Senior Administrator Jobs

About Cord

Cord is an international charity working to make peace a reality where people don’t have the freedom to exercise their rights. We work to build the relationship between those in power and local communities. 

We believe that people flourish when all parts of society work together. Peaceful relationships make that possible. The simple act of talking begins a journey of growth which transforms mistrust, includes the excluded and turns adversaries into allies.

Cord operates in eight countries and implements programmes in the following areas:

• Empowering Women & Girls
• Accessing Fundamental Freedoms
• Climate & the Environment
• Economic Empowerment
• Supporting Stronger Societies

Role context:

Cord’s turnover is about £2m a year. About 85% of Cord’s funding is restricted, coming from institutional donors like the EU and the US government, and 15% (about £300K) is unrestricted coming from a committed UK supporter base and other private fundraising streams. 

In 2024, Cord operates in eight countries and has offices in Burundi, Myanmar, Laos, Cambodia & Philippines. Cord has a global team of thirty people with finance staff across six country teams. 

The Finance Manager role is a newly created role which is being introduced to strengthen the organisation’s financial management and control systems. The postholder will work across the breadth of the finance function preparing internal management accounts and external annual accounts.

In 2024, Cord changed its finance system to use Business Central. The Finance Manager will become the organisation’s main ‘admin’ user of the finance system. In the near-term, there will be a particular focus on rolling out further functionality of the system.

The Finance Manager will have oversight of the UK finance function through the line management of the UK Finance Officer and will directly deliver on the international side of operations in the areas of donor compliance, programme financial management, partner financial monitoring, and reporting.

Key Responsibilities:

• To support the Head of Operations to provide finance team leadership, develop and deliver an annual finance workplan to ensure continual improvement, and to drive finance capacity across the organisation
• To ensure the effective financial management of the organisation create and maintain effective financial control
• To be the Business Central Finance System Lead, developing functionality, troubleshooting and capacitating system users
• To ensure financial compliance: prepare statutory accounts, partner compliance, donor compliance and financial reporting

Cord operates a hybrid structure in the UK with most team members working from home attending the admin office in Coventry for team meetings.  

We are a small, committed team who love working together to make a huge impact. If you like the sound of us, then look at the recruitment pack and come and join our team!

Closing Date: 7 August 2024

Ref 6793

Save the Children UK has an exciting opportunity for an experienced EA/PA to join us as our Executive Assistant to our Executive Directors of Global Programmes for 9 months.

Please note: We are happy to consider this role as either Full Time or Part Time (minimum of 3 days/21 hours per week).

About us

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We deliver lasting results for millions of children, make sure their unique needs are met and help their voices to be heard – particularly those who might be discriminated against, including girls and children with disabilities.

About the role

As the Executive Assistant to our 2 Interim Executive Directors of Global Programmes you will work at the highest levels of the organisation to assist the Executive Directors and the Global Programmes Senior Leadership Team, as well as the Division Operations Department in driving operational delivery.

You will develop and provide a proactive, comprehensive and supportive administration and information service, as well as engaging with people across different teams in the Global Programmes division to support change initiatives and projects when relevant. 

 In this role, you will:

• PA Support: Planning the Director's diary in line with agreed priorities, initiating and arranging external and internal meetings, handling and prioritising requests for the Directors' time, ensuring relevant papers are available, and follow up actions are seen through. Coordinating the Director's travel arrangements for overseas programme visits and meetings, ensuring that all necessary arrangements / paperwork have been completed. Acting as key point of contact for external and internal enquiries on behalf of the GPD as needed.
• Team Support: Coordinating the effective functioning of the Global Programmes Management and Senior Leadership teams. This will include planning and coordinating meetings; agendas; producing and distributing relevant papers, including the preparation of papers for the Executive Leadership Team and the Board, as well as for the Directors' group discussions in liaison with the Chief Executive's office.
• Internal Communications: Liaising with the Chief Executive, Directors, Trustees and their assistants to facilitate meetings and the flow of information. Building relationships with staff at all levels including divisional and departmental EAs, Team Coordinators, Directors and Senior Managers to problem-solve, negotiate and facilitate on a wide range of issues and ensure tasks are delegated from the Director. Support on the delivery of our Monthly Global Programmes newsletter and Global Programmes divisional meetings as needed.
• Project Management: Working with the Head of Planning, Performance & Operations and the wider Global Programmes Leadership Team to provide project support to key divisional initiatives where relevant.
• Other: in agreement with the Head of Planning, Performance & Operations and the GPD, to perform other responsibilities as may be required from time-to-time to ensure the smooth running of the division and department and to deputise for colleagues as required.

 About you

We are looking for candidates who recognise the importance of the EA function and take genuine satisfaction from organising and supporting others.

To be successful, it is important that you have:

• Senior PA/EA experience in a corporate head office environment or INGO.
• A high level of computer literacy (Microsoft Office, Word, Excel, PowerPoint, Outlook, and databases).
• Excellent organisation and administration skills with the ability to plan and prioritise work for self and others. 
• Professional and calm with the ability to think and react quickly in an ever-changing environment, and the ability to meet challenging deadlines while maintaining a rigorous attention to detail.
• Ability to work flexibly and to manage own workload, often making judgements without close supervision.
• Good relationship-building skills, with the ability to build rapport and trust.
• Excellent communication skills (written and verbal) with proven ability to tailor communications and adapt style to different voices and audiences.
• Ability to be proactive and show initiative with demonstrable ‘can do' approach to work.
• Commitment to support cross organisational initiatives and team working and understanding of how to contribute to these.
• Discretion and confidentiality.
• Excellent time management skills and experience of complex diary management. The post-holder will need to manage their own time well, and the time of the Executive Director.
• Commitment to Save the Children UK's goals, mission, values and approach.

Please note: To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.

Ways of Working:

The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter).  This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building. 

Please note: travel costs to your contracted office will be at your own expense. 

Flexible Working - We are happy to discuss flexible working options at interview.

Commitment to Diversity & Inclusion: 

Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are not looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think. 

We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here. 

Trusts and Foundations Manager

This is a new role at the DEC and developed as a key part of the DEC’s 2024-2029 strategy. The DEC has a wide range of established relationships with trusts and foundations, many of which give 6- and 7-figure sums to DEC appeals. The Trusts & Foundations Manager will be responsible for providing excellent stewardship to our portfolio of trusts and foundations.

In addition, the role will also be responsible for cultivating new relationships for the DEC through thorough research, and through the prospect development cycle, to raise money for DEC appeals. In addition to appeal fundraising, the Trusts & Foundations Manager will be responsible for delivering on a new core cost fundraising strategy, in close partnership with the Head of Philanthropy & Partnerships.

Demonstrable, transferable trusts and foundations experience and knowledge, (preferably within the humanitarian & charity sector), will hold you in good stead for this exciting new role. 

Key responsibilities include:

Strategic Development: Develop and manage the trusts and foundations portfolio and create compelling proposals for future appeals and core costs income. Showcase new ideas and innovative approaches for growing and developing a pipeline of new prospects. Develop engaging stewardship plans.  

Administrative Compliance: Lead and manage, robust and professional grant management, ensuring systems and processes are fit for purpose, streamlined and accessible. Remain compliant with grant terms and conditions, ensuring you are clearly communicating the unique contours of the DEC model whilst providing comprehensive and inspiring impact reporting.

Relationship Management: Maintain regular contact and collaboration with internal teams to collate a high-quality suite of communication materials and stewardship plans specific to a trust and foundation audience. Proactively reach out and build long-lasting relationships with funders to reach ambitious fundraising targets.

Monitoring and Evaluation: Monitor, measure and evaluate progress against the DEC’s strategic goals and funds raised from trusts and foundations. Prepare regular reports for senior management and trustees on the development, progress and future strategic actions for trusts and foundations at the DEC.

Essential qualities, experience, knowledge, skills, include:

• A track record of securing five- and six-figure donations from trusts and foundations.
• Experience of successfully executing cultivation plans and retaining positive, key relationships with trusts and foundations on behalf of a charity.
• Experience of producing professional and compelling funding propositions for a trust and foundation audience.
• Experience of delivering highly engaging and personalised stewardship journeys and meeting the reporting requirements of charitable trusts and foundations
• High level of technical ability with appropriate computer software packages and data analysis and visualisation software [i.e., Microsoft Office, Adobe, Box].
• Proven financial acumen to comfortably evaluate financial information and manage budgets.
• High attention to detail and numerate accuracy in analysing and using data and financial information, to write coherent reports.
• Clear and confident communicator both orally and in writing [in English].
• Able to present persuasively and influence decision making.
• Able to use initiative and judgement to proactively identify and resolve problems.

If this role is of interest and meets your skills, experience, and knowledge, then please apply with your CV & cover letter.

By applying, for this role, you confirm your understanding of, and consent, to DEC's recruitment procedures, as noted below.

The DEC is an equal opportunities employer and provides opportunities to learn and grow in an inclusive, supportive, and productive environment. We encourage applications from anyone who can meet the criteria, regardless of gender, race, age, disability, sexuality, or religion.

The DEC is committed to the safeguarding and protection of children and vulnerable adults and participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from successful applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. 

The Project Co-ordinator will be responsible for the day-to-day management, provide leadership, and caseload co-ordination to the Swansea hub team. This project will provide support to Western Bay’s Substance Use systems to work collaboratively and, in a trauma-informed way.

The Project Co-ordinator will also play a key role in maintaining a positive and highly motivated team, sustaining excellent performance and delivery as the project develops. The role requires regular liaison with key statutory and other third sector agencies as well as proactive engagement with other leaders and organisational change processes within Platfform. This work will inform the development of our systems change practice. The Swansea Hub team is made up of a coordinator, 1 Practitioner Psychologist, 1 assistant psychologist, 1 counsellor, 1 EMDR Therapist, and 1 service administrator.

It matters to us that our workforce represents as many identities and backgrounds as possible and we are committed to providing equality of opportunity for all current and prospective members of our team, at every level of the organisation. We particularly welcome applicants from black and minority ethnic backgrounds.

We work with people experiencing challenges with their mental health, and with communities who want to create a greater sense of wellbeing in the places that they live. Through our projects, we work with thousands of people each year.

We believe that long-lasting wellbeing comes about by understanding how lives can be shaped by traumatic experiences, identifying people’s strengths and focussing on healing. We know we can’t ‘fix’ people, but we can walk alongside people and help where we can on their journey.

We try hard to make Platfform a great place to work, we live our values and mission in everything that we do.

Designed by families, for families, The Ark was opened in September 2019 by the Mayor of London. The grounds offer wheelchair accessible outdoor experiences, including a Woodland Walk through a 7-acre nature reserve, a hydrotherapy pool and overnight suites for families to be close to their loved ones. At The Ark we are able to provide Specialist Care and Nursing for babies, children and young people, supporting their full clinical, emotional, social and practical needs. We have created a space where children who are seriously unwell are accepted as they are, safe to play, explore, express themselves and build confidence.

Rated as ‘Outstanding’ by the Care Quality Commission, the charity has had a sustained period of growth over the last two years and we are looking for high quality employees to come and be a part of that success.

Our expert staff and trained volunteers provide clinical, emotional and practical support for families across North and Central London and Herts Valley. We carefully adapt our support for every child and offer it wherever it is required - whether in their home, their community or at our state-of-the-art children’s hospice building, The Ark, in Barnet.

JOB DESCRIPTION 

The post holder will support and work directly with the CEO and provide some assistance to the Senior Management Team (SLT) and the Board of Trustees to support the delivery of the Charity's non clinical governance arrangements. The role will have a key focus on forward planning and streamlining ways of working whilst ensuring essential compliance and regulatory requirements are met.

ABOUT YOU

An organised self-starter who can provide a full on Executive Assistant service, with the ability to multi task, delegate and plan their time management. A methodical approach to diary management is a must and the successful applicant will have a proven track record within this area, along with detailed minute taking and providing excellent administrative support at senior levels.

Please review the Job Description of further details 

Noah’s Ark Children’s Hospice is an equal opportunity employer and particularly welcomes applications from groups who are currently under-represented in our staff.

Our diversity council is working hard to construct positive changes within our organisation. We are a disabilty confident employer and part of our commitment is to interview all applicants with a disability who meet the minimum criteria for a job vacancy and consider them on their abilities.

Note: In addition, an enhanced DBS disclosure with Child Barring will be required for this post. Our recruitment checks, induction and ongoing support and supervision reflect our commitment to safeguarding the families we support.

We reserve the right to close this vacancy early if we recieve sufficent applications therefore, please submit your application as early as possible 

Previous applicants need not apply.

Project Coordinator 

The Clean Air Fund is looking to recruit a Project Coordinator to join their Super Pollutant team. This is an exciting opportunity to join a rapidly growing organisation whose mission is to use philanthropic grants to catalyse a reduction in air pollution.   

As a Project Coordinator with Clean Air Fund you would help to deliver the Clean Air Fund’s mission through high quality administrative, operational, and logistics support to the new Super Pollutants programme. This includes project management and coordination across teams, event planning, logistics, and administrative support on projects, partnerships and communications.

To be successful in this role you will have: 

• Professional experience working on projects with varied deadlines and deliverables.
• Experience with event planning and operational and logistical support for in-person global events.
• Strong interpersonal skills: engages with others to get the best out of them; works well as part of a team.
• Professional, sound independent judgment, strong organisational and project management skills and the ability to be flexible as priorities and needs change.
• Exceptional planning, time management, and multi-tasking skills while working on a wide variety of complex tasks with numerous deadlines and deliverables
• Evidence of capacity to work in range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness.
• Ability to work unsupervised, a motivated self-starter, with strong problem solving and multi-tasking skills.
• Proficient in all areas of Microsoft. Must possess strong Word, PowerPoint, Excel and typing skills; ability to learn new packages, when required.
• Numerate, with a good understanding of basic budget processes.
• Fluent in English, excellent communication skills, both written and verbal.

For more information on this role, as well as the full person specification please see the job description

• Closing date – 11/08/2024
• Salary & Benefits – Depending on location:
  • In UK £33,600 - £39,899 gross per annum 
  • In Ghana GHS 181,794 - 250,750 gross per annum
  • In India INR 1,400,000 - 2,155,973 gross per annum
  • In South Africa 546,000 – 651,000  gross per annum 
• Type of employment - Full time, Fixed Term till 2026 
• The role will be based in Clean Air Fund’s offices (London, Delhi Johannesburg or Accra). Applicants must be entitled to work in the location they have applied for (UK, India, South Africa or Ghana).  Clean Air Fund cannot support visa applications.

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, returning parents, carers or any other aspect which makes them unique. We particularly welcome applicants from under-represented groups  to apply and would encourage you to let us know if there are steps we can take to ensure that the recruitment process enables you to present yourself in a way that makes you comfortable. We are committed to ensuring the safety and protection of our employees from all forms of harm. 

ISAPS is looking to appoint a proactive, adaptable, and highly organised Executive Assistant to join our small dedicated remote-working team.

This is an exciting time to join us and take the next steps in your career: the successful candidate will enjoy a variable and broad workload, engaging with international stakeholders at all levels, and will have the opportunity to take responsibility, work independently and develop in the role.

About the role:

The Executive Assistant provides comprehensive support to our Executive Director to coordinate all aspects of our business; working with our Board and committees to take our services to our international community of plastic surgeons to the next level, and to further our mission to improve education in our field for the benefit and safety of patients.

You will be the first port of call for the Executive office, responsible for managing communications; coordinating meetings; preparing reports and presentations for the Board; supporting the development and project management of strategic initiatives; and maintaining, delivering and improving high-quality office management systems and processes across the organisation.

About you:

Educated to degree level, with strong demonstrable experience in a relevant role (preferably but not necessarily gained within a membership organisation, university or medical environment), you will be comfortable working at pace on your own initiative. We would like to hear from candidates who will embrace and enjoy the opportunities, and challenges, of working in a small ambitious organisation: able to manage multiple projects concurrently and to build effective relationships.

Key attributes will include:

• Demonstrable experience in a relevant role, including working with Boards.
• Highly organised, with exceptional competence in MS Teams and Office 365, including report writing, managing data in excel and preparing PowerPoint presentations.
• Adept at analysing and evaluating needs quickly, managing conflicting deadlines, and able to see tasks through to completion in a timely manner.
• Energetic, enjoys working at pace, and taking initiative and responsibility within a small team.
• Demonstrates strong customer focus, attention to detail and a commitment to the highest quality outputs
• Skilled at developing relationships and welcomes the opportunity to work with medical professionals in an international environment.
• Self-motivated: effective working from home, whilst equally happy to travel to work or meet colleagues in London, or to represent ISAPS at international events when needed.
• Proactive, adaptable, resilient, diplomatic, solutions focused and culturally aware.
• Whilst English is the official language of ISAPS, other European languages may also be an advantage.

About us:

The International Society of Aesthetic Plastic Surgery is registered as a non-profit organization in the USA and is the leading international professional membership body dedicated to patient safety in aesthetic plastic surgery and the provision Aesthetic Education Worldwide ®. We do this by promoting and providing the highest quality education and training, providing lifelong learning, and developing opportunities for knowledge exchange. We currently serve a growing membership of more-than 5,000 Board certified plastic surgeon members in 117 countries.

Our team is international too: small but highly effective, we work together remotely, across international boundaries, to make a big difference for our international community.

Reporting to: Executive Director
Tenure: Full time (5 days per week), permanent
Salary: Depending on skills and experience [£35K - £42K]
Location: Home working, ability to travel to London 1-4 times per month

Benefits:

• 25 days holiday excluding bank holidays, plus a 3 day allowance available after one year, for office closure (usually over New Year)
• Holiday entitlement increases with service
• Matched Pension Plan
• The opportunity for growth, responsibility and ownership

Process:

Apply online with CV and personal statement / cover letter, explaining your suitability for the role, giving your current remuneration and notice period and confirming your availability for interview.

Since the position is available immediately, we may request informal conversations with high calibre candidates as applications are received. We will also request some assessment tasks to be completed as part of our shortlisting process. If you do not hear from us within 28 days of our closing date you may assume your application has not been successful on this occasion.

Closing Date: 9am August 9th
Interviews: Shortlisting (ongoing)
Final interviews: Thursday August 15th

We reserve the right to close the vacancy early in the event of a very large number of applications.

You may have experience of the following: Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator; Project Support; Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin; Business Support Officer; Operations Coordinator; Senior Executive Assistant, Executive Support; Education coordinator; Partnerships coordinator; Engagement coordinator;

REF-215802

Job Title: Interim Financial Controller

Location: London (Hybrid)

Responsible for:  Two Finance Officers directly and a Finance Assistant indirectly

Duration: Eight months fixed term, starting from 1st September 2024 (maternity cover)

Gross annual salary: £54,000

Deadline: 8th Aug 2024, 17:00 UK time.

Conciliation Resources

Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts. 

For over 25 years, we have been making peace possible. We currently have over 80 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide. 

Job Overview 

Finance Team 

The Interim Financial Controller sits within a Finance Team, which provides the full range of financial support, reporting and services across Conciliation Resources to support the efficient and effective running of the organisation and the delivery of its work. 

Other senior finance team roles include an Income & Treasury Accountant, as well as a Senior Finance Business Partner 

Job Purpose 

The Financial Controller has responsibility for the maintenance of business processes and controls, expenditure and balance sheet transactions. He/she also works with the rest of the Finance Team and other teams to ensure smooth and timely project and statutory audits. The Interim Financial Controller will provide cover for this role while the postholder is on maternity leave. 

Scope and Accountability

The Organisational Support team provides support to all parts of Conciliation Resources in the areas of financial management, personnel (HR) management, fundraising, information and communications technology, facilities and organisational communications. 

The post-holder works closely with others in the Finance Team and other staff across Conciliation Resources as well as our organisational partners. This is a key role in both delivering and developing our financial controls framework, processes and procedures and being able to respond to and resolve problems. The Interim Financial Controller will also have line management responsibilities.

Person Specification

Essential 

• Experience in managing projects funded by the European Union, FCDO and other donors, including donor relationship management, programme development and narrative and budget reporting. 

• Qualified Accountant (CCAB) with substantial experience of working in an accounting function 

• In-depth knowledge and understanding of internal controls and finance & accounting processes 

• Proven experience of managing month end and year end processes including audits 

• Substantial experience of balance sheet reconciliations and preparation of supporting schedules for audits 

• Experience of managing a purchase ledger and payments function within a busy finance function 

• Good working knowledge of tax and VAT in the Charity context 

• Meticulous and good attention to detail 

• Good communication skills 

• Determined and assertive, prepared to get into the detail to understand the complex issues and find solutions 

• Proficiency in the use of Excel and major financial accounting packages 

• Good time management skills, ability to prioritise workload and ability to work to strict reporting deadlines

Desirable 

• Experience of working in a grant-funded environment

How to Apply

The Job description is attached to this advertisement. Please do not send your CV or Resume at this stage. 

Please download the Application form and Application Statement and submit them via email

Mentell is seeking a seasoned and proactive Executive Assistant to deliver top-tier administrative support to our Chief Executive Officer, Head of Fundraising and Trustee Board. In this newly established position, you will bring your expertise and efficiency to support daily operations and our senior leaders in a dynamic environment.

Mentell is a UK charity that provides men’s groups, in-person and online for males aged 18+ to talk in a safe and confidential space, free from advice and judgement. We raise awareness of men’s mental health issues, suicide risk and support men through the challenges of life’s journey.

About the Role:

The Executive Assistant will be at the heart of the charity's activities, providing an efficient organisational hub around which the charity operates. Your key responsibilities will include coordinating diaries, managing meeting logistics, and handling agendas and minutes with precision. We have established a new office home in Stockport and are growing fast, building partnerships with social prescribers, GP practices and numerous other bodies as we seek to support as many men as possible.

This role offers a unique and exciting opportunity to be part of a growing men’s mental health charity. Given the high-paced nature of this position, you must be exceptionally organized, adept at time management, and capable of meeting tight deadlines under pressure.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, Head of Fundraising, and Trustee Board, ensuring seamless communication and preparation of agendas and minutes.
• Liaise with internal and external stakeholders, maintaining confidentiality and a professional and discreet approach.
• Manage online systems to enhance administrative efficiency and support team needs.
• Conduct research and gather information to aid senior decision-making processes and special projects.

What We’re Looking For:

• At least 3 years of experience in a similar role, supporting senior management and building strong working relationships across all levels.
• Exceptional attention to detail, with the ability to prepare comprehensive papers, reports, and presentations, and take effective minutes.
• Proven experience in improving administrative systems and working to empower a wide range of stakeholders including senior leaders, staff team and highly committed volunteers.
• Ability to conduct thorough research and provide relevant information for senior decision-making and special initiatives.
• Familiarity with the health or charity sector is a plus, with a good understanding of charity governance and compliance being highly desirable.

Skills and Qualities:

• Highly proactive and capable of working independently with minimal supervision.
• Strong verbal and written communication skills, able to communicate confidently and professionally at all levels.
• Ability to draft clear, well-structured communications and documents.
• Excellent organisational and time management skills, able to thrive in a busy and varied role.

Working Hours: 

Part-Time (We envisage the working pattern to be 5 hours per day from 9.30am or 10am, with a break for lunch. Although mainly office-based, there would be the opportunity to work from home one day per week on any day other than Wednesday.)

Job title: Head of External Relations

Hours: A minimum of 28 hours up to 35 hours (full-time)

Contract: Permanent

Salary: £38,961 - £44,522 – salary based on a 35-hour working week (pro rata based on hours agreed). Salary offered commensurate on experience.

Location: Hybrid working. Based at our Head Office in Chorley but with a mixture of home and office working, supplemented by work in the community and meetings across Lancashire. Expectation to be office based 2 days per week as a minimum.

Do you want to use your skillset to join a team who are passionate about improving mental health and wellbeing for the people of Lancashire? 

In this exciting and challenging role, the Head of External Relations will be a part of Lancashire Mind’s Senior Management Team and will be a pivotal to the ongoing growth and sustainability of the charity. The successful candidate will need to be commercially astute and an excellent communicator, as the role will focus on building and maintaining relationships and growing the reach of our external communications.

More specifically, the role will have key responsibilities linked to the following four priority areas:

- Overseeing the development of our range of growing sold services.

- Ensuring our marketing and communications are relevant, impactful and engaging.

- Supervising and developing an expanding training service.

- Strategic relationship management with businesses across Lancashire.

Lancashire Mind offer a 35-hour working week, 25 days annual leave (plus bank holidays), additional leave between Christmas and New Year, long-service leave, a workplace pension scheme, sick pay scheme, paid emergency time off to care for dependents, an Employee Assistance Programme, regular supervision and significant learning and development opportunities.

See attached Recruitment Pack for more detailed information about Lancashire Mind and the job role. 

We want to be a great equal opportunities employer for all our staff, regardless of their background or characteristics. We recognise that not everyone is the same and that different people will require different support to fulfil their potential. One thing we can do to work towards that goal is to ensure that our staff team is representative of the diverse communities across Lancashire. We particularly encourage applications from people in communities that face mental health inequalities and from anyone with experience of living with a mental health condition.

This post-holder is important in acting as a first point of contact for the Director. As such, you will need to work efficiently under your own initiative and communicate effectively with a range of stakeholders and partners, including significant figures in the worlds of music and the church. You will be able to work with attention to detail, and be a good completer-finisher.

The post is advertised as 0.7FTE but we are open to exploring other working patterns with appropriate candidates, including adding additional administration elements to the role. Some weekly presence in our Salisbury office is a requirement of the role.

Closing date: 17:00pm, Monday 29th July 2024  

In-person interviews, Salisbury:  Tuesday 6th August 2024

Appointment is subject to;  

• Completion of the RSCM Safer recruitment process (including references and satisfactory completion of the RSCM’s Confidential Self-declaration Form). Safeguarding training to be completed once in post.  

• Right to work in the UK  

RSCM works to positively promote the importance of effective safeguarding, holding to the Christian belief of valuing each person as someone who bears the image of God and is loved equally by God, and therefore should be protected from harm.   

We are seeking an experienced and dedicated People professional to join our HR team as a Head of People & Development.

The postholder will be tasked with overseeing the operational delivery of the HR service within the Students' Union, with a headcount of 87 Non-Student and 145 Student staff, ensuring they are providing a high-quality service covering areas such as recruitment & selection, onboarding, performance management, learning & development, reward and remuneration (including payroll) and employee relations.

This role is being supplemented by a Director level post to take on strategic responsibilities, however the post holder is expected to influence how the service functions and will have the opportunity to recommend improvements to overall service delivery.

The role holder will also be expected to realise benefits achieved through the continued implementation of an HR information system designed to streamline processes and automate transactions.

Summary of Key Responsibilities:

1. Develop and implement HR systems and processes aligned with the organisation's overall goals.

2. To support the organisational culture to promotes inclusivity, engagement, and high performance.

3. Oversee HR operations including recruitment, performance management, training and development, compensation and benefits, employee relations, and HR compliance.
4. To support managers in addressing cases related to dispute resolutions, disciplinaries, grievances, absence, performance, and redundancy.

5. To deliver appropriate learning and development activity aligned to the overall learning plan.

6. To manage the payroll bureau service.

In order to gain a better understanding of the role, please check our Job Pack which contains the essential criteria and person specification.

About you:

You must have:

• Significant HR management experience, with a proven track record of success.
• Extensive knowledge of HR principles, including UK employment legislation.
• Strong people management skills.
• Excellent interpersonal and communication skills.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and act with discretion and integrity.

You ideally have:

• Professional HR qualification, such as CIPD. 
• Experience in change management and organisational development.
• Experience in pay and reward.
• Proficiency in HR software management.

About us:

King's College London Students' Union (KCLSU) is an independent charitable organisation that works to further the interests of approximately 36,000 students at King's College London. KCLSU offers a fun, social and flexible work environment attracting talented professionals who want to make an impact on a diverse student body.
We welcome you to join us.

Benefits of working for KCLSU include:

• Hybrid Working Policy 
• Pension Contribution
• Interest Free Season Ticket Loan & Computer Loan
• Cycle to work Scheme
• Enhanced Sick Pay
• Enhanced Maternity and Paternity Pay
• Eye Tests & single focal glasses allowance
• 34 days annual holidays including Bank holidays, volunteering days and wellbeing days
• Discounts at KCLSU venues
• Wellbeing allowance
• Employee Assistance Programme
• "No meeting Friday" ethos
• KEATS Learning Platform & LinkedIn Learning subscription
• Death in Service
• Access to KCL Libraries

Our commitment to Equality, Diversity and Inclusion:

At KCLSU, EDI is at the heart of everything we do and we endeavor to ensure equal treatment of all candidates. We welcome a diverse range of applicants and are open to discussing flexibility with the right candidate. Reasonable adjustments will be made for candidates with disabilities at all stages of the recruitment and selection process, and to ensure that a successful candidate with a disability can undertake the post. 

Eligibility:

To be eligible to apply for this role you must: 

• Be eligible to work in the UK, and provide proof of this (i.e.a passport/visa) when asked by KCLSU. Please note that KCLSU is unable to offer visa sponsorship.
• Have a National Insurance number, or be in the process of applying for one
• Not be a trustee of King’s College London Students’ Union
• Trustees should not apply for a role whilst in their term of office, or should their application be accepted or progressed to the interview stage.
• Ex-Trustees can apply for student staff (non-administrative) roles, as soon as they finish their tenure. Ex-Trustees can apply for career staff / permanent staff roles, only after a year has passed of them being a trustee. Applications submitted within the year should not be accepted or progressed to the interview stage.

We are seeking a proactive, problem-solving, strategic thinking Executive Assistant to the CEO to offer high-level assistance to the CEO.

About Black Thrive

Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.

Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities – building a Black Thrive Research Institute and embedding race equity in systems change.

Purpose of the role

As the Executive Assistant to the CEO, you will hold a pivotal position within our team, providing essential support to the CEO. Your primary purpose is to offer high-level strategic assistance, allowing our senior leaders to concentrate fully on steering the organisation towards its mission and vision. In this role, you will embody  proactive problem-solving, strategic thinking, and effective communication. Beyond this, your responsibilities will extend to taking meticulous meeting notes and actively contributing to streamlined operations, fostering strategic thinking, and advancing our mission to address systemic issues impacting Black communities' mental health and well-being.

Additionally, you will play a vital role in supporting strategic research where applicable, facilitating project management, and promoting effective stakeholder communication. Your responsibilities will encompass maintaining organised data and documents, including the development and maintenance of action logs, and aiding in developing presentations and materials for internal and external use. As the bridge between leadership and operational aspects, your adaptability, attention to detail, and practical communication skills will ensure the seamless execution of our mission. Your active involvement will be instrumental in the success of Black Thrive as we work diligently to reduce mental health disparities within Black communities and drive lasting change.

The ideal candidate will be self-reliant, exhibit advanced problem-solving abilities, and excel in a dynamic and rapidly changing environment.

Duties and responsibilities

1. Actively support the CEO with day-to-day administrative support including proactive diary management, assembling and preparing papers required by the CEO to attend meetings, prepare reports, or reply to requests for information.

2. Co-ordinate and organise meetings including board of directors' meetings, conferences, both in person and virtually. Prepare meeting agendas, minute taking and maintaining action logs.

3. Actively collaborate with the CEO and senior leadership to create engaging presentations and materials for internal and external meetings, ensuring content is well-structured and visually appealing.

4. Actively organise and maintain critical data, documents, and records, implementing a structured filing system for easy access and retrieval.

5. Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

6. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

7. Actively coordinate tasks and monitor progress for critical projects and initiatives, ensuring effective communication among team members and stakeholders.

8. Engage actively with key stakeholders, including partners, donors, and community members, to foster positive relationships and facilitate communication.

9. Support the CEO with preparation of a monthly CEO’s message and contributions to newsletters.

10. Liaise with Comms team to ensure and maintain a level of social media presence.

11. Actively participate in budget tracking, financial report preparation, and documentation for grant applications to support the Finance Officer.

12. Actively develop and maintain systems to streamline operational processes while ensuring compliance with organisational policies and procedures.

13. These active duties and responsibilities underscore the role's dynamic involvement in supporting the CEO while actively contributing to Black Thrive's mission to address mental health disparities within Black communities.

Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.

Company Benefits

• Flexible working
• Up to 34 days annual leave inclusive of Bank holidays
• Pension scheme
• Employee Assistance Program

PERSON SPECIFICATION 

Qualifications and Experience

1. The equivalent of a bachelor’s degree in a relevant field such as business administration, public administration, or a related discipline     (Essential)

2.A minimum of 2 years’ experience in an Administrative / Executive Assistant role in an organisation dealing with multiple and/or complex programmes and partnerships  (Essential)

3.A minimum of 2 years’ experience supporting senior executives or leaders in an organisation dealing with multiple and/or complex programmes and partnerships.  (Essential)

4.Ability to review and synthesise complex reports and research findings to inform strategic decision-making.  (Essential)

5.Experience in stakeholder engagement, relationship management, and facilitation of effective communication with various stakeholders.  (Desirable)

6.  Experience working in/with the not for profit or charitable sector   (Desirable)

Ability, skills, knowledge

 7.  Exceptional organisational skills to manage multiple tasks, meet deadlines and maintain a well-structured filing system for documents and records  (Essential)

8.  Excellent written and verbal communication skills, with the ability to represent senior leadership professionally and succinctly  (Essential)

9.  Proficiency in coordinating activities, monitoring progress, and ensuring effective communication among team members and stakeholder  (Essential)

10. Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing.  (Essential)

11. Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority.  (Essential)

12.  Excellent attention to detail, ability to multitask and to manage a heavy workload and competing priorities.  (Essential)

13.  Ability to proactively identify challenges and develop innovative solutions while maintaining a strong attention to detail.   (Desirable)

14. Comfortable working in a rapidly evolving environment, with the ability to handle changing priorities and navigate complex challenges   (Desirable)

15. Familiarity with financial processes, including budget tracking and financial report preparation.   (Desirable)

16.  Ability to work at speed through ambiguity and uncertainty and remain calm under pressure.   (Desirable)

17.  Ability to remain enthusiastic, optimistic, and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision.   (Desirable)

A Basic Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.

Key Purpose: As the HR Manager you provide and enable a comprehensive, efficient HR service to the charity, while ensuring legal compliance and best practice, and enabling a positive culture driven by ethics and agreed values.

Key Responsibilities:                                                                                        

• Advising and supporting managers on all RABI employee relations matters, ensuring full compliance with all appropriate legislation and regulations.
• Developing and maintaining positive employee relations, addressing concerns, resolving disputes to promote a positive working culture.
• Management of employee related legal issues, including contracts, terminations and grievances. 
• Acting as the preliminary point of contact for the external HR specialist support.   such as contracts.
• Developing and implementing recruitment strategies to attract and retain the best possible talent to the charity.  
• Leading on the development and improvement of HR policies, KPIs, procedures and initiatives to ensure they are fit for purpose and revised as needed to support changes in legislation and RABI’s strategy.
• Leading the development and implementation of strategies to enhance employee satisfaction and retention. 
• Working closely with the Learning & Development Manager to implement initiatives for employee development, training and career progression.
• Enabling and overseeing the employment journey from selection to offboarding.
• Leading the development of appropriate performance evaluation systems and processes.  Providing guidance to managers on performance feedback, coaching and disciplinary actions as necessary.  
• Line management, coaching and development of the Senior HR Advisor.
• Supervising the HR administrative functions, including payroll, benefits and record-keeping.
• Championing a positive and inclusive working environment through the implementation of HR and organisational processes that promote diversity and equality and mitigate bias. 
• Contributing to the development and promotion of employee well-being initiatives.  
• Managing the HR departmental budget effectively, allocating resources efficiently to support HR initiatives and meet organisational goals. 
• Supporting the development and circulation of internal communication for employee related matters.
• Supporting the Senior Leadership Team to manage the impacts of major change initiatives, develop staffing planning and create and monitor ongoing organisational development. 

Person Specification:

Essential:

• Proven experience in HR management, preferably in the charity sector or similar non-profit organisation (minimum two years of managerial experience.)
• Current knowledge of Employment Law and predicted trends.
• Level 5 CIPD or equivalent HR related qualification/HR experience. 
• Solid organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal skills with a positive attitude towards all stakeholders.
• Self-motivated with a solution-orientated approach.
• Demonstrable ability to uphold the key principles of HR including confidentiality, fairness, integrity, respect.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Possesses a valid UK driving license.

Desirable:

• Level 7 CIPD or equivalent.
• Background in coaching and mentoring.
• Familiarity with farming practices.
• Skills in process improvement.

This role profile is not exhaustive and is subject to review in conjunction with the post holder according to future developments at RABI.

RABI is proud to be an equal opportunity employer and aims to ensure that all employment practices secure equality of opportunity and that no prospective or current employee receives less than favourable treatment at RABI as a result of their sex, sexual orientation, age, race, religion, belief, ethnic origin, disability, marital, or for any other reason which cannot be shown to be justifiable. Our recruitment process strives to ensure that individuals are selected only based on their relevant skills, experience, qualifications and abilities. 

Early applications are encouraged for this position as shortlisting and interviews will take place on a rolling basis. We reserve the right to close this advertisement early if we receive a suitable application prior to the deadline.