Pa Jobs

Job Title: Trusts and Foundations Executive

Location: Foundation offices, Freshfield Road, Brighton, BN2 0BR

Salary: £26,000 - £30,000 PA

Job Type: Full – Time, Permanent (35 Hours PW)

Close Date: 5th September 2024

About Brighton & Hove Albion Foundation 

We are the official charity of Brighton and Hove Albion FC, using the power of football to change lives. We are passionate about delivering high quality, inclusive and impactful community programmes that help children, young people, and adults get active, learn new skills and improve their wellbeing throughout Sussex. If you share our commitment to making a difference in our communities then we'd love you to be part of the team.

An exciting opportunity within our foundation

This role will play a crucial part in the growth of BHAFC Foundation's grants programme. Your primary responsibility will be to maximise income from new and existing Trust funders and develop relationships to ensure multi-year support. You will be required to project manage the bid development process and coordinate the involvement of multiple parties contributing towards the submission

Your background

Do you have an excellent eye for detail? Are you a strong communicator with fantastic written and verbal skills? If so, then apply now!

We are looking for someone who has the ability to develop new ideas and implement engaging fundraising propositions that inspire funders to donate. Will must have excellent organisational skills and ability to plan ahead, prioritise and meet deadlines.

Our values play a pivotal role in our success

Our values are a set of filters through which we deliver to each other, our fans, our partners and our sponsors.  As a team we live and breathe these values:

- Treat People Well

- Exceed Expectations

- Aim High. Never Give Up

- Act with Integrity

- Make it Special

How we say thank you

In return for your hard work and commitment to us, some of the additional benefits you will receive will include, but not limited to:

- Free breakfast and lunch at both sites

- 23 days holiday rising with length of service (pro rata for part time staff)

- Rewards platform, which includes access to 900+ retailers, a wellbeing centre and much more!

- Priority access to match tickets and access to free WSL tickets for 24/25 season

- In-house training programme and CPD opportunities

- Discounts and benefits from partners and local businesses

Our commitment to Diversity and Inclusion

We are proud to be an equal opportunity workplace that reflects the diversity of our society and the world around us. Our core values mean that we have a strong ethical culture which allows us to meet the needs of our diverse audience, both on and off the pitch. We encourage applications from individuals regardless of their age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnership. If you require any reasonable adjustments to support your application, do not hesitate to get in touch with our People and Culture team.

Safeguarding is part of everything we do

We are committed to safeguarding and promoting the welfare of children, young people and adults at risk. We expect all colleagues and volunteers to share this commitment.

This is a UK based job. It is unlawful to employ a person who does not have permission to live and work in the UK.

All offers of employment for this role are subject to background checks, including criminal (DBS) and right to work, as well as a full reference history. We do not offer sponsorship for applicants who do not have the right to work in the UK.

Application Process:

To submit your application for this Trusts and Foundations Executive opportunity, please click ‘Apply’ now.

Applications close 5th September 2024.

Scarborough or York – with travel across North Yorkshire

Ref WTL-242

Are you a highly motivated, focused, and influential individual with natural leadership qualities? Are you passionate about making a difference to disadvantaged and vulnerable people? If so, St Giles is looking for a Team Leader to provide operational management across the service.

About St Giles   
St Giles is an award-winning social justice charity using expertise and real-life past experiences to empower people who are not getting the help they need. People are held back by poverty, exploited, abused, dealing with addiction or mental health problems, caught up in crime or a combination of these issues and others. We show people there is a way to build a better future for themselves and those they care about and help them create this through support, advice, and training.

The Foundation provides life-changing housing, support, and domestic abuse services across the North of England, working with people who require a helping hand to establish a full and independent life in their local community. This may include help to access and manage tenancy, look for work, tackle addictions, improve family relationships and access basic services, such as a GP or setting up a bank account. The Foundation operates a wide variety of services across Yorkshire and the North East, working closely with local authorities and other key partners from the statutory and Third Sectors to deliver outstanding services and achieve positive outcomes for our clients. 

About this role:
You will be part of a small team providing person-centred holistic support by addressing a range of personal well-being issues faced by service users referred by the Probation Service. Interventions will focus on addressing the following: 

• Support around families and other significant relationships 
• Support to reduce social isolation and improve decision-making/lifestyle choices 
• Support with emotional wellbeing  
• Provide through-the-gates support for those leaving prison. 

To secure this exciting opportunity, you must have: 

• Experience in managing and supervising staff to successfully deliver services with KPI’s, quality standards and/or targets.
• Experience working in or managing services supporting male offenders including young adults whether in community or prison settings  
• Experience working in or managing services supporting challenging people, for example, people who have complex needs, people who are reluctant to discuss their needs, and people who are angry and confused. 
• Experience in working in or managing multi-agency partnerships working towards common objectives and outcomes.  
• Experience in undertaking file reviews and audits. 

In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, access to clinical supervision, season ticket loans, and much more. 

We are an equity and inclusion confident employer. We welcome all applications, and we particularly encourage applications from people of the global majority (black, brown, multi- heritage) and those who identify as disabled, neuroexpansive, neurodiverse, with any protected characteristics and/or social barriers or challenges. We value the empowering and informative impact that all lived experiences and diversity of thought can offer the organisation.

St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.

Closing date: 17th September 2024 at 11pm.  

World Horse Welfare is an international charity that improves the lives of horses in the UK and around the world through education, campaigning and hands-on care. The International department is responsible for implementing the charity’s strategy in developing countries and aims to improve the welfare of as many working equids as possible.

We are looking for a confident and highly organised individual to assist our international team with the administration and logistical functions required to support our international operation and travel.

This is a part-time job share position that benefits from remote home working with occasional travel to the head office based in Norfolk for key meetings during the year.

This is a diverse role that involves arranging international travel, assistance with budget planning, support with expenses and consultant’s contracts.  You will also ensure that reports and documents are stored securely and made available to those concerned.  But do check out the full job description.

A wonderful role that provides variety and would suite an experienced personal assistant.

If you have experience of working within an administrative position, a sound working knowledge of all Microsoft packages to include Word, Excel and PowerPoint and fast and accurate keyboard skills this could be the job for you. 

We are looking for someone with a professional manner with an ability to maintain confidentiality in every respect.  You must be well organised with a flexible approach to work.

Benefits include a generous pension scheme and cash health plan, paid employee sickness absence scheme and a minimum of 31 days’ holiday (including bank/public holidays and mandatory shutdown between Christmas and New Year).  Death in service, free parking and bike to work scheme.

World Horse Welfare is committed to championing equality and diversity in all aspects of employment and in the services that it provides. We encourage applications from under-represented groups, particularly ethnically diverse communities, LGBTQ+ and disabled people.

World Horse Welfare takes great pride in being realistic, compassionate and forward-thinking and the successful applicant will be expected to share these values.

An exciting, supporting role within the finance team that will give the post holder the opportunity to liaise with colleagues across Ally Pally regarding supplier and client accounts. This is an excellent role to develop your finance career and learn about event and charity accounting. 

Key duties include

1. Invoice processing
2. Data entry into the accounting system
3. Maintaining accurage and up to date vendor recordds
4. Assist in reconcilng accounts payable transactions
5. Generate and distribute accounts payable reports

You will have

• GCSE in Maths and English with pass at level 4-9 (A-C)
• Experience working in a finance team preferable in a retail, hospitality or leisure environment
• Experience working with computerised accountancy packages
• Experience assisting suppliers and colleagues with invoice processing queries
• Excellent attention to detail
• Experience numeracy skills

In return for your hard work we offer generous benefits including 28 days annual leave plus bank holidays plus 4 privilege days usually set around the Christmas period.

To apply for the role please send your CV and cover letter. Please refer to the JOB PACK when writing your cover letter.

The deadline for applications is Monday 16 September 

We are committed to providing equality of opportunity and encourage job applications from people of all backgrounds. We strive to build a diverse and inclusive workforce that is representative of our community and helps us to deliver more for our visitors. We particularly encourage applications from candidates from ethnic minority backgrounds and candidates with disabilities.

We are seeking an experienced Trusts and Foundations Officer preferably from the North of England to join the fundraising team at the Batten Disease Family Association (BDFA). Home based with occasional travel to Yorkshire 

The BDFA is the only patient organisation in the UK for families affected by Batten disease, a rare and terminal neurodegenerative condition that affects children and young adults. The BDFA offers informed guidance and support to families and the professionals who work with them, as well as actively raising awareness, and promoting research into the management of Batten disease to improve patient care pathways and ultimately find a cure.

This is an exciting time to join the organisation, which has grown to offer additional support services for families affected by Batten disease and to implementing a long-term strategy to develop its advocacy, education and research capabilities. Come and join our supportive team as we continue to build and develop the organisation and strengthen our financial resilience.

We’re looking for an individual who has the experience and skills to manage and nurture relationships with our existing funders from charitable trusts, foundations and other grant-making bodies, ensuring they feel inspired by our work and the patients and families we support.

The role will incorporate managing a sizeable portfolio of Trusts and Foundations through excellent stewardship, and to build on this strong foundation, developing and submitting winning funding proposals to create a high-quality pipeline of new funding opportunities. The successful candidate will work as part of the Fundraising team, under the guidance of our Chief Executive Officer to continue our strategy to diversify income through this key funding stream.

The Ideal Candidate for this role will have:

- Experience and a proven track record of successful Trusts and Foundations income generation.

- Demonstratable experience in researching potential Trust funders, submitting compelling proposals, securing funding and project managing successful bids through to completion of the grant award.

- A background in report writing and demonstrating grant impact whilst being able to build relationships with funders and individual/major donors.

- Experience of providing excellent supporter care and building mutually beneficial long-term relationships with funders.

- Experience of targeting large grant-making bodies and securing 5-6 figure grants

- Expert knowledge of fundraising landscape, particularly Trusts & Foundations.

This job requires a motivated individual who has a passion for all those within our Batten community and a strong desire to support the development and financial growth of the BDFA. The role is full time (35 hours per week) and is home based with occasional travel to Yorkshire (where the CEO is based) and around the UK to meet donors and support fundraising events.

The BDFA recognises the positive value of diversity and is committed to creating a diverse and inclusive team.  We encourage applications from all suitably qualified or experienced individuals, regardless of their race, gender, biological sex, disability, religion/belief, sexual orientation or age.

25 days holidays, plus an extra three days at Christmas when the BDFA is closed. 

Salary £29k - £33k PA dependent on experience

Upload a CV and covering letter to apply

Apply by: 13th September 2024

Are you highly organised, detail-oriented, and skilled at building strong relationships? Are you an experienced EA/PA with a proactive mindset, capable of thriving in a dynamic team environment and effectively reducing the workload for those you support?

We are partnering with a growing independent environmental non-profit to recruit an experienced Executive Assistant to support a team of four senior executives (C-suite).

As the Executive Assistant reporting to the COO, you will manage diaries, coordinate meetings and travel, assist with Board-level logistics and minute-taking, and handle communication and administration. The role will also support event planning, contribute to organisational efficiency, draft key documents, and maintain strict confidentiality. Additionally, you will contribute to wider business effectiveness by supporting strategic projects.

Key Responsibilities:

• Senior Executive Support: Manage diaries, coordinate weekly and monthly meetings, handle room bookings, and set up presentations and video meetings.
• Travel Arrangements: Arrange business travel for Directors, prepare itineraries, and support the wider management team as needed.
• Board-Level Support: Oversee meeting logistics, take minutes, and assist with Board-related tasks.
• Communication and Administration: Proactively manage communications, administration, and diaries. Balance workloads for Executive Directors and assist with prioritisation.
• Event Planning: Participate in cross-functional teams to organise conferences and events.
• Collaboration: Work closely with office managers to enhance organisational efficiency.
• Document Preparation: Draft briefing notes, meeting documents, presentations, and correspondence.
• Paper Coordination: Prepare materials for Board, C-suite, and senior management meetings.
• Confidentiality: Maintain strict confidentiality at all times.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Alexandra Palace is a major event, heritage and cultural destination and Park in North London.

The Head of Finance will provide strategic and operational advice to the Director of Finance and Resources alongside championing continuous improvement of financial management across Alexandra Palace. The role spans financial management, strategic finance & business planning, and leadership.

This is a full time, permanent role.

The salary is £70,000 pa

Main Duties and Responsibilities

1. Financial Management

• Develop the annual budget strategy with the Director of Finance and Resources
• Provide an expert, long term view on all areas of finance
• Oversee the preparation of annual statutory accounts

2. Strategic Finance and Business Planning

• Develop the organisation’s financial strategy in support of the Vision
• Lead the review of finance systems, processes and procedures
• Support the implementation and reporting of the organisation’s strategic risk framework

3. Leadership

• Provide leadership and direction to the finance team
• Develop financial awareness across the organisation

Person Specification

Essential

• Qualified accountant (e.g. ACA, ACCA, CIMA, ICAEW or equivalent)
• Membership of a recognized professional accountancy body
• Proven experience in a similar finance role at a senior level
• Experience motivating, leading and developing a team
• Ability to influence and build credibility with colleagues and senior leadership

Desirable:

• Knowledge and experience of: Charity Accounting, Managing CAPEX budgets, managing fundraised income, business planning processes

This is not an exhaustive list. Please see the JOB PACK for further information

To apply please send a CV and a cover letter summarizing how you meet the requirements of the role

The closing date for application is 9am on Monday 16 September

Are you highly organised, detail-oriented, and skilled at building strong relationships? Are you an experienced EA/PA with a proactive mindset, capable of thriving in a dynamic team environment and effectively reducing the workload for those you support?

We are partnering with a growing independent environmental non-profit to recruit an experienced Executive Assistant to support a team of four senior executives (C-suite).

The Contract:

• Salary: £40,000 per annum
• Duration: Permanent
• Work Pattern: 1 day in office (office space available to use at any time)
• Hours: Full time, 35 hours per week
• Location: London
• CV deadline: 23rd August 2024

Benefits

• Flexible working arrangements and hybrid working approach.  
• Compressed working arrangements
• 25 vacation days + additional leave between Christmas and New Year.  
• Employers Pension contribution plan.  
• Reward and benefits package.
• Yearly process for remuneration review. 

As the Executive Assistant reporting to the COO, you will manage diaries, coordinate meetings and travel, assist with Board-level logistics and minute-taking, and handle communication and administration. The role will also support event planning, contribute to organisational efficiency, draft key documents, and maintain strict confidentiality. Additionally, you will contribute to wider business effectiveness by supporting strategic projects.

Key Responsibilities:

• Senior Executive Support: Manage diaries, coordinate weekly and monthly meetings, handle room bookings, and set up presentations and video meetings.
• Travel Arrangements: Arrange business travel for Directors, prepare itineraries, and support the wider management team as needed.
• Board-Level Support: Oversee meeting logistics, take minutes, and assist with Board-related tasks.
• Communication and Administration: Proactively manage communications, administration, and diaries. Balance workloads for Executive Directors and assist with prioritisation.
• Event Planning: Participate in cross-functional teams to organise conferences and events.
• Collaboration: Work closely with office managers to enhance organisational efficiency.
• Document Preparation: Draft briefing notes, meeting documents, presentations, and correspondence.
• Paper Coordination: Prepare materials for Board, C-suite, and senior management meetings.
• Confidentiality: Maintain strict confidentiality at all times.

About you

• Previous EA experience at a senior level
• Strong knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Travel management & HR Support skills a bonus
• True passion for addressing climate change and working in the not-for-profit sector
• Enjoys being part of a hardworking team
• An ability to work flexibly and independently to tight deadlines; highly proactive, resilient, tenacious, productive, and self-motivated

If this excellent opportunity is of interest please get in touch now! We are reviewing CV's as they come in. We would be happy to discuss the opportunity and share the full job description.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Alexandra Park and Palace is a major event, heritage and cultural destination in north London. It is a rare survivor of the great Victorian age of entrepreneurship, exhibition, and spectacle and was the birthplace of BBC Television in 1936.

The Financial Transactions Supervisor provides support to the finance team and is responsible for ensuring all financial transactions are processed in an efficient and effective way, and bad debt is kepy to a minimum. 

Proven exprience in a similar role is essential along with practical experience of working on both purchase and sales ledgers. Good communication skills with the ability to explain finanical processes to non-finance managers is required. 

This is a fixed term contracted expected to last approximately 12 months to cover a period of maternity leave. 

Main duties include

1. Timely and accurate processing of supplier invoices
2. Raise customer invoices (including event settlements) and ensure debt is collected and recovered
3. Supervise and support the weekly paymet run
4. Line management responsibility for Accounts Payable Assistant
5. Ensure sub-ledger reconciliations are completely 
6. Review all Aged Creditor listings on a bi-monthly basis and take appropriate action
7. Review Aged Debtors monthly and apply credit control procedures for outstanding debt collection

This is not an exhaustive list, please see the JOB PACK for further details and how to apply

Chapter Executive Assistant

We are recruiting for an Executive Assistant / Chapter Clerk and Assistant to the Communar. 

We need someone who is proactive and motivated with exceptional organisation skills to help manage the governance processes and support the Communar to run the Cathedral.

Don’t worry if you don’t have specific experience of working for a faith based organisation.  Whilst it’s experience in a faith based and/or third sector organisation is desirable, what’s more important is someone who has relevant experience of working with a board and supporting a senior manager with the ability  to pick up the particulars of working in this environment and sympathise with the aims of our organisation.

Position: Chapter Clerk and Assistant to the Communar

Location: Chichester

Hours: Full time – 35 hours per week

Salary: £35,000

Contract: Permanent

Benefits: Slightly enhanced pension contribution, 34 days’ leave including Bank Holidays, Employee Assistance Programme, free onsite parking, discounts in the Café and Cathedral shop, employer supported volunteering and flexible working opportunities.

Closing Date: 10th September 2024

The Role

The main duties of this role is to provide executive support to:

• The Chapter, which is the Cathedral’s governing body and is similar in function to a charity trustee board, including its associated committees and institutions;
• The Cathedral’s Communar, who is the Cathedral’s Chief Operating and Finance Officer;

You will ensure the delivery of excellent governance, facilitating the smooth running of Cathedral processes and working on any assigned projects. 

About You

You will have experience of a similar type of work at a similar level and familiarity with working closely with senior staff and board members.

We are looking for someone who can show evidence of building and managing effective relationships with a range of stakeholders in complex organisations and experience of charity governance or an aptitude to learn is highly desirable.

About the Organisation

The Cathedral is a living, working place of worship that has been at the centre of life in Chichester for over nine centuries. It is the Mother Church of the Diocese, which covers East and West Sussex and it is also a visitor attraction, a venue for music and the arts and an all-round hub for the community welcoming over 350,000 visitors each year.  Staff do not have to be Christian, but you should understand the Christian mission. 

In accordance with Church’s policy, Promoting a Safer Church and the House of Bishops’ Safeguarding Policy and Practice Guidance, the Cathedral is committed to the safeguarding of children, young people, and vulnerable adults who may be at risk. 

You may also have experience in areas such as Executive Assistant, Senior Executive Assistant, PA, Personal Assistant, Assistant, Chapter Executive Assistant, Board Executive Assistant, Senior Administrator, Admin, Administration, Clerical.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Purpose of the role:

As our CEO Office administrator you will play a pivotal role in supporting the Executive Committee and helping them lead ZSL effectively.  You will help create an operation where efficiency, organisation and enthusiasm come together. You will work closely with the Executive Committee, the Executive Assistant to the CEO and the wider admin support staff to form part of a small, happy and mutually supportive team.  You will be an integral part of supporting the conservation charity from the very heart of the organisation.

Key responsibilities:  

• Master of multitasking: Juggling various responsibilities with finesse, you’ll handle a spectrum of tasks including supporting the management of the Directors diaries, coordinating internal and external meetings and handling the administration of our Governance team.
• Guardian of productivity: You’ll be one of the go-to people for streamlining processes to make the CEO’s office more efficient and enjoyable.
• Ambassador of Hospitality: Your welcoming demeanour will make every visitor to the CEO’s office feel like an honoured guest, whether it’s a donor, supporter or team member, your hospitality will create a warm and inviting atmosphere.
• Event maestro: Your event planning skills will leave our stakeholders feeling well looked after and excited to be holding their meeting, workshop or away day at our zoos.
• Technology guru: You will need to embrace your tech savvy side as you navigate various office systems and tools. You will be responsible for managing email and letter correspondence, maintaining databases and the financial administration within the CEO’s office and the wider Executive Committee Team.
• Problem solver extraordinaire: Your knack for finding creative solutions will ensure any hurdles are transformed into opportunities.

About You:

Desirable but not essential

• Previous Admin support experience
• Personal Assistant experience
• Proven experience managing complex competing diaries at an executive level
• Interest in conservation in connection to our organisational goals and values
• Demonstrate an appetite and ability to learn and develop in the role
• Experience in events management 

This role is subject to standard pre-employment checks, including the candidate's right to work in the UK.

We strongly encourage applications from all backgrounds and celebrate the value of having a team of employees with diverse skills, experiences, and heritage. We are committed to ensuring our teams can bring their authentic selves to work without fear of discrimination. ZSL has active equality networks for our staff with lived experience and those who provide active allyship in Race and Culture, Team Pride, Disability Network, and Menopause Network, complemented by our strategic EDI Steering Group. 

About Us:

We’re ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London Zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our purpose is to inspire, inform and empower people to stop wild animals going extinct. Our vision is a world where wildlife thrives and we’re working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction.  

What do we offer?  

At ZSL, we are proud of our approach to employee benefits. Our benefits include: 

• Our vision and purpose - you’ll work alongside colleagues who are passionate about science-led conservation, knowing that you will help us to inspire, inform and empower people to stop wildlife going extinct 
• Pension scheme - we offer a generous pension scheme with up to 12% contributory pension 
• Flexible working – talk to us about your flexible working requirements and we will do everything we can to make sure you work in a way that suits you  
• Holidays – 25 days annual leave allowance, plus UK bank holidays  
• Wellbeing – access to a blended programme of wellbeing initiatives, including confidential access to our 24/7 Employee Assistance Programme  
• Life assurance – eligible employees will be enrolled in ZSL’s life assurance scheme from their first day 
• Complimentary tickets – annual allocation of Whipsnade Zoo and London Zoo tickets, with a 30% discount in online and retail shops  
• Cycle2Work - our cycle to work scheme enables you to lease a bicycle  
• Season ticket loan - we offer an interest free loan for eligibly London-based employees to buy a season ticket for travel between home and work  
• Family friendly policies – we offer enhanced maternity, paternity, and adoption packages  

NB: We reserve the right to close our advertisement early or extend the advertising date until a suitable candidate has been found. We may host interviews while this role is open for advertisement 

If you share our vision that ‘every young person should be empowered to gain the confidence, independence and skills they need for a better and brighter future’ we might have the perfect role for you!

ThinkForward is recruiting a Progression Coach in Nottingham City to join our team delivering our unique programme supporting young people into further education and employment. If you are….

· Passionate about, and have experience in, supporting young people to make amazing decisions about their futures

· Committed to equity, diversity, anti-racist and anti-discriminatory practice

· Persistent, empathic and agile in your style of work and able to apply a coaching approach to the delivery of our programme

· Able to tell the stories of our work through data

· Confident in running one-to-one and group work sessions

· Knowledgeable of employability practices and the importance of tailored progression planning for young people

…then please click on the job pack for our role description and information pack for more details about ThinkForward and the role you could play, then apply with your CV and cover letter.

We look forward to hearing from you.

JOB DESCRIPTION

Job Title: Book-Keeper/administrative responsibilities /HR

Part-time: 21 hours per week

Reports to: Director

Salary: 27,500 PA for full-time (pro rata salary)

Job Purpose:

The Bookkeeping/admin role include Managing and coordinating monthly reporting, budgeting and reforecast processes. Answering the telephone, ordering stationary. Providing back office services such as accounts payable, collection of time sheets and payroll. Monitoring cash flow, petty cash handling, paying invoices, communicating with local government finance team, HR and funding application /budgets and monitoring.

Experience of working in a medium size charity and can be work as part of a team friendly cooperative.

Key Responsibilities:

Bookkeepers are responsible for several duties related to managing financial records these responsibilities may include:

· Processing payments, invoices, income and receipts and entering data into accounting software (QuickBooks online) or databases then filing hard copies

· Preparing financial statements showing organisation income and expenditure

· Paying vendor invoices and tracking bank account balances

· Completing VAT returns (if related)

· Verifying the accuracy of business accounts and alerting the management of errors

· Recording any inconsistencies to help the Accountants reconcile inaccuracies

· Developing monthly financial statements including cash flow, profit and loss and balance sheets

· Work with purchasing to enter all PO driven invoices.

· Track employee purchases – ensure appropriate use of company credit cards.

· Work with and support Leadership Team to ensure all expenses are tracked and costs reduced

· Prepare weekly financial reports and correspondence for internal or external review

· Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.

· File and sort documents (paper and electronically, creating consolidated reports when necessary)

· Various accounting, journal entries, and inventory adjustments.

· Set up and disposal of assets, maintain depreciation schedule

· Preparing employee wages

· Managing employee expense claims

· Helping the with administrative duties and preparing yearly accounts

· Responsible for timesheets, correct or address any payroll changes on weekly basis.

· Give out payslips, email payslips, input on-line banking and advise when submitted for approval.

· Monitor payroll on a weekly basis for any payroll deductions etc

· Prepare payroll & government returns and remittances and payments including HMRC.

Health and Safety and Human Resources:

· Reviewing charities policies and procedures, assisting manager to understand and implement these policies with their staff, to maintain the HR and Safe portals.

· Additionally, work will need to be done to improve the already systems in place

· Attending meetings & note taking

· Ensure all staff are compliant with compulsory CPD, and maintaining up to date records

· Ensuring device policies, mobile phone & laptops, are signed and uploaded onto HR for all staff in possession with a device

· Support recruitment of new staff and lead induction process

· Ensure all new starters and leavers complete all the required paperwork, and that department managers have uploaded the relevant paperwork onto the relevant system

· Human Resources include processing DBS updated

· Manage employee pension plan.

· Maintain vacation, sick leave and attendance records.

· Maintain list of employees.

This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to change based on the needs of the organisation. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

PERSON SPECIFICATION

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinates and assists the Lifelong Family Links with annual budget preparation process including preparation of accounting and personnel reports, document compilation and analysis, and data management.

To take part assigned operations to achieve goals within available resources; plans and development of the organisation; reviews progress and suggest changes in law as needed to Director

Participates in the development of short and long range plans; gathers, interprets, and prepares data for Director, reports and recommendations; coordinates department activities with other departments and agencies as needed.

Reviews and evaluates programs and services to determine how well they meet the legal requirements intent of the charity.

Support grant programs; prepares grant applications. Conducts operational effectiveness reviews and/or management audits to ensure functional or project

Skills/Experience Required :

· AAT qualified

· Previous book-keeping experience essential

· Microsoft Office suite – Excel

· QuickBooks online

· Working for a charity experience

· Funding applications experience

The Green Estate is a community interest company whose purpose is to grow green and resilient urban places for people and nature to thrive. We are one of the first 15 organisations who the King selected for the prestigious King’s Award for Enterprise in Sustainable Development. Our 2030 goal is to become a national urban resilience demonstrator.

This is a new and pivotal leadership role at The Green Estate at an exciting time of change. With a new CEO, Leadership Team, Board and Strategy in place we are seeking an experienced professional fundraiser to develop and deliver our first fundraising and investment strategy to help us achieve our mission and 2030 goal!

This will involve delivering ambitious fundraising targets from a range of sources including grants, donations, corporate and philanthropic fundraising and investment. The postholder will need to ‘hold the pen’ and produce high quality funding applications and investment proposals.

The postholder will provide leadership and business development support for expert and talented service managers and work with the rest of the Leadership team to grow the income, impact and influence of The Green Estate.

The postholder will need to be commercially minded, have an excellent track record and expertise in fundraising from multiple sources and have a commitment to our mission and values.

This role will require significant fundraising experience across multiple income streams, combined with leadership qualities and a track record of delivering ambitious fundraising targets and business growth.

In return we can offer you a friendly and supportive working environment within a unique and diverse organisation. We are a growing business with a professional and focused team who are highly supportive of ongoing training and development.

The standard working hours for The Green Estate CIC is 08:00 – 16:00 fully on site but there are opportunities for flexible and hybrid working arrangements. This role cannot be fully remote, due to the requirement to support on-site activities and meet with stakeholders.

Closing date: 12.00pm Friday 20th September 2024

Interviews will take place week commencing 30th September 2024

An information pack has been prepared providing further details about our organisation, its vision for the future and the full job description and person specification for the role.  This is available on our website.

To apply please complete the application form on our website and send it to our recruitment account.

You can also use these contact details to request a confidential conversation with the Head of People Services about the organisation and the role.

We reserve the right to close this vacancy early, should we meet suitably qualified candidates.  Please do not delay in applying.