Office Assistant Jobs

Our client, a wonderful health and social care trust is looking for a Communications and Operations Assistant on a full-time basis (35 hours per week), running for 5-months in the first instance. The post will be looking to start as soon as possible and will be based 3 days on-site in Central London.

Key responsibilities include:

• Organise and support internal team meetings (scheduling, agendas, note-taking, action tracking).
• Assist with planning and delivery of online and in-person events.
• Provide administrative support to the Director, including diary management and travel booking.
• Maintain stakeholder lists and update internal databases.
• Support the Press Office during busy periods.
• Assist with routine team activities and larger projects as needed.
• Process invoices, expense claims, and financial records.
• Assist with information security and data protection record-keeping.
• Provide on-site IT support and basic troubleshooting.
• Support office logistics, including deliveries and signage updates.
• Assist with recruitment, inductions, and other HR tasks.
• Contribute to routine team activities and development projects.
• Manage visitor access, front-of-house hospitality, and supplier coordination.
• Provide administrative support for internal working group meetings.
• Oversee shared email inboxes and calendars.
• Handle incoming telephone calls and mail distribution.

To be successful in this post you will have:

• Experience in a similar role, working effectively with diverse people.
• Familiarity with electronic diary/calendar management.
• Self-motivated, able to work independently and manage time well.
• Strong organisational skills, with the ability to prioritise tasks and a high attention to detail.
• Clear and effective communication, both written and verbal.
• Creative problem-solver with initiative to improve processes.
• Excellent interpersonal skills, building strong relationships at all levels.
• Professional integrity and ability to maintain confidentiality.
• Team player with a flexible, proactive, and positive attitude.
• Commitment to diversity, equity, and inclusion.
• Strong IT skills, including Microsoft Office and CRM systems like Salesforce.

The post is looking to start as soon as possible, so you will need to be available immediately or at short notice to be considered.  

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below. 

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

We are seeking a highly organised and proactive Senior Executive Assistant (virtual) to support our CEO and the broader leadership team including the Chair and Vice Chair of our Independent Advisory Group (IAG) and Board Chair. This remote EU-time zone role is central to optimising leadership effectiveness and the organisation’s operational efficiency. The role will blend high-level executive assistance with strategic support, project management, and stakeholder engagement to help drive Travalyst’s mission forward. This role offers a dynamic and diverse set of responsibilities, allowing you to both grow professionally as well as make a tangible impact on Travalyst's success and sustainability mission. 

Executive Assistance

• Provide comprehensive diary management for the CEO (and broader leadership team where required), including scheduling meetings, coordinating agendas, and organising travel arrangements.

• Act as a key point of contact among stakeholders, managing relationships and communications with tact and professionalism.

• Support the CEO in managing relationships with the Duke of Sussex’s office (Archewell) and other high-profile partners.

• Oversee logistical arrangements for events, meetings, and speaking engagements, ensuring seamless execution.

• In busy times, assist in triaging the CEO’s inbox, helping to draft responses, prioritise communications, and ensure timely follow-ups.

• Book Executive Leadership Team (ELT) business travel arrangements, including flights, transportation, accommodation and planning for dietary needs to be met.

• Liaise with other staff and board members on behalf of the CEO / leadership team, when appropriate.

• Assist in accurately and succinctly minuting meetings on behalf of the CEO where required. 

• Conduct research where required on sustainability and travel-related topics, synthesising insights to inform decision-making and communications.

• Prepare briefing documents, reports, and presentations for internal and external stakeholders.

• Comprehensive use of G-Suite, Mailchimp, Miro, Slack and Salesforce.  Use of project management software such as Notion also an advantage.

• Act as a culture ambassador, proactively fostering a positive and inclusive organisational culture. 

IAG Support

• Prepare, support and debrief IAG meetings and any IAG sub-task groups, and manage records and distribution of key advice and decisions.

• Follow up with internal teams on the impact of advice given.

• Manage scheduling, support with invoicing, etc.

• Monitor IAG governance processes and performance, and make recommendations for improving processes.

• Run the project management side of the IAG (e.g. Notion, weekly goals spreadsheet).

Event Management

• Alongside other assisting team members, play a central role in external event management and coordination e.g. of Global Convening. Coordinating logistics inclusive of travel and accommodation, as well as overseeing communications, agenda, activities and all food and beverage.

• Logistical coordination for speaking engagements at events, such as GBTA/COP etc, and co-ordinating meetings/dinners and/or coalition workshops, where possible.

• Plan, organise, and execute sustainable virtual and hybrid events such as webinars, workshops, team socials, regular secretariat meetings, conferences including Secretariat off-site events. 

How do we work?

We approach our work with courage and humility, embracing challenges directly while striving for excellence in all that we do. We value innovation, taking risks, and making informed decisions to deliver meaningful impact. Adaptability is at the core of our approach as we navigate evolving opportunities and challenges. Above all, we prioritise collaboration and care — for each other and for the planet we share. As a fully remote team, we depend heavily on video calls and digital tools to stay connected and effective. While we acknowledge we are not perfect, we pride ourselves on maintaining a growth mindset, always seeking opportunities to learn, improve, and make a difference every day.

What skills we’re looking for:

• Executive-Level Experience: Proven experience as a senior EA, ideally supporting C-suite executives in fast-paced environments for 4+ years.

• Strategic Thinking: Ability to anticipate needs, think critically, and offer solutions to complex challenges.

• Communication Skills: Exceptional written and verbal communication skills, including drafting professional correspondence, minuting and preparing reports.

• Organisational Skills: Demonstrated ability to manage multiple priorities with excellent attention to detail.

• Tech Savvy: Proficient in virtual collaboration tools (e.g., G-Suite, Microsoft Office, Notion, Slack, Salesforce) and comfortable troubleshooting basic IT issues.

• Confidentiality: Experience handling sensitive information with discretion and professionalism.

• Adaptability: Ability to thrive in a dynamic, remote working environment.

• Proactive Problem Solver: Ability to anticipate needs and proactively address issues on behalf of the CEO.

• Time Management: Strong time-management skills and the ability to prioritise tasks effectively.

• Team Player: A collaborative attitude with the ability to work effectively within a remote team.

• Customer Service Orientation: A commitment to providing exceptional service to both internal and external stakeholders.

• Educational Background: A relevant degree or professional qualification is advantageous.

• Industry Knowledge: Strong understanding of sustainable travel and tourism, with the ability to engage meaningfully on the subject will be advantageous but not essential.

This role offers a unique opportunity to contribute to a meaningful cause while providing essential support to the leadership team. If you possess the required skills and are passionate about sustainability, we invite you to apply for this exciting position.

An ‘Open to All’ employer, we warmly welcome everybody to the team. People of colour, LGBTQIA+ people, neurodiverse people, individuals with impairments, and parents are encouraged to apply. We encourage you to notify our team of your pronouns at any stage of your application. We also welcome applications from people who come from communities that are directly affected by the impacts of travel and tourism.  We are committed to making reasonable adjustments to the recruitment process as required. Please add any adjustment requests to your application.

Summary

The Secretariat team supports the Chief Executive and Estates Commissioners in their leadership and the conduct of the Church Commissioners' business. The Senior EA provides comprehensive and wide-ranging executive assistance and research/ policy support to the Chief Executive and First Church Estates Commissioner in all aspects of their work, as well as acting as an interface between the and the wider Church/ public. This makes it an important role in respect of the Church Commissioners' efficiency and their relationship with, and accountability to, stakeholders.

You will be directly accountable to the Head of Governance and have frequent collaboration with the Chief Executive, First Church Estates Commissioner, the Deputy Chair and other trustees. There will also be regular collaboration with staff at all levels in the Church Commissioners and, at times, other NCIs, including Chief Officers of the other National Church Institutions and their teams.

• Provide full Executive Assistant support to the CEO (responsible for the overall management of the organisation and its c.150 staff), and the First Church Estates Commissioner (a Governor who chairs the committee responsible for the £10+bn investment fund).
• Interpret and summarise documents.
• Deal sensitively and intelligently with enquiries and re-routing to other departments/staff as necessary.
• Use technology to improve our processes.

• Extensive EA/ Senior PA experience within a senior individual's office
• Extensive experience of managing online diaries for senior individual(s)
• Evidence of a high level of administrative and organisational ability including document management skills and complete understanding of the full Microsoft suite
• Proven ability to summarise complex documents, extracting and representing key information
• Excellent interpersonal skills including the ability to establish positive working relationships with senior stakeholders and to represent the CEO and First Church Estates Commissioner to external partners

Key role requirements:

• The post-holder will work 2-3 days per week in primary office location in Church House, Westminster, subject to business need

Closing date for applications is 08 April 2025.

Interviews will be held on 29 April 2025.

• A salary of £48,557 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

• 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days (pro-rated if working part-time).
• We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department's needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
• We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption Leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships.
• Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
• Access to Occupational Health, and an Employee Assistance Programme 
• Access to the Department of Education Restaurant and Westminster Abbey with a plus-one guest.
• Apply for eligibility for an Eyecare voucher.
• Opportunity to join the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.

Prospectus are delighted to be working exclusively withour client supporting them with their search for an Assistant Accountant.

The organisation is one of the largest social mobility charities in the UK. They help to level the playing field between state and independent schools by giving all young people access to the same prestigious networks available to the top fee-paying schools. 

The charity believes that by inspiring young people to explore their ambitions through speaker programmes, facilitating access to multi-day experiences of the world of work, and supporting young people to successfully seize opportunities available to them, which can make a profound difference to the lives of young people, their future happiness and prosperity. 

By 2028, the organisation's ambition is that every young person in the UK has access to high quality work experience. Yet today, less than half of young people leave secondary school having had any work experience whatsoever. The five year strategy is focused on achieving this ambition. 

This role is available on a permanent contract and full-time basis. The salary for this role is £35,300 is also available on a remote working basis.

The Assistant Accountant will oversee a variety of finance tasks including supporting the Head of Finance and Senior Leadership Team (SLT) to oversee the day-to-day finances and sustainability of the charity. You will play a vital role in maintaining accurate financial records, ensuring compliance with financial regulations, and supporting daily financial operations. You will provide key data and insights that aid decision-making, helping the SLT and Head of Finance to optimise financial performance, control costs, and forecast future trends. You will also efficiently handle transactions, reconciliations, and financial reporting.

To be considered for this role, you will be ACCA/CIMA part-qualified or have an equivalent qualification. You will have demonstratable experience working within an accounting function and the ability to develop relationships and work with a variety of different stakeholders. You will have experience using ERP software and Microsoft Office.

Desirably, you will have a background in SME or charity bookkeeping. You will also have experience using Xero, Dext, Approval Max and Salesforce CRM.

At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.

We are reviewing applications for this position on a rolling basis, so please submit your application as soon as possible, to ensure you do not miss out.

Action for Pulmonary Fibrosis (APF) is the UK’s leading charity dedicated to improving the health and well-being of people affected by pulmonary fibrosis. We’re here to ensure that people affected by pulmonary fibrosis (or lung scarring), their loved ones and the professionals caring for them have the support, resources and voice they need.

‍Purpose

APF has grown significantly over the past five years, with our support services reaching over 10,000 people affected by pulmonary fibrosis (PF) each year. We have ambitious plans for further growth across our services and to fund more ground breaking research. As we enter a new five-year strategic period, we aim to grow our income to £3-5 million, which will underpin our exciting plans to support more people affected by pulmonary fibrosis and prevent lives being lost to this devastating disease.

The Charity Governance and Operations Manager will ensure robust operational, safeguarding, and governance frameworks are in place to support Action for Pulmonary Fibrosis’ continued growth. This role is critical for maintaining our compliance with legal and regulatory requirements, overseeing risk management, and embedding efficient operational structures. In addition, you will help foster a culture of high-quality supporter care and lead on continuous improvement to strengthen internal processes and staff development.

Terms of Appointment

Working hours: Full time (37.5 hours per week) or part-time (minimum 30 hours per week).

Reports to: Director of Finance and Operations (primary reporting line) Chief Executive Officer (dotted line reporting for governance and Board assurance).

Location: Hybrid (1–2 days per week in the Peterborough office, 3–4 days remote working.

Salary: £40k - £45k FTE (salary will be pro rata for part-time hours) dependent on experience.

‍Other benefits

The ability to flex hours, take ‘time off in lieu’ for extra hours worked.

Death In Service benefit.

Service-related sick pay when 6-month probation is completed.

Employee Assistance Programme.

Access to training and development.

Complimentary gym access at Stuart House (non-contractual).

Application details

• Your CV.
• Your Cover Letter.

Interviews will be held in person at our Peterborough Office, Stuart House on the 23 April.

We are committed to diverse and inclusive recruitment practices that ensure equal opportunity for everyone, regardless of race, sexual orientation, mental or physical disability, age, or gender. We encourage applications from all backgrounds and will happily make reasonable adjustments to always ensure a fair process.

About Young Ealing Foundation

The Young Ealing Foundation is a place-based charity based in Ealing, West London which brings together the voluntary, statutory and private sectors in the local area to increase and improve opportunities for children, young people and families.

We are looking for a highly organised, proactive, and efficient Executive PA to provide dedicated support to our CEO, ensuring the smooth operation of leadership and governance functions. This is a critical role, ideal for someone who excels in executive support, governance administration, and strategic coordination.

The role offers flexibility and can be structured as either a part-time contract or freelance arrangement for the right candidate.

Key Responsibilities

Executive Support to CEO

• Proactively manage the CEO’s diary, meetings, and appointments, ensuring efficient time management.
• Handle email correspondence on behalf of the CEO, drafting responses and prioritising key matters.
• Provide administrative support for internal and external meetings, including scheduling, agenda preparation, and minute-taking.
• Assist in tracking priorities, deadlines, and action points, ensuring follow-ups are completed.
• Process and manage CEO’s expenses in line with organisational policies.
• Support the CEO in preparing presentations, reports, and briefings.

Governance & Board Administration

Coordinate Board meetings and the Annual General Meeting (AGM), including:

• Liaising with staff to compile meeting papers.
• Scheduling meetings and ensuring timely circulation of materials.
• Minute-taking and tracking action points.
  

Support other governance-related tasks, such as:

• Annual risk register review.
• Biennial Trustee skills audit.
• Induction process for new Trustees.

Policy & Document Management

• Maintain and track policy review schedules, ensuring compliance and timely updates.
• Proofread and format policies and governance documents for clarity and accuracy.
• Liaise with Trustees for policy approvals and record-keeping.

Person Specification

Essential Skills & Experience:

• Proven experience as an Executive PA, Governance Administrator, or similar role within the charity or non-profit sector.
•  Exceptional organisation and time-management skills, with the ability to manage multiple priorities.
• Excellent written communication, proofreading, and document management skills.
• Strong IT proficiency, including Microsoft Office (Word, Excel, PowerPoint) and cloud-based collaboration tools.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Willingness to attend in-person meetings and events in Ealing (approximately 1–2 times per month).
• Flexibility to support evening Board meetings (approx. 8 per year) and occasional weekend events (one Saturday annually)

Desirable Skills & Experience:

• Experience in charity governance or executive-level support within the non-profit sector.
• Familiarity with generative AI tools for streamlining administrative processes.
  

Application Process

To apply, please submit your CV and a cover letter outlining how your skills and experience align with the role.

This position is available for an immediate start, and applications will be reviewed on a rolling basis.

Executive Assistant to Global Directors (Fundraising and COO) 

Job Type: Permanent – Part-time 0.8 FTE (4 days / 30 hours per week) 

Salary: Up to £33,000 FTE (depending upon skills and experience) 

Location: HQ, Godalming UK (Hybrid working x2 days per week in the office: Tuesdays & Thursdays preferred) 

Are you an experienced administrator, who excels in providing high-level support at Director level, managing complex schedules, and coordinating impactful events? If so, we want to hear from you. 

About Us 

Compassion in World Farming International is a leading global animal welfare organisation dedicated to ending factory farming. We were founded in 1967 by Peter Roberts, a British farmer alarmed by the rise of factory farming. We have achieved bans on some of the most inhumane practices including barren battery cages, veal crates, and sow gestation crates in the UK and Europe. Our corporate engagement work has led to commitments that benefit over 3 billion animals with better lives every year.  

Our approach involves campaigning, advocacy, and engagement with policymakers at national, intergovernmental, and corporate levels, building a movement of individuals concerned about animal welfare and the health and sustainability of our food. We are driven by a passion for animal welfare and global food system change, believing in a future where animals are treated with compassion and respect, and where sustainable farming practices prevail for a healthy planet.  

Our international headquarters are in Godalming, Surrey, UK, with team members in 14 countries on four Continents, including the US, Italy, France, Poland, the Netherlands, Spain, Czechia, China, and a specialist policy office in Brussels. 

About the Role

As our Executive Assistant to the Global Director of Fundraising and the COO, you will play a crucial role in supporting our global leadership team. You will manage complex diaries, handle correspondence, assist with financial processes, coordinate travel, and arrange events and meetings, both at HQ and internationally. This is a multifaceted role where you’ll be ensuring seamless operations and effective communication, helping the Directors meet their strategic objectives. 

You will also assist with project administration and maintain accurate records in our systems (e.g., Salesforce), contributing to our overall operational effectiveness. You will be expected to maintain confidentiality, and work flexibly to meet the needs of the role, including occasional out-of-office support for events. 

About You

To succeed in this role, you’ll need to be highly organised, with proven experience managing multiple complex schedules, and coordinating a variety of tasks, with outstanding attention to detail. You should be comfortable working independently and managing multiple priorities in a fast-paced environment. A collaborative approach is key, as you will be working with various teams across the organization, and internationally. Strong administrative skills are essential, as well as experience supporting senior leadership. You will possess excellent communication skills, both written and verbal, and be proficient in Microsoft Office Suite, as well as CRM systems such as Salesforce.  

Flexibility is key, as the role requires occasional travel and out-of-hours support for events and meetings. A proactive, methodical, and adaptable approach to tasks is essential.  

Why Should you Apply?

At Compassion in World Farming, you’ll be part of a dedicated team working toward a world where farmed animals are treated with respect, and sustainable farming practices thrive. By joining us, you’ll have the opportunity to make a tangible difference in the fight to end factory farming globally. 

Join our team and make a lasting impact, while being part of a workplace that values and supports you every step of the way:   
    

- Enjoy an enhanced annual leave of 25 days per year, along with bank holidays.      

- Our comprehensive benefits package includes core offerings like Health Cash Back Plan     

- MHFA support – 24/7 GP access and Employee Assistance Programme     

- Free onsite parking,     

- Optional savings schemes like the Cycle Benefit scheme.      

- Embrace a fulfilling career that prioritises your well-being, while also enjoying excellent development opportunities     

- Hybrid working model (dependant on role and location)      

- A defined contribution pension scheme     

- Enhanced discretionary company sick pay     

- Premium Subscription to Calm App     

Learn more about working with Compassion, by taking a look at our Candidate Pack HERE. 

 To Apply:        

If you are passionate about animal welfare and have the skills and experience to excel in this role, we would love to hear from you. Please submit your CV and a cover letter, outlining how you meet the Person Specification detailed in the job description. Please note that we reserve the right to commence interviews on a rolling programme, so encourage you to apply as soon as possible.     

 Application Information:      

Cut-off date:  15th April 2025 

1st Stage (Teams) Interviews:  23rd or 25th April 2025 

2nd Stage (Teams or Face to Face at HQ) Interviews (with Task):  1st May 2025 

No agencies please.     

In order to comply with legal requirements, as part of our selection procedure we ask all potential employees to prove their eligibility to work in the UK.       

Compassion in World Farming is absolutely committed to providing equal opportunities for everyone regardless of their background.  We value diversity and live experience and acknowledge the underrepresentation of people from certain backgrounds, both within our organisation and across the sector.  We welcome applications from underrepresented groups, whether these be of ethnicity, gender, identity, religion, physical ability, sexual orientation or other.   

You may also have experience in the following: Administrator, Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator, Project Management; Education coordinator; Partnerships; Engagement, Personal Assistant Project Support, Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin, Project Compliance, Asset Management, Business Support Officer, Operations Coordinator, Senior Executive Assistant, Executive Support

REF-220602

Our client is a grant-making charity, established in 2020, with a vision to transform young people’s mental health support in the UK. The charity envisions a world where no young person is defined by their mental illness and where they have access to the right support at the right time.

The organisation invests in services and research that prevent and treat mental illness in young people, with a specific focus on the prevention and early intervention in anxiety and depression for 11–25-year-olds. They are interested in non-clinical approaches and building a stronger evidence base for what is effective. They want evidence to be translated into practice and believe in scaling solutions that are proven.

The charity awards grants of approximately £8 million a year. These grants support youth, mental health, and community charities working on the front line with young people, as well as universities and institutes researching better treatments for mental ill health and advocating for improvements.

Prospectus is delighted to be working with our client as they seek to appoint a permanent Team Executive Assistant to their small team. The position is offered on a full-time basis with 4 days a week in the London office (remainder from home).

The role:

Reporting to the Director, the main purpose of the Team Executive Assistant will be to help this fast-growing organisation run super smoothly. This is a chance to join a charity early in its evolution, to shape an organisation and to be involved in an area you are passionate about.

This will be a key role at the charity in a small team of six people and will be responsible for building and improving efficient administrative processes and procedures which support the Director, Trustees and wider team. This person will lead on efficient diary management for the Director, Head of Grants and Head of Sector Engagement, will oversee the Director’s email inbox, will drive the board papers and committee servicing process by ensuring papers are prepared on time, minutes are taken and actions complete and will coordinate with the company secretary for basic governance actions. This person will also be responsible for operational planning, so the whole team has sight of what is happening and the dependencies between activities.

This role will also ensure a smooth monthly approval and payment process for grants and miscellaneous costs, will carry out basic research into potential grants in addition to preparing biographies and summarising articles. They will coordinate the organisation of a small events calendar, co-ordinating with contributors, suppliers and guests, drafting briefings and guest lists and on the day logistics. Most gatherings take place at the Foundation offices. Finally, this person will be responsible for website updating, creating communicative relationships with the Trustees and Advisory Panel, which includes young people and will maintain clear records on SALESFORCE to capture activity and operational progress. This is very much a lynchpin role which is at the heart of the smooth running of the Trust.

The person:

The successful candidate will have clear and demonstrated Executive Assistant experience where they will have supported a CEO and Senior Management Team in running a business or ideally a charity, trust or foundation perhaps. They will be highly organised and a naturally helpful and communicative person. They will have substantial diary management, events coordination and committee servicing experience in addition to being an effective minute taker, technology (Word, Excel, CRM Databases) confident and a social media savvy operator. Positive, methodical, creative and solutions driven, this person will have experience of creating collaborative and productive relationships with key stakeholders, both internally and externally.

Our client values are straight-forward, trusting, involved and invested in the long-term impact of their work and with an open-minded approach, so this person will identify strongly with these traits and will be at home with like-minded people, bringing ideas to the table whilst being equally excited to be working with people from different backgrounds and points of view. This will be backed up by being intellectually curious, having excellent writing skills, a logical and systematic approach and the ability to multi-task effectively and efficiently.

This role represents a fantastic opportunity to be part of a growing and ambitious charity which is fully committed to its work and the welfare and personal development of its staff.

The Organisation:

Metra Living are pleased to be exclusively partnering with Robertson Bell in their search for an Accounts Assistant to join their close-knit, dynamic team on a permanent basis. Metra Living, a subsidiary of L&Q Housing Trust, manages a portfolio of over 3,100 private rented sector homes across Greater London. They are committed to providing high-quality rental homes and exceptional customer service, ensuring residents have access to well-maintained properties and responsive support. With a strong focus on simplifying operations and enhancing the living experience for all residents, Metra Living is looking for an organised, diligent accounting professional to support their finance team in delivering accurate and timely financial information.

The role offers a unique opportunity for career progression and exposure to different elements of finance, including AR, AP, and reconciliations. You’ll work closely with the Finance Manager, supporting key processes such as payment runs, invoice processing, and liaising with suppliers and internal teams, all while contributing to the smooth transition as Metra Living continues to evolve and separate from L&Q.

Key duties of the Accounts Assistant include:

• Handling AP duties such as weekly payment runs, processing invoices, and reconciling payments. You will partner with suppliers and work closely with departments to ensure accounts are updated and reconciled promptly.
• AR involvement will be minimal, but you will support the reconciliation process and work with the system for customer account management.
• Performing bank reconciliations, raising purchase orders, and managing both manual and automated processes, including scanning and processing invoices.
• Collaborating with both internal teams and external suppliers to resolve any queries and ensure smooth transactions.
• Ensuring accuracy and compliance with internal procedures as part of a small but collaborative finance team.
• Assisting with additional tasks, including liaising with council tax offices and other third-party departments.

The successful candidate will possess:

• Essential experience in AP processing with the ability to hit the ground running and manage the day-to-day operations with minimal supervision.
• Basic accounting knowledge and experience with systems like Excel; ability to reconcile accounts and work with formulas.
• Desirable experience with Yardi or similar systems would be a bonus.
• Excellent interpersonal skills – you will be interacting with suppliers, internal departments, and stakeholders, so the ability to build and maintain relationships is key.
• A proactive attitude with the ability to work independently and manage workload during fluctuating periods.
• A background in real estate, housing, or the commercial sector would be beneficial, though not essential.

Company Benefits

• Flexible working – staff have the flexibility to work their contracted hours around the core hours of 9am – 5pm and can make flexible working requests that will be assessed on a case-by-case basis.
• Annual leave - 28 days annual leave each year plus bank holidays. This increases to 31 days after three years of service.
• Hybrid working – the role is based in East London, going into the offices once or twice per week.

Logistics

• Salary: £30,000 per annum.
• Location: East London (with flexible working options).

Metra Living is a growing and dynamic organisation. With their focus on transition and continued development within the private rented sector, this is an excellent opportunity for someone who thrives in a fast-paced environment and is looking to expand their career in finance.

Assistant Director Research and Evidence
Reference: 2419
Location: Hybrid working from London/ Sheffield/ Devon/ Northern Ireland, or Homebased (travel to office when required)
Contract: Permanent
Hours: 35 hours per week (1.0 FTE). Open to part-time (0.8 FTE)
Salary: £65,016 London weighting) or £60,140 (National weighting) [Band 7] with generous benefits package including 30 days annual leave plus Bank holidays, and 3 days of Christmas closure.

About Us

For over 60 years the National Children’s Bureau (NCB) has been building a better childhood for all.

We bring people and organisations together to drive change in society and deliver a better childhood across the UK. Our impact goes beyond childhood to deliver lasting change for future generations.

About the Role

The Assistant Director will play a pivotal role in growing and leading NCB’s research and evidence work, strengthening our reach and impact. This role requires a dynamic leader with strong expertise in children and family research and a proven ability to secure and manage the delivery of large-scale programmes of work across teams in a matrix environment.

The Assistant Director will be joining the team at an exciting time, with significant growth in recent years, particularly in the area of evidence synthesis methodologies. The team works on several influential projects using a range of research methods and spanning areas including youth justice, social care, early childhood development and education.

Applications close at 08:00AM on Monday 14th April 2025.
Assessment and interviews to be conducted on Thursday 24th and/or Friday 25th April 2025.

Please note that only shortlisted candidates will be contacted.
Please quote the job title and reference number 2419 in your application.

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

NCB is an equal opportunities employer and we particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities, and male candidates, as we would like to increase the representation of these groups at NCB. We strive for our workforce to be representative of the communities that we serve and we know that greater diversity will lead to even greater results for children.

CVs will not be accepted. No agencies please.

Are you passionate about social justice? Do you want to help women heal and thrive?

One25 is a Bristol-based charity supporting women to move from crisis and trauma towards independence in the community. The Supporter Development Manager is a key role to help achieve our ambitious fundraising goals.

We’re looking for someone who is an enthusiastic people person, a skilled team leader, has proven experience securing donation income over time, is well organised, and is a good team player with a collaborative approach.

Leading a small team of talented fundraisers, you’ll work with the Community Fundraiser, Fundraising and Engagement Officer and the Fundraising and Communications Assistant to deliver on our supporter promise.

This is a unique time to join our charity at a pivotal stage of growth. The Supporter Development Manager will work closely with the Fundraising and Communications Manager and be crucial in shaping our income growth strategy and growing our supporter base to achieve long-term sustainability for the charity. Join us in this exciting new chapter.

In this role you will:

· Be inspired as you see the real difference your work makes for marginalised women in Bristol and beyond.

· Champion the needs of women and spread awareness to effect change.

· Have autonomy to develop individual giving whilst also working closely with our Philanthropy Manager and Grants Manager to ensure a seamless approach.

· Get to know our fabulous supporters and play a key role in growing the One25 community.

· Be part of a passionate, creative and dedicated fundraising and communications team.

One25 is committed to being an inclusive workplace that represents the diversity of the communities we serve. We actively encourage applications from candidates with diverse backgrounds and experiences. We particularly encourage applications from ethnic minority, LGBTQ and disability groups, and those who have lived experience of multiple disadvantage as these groups are underrepresented within our workforce. All applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability or age. We are happy to discuss any reasonable adjustments individuals may require in the recruitment process, on commencement, or once in post.

Benefits: Generous leave allowances: 33 days holiday inc. bank holidays; additional holiday linked with length of service, 2 days wellness leave; up to 13 additional days’ time off in lieu; plus, additional time off on any working days that fall during the Christmas and New Year closure.

Option to join the 4 Day Week pilot following successful completion of probation period (work 20% less for the same salary)

Enhanced company sick pay

Enhanced maternity, adoption and paternity/partner pay

Access to Employee Assistance Programme

Access to HSF Health Plan

Mental Health Champions

Reflective practice sessions

Cycle Scheme

Opt-out pension scheme.

Hours: 37.5 hours a week, Monday to Friday (including occasional evening and weekend commitments). After successful completion of probation period, employees have the option to join the 4 Day Week pilot following (work 20% less for the same salary).

Salary: £36,447 per annum

Contract: Permanent

Location: This role will be a mixture of office-based and homeworking. We are open to options around this.

Applications by: Thursday 1 May at 9am

Interviews: Tuesday 13 May

Start Date: As soon as possible

We know sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for job if they don't tick every box. If you're excited about working for us, and have most of the skills or experience we're looking for, please go ahead and apply. You could just be what we're looking for!

1 in 4 of us in the UK are disabled and we are a diverse, proud, and vibrant community. We’re here to create an equal future with all disabled people. We campaign to transform attitudes to disability, tackle injustice and inspire action. We are creating a powerful movement of disabled people, allies, organisations and businesses. Together we will be unstoppable. For more information please go to the Scope website. 

The New Goods team is responsible for bought in product for our physical retail shops and online store. The Assistant Merchandiser will support the growth of the New Goods category through effective planning, managing the supply base, forecasting sales and intake and ensuring optimum range availability.

Permanent - 35 hours a week

Location - Office base is either Here East (Stratford, London) or Manchester eCommerce Hub (Salford) with the ability to work from home. Travel to both locations will be expected occasionally.

The role

You will support the Commercial team in planning, buying, and managing stock to maximise sales and profitability. Key responsibilities include:

• Monitoring stock levels, tracking deliveries, and ensuring products are available at the right time and in the right quantities.

• Analysing sales data, identifying trends, and preparing reports to inform buying decisions.

• Liaising with suppliers, operational teams, and other departments to manage orders, deliveries, and product availability.

• Assisting in selecting and planning product ranges, ensuring they align with customer demand and company strategy.

• Supporting the implementation of pricing strategies, promotions and markdowns to optimise sales and profit margins.

• Managing purchase orders, updating systems, and handling day-to-day merchandising tasks.

For more information about the role’s responsibilities and the skills and experience required, please follow the link to the job description.

About you

You’ll be able to demonstrate the following skills gained in a retail or supply chain environment:

• You will have the ability to analyse sales data, spot trends, and make data-driven recommendations.

• You will be comfortable handling sales figures, forecasting, and stock management.

• You will possess a good knowledge of with Excel is a must, experience with merchandising systems or retail analytics tools is a plus.

• You will have excellent communication skills with the ability to adapt your style as needed.

• You will have a good attention to detail and ensure accurate reporting, stock tracking, and order management.

• You will have good organisational skills and can multitask, prioritise workload, and meet deadlines.

• You will be commercial aware and can demonstrate and understanding of market trends, customer demand, and competitor activity.

Please give examples in your application to show how you have these skills.

We also ask you to share how you support Scope’s values and our goal of a fair and equal future for disabled people.

Our values are being pioneering, courageous, connected, open and fair

By living our values and trusting each other, we give our colleagues freedom and space to be creative, push boundaries and change minds.

Disabled candidates

We are a disability equality charity. We encourage applications from disabled people and people with impairments, conditions, and access needs. We want to create a workforce that is a true reflection of the communities we serve.

Scope will interview all disabled candidates who meet the essential criteria for the post. This is part of our commitment as a Disability Confident Leader. Just let us know in your application that you are applying under the Offer an Interview Scheme. This was previously known as the Guaranteed Interview Scheme. If you require adjustments through your journey with us, please email us at our recruitment email address. Find out more about asking for adjustments at interview.

Equality, Diversity and Inclusion

Equality and inclusion are at the heart of everything we do. We want to seize every opportunity to build a truly diverse and inclusive workplace.

We work hard to ensure that we are making exciting opportunities available to all, and everyone feels valued, heard and respected so that we continue to build a high performance, high engagement culture.

Scope benefits

We believe hard work deserves reward and recognition. We offer a wide range of benefits including:

• 27 days holiday plus bank holidays
• Flexible, hybrid and remote working options
• Pay progression at 6 months and 2 years
• Company pension 
• Excellent training and career development 
• Strong colleague networks across disability, race and LGBTQ+
• Discounted gym membership, cycle to work scheme and much more.

How to apply

Click the apply button to create an account and complete your application form.

Closing date for applications: 11:59pm GMT, Tuesday 8 April 2025.

We are recruiting for a Executive Assistant on a FTC for 9 months for an independent charity. You will be providing high quality professional executive, secretariat and administrative support to the Chair of the Board, Chief Executive and Chief Officers. Looking for someone who can start immediately.

Hybrid working min 3 days in their London office and a FTC for 9 month.

The Role
Comprehensive and high-quality support to the Chief Executive and other Chief Officers, including but not limited to
Diary management
Document formatting
Travel and accommodation arrangements
High-quality diary and administrative support to the Chair of Trustees
Diary management in relation to activities ensuring these do not conflict with meetings.
Travel and accommodation arrangements as needed.
Planning ahead and ensure pre-board and other briefings are co-ordinated and provided.
Governance administrative and secretariat support to the Governance Team
For internal and other meetings as part of the support to the Governance Team providing cover for meetings. supporting with financial processes including Purchase Orders and Invoices and support with projects
administrative support across the organisation as needed, including organising and managing and supporting staff briefings.

The Candidate
Experienced as an EA to Director, CE and CO levels
Experience of managing senior diaries
Demonstrable experience of working with MS Office
Experience in minute and note taking
Demonstrable administrative and organisational skills
Strong IT skills
Ability to use online meeting systems, including MS Teams and Zoom

IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

At TLG, we’re passionate about building an exceptional staff team that love making a difference to struggling children across the UK. We are continually on the lookout for great people to journey with us and join our vision. An exciting new opportunity has arisen for a graduate to train up in the specialism of Executive Support, who would consider a career in this profession. The EA to the Chief Executive is an integral and trusted role right at the heart of the action. We are looking for someone who is excited about helping senior leaders with executive tasks, operations, organisational efficiency, problem solving, the ability to react and pivot as things change.​

The successful candidate will have a natural leadership gift, be comfortable with challenging the status quo, and be able to lead up and across the organisation with heads of departments and directors, to deliver the strategy and agenda that the Chief Executive and Executive Director are working towards. They will be trained in all aspects of executive support, working closely with the Head of Executive Strategy. TLG is interested in an individual that has a proactive instinct to fulfil the role successfully, anticipate the needs of senior leaders, and provide effective problem solving ahead of issues emerging, paired with a relational approach and the ability to partner effectively and negotiate well across the team at all levels.

TLG is a Christian charity and, as a team, we want to bring our faith to the work we do; as such, we are recruiting an individual with a strong and vibrant Christian faith. We would welcome applications from candidates from diverse backgrounds to enable us to better reflect the needs of the communities we serve.

Hours: Full Time, 37.5 hours per week

Closing Date: Sunday 6th April

Initial Interviews: Monday 14th April – Online

Final Interviews: Monday 28th April – at our National Support Office in West Yorkshire