Project Administrator Jobs

OASIS PROJECT LEAD: CENTRE FOR WARMTH PROJECT

OASIS HUB HENDERSON AVENUE

PART TIME, 30 HOURS PER WEEK

FIXED TERM CONTRACT (12 months)

SALARY: £19,554 per annum, 0.75FTE (£26,072 for 1 FTE)

We are thrilled to offer an exciting opportunity for a project worker to lead our Centre for Warmth initiative, a vital community-driven project aimed at improving access to essential services and supporting local residents in building stronger, more connected communities. This role will focus on engaging a wide range of community members, including working with schools to provide key information about CO alarms, supporting individuals in signing up for the Priority Services Register, and developing an engaging and inclusive program at our Oasis Community Space that brings people together.

We are looking for a passionate and proactive individual who thrives on making a tangible difference. You will be responsible for identifying local needs, coordinating services, and creating opportunities for residents to access important information and resources. Strong communication skills and a creative approach are key, as you’ll be working across various community settings to promote well-being, safety, and community cohesion.

In this role, you will have the opportunity to develop and coordinate initiatives that address a range of issues important to the local community, from safety awareness to energy support services. You will work closely with schools, local organizations, and partners to ensure that residents are informed, empowered, and supported in making positive changes in their lives. The role will involve designing and delivering community-focused programs at the Oasis Community Space, creating an environment where everyone feels welcome and encouraged to participate. If you're passionate about building community resilience and making a real impact, this role offers a chance to do just that while being part of a dedicated and collaborative team.

The successful post holder must have:

· Good standard of basic education, (A-Level equivalent)

· Experience facilitating groups and organizing engaging group activities.

· Experience managing and working with volunteers.

· Good project management skills, able to balance a range of priorities.

This is an exciting opportunity to be part of a growing national organisation, making a real difference to communities on a local level. As part of the package, Oasis offers:

· A pension scheme, currently offering 7% employer contribution.

· A generous holiday allowance.

· Working as part of a friendly, community-minded team of professionals.

If you are interested in being part of this service, then please:

Email your CV including a Supporting Statement . Your Supporting Statement should be no more than two A4 pages and must address the following questions:

· Please expand on your CV to tell us about the relevant experience you have in facilitating community groups and organising group activities.

· What would an empowering model look like when it comes to developing the ‘Centre for Warmth’ as part of Oasis?

Completed applications should be returned by 9am Friday 28th February 2025

Interviews will take place at the Oasis Community Space, DN158LG on Wednesday 5th and 6th of March 2025

The successful candidate will need to be provide proof of the right to work in the UK.  We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups. 

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

The Royal College of Radiologists (RCR) is a leading membership organisation that supports and advocates for doctors that treat cancer (Clinical Oncologists) and doctors that interpret medical imaging in order to diagnose patients (Radiologists).

We are looking for a proactive Projects Officer with organisational, people and coordination skills to join us and help achieve our goal of growing the workforce in each of our clinical specialities, radiology and oncology, ensuring patients receive timely diagnosis and treatment.

Sitting in a high performing and dynamic Workforce Initiatives team, the Projects Officer will work collaboratively to establish feasible and impactful new initiatives to grow the workforce, developing those with the greatest potential impact to become business as usual. You will have strong project management experience and the ability to develop effective working relationships to contribute to several exciting projects covering UK training and curricula, upskilling allied medical and healthcare professionals and developing new pathways for globally trained doctors to join the UK workforce. As the Projects Officer you will be at the heart of the initiatives that ensure that the radiology and oncology workforce is well-supported and future ready.

If you have a desire to work in a people profession which strives to have a positive impact on the lives of doctors and ultimately patients; this may be the opportunity for you. 

What you’ll do: 

• Support the development and implementation of changes to specialty curricula as necessary.
• Support annual recruitment campaign into the specialities.
• Develop and maintain a comprehensive and broad knowledge of the key workforce issues facing both specialties. 
• Proactively undertake research and identify potential opportunities and area for development to grow the workforce. 
• Undertake planning, monitoring and delivery of workforce projects as agreed, ensuring they are delivered on time, to a high standard and within budget. 

What you’ll need:

• Significant experience in planning and coordinating a diverse range of activities and projects within a relevant context.
• Understanding of monitoring and evaluation within a project context. 
• Detailed understanding (or the ability to acquire it) of UK and EU legislation and GMC regulations and procedures in relation to entry to GMC registers and the right to work in the UK. 
• Ability to work collaboratively and build and sustain effective working relationships with a diverse range of colleagues, partners and stakeholders at all levels. 
• Clear and analytical thinker with the ability to exercise sound initiative, judgement and discretion. 
• Ability to manage own time effectively and prioritise workload.

This is an exciting opportunity to join a progressive and forward-thinking team and organisation. At the forefront of the health agenda, our members diagnose and treat cancer, heart disease, stroke and more, whilst leading on innovations including AI, skills mix and community diagnostic hubs. If you are interested in finding out more about the Workforce Projects Officer role and the RCR please have a read of the candidate pack.

The closing date for applications is 23:59 16 February 2025. Shortlist interviews are scheduled for 21 February, with selection interviews taking place on 27 February 2025 onsite at our central London office.  

About Gaddum

At Gaddum, we treat everyone as individuals. We really get to know those we help, understanding their world to offer a range of support that’s right for them. Our promise of tailored support is made possible by our breadth and depth of knowledge, through our unwavering commitment to the local people of Greater Manchester.

Our experience listening to generation after generation, for nearly 200 years, has taught us the importance of considering not just the individual but also the relationships around them. Our innovative approach means we can, not only build resilience, but identify further risks and offer preventive support now and in the future. At Gaddum, we believe that by supporting individuals, we ultimately help support entire communities.

Our aim is to empower and enhance the lives of people in Greater Manchester.
 

Outline of service:

Gaddum and Manchester Mind have come together to provide a new and innovative service which will support people to leave inpatient mental health settings and return to their community with the support they need to recover and remain well.

As a team, we will deliver psycho-social interventions, advocacy, housing and welfare rights advice and peer support. There will also be tailored support to young people (those under the age of 25). All we do is underpinned by listening and ensuring people feel heard – because we know that when people are listened to, they recover. The team will be working with colleagues within the mental health, primary care, inpatient and community sectors.
 

Job Purpose of Senior Administrator:

To provide high quality administrative support to the Discharge from Hospital Team – this will be a team based between Manchester Mind and Gaddum.

Your role will provide much needed support for monitoring, data and evaluation requirements of the service and the management of inbound webform referrals (including outcome/ feedback forms on our case management system).

You will also respond to or delegate emails and voicemails to the service appropriately, requiring a good knowledge of the service. You will also support the Service Manager with the improvement and development of administrative and reporting functions.
 

Main Duties and Responsibilities

Administration and Project Support

• To complete specific tasks allocated through work plans and project plans, independently.

• To manage resources of the service, maintaining the resources folder, ultimately ensuring people have the right information where and when they need it.

• To amend and update resources as needed on Canva, developing and updating them as required.

• Support the development of communication materials including Easy Read Guides with support from Service Manager.

• To coordinate the arrangement of meetings, conferences and other events.

• To minute and keep a record of meetings as required.

• To manage the purchasing of service and employee resources as required using Gaddum finance processes.

• To curate online resources, internally and externally.

• To develop and maintain administrative systems as needed.

Reporting and Monitoring

• To compile data as requested to assist in the production of monthly and quarterly reports as requested following standard operating procedures

• To run reports as appropriate using agreed databases (such as, but not limited to, NHS and Local Authority) databases.

• To build, run and amend reports to meet changing reporting requirements.

• To ensure data relating to client contact are accurately recorded on our case management system (such as, but not limited to, referral and feedback forms).

• To use Microsoft Excel and any other appropriate system to review and manage reports in line with data reporting requirements.

• To input outcome monitoring forms accurately on to case management systems from a range of mediums including online forms, paper form and other formats as preferred by the client.

• In respect of data entry, identify and support the organisation’s migration into technological solutions that remove the need for third person data input.

• Ensure best practice Information Governance approaches are in place to maintain the best data management systems possible – ensuring compliance with the Information Commissioner’s Office and Gaddum’s Information Governance Framework.

Managing referrals and maintaining records

• Process inbound webform referrals, checking for accuracy, duplication and completeness of data.

• Support, alongside colleagues, the development of referral routes that align with service needs.

• Identify gaps in completeness of data for reporting requirements and develop solutions to address them going forward (e.g. identifying training options to upskill colleagues).

• Ensure best practice Information Governance approaches are in place to maintain the best data management systems possible – ensuring compliance with the Information Commissioner’s Office and Gaddum’s Information Governance Framework. Communication with clients and professionals

• Managing team inboxes, responding to emails as appropriate and delegating communication to appropriate colleagues.

• Respond to voicemails as appropriate, ensuring people receive a timely and professional response and resolving issues with as fewer contacts as possible.

• Contact clients for feedback, where appropriate, and accurately input feedback into outcome monitoring fields.

We are looking for a proactive, organised, and detail-oriented Finance & Operations Administrator to join our dedicated Operations Team.

This is a varied and hands-on role, responsible for ensuring the smooth running of our finance, office, and building management operations. You'll work closely with all departments, our outsourced partners, and key stakeholders to support the daily functioning of the Society.

Key Responsibilities

Finance Support

• Prepare weekly payment packs for review by our outsourced accountants.
• Process invoices, expenses, and bank credits, ensuring correct authorisation and coding.
• Manage credit card expenses and out-of-pocket expenses via our online platform.
• Assist with debtors, creditors, and quarterly reviews with outsourced partners.
• Support the annual financial audit and maintain organised financial filing systems.

Office Administration

• Oversee office cleanliness and liaise with Facilities Management Receptionist as needed.
• Coordinate room setup, catering, and staff meetings.
• Maintain office supplies, stationery, and consumables, ensuring they are stocked and within use-by dates.
• Manage the Business Trainline platform and liaise with suppliers to review pricing.

Health & Safety

• Assist with Health and Safety administration, ensuring compliance with regulations.
• Act as a Fire Marshal and First Aider, conducting regular checks and maintaining supplies.
• Conduct monthly building health and safety checks and manage risk assessments.
• Provide health and safety inductions for new staff and contribute to policy development.

Building Management Assistance

• Support facilities management projects and liaise with contractors to resolve issues.
• Maintain key logs, coordinate building access, and manage handyman requests.
• Prepare tenant rent and service charge invoices and provide building inductions for new staff.

Key Attributes

• Proven 3+ years of experience in an administrative role, ideally in a similar environment.
• Strong organisational skills with attention to detail and the ability to prioritise effectively.
• Proactive and self-motivated with excellent communication skills.
• Proficient in IT, especially Excel, and experience using online expense platforms.
• Flexible and able to manage tasks under pressure while maintaining a high standard of work.

What We Offer

• Competitive salary and benefits package.
• A friendly, supportive and collaborative work environment with room for personal and professional growth through our training opportunities.

The Physiological Society is an equal opportunity employer. We are committed to actively promoting equality, diversity and inclusivity, creating an inclusive environment for all employees.

How to Apply
If you're a proactive and organised individual with proven administrative skills, we'd love to hear from you. Please submit a cover letter outlining why you’re the ideal candidate for this role

Please do not apply  if you do not have the legal right to work in the UK.

The application deadline is 28 February but we reserve the right to interview strong candidates as they arise.

Community Southwark 

Community Southwark is the umbrella body for the Voluntary and Community Sector (VCS) in Southwark. We support charities and community groups with advice, training and volunteering. We connect organisations to each other, funders, and decision makers to make change, together. 

Our 2022-26 strategic objectives are for: 

• A more impactful and sustainable Voluntary and Community Sector 

• A more inclusive and equal Southwark 

• A collaborative Voluntary and Community Sector able to influence change 

The Role 

This is an exciting opportunity to design and deliver collaborative projects and events with Southwark’s charities and community groups, funders, businesses and statutory partners. The role is a unique combination of building relationships with VCS groups through one-to-one funding and governance support, helping the VCS to make decisions about community grants, and organising collaborative networking events activities with the VCS and its partners.It directly builds on the Funding and Relationships recommendations in the borough’s State of the Sector report.

We welcome applications from all sectors and experience levels. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) people and people from the LGBTQ+ communities. 

Job Description 

Main purpose 

• Support small grass roots groups through a ‘Funding Differently’ grants process with bid-writing, business planning, and strategy. Bring them together to share learning and collaborate on projects.

• Facilitate our Funding Working Group – a network to bring together funders and VCS group to address the challenges outlined in our State of the Sector report.   

• Lead on two projects to support parts of the VCS to collaborate and effect change, for example bringing together youth groups, funders, and statutory partners to be more strategic about funding youth services in the borough.   

• Organise two networking or shared learning events per year to bring together parts of the sector to share good practice and build connections.

Principal Responsibilities and Accountabilities 

Support Grass Roots Groups through ‘Funding Differently’ 

• Help groups with an income of less that £100,000 to prepare funding applications and ensure that their governance and strategy is clear.

• Support the decision-making process to ensure that Funding Differently grants are allocated by the community in an open and transparent way 

• Individually and collectively explore further options for groups post Funding Differently decisions.

Facilitate Funding Working Group 

• Support the administration of the Funding Working Group as one of the key recommendations from our State of the Sector report. 

• Organise meetings, prepare minutes, and maintain relationships with funders and VCS groups. 

Lead Collaborative Projects 

• Build strong relationships within the sector and external local and national partners to influence change in key areas for the VCS 

• Organise working group meetings to bring together stakeholders, plan and deliver campaigns, policy or practice changes. 

• Use project management skills to drive activity such as producing research, events or lobbying opportunities.

• Support the sector to work strategically and in partnership 

Organise Shared Learning Networking Events 

• Work with the Community Southwark team, including colleagues in business volunteering and VCS Support, to design and deliver engaging events with clear purpose.

• Project manage events, liaising with venues and speakers, organising invitations and agendas, and ensuring follow up action. 

General 

• Support Community Southwark’s mission, vision, values and strategic objectives   

• Undertake other tasks from time to time and as appropriate, that may be required by management in line with the goals of the organisation   

• Work within all of Community Southwark’s policies, in particular the Health and Safety, Equal Opportunities and Confidentiality policies, and help to ensure that diversity and equality of opportunity is integral to the organisation’s work   

• Perform five days (pro rata) consultancy on behalf of the organisation    

Changes 

This is a description of the job as it is presently constituted.  It is the practice of the organisation to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed. This would be conducted in consultation with you through your Support & Supervision sessions. 

Person Specification  

Knowledge, Skills and Experience Needed  

• An experienced relationship builder, creating networks and connecting others   

• An understanding and appreciation of the VCS and the potential for partnerships  

• Strategic vision – able to think through opportunities and plan for the long term  

• Excellent written and communication skills  

• An understanding of charity fundraising and governance, ideally through experience of working or volunteering with a small charity 

Behavioural competencies   

• Confident with a range of audiences, including those in senior positions  

• High level listening, influencing and negotiating skills  

• Extremely well organised, flexible and proactive  

Closing Date: 11am on Tuesday, 25th February 2025

Interviews: Friday 7th March 2025

The Diocese of Truro is looking for an organised Project Administrator to provide vital support for the Change and Renewal Programme. This role involves coordinating project activities, assisting with reports, managing data, and engaging with church communities and external stakeholders.

Who we’re looking for:

We are looking for someone with strong organisational skills, experience in administration, and a keen eye for detail. You should be comfortable working with people and able to manage multiple tasks efficiently. Experience working within a faith-based organisation is desirable.

Key responsibilities:

• Coordinate programme information and manage small project streams
• Support the team with administrative tasks, including meetings and reporting
• Engage with stakeholders and assist with events and activities
• Provide administrative support to the Head of Operations & Governance

Essential skills:

• Proficiency in Microsoft Office, particularly Excel and Word
• Strong organisational, communication, and time management skills
• Ability to work effectively with people at all levels
• A commitment to equality, diversity, and safeguarding

This role offers the opportunity to join a unique organisation that prides itself on being a supportive employer. At the Diocese of Truro, we value work-life balance and employee wellbeing. We offer additional benefits such as flexible working, up to 26 days holiday plus bank holidays, a range of wellbeing activities and the Church of England Pension Scheme with 9-15% employer contributions. More information on our website in 'About us'.

If you are interested in this role, you can find more details and how to apply using the link provided or via our website. The closing date for applications is midnight on 24 February 2025 with interviews being held on 13 March 2025 in Truro.

Please note that whilst some home working is permitted this role cannot be done remotely and we do not pay staff to commute from outside Cornwall.

We welcome applications from all suitably qualified persons. However, we would particularly welcome applications from those with a disability, or from a UK minority ethnic background, as these groups are currently under-represented in our staff.

SAFEGUARDING - EVERYONE MATTERS - EVERYONE’S RESPONSIBILITY

The Diocese of Truro strives to be trauma informed, and is committed to developing safer policies, cultures, and practices.

Hours: Full time, 37.5 hours per week​

Location: Hybrid working between Vauxhall, London (3 days in the office per week) and home​

Contract: Permanent​

Do you want to work with a multiple charity of the year winner? We are FoodCycle, and our vision is to make food poverty, loneliness and food waste a thing of the past for every community. We connect communities, reducing loneliness and food poverty – working with thousands of volunteers and surplus food to help everyone who needs us. By creating welcoming spaces for people from all walks of life to meet, eat and have conversations, we are supporting people’s health and mental wellbeing.​

You will support our mission by ensuring efficient office operations and maintaining a safe and organized work environment. You will have the opportunity to liaise with all levels of the organisation, from the CEO to the volunteers who work at our community meals. No two days will be the same, and tasks will range from organising travel for regional teams, sending out equipment to support new Projects launches, and answering the main office telephone to supporting larger projects like our annual guest surveys.​

You will have the opportunity to improve processes and seek efficiencies. You will be an excellent communicator, with great organisational skills and previous experience in an office environment. You will be confident answering phone calls, including from vulnerable people, and be able to work on various projects at once. This is a hybrid role, with 3 days a week at our Head Office, so you will need to live within a one hour commute of Vauxhall, London.​

Benefits: We offer 26.5 days holiday plus bank holidays, and additional holiday for length of service (pro-rata for part-time). Our healthcare package allows staff to claim money back on healthcare bills and includes access to telephone counselling and online GP appointments.​

How to apply:Please upload a CV of no more than two sides, and a covering note/letter of no more than two sides explaining why you are suitable for the role, via our vacancy website.​​

Deadline for your application:11.59pm on Sunday 16th February 2025.​

Interview process: Shortlisted candidates will need to complete a 30 minute task prior to being invited to interview. We will shortlist applications as they come in, so we recommend applying early.​

Interviews: planned for Wednesday 19th February 2025.​

Inclusivity: FoodCycle is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We are committed to creating an inclusive and diverse workplace where everyone feels valued and respected.​

Safeguarding: Safeguarding is Everyone’s business – FoodCycle is committed to safeguarding and promoting the welfare / wellbeing of children, young people and adults at risk. This role will therefore require a satisfactory Basic DBS check.​

Please note that you will need to have existing Right to Work in the UK to apply for this role. We are unable to provide visa sponsorship.​

About the Role

We are seeking an Educational Events Administrator to lead the Core Topics programme, a series of educational events across the UK. You will manage event logistics, liaise with speakers and sponsors, oversee delegate communications, and ensure smooth event delivery. The role involves travel and overnight stays for approximately, but not limited to, 12 events per year. Reasonable time-off-in-lieu (TOIL) is available.

About You

We’re looking for an organised and proactive events professional with 1-2 years' experience in event planning, strong communication skills, able to juggle multiple priorities to tight deadlines and IT proficient. Experience in the membership or not-for-profit sector, CRM systems (Microsoft Dynamics), and marketing platforms (Dotdigital) is desirable.

Why Join Us?

Enjoy hybrid working, career development opportunities, and the chance to contribute to education in healthcare. 

Why the Association?

The Association of Anaesthetists is a membership organisation for Anaesthetists with almost 10,000 members.  Our main aims are to advance and improve patient care and safety and to promote and support education and research in the field of anaesthesia.  We represent, protect, support and advance the interests of our members.

Key responsibilities:

General

1. To contribute to the educational objectives set out in the department and the 5 year strategy.

2. To lead on, with guidance from the Educational Events Manager, all Core Topics programme activities to ensure KPIs are met. To also work on ad-hoc meetings and courses of similar size and complexity as and when needed.

3. To work with the board lead for Core Topics and the education committee to continually keep the Core Topics programme innovative and fresh, in terms of topics and format.

4. To be a proficient user of the CRM (Microsoft Dynamics) and be part of future proofing the CRM through testing further updates and engaging with the CRM department on further upgrades.

5. To be fully responsible for the end-to-end management and running of Core Topics and to help the Educational Event Administrator (Seminars) with seminar meetings.

6. To provide support in the running of the Association’s webinar programme using Zoom Webinar.

7. To undertake all delegate correspondence, sharing responsibility to monitor and take ownership of the general events inbox. To deal with initial enquiries, to confirm bookings and to process cancellations and ensure queries are resolved prior to the meetings. 

8. To be a point of contact for telephone and email enquiries pertaining to the Association meetings, courses, Core Topics and seminars. To proactively respond to all enquiries and ensure that they are dealt with in an efficient and timely manner. 

9. To assist the Educational Events Co-ordinators with allocated components of the Conference project plan where assigned which may include but are not limited to: badging, accommodation, workshops, photography.

Core Topics Logistics

1. To lead on the Core Topics programme proactively ensuring set KPIs are achieved. This will be done by forward planning to ensure the Core Topics are booked in the calendar of events in a timely manner to ensure maximum lead times for marketing of the Core Topics programme. Avoiding where possible conflicts in the Core Topics programme with other Association events and other society/organisations events that may be in direct competition.

2. To be responsible for all organiser, speaker, and delegate management for Core Topics making sure all requirements are accurately recorded and that their needs are met before, during and after the event.

3. Communicate sponsorship and exhibition opportunities to the Partnerships and Sponsorships Manager. Act as the primary contact for exhibitors and sponsors post-onboarding, providing administrative support and ensuring clear communication, timely deliverables, and positive relationships throughout all event stages.

4. Work with our e-education Manager in setting up and running webinars using Zoom. 

5. To be responsible for on the day running of the Core Topics. This will include travelling to Core Topics across the UK and will require overnight stays.

6. Contract with venues for Core Topic events, ensuring they are within budget and have favourable terms. Work with the venues to coordinate requirements such as room setup, catering, and audiovisual needs.

7. To prepare delegate, speaker and exhibitor materials for meetings and Core Topics.

8. To ensure that all bookings are correctly processed via the Association CRM. To keep accurate records of booking numbers and patterns and to report progress to the team on a weekly basis. 

Finance

1. To produce and maintain accurate financial records of bookings taken for meetings and Core Topics and to issue invoices and receipts where necessary.

2. To liaise with the finance department regarding registrations and to ensure resolution of financial queries.

Continual Improvement

1. To be responsible for post evaluation information for events detailing delegate statistics and feedback, making recommendations for improvement and to attend and give feedback on all aspects of event activities during weekly meetings.

2. To work with the events team to ensure the continual development and improvement of the educational programme, both through content and format of meetings, be it online, hybrid or in-person.

3. To ensure the smooth running of administrative systems throughout the team, maintaining an effective filing and archiving system and to develop procedures to accurately record information.

4. To be responsible for implementing quality assurance within the Association QA policy and procedures

5. To develop and maintain effective relationships with members, staff and external contacts.

6. To attend educational committee meetings as and when required, to produce reports relating to Core Topics/meetings to be submitted to the education committee.

Marketing

1. To proactively review and update the content of the events and Core Topics pages of the Association website on a daily basis (where necessary).

2. Work closely with the Digital Communications team and Educational Events Manager to plan, develop, and execute promotional activities that enhance event visibility and boost registrations.

3. To assist with data collection for events and further analysis if required.

This job description is intended to reflect the main duties and responsibilities of the post and is not an exhaustive list of duties. The post holder may be required to undertake other duties which are commensurate with the role.

Person specification

Skills, knowledge and experience 

Essential

Educated to degree standard or equivalent.

1-2 years’ experience of organising the logistics of events, delivering results on time and to budget. 

Sound administrative skills and proven administration experience in a busy, customer-focused environment.

Experience of flexible working with ability to vary work patterns and prioritise tasks to meet the changing needs of the business as and when required. 

A very strong organiser, able to juggle multiple priorities, achieve tight deadlines and delegate clearly. 

Excellent oral and written communications skills with confidence to communicate clearly, concisely, effectively, with an excellent telephone manner. 

Excellent interpersonal skills and able to develop good relationships with colleagues at all levels.

Demonstrates a positive ‘can do’ attitude.

Resourceful, flexible, and creative, proven ability to solve problems and work well under pressure. 

A conscientious worker who applies attention to detail.

Strong Computer and IT literacy skills in a Windows environment.

Desirable 

Experience of working within the membership or not-for-profit sectors. 

Experience of using Microsoft Dynamics

Experience of using marketing software platforms such as dotdigital

Experience in running online events, using Zoom.

Da'aro Youth Project is looking for a dedicated Office Administrator to help us provide essential support to unaccompanied asylum seekers and refugees from the Horn of Africa. In this key role, you’ll be a vital part of our dynamic team, ensuring smooth operations, managing records, and contributing to the growth of our programmes that empower young people across London. This is a unique opportunity to provide essential administrative expertise to an organisation that advocates for change and creates a welcoming environment for young refugees and asylum seekers in London. 

Make a Difference with The Makhad Trust!

Position: Project/Operations Manager (Part-time)

Location: UK-based with travel to South Sinai, Egypt

About Us: The Makhad Trust is a UK registered charity dedicated to sustaining the environment and natural heritage of the Bedouin tribes in the Sinai Mountains and Desert in Egypt. Our focus on supporting them is by renewing access to water and supporting traditional lifestyles. The Bedouin are a marginalised community, who are barred from many forms of employment yet receive little or no help from Egyptian authorities. A 15+ year drought dried up wells, then collapse of the tourism industry in 2013 bought unemployment, and huge floods have filled in wells. Access to drinking water is difficult. The Trust gives support through restoration of wells for drinking and growing food, and building small dams, and small projects such as beekeeping training, herb growing and carpentry training. Restored wells provide drinking water and ability to grow crops for eating, promoting health and well being, and for income.

About the Role: This unique UK based dual role combines fundraising and administration in the UK with practical project initiatives in Sinai, Egypt. You will be instrumental in transforming lives by ensuring access to clean water and supporting sustainable livelihoods in a unique way by both supporting Sinai Trust in office operationally and directly in the field. The successful candidate will be travelling to Sinai for 2 weeks 4 times per year and will involve visiting ongoing well restorations, assessing new wells for restoration, cataloguing the costs by the well owner, and paying the well owner for the work done. Some of these will be easier to access, given their proximity to nearby roads compared to others which require a 3 hour walk into the high mountains to reach with steep mountainside journeys with no visible paths so the successful candidate will need to be mountain fit. Through these journeys you will be accompanied by our Sinai manager who is a Bedouin from the local town and will act as a guide and provide local knowledge. 

Key Responsibilities:

Office-Based Impact:

• • Apply for funding and liaise with funders.

• • Write reports, keep records, and track income and expenditure.

• • Update spreadsheets and plan journeys.

• • Engage with stakeholders to communicate the impact of our projects.

Field-Based Impact:

• • Travel to Sinai four times a year for two-week periods.

• • Visit ongoing well restorations and assess new wells for restoration.

• • Catalogue costs and pay well owners for completed work. Log information about restoration at well sites and enter data into spreadsheets.

• • Navigate rugged landscapes, including high mountains and steep paths, to reach remote wells.

• • Visit and support various small projects facilitated by the Trust.

About You:

• Proficient with Numbers/Excel spreadsheets and able to write reports, funding applications, and newsletters.
• Good at planning, risk management, and practical tasks.
• Numerate, self-directed, and comfortable working and traveling alone.
• Understanding of different cultural norms and not risk-averse.
• Mountain fit, experienced in trekking and camping, and sure-footed.
• A team player with good leadership skills, self-reliant, adaptable, and able to replan on the go.
• Trustworthy, honest, tactful, and diplomatic.
• Curious, eager to learn, and knows when to seek advice.
• Able to work in the summer heat of Egypt.
• Equipped with a laptop for record-keeping and preferably an iPad for field reports.

How to Apply: Send your CV with two references (one work reference and one character reference) Via Quick apply. Possible candidates will be called for an interview in the New Year. Confirmation of the selected candidate will be made after participation in a Sinai Journey in the Spring if the application is approved.

We’re looking for passionate and dedicated individuals to join us as Project Workers to join our Multiple Disadvantage Services in Westminster. We have multiple positions available in service to join our dynamic team in providing tailored support to our clients with multiple disadvantage. 

About the role:

King George’s is a 68 bed hostel for men with complex needs and a history of rough sleeping. It is part of Westminster City Council’s Rough Sleepers Pathway. Many of our clients are deemed high risk/high support due to chronic mental health and physical health issues, high levels of substance misuse, and offending histories. We accept that our clients have experienced complex trauma, usually from a very early age and often throughout their lives including currently. For this reason, we work to imbed the Psychologically Informed Environment (PIE) approach in a service. 

Reporting to the Manager, your role will require you to develop, support and motivate the people who we support and accommodate. We run a service that is creative, responsive and that provides a foundation which empowers people to achieve their aspirations and make positive and sustainable life changes. You will be crucial to making that happen. This role can make a real difference to individual's lives and crucially, support individuals many of whom face multiple disadvantages and have complex needs.

About you:

• Previous experience of working in the health and social care, supporting vulnerable people, rough sleepers or people with complex mental health, physical health or substance use support needs. 
• An understanding of working with people using person-centred approaches. 
• The ability to manage a caseload and deliver positive outcomes utilising your knowledge of the health and social care sector. 
• A flexible and creative approach to working with a sometimes hard to engage client group.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 12,000 lives every year across all 32 boroughs.

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment.

Join us in creating a brighter, more hopeful future for individuals in need. 

Important info:

Closing Date: Sunday 16th February at Midnight

Interview Date: Tuesday 25th and Wednesday 26th February online via Microsoft Teams

PLEASE NOTE: We may invite suitable candidates to interviews as applications are received before the stated interview dates above. 

This post will require an Enhanced DBS check to be processed (by SHP) for the successful applicant. 

Project Coordinator 

Are you looking for an exciting opportunity to work for an organisation that makes a difference? An organisation that nurtures its staff, encourages development and rewards staff for their hard work. 

If the answer is yes, then the Diocese is the place for you! 

We are looking for an experience administrator to join the team as a Project Coordinator.

You do not need to be a practising Christian or have a faith to work with us - around 50% of staff are not practising Christians but are comfortable with the Christian ethos. However, all staff do have a desire to make a difference.

Position: Project Coordinator 

Location: Kidlington, Oxford/hybrid (up to two days in any working week can be worked from home or the appropriate pro-rata equivalent for part-time employees)

Hours: Full or part-time, 30 - 37 hours per week (over 4 or 5 days), Monday to Thursday 08:30 – 17:00 and Friday 8.30 - 4.30 pm

Salary: £29,906.51 per annum pro rata

Contract: Permanent

Closing Date: 9 February 2025 at midnight 

Interview Date: Tuesday 25 February 2025, Oxford

The Role

The successful candidate will be responsible for providing administrative support to ensure efficient operation within the department. This role requires excellent organisational skills and the ability to work independently.

If you are a motivated and detail-oriented administrator with a positive attitude, flexible work approach, and a willingness to learn, we encourage you to apply for this exciting role.

About You

You will have experience of working in an administrative capacity with proven levels of accuracy and excellent attention to detail. With excellent organisational skills with the ability to self-motivate, plan and prioritise own workload to meet deadlines and work under pressure, you will have a proven record of IT skills and knowledge of all Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Access.

This is a hybrid working role, so you must be able to travel to Kidlington, Oxford on the office based days. 

Please note that during your training and induction period there will be no home working days. 

Benefits and rewards include:

• 25 days holiday per annum (1.0FTE), rising each year by one day to a maximum of 30 days

• In addition to the statutory UK public holidays, the Diocese offers three privilege days

• Hybrid working

• Free parking and subsidised on-site café

• Generous employer pension contribution of 12.5% which includes death in service benefit (5% Employee Contribution)

• Electric car and cycle-to-work salary sacrifice schemes

• Access to wellbeing support via Employee Assistance Programme

• Enhanced family-friendly policies and a generous sick pay provision

• Access to low interest financial services from Churches Mutual Credit Union including loans

• An attractive modern working environment

The Organisation

The Diocese is the administrative area of the Church, broadly speaking, covers the three counties of Berkshire, Buckinghamshire, and Oxfordshire. There are 815 churches in the Diocese – more than any other diocese in the Church of England. So, in many ways the best description is that it is the family of the 55,000 or so regular worshippers in these churches.

We want our commitment to equality, diversity, and inclusion for all to be reflected in the composition of our staff. We are particularly keen to receive applications from candidates from communities currently underrepresented in the diocese.

You may also have experience in areas such as Admin, Administrator, Administration, Project Admin, Project Administrator, Project Administration, Project Officer, Project Coordinator, Admin Coordinator, Administration Coordinator. 

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Essential functions

Organisational operations 

1. Managing the office, ensuring team members have the space, equipment, and services they require;

2. Ensuring HIAS+JCORE is meeting all requirements around regulations including implementing health and safety policy and procedures, and arranging and ensuring staff attendance at relevant training; 

3. Responding to external phone and email enquiries; 

4. Administering HIAS+JCORE’s DBS system for staff and volunteers;

5. Liaising with the charity’s insurance provider.

Events

1. Providing support to HIAS+JCORE events, including venue booking, registration, communication, working with suppliers, and other support before, during, and after events; 

2. Organising staff meetings, training, away days, social events and celebrations; 

3. Ensuring events take place within agreed budgets.

HR 

1. Managing recruitment and inductions of new staff, maintaining personnel files and HR records; 

2. Managing processes around holiday and leave;

3. Liaising with the charity’s payroll provider and ensuring relevant documents are sent to staff;

4. Ensure that employment law and other relevant legislation is being complied with; 

5. Ensuring staff compliance with all HIAS+JCORE and HIAS policies and processes. 

Finance support 

1. Working with the freelance finance manager to ensure timely updating of accounts and payments;

2. Oversee staff payment cards;

3. Fundraising administrative support. 

Governance and staff support 

1. Coordinating the work of the Board of Trustees, including organising Board meetings and papers, attending meetings and taking minutes; 

2. Administrative tasks relating to liaising with and updating records held by the Charity Commission and Companies House; 

3. Administrative support and diary management for Executive Director and Deputy Director. 

 IT 

1. Responsible for the management of HIAS+JCORE’s IT systems. Ensure data protection laws are being adhered to. Point of contact for the ICO; 

2. Ensuring regular safety testing; 

3. Work with partners at HIAS to implement new systems;

3. Working with the team to implement our new Customer Relationship Management (CRM) system. 

Other Responsibilities 

1. Any other duties as required by your line manager. 

Qualifications and Experience  Essential 

• A self-starter that is able to take initiative and work independently on new projects, including finding ways to improve the efficient and smoother running of the HIAS+JCORE office team; 

• A willingness to learn on the go;

• Excellent IT skills. Proficiency in Microsoft Office 365 suite including being able to undertake key tasks such as mail mergers; 

• Awareness of statutory and regulatory requirements; 

• Awareness of GDPR and data protection legislation; 

• Ability to communicate well in writing; 

• Excellent attention to detail; 

• Excellent organisational skills; 

• Ability to work well as part of a team and with other volunteers; 

• Ability to oversee and manage projects on an ongoing basis;  • Commitment to HIAS+JCORE values, social justice and anti-racism. 

Desirable 

• Experience of working for a small charity 

• Experience of interacting with charity governance and trustee boards

Experience required 

• Prior administrative experience; 

• Experience of managing a database system; 

• Experience of holding responsibility for data management, HR and ensuring compliance with statutory requirements; 

• Proficiency in IT and ability to learn how to use new equipment. 

Churches, chapels and meeting houses are impressive, exciting and surprising places. Whether for worship, quiet reflection, access to critical services or space to explore, churches are a priceless part of the UK’s heritage and of its social fabric.

Our vision is that church buildings across the UK are well-maintained, open to everyone, sustainable and valued.

Working on the ground across all four nations, we support churches of all denominations, helping them to thrive. As a charity, we are independently funded and rely on the generosity of our supporters to carry out this work.

Are you expertly organised? Do you enjoy the administration required to help colleagues work efficiently? Are you able to multi-task and keep calm when there is a lot to achieve? We offer support and advice to churches and volunteers throughout the United Kingdom and administer highly regarded grants programmes to support their projects. You will provide effective administration to the Trust’s grant programmes and support services and assist the Church Support Officers in delivering their work across England, Scotland, Wales and Northern Ireland. Your work will ensure the smooth running of an efficient and responsive team so that our work is delivered according to best-practice standards.

We are looking for an organised individual with an excellent phone manner and IT and administrative skills. You should be able to plan your own workload to meet deadlines and prioritise tasks. Your main responsibilities will include answering/redirecting enquiries, checking the eligibility of new applications and logging information received, carrying out due diligence and processing grant payment claims, and keeping the Church Engagement section of our website up to date, as well as providing support for meetings, events and awards as directed.

In return for the right candidate, we offer a competitive salary, attractive, historic offices near Westminster Abbey, a hybrid working policy, and a friendly team environment where your contribution will be appreciated and your skills can be grown. The role would suit someone who is looking for their first role or equally someone who has a lot of experience and genuinely enjoys varied but routine ‘back-office’ work.

To find out more about this role, please visit our website via the Apply button, where you can download the information pack, including the job description and personal specification.

Closing date: Noon on Friday 21 February 2025
Interviews: Tuesday 11 or Wednesday 12 March 2025 (Westminster)