Office Manager Jobs

About Cosmic Charity

Cosmic supports the work of the Paediatric Intensive Care Unit (PICU) and Neonatal Intensive Care Unit (NICU) at St Mary’s Hospital, Paddington, and Queen Charlotte’s Hospital, Hammersmith. We fund vital equipment, staff training, research, and support services for patients and their families.

We are seeking an Events and Volunteering Manager to join our small, friendly charity at a pivotal time in our journey. Cosmic is rapidly growing both our service delivery and our team, making this an exciting opportunity to play a key role in shaping the future of a very special and much-loved charity. This role will oversee and manage the end-to-end planning and high-quality delivery of all income-generation and engagement events for Cosmic, with the goal of maximising income, enhancing supporter engagement, and raising the charity’s profile.

Cosmic already has a portfolio of events ranging from our Cosmic Walk, Dragon Boat and Duck Race, Cosmic Ball, and various annual events hosted by our corporate partners. These events form the backbone of our engagement efforts and provide critical opportunities to connect with supporters, raise funds, and promote our mission. This role will manage the existing events while also developing new opportunities, ensuring a dynamic and diverse event portfolio. Additionally, it will provide Cosmic with the opportunity to develop a collaborative Events Strategy in line with the wider organisational growth strategy, aligning our events with and supporting our overarching objectives.

The Events and Volunteering Manager will also be responsible for facilitating and formalising all Cosmic volunteering opportunities, including our corporate engagement programme, ensuring they align strategically with the charity’s service delivery goals while delivering mutually beneficial outcomes for both the organisation and the corporate partner.

Key Responsibilities

Event Planning and Delivery 

• Develop the Cosmic Events Strategy by effectively initiating and delivering a calendar of events suitable for our audiences, that will drive audience reach and income, focusing on delivering a good return on investment and achieving set objectives.
• Take overall responsibility for planning, organising, and executing a wide range of events, from initial concept to post-event evaluation.
• Lead on all aspects of project management for events, including:
  • Developing and managing event budgets, ensuring cost-effective delivery.
  • Coordinating event invites, monitoring RSVPs, managing guest correspondence, and ensuring strong attendance.
  • Sourcing prizes, managing material production, and liaising with external suppliers.
  • Producing risk assessments and contingency plans to ensure the smooth running of events.
• Promote events effectively to ensure strong attendance and engagement, using a variety of communication channels to reach the correct audiences.
• Oversee on-the-day event delivery, including running briefings, managing running orders, volunteer coordination, and logistics setup.
• Build and maintain strong relationships with external stakeholders, including suppliers and committees, to ensure the success of events.

Event Development and Innovation

• Strategically plan all events a year in advance via a comprehensive calendar to allocate resources effectively and align with the Cosmic 3-year plan.
• Design a varied programme of engaging, high-quality events to attract new supporters and steward existing ones.
• Identify opportunities for new event concepts to grow income streams and increase awareness of the charity’s work.
• Monitor and analyse event performance and ROI to provide insights for improvement.

Supporter Stewardship

• Develop and implement tailored stewardship plans for event donors, ensuring longterm engagement and retention.
• Collaborate with the wider team to provide excellent donor care and build strong relationships with key supporters.

Corporate Partnerships

• Under the leadership of the Senior Philanthropy Manager, steward relationships with relevant corporate partners, developing strong links and identifying opportunities for collaboration via Cosmic events, corporate partnerships/fundraising and volunteering opportunities.
• Coordinate all corporate volunteering activities in collaboration with NHS and Cosmic service delivery colleagues.
• Develop high-quality materials for proposals and presentations to engage potential corporate supporters in events and volunteering.
• Act as the key point of contact to liaise with corporate partners who host and plan events on behalf of Cosmic, ensuring that all income generation, awareness and partnership opportunities are maximised at these events.

Volunteer Management

• Develop and oversee a structured volunteer management programme, ensuring clear roles, responsibilities, and objectives for volunteers across Cosmic’s activities.
• Recruit, onboard, train, and manage volunteers to support:
  • Office-based activities: administrative tasks, office organisation, and day-today support. 3
  • Cosmic events: providing event-day support, including setup and stewarding.
  • Wider projects: community engagement, fundraising initiatives, and special projects.
• Provide ongoing support, training, and recognition to ensure volunteers feel valued, engaged, and aligned with Cosmic’s mission.
• Maintain accurate volunteer records and ensure compliance with relevant policies and safeguarding procedures.
• Collaborate with colleagues across the charity to integrate volunteers into organisational service delivery plans effectively.

Administration and Reporting

• Maintain accurate records of event attendees, income, and expenditure in the charity’s CRM Donorfy.
• Provide regular updates on event progress and performance to senior leadership and trustees.

General Duties

• Build strong relationships across the charity, NHS units, and key stakeholders to identify opportunities for collaboration.
• Keep abreast of trends and innovations in the events and fundraising sectors to ensure best practices.
• Undertake other duties as required to support the charity’s objectives. 

For the full job description and person specification, please see the attached document

•  Do you love planning and are you happiest when a job is completed well?

• Do you enjoy tackling complex challenges?

• Would you like to work alongside an amazing team to achieve common goals?
  
  We’re looking for a skilled project manager to support our dynamic and creative Communications and Fundraising team at BMS World Mission.
  
  About you: The successful candidate will be a highly organised and approachable individual with experience of managing projects from planning to completion. We are looking for someone with excellent communication skills who thrives in a collaborative environment.
  
  About us: BMS World Mission is a Christian mission organisation founded in 1792, today we work in over 30 countries across four continents. We are passionate about making Jesus known around the world and transforming the lives of those we serve.
  
  Why this role matters: This role is crucial in ensuring the smooth operation of all BMS projects and publications. You will project manage new initiatives and support colleagues in successfully delivering their projects. This role will also involve managing our production schedule, creating deadline dates and overseeing the final stages of projects including printing and mailing.
  
  This role is a great opportunity for an experienced project manager to work in a supportive environment, being part of a vision that truly matters. If you are called to a role where teamwork is key and you can make a real impact, this is for you.
  
  We will have a lunchtime virtual drop in session for questions on Thursday 19 December at 12pm. Contact us for the link to this meeting.

The global and anonymous nature of the internet and digital communication presents numerous significant opportunities for wildlife criminals and challenges for those dedicated to stopping them. IFAW pursues a multipronged strategy to tackle wildlife cybercrime that includes working with policymakers, law enforcement agencies, the private sector, civil society organisations, and the general public in order to disrupt the ability of criminals to use the internet and its support systems for the trafficking of wildlife throughout the supply chain. By reducing incentives to participate in the illegal wildlife trade, IFAW improves the conservation status of wildlife in priority habitats and the welfare of individual animals while supporting the development of international best practices in a large, complex and constantly evolving sector.

The Program Manager, Wildlife Cybercrime will lead IFAW’s sub-program focusing on wildlife cybercrime and deliver its strategy, under the Wildlife Crime strategy. The position will contribute to IFAW remaining a recognised leader and convener in this field and strengthening IFAW conservation programs’ impacts as well as programs implemented by governments, NGOs or other organisations, such as the Coalition to end wildlife trafficking online. The position will provide support to program and country project managers and staff and will be responsible for ensuring both internal and external projects are implemented in compliance with the highest standards and are in line with IFAW internal procedures and with those of any external funding partners.

In recognition that this is a niche and growth area for IFAW, the Program Manager, Wildlife Cybercrime will actively participate in the identification and winning of new funding opportunities and in generating and participating in connections with other potential funders or supporters as required.

Role and Responsibilities

• Lead and manage IFAW’s sub-program focusing on wildlife cybercrime, including but not limited to developing and implementing strategies, contributing and reporting against IFAW programmatic objectives, expanding and strengthening external networks, coordinating cross-regional work, and managing and delivering both internal and external projects to a high standard, according to work plans and institutional strategies, on time and within budget.
• Ensure IFAW remains a recognised leader in wildlife cybercrime by ensuring the organisation's work evolves to reflect new challenges and opportunities for growth through innovation and collaboration.
• To act as a thought leader for IFAW and contribute to the development and utilisation of international best practices for tackling wildlife cybercrime.
• Provide support to the strategic direction and evolution of the Wildlife Crime Program, including but not limited to the identification, winning, and implementation of new projects.
• Identify and create opportunities for cross-programmatic work and collaborate to ensure IFAW priorities are considered in the policy sphere.
• Act as a spokesperson for the cybercrime portfolio, representing the organization to, and building positive relationships with, NGO’s, politicians, Government officials, business representatives, other key contacts, and all media platforms.
• Oversee the development and utilization of IFAW internal Monitoring and Evaluation systems to record data from wildlife cybercrime activities.
• Work with Institutional Giving, other program relevant colleagues, and Development to identify and win funding opportunities.
• In collaboration with IFAW Financial colleagues, utilize IFAW tools and systems to manage budgets as necessary, including having oversight and authority over the Global Cybercrime budget.
• Work closely with IFAW Communications team to develop and implement a project Communications Plan that communicates the full range of IFAW activities relating to wildlife cybercrime.

Qualifications and Education Requirements

• BS/BA degree preferred.  MS/MA degree in biological, social science, public policy, economics, forensic science, criminology or related field ideal.
• High level of professionalism – the mix of dependability, initiative, industry, and ability to make sound judgments within agreed guidelines that will earn respect and achieve success in chaotic, fast-moving, and high-pressure environments. Ability to both work unsupervised and as part of a team, as well as manage and mentor a team, including without direct authority, to meet deadlines and deal with a demanding and complex workload, and flexible working hours.
• Demonstrated experience leading a dispersed team and influencing activities without direct management authority. Preferred minimum of 5 years of working experience in project management.
• Experience handling several projects at any one given time across multiple time zones, including scheduling and budgeting, ability to plan effectively, and attention to detail.
• Preferred minimum 2 years of working experience on wildlife crime and, if possible, including wildlife cyber-enabled crime-specific issues. Expertise in OSINT, digital forensics, and the management of sensitive information, including e-evidence and collaboration with law enforcement, are a plus.
• A demonstrable network or evidence of collaborative working with other NGOs in conservation, animal welfare, organised crime, or corruption-related communities. Existing relationships with other key stakeholders in conservation, such as private sector, law enforcement agencies, IGOs, and governmental institutions, are a plus.
• Strong writing, media, and verbal communication skills, including developing professional reports and grant applications to funding partners. Demonstrable experience participating and speaking at public events and in the media. Track records in successfully leading restricted funding proposals.
• Team player who understands when and how to involve senior management in making decisions and understands and can work within a matrix management system.
• Ability to maintain confidentiality.
• Ability to travel internationally.
• Fluent in English, both written and verbal. Fluency and competency in any other language is a plus.
• Culturally sensitive, demonstrable experience of working across different countries and cultures.

UK Office Benefits

• 8% employer pension contribution
• 25 days’ holiday + public holidays + 5 discretionary days
• Cycle to work scheme
• Modern office
• Dog friendly office

At IFAW, we aim to create and foster a workforce that reflects and contributes to the diverse, global community in which we work to improve the lives of both animals and people. We are dedicated to fostering justice, equity, diversity, and inclusion so we actively encourage candidates from diverse backgrounds.

To apply, please submit CV and letter of interest via our website.

The Forces Employment Charity (FEC) is looking for a confident and experienced Communications/PR professional to join our Charity’s busy and ambitious Marketing and Communications team.

The Marketing and Communications team exists to increase the visibility of the Forces Employment Charity and our vision to deliver specialist knowledge and experience to bridge the gap between military life and civilian employment and deliver life-long support for veterans, their partners and dependants. We also support veterans in touch with the justice system via our work delivering NOVA across the UK. This role is responsible for telling the inspiring and powerful stories of our clients and the wider military community that we support across the UK while securing high-profile, impactful coverage to raise awareness of our work and brand.

This role will be within the Marketing, Communications, and Fundraising directorate and report to the Marketing, Communications, and Fundraising Director.

It is a Part-time permanent role, working 3 days/21 hours per week, with a salary of £35,000 - £40,000 pro rata, depending on experience. The role is hybrid, mainly home-based, with travel to our head office in London twice a month and other limited travel when required.

Key Responsibilities

• The primary point of contact for all PR communications, you’ll help develop and execute forward-thinking PR plans and strategies for the organisation.
• You’ll be responsible for implementing and managing a comprehensive and proactive PR activity schedule for the Charity, crafting compelling content to entice journalists and the media to support our work, and responding reactively to requests the Charity receives.
• You will own the Charity’s case study management process and be responsible for ensuring easy access to our client stories for use across the organisation, partners, funders, media and the annual Impact Report.
• Support the Marketing, Communications and Fundraising Director to plan and deliver the strategic stakeholder engagement plan.
• Identifying, recruiting and stewarding relevant celebrities to support key FEC activities.
• You will champion best practices in PR and drive effective, integrated campaigns across the UK, ensuring a cohesive approach to both traditional and digital media.
• Dive into projects such as our 140th Anniversary, Month of the military Child and planning for the annual Armed Forces Day celebration.
• You’ll drive forward our work to raise awareness of the barriers facing the military community seeking employment or involvement in the justice system and help get these issues on the national agenda.
• You will stay current with industry trends and provide insights to the wider team as needed.
• Engaging audiences through strategic PR efforts to drive our mission to reach and support as many people as possible.
• You will enjoy working with different teams across the organisation to promote FEC campaigns focusing on employment, the barriers faced by all members of the military community, research and regional support.

General Responsibilities

• Participate in the charity’s appraisal scheme.
• Be familiar with all charity policies and own the Media Policy, working with staff to ensure compliance of the policy when required.
• Carry out other duties that are reasonably to be considered within the scope and purpose of the job and aptitudes of the job holder.

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PERSON SPECIFICATION

Essential competencies

• A seasoned communications professional with previous experience delivering high-profile and effective PR campaigns, across different channels to achieve the greatest impact.
• Previous experience of responding to reactive media enquiries on a variety of different subjects and ability to work to tight deadlines.
• Experience handling issues and crisis communications, as well as dealing with sensitive issues.
• Experience delivering an ambassador programme and working with celebrities and influencers.
• You will be flexible and adaptable, work well under pressure, and be able to manage multiple projects simultaneously.
• Experience interviewing people sensitively, managing their stories and delivering the required consent process whilst adhering to GDPR rules.
• Exceptional communication skills – both written and verbal.
• Strong stakeholder management skills, including proven ability to negotiate with senior internal and external stakeholders.
• Confident, self-motivated and proactive with the ability to use initiative and take responsibility for developing and implementing plans.
• Possess tact and diplomacy and can communicate at all levels within an organisation and with external agencies, partners and clients.
• Well-organised and collaborative with the ability to prioritise, manage a busy workload and multitask.

Desirable competences

• Experience of working for a charity.
• Educated to degree level or equivalent.
• A good working knowledge of the UK Armed Forces.
• Empathy with and a good understanding of ex-Forces personnel and the challenges they can face.

Forces Employment Charity is an equal opportunities employer and values having a diverse workforce. We actively encourage applications from all qualified candidates.

If you meet the criteria and are passionate about this role, we encourage you to apply. The closing date for the position is Midnight, 3 January 2024.

Please note that this job advert may close early if a suitable candidate is found. Interviews will be conducted on a rolling basis as applications are received.

Executive Assistant to the Director and Business Support

Are you seeking a new challenge using your executive assistance and business support skills, looking to step up in your career and wanting to make a difference as part of a small team in a fascinating and collaborative environment?  This role at Greenwich Hospital could be for you.

About Greenwich Hospital

A unique Crown body, Greenwich Hospital supports the Royal Navy community by awarding grants to support education, welfare and acute need.  As a leading funder working to support the Royal Navy community, our funding and partnerships deliver positive change for those who need it and empower people to thrive.

The role

This is an exciting time to join Greenwich Hospital as we work through a significant change agenda.   With responsibility for supporting the Director of Greenwich Hospital (DGH) and the Senior Leadership team, as well as providing other business support, this is a varied and rewarding role.  You’ll be working closely with other team members to ensure a positive, joined-up and dynamic working environment representing the office of the DGH externally with a wide variety of stakeholders within the Royal Navy, Ministry of Defence and the Naval charity sector.  This is a key role within the Greenwich Hospital team and an opportunity to significantly contribute to our work. 

• Full-time (35 hours per week)
• Circa £40,000 - £45,000 per annum, depending on experience
• Hybrid, including at least 3 day per week in London
• Very generous annual leave allowance

Further details including the job description and how to apply can be found on our website.

Greenwich Hospital aims to be an equal opportunities employer and welcomes applications from all sections of the community, including former members of the Armed Forces.

Deadline for applications is midnight on 1 January 2025.

Shortlisted candidates will be invited to interview in person in London on 7 January 2025

We reserve the right to close this vacancy early and bring forward the interview date, if we receive enough suitable applications to take forward to interview prior to the published closing date.

We are seeking a motivated and experienced Shop & Post Office Supervisor to oversee the daily operations of our retail shop and Post Office at the prestigious Royal Hospital Chelsea. This role offers the opportunity to work in a historic and vibrant environment, delivering exceptional customer service to Chelsea Pensioners, staff, and visitors.

About the Role

As the Shop & Post Office Supervisor, you will manage the shop and Post Office operations, ensuring they run smoothly and efficiently. Responsibilities include:

• Supervising volunteers, providing training, and fostering a collaborative team environment.
• Maintaining compliance with Post Office protocols and ensuring transactions are processed accurately.
• Ensuring the shop is well-stocked, and visually appealing.
• Supporting stock management, online sales, and setting up pop-up shops for events such as the Chelsea Flower Show.

You will play a pivotal role in delivering a seamless and engaging retail experience while upholding the high standards of the Royal Hospital Chelsea.

What are we looking for?

Essential requirements include at least 3 years of retail experience, supervisory expertise, and proficiency with IT systems such as EPOS, ticketing, and Microsoft Office. The ideal candidate will be highly organised, detail-oriented, and able to prioritise tasks and support team members effectively. Experience in the heritage or visitor attraction sector would be beneficial and familiarity with Post Office procedures and online shop platforms are desirable but not essential, as training will be provided.

About Us.

The ethos of the Royal Hospital is one that puts a premium on selflessness and companionship.  Our values of nurturing belonging, respect individuals, encourage pride and enjoy life underpin that ethos. We are united in a shared purpose, living and working together and ensuring everyone has a place in our diverse social and military community.

The Royal Hospital Chelsea is dedicated to equality, diversity, and inclusion, where all backgrounds and abilities can reach their full potential. We pride ourselves on attracting a wide range of talent, removing potential barriers, and promoting equal opportunities. We know, the more varied and inclusive our teams are, the better our organisation will be for our community. 

12-month fixed term contract with the possibility to extend depending on funding secured.

This position is open to women only as permitted under Schedule 9, Part 1 of the Equality Act 2010, due to the nature of the role and the needs of the survivors we support.

About Us

We are a small, dedicated local charity committed to supporting survivors of childhood sexual abuse. Our mission is to provide free and inclusive, counselling, support services and outreach to empower female survivors’ recovery from the trauma of childhood sexual abuse.

We are based in Leicester, and this role will require the post holder to be primarily office based. (There is some flexibility to work from home occasionally). The schedule for this role is flexible and can be agreed to fit with existing commitments.

Role Overview

As the Operations Manager, you will be at the heart of ensuring the smooth and efficient functioning of our charity's day-to-day operations. This role is integral to maintaining the flow of our work, enabling the team to deliver on our mission of supporting survivors of childhood sexual abuse.

In a small charity, flexibility is key—no two days are ever the same. You will find yourself involved in a diverse range of tasks, from streamlining processes and managing resources to coordinating team activities and tackling unforeseen challenges. This variety demands a proactive approach and a problem-solving mindset, as you will often need to think creatively to overcome obstacles and find effective solutions.

A key strategic aim for 2025 is to diversify our income, working closely with the CEO, you will develop and implement innovative alternative income generation programmes to help support the future of the organisation, therefore project management experience would be an advantage. This role is funded for 12 months by a grant with specific outcome targets, so you’ll need to be able to hit the ground running and learn quickly, but don’t worry you’ll be fully supported.

This role offers a unique opportunity to develop and refine a broad spectrum of skills in a supportive and purpose-driven environment.

If you are resourceful, adaptable, and passionate about making a difference, this role will allow you to thrive while contributing to an organisation with an important mission.

Key Responsibilities

• Oversee the day-to-day operations of the office.

• Support staff and volunteers, providing assistance where necessary.

• Work with the CEO to fundraise and develop new streams of income.

• Maintain up-to-date records and support governance processes.
• Support with maintenance and the management of health and safety of the building.

• Work closely with the CEO to implement strategic actions.
• Monitor progress towards operational objectives and report regularly to the CEO.
• Support partnership development with external stakeholders.

Person Specification

Desirable Skills and Experience

We believe that finding the right person is the most important thing for this role. If you don’t meet all the requirements but feel you have the skills, passion, and drive to make a difference, we strongly encourage you to apply.

• Experience in managing operations, ideally within a charity or small organisation.
• Strong organisational and time-management skills, with an ability to prioritise tasks effectively.
• Highly proficiency in using digital tools, such as project management software or databases.

• Experience working with or managing volunteers.
• Familiarity with trauma-informed practices.
• Experience in supporting fundraising or donor engagement activities.
• Basic finance and accounting skills.

Key Relationships

• Internal: CEO, staff, and volunteers.
• External: Funders, service providers, and partners (as needed).

What We Offer

• Flexible working arrangements.
• The opportunity to make a meaningful impact within a supportive and purpose-driven team.
• Ongoing professional development opportunities.

Canterbury Archaeological Trust Limited: Part-time Finance Manager

Hours of employment: 0.4FTE (15 hrs (2 days) per week) – days/hours of attendance by agreement

Closing date: 05 January 2025

Interviews: Tuesday 21 January 2025

Contract length: Permanent (with a 12-week review and 6-month probationary period)

Location: Mainly office-based post initially, based at the Trust’s Head Office in Canterbury. Hybrid working may be possible once established.

Salary scale: £35,000 – £44,000 FTE per annum depending on experience (£14,000 – £17,600 pro rata)

Summary

Canterbury Archaeological Trust is a registered charity that has been operating in the south-east of England for over 40 years. With a base in Canterbury, we employ over 50 staff and partner with a range of groups to offer archaeological, heritage and engagement services.

We are looking for a part-time Finance Manage who will play a key role in managing and overseeing the financial operations of the Trust. The role would suit a part-qualified accountant who has strong experience in a financial accounting role working at a strategic and operational level. Once established, we offer the potential for flexible, hybrid working arrangements.

The post-holder will focus on the management accounting side of the organisation, including the preparation of monthly management accounts and reconciliations, the preparation of budgets and budget forecasts, the monitoring of financial processes to ensure maximum efficiency and the provision of financial and related advice and support to staff and other bodies.

More detailed information

Canterbury Archaeological Trust is seeking to employ a part-time Finance Manager. The Trust currently has a Finance team which undertakes a range of finance duties, including payroll, HMRC and VAT submissions, creditor and debtor control and invoicing. The Finance Manager will focus on the management accounting side of the organisation, including the preparation of monthly management accounts and reconciliations, the preparation of budgets and budget forecasts, the monitoring of financial processes to ensure maximum efficiency and the provision of financial and related advice and support to staff and other bodies.

The Trust

Canterbury Archaeological Trust is a registered charity, established in 1976 to promote the advancement of public education in the subject of archaeology. The Trust has a turnover of c. £2 million per annum and employs around 50 staff. We undertake a range of field- and desk-based activities, and work in partnership with community groups, schools, higher educational establishments, commercial clients, employees, volunteers, the Friends of Canterbury Archaeological Trust (FCAT) and others to fulfil our charitable aim.

The role

The Finance Manager will focus on the management accounting side of the Trust, including monitoring the finances of the organisation in order to provide senior managers and Trustees with accurate and timely information relating to our activities. The role will involve the production of monthly management accounts for presentation to the Board and to other Board subcommittees. There will also be requirements for the production of budgets, cash flow forecasts etc, and the provision of information for the annual audit, as well as month-end reconciliations and reporting. The Finance Manager will undertake WIP management and project oversight, ensuring project and other information in the Trust’s finance and accounting software (Greentree) is current and accurate, and billing is timely. The postholder will work closely with the current Finance Team and will form part of the management team of the Trust, reporting to the Director and contributing to strategic planning. The work will involve the use of Greentree, training in which will be provided as necessary.

The principal roles of the post comprise:

· Oversight and management of the Trust’s finance systems, ensuring they remain fit for purpose, fulfil statutory and donor obligations and assist with efficiencies throughout the organisation

· Overall management of control procedures and forecasting requirements

· Production of accurate and accessible financial information for the Board, Board subcommittees and senior managers

· Assist in the production of monthly management accounts and reports, cash flow projections and project income, showing performance against budget.

· Production of budgets and budget forecasts. Investigating and interpreting variances against budgets/targets and helping to produce informative commentary

· Supporting the provision of financial reports and analysis as needed to support decision-making activities at the Trust

· Preparation of month end reconciliations and reporting

· Posting of accounting adjustments, journals and virements in line with agreed procedure and with a high level of accuracy

· Assisting with the preparation of audit material and liaison with the auditors to ensure completion to schedule

· WIP management and project monitoring, ensuring finance information is current and billing timely

· Regular cash flow, debtor and creditor monitoring

· Liaison with senior managers to set and review annual budgets

· Informing, educating, supporting and training the Finance team in the preparation of payroll, PAYE requirements, VAT returns etc.

· Informing, educating, supporting and training non-finance colleagues, both informally and formally

· Advising on statutory compliance, and ensuring compliance with charity accounting procedures and demands

· Attendance at Board and other meetings, some of which may be out of usual work hours

· Requirement for an ability to prioritise work schedules and work to deadlines

· Any other duties as may be reasonably required.

Essential Requirements

· Professionally part-qualified CCAB or equivalent

· Strong experience in a financial accounting role working in an organisation at a strategic and operational level

· A good understanding of current accounting policies and standards, including charity SORP and VAT regulations

· Experience in the preparation of financial and management accounts (including balance sheets and cash flow forecasts), and in the maintenance of effective finance systems

· Experience of setting, managing and reviewing budgets

· Experience of using IT accounting packages and MS Excel spreadsheets

· Ability to produce and implement a financial framework and supply forecasting information

· Highly organised, with the ability to balance conflicting priorities, meet challenging deadlines and work quickly and accurately under pressure

· Effective decision-making skills, with the confidence to delegate and empower colleagues with an open and consultative style of management

· Excellent and effective communication skills, including the ability to communicate technical information to non-specialists and the ability to produce clear and concise written materials

· Proficient in the use of MS Word to produce high quality finance reports, suitable for a range of audiences

· Ability to work as part of a team

· Commitment to deliver and promote equality, diversity and inclusivity in the day-to-day work of the role

· An open and approachable manner and a willingness to support, mentor and encourage other staff in financial matters.

Desirable Skills

· Experience of working in the charity or not-for-profit sector

· Understanding of charity accounting regulations and procedures

· Knowledge of company law

· Knowledge of project management

Attractive Benefits Package, including:

· 25 days FTE (10 days pro rata) annual leave plus statutory Bank Holidays;

· Membership of company Pension Scheme;

· Paid sick leave;

· Paid time and expenses to attend conferences and training courses.

Applicants must be a British citizen or hold a current work permit. Proof of eligibility will be required prior to any offer of employment; if you hold a Work Permit you should send a copy with your application or it will not be considered.

Deputy Shop Manager
Hull, East Yorkshire

Part time, 30 hours per week

We are committed to paying the Real Living Wage.

About Us

Yorkshire is one of the regions hardest hit by cancer. Together, we can change this.

Yorkshire Cancer Research is a charity dedicated to funding research so that you and those you love live longer healthier lives, free of cancer.

Thanks to supporters, the charity funds vital cancer research and pioneers innovative new services for people with cancer. These life-giving medical breakthroughs are helping more people survive cancer – in Yorkshire, and beyond.

As an inclusive employer, our aim is to ensure our workforce reflects the rich diversity of our region. We believe a diverse workforce is vital to us taking action to prevent, diagnose and treat cancer more effectively in Yorkshire. We offer equal opportunities regardless of race, religion or belief, age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, marriage and civil partnerships.

The Benefits

We offer all employees a wide range of benefits including an enhanced contributory pension scheme, 25 days annual leave plus Bank Holidays (increasing to 30 days after 5 years’ service), flexible working arrangements, private medical insurance, enhanced maternity leave, career progression, learning and development, wellbeing initiatives, offices within walking distance of Hornbeam Park train station, free onsite parking and a whole lot more.

We’ve got a strong set of values that inform everything we do and we’re looking for people who are aligned with these. As our Deputy Shop Manager, you will put people in Yorkshire at the heart of everything you do, unite with colleagues and other organisations in this cause, and dare to think big and bold to make positive solutions happen.

The Role

As our Deputy Shop Manager you will be responsible for setting up our brand-new shop in Hull, supporting the Shop Manager in implementing processes and ways of working.

You will manage the day-to-day operation of the shop in the absence of the Shop Manager, including managing a team of volunteers, ensuring accurate accounting and handling of assets, delivering high standards of customer service, and adhering to all charity policies and procedures. You will lead by example and ensure that volunteers, supporters, donors, and customers understand how their contributions are making a difference to the lives of people in Yorkshire and beyond.

Specifically, you will:

• Play an active part in running our shop in Hull, supporting the Shop Manager in implementing processes and ways of working.
• Provide cover for days off, holidays and sickness as required, with possible occasional travel to other shops to provide support if needed by the charity.
• Support the Shop Manager to maximise the income and profit of the shop through active stock management, replenishment, and rotation.
• Manage a team of well-trained volunteers in the absence of the Shop Manager and take every effort to create a happy retail environment.
• Support the Shop Manager to ensure accurate accounting and handling of assets (items donated and money received).
• Support the Shop Manager to ensure accurate record keeping of items donated and the amount paid for each item for Gift Aid tax reclaim purposes.
• Create a welcoming professional atmosphere and deliver high standards of customer service for all customers and supporters.

About You

To be considered for this role, you will need:

• To be ideally educated to GCSE level or equivalent but not essential.  
• To have experience of managing people/volunteers including recruitment and development.
• To be highly organised with good time management skills.
• To be able to prioritise workload and meet deadlines.
• To be able to use own initiative.
• To be resilient and adaptable to change.
• To have good planning, guiding and motivation skills to successfully achieved targeted income is desirable.
• To have the willingness and ability to occasionally travel across the Yorkshire region as needed for training sessions and team meetings.
• To have the willingness and ability to safely lone work.
• To have a willingness to complete our pre-employment checks (to be undertaken once the role is offered and accepted) which include:
•  A check on your employment history, by seeking two references
• A check on your eligibility to work in the UK as per the Immigration, Asylum and Nationality Act 2006
• To undertake a DBS check at the level relevant to your role.

Please note, this role is not eligible for a visa sponsorship.

Application

Before applying, please visit our Careers Page to view the full role profile and find out more about working for Yorkshire Cancer Research.

To apply please submit a CV and cover letter outlining your suitability for the role to Claire Wooldridge, Head of People, before 12 January 2025. Please read our privacy notice before applying.

Please note first interviews will be held w/c 20th January 2025 and second interviews will be taking place on 29th January 2025.

Yorkshire Cancer Research is a responsible and flexible employer.  We welcome any discussion for flexible working at the interview/offer stage where we will consider an individual’s circumstances against the needs of the charity.

We positively encourage applications from suitably qualified and eligible candidates from all backgrounds. If we can make any reasonable adjustments to support your application, please contact us via our website. 

Title: Project Driver Office Assistant

Salary: Local terms and conditions apply

Location: Acholi subregion, Uganda

Contract: 12 month Fixed Term Contract

Hours: Full time - 35 hours per week

About the role

Sightsavers Uganda office is recruiting for a Project Driver Office Assistant to provide logistical support to the LF (Lymphatic Filariasis) - Uganda Project and ensure that staff and visitors are transported to project sites and other locations when required, and that clerical duties are completed to support of the efficient running of the office.

Further duties required by the post holder include:

• Provide logistical support to the Acholi suregion PIU.
• Keep the project vehicle in clean condition, properly maintained and fuelled at the designated service stations.
• Ensure that vehicle logbooks are properly maintained and compile summaries on vehicle movements and fuel utilisation as per monthly vehicle reporting form.
• Ensure that all accidents and incidents are documented, and report shared with immediate supervisors and the Country Director and relevant government authority.
• Develop and maintain a regular schedule for vehicles' servicing and insurance.
• Undertake courier or dispatch tasks and duties including running errands such as payment of bills, mail collection, delivery & distribution of letters.
• Receive and direct Uganda Country Office (UCO) visitors in absence of the Project Officer, providing information where needed.
• Respond to general requests to Project Implementation Unit (PIU).
• Provide administrative support in filing, photocopying, and binding documents.
• Logistical support during field visits - play lead role, take photographs.
• Ensure the maintenance of vehicles is held to the highest standards.

As the successful candidate you will have a UCE certificate or its equivalent, possess previous working experience as a Driver, have a background in an administrative role, and hold a clean and valid driver's license.

Further requirements for this role include:

Essential

• Valid Driving licence class A and E

• Mechanical skills

• Certificate of good conduct

• Minimum 3 years accident-free driving record with reputable private firm or NGO

• Ability to work at weekends if and when required and agreed

Desirable

• Working experience in a reputable private firm or NGO

• Basic office produces experience

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the for full details.

Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit.

To apply for this exciting new opportunity, please submit your CV via our recruitment portal and answer all application questions. We are particularly interested in learning of your motivations for applying.

We anticipate that interviews will take place during the week of 20 January 2025 and the evaluation process will include a driving test and an oral interview, to be held in our Kampala office.

Closing date: 5 January 2025

Interim Partnership Development Manager

Background

BCP is in need of additional operational leadership on an interim basis, for a minimum of three months, with the possibility of extension.

Role

To support the strategic development and operations of BCP

Timings

Immediate start desirable, with a minimum three month contract, possibility of extension to six.

Reporting to

Lead Partner (Bude-Stratton Town Council) and Interim Chair 

Responsibilities 

• Support the board with work on its governance and future directions: related project work and organisational development initiatives

• Board secretariat (monthly evening meetings and associated tasks)

• Lead the staff team, including mentoring individuals and strengthening ways of working across the project strands and with the partnership board 

• Review and improve document management systems 

• Other work as required by the Interim Chair and Lead Partner (BSTC)

Skills and experience required

• Project management

• Working with a non-executive board and / or board level experience

• Working for or with a similar / relevant organisation to BCP

• Commitment to our values

• Understanding and experience of reputation management and stakeholder engagement

• Staff management and mentoring 

Terms

The role would be the equivalent of two/three days a week, hybrid, with flexibility around actual days worked and the balance between office/remote working. A minimum of the equivalent of one day per week in Bude for face-to-face meetings is anticipated. Remuneration commensurate with skills and experience, proportionate to a publicly funded (Lottery) not-for-profit organisation. 

We're looking for a Product Marketing Manager to take a lead role in managing product marketing and communications for users of Oak National Academy.

You would be part of an innovative organisation working to support teachers and improve pupils’ access to quality education.

We do things differently at Oak and are always looking to improve our ways of working and challenge the status quo. Why not join us and be part of an innovative organisation working to support teachers and improve pupils’ access to quality education?

We provide free access to thousands of adaptable lesson resources and share inspiration, expertise and best-practice advice on curriculum design.

PLEASE NOTE THAT WE RESERVE THE RIGHT TO CLOSE THIS ROLE EARLY

We’re looking for an experienced product marketing professional to:

• • Manage the planning, delivery and evaluation of marketing and School Support campaigns and communications that drive the growth of users on Oak. 

  • Build and manage important partnerships to improve how we attract, support and retain teachers on Oak’s products.

  • Develop tailored marketing content and in-product developments to engage and build advocacy amongst teachers and school leaders.

  • As a member of the Oak Team, contribute to the planning and culture of the organisation.

  • Work in cross-functional and product oriented squads with colleagues from across the organisation, as required.

  • Deputise for the Lead Product Marketing Manager and Support and take on other general responsibilities as required.

You will need:

• 5+ years experience in product marketing.
• Proven success in collecting, analysing and using qualitative and quantitative data to inform continuous improvement.
• Extensive knowledge of supporting a product’s users and driving growth.
• Proven success in managing stakeholders and working collaboratively with others.

We’re actively looking for candidates from diverse backgrounds to work with us to shape Oak’s future. Apply for this role through Applied, a hiring platform we use that’s designed to remove bias from the recruitment process and create a fair experience for everyone.

We offer flexible working where you can base yourself at home or in a co-working office of your choice; whichever works best for you. We work a 36-hour a week and most colleagues finish early on a Friday or take every other Friday back to ensure they keep a healthy work-life balance. We believe in continually getting better as an organisation and as individuals and so there are plenty of opportunities for growth and a generous Learning and Development policy. Our team is supported with generous maternity, paternity and adoption leave so that their families get a fantastic start.

We're looking for a Community Fundraising Manager - it's a great opportunity to develop a plan and deliver a diverse portfolio of fundraising activities to engage people with our work and contribute to our income.

You will manage a team to help develop innovative fundraising products, grow our supporter base and provide exceptional supporter stewardship.

Income generation  

• Responsible for supporting the development of a 3-year community fundraising income strategy to grow income from a modest base of £125k per year to circa £275k per year.
• Implement the operational plan for community fundraising income. 
• Plan, develop and deliver new community fundraising products, campaigns and events that will resonate with stakeholders including members, donors and volunteers to fundraise. 
• Work collaboratively with Comms, Marketing & Digital teams to develop and drive forward promotion of community fundraising to reach existing and new audiences, including developing content for social channels, e-comms, webpages and fundraising packs.
• Establish a network of community fundraisers, building relationships with community fundraising ‘champions’, and providing excellent supporter care and timely communication. 
• Evaluate community fundraising projects regularly and make changes when necessary. 

Leadership, management and collaboration 

• Lead the community fundraising programme in line with Marine Conservation Society values and organisational culture.
• Contribute to fundraising cross-team planning and strategy development. 
• Line management of 2 part-time Community Fundraising support roles with responsibility for operational delivery of their fundraising plans and performance management including, 1-2-1 meetings, appraisals, day-day performance management against KPI’s, motivation and objective setting. 
• Build collaborative relationships with peers across the charity. 

Governance & reporting 

• Manage the overall budget for community fundraising, including monitoring of income and expenditure against budget. 
• Setting, measuring, and reporting against agreed KPIs  
• Ensure the Community Fundraising team are accurately recording the receipt of donations and gifts received from supporters. 
• Ensure accurate financial and CRM supporter records are maintained and accessible. 
• Ensure all relationships comply with relevant charity law, GDPR requirements and the charity’s Ethical Fundraising Policy.
• Work with our Data Manager, Head of Marketing, and the Fundraising team to ensure the CRM database holds key, relevant profile information on supporters.
• Attend department and organisational meetings reporting on team related matters as required and cascading organisational priorities as appropriate.

Knowledge and experience (what you’ll know)

Essential

• A track record in community fundraising or similar, with the ability to demonstrate success in meeting financial targets and income growth. 
• Can demonstrate your experience of supporting the development of 3-5 year strategic plans 
• Experience of developing and leading on annual operating plans in line with strategic goals.  
• Can show your line management experience, including knowledge of successfully developing and motivating a team. 
• Can successfully set and manage multi-year budgets. 
• Good knowledge of and experience of working with CRM databases including the collection and storage of data in line with GDPR. 
• Sound knowledge of current fundraising trends and knowledge of fundraising policies, procedures and legalities. 

Desirable

• Experience of establishing and growing new community fundraising products. 
• Project management experience, able to plan and deliver within set timescales.

Skills & abilities (how you’ll do it)

Essential

• Able to take responsibility for delivering against objectives and monitor and evaluate operational and financial plans. 
• Excellent interpersonal skills including relationship building, influencing and negotiating with a wide diverse audience  
• Able to work as a leader and motivate others.
• Excellent written and verbal communication skills, including attention to detail.  
• Strong planning skills and the ability to manage a varied and busy workload while meeting tight deadlines. 
• Self-motivated and able to demonstrate creativity, initiative and work proactively 
• Ability and confidence to represent the organisation with potential and existing donors. 

Desirable

• Strong IT skills, including MS 365 tools (Teams, SharePoint, One Drive etc.) Word, PowerPoint, Excel etc.  

Personal Qualities (what you’ll bring)

A personal style in line with our values and our commitment to equity, diversity and inclusion: 

We are brave                                        We have integrity  

We are a community                          We are credible  

We are positive                                     We are solutions focused  

•  An innovative and creative thinker who is quick to generate solutions and ideas.  
• Comfortable with change, with a flexible and adaptable approach to work, with good prioritization skills. 
• Approaches problems with a creative and enabling mindset to seek solutions. 
• Responds positively to challenges – managing your personal responses when things get busy
• Comfortable and capable when working independently and on own initiative.  
• Motivated and focused in both the home working and busier working environments.  
• A good team player who builds open and supportive relationships. 
• A positive, optimistic, and ambitious vision for the future of Community Fundraising. 
• Collaborative and team-oriented approach, with the ability to work effectively with colleagues across different functions and levels.  
• Proactive and results-driven mindset, with a focus on achieving measurable outcomes. 

Purpose of the role

The Operations Lead is a key role ensuring the church and office run smoothly and efficiently. By handling a variety of administrative responsibilities, managing the upkeep of facilities and overseeing event planning, this role is crucial in helping the church achieve its mission and effectively serve its congregation. The Operations Lead contributions are vital for fostering a well-structured and productive environment in which the church and office team can flourish.

KEY TASKS AND RESPONSIBILITES

OPERATIONS

• Lead the events, facilities and verger teams overseeing the operational aspects of our main events in particular ensuring resourcing on a Sunday and Mid-week (eg Arise, Alpha, Behold) across various teams.
• Oversee one-off events such as Vision Dinners and Church Offsite Days ensuring such events align with the church’s mission and values and meet the needs of the congregation.  Agreeing the plan and budget with the SLT and Head of Finance, IT and Admin.
• Ensure our buildings are well maintained, clean and tidy and secure at all times (including being on call for out of hours emergencies)
• Supervise external contractors where work is required
• Lead on Health and Safety
• Ensuring Safeguarding procedures are followed
• Oversee the purchase all consumables needed in our operations ensuring adequate (but not excessive) stocks are held and best price is obtained
• Execute the buildings improvement plan in consultation with the Facilities Manager, Head of Finance, IT and Admin and Rector
• Managing key relationship with our neighbours

LINE MANAGEMENT

• Line management as required including goal setting, performance management, support with planning and execution of tasks, identification of learning and development opportunities and accountability for report’s outcomes and outputs.

GENERAL

• Undertaking any other general duties as required, where they are in line with the duties of the post

QUALITIES

• Proven people manager able to set vision and lead a team defusing difficult situations where necessary.
• Experience of fast-moving environments
• Proven ability to deliver customer service under pressure (note in our context customers are ministry facing staff and the congregation)
• Strong organisational and time-management skills
• Excellent written communication skills
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong interpersonal skills and the ability to work well with a diverse group of people.
•  A proactive and flexible approach to work.

PERSONAL ATTRIBUTES

•  A commitment to the mission and values of St Aldates.
• A positive and supportive attitude.
• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.