Hr Operations Manager Jobs

About Future Frontiers
In the UK, family income is the strongest predictor of how well a young person will do at school and
the future opportunities they will have. Future Frontiers exists to change this. Our vision is of a
society where equal access to education and career opportunities enables potential to overcome
poverty.
We support young people from disadvantaged backgrounds to realise their potential and work towards
secure and fulfilling employment. In partnership with schools, businesses and supporters, we deliver
an evidence-based programme of career coaching, opportunities and guidance for young people from
lower income households. This year, we are working with more than 3,000 young people in schools
across Greater London. You can find out more about our programme and impact so far in the Annual
Impact Report on our website.

The opportunity
This is an exciting opportunity to lead on finance, HR, IT, Data and operations for an ambitious social
mobility charity with an income of £1.5m and a team of 25 people committed to achieving lasting
impact for young people.
As a member of the charity’s four-person Senior Leadership Team, you will report to the CEO and be
responsible for implementing the charity strategy (with accountability for Operations projects),
financial reporting to the Board of Trustees, and championing organisational collaboration, values and
EDI.
As Director of the Operations Department, you will take on a small team - managing an Operations
Officer - to deliver and proactively develop the policies, processes and systems to equip our team to
thrive, and to build the charity’s reputation as a reliable, impactful partner.
This is a great time to join as we refresh the charity’s strategy and operating model, and innovate our
provision to increase our reach and impact.

About the Operations department
You will lead the Operations department, with responsibility for all finance, HR, recruitment, IT, legal
and operations. The team is currently comprised of:
● An Operations Officer who manages our bookkeeping and day to day finance, staff safeguarding,
staff tech, our office, recruitment, inductions and general operations.
You will also liaise with external parties who offer expert support across HR, IT and accountancy as
required.

Your responsibilities
You will be a senior leader at the organisation, proactively supporting your colleagues and
empowering them to be their best. You will be responsible for several areas of the charity.

Leadership and Strategy
● Deliver our Operations KPIs as part of our strategy; as well as being jointly responsible for
the successful implementation of the full strategy.
● Lead and shape the Operations department, making sure it’s fit for purpose and maximising
resources.
● Work collaboratively with other departments to maximise the success of the charity.
● Champion our values and proactively work to embed them into our culture.
● Oversee the EDI working group and proactively champion EDI across the charity.
● Work closely with the CEO, Chair of Trustees and Chair of Finance Committee to ensure sound
charity governance and risk management.

Finance
● Set and manage our annual budgets (circa £1.5m), supporting heads of departments in
the process
● Report monthly and quarterly on our finances, tracking our income, expenditure and
reserves, and liaising with the board of trustees.
● Oversee our bookkeeping and payroll; input journals as needed and closely monitor
cashflow.
● Manage the end of year accounts and audit process, liaising with the external auditors.
● Lead on organisation, reporting and presenting at Trustee Finance Committee and
relevant agenda items for Trustee Board meetings

Operations, IT and Data
● Manage our office space and future office needs;
● Manage the technology and data strategy, keeping staff tech secure and up to date, and
acting as key liaison with third parties
● Be responsible for upholding our data privacy obligations. Work in partnership with
senior data roles internally to manage GDPR obligations, data security and use of data
for internal and external reporting
● Ensure we meet all statutory and legal requirements with HMRC, CC, ICO etc.

● Oversee the efficient usage of our database, systems and key platforms (including Salesforce,
Xero, website) ensuring we are collecting and analysing relevant data in line with our goals to
grow income and impact, ensuring proportionate resourcing and training
● Leadership of ad hoc Operations and intra-departmental projects as required

People Management

● Oversee the recruitment of new staff, coordinating the process and supporting heads of
departments.
● Oversee the staff journey including inductions, staff surveys, annual reviews, and exits.
● Oversee annual staff development and training needs, including managing our twice yearly
offsites and regular full team days.
● Oversee and support the wellbeing of our team; both directly and through the Wellbeing
working group.
● Maintain our policies and staff handbook, researching and writing/updating policies as
required.
● Support managers with HR queries and issues, liaising with external third party experts as
required.

About you
It’s likely that the successful candidate could come from a range of backgrounds, however you should
be comfortable with challenges presented by the areas below. You might have experience in some
areas and are looking to grow in others.

Your experience
● Managing finances (essential): You have been responsible for budgets, reporting against
budgets and forecasting; you are comfortable with managing the cashflow and accounts of a
small organisation / charity. Knowledge of charity SORP would be helpful.Proficient in Excel
and finance systems (eg Xero) and comfortable with database management.
● Improving processes: You have improved processes, making them more effective and robust,
researched and adopted technology and persuaded / trained people to adopt a new approach.
● Supporting people: You have developed people-related initiatives to improve the working
environment and know what it takes to empower people to be their best.
Your skills and competencies
● Leadership skills: You can inspire and guide people around you to operate effectively and in a
way that champions the needs of the charity and our young people. You are confident
managing a team.
● Problem-Solving: You can identify potential challenges or areas for improvement and act
confidently to resolve them, even if that means independently learning something new.
● Highly organised and process-driven: You can manage multiple projects and workstreams
effectively and independently, working with others to reach a goal.
● Building relationships: You can build effective, trusting relationships with your team,
colleagues, and external stakeholders, and can communicate effectively with people at all
levels.
● Flexible and supportive: You can demonstrate your ability to work in a small, fast-paced,
evolving team, maintaining the happiness of people through change.

Benefits
● 27 days annual leave (inclusive of 3 day Christmas closure) + bank holidays, increasing with
service
● Employee Assistance Programme, including free counselling
● Flexible working with early 4pm finish on Fridays
● Additional parental leave pay and additional childcare leave for child’s first 2
years

Equal Opportunities, Diversity and Inclusion
Here at Future Frontiers we are dedicated to the practice of equal opportunities. The principles of it
underpin our mission and we treat all employees, volunteers, clients and students as individuals. We
believe in having an open and inclusive culture that champions diversity in all its forms, including
disability, culture, race, gender, sexual orientation, age, life experiences, socio-economic background,
and religion.
We encourage everyone to apply for our roles. We are particularly interested to hear from candidates
who have lived experiences relatable to our young people. 

How to apply
To apply, please fill our our application form by answering these questions and attaching your CV.
1. Tell us why you want to work at Future Frontiers and in this role. What is it about us and
the job that excites you? (Max. 1,000 characters)
2. We are looking for someone with experience in finance, processes and people, as given
above in the ‘about you’ section of this JD. Please tell us about your relevant
experience in these three areas. (Max. 1,500 characters)
3. Tell us about a time when you have implemented a significant change to a product,
process or internal way of working; what change did you make and why; how did you
influence others to adopt or support the change; what was the result? (Max. 1,500
characters)

● Deadline:13 March 2025, 9am. Applications will be assessed on an ongoing basis, so we
encourage applicants to apply ahead of the deadline where possible in order to maximise notice
for interviews.
● Initial interviews will be held virtually on Monday 17th and Tuesday 18th March
● Final, in-person interviews are expected to be held at our office on Tuesday 25th March 2025

The successful candidate will be required to undergo safer recruitment checks including a DBS check
and reference checks.

Are you an experienced HR Advisor with a passion for recruitment? Could you use your skills in our small and supportive HR team in the Diocese of Worcester?

This is no ordinary HR role! You will be a key player within our transformation programme; we aim to be a numerically larger Church in 2030. Strategic plans and targeted funding mean our parishes are recruiting and employing new people. Your mission will be to keep their progress on track and provide excellent advice and support. You will join an established HR team, work alongside our transformation team and benefit from excellent resources to support your work. Day to day you will:

• visit and advise parishes across Worcestershire and Dudley as they embark on or continue their recruitment journey
• provide practical advice, accessible for settings that often have not had experience of recruitment or employing people; demystifying the essentials will be very important
• walk with our parishes as they continue managing employment lifecycles, holding HR casework and employee relations matters

If you enjoy a fast-paced role where you have a high level of autonomy, then this role will be for you. The job will suit a natural networker who enjoys problem solving and delivering practical solutions. Our ideal candidate will:

• be able to apply their advice within the context of the working structures of the Church of England
• be prepared to travel widely across our diocese; it is a hands-on role
• have previous HR advisory experience and an HR qualification

The Diocese of Worcester is a great place to work with excellent holiday allowances and a very good pension. We want to give those who work for us the flexibility to balance their work and home lives well.

Fixed-term contract to April 2026 (maternity cover)

Hybrid working, with one day per week at our London office

This is an exciting time for the WI, as we are planning the next stages of our strategy and building on our strategic vision to be bold and inspiring, growing and relevant, flexible and inclusive. We  are proud to say that we continue to be the largest and most influential UK-based women’s organisation, with over 180,000 members. Our campaigns push for change on the issues that matter to women and their communities, and we have been a powerful voice throughout our 108 year history on issues from equal pay for women to protecting the environment from pollution. Today we continue to support and empower women to campaign to tackle climate change, to raise awareness of mental health, ADHD and Autism and to end violence against women. The WI has a track record of achieving real change on a huge range of issues, and this record of action shows that we are as relevant today as we were in 1915 when we began.

As a staff team, our strength is in trusting and engaging each other. We champion flexibility and inclusion, having implemented a bold hybrid model that supports a good work life balance and wellbeing, whilst at the same time allows the charity to flourish and do our best for our members.

About the Lead HR Officer role

In this generalist role, you will focus on the recruitment and retention of talented staff by helping to foster a positive, inclusive and empowering working environment that shapes our organisational culture. You will play an integral  part in shaping policies, championing best practice, managing employee relations and leading mental health and wellbeing initiatives.

As Lead HR Officer you will have both a strategic and operational focus, from incorporating EDI into our practices to providing specialist support and expertise in areas such as recruitment, performance management and employee relations. This role is also responsible for the line management of the HR Coordinator, and you will at times deputise for the Director of People and Culture at HR Group and Board of Trustee meetings.

About you

Qualified to CIPD level 5 and experienced in busy HR environments,  you should be adept at providing advice and support, skilled in reviewing and developing policy, and familiar with leading wellbeing activities and other HR projects to successful conclusions.

Exposure to HR systems and databases such as NaturalHR and external resources including HR-inform would be beneficial, as would knowledge of payroll management, experience of standing in for more senior managers and a Mental Health First aid qualification. You should be passionate about the WI’s  mission to transform women’s lives as well as a true ambassador for diversity, with outstanding problem-solving  skills and a confident yet sensitive approach to delivering change.

How to apply

For further information about this role, please download the recruitment pack which includes the job description and person specification.

To apply, please submit your current CV with a covering letter clearly explaining why you would be suitable for the role.

Closing date: 2 March 2025

First and second-round interviews: w/c 10 March 2025

No other media or agencies, please.

The WI is proud to be an equal opportunities employer and values diversity. Reg. Charity No. 803793.

We are seeking an experienced Head of Operations and Finance to oversee our systems and procedures and ensure good operating practice and overall organisational health.The Head of Operations and Finance role would suit someone with a background in operations, finance, HR, governance and processes. 

Our organisation and purpose

New Local is a think tank and network working to transform public services and unlock community power.

We publish research, lead peer learning within our network of 50-plus local authorities, influence government and work directly with public sector organisations. We support local practice and make connections with national policy, catalysing innovation and new ways of working in the context of rising demand, constrained funding and declining trust.

At the heart of our work is ‘community power’ - the principle that communities themselves have strong insights into their own circumstances and should be able to participate in shaping the places they live in and the services they use.  We believe that active, empowered communities should be at the heart of a wider shift towards place-based public services and a system focused on prevention, which can lead to better outcomes and a more sustainable system for all.  

The role

We are seeking a Head of Operations and Finance, which is an essential role to ensure we have the organisational foundations in place to support our wide-ranging activity and projects. This is an exciting opportunity to work at the heart of a dynamic organisation with big ambitions and to support our team to thrive.

The Head of Operations and Finance role will oversee our systems and procedures to ensure good operating practice and overall organisational health. The postholder will report to the Chief Executive.

Your job will include: 

• Operational management: ensuring effective systems, administration and procedures are in place to enable the smooth day-to-day running of the organisation.
• Financial management: implementing robust financial systems and playing a key role in managing budgets, forecasting and reporting.
• HR, organisational policies and recruitment: consulting with external professionals to ensure comprehensive processes are in place and compliant to support our activities.
• Governance management: working closely with the Chair and CEO to ensure good board practice.
• Strategic leadership: actively contributing to shaping the strategic direction of the organisation.
• Business development: working collaboratively with and supporting the team to further our commercial practice. 
• And more... As part of a small, friendly and informal organisation you'll have the opportunity to participate in other activities and support the wider development and delivery of New Local’s vision and strategy.

Location:  New Local operates a highly flexible approach to work location and welcomes applications from across the UK.

Our ideal candidate will be: 

• A warm connector, someone who is able to build strong, supportive relationships with individuals and teams inside and outside the organisation.
• An excellent communicator, who can bring people together around a topic – verbally and in writing about the work they are delivering, and the tasks they are undertaking.
• A keen planner, whose strategic understanding, project management skills and attention-to-detail are able to keep projects timely and impactful.
• Entrepreneurial, someone who likes new opportunities and is comfortable supporting business development.
• Someone who is able to prioritise, who is comfortable working across a variety of projects and to different deadlines.
• Driven by achieving positive change, both in terms of improving our own work and achieving New Local’s broader societal goals.
• A collaborative and supportive colleague, able to work in a highly creative environment that encourages excellence from all members of the team.

The organisation

New Local currently has a team of 15 staff. New Local operates a ‘work anywhere’ policy but provides office space in London for those who require it.

We make every effort to live up to our four core values of being purposeful (i.e. focused on community power), adventurous, supportive towards colleagues and partners, and delivering excellence.

We offer a variety of benefits listed in the job description and a minimum of 27 days’ holiday a year and ten days holiday over Christmas/New Year.

For further details of the role and benefits on offer, please refer to the attachments.  Full information about the role including the Head of Operations & Finance Job Description and Person Specification can also be found on the jobs page of the New Local website.

#operations_management #financial_management #governance #HR #finance&operations #operations&finance

The British Heart Foundation (BHF) is on the lookout for a dynamic Head of People Operations. This exciting role offers a chance to make a substantial impact across the organisation and its valued employees.

About the role

As the Head of People Operations, you'll be at the helm of daily HR advice, employee relations, people operations, policy development, and processes to ensure a seamless employee experience.

Your collaboration with other HR teams like Payroll, Benefits, Recruitment, and People Technology will create a unified and user-friendly experience for all employees.

Key responsibilities include:

• Leading a talented, high performing team
• Setting the People Operations strategy, ensuring it is aligned with the overall BHF and People strategy, and ensure it follows best practices and legal compliance.
• Being accountable for the thoughtful delivery of the HR service delivery model, ensuring escalation and resolution within the agreed service level agreements.
• Driving change initiatives and programmes to support employees and managers across the employee lifecycle.
• Enhancing the employee experience with strategic decisions rooted in best practices and data analysis.

About you

We're seeking a visionary leader with extensive HR experience to join the People & OD directorate in this pivotal role. You'll have knowledge and experience of employment and contract law.

To thrive in this role, candidates should bring:

• An in-depth knowledge of employment law and case management expertise.
• Mastery in employee relations, people operations, and policy experience both strategically and tactically.
• Proven experience managing complex employee relations cases, including those escalating to employment tribunals.
• Exceptional communication skills, demonstrating the ability to articulate complex information clearly and effectively.
• Robust resilience and a positive attitude to navigate challenging situations.
• Proficiency in mentoring, coaching, and developing multiple teams to reach their full potential.

Working arrangements

This is a blended role, where your work will be dual located between your home and our London office.

At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average. The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause.

About us

We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day.

Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

Interview process

The interview process will take place after the role has closed. Further details will be shared with successful candidates. 

We are seeking a dedicated and experienced Interim HR Operations Manager to join a non-profit organisation based in South London. In this role you will lead on the delivery of all HR Operational activities including administration of end-to-end payroll, compensation, benefits, reward, HRIS (iTrent) and reporting to ensure the smooth operation of HR processes.

As our HR Operations Manager you will be responsible for the annual benefit renewals and day to day supplier management of the benefit providers and administration of reward and recognition, whilst managing the flexible benefit programme, the annual cyclical benefit enrolment and maintaining supplier relationships and contracts. You will be our lead on negotiations on benefits, both resolving escalated benefit-related queries, and working with the flexible benefits provider to address monthly operational matters. Your role will have oversight of completing new starter administration for the Company Pension Schemes (DB and DC) and pension arrangements and you will lead key annual reward events, such as the annual salary and bonus review, annual refresh of benefits platform, total reward statements, and Pension and Tax Events.

This role also has responsibility for management of the data on the HRIS (iTrent), maintaining accurate employee records and data, annual audits are complied with and supporting the HR Systems Specialist with payroll and ad-hoc reporting. You will be accountable for ensuring the end-to-end payroll process is efficient and effective, meeting all payroll deadlines. You will oversee the team in performing all payroll year-end activity requirements and be responsible for the final reviews of data, compiling the final set of reports for Head of HR authorisation.

Collaboration with the HR Systems Specialist is essential to ensure the effectiveness and efficiency of the HRIS and management of data, maintaining accurate employee records. You will also assist the Head of HR and Head of Data on HRIS improvement projects, identifying opportunities to enhance service delivery through process enhancements and leveraging HR technology.

Human Resources Manager, part-time, 21 hours per week, £35,000 - £40,000 per annum (pro-rata)

Hybrid (with at least one day per week working in the IPSEA office in Takeley, Essex)

Are you an experienced human resources professional looking to shape and lead a crucial function within a growing charity? We are seeking a Human Resources Manager to establish and oversee our HR operations. This is a unique opportunity to make a lasting impact by developing a comprehensive HR function, playing a key role in supporting our mission to improve the lives of children and young people with special educational needs and disabilities (SEND). 

IPSEA is a national charity that works to ensure that children and young people with SEND receive the educational support they are legally entitled to. Since we were formed in 1983, we have helped to improve the education experience of thousands of children and young people with all kinds of SEND. We do this by providing free and independent legal advice and casework support, undertaking policy work and delivering training on the SEND law framework.  

This newly created role offers an exciting opportunity to establish and centralise our HR function. Reporting to the Chief Executive, the Human Resources Manager will oversee all aspects of human resources, support the finance function with payroll and pensions, and lead on data protection and health and safety compliance. You will work collaboratively across the organisation, providing expert advice and guidance while ensuring our HR practices align with IPSEA’s strategic goals. 

Key responsibilities 

As Human Resources Manager, you will: 

• Develop and lead on all IPSEA’s HR functions, including recruitment, onboarding and training of staff, volunteers and trustees.
• Develop, review and update HR policies and procedures, including pay scales and remuneration strategies.
• Provide support and guidance to managers and staff on HR procedures and policies.
• Oversee the effective use of our HR systems, and ensure accurate record-keeping and compliance.
• Line manage and support our Office Administrator, ensuring effective administrative processes.
• Manage and oversee data protection compliance and ensure adherence to health and safety regulations.
• Promote staff well-being, including mental health awareness and resources. 

This role offers the opportunity to make a real difference as part of a small, friendly, and dedicated team. If you are passionate about helping children and young people with SEND and have the skills and experience needed, we would love to hear from you.

Next steps

Visit our website to download a recruitment pack and application form.

Please note that we do not accept CVs as applications.

Deadline for applications: 5pm on Thursday 13 March

Interviews: Tuesday 25 March (in Takeley)

Second interviews: week commencing 31 March

Oversee Vista’s financial health, operational efficiency, and HR management, ensuring we meet our ambitious goals.

Key Responsibilities:

· Strategic Leadership: Implement strategic plans and budgets, support the CEO and Board, drive cost-effectiveness, and lead team development.

· Financial Management: Develop and manage budgets, ensure compliance, provide financial guidance, and oversee audits.

· HR Management: Lead HR strategy, ensure legal compliance, manage performance, and foster a positive culture.

· Operations Management: Ensure efficient operations, manage IT systems, develop policies, and lead risk management.

Person Specification:

Education:

· Degree in finance, accounting, business, or related field.

· Qualified Accountant (ACA, CPA, ACCA, CIMA) or qualified by experience (AAT).

Experience:

· 3+ years in charity finance, operations, and HR.

· Experience in co-developing budgets, financial planning, and reporting for sound decision making.

· Experience with audits and compliance (charity commission)

· Strategic HR experience – able to drive a high performance, high support culture

Skills:

· Excellent communication skills – able to translate complex information to lay audience’s

· Collaborative, supportive and able to effectively manage competing priorities

Why Join Us?

· Flexible Working: Hybrid options for work-life balance.

· Professional Growth: Training and career development opportunities.

· Health & Wellbeing: Access to an EAP programme

· Pension Scheme: Competitive contributions.

· Generous Leave: Annual leave plus public holidays.

· Supportive Culture: Collaborative and inclusive environment driven by the needs of people affected by sight loss.

Passionate about making a difference? Apply now to join our team.

· Deadline for applications 9am Monday 24th February 

· Please include a CV and covering note including your reasons for applying.

· First interviews will be held online w/c 3rd March 2025.

An exciting new opportunity has arisen for a HR Manager to join our central Trust team to support its centralisation and future growth. This is a versatile and varied role, and you will be a key member of the HR Team, working to ensure an exceptional HR service is provided to all of our schools.

Main purpose

The HR Manager will be responsible for managing the Trust’s recruitment and onboarding process, providing best practice HR advice whilst ensuring compliance with employment legislation and safeguarding requirements. The HR Manager will manage two HR Administrators and will support the HR Director in implementing people strategies to drive continuous improvements within the Trust’s HR Operations.

Duties and responsibilities

HR Management

• Manage the employee life cycle from advertisement through to exit with support from HR Administrators

• Manage the HR service desk by providing HR advice on all aspects of HR practice, ensuring the Trust and its schools adhere to best practice and operate within the law

• In conjunction with the HR Director, monitor, review and update the Trust’s HR policies and procedures including HR documents, forms and the staff handbook

• Oversee the school’s HR information system, currently SIMS and EPM including managing user access, providing training and generating reports

• Support the HR Director where required on implementing organisational change, such as restructuring, redundancy and TUPE

• Daily line management of two HR Administrators, including making recommendations for their professional development and ensuring HR Administration compliance

• Prepare HR Metrics and reports as required

Recruitment and Induction

• Manage the recruitment process from advertisement of vacancies through to exit

• Develop job descriptions, person specifications, job advertisements and candidate information packs, liaising with the HR Director and hiring managers where appropriate

• Working with HR Administrators to ensure SCR and Safer Recruitment procedures are followed to ensure compliance for HR Director sign off

• Preparing material for interviews, including collating interview questions and developing tasks

• Undertake and monitor risk assessments as appropriate

• Manage the new staff induction process and develop frameworks to enhance experience

• Manage the probationary review process by supporting line managers with monitoring new staff members performance.

• Monitor Staff Training records and provide line managers with information where there are gaps in Smartlog training

Safeguarding and SCR Management 

• Ensure that the SCR for each school is comprehensive and complete and that all changes on the register are properly managed and controlled

• In conjunction with the HR Director, ensure compliance with safeguarding policies, the safer recruitment policy and Ofsted inspection through a robust SCR review system

• Monitor and review the Trust’s DBS checking process, ensuring compliance with requirements and efficiency is achieved

• Oversee the HR records in accordance with the Trust’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

HR Advisory, Performance Management and Employee Relations

• Manage employee relations queries via an HR helpdesk, by providing HR advice on matters such as performance, grievances, disciplinaries and absence management and escalate to HR Director where appropriate

• Have a clear understanding of the Trust HR policies and procedures to provide advice

• In conjunction with the HR Director, work with EPM and line managers to resolve employee relation matters

• Collate ER data to report to the HR Director for training and reporting purposes

• Oversee the annual performance management reporting system for staff to ensure reviews are undertaken and recorded in a timely and effective manner.

• Update staffing information as necessary to support with the Trust’s payroll operations

Payroll

• Input monthly payroll changes into the EPM system such as timesheets and/or HR contractual changes as appropriate

• Be a point of contact for any pay related queries

• Support the HR Director during the annual review cycle by producing and distributing pay letters

• Work with the finance team where appropriate on payroll matters

Staff Engagement and Wellbeing

• Work with the HR Director on Wellbeing strategies and proposals for improvements recommended from the annual Wellbeing survey

• Act as the point of contact for staff enquiries about the Employee Assistance Programme

Other 

• Work within Trust policies and procedures, including participating in performance management and professional  development as required 

• Contributing to the development of systems and procedures, sharing best practice with colleagues and proactively seeking  opportunities for improvement 

• Support and provide cover within the HR team as required 

• Promote the ethos of the Trust

• To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times 

• To carry out duties and responsibilities in accordance with the school and Academy Trust’s Health and Safety Policy and relevant Health and Safety legislation 

• To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents

• To observe proper professional boundaries and having regard to the safeguarding and wellbeing of students 

• The post holder is responsible for ensuring all child protection and safeguarding policies are adhered to and that any concerns or incidents are raised in accordance with these policies

The HR manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the HR Manager will carry out. The postholder may be required to perform other duties appropriate to the level of the role, as directed by the HR Director.

We recognise the value of a diverse and inclusive workplace and are committed to equality of opportunity for all staff and job applicants.  We aim to ensure that our staffing at all levels and in all roles is diverse and we welcome applications from all backgrounds and all sections of the community.

The Marlow Education Trust is fully committed to the DfE guidance on Safeguarding Children and Safer Recruitment in Education and all candidates for the post will therefore be subject to vetting procedures following Buckinghamshire Council’s guidance and the Trust’s Safer Recruitment Policy. All shortlisted candidates will be subject to an online search as part of the safer recruitment process.

Closing date for application is Wednesday 19th February 2025 

Interviews will take place at Great Marlow School on Friday 28th February 2025

Early applications are welcomed and we reserve the right to interview and appoint prior to the stated closing date

About Impetus

Impetus transforms the lives of young people from disadvantaged backgrounds by ensuring they get the right support to succeed in school, in work and in life.

We find, fund and build the most promising organisations working with these young people, providing core funding and working shoulder-to-shoulder with their leaders over the long term to help them become stronger.

At Impetus we focus on the critical factors that influence the education and employment outcomes for disadvantaged young people in the UK, working with organisations that have the potential for impact at scale, helping their leaders to deliver lifechanging, benchmark beating, sustained outcomes.

We provide them with the funding and the tools to grow and deliver on their promises to the young people they serve. We also seek to influence government and the wider sector to back effective support for young people and invest with other like-minded organisations to tackle the most difficult and under-supported challenges.

We are resolutely focused on outcomes and impact, driven by quality evidence.

You would be joining a team that is passionate, rigorous, determined, creative and warm. We care deeply for our colleagues, our charity partners and the young people we serve.

Impetus is a registered charity and our charity number is 1152262.

About the team

This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed.

The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, the Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced.

About this role

This is an exciting opportunity for an HR Officer with an interest in the charity sector to develop their career and play a key role in supporting and developing Impetus’ HR function. 

The HR Officer is a new role which will work closely with the HR and Learning Manager to provide a high quality, compliant and responsive HR service. A key focus will be to support colleagues, promote a positive organisational culture and make Impetus a great place to work.

As well as being responsible for the smooth running and management of day-to-day HR operations and administration, you will collaborate with employees across the organisation and support them with planning and managing HR activities throughout the employee lifecycle (recruitment and selection, performance management, learning and development etc.). Additionally, you will have the opportunity to support the HR and Learning Manager with the development and implementation of HR initiatives and projects aligned with organisational needs and priorities. This will include maximising the effectiveness of our HR system and contributing to key organisational projects on Equality, Diversity and Inclusion (EDI) and competency frameworks.

We are looking for an enthusiastic HR professional with experience of working in an HR Administrator/Assistant/Officer role and a good understanding of HR best practice, employment law and compliance. You will be able to demonstrate an interest in Impetus’ work and commitment to EDI, alongside excellent communication and people skills, strong organisational and IT skills and a high level of attention to detail. 

This is an exciting time to join our growing organisation and help us to achieve our mission of improving the lives of children from disadvantaged backgrounds.

Key responsibilities

Recruitment and Selection

• Support recruitment campaigns, including working with hiring managers to draft job descriptions, create and post advertisements, managing candidate communications and liaise with recruitment agencies where required.
• Oversee the planning and administration of recruitment processes, including devising timelines, coordinating and arranging interviews, facilitating selection assessments, managing candidate records.
• Participate in selection processes where required including shortlisting and interviews, providing appropriate advice and guidance to recruiting managers.
• Conduct pre-employment checks, including right-to-work verifications and references.
• Maintain accurate recruitment and equal opportunities monitoring data.

HR Administration and Support

• Maintain and update the HR system (PeopleHR) and other HR records, ensuring employee records are accurate and compliant with GDPR.
• Support with the onboarding of new employees; preparing and issuing employment offers and contracts ensuring compliance with employment law and organisational policies, gathering new starter documentation, setting up on the HR system (PeopleHR) and overseeing induction planning and activities.
• Support with the offboarding of leavers including calculating final annual leave entitlements, updating HR and payroll records and issuing leaving letters.
• Support with the processing of contractual and other changes, ensuring that systems and records are accurately updated, and relevant letters are issued (change in working hours, contract extensions, salary updates, absence management etc.) Support the monthly payroll process by preparing and checking accurate HR data for submission.
• Support the administration of the organisation’s pension scheme, ensuring records are accurate and compliant with Pension Regulations liaising with the HR and Learning Manager, pension and payroll providers as needed.
• Ensure accurate and timely submission of statutory reports, and other national reporting requirements.
• Support with the administration of Impetus benefits, liaising with providers, updating information, communicating with staff
• Ensure all HR documentation, including contracts and policies, is up-to-date and accessible.

Employee Relations and Engagement

• Be the first point of contact for HR queries, escalating more complex queries to the HR and Learning Manager. 
• Respond to employee queries in line with Impetus policies and procedures and employment legislation.
• Support the HR and Learning Manager with effective internal HR communications through updating and maintaining content on our PeopleHR system and providing regular updates through internal staff forums such as newsletters, staff meetings.
• Coordinate the quarterly and annual staff survey, ensuring timely distribution and response tracking.
• Analyse survey results and prepare reports to identify trends and areas for improvement.
• Work with the HR and Learning Manager to develop and implement action plans based on survey findings.
• Promote, support and input to the planning on staff engagement initiatives that align with Impetus’ values and priorities (town hall, away days and events).

Performance Management and Learning and Development Support

• Support the HR and Learning management with the administration of Impetus’ performance management processes, including monitoring employee probation periods, facilitating the annual appraisal processes, collating reviews, maintaining records and communicating with managers regarding upcoming reviews.
• Assist in coordinating learning and development activities, including booking training sessions, maintaining training records, providing logistical support for in-house training sessions and workshops.
• Support the HR and Learning Manager in implementing the organisational learning plan.
• Monitor and evaluate training effectiveness through feedback and reporting.

HR project and initiatives

• Support the HR and Learning Manager with the administration and delivery of specific HR projects and initiatives when required:

  • o HR System improvements

    o Equality, diversity and inclusion 

    o Pay/Reward/Competencies 

    o Policy and procedure reviews

This is a new role with the opportunity to work closely with the HR and Learning Manager to develop and contribute to projects/work aligned with organisational needs and priorities.

Person specification

Essential skills and experience

• Previous experience in an HR administration or officer role, with knowledge of core HR practices and processes such as recruitment and employee records management.
• Knowledge and understanding of HR best practice, employment law and compliance requirements, including GDPR.
• Strong organisational skills, with the ability to manage multiple priorities effectively.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills with the ability to confidently
• communicate policies and procedures to staff and managers and to produce formal letters, reports etc. 
• Excellent interpersonal skills, with the ability to work collaboratively across teams building strong working relationships.
• Ability to and deal with sensitive matters with empathy, tact, diplomacy and discretion
• Proficiency in using HR systems (e.g., PeopleHR) and Microsoft Office applications.
• A commitment to Impetus’ mission.
• A commitment to equality, diversity and inclusion.

Desirable

• CIPD qualification Level 3 or above or working towards one.
• Knowledge of the charity or non-profit sector.

Our commitment to equality, diversity and inclusion

We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.

We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.

We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.

We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.

Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.

Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.

How to apply

You will need to:

• Complete the online form (including the equal opportunities monitoring form)
• Upload a comprehensive CV and supporting statement.

The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.

You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission.

As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.

The deadline for applications is 9am Monday 24 February 2025

Interviews

First round interviews will take place: Wednesday 5 March 2025

Second round interviews will take place: Wednesday 12 March 2025

You will also be required to provide proof of your eligibility to work in the UK. 

Personal Data

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.

Company Description

Catch22 exists to help build a society where everyone has a good place to live, good people around them, and a fulfilling purpose. We call these our '3Ps'.

We achieve this in two ways. First we improve lives on the frontline through delivery of public services. Secondly, we use our knowledge to change 'the system', to fix the complex web that can trap and disempower those it was set up to help. With the heart of a charity and the mindset of a business, we are uniquely placed to deliver on this challenging agenda.

The People Team work across the employee life cycle, providing advice, coaching and support, on recruitment and onboarding, engagement, performance management, talent development, pay and benefits, learning and development, employee relations, health and wellbeing, diversity and inclusion and day to day admin and transactional support.

Our people vision to make Catch22 a great place to work underpins our approach.

Job Description

As the People Partner for Catch22 you will provide a proactive and forward-thinking HR service to the business and operate as an internal consultant, influencing, identifying, and maximising opportunities to improve people capability and performance.

You will be responsible for supporting your business areas by providing specialist coaching, support and advice that enables our business development and senior management to effectively deliver their people and business plans.

You will be responsible for giving specialist HR advice in relation to all HR policies and procedures in accordance with best practice, current and proposed employment legislation and local arrangements and support delivery of the HR Strategy and evolving partnering model.

You will develop and maintain excellent working relationships across the People Team, the operational Hubs that you support as well as the rest of the business by offering challenging and influencing at senior manager level fostering a high performance culture.

You will support the business in key areas of employee relations, development, reward, engagement, and resourcing providing key business support to services nationally.

You will provide business support to nominated business areas and provide cover to other business areas as and when needed.

Please see the attached job descriptions for full details of the role: People Partner Job Description

Qualifications

English and Maths.
Level 7 CIPD or proven experience.
Comprehensive and up to date knowledge of employment law and HR best practice, and the practical implications for the management of the employment relationship.
Excellent and up to date knowledge of TUPE regulations, processes, risks and opportunities.
Awareness of current developments in the HR field.
Understanding of organisational development processes and interventions.
Awareness of Health & Safety practice as it relates to HR.

Additional information

Those interested in applying for this opportunity should review the Job Description to find out more. If you have any questions about the role or recruitment process, please contact out team. Email is available on our advert accessible via the application link. Unfortunately Charity Job does not allow email addresses or links in their advert. All of this informaiton is available on our own site. 

Salary: Up to £50,000 FTE per annum dependent on experience

Contract: Full Time, 37 hours per week.

Location: Brasted, Kent, some flexibility with location and home working arrangements. Travel to national sites is required

Benefits:

28 days annual leave + bank holidays, rising to 33 days with service.
Pension scheme with matching contributions of up to 4%
Discounted shopping opportunities

See the benefits of working for Catch22 here.

Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live.

Catch22 is committed to rigorous safeguarding and safer recruitment practices; ensuring that every individual within the organisation has been safely and appropriately checked.

We are looking to recruit an experienced individual with a strong background in operations and office management, financial management, human resources, and some experience of communications to play a central role within our small but dynamic team. The role focuses on developing and overseeing the smooth running of our internal systems and processes, ensuring financial, legal and regulatory compliance, developing and managing a database to monitor the implementation of our strategic plan, and managing risk. 

ILP is a network of talented and passionate pro bono lawyers drawn from diverse countries and cultures across the globe. We mobilise teams of legal experts to support the policy and legal needs of marginalised communities, their governments, and their social movement organisations. Our partners are civil society organisations, governments, community groups and investigative journalists. 

The Operations Manager role combines governance, human resources, financial management and operational delivery, with some involvement in communications. Working closely with the Executive Director and external bookkeepers, you will be critical in ensuring that all legal, regulatory and statutory requirements of the charity are met, in addition to delivering accurate financial management, and carrying out key HR functions. You will lead on general office management, including IT systems, events and logistics, and be responsible for some communications functions, including managing ILP’s website and social media.  

This is a broad and varied role of critical importance to the smooth and effective running of the charity.

Please download our application pack for more details including the full role description and candidate profile.

ILP is an equal opportunities employer. The current Operations Manager is available to answer any questions about the role.

�� Location: West Midlands

�� Contract Type: Permanent, hybrid

⌚ Hours: 35 hours per week

�� Salary: £42,213.23 - £46,343.55 (depending on experience and skills)

What can we offer you?

�� Expenses incurred while traveling outside your base location will be reimbursed.

�� Birthday Bonus with an additional day of annual leave dedicated to celebrating your birthday and long service recognition rewards programme 

�� Perks and discounts at over 4000 retail and hospitality outlets through the Blue Light Card

In addition to the perks outlined above, there are many more benefits alongside what is written above for you to enjoy. Find out more during your interview!

Empower people, inspire performance, and drive lasting change as a key partner in shaping our success

Be the driving force behind people and performance. As an HR Business Partner, you’ll work side by side with leadership, shaping strategies that make a real impact. With a strong focus on employee relations, you’ll work closely with stakeholders to resolve key employee relations cases. You’ll champion a culture that supports colleagues while keeping the business running smoothly.

Guide and support colleagues, driving a culture of growth and success

There will be an expectation to travel 1-2 times a week (and as needed) to support different locations, ensuring continuity and strong HR presence. With your expertise in employment law, performance management, and strategic HR, you’ll be the trusted Business Partner that colleagues and leaders rely on.

CIPD Level 7 or equivalent experience preferred. Ready to make an impact all while collaborating with our dedicated L&D and Recruitment teams to ensure a seamless, high-performing organisation. Let’s talk.

�� Contract Type: Permanent, hybrid

⌚ Hours: 35 hours per week

�� Salary: £30,321.51 - £33,353.66 (depending on experience and skills)

What can we offer you?

�� Expenses incurred while traveling outside your base location will be reimbursed.

�� Birthday Bonus with an additional day of annual leave dedicated to celebrating your birthday and long service recognition rewards programme 

�� Perks and discounts at over 4000 retail and hospitality outlets through the Blue Light Card

In addition to the perks outlined above, there are many more benefits alongside what is written above for you to enjoy. Find out more during your interview!

Be the Expert, Make an Impact

Step up as an HR Advisor and take charge of complex employee relations challenges. As the first point of contact for HR matters, you’ll provide expert guidance on absence, conduct, and performance issues, ensuring policies and legislation are followed. Your expertise in handling ER challenges will be key in keeping operations running smoothly and supporting stakeholders effectively.

Shape workplaces, drive change, and make a lasting impact where it matters most

With a requirement to travel 1-2 times a week and as and when required to cover absences etc, you’ll have the opportunity to influence multiple locations and you’ll gain invaluable experience while making a real difference. You'll also play a key role in HR initiatives, shaping projects that enhance our workplace and drive meaningful change. By analysing HR data and delivering insights, you’ll help inform strategic decisions and improve the way we work.

If you're ready for a challenge where your expertise matters, all while collaborating with our dedicated L&D and Recruitment teams to ensure a seamless, high-performing organisation, this is it.