Facility Manager Jobs

The Society of Authors (SoA) is the UK's largest trade union for all types of writers, illustrators and literary translators. We’ve been advising authors and speaking out for the profession since 1884.  

We’re currently looking for a Membership & Operations Assistant to join our busy team. Our offices are based on Bedford Row / Theobalds Road in Holborn, London. The role offers some potential for hybrid working after initial training.

The role
As part of our member services team, you will assist with the smooth-running of activities in our London office. We’re looking for a tech-confident person to help with routine membership and database processes. A high level of accuracy and attention to detail is required. 

The successful candidate will be responsible for fielding incoming calls to the SoA and emails to the info@ email address, as well as updating member records. And as we’re just about to implement a new membership database, you will assist the team with testing and introduction across the organisation. The successful candidate will also be supporting in building management, staff and tenant needs in addition to deputising in the absence of the Head of Operations.

Key responsibilities
•  Supporting Membership with communication via email and telephone
•  Advising prospective members on how to join and manage payments
•  Forwarding queries and contracts to the advisory team
•  Issuing Public Liability Insurance documents
•  Issuing replacement membership cards
•  Inputting and processing applications
•  Sending correspondence to applicants regarding membership
•  Assisting with larger monthly processes, including but not limited to:
o  sending subscription reminders
o  data checking
o  importing data to Mailchimp
o  sending Direct Debit correspondence
•  Assisting the team with the testing of the new database
•  Packing and posting materials for external stakeholders

Additional responsibilities
•  Opening and closing of the reception area on specific days.
•  Handling incoming and outgoing mail and receipt of packages for the SoA and our tenants.
•  Maintaining kitchen supplies and ensuring that this area is kept clean and tidy throughout the week.
•  Being on hand to take care of any day-to-day issues which arise.
•  Providing support to the Head of Operations which may be wide in scope.
•  Assisting with events as required by the Head of Events or Head of Operations.
•  Any other task reasonably requested from the Management Team at SoA.

Essential skills and experience
•  Excellent call-handling and communication skills.
•  High accuracy and attention to detail.
•  Ability to prioritise work effectively and to complete tasks to strict deadlines.
•  Ability to work both in a team and independently.
•  A friendly and approachable manner, with a can-do attitude and a common-sense approach.
•  Previous database experience, an advantage if this is within a Membership organisation.
•  Familiarity with Office 365, particularly Teams, Outlook and SharePoint.
•  High accuracy and attention to detail.
•  Ability to manage issues in a calm manner.

General Administrative Assistant

The successful candidate will work within the admin team closely supporting the training managers and coordinators to deliver high quality training. This will include general admin and reception tasks. Providing office cover including the monitoring of shared email accounts, electronic filing, and data collection as well as working closely with the training managers and  coordinators to deliver high quality training. Focusing on our customers and promoting the growth of the training programme.

Key Responsibilities: 

To support the delivery of the annual training programme of the BPF

• Assist in the receiving and responding to general enquiries, signposting to relevant TM & TC or to other BPF staff as appropriate.
• Assist in the formatting and distribution of annual programmes, handbooks and all training related documents as directed.
• Assist in the setting up of zoom and teams’ meetings.
• Work with the librarians and the admin team on gathering reading lists in a timely and productive manner.
• Collating feedback from trainees and seminar leaders for distribution as directed
• Assist in maintaining trainee records.
• Processing purchase orders and supporting claimants with queries.

Support the application process for the training programmes

• Answer queries and directing customers to information, events and advisors.
• Assist in processing training applications and enquiries. Gathering and collating information, e.g. chasing references, DBS checks, etc.
• Arranging interviews and appointments 

General support to the team and the wider organisation

• Checking shared email accounts such as the enquires and room bookings addresses.
• Making room bookings as requested.
• Printing of daily schedules and weekly room bookings
• Ordering supplies
• supporting trainers in setting up screens and IT equipment.
• General office cover
• Working collaboratively with the whole bpf staff to ensure the smooth running of all bpf training and membership activities.
• Being part of the office duty system.
• Adhere to bpf policies and procedures.

Person specification

Qualifications

• Good level of general education.

Experience

• Some experience in an administration role, preferably in a client/customer-facing training or education environment.
• Knowledge of higher education or professional healthcare training, in relation to psychotherapy or counselling an advantage.
• Experience of working with a purchase order system desirable but not essential.

 Knowledge, skills and abilities

• Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals, and to take accurate minutes.
• Good general computer literacy including competency in Microsoft Office, databases, Zoom and Microsoft Teams, and the ability to be self-supporting.
• Excellent organisational and time management skills.
• Able to work independently and be proactive as well as able to exercise judgement about when to draw on colleagues’ expertise and ask for assistance.
• Methodical with good attention to detail.
• Able to use initiative and continue to think under pressure when faced with sensitive interactions.
• Ability and commitment to maintain strict confidentiality.

A DBS check will be undertaken by the bpf.

 Benefits of working with us

• Competitive salary
• Pension
• Substantial annual leave entitlement, plus bank holiday 
• Flexible working arrangements   
• Access to travel loan facility
• Friendly colleagues and pleasant office environment, close to the Tube

The bpf is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

The bpf is also committed to compliance with all fair employment practices regarding immigration status.

How to apply

If you are interested in applying for this role please visit our website. You will need to complete an application form (available to download on the vacancy page of our website)  togethe with a supporting statement of no more than 750 words and return it return itdirectly to the bpf: 

Closing Date: Sunday 11 August 23:59.

A fantastic Sports Charity focused on supporting athletes financially via a range of programmes is seeking a new Head of Finance on a full-time basis. The salary offered is £55-60k per annum. The position is permanent, however the organisation may also consider an interim option for candidates immediately available.

The role is offered on a hybrid basis with approximately 3 days per week required in the office in London Bridge. You will manage a team of 2 (Office Manager and Finance Assistant) and the position reports to the CEO.

The position is predominantly focused on finance and you will be responsible for management accounts, budgets, reporting to funders, and full completion of the annual statutory accounts in line with Charity SORP, and all tax matters. The role also covers the management of the outsourced IT function and some HR tasks such as recruitment and being the point of contact for the outsourced payroll bureau.

The charity has around 25 staff and is predominantly funded by grants, trusts and foundations. They have strong reserves and are also growing their fundraising capability. Turnover has increased from around £5 million to £15 million in recent years.

The role would best suit a fully-qualified accountant with demonstrable experience of restricted fund accounting and charity SORP accounting in a similar sized not for profit organisation. The organisation aims to increase it’s funding and variety of programmes over the coming years, so the role represents the chance for growth and progress.

Duties will include:

-Prepare timely, accurate and insightful financial reports and management accounts for trustees and senior staff 
-Provide commentary and analysis of the charity’s financial position and identify potential financial risks and mitigations. 
-Identify cost efficiencies and opportunities to generate income through improved fund management. 
-Lead the charity’s budget setting and financial oversight process. 
-Lead and support the development of project budgets for fundraising and grant reporting 
-Liaise with budget holders as necessary, identifying and resolving any significant variances. 
-Lead the annual audit process and work with the Senior Management Team to produce annual accounts. 
-Supervise all regular financial processing and ensure all financial procedures and policies are relevant, up-to-date and adhered to.
-Supervise preparation of monthly payroll and associated HR administration including holiday and absence reporting. 
-Manage the Finance Officer and Officer Manager
-With the Office Manager, ensure that the office environment is safe, secure and compliant with health and safety legislation and supports effective working. 
-Manage the relationship with all utility suppliers, the office landlord and other relevant parties. 
-Take responsibility for the charity’s IT infrastructure, liaising with external providers and relevant internal staff colleagues to ensure that it meets the needs of the organisation.

Candidates requirements:

-Professional accountancy qualification (ACCA, CIMA, ACA) with significant post-qualification experience 
-Prior experience in a senior level finance role managing an entire finance function
-Significant experience of financial planning and analysis; the ability to simplify complex financial information where necessary.
-Charity accounting experience, including the preparation of statutory accounts, and preferably SORP compliance. 
-Restricted fund accounting experiene
-Experience leading an end-to-end external audit process. 
-Familiarity developing, improving and implementing financial procedures and controls
-Broad resources experience covering HR & IT would be advantageous 

Salary and benefits: Annual salary of £55,000 - £60,000 per annum plus employer pension contribution, private healthcare, season ticket loan, flexible working and 25 days holiday increasing up to 30 days based on length of service. 

Closing date: Friday 16th August

Please send your CV for further consideration.

Are you an organised and proactive professional with a knack for operational, governance, and HR administration? Are you used to supporting global teams and different cultures? Do you enjoy working both independently and as part of a team?

Work setting: Remote

Salary: FTE £26,705 and £27,705 per annum

Contract: 9-month FTC

Hours: Part-time (21 hours per week)

Location: London

TPP are recruiting a Corporate Resources Coordinator on behalf of our client, a civil society organisation focused on supporting children and their families.

The Role:

As the Corporate Resources Coordinator, you will provide comprehensive support across various functions, including global operations, governance, and HR administration. Your responsibilities will span managing IT equipment, ensuring compliance with operational policies, supporting committee and board meetings, and providing HR administration support. Key to this role is building strong relationships, being responsive, and communicating effectively.

Main responsibilities:

• Support the Senior International Finance and Operations Manager in global operations and facilities planning.
• Ensure compliance with operations policies, providing training and support as needed.
• Manage relationships with global facilities service providers and oversee virtual office operations.
• Maintain and archive corporate documentation and financial records.
• Assist in maintaining insurance provisions, including managing renewals and claims.
• Support health and safety standards, proposing policy improvements and ensuring staff compliance.
• Manage contracts with outsourced IT support providers and oversee IT equipment sourcing and setup.
• Oversee the Google platform, ensuring efficiency and security.
• Deliver IT inductions for new starters and manage the IT leaver process.
• Act as the first point of contact for all IT matters, including cyber security concerns.
• Coordinate board and committee meetings and assist with general meeting preparation.
• Maintain company registers and communicate with trustees.
• Assist with employee engagement activities, staff communication, and Learning and Development administration.
• Support safeguarding compliance by tracking and processing necessary documents and checks.
• Process all operations-related invoices and provide input for financial and operational planning.
• Build and maintain relationships across all teams.
• Establish efficient administration systems and undertake additional duties to support the Secretariat.

Essential requirements:

• Experience in varied administrative roles, managing multiple tasks simultaneously.
• Strong administrative and office experience, including systems administration with Google Apps.
• Effective communication skills across all organisational levels and experience in multicultural settings.
• Excellent communication skills at all levels.
• High standard of numeracy and analytical skills.
• Attention to detail and ability to maintain accuracy under pressure.
• Strong intercultural competence and ability to build relationships across borders.
• Flexible, adaptable, and capable of working outside typical hours across time zones.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

MLC have partnered with a Charitable organisation in central London to recruit an Operations Administrator within a newly created team. This is a full-time, permanent position with a wide range of operational responsibilities.

Key Responsibilities:

• Office administration, including facilities, office supplies and travel bookings
• Coordinate and provide secretarial support, including meeting minutes to the organisations board and sub-committee meetings
• Maintain and file documents, maintain the HR system and provide adhoc document management
• Provide adhoc support to senior leadership (reports, presentations), as well as support to the wider team

To be successful:

• Extensive administrative experience across multiple functions
• Minute taking and board administration management is strongly desirable
• Ability to multitask and proactively support a busy team
• An understanding of the Charity sector is strongly desirable
• This role requires Wednesday and Thursdays in the office in central London, and the third day is flexible

This role requires Wednesday and Thursdays in the office in central London.

This is a fantastic opportunity to join an organisation making a real impact the vulnerable communities around the world. To discuss this role further, and your job search, please reach out to Annabelle at MLC Partners.

We are excited to recruit a Community Organiser for our Birmingham Parent Power project. This role offers a meaningful, paid professional development opportunity. The Brilliant Club will work in partnership with Keble College, University of Oxford and King’s College London to engage with parents in Birmingham. The parental engagement model used will be based on the successful Parent Power South London and Oldham Parent Power projects.

• Keble College, University of Oxford is one of the constituent colleges of the University of Oxford in England. Education and advancing knowledge are to the heart of Keble’s misson: teaching undergraduates, supporting graduates through their various courses and enabling our Fellows to pursue their research in a wide variety of subjects, from ancient history to quantum mechanics, from cancer to climate science.  Keble seeks to create an environment in which ideas can be freely debated and challenged by individuals with open minds who respect each other’s differing points of view. That is an important feature of our diverse community. We welcome students from all over the world. With the enthusiastic help of our existing students, we are very active in trying to persuade people to come to this University who have not previously thought of doing so. We also encourage our students to develop their wider interests – for example, in music, drama and sport – and to think carefully about their futures, whether in terms of further study or a wide range of careers. In all that we do we receive generous support from our greatly valued alumni community of former students. We are one of the largest colleges in Oxford, with over 800 students, around 50 Fellows, another 50 lecturers and over 100 support staff. Together, we aim to make a place where everyone feels valued and welcome. Our buildings, from the original red brick ones created in the nineteenth century to the most modern housing our new graduate centre, are inspiring. Their facilities – study bedrooms, dining hall, lecture theatres and other communal spaces – enrich the Keble experience.
• King’s College London is an internationally renowned university delivering exceptional education and world-leading research. We are dedicated to driving positive and sustainable change in society and realising our vision of making the world a better place. Through our commitment to exceptional education, impactful research and genuine service to society, we are creating positive change in our communities, both in London and on the world stage.

  Our Vision 2029 looks forward to our 200th anniversary in 2029 and sets out our ambitious plans in five key areas: 

• Educating the next generation of change-makers;
• Challenging ideas and driving change through research;
• Giving back to society through meaningful service;
• Working with our local communities in London;
• Fostering global citizens with an international perspective

Parent Power supports parents and carers to develop skills in community organising and advice and guidance on accessing higher education, empowering them to make change to support their children’s future and ensure that they have a fair chance in education and their future careers.    

Working with us, the Community Organiser will: 

• Support local pupils from underrepresented backgrounds by empowering their parent/carers to become higher education experts  
• Receive community organising training from Citizens UK and develop transferable skills  
• Build campaigns to combat local educational barriers with parent/carer communities.
• Join a nationwide community of community organisers making a significant impact on university access.

You have great customer service skills, experience of working with young people (18-25) with mental health issues and a genuine love of the hospitality industry. All you need is the perfect environment to put your skills to great use. Welcome to Aquarius as a Café and Events Supervisor.

Based in Edgbaston, Aquarius is a charity that helps people and communities overcome the harm caused by alcohol, drugs and gambling. Right now, we’re looking for an enthusiastic and attentive individual with proven management or supervisory experience to take responsibility for the training and development of staff across our Evolve Café sites. A great opportunity to play a key role in the growth of the business and the overall running of the sites, we’ll look to you to assist with the preparation, cooking and serving of a variety of food and drink items in line with health and safety while also ensuring we provide excellent customer service.

You’ll be working in a busy environment where the day-to-day management, including operating the cash register, monitoring and ordering stock, staffing rotas and daily paperwork, will all be down to you. Accordingly, you’ll need a polite demeanour, top notch communication skills, proven cash handling experience and a good understanding of costs and trading margins. Hardworking, keen to learn new things and professional and presentable in appearance, you’re also ideally experienced in barista. What’s more, you’re great at multi-tasking and at your best when working as part of an attentive and dedicated team.

This is a permanent full-time role requiring the post holder to work 37 hours per week.

We are committed to increasing our diversity and we would welcome applications from those with lived experience and/or who are from a BAME background.

This is a rolling recruitment process. Candidates will be interviewed as and when they are shortlisted.

Aquarius was a subsidiary of Richmond Fellowship, with both organisations being part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. On 1st June 2024 Richmond Fellowship merged with Humankind to form a single organisation that provides the joined-up mental health, housing and drug and alcohol support we’ve all known has been needed for decades. At the same time, Aquarius became a subsidiary of Humankind, with no impact to terms and conditions of employment. In October 2024, Humankind will be renamed to reflect the new organisation, of which Aquarius will remain a subsidiary.

We are proud to be partnering with a National trade union body to find an outstanding Executive Assistant.  

You will have an understanding of member-based organisations, servicing committee meetings, expense processing, and usual undertaking of secretarial duties. Also, you will have to provide full PA support to the National Officer (NO) including establishing a clear understanding of the NO’s sector- specific responsibilities and contacts. You will deal with correspondence on behalf of the NO, including liaising with other departments where necessary. This job requires you to be involved in accurate preparation of paperwork, maintaining diary and organising meetings when necessary plus occasional travel to quarterly meetings.  You will be providing advanced knowledge of Microsoft Office software, including up to date Word applications, Excel and other database facilities, Outlook and Internet. You will be making travel and accommodation arrangements in liaison with Finance Department and eternal providers as necessary. You will also be managing discreet projects on the NO’s behalf.

This role is an immediate start and will be a temp role for up to 3 months with scope to become permanent. Office based near Holborn.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.

We are seeking 2 individuals in casual roles as Women's Teams Safeguarding & Welfare Oversight Leads.

These casual roles will work flexibly for up to 130 days per season, based primarily at St. Georges Park (nr. Burton Upon Trent). Working as an extension of The FA's Strategic Safeguarding Team, the roles will support the Senior Safeguarding Manager to embed Safeguarding across the Women's Technical Division.

Each role will oversee approx. 3 casual Designated Safeguarding and Welfare Leads (DSWL), ensuring that all England Women's Development Team events and camps are allocated a DSWL.

Note: Due to the level of flexibility and experience required for these roles, we are particularly interested in applications from people;

• in existing flexible roles with safeguarding and welfare remits or who are retired;
• with experience from teaching, youth work or specific safeguarding roles.

Post holders would be contracted initially until 31 July 2025.

What Will You Be Doing?

• Oversee the work of a small team of Casual Designated Safeguarding and Welfare Leads (DSWL), ensuring all England Women's Development Team events and camps have a Designated Lead deployed to the event. Be the primary point of contact to support the DSWL in their roles during deployment.
• Provide coverage as a DSWL for those camps & events where a DSWL may become unavailable, sometimes at short notice.
• Carry out Safeguarding Plans and Risk Assessment for England Women's camps and events and provide support to the pre-event recce process, where necessary.
• Provide advice and guidance to England Women's Teams with regards to safeguarding matters, including with regards to understanding and compliance with England Women's Safeguarding Policies and Safer Working Practice Guidance.
• Deliver safeguarding briefings, training and workshops to staff, players and parents/carers across England Women's Development Teams, via both in person and virtual classroom mechanisms. Refine associated contextualised resources to support understanding and learning.
• Attend relevant pre-event planning and Multi-Disciplinary Team (MDT) meetings, including tournament working groups, providing safeguarding input to these processes.
• Cover the Safeguarding Duty Line (out of hours phone support) for England teams, in the absence of the Senior Safeguarding Manager.
• Support the Senior Safeguarding Manager in ensuring that all safeguarding/welfare concerns and incidents are responded to, reported and recorded using internal FA processes and systems. Support and advise colleagues on safeguarding matters and incidents.
• Support colleagues to understand their safeguarding responsibilities and ensure practice matters are raised and addressed as appropriate, escalating serious concerns in a timely manner e.g., allegation involving a member of staff, in line with FA Policy and Procedures.
• Be a point of contact for Clubs and other organisations across the player pathway, including Education Providers, to discuss matters which relate to the individual needs or safeguarding requirements of players. Work with Team Operations and the Player Education and Lifestyle Lead, with regards to liaison with players parents/carers regards safeguarding needs/requirements, including managing matters relating to child protection plans, education, health & care plans (EHCP's) and that welfare and behaviour management needs are supported, with joined-up plans in place for event delivery.
• Review post camp/event reports from DSWL's, highlighting areas of good practice, ensuring development areas are identified with clear actions, and agree follow up on those actions with the Senior Safeguarding Manager and Women's Technical colleagues.
• Support the recruitment, induction, onboarding and retention of DSWL's, ensuring they are supported in their role and are orientated to their responsibilities.
• Support the Senior Safeguarding Manager in completing a programme of camp and event Quality Assurance Visits, this will at times, involve travel both within the UK and abroad, for extended periods of time.
• Contribute to the wider work of the Strategic Safeguarding Team, including revising resources, attending/contributing to meetings, supporting safeguarding planning and risk assessments for events and complaint management as required.
• Executes additional tasks as required in order to meet FA Group changing priorities.
• Comply with all company policies and procedures to ensure the highest standards of health, safety and wellbeing can be maintained.
• As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.

What Will You Need?

Essential for the role:

Knowledge

• A professional safeguarding qualification and/or significant relevant experience in a safeguarding / welfare role in education, youth work or similar environment.
• Knowledge of child protection and safeguarding legislation, policy and implementation.
• Understanding of current issues that impact on the development of elite young players/athletes, particularly females in these environments.
• Sound working knowledge of data protection, information sharing and confidentiality, principles and practice.
• Sound knowledge of equality legislation and inclusive practices as they relate to safeguarding and additional vulnerability.

Experience

• Experience of implementing safeguarding policy and safer working practice guidance.
• Experience of making referrals to statutory organisations.
• Experience of risk and crisis management.
• Experience of delivering safeguarding training and CPD in sport environments.
• Experience of managing others, particularly those who have been in child facing roles.
• Experience in collaborating effectively within a multi-disciplinary setting.

Technical Skills

• Ability to deliver engaging safeguarding briefings, training and workshops to a wide range of staff and players in a way that is accessible and age appropriate.
• Proficient project management skills.
• Proficient reporting writing skills.
• Proficient Microsoft Office skills.
• Excellent communication, management, presentation, and facilitation skills.
• Willingness to work flexibly, sometimes with extensive travel with national teams for extended durations.

Beneficial to have:

Knowledge

• An understanding of case management processes and the role of a Designated Safeguarding Lead in these processes.
• Understanding of women's football, professional game academies, and player pathway, and international travel involving elite teams.

Experience

• Experience of running residential activities with young people.
• Experience of working in a safeguarding role or player wellbeing role in an elite sport pathway or environment, with a multi-disciplinary team.
• Experience of differentiating learning materials and using a blended approach to learning.
• Experience of delivering safeguarding awareness learning opportunities with young people.

Technical Skills

• Completion of the FA Safeguarding Children Course or similar sports-related training.

A full driving licence will be required.

If appointed, you will need to complete an Enhanced DBS with a check of the Children's Barred List

What's in it for you?

We pride ourselves in offering a competitive rate of pay as well as great opportunities to develop and grow in your role.

We are committed to ensuring everyone can flourish in their roles, and by doing this we offer top-of-the-range facilities across two core business locations. We have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English football. We are also delighted to have a world-class Elite Performance Centre, St. George's Park in Staffordshire which is an exceptional setting to develop and inspire high-performing England teams and leaders.

Our Organisation

The Football Association [The FA] is the not-for-profit governing body of football in England. It is responsible for promoting and developing every level of the game, from grassroots through to the professional game, and generates significant revenue to support investment into English football each year.

The FA oversees England international teams across men's, women's, youth and disability football, as well as running the National League System and FA Competitions including the Emirates FA Cup, Barclays FA Women's Super League, Adobe FA Women's Championship, and Women's FA Cup, and the world-class facilities of Wembley Stadium and St. George's Park, all with a purpose to Unite the Game and Inspire the Nation.

Your contract with The FA will specify a fixed location. The contractual location of this role can be found at the top of this advert on our FA vacancy page.

The FA, For All, For You

The Organisation

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.

We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.

We are now looking for a Park Officer to join us on a full-time, permanent basis, working 36 hours per week. There will also be a requirement to take part in a four-weekly rota for duty management purposes.

The Benefits

• Salary of £32,666 - £36,921 per annum, depending on experience. An additional payment will be made for duty management
• 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is a terrific opportunity for an individual with experience of managing public spaces and an in-depth understanding of horticulture, landscape management, heritage or conservation to step into an engaging role with our historic organisation.

You will discover a rewarding role set in the green oases of London where you can make a real difference to the background of the nation’s capital.

Greenwich park is a historic and popular destination, home to the Royal Observatory and Greenwich Mean Time, sports facilities, a boating lake and a number of cafes and refreshment kiosks. At 182 acres, it isn’t the largest but has one of the richest histories of any Royal Park, boasting a roman temple and an Anglo-Saxon cemetery and being much loved and improved by monarchs over the centuries since it was enclosed in 1433.

What’s more, we’ll support you with a variety of learning and development opportunities, ensuring that your professional growth will flourish throughout your time with us.

So, if you want to make a tangible difference while enjoying a fulfilling and rewarding career, we want to hear from you!

The Role

As a Park Officer, you will assist in the management of Greenwich Park, focusing on developing and enhancing contract and service delivery.

Assisting the Park Manager and Assistant Park Manager, you will ensure excellent presentation of the park, safe facilities for visitors and good grounds maintenance.

You will support the day to day operations, leading one-off park projects and supporting other teams by responding to correspondence and enquires from the public, stakeholders, contractors and event organisers.

Additionally, you will:

• Review signage and interpretive public relation materials
• Manage our natural habitats, including the natural play area, Greenwich Park Learning Centre landscape, green roof, and the deer paddock
• Liaise with the PACE Officer and Learning Team for Learning Centre management and community use
• Oversee the material and horticultural acquisition process
• Manage mobility volunteers and equipment

About You

To be considered as a Park Officer, you will need:

• Experience of managing public accessible places such as parks, gardens, open spaces or nature reserves in compliance with relevant legislation and health and safety practices
• Knowledge of managing urban parks, open spaces or nature reserves in terms of operations, service standards and service improvement
• An understanding of the importance of parks within an urban setting
• A Level 2 qualification (or equivalent experience) in Horticulture, Landscape Management, Heritage or Conservation

Other organisations may call this role Park Management Officer, Park Operations Officer, Urban Park Officer, Park Ranger, Ranger, Park Warden, Forest Range, or Countryside Officer.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.

So, if you are interested in this unique opportunity as a Park Officer, please apply via the button shown. Successful candidates will be appointed on merit.

Salary: Band 5 £31,025.34 - £39,765.48

Hours of work: 37.5 hours per week, Monday to Friday 08:00 - 16:00

St Joseph’s Hospice in East London is one of the largest hospices in the UK. We provide compassionate, specialist palliative care to people in the diverse community of East London who are living with a life-limiting illness. We treat each person as unique, encouraging and enabling them to reach their full potential until the end of life.

Our Education Centre provides an excellent space for the education of our staff as well as a commercial for hire space raising £120k of unrestricted income for the Hospice. 

As Education Centre Coordinator, you will line manage the Education Centre Assistant and bank staff to provide the highest standard of customer care to internal and external customers as well as being methodical in your approach and dynamic in marketing the space. You will support the wider training education and development team in ensuring that our Hospice staff have the opportunity to learn, grow and maximise their potential.

To be successful you will have:

• Effective communication and interpersonal skills
• Excellent IT Skills with the proven ability to use a variety of IT Packages & databases
• Excellent organisation and time management skills
• A positive attitude and the ability to problem solve
• Commercial and entrepreneurial spirit

We offer:

• Continuation of NHS Pension Scheme is available
• 27 days holiday plus public holidays and excellent pension scheme
• We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age

Applicants are subject to standard DBS.

For further information and to apply, please visit our website via the Apply button.

Closing date: 28th July 2024

Interviews: 5th, 6th & 7th August 2024

Prospectus is delighted to be supporting Switchboard LGBTQIA+ Support line as they look to appoint their first Head of Operations to the organisation to develop and strengthen their internal operational capacity and support the organisation as it continues to grow following the recent celebration of its 50th anniversary. This position is offered on a full-time hybrid basis with a minimum of 2 days working in the London office a week.

Switchboard’s listening service caters to all LGBTQIA+ communities in the UK. This is a safe space for anyone to discuss anything, including sexuality, gender identity, sexual health, and emotional well-being. Handling over 17,000 conversations each year, their services continue to be in high demand, with their network of volunteers offering a vital service to people across the country in times of need, but also providing incredible insights into the issues that impact the LGBTQIA+ community the most.

Having been largely volunteer-resourced for most of its history, Switchboard has recognised that the charity has outgrown the ability to remain entirely volunteer-led and has sponsored a cultural shift within the organisation. Since 2021 they have been on a journey to establish a staff team and are now looking to introduce this new role as they grow throughout 2024 to a team of 11.

The Head of Operations will work as part of the Senior Leadership Team and will support the development and implementation of the organisation’s strategy and operational plan to support longer-term evolution and growth of the organisation and its services. This will involve focus on the organisations IT and technical infrastructure with oversight on other business and governance functions including Finance, HR, and Facilities. You will review these key areas and identify the best ways to manage in-house and outsourced operations to ensure operations are smooth, effective, and sustainable.

The successful candidate will be a collaborative and hands-on operations professional with board experience of a wide remit of functions including IT, Finance, HR, and Facilities. You will have project management skills with a track record of successfully driving small to medium sized projects and co-ordinate teams of people to deliver activity. You will have excellent communication skills with the ability to engage with stakeholders at all levels and bring people along with new ideas and initiatives.

Prospectus and Switchboard invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. Switchboard recognise that they are currently underrepresented within the organisation from black and people of colour communities and actively encourage applicants from this group. If you have any disability and require reasonable adjustment/s to any part of the process, then please reach out to Cairo Johnson or Matt Till.

Are you a detail orientated cashier looking for a rewarding opportunity to develop your skills in a fast paced environment? 

We have an opportunity for someone to join the finance department, supporting the Financial Controller, and our busy team to maintain all St Mungo’s cashbooks. Other key responsibilities will be:

• Facilitate and co-ordinate with the Credit Controller and Payments Supervisor matching/allocation of cash received by the Sales/Purchase Ledger.

• Provide weekly banking transactions download reports to rents and fundraising teams to facilitate cash recording. 

• Provide excellent customer service responding to requests for Faster Payments and processing these in accordance with relevant policies, including policies on avoidance of fraud. 

• Administrator for the credit card, cash card and expenses facilities

• Prepare month end bank reconciliations for review by the Financial Controller. 

In this role you will be required to work at least 2 days per week from our Central Office in Tower Hill, London. This allows for training team building, line management and other relationship building opportunities. We support a flexible approach to work with opportunities for agile working for the rest of your week; from home. 

About you 

We are looking for a proactive detail orientated individual with experience of reconciling and maintaining multiple cashbooks in a busy environment. You should also have:

• Great communication skills with the ability to liaise with colleagues across the organisation who may not have knowledge of finance processes.

• Experience of completing administrative tasks, intermediate Microsoft Office skills especially use of excel.

• Excellent organisational and prioritisation skills with a methodical and ordered approach when working under pressure to tight deadlines. 

• Knowledge of; and the ability to log and keep track of Faster Payments.

• Above all we are looking for inspirational, committed individuals who have a genuine desire to work with a charity that supports people to transform their lives. 

We consider skills learnt through experience to be as valuable as qualifications; this is a great opportunity for someone who is interested in developing their skills, with an innovative approach and able to identify process improvement changes.

How to apply  

To view the job description and guidance on completing your application form, please click on the ‘document’ tab on the advert page on our website.  

To find out more and apply please go to the St Mungo’s careers page on our website.  

Closing date: 10am on Monday 29 July 2024 

Interview and assessments on: Thursday 8 Friday 9 August 2024 

What we offer  

• Excellent Development and Growth Opportunities   

• A Diverse and Inclusive Workplace  

• Great Pay and Other Benefits   

The role

This is an exciting time for us and a rare opportunity to join a “new” charity that has the profile, assets, and mission of an established one. This is a chance to implement new ways of working and support an ambitious organisation to grow and progress, working with a new board, a newly embedded senior leadership team and, crucially, lots of new ideas.
Our first substantive Director of Finance will be able to see the bigger picture but be committed to excellence in the fundamentals. They will be ambitious, but that ambition will be underpinned by rigorous attention to detail. They will own and be accountable for their directorate but will possess a strong instinct to collaborate. Most of all, they will believe in the Charity’s mission and ensure that every aspect of our work supports its delivery.

As a key member of the senior leadership team, reporting to the Chief Executive, the Director of Finance will:
• Proactively contribute to the development and delivery of the Charity’s strategy through implementing long-term financial planning to underpin our objectives.
• Role model excellence in their management of the finance team to inspire them to thrive in their roles and deliver high performance standards across the financial functions of the Charity.
• Engage and inspire the wider Charity team to collectively foster a positive culture of financial responsibility and transparency, ensuring that all our activities demonstrate value for money and deliver impact for our donors, supporters, and stakeholders.
• Be committed to the good stewardship of our financial resources and take responsibility for the financial health of the Charity. Working with the Director of Operations & Resources, you will champion the responsible use of our financial and non-financial resources to deliver the biggest impact we can have for our beneficiaries.
• Act as company secretary, ensuring compliance with all regulatory requirements, including from the Charity Commission, Companies House, HMRC, and other relevant bodies.

Person Specification - 

Knowledge and experience
We are looking for candidates with demonstrable strategic financial leadership spanning organisational planning, budgeting, risk, and reporting. You will have:
• A recognised financial qualification. Excellent knowledge of charity financial management, procurement and contracting at a senior level is ideal but not essential.
• Experience of effective budget setting and implementing controls and processes to manage and monitoring budgets.
• Advanced understanding of risk management.
• Experience of improving policies and processes in comparable organisations.
• Success in delivering increased cost effectiveness.
• Evidence of building financial impact and performance metrics and reporting.
• Understanding of the requirements of legislation, Charity Commission and professional body guidance on being a well-run and financially accountable Charity – or an ability to familiarise themselves with charitable law.
• Considerable experience of management and development of staff.

Skills, abilities, and behaviours
• A strategic thinker with the ability to see the bigger picture and make decisions in line with the Charity’s needs as part of a team.
• Strong change management skills with experience of managing teams through change.
• Ability to work with ambiguity, lead through uncertainty and motivate people through change.
• Excellent written and verbal communication skills, including the ability to interpret and communicate financial information to a non-specialist audience.
• Strong organisational development skills, able to identify and act on opportunities to drive performance in business.
• Experience of the charity or not-for-profit environment (this could be gained as a trustee) preferably with some understanding of charity funding and investment management.
• Collaborative working style with excellent written and verbal communication skills.
• Resilient with a flexible, creative and solutions-focused approach to problem-solving.

Please see recruitment pack for full list of responsibilities