Events Assistant Jobs
We are looking for an experienced, strategically minded and solutions focused Senior Operations Manager to join us here at the Royal College of Radiologists (RCR) as part of our Exams Team.
The RCR creates and delivers exams on the behalf of the General Medical Council (GMC) to assess doctors qualifying as Clinical Oncologists (cancer doctors) and Radiologists (doctors who diagnose through medical imaging). The Senior Operations Manager will oversee the work of the operational exam delivery team, working at a high level to realise our growth plans.
As a dynamic leader, you will create medium- and long-term plans to grow exam capacity, both domestically and globally, recognising that the number of candidates completing their exams directly impacts the growth of our specialties. This will include monitoring and responding to changes in demand for exams, optimising pricing models and identifying and delivering operational efficiencies. You will achieve this by motivating and enthusing your direct reports and the wider team, connecting them to the bigger picture and ensuring they are reaching high levels of performance.
To be successful in this role you will have a significant level of operational and financial management experience, including the ability to manage budgets within a complex financial picture and long-term strategic planning skills. You will also have the ability to identify and mitigate risks in delivery, ensuring that the RCR maintains its reputation as offering world class qualifications.
You will be a pivotal player within the exams team ensuring operational efficiency and an excellent service are part of the seamless delivery of our high-stakes exams. You will have the opportunity to work with dedicated professionals who are passionate about making a difference and lead our exams operations to new heights.
What you’ll do:
- Strategic development of exam operations to deliver sufficient exams for the market/audience over the medium and long term.
- Leading the implementation of plans and initiatives for exams operations, securing and allocating resources, agreeing and managing the overall exams operations budget.
- Be an exceptional multi-team leader, providing direction and support to motivate and direct line reports in achieving exam function goals, ensuring outcomes are clear and progress is measurable.
- Responsible for operational reporting to internal Committees and other stakeholders, via written reports and in person.
- Develop and maintain product ownership of the Exams Candidate Management System (EMS) to ensure it is fit for purpose and working effectively to support strategic objectives.
- Actively participate as a member of the exams management team.
What you’ll need:
- Strong service delivery and financial management background including managing operations within exams, education or events.
- Experience of delivering growth which features value for money, operational and service improvement and efficiency savings.
- Experience of developing and managing a high performing operational team.
- Excellent people management skills with the ability to motivate and effectively manage a team delivering a variety of activities.
- Ability to provide support and build and sustain effective working relationships with a diverse range of colleagues, partners and stakeholders at all levels.
- Strong strategic analytical and evaluative skills, including ability to understand and analyse complex issues and problems.
This is an exciting opportunity to join a progressive and forward-thinking team and organisation. Please find out more about the Senior Operations Manager role, the RCR and instructions on how to apply in the candidate pack.
Why join us?
- Make a difference to the lives of Doctors and the specialities they work in every day!
- Hybrid working (40% working week can be done remotely)
- Modern working environment
- Equipment provided to work from home
- Generous annual leave allowance
- Excellent pension scheme
- Interest free season ticket loan and cycle to work scheme
- Employee Assistance Programme
Community Leader (Director) - L'Arche London
ABOUT THE ROLE
Hours of work: 37.5 hours per week (occasional evenings and weekends)
Salary: 57,000-60,000 per annum (including London weighting)
Place of work: L'Arche London Community Office, West Norwood, SE27
Some travel and overnight stays will be required within the UK
Contract type: Permanent
Closing date: Sunday 29 September, 11:59pm
As well as joining a friendly Community, where you will be well supervised and supported, and benefit from L’Arche’s mentorship programme, these are some other benefits you get by working for us:
- Paid sick pay, up to a maximum of 7wks (depending on length of service)
- Enhanced Maternity, Adoption/Surrogacy, and Paternity Pay (depending on length of service, details available on request)
- Interest free loans and salary advances available
- Free eye tests and a contribution towards the cost of glasses if you need them for work
- Free DBS / PVG checks
- Free SSSC registration
- Free Blue Light Card
- Professional membership fees paid if they are directly relevant to your role
- Free Employee Assistance Programme available to everyone
- Up to 5 days paid compassionate leave
- Up to 6 days paid (pro rata) for time off for emergency dependents leave
- Carer and Childminder costs available in some circumstances to facilitate attendance at residential meetings
- Paid mileage costs at HMRC rate
- Working from Home Allowance for those in office-based roles but for whom no office is provided
- Specialist bereavement counselling for employees and their family members
- Free Life Assurance up to 4 times gross annual salary
- Access to the Bike to Work scheme
- Joining shared meals since cooking and having a meal together is what we are all about
Main purpose of the role:
The Community Leader (Director) leads the Community in living the mission of L’Arche in our community life, by providing outstanding, person-centred and financially sustainable care and support services, by support for shared community and spirituality, and by engagement with the wider community around us.
Are you a leader who can:
- Inspire and lead a diverse and talented community of over 100 individuals with and without learning disabilities - people we support, employees, volunteers, long-term friends and members.
- Oversee and develop £2.5 million worth of registered care, supported living, and day services, ensuring compliance with CQC requirements, alignment with the L’Arche vision and values, and maintaining financial sustainability.
- Lead a team of 70 employees through strategic direction, effective processes and service delivery, and emotionally intelligent, collaborative, forward-thinking people management.
- Represent L’Arche London externally in fundraising efforts, outreach to build local partnerships, and participation in L’Arche UK leadership and governance forums.
- Embody and advocate for the L’Arche ethos of cultivating deep, long-term, and mutually transformative relationships between individuals with and without learning disabilities.
- The L’Arche London Community includes nine supported living services, one registered care home, and two day workshops, serving 34 individuals—all located within a mile of West Norwood Station.
The Role
- Lead a community that intentionally responds to the needs, choices and context of our members, and is faithful to the L’Arche UK Vision and Values, and Mission statement, and to a co-created Community Mandate and plan.
- Maintain and enhance high-quality, person-centred care, support, and housing for people with learning disabilities, both at home and in our day services. .
- Ensure the Community’s financial sustainability through robust financial planning and management.
- Foster a culture that maximises the voice and power for people with learning disabilities, and builds listening and collaboration between Community members with and without learning disabilities (including through an active Community Support Group, Community Council, Community Gatherings, listening circles, and other forums).
- Lead and manage a diverse, committed, and engaged leadership team to achieve objectives, set a positive culture, and support the personal and professional growth of our leaders.
- Cultivate an open, creative, and inclusive spiritual life, inviting everyone in the Community to deepen their collective growth. Support and encourage events that build community belonging.
- Model, advocate for, and embrace the L’Arche ethos of deep, long-term, and mutually transforming relationships between people with and without learning disabilities.
- Be a visible representative of L’Arche locally, developing relationships with community houses, surrounding neighbourhoods, local authorities, professional organisations, schools, faith communities, and L’Arche worldwide.
- Contribute to the national work programmes of L’Arche UK, and collaborate with Community Leaders of other L’Arche Communities, to share skills, best practice and resources.
About you:
- Senior leadership experience in support to adults with learning disabilities (or transferable skills and experience in a closely-related field).
- Experience leading and managing an organisation to deliver results, and to change in response to risks and opportunities.
- Experience leading and developing diverse teams to flourish, individually and together.
- Good financial planning skills and experience successfully managing a substantial budget.
- Evidence of the ability to think strategically, and work collaboratively to turn strategies into deliverable and measurable plans.
- Passionate about person-centred support, authentic relationships, and full opportunities for people with disabilities.
- Enthusiastic about the values, and mission of L’Arche, with the wisdom to combine our different needs, voices and priorities into an inclusive, dynamic, and nurturing community.
- Collaborative and resilient leader, skilled in setting culture and direction, coaching people, addressing under-performance, and adapting to various people and styles.
- Emotionally intelligent, with compassion, self-awareness, courage, integrity, and humility and a readiness to be present and visible to people across the Community.
- A good listener, able to reflect and lead others in reflective practice, receptive to mentorship and seeking help.
- Organised and capable of prioritising, delegating, and working autonomously.
- Able to listen to the whole community, and foster free speech, innovation, creativity, collaboration and consensus.
- Effective communicator, adept at adapting to diverse groups and individuals, including those with learning disabilities.
- Committed to build a diverse community that includes people of different ages, abilities, cultures, nationalities, sexualities, faith perspectives, and life experiences.
- Dedicated to ongoing professional and personal development, with a commitment to acquiring new knowledge and skills relevant to the role.
About us
In L'Arche London, we are intentionally inclusive, bringing together those with and without learning disabilities, in our community of more than 100 people. One of the L’Arche UK communities, we’re re part of a federation that includes over 150 communities across 37 countries and 6 continents.
Our community includes over 30 people with learning disabilities, with lots of different support needs, who we support at home and in our workshops. Alongside them are dedicated community members, volunteers, friends and neighbours, all integral in fostering a warm and inclusive atmosphere. Our team of employed assistants provides further support and care to our core members.
We have lots of diversity and lots of opinions. We love people, we love our busy, vibrant city, and we welcome everyone to build a community that values each individual and embraces the beauty of differences. Since 1977, our mission has been to create an environment where diversity is celebrated, creativity cherished, and independence nurtured. Together, we want a more inclusive, compassionate world.
A full job description and person specification can be found in the attached Recruitment Pack.
The closing date is midnight on Sunday 29 September 2024.
First round interviews are expected to take place between 10 and 16 October.
To apply, please read the full job description and person specification and answer the questions on our online application form.
Please also read our privacy notice for job applicants.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Are you passionate about helping churches engage with God’s mission throughout the world? Can you help BMS World Mission continue to make Jesus known, and improve the quality of life for thousands of people? If you want to play your part in connecting and enthusing churches with Jesus’ global mission, then we want to hear from you!
BMS World Mission is a Christian mission organisation founded in 1792, today we are working in around 30 countries over four continents. We are passionate about making Jesus known across the world and transforming the lives of those we serve.
We’re looking for BMS Regional Speakers (five positions) to nurture and strengthen relationships with churches and gain new regular supporters so we can see more communities transformed in Jesus’ name. You should be an enthusiastic advocate for mission, an excellent public speaker and confident in making a financial ask for BMS. You need to be outcome-driven and work towards agreed targets in the number of successful speaking engagements and new regular givers. You will have excellent communication and interpersonal skills, have a strong commitment to outstanding supporter care, have excellent organisational skills, and be proactive and computer literate. You will have a global vision, a heart for mission and be passionate about the role of the UK church in a growing world church. This is a rewarding and very active role.
You will conduct 15 speaking engagements to allocated churches in your region. 12 out of the 15 engagements need to take place during the main service, most likely on a Sunday morning. Other engagements can happen on a Saturday or mid-week event. If required and individually agreed, instead of two of the 15 speaking engagements at a church, the role holder might represent BMS at a ministers’ conference or a Christian event. Preparation, training, travel and speaking time are compensated and mileage is reimbursed.
The time required for this role adds up to about 12 hours per month / 140 hours per year. This is made up of 15 speaking engagements, including the time for travel, arriving early and staying for tea and biscuits (5h per speaking engagement), preparation time (0.5h per engagement), keeping up to date with BMS’ development with our regular publications (about 15h per year), organising speaking engagements, including all communications with the church from the offer of a visit to follow up communications after a visit, recording all communications and raising any changes to role holders (2h per engagement), attending training (online and in person), team and coaching meetings (about 15h per year).
Please note that BMS deems this role to be inside IR35 and, due to the nature of the role, will contract successful candidates via an Umbrella Agency for pay and tax purposes. You would log your hours on an hours sheet which you would submit quarterly.
The successful applicant will be a committed Christian. The nature of this role means that this is a specific occupational requirement.
Location: Remote
As there isn't a requirement to come to the office: "The role holder must be based in the United Kingdom, with regular UK travel" You will need a driving license and a car for this role.
Employment type: Part Time
Interview date: Rolling Interview
If you would like to discuss this role further, please contact, Tabea Dilling, Head of Fundraising, at BMS World Mission or visit our website for more information.
BMS World Mission mobilises people, resources and skills across the Global Church to share the good news of Jesus and practical hope they’re need
The client requests no contact from agencies or media sales.
We have an exciting opportunity for a Service Delivery Assistant to join the Devon and Cornwall Victim Support team, working 37.5 hours a week. This is a hybrid working role; the majority of working hours will be spent in our office in Plymouth and the remainder working from home, so a suitable and confidential space is required.
Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it?
Do you have resilience & adaptability? Can you work effectively with a focus on customer service and care?
If yes, then we'd love to hear from you…
What we offer:
At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:
- Flexible working options including hybrid working
- 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
- An extra day off for your birthday
- Pension with 5% employer contribution
- Sick pay allowances, maternity & paternity payments
- High Street, retail, holiday, entertainment & leisure discounts
- Access to our financial wellbeing hub & salary deducted finance
- Employee assistance programme & wellbeing support
- Ongoing training & support with opportunities for career development & progression
About the role:
This is a hybrid working role with the majority of working hours spent in our new office in Plymouth and the remainder working from home. Therefore, residence in the Devon & Cornwall area and a confidential home work space is required.
As a Service Delivery Assistant you will be:
Providing a high quality and responsive administrative function for the service and whole team including Health and Safety, finance, fundraising, social media and data entry on to case management systems
Maintaining the day to day use of the VS office
Involved in some client contact through answering the local Helpline and gaining client satisfaction feedback
Working with the staff and volunteer team to provide a seamless service to clients.
You will need:
- Experience of working in an administrative role and undertaking a variety of administrative duties
- Experience of working in a client focused service area or setting
- Experience of working and adhering to policies, processes and procedures
- Excellent IT skills and conversant with all packages in the standard Microsoft Office suite and case management systems/databases
- Excellent customer service skills with the ability to communicate sensitively and effectively both verbally and in writing with a wide range of individuals and audiences
- Resilience when speaking with those affected by crime and reading notes on their experiences
- Excellent record keeping skills with a focus on quality and accuracy.
Please see attached Job Description and Person Specification for further details.
About Us:
Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.
Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.
Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard. Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.
As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.
If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.
How to apply:
To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.
We look forward to hearing from you.
We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Community Programmes Assistant – 12 Month Fixed Term Contract
The Postcode Lottery raises funds for good causes. Together with our partners and everyone who participates in the lottery, our staff members all work towards creating a better, greener and more socially inclusive world. Would it make you proud to contribute towards this amazing mission as a Community Programmes Assistant? Join our international team at the Postcode Lottery Group in the Netherlands, Germany, Norway, the UK and Sweden!
Each year, the Community Programmes Team process thousands of applications for funding and work across 6 x Trusts. Over 4,000 good causes were supported last year by these Trusts for good causes across Great Britain. Reporting to the Community Programmes Advisor, you will work across 6 x Postcode Trusts (Postcode Trust, Local Trust, Community Trust, Society Trust, Neighbourhood Trust and Places Trust). This role will support the Community Programmes funding cycles, grant holders and applicants and support with processes involved in distributing grants to good causes across GB.
"This role supports so many charities and good causes across Great Britain and every day is very different all while celebrating the ethos and values of People's Postcode Lottery funding. In this role you get to see firsthand the impact that funding raised by players has along with directly supporting groups throughout their funding journey." Tim Hunter, Community Programmes Officer
Your tasks:
- Answer enquiries from good causes by email, letter and telephone for the 6 Community Programme Trusts. This includes providing advice on our funding programmes and supporting applicants and grant holders
- Booking and setting up meeting rooms, this involves supporting the preparation of papers, making refreshments, minute taking and arranging travel/accommodation
- Use Salesforce effectively, efficiently and consistently to assess funding applications up to the value of £25,000, complete due diligence checks, review and reply to evaluations, update records and create reports
- Assisting in organising ‘how to apply for funding’ workshops including presenting to potential applicants in front of audiences of up to 100 people and supporting Community Programme Officers with external event planning
- Oversee and maintain the 6 x Trust websites to ensure content is accurate and up to date, this will include creating content after each funding round
Your qualities:
- Extremely organised working to tight deadlines along with good oral and written communication skills, able to take minutes, draft reports, prepare presentations and bring solutions when challenges arise
- Pro-active approach with a can-do attitude. This will involve being a strong team player, supporting team members with their workloads, bring new ideas to improve processes, able to work under pressure, managing own workload and juggling priorities and deadlines
- Experience in a similar role and passionate for smaller charities and good causes with voluntary sector experience/ good knowledge of the charity sector in GB
- Strong working knowledge of Microsoft, e.g. Word, Excel and PowerPoint
- Analytical and problem-solving skills and the confidence to make decisions within the parameters defined by the Community Programmes Advisor
Benefits of working with us:
You will receive a competitive salary, join an excellent pension scheme and benefit from private medical care.
We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad.
We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we’ve achieved together.
Your wellbeing is important to us. That’s why we offer a variety of options including an inhouse gym, with an optional weekly massage, and access to mental health support services.
You’re regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support.
Your future department:
Charities are at the heart of the organisation and this position is crucial in helping to deliver the wide-ranging, exciting and incredible work funded by our players.
In 2024, our players support for charities was over £1.3 billion and this is anticipated to increase in the years ahead. With this growth comes greater responsibility. We are committed to ensuring that our players remain connected with the causes they help support. As a funder, we also remain faithful to our funding principles and ensure that we are an enlightened partner in our efforts to make the world a better place for planet and people.
Each year, the Community Programmes Team process thousands of applications for funding received several local community focused Postcode Trusts. Thousands of good causes were supported last year by these Trusts for projects across Great Britain.
Your future employer:
The Postcode Lottery Group is an international organisation with a social purpose. We set up and run lotteries to raise funds for a fairer, greener, healthier world.
Our players win prizes together with their neighbors and raise money for charity together – it’s a win-win!
Postcode Lottery players have now raised over €12 billion for thousands of charities since 1989. We’re the 3rd largest private charity donor in the world.
Every day, more than 1,500 team members in Great Britain, the Netherlands, Sweden, Germany and Norway are helping to raise €2.3 million for charity partners.
People are at the heart of what we do. Whether it’s our team, our players or the thousands of good causes supported, our aim is to play our part in creating a fairer, more equal world. We are open to ideas and are committed to creating a culture that is inclusive, representative and celebrates diversity in everyone. But we are not perfect. We will always strive to do better – that’s just who we are.
Our primary aim is to raise funds for good causes locally and globally.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Executive Assistant to the Chief Development Officer and the Director of Development (EA to CDO and DoD) will provide proactive senior-level support within a busy office and theatre environment.
The EA to CDO and DoD will support the Chief Development Officer (CDO) and the Director of Development (DoD) in delivering their roles efficiently and effectively, focusing on comprehensive inbox and diary management to ensure strategic prioritisation of commitments. They will source and / or draft briefings as needed for donor meetings and events and ensure prompt and sensitive follow-up is carried out.
As an engaged and diplomatic communicator, they would act as first point of contact for all matters relating to the CDO and DoD, working in partnership with colleagues in the Development team, and more widely across the organisation. They will understand the nuances of the external relationships the CDO and DoD hold to enable co-ordination of supporter correspondence on the CDO and DoD’s behalf, ensuring that conversations progress sensitively and at pace.
The role also manages the co-ordination and communication with the Development Board and other fundraising committees.
The successful candidate will have the following:
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Significant experience in an assistant role, including complex diary management and an understanding of the requirements of interacting with high-level external stakeholders.
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Substantial experience in a dynamic, busy environment, preferably in the fundraising sector
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Excellent written communication skills with a high level of attention to detail.
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Skilled multi-tasker - both independently and within a team - with ability to adjust to varied deadlines and work quickly and accurately to tight deadlines.
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A positive disposition, strong interpersonal skills and the ability to deal confidently with a wide range of internal and external contacts, including building and maintaining key relationships in a senior space.
If that sounds like you, this may be the role for you!
The closing date for the receipt of a completed application is Monday 9th September 2024 at 9:00am.
Please Note: We will close applications when we reach 100 applicants, and we may interview candidates throughout the application period. Please submit your application as early as possible to avoid disappointment.
The client requests no contact from agencies or media sales.
Alexandra Park and Palace is a major event, heritage and cultural destination in north London. It is a rare survivor of the great Victorian age of entrepreneurship, exhibition, and spectacle and was the birthplace of BBC Television in 1936.
The Financial Transactions Supervisor provides support to the finance team and is responsible for ensuring all financial transactions are processed in an efficient and effective way, and bad debt is kepy to a minimum.
Proven exprience in a similar role is essential along with practical experience of working on both purchase and sales ledgers. Good communication skills with the ability to explain finanical processes to non-finance managers is required.
This is a fixed term contracted expected to last approximately 12 months to cover a period of maternity leave.
Main duties include
- Timely and accurate processing of supplier invoices
- Raise customer invoices (including event settlements) and ensure debt is collected and recovered
- Supervise and support the weekly paymet run
- Line management responsibility for Accounts Payable Assistant
- Ensure sub-ledger reconciliations are completely
- Review all Aged Creditor listings on a bi-monthly basis and take appropriate action
- Review Aged Debtors monthly and apply credit control procedures for outstanding debt collection
This is not an exhaustive list, please see the JOB PACK for further details and how to apply
Our mission is: To repair, restore and maintain the park and palace for the recreation and enjoyment of the public forever.
ABOUT US
Action Village India (AVI) is a small UK based organisation that since 1989, has been supporting Indian partner organisations who work alongside villagers in some of the most remote parts of rural India so they can improve their lives, livelihoods and resilience. We work towards an India which is just, fair and inclusive, where all people regardless of sex, gender identity, ethnicity, caste, religion can benefit from the country’s economic development and lift themselves out of poverty.
At the heart of our work, are our partnerships; many of which have spanned decades. Our partner organisations are led by Indians and whether these are large or small organisations, or social movements, all work directly at the grassroots level across rural India – from Bihar and Jharkhand in the North, in Odisha and down to Tamil Nadu in the South. The communities they work with, are some of the poorest in India. They are experts in their fields and work hand in hand with local people to design and inform projects to best serve their local communities and secure rights and social justice for women, men and children.
We accompany our partners for the long term, solidarity with our partners and their communities is at the core of how we work. This means we have developed relationships over the years, based on mutual respect, reciprocity and transparency. We are not governed by donor funding cycles and agendas but are led by our partners and the needs they identify and are committed to shared learning and collaboration. We keep our UK costs to a minimum with core staff and rely on an active and engaged set of Trustees, volunteers and supporters. Both staff and Trustees of Action Village India have relationships with staff from our partner organisations, created through ongoing dialogue, partner and community visits and participation in learning forums.
JOB DESCRIPTION
Job Title: Fundraising and Partnerships Manager
Job Purpose: To develop fundraising proposals and raise funds from trusts and foundations. To raise funds for Action Village India through our trading activities and events.
Reports to: Executive Director
Salary: £30,000 pro rata
Hours:21 hours per week (equivalent to 3 working days) – ideally including Wednesday and Thursday.
By agreement there is an option to work an additional 11 events days over the full year. This is related to WOMAD and our other events. This is revised annually based on the agreed workplan.
Location:Dalston, London (5 Balls Pond Road, N1 4AX)
Contract: Permanent, pending a successful 6-month probationary period
Annual Leave: 25 days (pro rata)
Pension scheme: Action Village India provides access to an auto-enrolment pension plan through the Pensions Trust for all staff who have completed 6 months of satisfactory service with 3% employer contribution.
In line with legal requirements this post is subject to a Right to Work check.
Accessibility: We would like to offer our sincere regrets that due to the location of our office this position isn’t suitable for anyone with additional accessibility needs. The Action Village India office is on the second floor with a narrow staircase and no lift. If this situation changes in the future, we will update the information for any future vacancies.
FUNDRAISING
1.1 Fundraising Management and Donor Liaison:
- In line with Action Village India’s project funding priorities, research and develop fundraising proposals for new and ongoing projects to be submitted to major donors, trusts and foundations as well as other appropriate sources.
- Keep up to date spreadsheets and databases tracking donor deadlines, the status of applications and reporting deadlines.
- Ensure that material from partners for monitoring reports is developed as needed and work to ensure that reports are submitted as required and to agreed deadlines.
- Support the Executive Director with fundraising and reporting to individuals and trusts.
1.2Events
- Plan and manage, in collaboration with the Action Village India team, the events for the year
- Attend Action Village India fundraising events (evenings and weekends as agreed with the team)
- Attend WOMAD festival and support the Action Village India team with the successful running of the Action Village India stall and presence at the festival.
1.3 Individual Giving
- Planning and delivering our regular appeals and engagement communications.
- Develop new ways to engage our supporters’ base and grow income from Individual Giving products.
- Build engaging journeys to retain existing supporters and develop more supporters.
1.4 Communications and Development Management
- Create communications content that inspires supporter engagement and promotes loyalty.
- Contribute relevant material and content to Action Village India newsletters.
- To design and produce communication materials – Annual Report and Appeals
- Supply project information to support appeals to individual donors, and at public events including WOMAD; co-organise the exhibition at WOMAD.
- Work with partners to generate engaging communications and marketing materials about the progress of their work, including visual content.
- Work with partners to generate material on which to base awareness-raising and educational work in the UK, where appropriate.
- Manage the creation of the organisation’s content, for example, leaflets, webpages and annual reports.
- Work closely with the Communications and Administrative Assistant to support the creation of social media content and other customer relationship material, ensuring this feeds directly into the Communications Strategy.
- Support the Executive Director in monitoring and assisting with formal progress reports to funders, and any other work based on the organisation’s requirements.
GENERAL RESPONSIBILITIES
- Represent Action Village India as required.
- Abide by organisational policies, codes of conduct and practices.
- Support and promote diversity and equality of opportunity in the workplace.
- Keep confidential any personal, private or sensitive information.
- Cover for colleagues or undertake other duties commensurate with the accountabilities of the post as necessary.
PERSON SPECIFICATION
EXPERIENCE
- Ideal minimum of three years proven experience in fundraising from trusts and foundations, events and individual giving.
- Proven experience in writing project proposals and reports for funders.
- Proven success in raising funds from trusts and foundations in the UK, working alone or perhaps as part of a larger fundraising team.
- Experience co-organising events and fundraising activities.
KNOWLEDGE and SKILLS
- Knowledge of Trusts and Foundations and institutional fundraisers particularly in the UK.
- Knowledge of the international solidarity and development landscape and/or familiar with funder processes, databases and requirements.
- Knowledge of Charity Law, Data Protection, Fundraising Code of Practice and other relevant marketing or fundraising standards in the UK.
- Ability to produce high quality written project proposals, narrative and financial reports and communications materials for a range of audiences.
- Ability to absorb, filter and re-present information for new audience
PERSONAL QUALITIES
- A passion to support humanitarian activities that benefit the most vulnerable.
- Excellent communication skills: presenting complex information clearly, concisely and persuasively.
- Proficiency in using Excel.
- Ability to stay focused and efficient in the face of changing priorities and multiple demands.
- Ability to self-manage your workload and be suited to working in a very small team, being flexible and able to take initiative.
- Excellent organisational skills, including ability to work systematically to deadlines.
- Demonstrable interpersonal and relationship building skills, including, if possible, building cross-cultural relationships and working remotely with organisations in other parts of the world.
DESIRABLE REQUIREMENTS
- Experience of working in partnership and solidarity with national and local NGOs.
- Ideally, experience of working in international development with a specific focus on Asia and India.
- Clean driving licence
- IT skills
- Photoshop and Indesign experience
OTHER REQUIREMENTS
- Able to work some evenings and weekends and stay overnight where necessary (in particular, WOMAD festival which falls on the last weekend of July).
- Able to travel to rural India if required
- Commitment to equal opportunities, anti-racism and anti-discriminatory practices.
- Ability to apply awareness of equality, diversity and inclusion issues to all areas of work.
- Commitment to the values, vision and ethos of Action Village India.
CLOSING DATE FOR APPLICATIONS: 9 AM, Monday 16th September
Selection Process and timescales:
- 9am Monday 16th September 2024
Deadline for applications - Wednesday 18th September
You will receive an email from us whether or not you have been selected for an interview. You will also be asked to complete a written exercise(s) before the interview. - Monday 23rd September 17:00
Deadline for submission of written exercise(s) - Thursday 26th September
Interviews - You will be informed of our decision on your application and interview as soon as possible after 26th
- Wednesday 2nd October or when discussed and agreed
First possible starting date or starting date when discussed and agreed.
The Assistant Chief Operating Officer will support the Chief Operating Officer in their duties, principally in assisting with administration of the revised governance introduced as part of the Cathedrals Measure, as well as emerging requirements in Safeguarding and Net Zero.
No
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Who we are:
We are the Society of Genealogists (SoG), an educational charity founded in 1911. The Society is the custodian of an extensive and exciting collection of diverse historical and modern, physical, and digital records, including grassroots sources, rich data of unlikely origin, and exceptional assets that capture the unfolding, unofficial history of us all.
We provide a well-regarded programme of education and training, supporting people not only to research their family roots but also to understand what they’ve found. Put simply, we recognise that knowledge of our past helps to illuminate the present and guide the future, so we continue to research, learning from all of our histories.
Benefits:
· Twenty-five days of annual leave as well as Bank Holidays.
· Access to member benefits of the Society of Genealogists
· Pension scheme
Location: This role is based in London, at our Research Hub, Wharf Road, London, N1 7GS. The role requires on-site office working with flexibility for home working one day a week.
Purpose:
You will be a key part of the SoG team, managing our multimillion-pound library and educational space, as well as providing administrative support to the Head of Membership. As we are a small organisation, there are opportunities to gain experience in a variety of areas, such as events, library and archive services, finance and data systems, and governance. The role would suit someone with the energy to make the job their own, who is able to work independently, and who thrives in an environment where they can make a real difference to the thousands of people that we serve.
Because our library will be open to the public on weekends and occasionally in the evenings, we are looking for someone who can work flexibly, but in return, we can be flexible around your needs too, including offering some home working.
Key Responsibilities
Office Management
- Update and maintain the office risk assessment
- Act as point of contact for our maintenance suppliers
- Keep personnel records up-to-date
- Manage office supplies
- Manage the booking of our events space, liaising with external clients
- Ensure a smooth-running office and premises
Membership
- Monitor and respond to member enquiries by email, telephone or in person
- Maintain and update the CRM and membership records
- Maintain and amend mailing lists and process returned mail
- Process cheques and DDs, actioning the BACS reports weekly
- Produce regular membership reports
- Process paper renewals and gift options
- Welcome visitors at Reception when required
Governance
- Take minutes of meetings as required
- Organise internal events and meetings
- Filing and administrative duties as required
Criteria:
Essential
· Ability to work unsupervised and in teams with a diverse range of people
· Excellent organisational skills
· Excellent writing skills
· Excellent attention to detail
· Excellent customer service skills
· Strong command of the English language and outstanding communication skills, both
written and verbal
· Ability to prioritise and multitask
· Excellent computer literacy, particularly in Microsoft Office applications
· Ability to handle confidential information with sensitivity and discretion
· Positive and proactive approach; ability to find practical solutions and to work cooperatively with internal and external stakeholders
Desirable
· Experience of taking minutes at meetings
· Experience of working with a CRM
· An interest in family history
Application process
Please send a CV of no more than 2 pages and a covering letter of no more than 2 pages setting out how you meet the criteria in the ‘Essential’ list, using the criteria as headings.
We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law.
Closing date: Applications are being reviewed on a rolling basis, please apply without delay to avoid disappointment.
Please send a CV of no more than 2 pages and a covering letter of no more than 2 pages setting out how you meet the criteria in the ‘Essential’ list, using the criteria as headings.
The client requests no contact from agencies or media sales.
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We’re an award-winning charity running local learning centres in the heart of the communities where the young people we support live. Our centres provide a high-impact education programme which includes practical learning support, pastoral care, and motivational and confidence-building activities for young people aged 7-18. Our aim is to enable students from the least advantaged neighbourhoods to realise their ambitions and achieve their wonderful potential.
As the UK’s leading university access organisation, our staff team is helping more than 50,000 young people each year at its 43 learning centres and extension projects across England and Scotland, and we plan to scale-up our provision to 50 centres over the coming years.
We are seeking a talented Director of Development (maternity cover), fully committed to our widening participation cause, to join our Senior Leadership Team. Working with the Chief Development Officer, the postholder will coordinate all aspects of the charity’s fundraising function, joining the leadership of a highly successful fundraising team to meet and exceed its ambitious fundraising targets (currently £13m per annum from donations, grants and university partnerships - and projected to rise each year as the charity expands its reach)
Contract
Full-time, fixed-term until November 2025. This role may also be part-time (0.8 FTE) - responsibilities will be adjusted proportionally for part-time candidates.
Start date
As soon as possible, to be agreed with the candidate
Working hours
09:00 to 17:30, Monday to Friday.
However, we operate core working hours in Head Office so you can choose to start early and finish early (e.g. 8:00 to 16.30), or start later and finish later (e.g. 9.30 to 18:00).
We are a delivery organisation providing frontline educational services for young people. Our Head Office team is based on the site of our North Kensington centre in West London. We are an organisation with team members at different stages of their career, including many in their first roles: we are committed to nurturing talent and providing a developmental culture for all. Our Head Office team works in-person 4 days (or 3 days for a 0.8 FTE staff member) per week.
Salary
£63,000 - £68,000 (inclusive of £2,600 London contribution)
Location
IntoUniversity Head Office, 95 Sirdar Road, London W11 4EQ, with regular travel to engage funders and other stakeholders.
Annual leave
36 days (33 days leave inc. bank & public holidays + 3 closure days, two in December and one in July)
Staff benefits
- Employer pension contributions of 6%
- Year round ‘early finish’ Fridays at 4.30pm
- Summer working hours (finish at 1pm on Fridays for six weeks in the summer
- Employee Assistance Programme including access to medical and legal support
- Life Assurance scheme with AIG including SmartHealth service with access to 24/7 online GP appointments
- Interest-free new starter loans of up to £1,000
- Cycle to Work Scheme and Travelcard Loan Scheme
- Enhanced maternity, paternity, shared parental and adoption pay and sick pay allowances
- Staff in FOCUS – rewards, competitions and prizes across the year
The main duties of the role
Working with the Chief Development Officer and Assistant Director of Development to oversee the charity’s fundraising operations, including:
- Leading the day-to-day active oversight and coordination of the charity’s fundraising operations (eg the management of prospect research and prioritisation, managing workflows, solicitation planning, ensuring effective stewardship of supporters, tracking and monitoring funding)
- Along with the Chief Development Officer and other members of the team, leading on fundraising bids, and supporting the fundraising team in their preparation of compelling and high-quality applications
- Supporting the fundraising team in the effective management and prioritisation of its prospect pipelines
- Ensuring effective solicitation planning across the team, from researching potential donors and the development of donor relationships, through to the design and implementation of solicitation and stewardship strategies
- Senior oversight within the fundraising team over the charity’s fundraising from Trusts and Foundations
- Ensuring effective stewardship of supporters is maintained and developed across the team
- Tracking and monitoring of funding, working closely with the finance team and ensuring that accurate records are maintained
- Coordination of the Trustee and Development working group meetings on fundraising, and implementation of agreed actions
- Managing a portfolio of strategic funders including high-net-worth donors, university partners and family foundations
- Taking on a leadership role on targeted fundraising campaigns, in particular in conjunction with university partners for multiple centres
- Working with the data protection team to ensure fundraising activities meet data protection requirements
- Developing and maintaining a donor communications plan
- Coordination of fundraising requests to the Senior Management Team
- Senior oversight of events, encompassing both fundraising initiatives and maximisation of stakeholder engagement and fundraising
To provide direction, expertise, guidance, vision and leadership through:
- Playing a fully active role on the Senior Leadership Team in the general management of the charity, ranging from taking forward the charity’s strategic planning through to responding to the unexpected and contributing to day-to-day decisions on operational and staffing matters
- Acting as line manager for members of the fundraising team, including (but not limited to) the Senior Partnerships Manager and Trust and Foundations Manager
- Championing diversity and inclusion in your role at all times, fully supporting with the implementation of the charity’s Diversity and Inclusion Strategy
- Taking on specific projects for the charity as appropriate, and supporting the work of IntoUniversity in any other reasonable ways
The client requests no contact from agencies or media sales.
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Legacy & Individual Giving Assistant - Derby
Full time role - 37 hours per week
For more than 80 years, families have been choosing MHA to support the needs and aspirations of their loved ones in later life. People have been forging friendships through our community programmes; fundraising to drive our charitable goals; and spreading the warmth, comfort and spirituality that you’ll find across every MHA home, community and development.
We are here to help people to live later life well.
Could you be the person to join MHA as our Individual Giving & Legacy Assistant as we continue to enable people to thrive in later life?
About the Role
An exciting opportunity has arisen to join the MHA Fundraising department as the Legacy & Individual Giving Assistant.
Reporting to the Legacy & Individual Giving Manager, you will be a key member of the Fundraising team at MHA. It is a wide-ranging role that will be crucial in making sure that the team meets their aim of increasing income from individuals and securing future income from gifts in Wills.
Your strong administration skills will enable you to assist the team in the delivery of the legacy and individual giving programmes, providing the high-quality administrative support that underpins all of the activities that are implemented. This will include providing excellent supporter care through all communication channels and being the first point of contact for related fundraising enquiries. This is not solely an administration role though. You will have opportunities to develop your marketing and fundraising skills through your involvement in a variety of activities, such as, appeals and campaigns, digital marketing, events, supporter care and internal communications.
There will also be opportunities to work on ad-hoc projects, collaborate with the wider Fundraising team as well as other departments across the charity.
For more information on the role please see the attached Job Description.
About You
With a proactive, high-energy and enthusiastic approach you will enjoy working as part of a team. You will have excellent communication skills, which you will use in building relationships with colleagues, supporters and service users, showing empathy and sensitivity at all times.
In addition to strong administration skills, and a keen attention to detail, you will have experience in planning and coordinating your own workload and enjoy taking on extra challenges such as ad hoc projects.
In return we offer a committed and supportive team and a great staff membership scheme which includes training, pension, life assurance, access to high street vouchers and lots more.
About us
Methodist Homes (MHA) is the largest charity care provider in the U.K. We have 80 years’ experience of delivering care and support to over 19,000 older people. We understand what it takes to help people live later life well through our care homes, retirement living schemes and community groups.
At MHA we place great importance on nurturing the mind, body and spirit of those we care for and their families, along with commitment and dedication from our 7,000 employees and 4,000 volunteers, regardless of faith, background or belief.
We offer some of the highest quality care, accommodation and support services for older people throughout Britain. Our mission is to inspire the best care and wellbeing at every stage of later life.
Why join MHA?
We have a supportive 'family' like culture, the people at MHA are genuinely warm, friendly and a pleasure to work with.
- High colleague employee engagement scores.
- Highly supportive and compassionate leadership team.
- Colleagues have access to chaplaincy and pastoral support.
- Employee Assistance Programme.
- Independent free counselling and legal advice
- Favourable pension scheme
- Hardship/welfare fund
- Competitive pay and benefits including a discount scheme
- A range of flexible benefits including an option to buy or sell additional annual leave
- Genuine career progression and development.
MHA are fully committed to the principles of equality, diversity and inclusion (EDI) as this is embedded in our values: respect, nurture and inspire. In addition, as a committed employer we have been awarded level 2 under the Disability Confident Scheme. Click here to read more about this.
“Agencies: Please note, MHA do not accept unsolicited CV’s from any agencies, regardless of whether they are on our Preferred Supplier List (PSL) or not. We only accept CV’s from agencies that have been appointed and briefed by MHA’s central Talent Acquisition Team.”
Please provide your full CV and Covering Letter for review.
We look forward to receiving your application
The client requests no contact from agencies or media sales.
Application deadline: 22 September 2024
Interview dates: 29 October (final)
Starting date: To be confirmed
About Oak Foundation:
Oak Foundation commits its resources to address issues of global, social, and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. Through our grant-making, we support others to make the world a safer, fairer, and more sustainable place to live. With offices in Europe, India, and North America, we make grants to organisations in approximately 40 countries worldwide.
Background:
All women and girls should be safe, free, and have an equal chance to thrive. Yet, every day, women experience violence and discrimination and are denied the freedom to decide how they will live. This undermines their health, safety, dignity, and independence. We find inspiration and hope in strong and vibrant movements, built, and led by women, which are transforming lives and communities across the world. Their shared purpose and collective power are advancing a more just world – in ways that protect human rights and the future of our planet.
Supporting these movements to live, breathe, strengthen, and grow – by enabling women’s agency, leadership, and capacity – is at the heart of what we do. In addition to a deep commitment to advancing women’s rights, our culture is characterised by collegiality, mutual support, high expectations, and laughter. Read the IAWP strategy for more details.
In addition, Oak Foundation and its Trustees support several other areas of interest to create a safer, fairer, and more sustainable world through engaging grant-making programmes. We strive to live the values we work to advance.
We are currently recruiting a Programme Assistant and Executive Assistant to manage a portfolio of grants and contribute to the implementation of the IAWP strategy. In addition, this Programme Assistant and Executive Assistant will support London-based Trustees by managing their schedules, arranging travel, and processing discretionary grants. The role of the Programme Assistant and Executive Assistant is essential in maintaining the seamless operations and success of our foundation.
Executive Assistant to London based Trustees (approximately 30%)
- Processing discretionary grants for Trustees by liaising with the organisations identified to receive grants, collecting necessary documentation, and coordinating with Oak grant management team
- Assisting the Trustees with external contacts, including prioritising correspondence and phone inquiries, drafting responses as necessary, and managing workflow emerging from these contacts
- Scheduling and coordinating Trustee appointments, meetings, and travel itineraries, including the preparation of background materials, arranging meetings and events, and ensuring appropriate follow-up of decisions and agreements
- Supporting Trustees in various boards and committees, including all aspects of preparation and follow-up
Support to the Issues Affecting Women Programme team (approximately 70%)
- Grant-making: Master grant-making tools, especially the grant management system (i.e. database) to facilitate team management of the grant-making process. Develop a deep understanding of the grant portfolio to support execution of the overall strategy.
- Communications: Work with the Communications Department to prepare and pull together material for presentations, briefings, and background material as required. Work with the team and director to manage a communications plan for the programme. This may include preparing and coordinating material and presentations for board meetings, events, meetings, and team calls. It may also include drafting and preparing communication updates, including programme newsletters.
- Scheduling: Manage the Director’s and team’s schedule and movements, including coordinating all activities, arranging meetings, and coordinating travel including applying for visas, and booking planes/trains/accommodation/developing an itinerary. Help track and support meeting deadlines.
- Team calendar: Maintain overall team calendar for planning purposes.
- Administration: Provide administrative support to the team (and office when requested): organise and maintain files, submit expenses, and log documents with response deadlines. Other administrative tasks as assigned.
- Meetings: Attend various meetings with internal and external parties; take notes and follow up on action points as required.
- Routine correspondence: Draft routine correspondence, including various programme reports and other briefings.
- Contracts and payments: Provide support in drafting contracts and payments, and liaise with third party providers on various issues. Maintain a roster of consultants and keep a record of staff satisfaction with work completed.
- Events planning: Coordinate team training activities and meetings including: organising invitations to participants and room set up (table, chairs, flipcharts, video equipment); providing video call information; ensuring presentations are in the right format; and organising lunches, booking restaurants, pick-ups, and other logistics. Provide other back-office support as needed.
- Recruitment: When recruitments take place, follow-up with candidates at all stages of the process in liaison with the HR team.
Other support tasks including:
- Performing reception duties by meeting and greeting visitors for the Trustees and the IAWP programme
- Advising staff visiting from other offices about arrangements for visiting London (e.g., hotels, restaurants, booking meeting rooms) for Trustees and IAWP related visits
- Setting up the office for newcomers in IAWP team: arranging desks, IT devices, and stationary etc
- Acting as back up to others in the London office for office management tasks (i.e., performing reception duties, liaising with office concierge, and setting up offices for newcomers, etc).
In addition to your main duties, you will be required to carry out such duties consistent with your position as required.
Position requirements
- University degree or equivalent experience
- Approx. 5 years in a comparable role
- Excellent organisational skills, high level of discretion, and attention to detail
- Advanced fluency / first-language level knowledge of English, additional languages a plus
- Polyvalent, enjoy working on multiple projects, and able to juggle competing priorities
- Can do attitude, positive, and resourceful
- Be results-oriented, and prompt to anticipate needs, proactive
- Ability to work independently and under pressure
- Commitment to the continuous improvement of personal and organisation-wide results
- Team player and enjoy working with multi-cultural teams across the globe
- Good with numbers and budgets
- Ability to manage and adapt to rapidly evolving communication and document management technologies
- Experience with database programmes, and proficient in Microsoft Office Suite
- Dynamic personality with a sense of humour
- Committed to Oak’s organisational values
The client requests no contact from agencies or media sales.
- Are you keen to create and deliver community fundraising activities?
- Do you love connecting with donors to grow their individual giving?
National AIDS Trust is the UK's HIV rights charity. Join us and you can play a key part in stopping HIV from standing in the way of health, dignity and equality, help us bring an end to new HIV transmissions by 2030.
We're looking for someone who is excited about supporting community fundraisers across the UK to raise funds for us. You'll have the skills and interest in creating and delivering our own events and community fundraising activities. You'll build relationships with our supporters, developing our presence and support within the communities we serve to raise income.
You'll take the lead on delivering the strategy and operational plans for community fundraising, individual giving and supporter stewardship. The role provides varied opportunities to learn and develop within these areas, and will suit someone who is either new to the fundraising sector or who is looking to progress from fundraising assistant level. You'll need to bring a passion for building relationships, and delivering excellent supporter care.
You'll be part of a small team of dedicated colleagues working across different fundraising specialisms whilst collaborating to reach our goals, and a key part of an organisation of people who are all inspired by the difference we can make.
Closing date for applications: Monday 9 September 2024 (9am)
Interviews: Tuesday 17 and Wednesday 18 September 2024 at National AIDS Trust's offices in London
The application pack documents can be downloaded from our website, or by emailing us quoting the job title for a paper copy, or by calling us. All materials are available in larger fonts upon request.
National AIDS Trust is committed to equality and diversity and particularly encourages applications from people living with HIV, gay and bisexual men, trans and non-binary people, and people from black and minority ethnic communities.
We welcome applications from disabled people and are committed to making reasonable adjustments wherever possible.
National AIDS Trust (NAT) is a Registered Charity No. 297977 and a Company Limited by Guarantee No.2175938 (registered in England and Wales)
The client requests no contact from agencies or media sales.
Main purpose of Post
The Finance Executive will work as an integral part of the Finance Team, providing a high-quality finance function and supporting fundraising activity with accurate processing of income from a range of sources.
The Finance Executive will support the Head of Finance and Resources with the day-to-day financial management of the charity, including annual budgeting and monthly management accounts.
What you do
Income:
• Ensure all income including cash, cheques and online platforms is processed accurately into the fundraising CRM (Raisers Edge) and accounts package (currently Aqilla).
• Ensure gift and donation income is accurately coded with the correct campaign, appeal and fund.
• Complete the reconciliation of income between the bank
and the fundraising CRM.
• Support the Finance Assistant to ensure all funds are banked in a
timely fashion.
• Liaise with fundraising colleagues to support timely donor care and producing donor gift recognition letters within agreed timescales.
• Coordinate the preparation, claiming and recording of gift aid submissions.
• Raise invoices as required and respond to invoice queries.
• Chase outstanding debtors and ensure payments are received in a timely fashion.
• Take a lead on processing, coordination, and administration of legacy income
Expenditure:
• Ensure that purchase invoices are properly authorised, coded and processed accurately into the accounts package.
• Ensure company credit card expenditure is reconciled and processed into the accounts package accurately.
• Assist staff with expenses queries and ensure expense claims are processed in a timely manner.
• Prepare payment runs for approval and upload to banking system
• Ensure creditor accounts are reconciled with payments matched against invoices.
• Respond to purchase and invoice queries as required
• Set up supplier accounts as required
• Work with the Grant Officer to ensure all grant commitments are processed and reflected in creditors
Bank and cash:
• Reconcile all bank accounts at the month end, including online donation platforms (e.g. Just Giving, PayPal, etc)
• Process all non-income from the fundraising/donor package in a timely manner
• Process all non-creditor payments in a timely manner
• Respond to banking queries
• Support with management of Bank Mandates
• Support the Head of Finance with management of investments
Month end:
• Support the Head of Finance in the production of the month end accounts pack
• Support the Head of Finance in the production of the year-end accounts and audit
• Support the Head of Finance in the production of the annual budgets
• Manage the monthly accruals and prepayments process
• Update the grants spreadsheet with expenditure during the month.
Budget:
• Work with the Head of Finance to review budget lines on a monthly basis, identifying any variances, in preparation for monthly meetings with Budget Holders to review expenditure
Events:
• The finance team are involved in major fundraising events, and you will be required to work ad hoc evening and weekends to support the finance function. This will include processing donations, including cash.
General:
• Deal with ad hoc tasks as and when they arise
The client requests no contact from agencies or media sales.