Business Administrator Jobs

Due to the success of a new strategic direction, leading to an increase in income and impact, Newcastle Hospitals Charity has a fantastic opportunity for the right person to succeed in the role of Fundraising Coordinator.  This role will join a collaborative and energetic team who raise funds from a variety of sources including events, community fundraisers and individual giving.

One of the largest NHS charities in the UK, Newcastle Hospitals Charity (NHC) works in partnership with Newcastle Hospitals to fundraise for and to support a range of projects that go beyond public funding and enable the Trust to deliver its ambition and deliver goals that the NHS can’t do alone. Projects supported by NHC include the purchase of specialist clinical equipment; capital infrastructure and initiatives that support the health and wellbeing of patients and staff. We are proud to make a genuine difference to people’s lives each and every day.

This role plays a key part in delivering the ambitious Charity strategy, linking the hospital charity, NHS staff members, and the local community.

You’ll inspire and bring out the best in our supporters, helping them to achieve their fundraising goals. You will understand supporters’ motivations and help them to support Newcastle Hospitals Charity in the way that appeals to them. All while ensuring you offer excellent levels of communication; fundraising guidance; suitably recognise their contribution; and demonstrate the impact of their support.

You’ll form productive and positive relationships with individual donors, staff, community partners, fundraisers and volunteers, to grow productive and positive relationships with them.

You will deliver exceptional donor stewardship that meaningfully connects with supporters and grows our supporter base, whilst developing a robust prospect pipeline. Relationship management is key to this role, the ability to connect with people on a very personal level, and with compassion.

You will be responsible for establishing a strong network of community partners, raising the profile of the charity by attending key networking events and staying abreast of key sector insights and trends.

ROLE PURPOSE

This role provides vital administrative support to the fundraising team, handling a range of tasks from donation processing and data management to coordinating team schedules and managing the giving inbox. The Fundraising Assistant plays a key role in ensuring smooth daily operations through effective record-keeping, accurate processing of cash and card donations, and organising essential materials and resources. Additionally, this position serves as a first point of contact for donors and supporters, delivering a warm and welcoming experience for all who call or visit the Welcome Office.

MAIN DUTIES & RESPONSIBILITIES

Administrative Support

• Donation Processing: Process and log all donations, including cash, card payments, and online donations. Ensure accurate coding and logging of donation information, especially during seasonal appeals, and support backlog processing as needed.

• Email and Inbox Management: Respond to emails in the giving inbox, directing queries appropriately and maintaining organised records of communication.

• Cash Handling and Banking: Arrange and oversee regular cash collections, maintain records in the safe, and support regular cash counting and banking to ensure accurate and secure handling of donations.

• Scheduling and Coordination: Support team scheduling needs, including coordinating departmental meetings, agendas, and any follow-up actions. Assist with booking and organising events as needed.

• General Office Support: Manage the distribution of collection tins and buckets, assist with inventory and stock checks for fundraising materials, and ensure an organised work environment for all fundraising resources.

• Additional Administrative Duties: Perform a variety of other administrative tasks to support the wider fundraising team, including preparing reports, maintaining organised files, and supporting volunteer coordination when required.

Supporter Engagement

• Act as the first point of contact for all donor enquiries through phone, email, and in-person interactions, ensuring a positive and engaging experience for all supporters.

• Process donations made in person, over the phone, and through other direct channels, and assist with maintaining a timely and personalised thank-you process for supporters.

• Help ensure that donors and supporters receive the necessary materials and information for a successful and enjoyable engagement with the charity. SGHC – Role Profile Page 2 of 2

Team Collaboration

• Provide front desk coverage, welcoming visitors and donors at the Welcome Office and serving as a friendly and helpful representative of the organisation.

• Work collaboratively with the fundraising and wider team to support ongoing needs, assisting with tasks across departments as needed to ensure smooth operations.

• Support team members with ad hoc projects, activities, and any high-priority tasks to contribute to overall team objectives.

• Any other duties as required by the needs of the organisation

Additional Information

• Hours: This is a part-time role of 22.5 hours per week. While the role is fully office-based, there is flexibility in how these hours can be scheduled, and they may be spread across 3, 4, or 5 days depending on preference.

• Location: This role is based in the Welcome Office, at St George’s Hospital, Tooting where the Fundraising Assistant will serve as a front-facing representative for the organisation. 

Our Company

At Tutors Green, we connect students with exceptional tutors.  We’re a purpose led company on a mission to make first-class tuition accessible to more students. 

We believe every student deserves the chance to succeed, no matter their background. That's why we partner with schools, local authorities, and charities to ensure equal access to top-notch education.

Since 2015, we've helped thousands of students build confidence and achieve their academic goals through personalised tuition programs. Our success comes from our unique approach: we work with a select group of expert tutors, carefully match each student with the right tutor, and provide regular feedback and reporting to ensure every student thrives.

It’s been an exciting year at Tutors Green, we’ve experienced rapid growth in demand for our services and our internal team has doubled in size. To maintain the quality of service as we scale up our tuition services nationally, we’re continuing to grow our internal team.

About The Role

As a Business Support Officer, you'll be joining our passionate and supportive recruitment team, working closely with Senior Recruiters to help identify and attract the best tutors for our students. Your role will be pivotal in ensuring that our hiring process is seamless, guiding candidates through the application process and making sure they have an exceptional experience from start to finish.

If you’re driven by purpose-led work that fosters positive change in education and enjoy working in a fast-paced environment, this could be just the right role for you. 

Key Responsibilities:

• Managing job ads and screening CVs

• Conducting screening calls 

• Coordinating with Senior Recruiters and Tuition Programme Coordinators

• Screening applications 

• Scheduling and transcribing interviews.

• Managing recruitment documents, including employment verification. 

• Maintaining records in the Applicant Tracking System and Single Central Record.

• Handling pre-employment checks such as obtaining references and processing DBS applications.

• Serving as the first point of contact for candidates and ensuring a positive experience.

What We’re Looking For (Essential Qualities):

• A strong communicator with a deep sense of customer empathy.

• Seeking a confident, enthusiastic Business Support Office, passionate about attracting top talent and driving our mission forward

• A natural ability to develop and maintain relationships.

• Highly organised with excellent time management skills.

• Proficient in prioritising tasks effectively.

• A commitment to safeguarding children. 

• High proficiency in Google Sheets and Google Docs.

• Highly efficient in data entry with a keen eye for detail.

• Ability to thrive in a fast-paced, dynamic environment, and handle multiple tasks simultaneously.

• Strong collaboration skills and the ability to work effectively within a team.

• Ability to think on your feet and resolve issues quickly and efficiently.

We will provide the training and support required, so you can thrive in your role and have a positive impact on the academic outcomes of the pupils we work with.

Tutors Green is committed to the safeguarding of young people. In accordance with our Child Protection and Safeguarding procedures, this position requires an Enhanced DBS check.

Benefits: 

• A chance to work as part of a dynamic, friendly team.

• Develop your professional skills with training courses.

• Workplace pension. 

• Enhanced parent policies. 

• Regular team dinners, lunches and socials (including pasta making courses!). 

• 26 days of paid annual leave (plus Bank Holidays).

• Health benefits: Free health and dental care insurance. 

• Salary: £22,000 - £27,000. 

Your new company
We offer a variety of expert services to healthcare organisations and other entities across the UK and beyond. Our services encompass case management advice, assessments, and specialised interventions such as remediation support, workplace mediation, and team reviews. Additionally, we provide education programs and other expert services tailored to meet the needs of our clients.
Your new role
The Education Support Administrator will provide administrative and logistics support to the Education Team and members of the Adviser team in their role as educational facilitators.
The role will include activities such as:

• Supporting delivery of digital training, including setting up of break out rooms, on the day event support, provision of training for trainers in related software, assisting with new product design for online materials.
• In the case of face to face training tasks might include, but are not limited to liaising with, clients, booking venues/meeting rooms, external suppliers, making accommodation bookings, ordering refreshments, assisting in the production and maintenance of educational materials and presentation slides, providing on the day virtual event support via MS Teams including the management of break out rooms, basic data entry, checking various corporate stakeholder contact databases for accuracy; inputting and/or downloading data (usually evaluation feedback and workshop registrations); ordering relevant stationery, printing and collating educational materials, couriering materials to relevant venues, setting up and down training rooms.
• The post holder will be responsible for contributing to the delivery of the annual work plan of the Education Team.
• The post holder will be managed by the Education Manager and will report to the Education Support Co-ordinator.

What you'll need to succeed

• Provide effective customer service through a timely, confident response to internal and external customer needs and queries via telephone, face to face work and email.
• Provide technical support for training delivery via MS Teams and other platforms to enable delivery of training.
• Carry out delegated administrative tasks designed to support training delivery including but not confined to, ordering of supplies, liaising with and setting up of venues, liaison with SME's and other identified internal and external stakeholders, printing, collating and photocopying and aspects of technical support.
• Commit to accurate recording of data using agreed systems

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Membership Services & Engagement Coordinator

Fixed Term Contract – 12 months 

Full-time (Mon-Fri, 37.5 hours per week) open for flexible working requests 

£25,000-£35000 per annum (depending on experience) 

About YBI

Youth Business International (YBI) leads a global network of enterprise support organisations and together we focus on sustainable and inclusive youth entrepreneurship, equipping underserved young people with the ability to start, scale and sustain businesses.

Role Overview

We have an exciting role that plays a critical role in coordinating admin support within our Membership Services and Engagement Team. 

We are looking for a highly organised individual to support YBI’s Membership Services and Engagement (MSE) team with a variety of activities to ensure we can deliver quality services and engagement activities to our members and partners.

To be successful the post holder will need to be able to operate independently, be skilled at juggling priorities, and show initiative in supporting the team in various activities. You will also need to have strong interpersonal skills to work with and effectively support the whole team.

Key Responsibilities

The Membership Services & Engagement Coordinator will provide support to the three different areas within the team: Services, Membership and Evidence & Learning. Focus will switch depending on time of the year and on current projects being delivered.

You can find more details of the role in the attached job description.

How to apply

• Please submit your CV (maximum 2 x A4) and a Supporting statement (max 2 x A4) to our hr inbox only.
• Your supporting statement is a very important part of your application and is vital for us to decide whether to shortlist you for an interview. Please demonstrate how you meet the criteria listed in the person specification and your motivation to work for YBI, detailing your experience, skills, achievements and/or abilities that are relevant for the role.
• Please note you must have existing Right to work in the UK as YBI is not a sponsoring organisation.
• Closing date for applications: Midnight on 5th January 2025.
• We will have a competency-based interview taking place on 9th or 10th January 2025. 

Please note that due to high volume of applications we reserve the right to close this ad early.  If you wish to be considered, please do submit your application as soon as possible.

About Us

VoiceAbility is a leading national charity working across the UK to support people, who face disadvantage or discrimination, to achieve their goals and rights and have their voice heard when it matters most.

We foster a culture of collaboration, innovation, and inclusivity, where every team member is valued for their unique contributions. Guided by our mission to amplify underrepresented voices, we are committed to professional development, offering tailored opportunities for growth, learning, and leadership. Our values of empowerment, respect, and integrity underpin everything we do, ensuring a supportive environment where both individuals and the organisation thrive in driving meaningful societal change.

We are seeking an exceptional Commercial Director with a strong marketing and commercial sales background, coupled with proven experience in delivering strategic growth in competitive market environments. This pivotal role combines entrepreneurial vision, sales expertise, and operational excellence to drive sustainable revenue growth while strengthening our position as a trusted advocate for underrepresented voices.

Role Purpose

The Commercial Director will be a driving force behind VoiceAbility’s mission, leading the charge in shaping and executing bold growth strategies that secure new revenue streams and enhance the organisation’s reach. Combining proactive entrepreneurial leadership with sharp market intelligence and stakeholder influence, you will deliver measurable results in revenue generation, service expansion, and operational excellence, ensuring VoiceAbility thrives as a not-for-profit leader in a competitive landscape.

Key Responsibilities

1. Strategic Leadership and Growth Execution

1. • Implement and oversee the organisation’s long-term growth strategy.
   • Translate organisational objectives into actionable marketing and business plans.
   • Oversee contract retention and tendering processes to secure new business and revenue.
   • Represent VoiceAbility as a credible advocate to policymakers and key stakeholders.

2. Market Expansion and Revenue Growth

1. • Identify and exploit new geographic markets, customer segments, and funding streams.
   • Strengthen relationships with commissioners, stakeholders, and customers to drive growth.
   • Leverage market research and business intelligence to maintain competitiveness.
   • Proactively build opportunities to enhance VoiceAbility’s market position.

3. Brand, Marketing, and Public Engagement

1. • Strengthen VoiceAbility’s brand positioning as a trusted and influential voice.
   • Create strategic partnerships to lead and support multi-channel campaigns to drive public awareness and engagement.
   • Use storytelling and data-driven insights to enhance visibility and credibility.
   • Ensure the organisation remains visible and respected in its field.

4. Operational Efficiency and Innovation

1. • Leverage technological advancements, including AI, to improve operational efficiency and customer engagement.
   • Monitor trends and opportunities to ensure strategic readiness and innovation.

5. Team Leadership and Strategic Influence

1. • Build and lead a high-performing commercial team, equipping them with the intelligence and tools to drive growth, by utilising their individual strengths
   • Foster a collaborative, innovative team culture aligned with organisational objectives.
   • Influence policymakers, industry leaders, and stakeholders to achieve VoiceAbility’s strategic mission and vision.

Skills and Competencies

To excel in this role, the successful candidate will demonstrate:

• Strategic and Commercial Expertise: A proven track record of delivering growth, securing contracts, and driving financial performance.
• Sales and Marketing Acumen: Proven ability to develop targeted campaigns, secure new business, and retain client loyalty.
• Stakeholder Engagement: Evidenced expertise in building trusted relationships with commissioners, policymakers, and partners.
• Operational Innovation: Experience leveraging technology, including AI, to enhance service delivery and decision-making.
• Leadership and Team Development: A proven leader with the ability to inspire, develop, and manage high-performing teams.
• Commitment to Diversity: Strong understanding of embracing diverse perspectives in stakeholder engagement and service delivery.
• Professional Credentials: Membership of relevant professional bodies and/or a degree in business administration or marketing is an advantage.

How to Apply: Please click on the apply button to be redirected to the VoiceAbility website.

Closing Date: Friday 3rd January 2025 – 1700hrs

Please note, given the importance and value of this role to the organisation, we will interview suitable candidates who match our criteria on a rolling basis and may appoint before the closing date.

This is a great opportunity to be involved from the very beginning in the delivery of a new programme - Barrow Buddies!

The service will provide opportunities to gain confidence and improve orientation and mobility for people who are vision impaired and living in Barrow-in-Furness. In addition there will be a weekly walking group.  All of ths will help adults with vision impairments to feel more confident making short and purposeful journeys independently and improve health and fitness through the walking group. Volunteers will provide much of the one-to-one support to service users with the guidance of this post-holder.

This post-holder will be supported by an expert team of Volunteer Officer, Engagement Officer and a Service Manager with a proven track record in outdoor activities.

We are looking for a high energy, highly organised, person-centred individual with an optimistic attidue and an ability to flex to changing needs.  A walk leader qualification or previous experience in the vision impairment sector would be beneficial but not essential.  Full training will be provided.

It's a unique and really exciting role for the right candidate! 

Due to the nature of the role, it will be based mainly in our office in Barrow-in-Furness, with one day a week available to work from home, subject to business need. 

Job Title: Development Manager

Location: London 

Contract: Permanent 

Reporting to: Head of Development 

Responsible for: Occasional consultants or volunteers 

Salary: £50,758.50 Gross per annum

Deadline: 8th January 2025

Conciliation Resources 

Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts. For 30 years, we have been making peace possible. We currently have over 70 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide. Conciliation Resources is deeply committed to keeping people safe from harm, whether they are personnel or those who come into contact with our work.

Communications and Development Team 

The Development Team sits within a wider Communications and Development Team, which consists of four members of staff at different levels, who work across a range of activities. The wider Team has two dedicated staff members currently focused on donor relationship management and fundraising, and two on communications. 

The Development function is responsible for management of Conciliation Resources’ strategic funders, the generation of unrestricted income and providing fundraising support to the wider organisation. The majority of funding currently comes from government grants and this will remain a key focus, with some time also spent on reacting to opportunities for new funding streams which present themselves – such as trusts and foundations, and to a lesser extent, high-value individual donors and corporations. 

The Communications function has oversight over all areas of organisational communications including the website and digital communications, branding, media relations and production of content. 

Job Purpose 

The purpose of this role is to help generate funding for CR as an organisation, and its component teams. The job-holder will need to work with the Head of Development to support the development of existing and new unrestricted funding relationships, collaborate with staff in other teams to help achieve more restricted income, and at all times champion good organisational communication and information management around funding and donors.

With guidance from the Head of Development, the postholder will lead on building and maintaining strategic relationships with new donors and partners, which might involve some grant management, including budget monitoring, as well as providing technical advice to programmes and policy teams’ fundraising efforts. This may involve writing proposals, working on project budgets, coordinating submissions and providing other guidance, help and advice. The postholder will need to engage, train and support colleagues, as well as gather learning and introduce new tools in response. 

They will use Conciliation Resource’s data management system (currently Podio) to support the development of clear grant and donor management processes, and maintain aspects of the system which relate to fundraising. 

As a member of the DevelopmentTeam, the postholder will also feed into wider fundraising activities and strategy, supporting the Head of Development Team as needed.

Person specification 

Essential experience, knowledge and skills 

• Significant experience of developing and drafting successful funding proposals and budgets to secure income

• Experience of working with grant management or customer relationship management (CRM) IT systems 

• Knowledge of basic fundraising practices, approaches and environment

• Excellent English verbal and writing skills, with the ability to write for different purposes, communicate persuasively and summarise complex information 

• Strong interpersonal and relationship-building skills, with the ability to work collaboratively, listen to and influence others, both internal and external to Conciliation Resources 

• Excellent numerical and analytical skills, with the ability to present information in an accessible way

• Common sense approach, with a positive attitude and the ability to adapt to an evolving business and working environment, and take initiative

• Cross-cultural sensitivity and appreciation

• Understanding of and commitment to Conciliation Resources’ goals, values, work and approach

Preferable

• Experience or knowledge of commercial contracting

• Experience or knowledge of trusts and foundations 

• Experience or knowledge of major donor fundraising

• Significant experience of building relationships with donor contacts, in particular with institutional donors (including UK, USA, UN, EU or other european governments) to support the increase of funding for an organisation 

• Experience of donor-funded grants/contracts, including narrative and financial reporting, due diligence and contract processes, basic monitoring and evaluation 

• Project management experience, including experience coordinating and gaining support from a wide range of stakeholders 

• Experience of working in an international non-governmental organisation or related organisation 

• Administration experience, including a proven track record of maintaining databases and office records 

• Knowledge of international development, peacebuilding or humanitarian work 

• Good coaching skills with the ability to pass knowledge onto, train and motivate others 

• Exceptional organisational and planning skills with the ability to coordinate information and processes involving multiple people/teams

• Excellent attention to detail 

• Strong computer and IT skills, with good command of Excel and awareness of artificial intelligence tools

Desirable 

• Relevant university degree, or local equivalent, or qualification by experience in a relevant subject area

Are you passionate about working with young people and have excellent project management skills? 

Join an exciting, fast-paced and growing social enterprise as a Programme Facilitator focussed on delivering entrepreneurship, and wider careers and employability programmes for young people.

We believe every young person can be a changemaker. By developing young people’s skills and confidence, we empower them to shape their lives and the world around them.

Our programme facilitators are our front line team, delivering innovative and exciting programmes with young people across our network of schools, colleges, businesses and community organisations. We pride ourselves on being innovative, embracing new technology and ensuring that we have young people at the heart of everything we do.

What we offer

• A fun, driven and passionate team.

• A fixed term post with a view to extending the contract.

• Technology including a MacBook, iPhone and relevant accessories to make your working life easier.

• Growth: we invest in individuals and are an ambitious organisation.

• The opportunity to work with amazing young people.

• A flexible approach to working life and 28 days holiday plus a week at Christmas, your birthday (if it falls on a working day) and all bank holidays (not already falling within the Christmas break); a total of 39 days holiday.

• Access to PerkBox, an external employee benefits & rewards scheme.

• A generous workplace pension scheme whereby the employer contributes 3% of total employee earnings, rather than the legal-minimum of 3% of employee earnings above the threshold.

• A comprehensive mental health support scheme for you and your immediate family through Health Assured including the Wisdom app.

• A full year of team-building and CPD opportunities.

All appointments are subject to pre-employment checks returning satisfactory results including an Enhanced DBS Check, social media checks and Right to Work checks. We carry out these checks as an organisation that undertakes ‘regulated activity’ as defined by the Safeguarding Vulnerable Groups (SVG) Act 2006. Please note that such checks will include both spent and unspent convictions. Any candidate with convictions relating to offences against children or other vulnerable people will be deemed as unsuitable to work at Unloc and any job offer will be made on this basis.

The recruitment process is outlined in Unloc’s Safer Recruitment Policy available.

Key Responsibilities:

Organise, plan and facilitate enterprise days and events

• To organise, plan and facilitate one-off enterprise days and events for schools, colleges and businesses in large groups of up to 150 young people at a time. These are designed to allow young people to explore entrepreneurship and creative problem solving. Young people hear from an entrepreneur, take part in skills workshops and undertake a creative entrepreneurial challenge.

Organise, plan and facilitate enterprise courses and ‘bootcamp’ sessions

• To organise, plan and facilitate weekly enterprise courses and ‘bootcamp’ sessions. These are practical, creative and structured courses that cover the key skills and knowledge associated with starting a business. Learning is geared towards creating their own businesses, projects and ideas with students pitching their concepts and business plans to a panel of judges at the end of the programme.

Organise, plan and facilitate inspiring speakers sessions

• To organise, plan and facilitate inspiring speakers sessions and events for schools and colleges. These sessions are inspirational talks followed by short workshop sessions to help inspire young people to consider self-employment as a career pathway.

Organise, plan and facilitate entrepreneurial skills and career pathway projects

• Organise, plan and facilitate bespoke enterprise and career pathways events (with support from the Operations Manager) for individual businesses, grant giving bodies, schools & colleges. 

Working with key partners

• Liaise and work in partnership with key programme sponsors and key points of contact, including involving them in event planning,  inviting them to attend relevant events/sessions and providing them with programme updates. This will include businesses, Local Authorities, schools, colleges and community interest groups. 

To support other Unloc projects and programmes

• To aid other Unloc projects and programmes as and when required by the team (in consultation with your line manager). This may include being an additional member of staff on events or collaborating with other team members on a more ongoing basis.

Providing additional support and opportunities for students

• Providing support and additional opportunities for young people you work with where possible.

Person Specification:

Qualifications

Essential:

• GCSE Maths and English at grade A*-C / 9-4 (or equivalent).

• Two A-Levels at grade A*-C (or equivalent).

Desirable:

• Level 2 ICT qualification.

• A Bachelor's Degree in a relevant subject (or equivalent industry experience).

Experience and Knowledge

Essential:

• Previous work with young people.

• Previous experience of working in the business world and/or self employment (in some way) and/or business leadership.

Desirable:

• Previous knowledge of the education sector.

• Previous experience of stakeholder management.

Abilities and Skills

Essential: 

• Ability to prioritise and manage own workload. 

• Ability to work both independently and as part of a team.

• High-level communication skills including written and verbal communication.

Desirable:

• High level of skill when using G Suite.

• Ability to maintain a professional online image including social media platforms such as Facebook, Instagram, LinkedIn and Twitter. This includes promoting Unloc’s work and opportunities for young people.

Other

Essential:

• Willingness to undertake staff training and development as required. This could include the opportunity to undertake a degree level apprenticeship.

• Willingness to travel across the Solent region on a frequent basis and sometimes further afield. 

Desirable:

• A full UK driving licence.

A4S overview
Accounting for Sustainability was established by HM King Charles III in 2004, when he was The Prince of Wales, to transform finance to make sustainable business, business as usual. Today we work with leading CFOs, finance managers, business schools, regulators, standard setters and more, to drive a fundamental shift towards resilient business models and a sustainable economy.
 

About the role
The role of Operations and Administrative Coordinator is essential to operational excellence and alignment across A4S – directly and indirectly supporting our global team to deliver their best work. 

This is a varied role which exposes you to every aspect of the running of an international not-for-profit. You will contribute to A4S’s governance, operations and programmes through project coordination, administration, research and reporting work. To do so, you will ably engage with a wide range of individuals, from all levels of our team, to our network members, external stakeholders and partners. As a member of the Operations team, you will champion and advance the tools and processes that underpin our working practices, and the overarching values and mission of A4S.
 

If you are ready to work together to influence how senior business leaders and global organizations respond to the sustainability challenges of the 21st century and to grow in a supportive environment, we would love to hear from you!

 

About you
We are looking for someone who understands the far-reaching impact that success in an operations and administrative role has for the whole organization – both day-to-day and for our longer-term objectives. 

You are highly organized and excel at prioritizing; comfortable balancing daily responsibilities, such as internal communications, meeting logistics and office management, with project coordination, reporting, and similar asks. You will have strong writing skills and a knack for clear, timely communication, supporting outputs like meeting materials and regular project updates.

With a keen eye for detail you will develop quality work and complete due diligence tasks and supplier coordination work to a high standard. You are tech-savvy, proficient in Microsoft 365, and comfortable making sure our IT support providers, and other suppliers, meet expectations. You can build strong relationships across all levels of seniority, both externally and internally. You are a proactive problem-solver, who knows when to escalate issues and maintain confidentiality. 

Familiarity with Salesforce, Zoom, Teamwork and Slack, and an interest in the intersection between sustainability and finance, will be an advantage.
 

Main areas of responsibility

The key areas of responsibility are summarized below –please see the full job description enclosed for more detail, including a fuller understanding of the impact of your work:
Operations: Help our team make the best use of their time and support the delivery of cross-organizational goals. Develop, maintain and improve core resources – including our handbook and policies, guides and templates. 

• Office and tools for work: Maintain a safe, functional and welcoming office and a navigable virtual working environment, supporting the team with the space, equipment and materials they need to do their best work. You are the main point of contact for our IT support, our office community managers, and for general enquiries.
• Governance and advisory: Support the engagement and leadership of our governance and advisory groups with the logistics and materials needed for their meetings – and support senior management by aligning the team to deliver our regular progress reports, as well as our planning and reporting cycles.
• People, internal communication and culture: help ensure our team’s time together adds value to our work and our cohesion by organizing key internal communications and events. Support hiring managers and prospective new hires by coordinating a seamless recruitment process and being a friendly and informative point of contact.

Download the full job description in the recruitment platform.

Working at A4S
A4S offers a competitive range of benefits, a good work-life balance, employee growth and development, and a focus on organizational culture.  
 

You’ll join a small team of about 45, who are based primarily in and around London as well as in Europe, the APAC region and North America. You’ll interact and work with all your colleagues across the global team and stay in the loop on the full extent of our programmes. We value our people, and strive for a collaborative, supportive and non-hierarchical structure.  
 

Our dedicated office is in Mindspace Shoreditch – a vibrant, modern and dog-friendly co-working space which hosts weekly events including brunches, after-work socials and the occasional ping pong evening! We also organize our own team lunches, park days and away days – with team volunteering days also on the horizon.

To apply
You can find the full job description attached in our recruitment platform – please read this carefully before applying.  
 

Please complete the application form by clicking 'apply via website' above,  submitting both your CV and a cover letter of no more than 2 pages as attachments where prompted. Please specify in your cover letter where you first heard about this position (eg Linkedin, Charity Job, Escape the City, A4S webpage etc.). The deadline is the 5 January 2025.
 

We value a diverse and inclusive team, and we know that studies have shown that some potential applicants are less likely to apply for jobs unless they meet every single requirement. If you are excited about this role but your past experience isn’t an exact match, we encourage you to apply and let us know what you can bring to it and A4S. You may be the right person for this job, or for future opportunities.  
 

Applicants should be able to show an understanding of A4S and its programmes, and outline what they can bring to the role. 
 

Applicants must have the right to work in the UK. We will consider applicants with Graduate or HPI visas that have at least 18 months remaining for permanent roles. We are currently unable to offer visa sponsorship. 
 

For more guidance on applying to A4S, please see ‘Tips for your application to A4S’ annexed  in our recruitment platform.
 

Benefits

1. 25 days leave, increasing by one day every year to a maximum of 30 days (pro-rata for part-time roles).

2. Up to 5 days per year for volunteering.

3. BUPA private medical insurance, which covers GP virtual consultations, hospital treatment, cancer treatment, mental health treatment and more. This is available from the beginning of employment and covers pre-existing conditions.

4. A 7.5% employer pension contribution, with a 2.5% minimum contribution from the employee.

5. WeCare membership, providing you and your family or cohabiting partner with access to 24/7 medical consultations, mental health support, guidance on legal and financial issues, and more.

6. Death in service and income protection insurance.

7. Perkbox membership, offering generous discounts across everyday spending, wellness and fitness, restaurants, gifts, travel, and more; and a wellness hub with content covering nutrition, workouts and meditation.

8. Flexible working arrangements – both in terms of location and core hours (subject to agreement and role-dependent, but never unreasonably refused).

9. A ‘cycle to work’ scheme.

What will you be doing:

Ensuring that all financial transactions are accurately recorded, and that financial controls and procedures are in place to safeguard the charity's assets. This role also plays a key part in providing strategic financial guidance to senior leadership and supporting the charity's growth and development.

Main duties and responsibilities

• Financial Management & Reporting

  • Prepare timely, accurate, and comprehensive financial reports, including monthly management accounts, cash flow forecasts, balance sheets, and income statements.
  • Lead the preparation and monitoring of the annual budget in consultation with senior management, ensuring alignment with the charity’s goals and objectives.
  • Provide detailed financial analysis to senior leadership, highlighting variances, trends, and forecasts that could impact the charity’s financial health.

• Financial Control & Compliance

  • Oversee the charity’s accounting systems and processes, ensuring they are efficient, accurate, and compliant with charity law, accounting standards, and internal policies.
  • Implement and maintain strong internal financial controls to protect the charity’s assets, minimize risk, and ensure proper governance.
  • Manage the charity's cash flow to ensure financial stability and the ability to meet operational and project funding needs.
  • Prepare and submit all Office for National Statistics, Charity Commission, Companies House and returns.
  • Audit & Tax: Coordinate the annual audit process, liaising with external auditors and ensuring that all tax filings (e.g., VAT, Corporation Tax, Gift Aid) are submitted on time and in accordance with regulations.

• Grant & Fund Management

  • Ensure that all grants are managed and reported on in accordance with donor requirements, including preparation of grant financial reports and adherence to restricted fund reporting.
  • Oversee the accounting and tracking of restricted funds, ensuring funds are used in compliance with donor specifications.
  • Prepare reporting on funding sources for Trustees, Projects Department including trends to enhance and ensure financial sustainability.

• Team Leadership & Development

  • Supervise and develop a finance team, ensuring high levels of performance, motivation, and professional development.
  • Provide financial training and guidance to non-finance staff to ensure they understand and comply with financial policies and procedures.

• Financial Strategy & Planning

  • Work closely with senior leadership to develop and implement the charity’s financial strategy, supporting long-term sustainability and growth.
  • Provide regular financial forecasts and risk assessments to inform decision-making.

• Educational Background

  • Bachelor’s degree in finance, Accounting, Business Administration, or a related field.
  • A master’s degree or professional certification (e.g., CPA, ACCA, CIMA) is preferred.

Salary is dependent on skills and experience.

You will be working within our Finance team at our Headquarters in Swindon. This is an office-based role. Any successful candidate will need to be committed to Barnabas Aid’s ethos, statement of faith and aims, and have the right to work in the UK.

We’re looking for a Fundraising Officer to support the development of business opportunities to generate income for the charity, ensuring development opportunities are effectively maximised principally from statutory (commissioned funding), trusts and foundations.

You will have proven experience of fundraising to generate income from trust and foundation fundraising, statutory commissioning bodies such as bid and tendering, corporate and other donors.

Key responsibilities include

To regularly research, monitor, and identify funding opportunities at a local, regional and national level with corporate and public sector funders, for the developments of existing programmes or new programmes.

To be responsible for securing regular income by submitting regular targeted funding applications as directed by Head of Service/CEO.

To apply, please download the application form from our linked website. Please return your application and monitoring form (to the email address specified on our website) by Monday 20 January 2025.

Sussex Emmaus is a charity dedicated to making a difference in the lives of those who have previously experienced homelessness. We provide accommodation for up to 58 people (known as Companions), helping them out of homelessness and providing them with a place to feel safe and secure whilst supporting them to develop and thrive.

We have a fantastic opportunity for a passionate and dynamic Retail Operations Manager to motivate our team of Companions and volunteers. Working in conjunction with the Business Manager and other Retail Managers you will have the passion and leadership skills to motivate people in compliance with our Emmaus ethos, mission, strategic aims, organisational objectives and policies. Working alongside and instructing Emmaus Companions and volunteers sourcing, researching, pricing and merchandising stock, you will ensure the optimum selling price for each donation. It's hard work but no two days are the same, and you'll find it rewarding helping others to thrive. So, if you can communicate confidently at all levels, with a desire to support the development of people with a variety of needs, and have a positive, motivational attitude, we would love to hear from you. You will be joining a friendly and enthusiastic team who are passionate about what they do.

Job Dimensions
Line manager to the Van Team
·To lead, supervise and work alongside Companions who are allocated to the retail team for the Superstore building and warehouse during the business operating hours
·To lead, supervise and work alongside volunteers who are allocated to the retail team during business operating hours

Accountabilities
- People
- Retail Operation
- Stock Management
- Safety, Health & Environment
- Recycling/Reuse and Waste Management
- Other Duties & Special Requirements

Person Specification
Essential Skills
- Ability to inspire and motivate people to achieve their full potential
- Ability to recommend and implement ideas to increase income and upskill Companions
- Competent IT user including Microsoft Office Packages, internet and email
- Effective verbal and written communication
- Effective listening
- Ability to remain calm under extreme pressure
- A positive customer services attitude
- Able to supervise Companions and volunteers
- Able to work as a team member and team leader; Participative management style; ability to enable and empower rather than direct; Leadership skills of a high order
- Ability to relate to and work with a variety people
- Ability to prioritise workload, balancing competing demands
- Effective administration, organization and time management
- Ability to delegate
- Competent use of social media including Facebook, Instagram, TikTok, Pinterest
- Strong analytical and problem solving skills
- Excellent written and verbal communication
- Conflict resolution

Essential Experience
· Retail experience
· Experience in Managing a team of 20 or more
· Ability to manage conflict within the work place
· Team building, coaching, supervision
· Customer service
· Line management
· Cash/till system management
· Experience of complying with Health & Safety regulations

For more details on accountabilities, desirable skills and experience, and how to apply, please download an application pack from our website and submit your CV and a one page statement explaining how you meet the person specification. Applications may close before the deadline, so please apply early to avoid disappointment.

Sussex Emmaus offers:
- Salary ranging from 29K to 32K depending on experience days over Tuesday to Saturday 8.45- 5pm
- Annual Leave – 25 days per annum, plus 8 bank holidays
- Pension – 5% employer contribution
- Training & Development – Individually tailored induction, training and development
- Employee Assistance – A 24/7 employee assistance scheme is available
- 6 months probationary period

Salary: £30,000 - £35,000
Contract: Full-time, permanent 
Location: West London office – 2 day pw
Closing date: 9th January 2025
Benefits: 26 days annual leave plus bank holidays, cycle to work scheme, healthcare cash plan.

We have a great opportunity for a Data and Impact Analyst to join a dynamic charity supporting those facing food poverty. Joining the charity at an exciting time, the Data and Impact analyst role will support the build, launch and roll-out of Microsoft Dynamics across the organisation during the first half of 2025.

As part of this interesting role, you will use the database systems to provide financial analysis and produce reports to support other departments with their data needs.

To be successful as the Data & Impact Analyst you will need:
•  Highly Proficient in IT software/digital technologies such as Power BI
•  Excellent data reporting and analytics skills and ability to perform financial analysis tasks 
•  Ability to identify trends and patterns in data sets 

If you would like to have an informal discussion, please call Ashby on 02030 062787 or email your interest along with your CV to [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable charity jobs. We are passionate about improving equality across the sector, you can read more about our commitment to diversity here.

We take a relationship-led approach to recruitment in the charity sector and partner with you as the leading charity recruitment agency.
If enough applications are received the charity reserve the right to end the application period sooner.