Administrator Jobs in Oxfordshire

Executive Assistant, Strategy and Knowledge

July/August 2024

This exciting opportunity has arisen for an enthusiastic and dynamic Executive Assistant to support the Strategy and Knowledge Directorate.

The Strategy and Knowledge Directorate is responsible for developing and monitoring the NSPCC strategy, influencing public policy, championing an evidenced-based approach in all our work, designing impactful services and developing and managing our knowledge and information services.

The Executive Assistant reports to the Director of S&K and supports her and the Senior Management Team to manage the administrative work involved in running the Directorate. As an Executive Assistant, you're expected to possess the skills to work flexibly within a team; to organise and prioritise your workload; respond to deadlines; and deal with confidential sensitive material. The successful candidate will need to be committed, organised and flexible, with a real passion for the work they do and a desire to contribute to making a difference to the lives of children.

Key responsibilities include:

• Providing administrative support to the Director of Strategy and Knowledge (50%), Head of Knowledge and Information (20%), the Head of Strategy Delivery (10%) and the Special Adviser – Child Safety Online Taskforce (20%).
• Responsible for agendas and action logs for Directorate meetings, Senior Management Team meetings, Senior Managers Forum and various internal and external Board meetings.
• Being an accessible and approachable member of the Directorate, proactively responding to needs and developing an excellent knowledge of NSPCC processes and procedures.
• Financial assistance with the Director's cost centre, and holder of the Directorate purchasing card.

This role would suit someone with some experience in an administrative and/or Personal/Executive Assistant function, with experience of tasks such as diary management, forward planning, minute taking, action logs and project coordination.  This is a highly varied role with development opportunities for the right candidate – previous post-holders have moved on to more senior roles at NSPCC and elsewhere. 

Mentor Administrator 

Post:Mentor Administrator – Sickle Cell Children and Young Persons’ Peer Mentoring Programme

Base:Flexible home working in the intervention areas which will cover Liverpool, Manchester and Sheffield 

Accountable to:North-West/South Yorkshire Programme Manager

Hours:Part-time (17.5 hours a week)

Salary:£11,500 (pro rated)

Length of contract:Fixed term, 12 months (post will be continued subject to the outcome of negotiations with funders).

Role Purpose

The Mentor Administrator will work with the mentoring team, as well as in partnership with local NHS services and local patient/family support groups, providing various administrative support tasks to ensure the delivery and smooth running of the Children and Young Adults Peer Mentoring programme. The post will be managed by the North-West and South Yorkshire Programme Manager. The post holder will have regular meetings for input and guidance to complete tasks to specified timelines. This role would suit an experienced administrator.

To apply

Complete the Application Form, and Equal Opportunities Monitoring Form on our website. Please note we do not accept CVs.

Closing date: 12pm on Friday 13 September 2024. 

Contract: Permanent (Established)
Hours: Part Time, minimum of 14.8 hours up to a maximum of 22.2 hours per week (37 hours per week pro rata, 0.4fte up to 0.6fte)
Location: Home Based/Flexible
Salary: Band B - £23,088 - £25,133 per annum pro rata to hours worked, depending upon experience plus 8% employer pension contribution.

Every year we are lucky that around a quarter of our income comes from grant funders. However no two grants are the same and it is critical that management of our grants takes on a flexible approach.

The Grant Administrator plays a pivotal role supporting the Grant Officer claiming income from awarded grants. Your primary responsibilities revolve around administering grant documentation and working with Project Officers to ensure reporting deadlines are met.

We are seeking a candidate with strong attention to detail who is accustomed to working with timetabled deadlines. Candidates must display a positive attitude towards managing high-volume tasks, showcasing the ability to work efficiently and effectively under pressure.

If you are excited about the prospect of working for a leading wildlife charity, please read through the job description and person specification, to see if you have the right skills to join the team.

Butterfly Conservation is an equal opportunities employer and welcomes applications from people from the widest possible diversity of backgrounds, cultures, and experiences. We are dedicated to encouraging a supportive and inclusive culture. Please tell us if there are any reasonable adjustments, we can make to help you in your application or with our recruitment process.

Candidates must have the right to work and be resident in the UK.

Please note that we do not support work visas for overseas applicants.

No Agencies please.

Closing date: 23:59 hours 02 September 2024

Interview Date: Week commencing 16 September 2024 (online either via Zoom or Teams)

We believe our work has never been more important.

Wildlife is in steep decline across the UK and over three-quarters of butterflies and two-thirds of moths are declining. We recognise it needs a great team with a wide variety of skills to tackle the problems facing butterflies, moths and the environment.

Our staff and volunteers are proud to be part of Butterfly Conservation and are dedicated to making a difference to the environment we live in. We understand the importance of maintaining and expanding our expert and valued team of people and offer a range of roles located all over the UK, from the peat bogs in Scotland to the post room in Dorset.

REF-216 345

As a member of the Process and Administration Team (PAT)  at Libraries Connected, you will play a crucial role in ensuring efficient and cohesive administrative support for the organisation. Your primary responsibilities will include supporting new initiatives such as a potential leadership development programme, the development of online learning modules, the creation of a Futures Lab and Data Observatory, and managing tender bids for new commercial contracts. Additionally, you will have broader responsibilities across the organisation, including finance processing, development and maintenance of organisational systems, and the opportunity to engage in a variety of activities beyond your primary role.

Projects and Commercial Administrator will help deliver our portfolio of projects and programmes, the role will specifically include:

• Supporting the development and delivery of our workforce development strategy including:
  • Our EDI strategy for our organisation and library sector
  • A peer mentoring scheme for heads of library service
  • A leadership development programme
  • Development of our online learning modules
• Supporting the development of our new Futures Lab and Data Observatory
• Support new Commercial Contracts from bid stage through mobilisation and into delivery

Libraries Connected has established a Process and Administration Team (PAT) whose role is to ensure that the Libraries Connected staff receive efficient and cohesive administrative support, and that resilience is built into the administrative processes in terms of knowledge sharing, process documentation and consistency. As a member of the Process and Administration team, this role will also have broader responsibilities across the organisation including supporting finance processing, development and maintenance of organisational systems, and the opportunities to work across a range of activities alongside the primary role. 

Main purpose:

• Main activities for the role will include working with the Project and Commercial Managers to:
  • Schedule and organise meetings and events, including venue booking, catering, delegate lists as required
  • To provide technical support for online webinars and meetings
  • Provide secretarial support including managing and circulating meetings papers and taking minutes and updating action logs
  • Support management of project budgets and associated finance systems including raising invoices and reconciliation
  • To support project and contract reporting including collation of relevant data.
  • To efficiently manage and organise documentation and relevant data to provide clear audit trails and support reporting and evaluation of events, awards, and training
  • Manage travel and accommodation bookings
  • Answer queries from members and project partners
  • Conduct research into library sector activity, or how to improve our systems and processes, and write options papers
• To work within the PAT function to manage cross organisational administration, including:
  • Managing the shared mailboxes
  • Finance transaction processing 
  • Organising team meetings 
  • Collaborating to developing systems and processes as required

Key relationships

• Reports to the Project Manager and works with them to provide high-quality project management.
• Works with the Commercial Manager and the wider Commercial Team to help secure and deliver contracts and services
• Works directly with library teams to support the setup and delivery of the contracts
• Works with the finance team and Process and Administration Team (PAT) to ensure financial processes are followed and provide support as needed
• Works with PAT to support organisational processes
• Supports the Libraries Connected Leadership Team

Please see the attached job description for a full description of the role, including person specification. 

Travel within the UK will be required.

Hours: 20 Hours per week

Salary: £17,830 (Full Time Salary £33,432)

Location: Remote/Home Based

Closing date: 4th September 2024 at 23.30pm

Do you  have proven administrative experience, the ability to work in an efficient and process driven manner, plus a real interest in building a career within the Resourcing and Talent field? Then join Shelter as a Resourcing & Talent Administrator and you could soon be playing a vital support role at the heart of our Resourcing and Talent department.

We are recruiting for 2 positions, which are all permanent and part time. Our operating hours are between 8am to 6pm, we can be flexible with working hours, successful applicants will be required to work 4-5 days per week.

About the role

Responsible for providing end-to-end resourcing administrative support across a range of talent activities, you’ll play a pivotal role in helping the team deliver against Shelter’s sourcing strategy to reduce cost per hire and build our employment brand. You’ll also be key to ensuring our department achieves 100% compliance across all areas.

Taking administrative responsibility for the updating of our careers website supporting the ongoing management of our Applicant Tracking System will be important too, as will managing the reporting of vacancies and capturing all activity for consolidation and analysis. And, when it comes to carrying out pre-employment checks for external and internal candidates, again, we’ll count on you. Building strong working relationships focused on providing exceptional service, ensuring all resourcing needs are met and best practice implemented across the organisation and generally providing a timely, customer driven and compliance focused service – these are just some facets of this interesting and varied role.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

About you

To succeed, you’ll need to be  motivated to become part of the team that supports the resourcing of the people it takes to deliver a strategy which will bring systemic change to the UK.

You’ll also need to be open to developing your skills to enable you to influence and engage at all levels throughout our organisation and keen to learn more about the Resourcing and  Talent sector. Enthusiastic, flexible and self-motivated, a good working knowledge of Word, Excel, and PowerPoint is also required.

Benefits

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

About the Directorate

Our Strategy Enablement directorate brings together five core enabling support functions -  Finance, Tech & Data, Governance, Planning and Property and HR Delivery, where this particular role sits. The HR Delivery team partners and supports a wide range of organisational activities and provides advice and guidance to over 1,300 staff on a range of employee relations issues like employee engagement, recruitment and selection, reward and recognition etc. We also manage payroll processes, ensure HR policies and procedures are developed and updated and play our part in organisational change projects and transfers. In short, if you’re keen to develop a career in the Resourcing & Talent field, this is a great place to be.

About Shelter

A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.

At Shelter we are united by our purpose to defend the right to a safe home. Our enemy is the social injustice at the core of the escalating housing emergency. We believe that to win that fight, we must be representative of the people we are here to help and those who support our movement for change. In all our people decisions, we take pride in being inclusive, fair, equitable and transparent.

We have committed to combat racism both within and outside Shelter and welcome you on our journey to becoming a truly anti-racist organisation.

How to Apply 

Please click ‘Apply for Job’ below. You are required to submit a CV and a supporting statement. Please provide specific examples of how you meet the criteria in the 'About you' section of the attached job description and ensure you demonstrate how you address the Shelter behaviour below throughout your response:

• We prioritise diversity and have an inclusive and open mindset

Please note that any applications submitted without a supporting statement will not be considered.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Would you like to work in an administrative role that supports gospel-focused, global ministry? Do you want to be part of a dynamic and prayerful office team that’s helping students around the world to thrive in Jesus?

The International Fellowship of Evangelical Students is a movement of students sharing and living out the good news of Jesus Christ – locally, nationally, and globally. In more than 180 countries and territories worldwide, we’re shaping lives that engage the university and impact the world:

Would you like to support this strategic ministry? 

WILL YOU JOIN US?  

The IFES International Services UK office is searching for a motivated and organised individual to provide administrative support. In this role, you’ll be engaged in a range of tasks including office administration, database administration, logistics, and special projects.  

Your support will be invaluable to the smooth running of the organisation, helping to serve our field staff and national movements all over the world in a variety of different ways. As you grow in the role, you’ll be able to contribute to how we’re developing and refining our internal processes, overseeing our intranet system, and archiving, reviewing, and maintaining active documentation.

• Salary: £26,040 - £27,300 per annum, with generous pension scheme contribution. 
• Contract: Full time, Permanent. 
• Location: Oxford, UK. Hybrid working is possible (minimum of 3 days in office per week), with certain responsibilities and events requiring an office presence. 
• Available from: 7 October 2024 

IS THIS YOU?  

We’re searching for a friendly professional with an ability to build rapport, work under pressure, and focus on detail. No prior experience is necessary. As we’re an international fellowship, experience in cross-cultural contexts would be beneficial.

Anyone joining our team should also resonate with our values:

• Faithfulness to Scripture: The Bible is the ultimate authority and inspiration for life and all aspects of our ministry. We emphasise the loving, studying, living, and sharing of God’s Word.
• Prayer: We pursue and maintain a posture of humility and dependence on God through prayer in our ministry.
• Community: We seek to cultivate vibrant local, regional and global communities that encourage fellowship and learning and enhance our mission.
• Student Initiative: We are a ministry of students reaching students, and we believe in students taking the initiative in all aspects of witness to the university.
• Unity in Diversity: We value the diversity of God’s creation and the body of Christ. We draw participants from diverse ethnicities, cultures, languages, and church traditions as a worldwide fellowship.
• Partnership: We believe we are more effective in our work when it’s done together. We accomplish our mission in partnership with one another, with the local church and like-minded organisations around the world.

ARE YOU INTERESTED? 

Are you excited by this opportunity to serve a thriving evangelical student ministry? Are you confident in your ability to work cross-culturally? Would you like to be part of a forward-thinking team? Then, we’d love to hear from you! 

IFES is committed to providing equal opportunities and recruiting and developing a diverse workforce, so we encourage candidates from diverse backgrounds to apply.  

APPLICATION DEADLINE: 1 September 2024   

PROVISIONAL DATE FOR INTERVIEWS: 4 September 2024 

Our primary calling is to pioneer and nurture a nationally led student witness in every country of the world. The work of the International Services is to support this frontline ministry.

IFES is an organisation with a distinctive Christian ethos. This post is subject to an Occupational Requirement under provisions made in the Equality Act 2010. Applicants should therefore be an actively practicing Christian and agree with the IFES doctrinal basis and ethos statement.  

This job will not qualify for a Certificate of Sponsorship, you will have to prove you have other means to work legally in the UK before we consider your application. 

London. Young people. Jesus.

There’s immense need as well as massive opportunity to make a difference in the lives of the diverse young people of London with the love and message of Jesus. Young Life International staff and volunteers are building relationships with young people across London and introducing them to Jesus Christ. This is a fast growing ministry with a goal of working in 11 boroughs by 2024. YLI London is part of a UK wide ministry that is, in turn, part of the Global Ministry of Young Life, introducing young people across the world to Jesus for over 75 years.

We are looking to recruit an excellent London-based administrator, for 20-30 hours a week, to support our staff and volunteers in this crucial work. You would be working from home (within South London), with some travel around London and the UK. Supported by the London Director as well as the YLI UK Operations Team. 

You would focus on:

• providing exec admin support to the South London Director
• supporting new volunteers through the application process
• interpreting financial reports and tracking fundraising
• developing communications for staff, leaders, supporters and young people
• developing and managing YLI London's social media presence
• coordinating staff attendance at training events
• overseeing the signup process for leaders and young people at YLI camping events
• providing administrative support for staff meetings

The ideal candidate will:

• be a competent user of online office software (primarily Google Suite or MS Office)
• be a competent organiser, with self-developed methods for planning and tracking their work
• be confident working as part of a small team and with new volunteers
• demonstrate competent use of the English language and be able to write excellent communications
• be familiar with various social media channels and the importance of brand awareness
• be confident in signing YLI Faith and Conduct Policies 

​If you're looking for a role where you can really make a difference, where you get to be part of a friendly team, passionate about Jesus, then YLI London could be the place for you.

Hours: 20-30 Weekly
Salary: £14,976 - £22,464 (depending on the hours worked)

Apply online at the link below.

You will need the following details:

• Job Title: Administrator
• Area: South London
• Hiring Manager (Approver): Peter Brown

We're looking for a Support Services Administrator, to provide a broad range of administrative support services for our team

Involve is at the vanguard of changing our democracy. Combining innovative, high-quality practice with making a clear case for a democracy fit for the 21st century, we are showing exactly what our democratic future holds.

As Support Services Administrator you will play a key role in our team. You’ll help take Involve to the next level as a well-functioning, efficient organisation where we can get the best out of our working lives, supported by the best systems possible, your duties will include:

• Creation and support in the development of internal policies and procedures to support a well-functioning organisation, and help the team to ensure regular processes are smoothly completed.
• Providing administrative support to the Support Services team, including setting up systems for managing organisational support requests, placing orders, booking travel and accommodation and responding to general enquiries
• Administration of internal IT systems, enabling user access requests and responding to basic queries
• Administration of our CRM system, ensuring records are accurate and up to date

To succeed in the role, you will be an outstanding and detail oriented administrator who has excellent organisational, written and verbal communication skills. You will show lots of initiative, be a strong team player whilst also being able to work autonomously, as well as have a passion for our mission.

You will have experience in the administration of IT systems, including CRM systems and will be adept at building relationships with team members from across the organisation, proactively solving problems as they arise.

Job Description

Do you want to join a vibrant and growing charity group whose mission is to deliver positive change? Would you like to play an important role in supporting the organisation provide exciting learning opportunities that are tailored to people's needs?

Title: Event Administrator  

Reports to:  Senior Programme & Events Team Leader

Based: Remotely – however must be willing and able to travel as and when required to meetings and events.

Job Purpose: To organise the planning and implementation of Programmes & Events and maintain a high level of accuracy and detail throughout.

The role:
Arrhythmia Alliance Group is recruiting a Programme & Events Co-ordinator on a full-time, permanent, remote basis. Your skills will be essential in strengthening the charities profile through programmes and event planning and coordination.
You will support the organisation with its’ programme and events portfolio by developing healthy, professional, relationships at all levels. You will also showcase initiatives taken and their key impact in making a real difference in people's lives.

Main responsibilities:

- Plan, coordinate, attend and execute a range of charity programmes and events.

- Oversee all event logistics, including venue selection, contract negotiations, transportation, accommodation, and catering arrangements.

- Agenda and room allocations

- Liaise effectively with various vendors and service providers.

- Develop and manage budgets, providing financial reports and forecasts to senior management.

- Evaluate programme and event success through feedback collection and analysis, making necessary recommendations for improvements.

- Promote the organisation's brand image, values, and initiatives.
Ensure all events are compliant with relevant standards and other regulations.

- Diary management for all programmes and events

- Support in production of relevant presentations and be able to present on the Charity group whilst attending events online or in person.

- Take payments over the phone as and when required.

- Attend physical meetings and events as and when needed to provide support.

- Support the production of recording for Healthcare Professionals, patients and care givers for educational webinars & events using but not limited to Microsoft Teams or Zoom.

Person specification:

- Educated to GCSE level (minimum).

- Excellent verbal and written communication skills.

- Advanced Knowledge in Microsoft Word and Excel.

- Excellent organisational skills, with the ability to prioritise and manage own workload.

- Can undertake a wide variety of tasks and multi-task with ease.

- Ability to work on own initiative.

- Excellent attention to detail and accuracy

- Can work flexibly, and as part of a team.

- Professional & methodical and thorough approach to work

- Friendly, professional, punctual and polite.

- Must hold a valid UK Driving Licence.

About Emergency Nutrition Network (ENN)

 Emergency Nutrition Network (ENN) works to reduce undernutrition globally. We enhance the effectiveness of nutrition policy and programming by improving knowledge, stimulating learning and building evidence. We are passionate about being network-driven, independent and evidence-based. 

Our vision is that every individual caught up in a nutritional emergency, or suffering from malnutrition anywhere in the world, gets the most effective help possible.  We undertake knowledge management, research, and advocacy to support national governments, civil society, UN agencies, donors and academic organisations, and communities of practitioners. Through our work and collaborations, we support agencies and individuals to implement evidence-based nutrition programming, predominantly in low- and middle-income countries and in fragile and conflict-affected states.

ENN is governed by a Board of Trustees and has its head office in Kidlington, Oxfordshire, UK. ENN is financially supported by foundations and trusts, bilateral donors, international non-governmental organisations and United Nations agencies. For more information about ENN see our website.

What we do

Our Strategy aims to enhance the effectiveness of nutrition policy and programming by improving knowledge, stimulating learning, building evidence, and providing support and encouragement to practitioners and decisionmakers involved in nutrition and related interventions.  ENN’s portfolio includes projects specialising in Infant Feeding in Emergencies (IFE), Wasting and Stunting (WaSt), Adolescent Nutrition and Management of small & nutritionally At-risk Infants under six months & their Mothers (MAMI), as well as our highly regarded international publication, Field Exchange (FEX). 

Our People

ENN’s team is made up of a range of technical experts in nutrition, with decades of collective experience, and a small, experienced operational team. ENN is highly committed to diversity and inclusion, to enabling and promoting flexible working for our staff, and to supporting continued professional development.

 The Role

ENN is looking for a full-time Project Administrator. The successful candidate will work as part of the projects team providing high quality administration support across our technical projects, supporting the development and delivery of our various networks and technical portfolios.

 Key Responsibilities

1. Provide support to network coordinators on the administration and maintenance of our networks (MAMI Global Network, IFE Core group, Global Adolescent Nutrition Network (GANN), Wasting and Stunting Technical Interest Group (WaSt TIG) including management of network membership lists, undertaking membership mapping and reporting, compiling information for network newsletters and other communications to members, and administration of network mailboxes/calendars.
2. Supporting the organisation and administration of internal and external project/network meetings, events, conferences, and webinars (in-person and online) including calendar scheduling, booking venues/catering/facilitators, registration of attendees, compiling meeting materials, sharing slides, facilitating online break out rooms, monitoring the chat for online events/webinars, note taking/minuting, administering polls/feedback forms and collating and recording meeting data.
3. Coordinate and book project related travel for staff and consultants, within UK and internationally.
4. Assist with the production of ENN’s publications (such as our flagship publication Field Exchange) and project outputs, including liaison with copyeditors, designers, printers, and translators.
5. Administer, maintain and update ENN’s database of contacts, supporters, subscribers, and network membership lists.
6. Provide procurement support as required: research suppliers, update service consultant tracker, seek quotes, support procurement processes, draft contracts and carry out due diligence/partner capacity checks in line with ENN’s Procurement Policies.
7. Support with project finance administration including setting up purchase orders and invoice coding.
8. Support with uploading content to the website and website/en-net platform maintenance and collation of monitoring and evaluation data using Google Analytics.
9. Support the wider team in its use of technology to provide efficient and effective working, recording, and reporting including administration of 365 accounts and SharePoint.
10. Other ad-hoc administrative support (e.g. monitor office mailbox and help administering annual internal employee engagement survey including collation and formatting of results).

 Person Specification

Essential

• Experience providing high quality administrative support to both office and remotely based colleagues.
• Understanding of supporting network/membership-based organisations.
• Ability to undertake meeting/webinar administration and minute taking.
• Experience in organising high level events / meetings and arranging international travel.
• Excellent organisational skills, and ability to effectively prioritise a busy workload.
• Strong interpersonal skills, able to work with a wide range and varying levels of stakeholders.
• Pro-active and able to use own initiative.
• Consistent attention to detail.
• Microsoft Office: high level of competence in SharePoint, Teams, Word, Excel, PowerPoint and Outlook.
• Willing to learn and enthusiastic about own development.
• Fluent in English, excellent spoken and written English and ability to communicate effectively with a wide range of colleagues in person and remotely.

Desirable

• Experience working with email automation systems/CRMs e.g., Brevo.
• Experience in website maintenance support. Wider knowledge of IT administration (including 365 accounts and SharePoint).
• Understanding of confidentiality and data protection.
• Language skills are not essential but will be a plus as we produce and disseminate content in English, French, Spanish, Arabic, and other languages.

Reporting Lines:

This role reports to the Project Coordinator Lead. The role will work in the Projects team which is also made up of Project Manager(s) and will work closely with our technical team including Project Technical Leads and Portfolio leads.

 Terms and Conditions:

• Hours of work: Full time, (37.5 hours per week)
• Type of contract: 12 months fixed term contract initially with possibility of permanent (pending budget)
• Location: ENN’s Office is in Kidlington, Oxfordshire, OX5, the role would be offered as hybrid, with the projects team working from the office Tuesday, Wednesday and Thursday, with home working on Monday and Friday.
• Benefits: Dental cover, Life cover, Employee Assistance Programme, Wellbeing contribution
• Holidays: 25 days plus UK bank holidays increasing by one day p.a. after two complete years of service to a maximum of 27 days p.a. (pro rata). Plus, paid office closure days between Christmas and New Year.
• Pension:  Auto-Enrolment to ENN scheme with a generous Employer contribution of 5%
• Salary range: £23,000 - £26,000 per year depending on experience.

 Eligibility to work:

The successful applicant will be required to demonstrate they have the Right to Work in the UK before being able to accept the appointment. A Certificate of Sponsorship is not available for this position. No relocation package is offered for this role.

ENN is committed to diversity and inclusion, and to building a culture where every team member is recognised and valued as an individual. We actively encourage applications from a broad range of experiences and backgrounds.

 Application Process:

Please submit a Cover Letter (no more than 1 page) and CV no later than 27 August 2024.  Early applications are advised as we reserve the right to conclude the process before the closing date if a suitable candidate is identified. 

We now have an opportunity for a Branch Administrator to assist in providing effective administration for the branch.  This is a freelance role working with the Branch Chair, Treasurer and the other Trustees.

We are CPRE Leicestershire, the countryside charity.  We want a thriving, beautiful countryside for everyone.  We believe in countryside and green spaces that are accessible to all, rich in nature and playing a crucial role in responding to the climate emergency.  We want developments which are well designed and provide the ‘Right Housing in the Right Places’ and put greater weight on the protection of out valuable countryside assets.

Duties involve:

• ​Dealing with the branch email account (via Google mail), including assessing content and forwarding to Trustees.  Compiling acknowledgements for all emails received
• Agenda setting for Branch meetings in liaison with the Chair
• Collating and circulating papers for Branch meetings to all attendees
• Minuting Branch meetings then typing up minutes and sharing with Chair for approval (please note all meetings are currently held via Zoom)
• Regular contact with the Chair to discuss all Branch matters
• Other admin duties may include (although this is not an exhaustive list)
• Preparation of draft Annual Report
• Preparation for Annual General meeting
• Preparation of newsletter content 
• Have a proficient understanding of how to create meetings via Zoom
• Understanding of DropBox (or similar storage system)
• Emailing information to members and contacts using blind copying
• Occasional venue booking (e.g. negotiating price, reviewing venue etc)
• Keeping all contact lists up to date
• Dealing with queries from National Office, members and members of the public
• Contact with other CPRE Branches within the UK
• Attend ad-hoc meetings and training sessions organised by National Office
• Contributing to the smooth running of the Branch
• Being an advocate for CPRE Leicestershire.

What we need from you:  This is an excellent opportunity to play a key role in a respected local countryside organisation by applying your administrative skills to make a real difference to a friendly and passionate group.

Frazzled Cafe is a small mental health and wellbeing charity founded by Ruby Wax OBE, that provides a safe environment where people who are feeling frazzled and overwhelmed by the stresses of modern life can meet to talk and share their personal stories. 

We run our free meetings online every single day of the year for anyone who needs them, and anyone can book and be included to talk, share, listen and to feel heard.

We're looking for a confident and positive self starter with a high level of emotional intelligence and brilliant communication skills to be our new Project Support and Administrative Officer.

The role will develop and implement Frazzled Cafe communications including managing inboxes and marketing via social media, printed materials, and newsletters. The Project and Support Administrative Officer will provide support to the CEO and Training and Programmes to plan and manage service delivery, support the recruitment, training and queries of volunteers, as well as provide day-to-day administrative support to enable the effective running of the Frazzled Cafe meetings and functions.

Frazzled Cafe runs meetings throughout the day, from early in the morning until late in the evening seven days a week – the Project Support and Administrative Officer will be responsible for scheduling these meetings and supporting our Facilitators when issues arise.

Please note that there may be some evening and weekend work expected when emergency tech or meeting issues arise. 

Main tasks:

Core Programme:

● Manage the delivery of all Frazzled Cafe meetings by being the main point of contact for day-to-day queries, managing the day to day running of core programmes, ensuring documents, schedules, records and systems are all up to date, and being on call to deal with any issues that arise.

● Respond to all public enquiries in a helpful and efficient manner

● Managing the Frazzled Cafe meetings schedule by arranging our meetings with volunteers and uploading them onto our booking website

● Design all pre- and post- volunteer meeting polls and ensure these are completed

● Hosting Ruby Wax public meetings with Ruby on Zoom

Volunteer Support:

● Support the Training and Programmes Manager in the recruitment, evaluation and training of volunteers

● Be confident in having constructive and difficult conversations via Zoom, phone and email with our stakeholders and volunteer network

● Ensure all volunteer records and training tracking is maintained and updated, and arranging training meetings

● Assess feedback forms from volunteers that may highlight problems or risks within meetings and manage these accordingly

● Support all volunteers in case of distress, queries, updates, problem solving and escalating queries to the Training and Programmes Manager when required

● Support and minute monthly volunteer meetings

Communications and Marketing:

• Manage and design social media content across Frazzled Cafe’s platforms
• Write copy for a weekly external newsletter and monthly internal bulletin
• Promote Frazzled Cafe via printed materials, social media and partner relationships
• Web management

Data and internal operations:

● Manage and oversee all data collection from the core programme meetings, including analysis and presentation of results to CEO, Training and Programmes Manager and Trustees

● Build and maintain relationships with prospective and existing partners

● Support CEO and Development Manager with funding applications and relevant administration tasks

● Maintain office systems and the central filing system

● Assist colleagues whenever necessary.

Shared Responsibilities:

With the CEO and Training and Programmes Manager:

● Design and rollout ongoing participant feedback surveys, evaluate survey data and present conclusions/proposals for next steps to internal stakeholders.

● Manage continuous improvement projects to support the organisation and your own development 

● Help with the development and implementation of the Frazzled Cafe strategy.

● Play a key role in the design and delivery of volunteer recruitment, training and support.

● Assist in the production of the Annual Report of the charity and other publications and publicity material.

● Represent the organisation at external meetings where appropriate.

ARMA (UK) is the professional association for research management in the UK. We represent research leaders, managers and administrators, offering professional development and opportunities to build networks, knowledge and skills.

We are looking for a Conference and Major Event Manager to lead on the delivery of our successful annual conference and other major events.

The role includes, but is not limited to, project management, budgeting and financial management, marketing and promotion, sponsorship and exhibition sales/ coordination, venue selection and contracting, supplier management, speaker liaison, abstract management and delegate administration.

This role will work closely with our Head of Membership Engagement, the Chair of Conference and Conference Working Group to deliver an excellent programme and outstanding delegate experience. The role holder is also responsible for managing the relationship with our appointed Professional Conference Organiser (PCO).

The Society of Antiquaries of Scotland is looking for expertise in writing successful major funding bids to help it deliver its Transformation Plan. The applicant will deliver a successful Expression of Interest (EOI) and initial Development Phase grant application for submission to the National Lottery Heritage Fund (NLHF) Grants over £250,000 scheme. The core of this application includes the acquisition and redevelopment of a B-listed building in central Edinburgh.

Specification
Delivery to the Society of Antiquaries of Scotland Director of a completed Expression of Interest (EOI) for submission to the National Lottery Heritage Fund for a major grant over £250,000. The total value of the grant will be in the region of £5 million.

Delivery to the Society of Antiquaries of Scotland Director of a completed Development phase (stage 1) application for submission to the National Lottery Heritage Fund for a major grant over £250,000. The total value of the grant will be in the region of £5 million.

The Development phase application will be fully completed and ready to submit for the end of February 2025 application deadline as set by NLHF.

The initial EOI will be fully completed and ready to submit as soon as possible (e.g. October 2024) to provide time to meet the end of February 2025 application deadline as set by NLHF.

Both the EOI and Development phase application will be developed in collaboration with Society of Antiquaries of Scotland staff and trustees with advice from the More Partnership and others as required.

The EOI and Development phase application will include a persuasive case for support developed in collaboration with the More Partnership and supported by research already undertaken on the Transformation Project. Information on research already available for an application can be provided on request.

The successful applicant will assist with quotes, costs and budget for the project application.

The successful applicant will work collaboratively with Society staff and trustees, and the wider project team, to follow a work schedule and timetable mutually agreed at the earliest opportunity, and within two weeks of being awarded the contract.

The successful applicant will report to the Director of the Society, Dr Simon Gilmour.

Both the EOI and Development phase application will be to the highest quality as agreed by the Director of the Society.

The tender is for work up to £27,000 in value (including VAT) to deliver two documents. A successful application will be rewarded with a further £10,000 after completion of the initial project.

Terms and conditions
The applicant will undertake and complete quality EOI and Development phase (stage 1) NLHF grant applications before the end of February 2025, including the development of a persuasive case for support in collaboration with the Society of Antiquaries of Scotland and external organisations contracted or otherwise directed by the Society. This will build on work already undertaken towards the application.
The applicants work will comprise and deliver all the key activities, objectives and milestones, services, deliverables and outputs as stated and laid out in the Society’s tender document and in any proposal bid submitted to the Society in response to the tender.
Both parties will follow a work schedule and timetable mutually agreed at the earliest opportunity, and within two weeks of being awarded the contract.
Initial milestones will include (dates to be confirmed):
1) The signing of an agreed contract
2) The delivery of a completed EOI for submission by the Society to the NLHF (mid-October 2024)
3) The NLHF response to the EOI
4) The delivery of a completed Development phase (stage 1) application for submission by the Society to the NLHF (end-February 2025)
5) The NLHF response to the Development phase (stage 1) application (end-June 2025)

On completion of work and on receipt of all agreed deliverables sent to the Society on time, in full and to high quality, the Society will pay the successful applicant in mutually agreed stages (dates to be confirmed):
- Payment 1 (30%, £8,100) to be paid once the contract is signed by both parties (September 2024 – milestone 1)
- Payment 2 (10%, £2,700) to be paid on receipt of a completed EOI for submission by the Society to the NLHF (mid-October 2024 - milestone 2)
- Payment 3 (10%, £2,700) to be paid on receipt of positive response from NLHF to EOI application (20 working days - milestone 3)
- Payment 4 (50%, £13,500) to be paid on receipt of a completed Development phase (stage 1) application for submission by the Society to the NLHF (end-February 2025 - milestone 4)
- Payment 5 (£10,000) to be paid on receipt of a positive response from NLHF to the Development phase (stage 1) application (end-June 2025 – milestone 5)
Any changes to the brief or methodology to be employed by the successful applicant will be mutually agreed in writing. Any such changes will not affect the overall cost unless agreed in writing with the Director of the Society of Antiquaries of Scotland.

The main point of contact for this project and contract will be Simon Gilmour, Director at the Society. A point of contact for the applicant will be included in their submission.
Contact details to be made available at the start of the project.
This project will be carried out in as environmentally friendly way as possible and practical.
Any intellectual property which the applicant generates during this project shall belong to the Society. Such intellectual property may include (but is not limited to) copyright works, computer programs, designs, documentation, trademarks and ownership rights or other materials.
If the applicant generates any such intellectual property they will promptly provide full details to the Society and will not disclose any details to anyone outside the Society either during or after this contract period.

Evaluation criteria
Proposals submitted in response to this tender will be evaluated on value for money, quality of submission, and experience in relation to the criteria below. However, the full guide price is expected.
Requirements
Demonstrable successful experience in delivering successful major NLHF funding bids.
A track record of successful fundraising, including sizeable NLHF applications, relating to redevelopment of a listed building.
Demonstrable experience of delivering complex and persuasive funding bids to a tight timetable.
Experience of working with small charitable organisations.
Track record of bringing innovative creative thinking and fresh ideas to an organisation and/ or its services.
Excellent interpersonal and networking skills.
Experience of working with a heritage organisation in the UK.