7 Administrator jobs in Oxfordshire

Empowering the next generation

We’re looking for an organised, proactive Administrator to help our charity run smoothly and support opportunities for young people across the RAF Air Cadets. If you enjoy a varied role, take pride in getting the details right and want to make a practical difference as part of a small team, we’d love to hear from you.

The Air Cadet Charity is an independent organisation dedicated to supporting the RAF Air Cadets. We provide essential grants for activities, equipment and life-changing experiences that go beyond standard provision. From funding flight simulators and drone technology to enabling international expeditions, STEM projects and leadership training, we give young people the tools to excel.

You’ll provide day-to-day administrative support across the charity, from processing invoices and responding to enquiries to organising board meetings and taking minutes. We are a close-knit, collaborative team offering a supportive workplace where your organisation and attention to detail will help colleagues and trustees focus on delivering our mission.

This role is primarily home-based and requires travel across the UK for charity meetings and events, along with flexibility in working hours to attend them.

Key responsibilities

• Finance administration: Process invoices, cadet contributions and expenses accurately.
• Board and committee support: Act as secretary to the board, arranging meetings, helping to prepare and distribute agendas and papers, taking accurate minutes and following up on agreed actions. Provide the same administrative support to committees.
• Diary management: Coordinate diaries, meetings and appointments for key team members and trustees.
• General enquiries: Provide a friendly first point of contact, responding to phone calls and emails and directing enquiries to the right person.
• Team support: Provide administrative support across the team to keep day-to-day work running smoothly.

Person specification

• Proven experience in a varied administrative role, ideally within a charity or small office environment.
• Strong organisational and time management skills, with the ability to prioritise tasks and manage competing deadlines.
• Accurate administrative skills and close attention to detail.
• Experience supporting a board or committee, including preparing meeting papers and taking minutes.
• Confidence using Microsoft Office, including Word, Excel, Outlook and PowerPoint, and ideally CRM systems (Beacon) and accounting systems (Xero).
• Clear written and verbal communication skills, with a friendly, professional approach.
• A proactive, adaptable and self-motivated approach, with the ability to work independently while contributing to a supportive team.
• A genuine interest in supporting young people and the mission of the Air Cadet Charity.

Why join us?

• Be part of a friendly, supportive and dedicated team where your ideas matter.
• Enjoy a varied role and the flexibility of home-based working while staying connected with colleagues and trustees.
• See how your work helps create opportunities for young people.
• 26 days annual leave (pro rata for part-time hours), plus bank holidays and a Christmas shutdown period.
• 5% employer pension contribution.
• Life assurance cover at four times your salary.

All applicants must have the right to work in the UK. The successful candidate may be required to hold a level of security clearance.

How to apply

Submit your CV and a covering letter (maximum two pages) outlining your relevant administrative experience and why you would like to support our charity’s mission.

Application timeline and process

• Shortlisting and interviews: Shortlisted candidates will be contacted shortly after the closing date, with interviews held face to face in London on Monday 14th December.
• Interview format: A single-round in person interview process.

The Air Cadet Charity is an equal opportunities employer and committed to safeguarding and promoting the welfare of children and young people. All successful applicants will be subject to a satisfactory DBS check.