Administrative Assistant Jobs in City Of London

Are you an experienced administrator with a knowledge of wills and legacy gifts, who is passionate about animal welfare?
We’re looking for a Legacy Administrator to join our Legal team, to ensure that Dogs Trust is processing gifts efficiently, playing a crucial role in the administration of this important income.

About this job:
As Legacy Administrator, you’ll:

• be the first point of contact for the Legal team, representing the charity in communications with legal professionals and the public,
• manage your own caseload of legacies, maintaining relationships with legal professionals, members of the public, and other beneficiaries to ensure income is processed swiftly,
• support with the administration of legacy data, from handling post to ensuring information is recorded accurately in the database.

About you:
To be successful in this role, you’ll need strong administration skills, with the ability to manage a varied and busy workload effectively. You’ll also need excellent communication skills, from drafting written correspondence to interacting with the public on the phone, ideally you'll have experience of having sensitive conversations as you’ll be in regular contact with bereaved family members. Attention to detail is also an essential part of this role, as well as a knowledge of Wills, Probate and Trust law. A commitment to the aims and objectives of Dogs Trust is essential.

About Dogs Trust:
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.

To apply for this position please click the APPLY NOW button. Our application process requires you complete an application form and a covering letter explaining your interest and suitability for the role. Please note that we may close this vacancy early if we receive enough suitable interest, so to avoid disappointment early application is encouraged.

Dogs are incredibly diverse, much like the humans that love them! At Dogs Trust we value diversity and we're committed to fostering an inclusive culture.  We actively encourage applications from people of all backgrounds, abilities, and cultures and believe that a diverse workforce helps us to achieve our mission. Our colleague networks give our people a voice acting as vehicles for real and meaningful change within Dogs Trust.  We truly want to see every candidate shine throughout the entire job application process, interview stages, and during their time with us. If there's anything on your mind or any adjustments you may need, don't hesitate to reach out to us. We're here to support you every step of the way.

We have a new opportunity for a Finance Assistant to join our team based in Kings Cross.

You will join us on a full time, permanent basis, working 37.5 hours and in return, you will receive a competitive salary of £26,086.71 increasing incrementally to £28,247.60 per annum plus benefits. 

About the role: 

This is a fantastic opportunity for a keen and driven Finance Assistant who is looking to expand their career and knowledge - the role will provide a broad spectrum of exposure and experience across organisations accounts.

The post holder will be responsible for carrying out a range of finance related processes, data entry and administrative tasks to assist the Accountant and Finance Team. The aim of the role is to complete high quality accurate transactions at the point of data entry, including processing of invoices, payments, receipts of rent income and recording activities, data entry, filing, as well as providing information, answering queries, filing and other relevant tasks. This will help ensure timely and accurate financial information to share across SHP enabling the best data to aid operational and strategic decision making. High quality transactional data is also the starting point for a positive financial audit.

About you:

• Intermediate to Advanced Excel skills 

• Good communication skills 

• Attention to detail 

• Good numeracy skills and an understanding of double entry book keeping 

• Good team player with ability to work on own initiative 

• Demonstrable ability to use a computerised accounting system with specific ability to manage a large purchase and sales ledger 

• Good organisational, record keeping and time management skills 

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life. We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across London boroughs. 

Don’t miss out on this great opportunity to join the Single Homeless Project team. Please click ‘apply’ now to become our Finance Assistant. We look forward to receiving your application. 

Important information:

Closing date: 14th July 2024 - However please don't delay your application by CV as we may close earlier if a suitable person is found. 

Interviews: Interviews to be held on an ongoing basis

To be considered remove your name and other personal details from your C.V. before uploading.

We reserve the right to close this vacancy early if we receive sufficient and suitable applications for the role. Therefore, if you are interested, please submit your application as early as possible.

This post will require a DBS check to be processed for the successful applicant. 

Our attractive benefits package includes:

• A salary increase after successfully completing six month's probationary period
• A 37.5 hour working week including flexible working hours (core hours are 10am – 4pm) in non-accommodation services
• 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays),
• A contributory pension scheme: Single Homeless Project will contribute the equivalent of 5% of your annual salary
• Staff Health Cash Plan and discounts scheme
• Comprehensive and integrated training programme designed specifically to develop the skills and knowledge involved in our work

At Single Homeless Project, we welcome and encourage applications from people of all backgrounds and are committed to having a workforce that is made up of diverse individuals, skills, experiences and abilities.  Due to current under –representation at management level, we particularly encourage applications from individuals within our Black and Asian communities.

An exciting opportunity has arisen for a Specialist Teaching Assistant to join our Education Team. This role will require the successful candidate to support an integrated and holistic approach to education, health and care, work under the direct supervision of an allocated teacher / senior  specialist teaching assistant, support access to learning and provide general support to the teacher in the management of pupils in learning opportunities and to assist the teacher in providing relevant support for pupils with severe learning difficulties (SLD), profound and multiple learning difficulties (PMLD) and complex therapeutic, medical and health needs.

You will be a natural and enthusiastic leader able to provide challenge and support to a high performing team.

Role Requirements

STL1 – Provide support for Learning Activities set by Classteacher & Senior Specialist Teaching Assistant

• To support learning activities for individual, groups or whole classes of pupils, leading activities under the direction of the teacher or Senior Teaching Assistant supporting the teacher in their delivery of lessons.
• To demonstrate our School Ethos and Pupil Charter throughout the School day.
• Holistically integrate education, health and care needs.
• Evaluate and record procedures for learning activities.
• To know individual learning targets for each pupil in the group(s) and take specific action to enable individual pupil goals be achieved.
• To attend to the general care, maintenance and storage of classroom equipment.

STL 2 – Support Children’s Development

• Observe pupils, sharing observational findings, contribute to the implementation of activities to support development.
• Actively contribute towards record-keeping particularly in respect of pupil learning, therapeutic interventions, behaviour management, child protection and any other specific programme set up for individual pupils by the teacher / Senior Specialist Teaching Assistant / Therapist.

STL 3 – Help to keep Children Safe

• Undertake annual safeguarding training.
• Adhere to the school’s Safeguarding and Child Protection procedures and policies. Recording incidents pertaining to pupil safety, including for illness, accidents and incidents, accepting that Safeguarding is everyone’s responsibility and that ‘it could happen here’.
• Read relevant documentation / mandatory reads in relation to Keeping Children Safe In Education.
• Report any signs and indicators of possible abuse, being sensitive to the child/young person and circumstances, Identifying, report and record changes in behaviour and physical signs.
• Be aware of and follow plans, risk assessments and record keeping pertaining to individual pupils, including care plans, health care plans, feeding plans, moving and handling and behaviour management plans, actively engaging in relevant training and competencies offered to ensure that you are able to support in keeping all pupils in the class safe.
• Ensure safe transport for all pupils in the class for off site visits.

STL 4 – Contribute to Positive Relationships

• Interact with and respond positively and professionally, to pupils and adults, including colleagues, other professionals and parents/ carers at all times.
• Work collaboratively as part of a class and wider School and organisational team.
• Actively support change where it is required to improve the teaching, learning and meeting of our pupils needs.

STL 5 – Provide Effective Support for your Colleagues

• Work effectively as a team member, being aware of and providing support to colleagues when needed.
• Embrace training and competencies to ensure that all staff in a class team are able to support each other.
• Complete all ‘Universal level training’.

STL 6 / STL 39 – Support Literacy and Numeracy Activities, Communication and Interaction Needs

• Support the delivery of appropriate communication, language and literacy as well as the learning targets related to cognition to individuals, small groups and whole classes of pupils, providing accurate support and feedback to the teacher and pupils.

STL 7 / STL 8 – Support and use Information Communication Technology (ICT) for Teaching and Learning

• Prepare commonly used ICT for use in lessons and be aware of and be able to use hardware and software commonly used in the school.
• Be aware of individual pupil’s specific needs as assessed by teachers and therapists and apply relevant recommendations.
• Support the delivery of lessons including ICT to individuals, small groups and whole classes of pupils.

STL 9 – Observe and Report of Pupil Performance

• Against intended learning targets be able to observe and complete assessments with teaching support.
• Support the classteacher in providing evidence (observational notes, photographs, videos) presenting in the appropriate format to assist the evaluation of evidence relating to the pupils’ stage of development.
• Be able to clearly explain and answer questions / justify your evidence of pupil performance to the teacher.
• Observe school policies and procedures for confidentiality of information about pupils.

STL 10 – Support Children’s Play and Learning

• To promote and support age-appropriate play for pupils.
• To supervise and actively encourage play and leisure activities during playtimes taking an active role in the organisation of play, leisure and recreational activities.

STL 11 – Contribute to supporting Bilingual / Multilingual Pupils

• When applicable be aware of the first language of pupils and their parents.

STL 12 / STL 38 – Support a Child with Disabilities or Special Educational Needs and Their Families

• Be confident in each of the pupils needs in the classroom and the relevant strategies that are required to support them.
• See the pupil as a ‘whole’ and integrate their education, health and care needs throughout their day.
• Support pupils with communication and interaction, cognition and learning, behaviour, emotional and social development needs and pupils sensory and/or physical needs.

STL 13 – Contribute to Moving and Handling Individuals

• Follow agreed Moving and Handling plans as prescribed by therapists undertaking relevant training and competencies prior to do any of the below:
• Carry out moves and changes of position taking account of the individual’s needs, preferences and their advice on the most appropriate methods and equipment.
• Use moving and handling methods appropriate to the individual’s condition, your personal handling limits and the equipment available.
• Move and change individual’s positions in ways which minimise pain, discomfort and friction and maximise the individual’s independence, self-respect and dignity.
• Observe, record and immediately report any significant changes in the individual’s condition when you are moving them.
• Record details of methods of moving and handling which the individual finds acceptable according to legal and organisational requirements.
• Undertake therapeutic programmes that have been developed by physio and occupational therapists.

STL 14 – Support Individuals during Therapy Sessions

• Receive relevant training from therapists and then implement training and competencies throughout the pupils’ day.
• Be able to articulate the purpose of programmes and ensure their delivery in an integrated way.
• Work with individuals to identify the effectiveness of the therapy sessions on their health and social well-being.
• Check observations with appropriate people and against agreed outcomes.
• Identify any issues or problems in relation to the therapy sessions and work with individuals, key people and others to identify and agree changes to the therapy sessions.
• Record and report on therapy sessions within confidentiality agreements and according to legal and organisational requirements.

STL 16 – Provide Displays

• To produce and maintain displays in accordance with the school’s Display Policy.
• To ensure that Information Governance and Confidentiality is applied to any information that you are privy to.

STL 19 / STL 37 / STL 41 – Promote Positive Behaviour

• Highlight and praise positive aspects of pupils’ behaviour appropriate to the individual.
• Recognise patterns and triggers which may lead to inappropriate behavioural responses and take appropriate action to pre-empt problems.
• Encourage the team to support pupils consistently and regularly review their own behaviours to model intended outcomes.
• Provide feedback to relevant people on progress made by any pupils with a behaviour support plan in line with the school’s Behaviour Policy.
• Implement individual pupil behaviour management programmes if required.

STL 31 – Prepare and Maintain the Learning Environment

• Prepare the learning environment to meet the needs of individual pupils.
• Support the teacher in the preparation of resources needed for lessons by gathering and appropriately positioning them for access.
• To ensure that pupils are in the right place at the right time in the right clothing with the appropriate equipment in the correct position.

STL 40 – Support Pupils with Cognition and Learning Needs

• Implement agreed strategies to support pupils with cognition and learning difficulties to learn.
• Sequence and structure learning environment and experiences ensuring adequate time.
• Consistently apply visual, auditory, object and tactile cues.
• Provide an appropriate level of assistance to enable the pupil to experience a sense of achievement, maintain self-esteem and self-confidence and encourage self-help skills.
• Listen carefully to the pupil and positively encourage him/her to communicate his/her needs and ideas.

STL 42 – Support Pupils with Sensory and/or Physical Needs

• Obtain accurate and up-to-date information about: a the nature and level of the pupil’s sensory and/or physical needs and apply to the pupil’s learning needs, planned learning tasks and activities.
• With support adapt the layout of the learning environment and the equipment used to enable the pupil with sensory and/or physical needs to access and maximise learning opportunities.
• Encourage the pupil to actively participate in learning tasks and activities consistent with his/her developmental level, physical abilities and any medical conditions.
• Ensure that any specialist equipment is used appropriately to maintain the pupil’s comfort and maximise his/her participation in learning tasks and activities.
• Give appropriate assistance to enable the pupil to experience a sense of achievement and encourage independence.
• Positively reinforce the pupil’s efforts to participate in learning tasks and activities.

STL 43 – Assist in the Administration of Medication

• Apply standard precautions for infection control and other relevant health and safety measures.
• Report any discrepancies or omissions you might find to the person in control of the administration and to relevant staff as appropriate.
• Be aware of School procedures.
• Contribute to administering and record keeping of medication to individuals in the appropriate manner, using the correct techniques according to the care plan if signed off as competent in doing so.
• Ensure the security of medications throughout the process and ensure all medication is stored in the correct safe place when administration is complete.

STL 4 – Meet their Personal Support Needs

• Attend to pupils’ personal care needs as and when necessary ensuring care and dignity at all times.
• Assist with the organisation of refreshments and mealtimes, feeding individual pupils where necessary including feeding by gastric tube after receiving the necessary training.
• Support pupils in the water and assist with swimming and or hydrotherapy programmes.

PDR – Take part in School Staff Development Procedures

• Take part in a performance management programme and work towards specific pupil progress and professional development targets.
• Take part in a staff induction programme, and pursue other training opportunities as agreed with the line manager.
• Take part in staff development days, class team meetings, departmental meetings, whole staff meetings and other occasional meetings held in usual working hours.
• To support students and volunteers who work within the classroom from time to time.
• The roles and responsibilities in this job description can be reviewed at any time in order to better meet the needs of pupils.
• All of our Support Assistants will be expected to work with a range of pupils in their class and maybe requested to work with others across the School.

The right candidate will have experience of working in a complex environment, across a large and diverse workforce, you will be exceptionally organised with a high-level of attention to detail. You will naturally possess excellent inter-personal skills, and an ability to consult and positively engage with key stakeholders across the organisation.

 With experience of working in a complex environment, across a large and diverse workforce, you will be exceptionally organised with a high-level of attention to detail. You will naturally possess excellent inter-personal skills, and an ability to consult and positively engage with key stakeholders across the organisation.

Terms and Conditions

PLEASE NOTE: The Children's Trust Application Form MUST be completed and submitted, for your application to be considered. As part of the shortlisting process, gaps in employment will be examined and further explored during the interview process. 

Strictly no agencies, please.

As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion.

About Us

The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time out days for those experiencing menopause symptoms, time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offenders

Many roles at The Children’s Trust are exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020) and as such, are subject to an Enhanced DBS check.  Successful applicants will be required to complete an Enhanced Disclosure & Barring Service (DBS) check, which will disclose all unspent convictions and adult cautions and any spent convictions or adult cautions that would not be protected.  The exceptions to this are our retail roles within The Children’s Trust shops, which are subject to Basic DBS checks which will disclose unspent convictions or adult cautions.

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.

Your new company
A fantastic opportunity is available for an experienced Administrative Assistant to work for a growing leader in scientific studies based in their modern offices in Latimer Road, Hammersmith. The organisation is at the forefront of pioneering technology with a new class in medical studies and technology and is a truly inspiring place to work. The position is to replace a long-standing member of the team and is fully office based-supporting the Office Manager and HR Manager.

Your new role
Your new role will be to be the primary point of contact for internal and external enquiries via phone and email, you will provide general support and assistance to staff, visitors, contractors and arrange security passes and parking. You will manage all documents, filing and electronic storage whilst managing POs and invoices, credit card receipts. You will also order stationery, monitor cleaning services and deal with meeting bookings and preparation for these. You will co-ordinate event planning including travel requests and keep and inventory of assets.
What you'll need to succeed
In order to be successful, you must have 1-3 years of recent administrative experience within an office environment, where you will have dealt with the above duties. You will have strong MS Office skills and be able to confidently use Word, Excel and Outlook. You will be able to multitask, be a trustworthy and reliable individual and be able to commute to Hammersmith 5 days a week.
What you'll get in return
In return you will be offered a generous salary of between £28,000 - £30,000 per annum plus up to 20% annual discretionary bonus with many other benefits including 25 days annual leave plus bank holidays, 4% pension, private healthcare, share options and 4 x salary life cover. Hours will be 9-6pm Monday to Friday.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Administrative Assistant

We are hiring for an Administrative Assistant for the International Personnel Section at the organisations international headquarters in London.

The charity is an international movement, an evangelical part of the universal Christian Church.  Its message is based on the Bible.  Its ministry is motivated by love for God.  Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination.

Position: VAC0093 Administrative Assistant and International Personnel Section

Hours: Full-time, 35 hours per week (flexible working after probation available)

Location: London

Salary: £27,588.76 pa plus travel to work allowance up to £3,700 pa

Contract: Permanent

Benefits: Contributory Pension Scheme; Generous Travel to work Allowance 25 days annual leave plus 8 Bank Holidays per annum, Café discount.

Closing Date: 12th July 2024

Interviews: Week of 22nd July 2024

About the Role

In brief, this role involves technical and administrative support for the Assistant Chief Secretary, International Personnel section, managing databases and searches, providing support for a Learning Management System, as well as reviewing processes and undertaking a variety of administrative tasks.

About You

The successful candidate will have:

• Significant experience of working with complex databases including data input, analysis and reporting, as well as trouble shooting technical issues.
• Excellent IT and technical skills including an intermediate working knowledge of Microsoft Office packages including Word, Excel, PowerPoint and Outlook.
• Excellent attention to detail and the ability to proactively deal with matters arising
• Understanding of and adherence to confidentiality protocols
• Empathy with the aims and Ethos of charity
• Excellent written and verbal communication skills with all levels of stakeholders

You must be in sympathy with the aims and objectives of the organisation.

If you are a humanitarian at heart, motivated to work for and with the leader of a global Christian church and charity, we are keen to hear from you.

If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity’s website where you will need to complete their online application process, please note CVs will not be accepted.

Other roles you may have experience with could include Admin, Administration, Administrator, Data, Database, Data Administrator, Database Administrator, Administration Support, Data Support Officer, Database Support Officer, Database Coordinator. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Administrative and IT Assistant

We are hiring for an Administrative and IT Assistant

The charity is an international movement, an evangelical part of the universal Christian Church.  Its message is based on the Bible.  Its ministry is motivated by love for God.  Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination.

Position: VAC0091 Administrative and IT Assistant

Hours: Full-time, 35 hours per week (flexible working available after probation period)

Location: London

Salary: £30,146.98 pa plus travel to work allowance up to £3,700 pa

Contract: Permanent

Benefits: Contributory Pension Scheme; Generous Travel to work Allowance 25 days annual leave plus 8 Bank Holidays per annum, Café discount.

Closing Date: 26th July 2024

About the Role

In brief, this role involves being the first point of contact for any IT related issues at Sunbury Court, in terms of reported issues from Presenters, Delegates, Customers or Staff. Assist personnel and delegates with Microsoft 365 request including the desktop suite & maintain the delegate devices held at ICO.

The role will also aid the ICO processes for visitors including Delegate Visa processes and documents needed by the Zones and Territories. Provide any further administrative support required.

About You

The successful candidate will have:

• A level or equivalent within an IT Discipline (A degree in computer science or equivalent).
• A broad technical knowledge of IT, PC’s/peripherals, and their architecture
• Good software and hardware troubleshooting skills
• Good knowledge Microsoft office Suites and core application suites
• Excellent communication and interpersonal skills
• Good customer facing skills.
• Good organisational skills, able to take a methodical approach to service issues.
• Ability to work under pressure to meet SLA's and remain calm in stressful situations.
• Ability to support mobile devices (Android & IOS)
• Strong administrative skills including use of Microsoft 365 suite.
• Empathy with the aims and ethos of the charity

You must be in sympathy with the aims and objectives of the organisation.

If you are a humanitarian at heart, motivated to work for and with the leader of a global Christian church and charity, we are keen to hear from you.

If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity’s website where you will need to complete their online application process, please note CVs will not be accepted.

Other roles you may have experience with could include Admin, Administration, Administrator, IT, IT Administrator, IT Administrator, Administration IT Support, IT Support Officer, Admin and IT Support Officer, IT Coordinator, IT Helpdesk, IT Support, IT Support Officer. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

About Bank Workers Charity 

We’re the benevolent society supporting UK bank employees and their families. Each year we help thousands of people encountering financial, health, housing and wellbeing challenges with independent advice and guidance, case management, referrals to expert partners and grant giving. 

About you 

Our ideal candidate will have proven experience of working in an administrative role.  Clear experience of handling enquiries sensitively and with compassion across multiple communication channels is key, coupled with an awareness of issues facing elderly/disabled people and services available within the wider community.  

You will have a basic understanding of the charitable and grant giving community. 

About the role 
Central London based.  Whilst hybrid working (currently two days a week office based for FTE) is offered, the post holder will be required to be in the office more frequently at some points in the year to deal with seasonal administrative tasks.

The working hours for this role are 21 hours a week with flexibility to work the hours over 3 to 5 days as long as they include Monday and Tuesday. 

As our Services & Grants Administrator, you will provide administrative support to the Services and Grants team, allocating incoming enquiries, coordinating weekly grant payments and other administrative tasks as required.  You will administer a small regular grant programme and identify clients who would benefit from further in-depth support whilst ensuring excellent customer service. 

You will also manage enquiries in the email inbox as well as distribution of web-based enquiries to the Services and Grants team within one working day of receipt. 

What we offer 

We’ve put a lot of energy into being a great place to work. We’re proud of our supportive culture and commitment to equality, diversity and inclusion. There are plenty of learning opportunities, and as a wellbeing charity we aim to be a leader in wellbeing support for our people.

 Our benefits include: 

• 28 days holiday plus statutory bank holidays (pro rata for part time staff) 
  (with the option to buy additional leave) 

• 8% employer contribution to BWC’s pension scheme and up to 3% matched with employee contributions 

• A wide range of employer funded wellbeing experiences through Heka 

• Flexible benefit provision (including Medicash plan, cycle to work, payroll giving and electric car scheme) 

• Group Life Cover (three times annual salary) with option for additional cover 

• Weekly wellbeing half hour 

• Season Ticket Loan (upon successful completion of probation) 

• Employee Assistance Programme

To apply, please review the attached applicant pack, which includes the job description and person specification, and then send a completed application form, which includes a supporting statement outlining how your experience meets the criteria set out in the person specification.

Bank Workers Charity is committed to supporting diversity and inclusion and welcome applications from all backgrounds and communities.

The mission statement of Jews for Jesus is: “We relentlessly pursue God’s plan for the salvation of the Jewish people.” The Executive Assistant supports the Chief Executive Officer (CEO) and has a wide range of responsibilities in any administrative duties deemed necessary to fulfil his/her roles. This is an opportunity to contribute to the CEO and Leadership team of an international Christian Charity working with Jewish people.

Apply though Charity Jobs website or email cover letter and CV to address in job description. 

£40,039 per annum

Full time, 35 hours per week

Fixed term maternity cover contract for 12 months, start date 1st October 2024

London based contract with the option of hybrid working in the office and from home*

Are you Interested in supporting the team that strengthens the delivery of physiotherapy education and continuing professional development (CPD) throughout the UK?

At the Chartered Society of Physiotherapy (CSP) we have an exciting opportunity to take on the role of Administration Officer within the Practice and Development Directorate.

You will provide administrative support to specific projects and core work within the directorate, as well as delivering front line services to CSP members and key stakeholders.

You will also support the quality assurance and enhancement work we do with providers of physiotherapy education, and the project work that enhances career and CPD for the physiotherapy workforce. Our focus as a directorate evolves over time so this post will suit someone keen to keep developing their own skillset and support different areas of activity. As a learning organisation, we are keen to support your growth.

With a proven administration background and the ability to deliver effective, high quality, customer-support to colleagues and external stakeholders/partners, you will have first class communication skills and a strong team ethic

The post holder will excel in managing their own workload whilst also supporting the delivery of team priorities within a remote-first organisation. You will also work with colleagues across the CSP to support directorate and corporate activity in line with the CSP’s corporate strategy. Therefore, good time management, prioritising skills and attention to detail are essential.

For an informal discussion about the role, please contact Sundeep Watkins, Education Adviser at Head Office.

Why work for the CSP?

The CSP is the professional, educational and trade union body for the UK's 65,000 chartered physiotherapists, physiotherapy students and support workers; and one of the largest representative bodies in healthcare.

At the CSP, our goal is to create a culture characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA, reflecting the expectations we have of ourselves and others. They guide what we do and how we do it, to have the greatest impact for our members. Please visit the website for further information.

We offer an excellent benefits package, including 27 days’ annual leave plus bank holidays, Christmas office closure between 25 December to 01 January and generous pension scheme with 12% employer contribution.

*The CSP operates a hybrid working model, allowing employees to work between their home and the office. While we do not stipulate the number of days in the office, employees can decide, through discussions with their line managers, how, when, and where they work best, balancing the needs of the CSP, the team, and themselves. Employees are still expected to attend the office for in-person meetings when required for their role and the organisation. Homeworking is subject to meeting homeworking assessment requirements, which include a minimum broadband speed of 18Mbps and a dedicated space to work from.

To enable our employees to balance their individual, family and work-life, we would be happy to discuss flexible working arrangements with shortlisted candidates (subject to business needs).

To apply for the role please click on the ‘Apply online’ tab below and complete the online application form. CVs will not be accepted.

Closing date: 10am, 9 July 2024.

Interview date: 23 July 2024 (Virtual on MS Teams).

If you require any adjustments during the application stage, please email the Human Resources team.

The CSP is committed to equity of opportunity, aiming to provide a working and learning environment free from discrimination. We are taking appropriate steps to create a workforce that reflects the diverse society in which we work and live in. Therefore, we particularly encourage applications from candidates under-represented in the CSP’s workforce, including those from Black, Asian and minority ethnic backgrounds, those with disabilities and LGBTQIA+ people. Please note, all candidates will be expected to actively demonstrate their commitment to Equity, Diversity, and Belonging throughout the application and interview stages. To view our equity, diversity and belonging strategy, please visit the website.

Executive Assistant to CEO
Salary Banding: £32,000 - £35,000 per annum FTE
Contract: Permanent 
Hours: Full Time, 37 Hours Per Week OR Part Time 30 hours over 4 days 
Location: Hybrid (up to 2 days WFH) / Hatfield 

Herts Young Homeless is an independent charity and has been supporting vulnerable people in Hertfordshire since 1998. We are a big-hearted, open and expert team that seeks to break the cycle of youth homelessness through education, advice and support.

What can we offer you?

• A supportive, passionate and inclusive environment.
• 25 days annual leave per annum (in addition to Bank Holidays & Public Holidays) (increases with LOS) 
• Holiday Purchase Scheme
• People's Pension Plan contribution
• Group Life Insurance plan 4 x salary 
• Opportunities for personal and career development
• Hybrid working - option to work from home up to 2 days per week
• An additional annual leave day on your Birthday
• Monthly draws to win ‘lunch on your manager’ or ‘leave work early’
• Medicash & Employee Assistance Programme - support with wellbeing & personal struggles/ Heath Cash Back Scheme.

Job Purpose

This is a critical role, sitting at the heart of hyh, the purpose of which is to provide high quality administrative support to the CEO, coordinate and administer the leadership and governance of the organisation and oversee the smooth running of the office.

Administration and Support for the CEO

• Be a step ahead at all times in providing executive support to the CEO including: diary organisation, making appointments, responding to invitations, dealing with correspondence, and liaising with external partners and arranging travel.
• Conduct research, prepare papers and briefings, produce PowerPoint presentations.
• Project support for organisation wide projects.

Leadership and governance support

• Plan and coordinate the efficient running of leadership and governance meeting cycles, including scheduling meetings, booking venues, circulating documents, collating reports, minute taking, maintaining action logs, arranging refreshments etc. This includes the Board of Trustees and two sub-committees (Governance and Finance), Senior Leadership Team (SLT) and Leadership Team (LT).
• Provide high level admin support to other members of the SLT as required (Head of Services, Head of Fundraising & Communications, Finance Manager).
• Coordination and administration of internal staff meetings and communications, including monthly Team Briefings and bi-annual Organisation Days.
• Provide on-going support to Trustees, including responsibility for their induction and on-going training
• Maintain and update trustee records and registers, including Charity Commission and Companies House registrations.
• Manage our policies and procedures and oversee the annual cycle of policy reviews.

Office management

• Oversee the smooth and efficient running of the office, ensuring that it is a great working environment for staff where supplies never run out, the office is clean and tidy, and all staff have the furniture and equipment they need.
• Coordinate a small team of office/admin volunteers to provide excellent support to the wider hyh team.
• Build and maintain service and supplier contracts and relationships, including our landlord, telephones, broadband, lone working devices, phones, printers and cleaning.
• Be the main contact for our IT managed services provider and act as the internal contact point for any  IT queries.

Organisational support

• Support the SLT with our day to day health and safety compliance including administering Health and Safety Committee meetings, carrying out workstation assessments and conducting regular H&S checks and annual PAT testing.
• Support the SLT with our data protection including administering GDPR Committee meetings, managing the relationship with our external Data Protection consultant and acting as the internal point of contact.
• Provide staff induction and on-boarding in relation to the office, IT and equipment.

Skills and experience: 

• Significant experience as a senior Executive Assistant at CEO level.
• Significant levels of office management experience.
• Strong administrative background, ideally with experience working in the non-profit sector but not essential
• Experience managing and overseeing contracts, ensuring the service providers are excellent value for money.
• Experience acting as secretariat to boards of trustees or similar governance bodies.
• Experience managing people in paid or voluntary roles.
• Excellent communicator in formal and informal communications, both verbally and in writing, to all stakeholders
• Excellent interpersonal skills with the ability to build rapport and communicate sensitively
• Target-focused and results-driven with highly effective time management and exemplary prioritisation and planning skills.
• Accuracy and meticulous attention to detail
• Ability to think creatively and solve problems smartly.
• Positive with a “can do”, solution focused attitude.
• Self-motivated and ability to work on own initiative, independently, without direct supervision.
• A strong completer-finisher.

Full Job Description available attached to Job Advert.

If you are open, big hearted, passionate, conscientious and take pride in doing a job well, then we would love to hear from you!

Please apply via the link on the vacancy found on our website submitting a cover letter telling us about how your skills align with the role and attach your CV . 

If you require any reasonable adjustments to support your application and/or the interview stage please let us know and we will be happy to help and support where practical.

Recruitment Process will consist of a face to face interview and if successful we will conduct a personal interview as second stage.  The details of this will be explained should application be progressed to next stage.

Closing Date:  10.00 am 8th July 2024 

Interviews are expected to be arranged for week commencing 15th July 2024

Equality, Diversity & Inclusion

We treat everyone with equal dignity and respect, and promote equality, diversity and inclusion for all and challenge any behaviour or practice which discriminates against any person on the grounds of race, colour, sex, marital status, religion or belief, disability, age, sexual orientation, gender reassignment or any other perceived difference.

hyh strives to be an equal opportunities and inclusive employer and encourages and welcomes applications from all sections of the community.

Our promise to you
Herts Young Homeless promises to act with the upmost integrity and respect when it comes to handling your data and will not share your details with any other client without 1) discussing the opportunity with you first and 2) without your verbal or written consent for us to do so.

Are you considering entering a career in law, having a strong passion for social justice? We are recruiting a Legal Assistant to provide administrative and legal support to PILC’s Gypsy and Traveller Legal Advice project which aims to defend and promote the rights of gypsies and travellers to pursue a nomadic way of life. You will assist our Supervising Solicitor, an expert in gypsy and traveller law, who has represented this underprivileged community over the last 15 years. As well as working on client files, you will liaise with the Legal Aid Agency to ensure their cases receive public funding, making sure documentation is prepared for court hearings, and arranging for experts and other participants to take part in proceedings.  

Ideally you will be available to join us from the beginning of September to benefit from a full introduction by the incumbent.

Since becoming independent in 2019, PILC has gone from strength to strength by carefully expanding our strategic priorities and project areas. Our team is growing and currently made up of 17 staff working from our modern offices in Cambridge Heath, E2.

Growing Hope is a charity that champions accessibility and provides free therapy for children and young people with additional needs in partnership with local churches across the UK. We aim to grow hope for children, hope for families and hope in Jesus.

Growing Hope was founded in December 2017 and has a vision to see 20 clinics set up across the UK by 2030. We have five clinics, King’s Cross, Brockley, High Wycombe, Gateshead and Redbridge. Each clinic is a local CIO which runs in partnership with Growing Hope and the local church. We have worked with over 1000 children, young people, parents, carers and siblings since we launched. As a national charity Growing Hope has trained over 1500 professionals & parents. We are continuing to expand, with the set-up of further local clinics on the horizon

We are seeking an experienced Executive Assistant to our senior leadership team of four individuals – our CEO, Executive Director of Services, Director of Operations, and Director of Growth. We are looking for a strategic and innovative individual with strong planning and organisational skills who is committed to the Growing Hope vision and values. As the charity grows we require support for project management and development of processes across the organisation. We’re looking for an individual who looks at the bigger picture, can help us with horizon scanning and can bring new ideas and processes to our ways of working.

Job Purpose
As Growing Hope reaches towards its vision to have twenty clinics by 2030, the Senior Team require additional support in order that they can fulfil the strategic direction of their roles. The Executive Assistant will be flexible and adaptable and able to help the team with streamlining processes as the charity grows. This role will provide essential daily support to the senior team including diary management, project management and process support across the organisation.   

Main Duties and Responsibilities 

Duties and responsibilities will be discussed and developed as the charity continues to grow. The role will involve: 

• Providing administrative support for the Senior Leadership Team, making effective use of their time by planning and managing their schedules through diary management, forward planning and managing deadlines. 
• Strategically developing processes to enable the senior leadership team to manage their work effectively. 
• Taking initiative within the team in order to support the function of the charity. 
• Having a flexible approach and working with individuals at all levels. 
• Excellent time management skills and ability to prioritise work and projects.
• Supporting standing meetings and committees: scheduling meetings in liaison with participants, compiling papers, taking and distributing minutes.
• Support managing inboxes as requested. 
• Managing complex diaries and scheduling meetings across the team.
• Maintaining the charities strategic risk register.
• Support with policy and procedures. Helping to ensure policies and procedures are up to date and reflect current legislation. 
• Maintain data protection and confidentiality in line with Growing Hope’s information governance policy.
• Ensure adherence to Safeguarding and wider Growing Hope policies.
• Upholding Growing Hope’s Christian values and leading and participating in prayer and worship within meetings. 

Project Management:

• Managing specific projects as agreed with the team for example, Fundraising Event planning, Christian Therapists Forum etc. 
• Liaising with external organisations to support various functions within the charity, including IT, HR, insurance, and governance. 
• Support of the Director of Operations with general office admin and volunteer onboarding and supervision

Person Specification 

The ideal candidate will have be highly organised and innovative in their approach.
ESSENTIAL 

• Occupational Requirement - This role has an Occupational Requirement to be a Christian, as permitted under Schedule 9, Part 1, of the Equality Act 2010. 
• Experience of working in business or administration support and developing systems for executive teams. 
• Commitment to Growing Hope’s vision 
• IT skills – experience of MS Office and Google Drive or similar.
• Excellent telephone manner and written English 
• Excellent interpersonal skills
• Excellent attention to detail 
• Ability to work both independently and as part of a team, as the task requires
• Excellent organisational skills
• Ability to carry out administrative duties effectively 
• An innovative and creative approach 
• Desire to learn and develop skills 
• Experience in managing spreadsheets and databases
• Experience in using outlook and mail features including mailmerge.

DESIRABLE

• Experience in using Salesforce
• Experience, interest in or commitment to a career in additional needs and inclusion 
• Interest in or experience of working in the charity/NGO sector

Events Assistant

Full time - Permanent

London - Lincoln’s Inn Fields WC2A (Hybrid working or full time in office)         

c.£25-27k per annum (depending on experience) + generous pension contribution

(Please note: For hybrid working - the postholder is required to work from the London office for a minimum of 2-3 days per week).

The role:

We are looking for an organised and enthusiastic team player to deliver high quality support to the Events Manager in the planning and delivery of a range of onsite and online meetings, events and courses.  This will necessitate maintaining effective administration systems and working with databases, websites and social media.

Reporting to the Events Manager, the Events Assistant will provide administrative and event delivery support for events in the planning of physical and/or virtual meetings, events and courses. This will include general support tasks pre-event, onsite and post-event including sourcing and liaising with venues, producing event marketing and communications and coordinating event material.  The postholder will join our Events Manager and Events Assistant – bringing the Events Team to three people.

This role requires exceptional organisational skills, a meticulous eye for accuracy, high levels of customer service and the ability to deliver multiple projects in a timely manner.  Also essential is a flexible, ‘hands-on’ approach and a willingness to help out in all areas of the Association potentially including attending and assisting at events which will require overnight stays at locations throughout the UK.

See the link to the full job description.

The benefits:

• Salary of c £25-27k per annum (depending on experience)
• The opportunity to join and work with a small, friendly and dedicated team
• A very generous pension contribution
• A minimum of 25 days’ holiday plus Bank Holidays (and normally days off between Christmas and New Year!)

About BAUS:

BAUS is a professional membership association dedicated to ensuring the highest standards in the practice of urology.  We support healthcare professionals who treat urological patients to deliver excellent care by developing guidance for clinical practice, providing education and fostering research.  We have a membership of circa 2000 members from medical students to consultants & associated urological specialists practicing in the UK, and also have an international membership.

To apply:

If you want to join our small, friendly and dedicated team and can meet the requirements detailed above then email your CV and a short covering email that sets out the skills you can bring to the role and your current salary and benefits package to our consultant: Michelle Prescott of Persona People Management Ltd.

For more information on BAUS and what our charity does to promote the highest standards of practice in urology please go to our website.

Closing date: 5.00pm on Friday 5 July 2024

First Interviews will be via Zoom.

No agencies please.      

An exciting opportunity to join Spitalfields Crypt Trust (SCT), a vibrant East London charity dedicated to supporting individuals affected by homelessness and addiction. This role is crucial in ensuring excellent relationships with fundraisers and donors while supporting the administrative functions of the fundraising team.

Role Overview:

• Responding to Supporter Enquiries: Handle emails, calls, and postal enquiries, providing high standards of customer service.
• Fundraising Stewardship: Thank supporters and acknowledge key events.
• Platform Management: Manage Just Giving, Go Cardless, and other online payment platforms, ensuring accurate record-keeping and reporting.
• Financial Records: Maintain up-to-date financial records and donor databases.
• Event Support: Assist with the planning and execution of fundraising events.
• Communications Support: Aid in producing marketing materials and distributing them to SCT shops.

Salary: £24,324 pa FTE

Benefits: 25 days annual leave (rising to 30 with length of service) plus bank holidays (pro rata on basis of 35 pw full time equivalent), 5% employer contribution pension, BUPA Employee Assistance Programme, BUPA Health Insurance cash plan, season ticket loan, cycle to work scheme.

Hours: 21 hours per week