Accounts Payable Jobs

Are you an experienced and dynamic administrator looking for a challenging new role? Our growing company is seeking a highly intelligent and motivated Senior Administrator to join our operations team.

In this key position, you will be responsible for a wide range of mission-critical administrative tasks to keep our office running smoothly. You will be involved with accounts payable by processing invoices in Xero, create and maintain spreadsheets for reporting and analysis, and develop new processes to improve efficiency.

You will also play a vital role in customer management by corresponding with clients, proofreading important documents, and providing backend support for our company website. Superior written and verbal communication skills are a must.

The ideal candidate will have at least 3 years of administrative experience, excellent Microsoft Office skills, and a knack for juggling multiple priorities with tight deadlines. You must be highly organised, detail-oriented, and able to work independently with minimal supervision.

This is a fantastic opportunity for a true administrative superstar to take ownership and put their talents to work in a fast-paced environment. We offer a competitive salary and excellent holiday package.

To apply, please submit your CV and a cover letter detailing your relevant experience and strengths. It is important that you relate your experience to the skills required for this role.

Your new company
Working for a large international development charity based in Angel, London. This is a 12-month FTC which will likely go permanent due to substantial growth. The team works as hybrid, with 1 day in the office per week.
Your new role

• Reporting to the Financial Accounting Manager.
• Carry out the accounts payable function, processing transactions in the accounting system.
• Primary point of contact for questions and assistance regarding entry and payment of invoices.
• Organise and maintain AP files.
• Maintain asset register including additions and disposal, monthly depreciation on calculation and posting the journals into the accounting system.
• Balance sheet reconciliations, including payroll and bank reconciliations before month-end close.
• Processing and posting prepayments.
• Fixed asset management.

What you'll need to succeed

• Strong accounts payable and month end experience.
• Charity sector experience.
• Unit 4/Agresso system experience. Strong at picking up new ones effectively.

What you'll get in return

• 25 days of annual leave + bank holidays.
• Comprehensive medical insurance.
• Employee assistance program.
• etc.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Our partner is a nonprofit organization providing accessible & effective mental health interventions for youths. They are seeking a part-time CFO to add expertise and oversight of their finance function to ensure financial sustainability. This role is a really interesting opportunity for an experienced finance professional to shape the finance function of a young, but growing organisation.

Responsibilities

• Develop and implement financial strategies, and lead the development of financial projections and scenario planning to inform decision making.
• Lead the finance function, overseeing the day-to-day operations (cash, accounts payable, accounts receivables and payroll) and ensure compliance with accounting and financial reporting standards, as well as legal and regulatory requirements for Kenya and the USA
• Evaluate and implement financial systems and processes to improve efficiency, accuracy, and transparency
• Oversee the preparation of budgets, financial statements, and other financial reports
• Develop and manage the organization's risk management
• Lead, develop, and mentor a team of young professionals 

Requirements

• Qualified accountant with at least 5 years of relevant experience, and willing to be hands on.
• Strong technical accounting experience covering financial accounting, management accounting, budget creation and monitoring, financial analysis, and reporting, preferably within a not for profit.
• Experience of working in a start-up or of establishing a finance function is strongly desirable.
• Experience of leading a finance function, including providing financial analysis & insight  and strategic advice to aid decision making.
• Experience of grants management, compliance and reporting
• Exceptional communication skills, with the ability to work with both finance and non-finance staff.
• Strong strategic and problem solving skills. 

This is a remote role, although they would be open to someone working from their office.

They anticipate the role will require 2 days/week, perhaps with more time required initially to set up the finance function and then at important times in the year, including year-end.

Finance Officer

Internews works to ensure access to trusted, quality news and information that empowers people to have a voice in their future and to live healthy, secure, and rewarding lives. We envision a world where everyone can communicate freely with anyone, anywhere, and exchange the news and information they need to shape their communities and the world.

For 35 years and in more than 100 countries, we have worked with our local partners to build hundreds of sustainable organizations, strengthened the capacity of thousands of media professionals, human rights activists, and information entrepreneurs, and reached millions of people with quality, local information, improving lives and building lasting change. On issues ranging from health and the environment to conflict and governance, Internews has developed approaches that harness the power of media and information to create positive change.

Internews is a charity operating internationally, with administrative centres in California, Washington DC, London, and Paris as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

 

Our commitment to a culture of belonging:

Internews is passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams, and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, the self-taught, and people of multiple races, nationalities, ages, sexual orientations, and socio-economic backgrounds. We are an Equal Opportunity Employer and encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and actively welcome those with alternative backgrounds and experiences.

 

POSITION SUMMARY:

Performs Accounts Payable function; processes transactions in the accounting system and maintains accounts payable files for vendors. Primary point of contact for questions and assistance regarding entry and payment of invoices.

 

Essential duties and responsibilities: 

· Subject matter expert on Unit 4 ERP System Vendor Master File and accounts payable, provide support to other Internews staff also entering invoices.

· Prepare and enter multi-currency invoices for all payment methods (Barclays wire Transfers, ACH, check, FX, Western Union, etc.), including review for proper coding and approvals.

· Review and research open payables to resolve outstanding issues prior to payment.

· Process recurring remittances according to corporate schedule, including payment of invoices entered by others.

· Processing payments and Provide payment confirmations to appropriate parties as necessary.

· Maintain AP vendor master records in accounting system.

· Organize and maintain A/P files.

· Research vendor payment history in response to queries from Internews staff and others.

· Cross trained as backup staff to other department functions, including PSC payment processing and expense reimbursements and AP mailbox cover.

· Support of commitment accounting and purchase order monitoring

· Maintain Asset Register incl Additions and Disposal, Monthly Depreciation calculation and posting the journals into the accounting system.

· Balance Sheet Reconciliations including Payroll and Bank Reconciliations before month-end close.

· Debtor and Creditor reconciliations and Advances (Cards) before month-end close

· Processing and posting Prepayments before month-end close.

· Income & Expenditure Recording in the accounting system

· Proving support during Statutory and Donor Audits

· Fixed Asset Management.

· Understanding of and demonstrated commitment to upholding Internews Core Values.

· Maintains confidentiality in all matters related to vendors and payments.

· Other duties as assigned. Maintains confidentiality in all matters related to vendors and payments.

Qualifications:

· 3+ years progressively complex accounting experience

· Proven ability to work both independently and as an effective team member.

· Proven ability to prioritize and handle multiple on-going assignments.

· Intermediate expertise in Microsoft Office, particularly Excel

· Excellent organizational skills

· Proven ability to set priorities and manage time effectively.

· Proven analytical and problem-solving ability.

· Ability and willingness to travel to international locations, including challenging or remote locations up to 10% of the time.

· Relevant university degree

· Accounting Degree or Qualified by experience.

· Familiarity with computers and computer software including spreadsheets, word processors, e-mail, and accounting systems.

· Ability to read and comprehend basic instructions, short correspondence, and memos.

· Ability to write simple correspondence.

· Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Vacancy Timeframe:

 Deadline for Applications: 16 July 2024

 PHYSICAL DEMANDS AND WORK ENVIRONMENT

 The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work hours are generally Monday through Friday from 8:30am to 5pm; occasional irregular hours are required to accommodate international tele-conferences.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be in the United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in the UK.

What does the Global Grant Manager, Finance & Operations role involve? 

The Global Grants Manager is a critical role at CPI, primarily focused on enhancing the operational efficiency and financial compliance of our grant funded programmes. Reporting directly to the Acting Global Director of People, Finance, and Operations, this position requires a strategic thinker with a strong foundation in finance and grants management, who will work closely with programmatic teams and partner with stakeholders across the organisation. 

The role will involve working directly with large global funders, as well as directly with sub grantees and suppliers on CPI programmes. This role will also provide overall finance support to our Europe team in collaboration with our Global Senior Associate, Finance and Operations. Our managers have overall responsibilities, obligations and duties around finance, budget performance, and strategic development. They create protocols and policies needed to help with organisational and programmatic delivery. This role will be responsible for receiving and reviewing partner expenditures and reports and preparing consolidated financial reports for donors as well as be accountable for day to day grant management and administration.

As someone whose work will include building relationships with everyone at CPI, you will be responsible for making sure our global teams are set up to succeed and assist in keeping our workplace a great place to work for everyone. This role will largely be focused on our Europe team, however you will support all CPI regions worldwide. 

Key responsibilities include: 

Finance & Accounting

• Support efficient operations in accounts receivable and accounts payable in Europe and other CPI regions where required

• Support donor compliance during reporting by using the right templates and budgetary ceilings as applicable 

• Assist the Finance & Operations team during the month end process to ensure that all balance sheet items are all accounted and reconciled with their respective subsidiary ledgers and/or schedules and all contra or clearance accounts are cleared at the end of every month

• Assist the Finance & Operations team in preparing annual financial plans for effective financial management of the global teams

• Assist the Finance & Operations team in preparing monthly management reports and performing bi-monthly forecasting

• Contracting & Operations

  • Work with global teams in drafting funder, grantee and/or supplier contracts to support the delivery of our programmatic activity

  • Onboarding suppliers into our financial systems and ensuring purchase orders are raised that follow our internal financial policies & procedures

  • Liaise with legal, auditors and other advisors to ensure CPI’s operations in Europe remain legally compliant

  • Work with Finance & Operations team on maintaining and updating risk registers to track key corporate risks and ensure mitigants and financial controls are working as expected

  • Work with the CPIE team to ensure a financial risk assessment is maintained and updated and addressing any suspicions of fraud in line with policy

• Audits

  • Work with the CPIE team and F&O team to ensure programmes are audit ready

  • Coordinate donor audits on assigned programmes

  • Support the team in ensuring that any recommendations and actions resulting from audits are duly actioned and implemented

• Donor & Grants Management

  • Support our project teams to ensure programmes are implemented in line with Donor policies and requirements 

  • Lead the sub granting process for all implementing partners and consortiums in collaboration with the relevant regional/project teams

  • Ensure that the necessary information is documented, tracked and updated on the appropriate financial transaction and reporting tools

  • Lead on the preparations of budget versus actuals to support ongoing grants decision, identify deviations in implementation progress and flag delays/request for support

  • Proactively update Senior leadership on progress, risks and financial status

Who are we looking for? 

The person we’re looking for will:

• Be passionate about CPI’s vision for reimagining government

• Have 4+ years work experience in financial grant administration within the non-profit/charity sector, including managing large transactions.

• Strong understanding of grant regulations, compliance requirements, and financial management principles.

• Proven project management skills, with a track record of successfully leading and delivering projects on time and within budget.

• Excellent communication, negotiation, and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.

• Prior experience using financial transaction, reporting and accounting software is essential, CPI currently uses  Xero and Approval Max so experience of using these tools would be highly desirable . Please note that this is a technical role and these skills are non-negotiable for us. 

• Have excellent organisational skills and experience with balancing competing priorities

• Have high integrity, with the ability to keep information and conversations confidential.

• Have excellent interpersonal skills, including feeling confident building new relationships, and negotiating challenging conversations if necessary

• Be highly self motivated and capable of taking initiative and working autonomously

• Be comfortable with ambiguity and the complexity of our work, where anything is possible but not always known in advance

• Interested in joining an international organisation and be willing to make the effort needed to build relationships and stay connected with colleagues in different time zones

• Be comfortable working in a fast-paced environment and about the idea of working in startup environment with a small but growing team

• Be committed to cultivating a culture of equity, inclusion, and belonging in the workplace

• Be committed to exploring and experimenting with different ways of working and how to build our culture into something we are all proud of

CPI is deeply invested in creating an experience of equity, inclusion, and belonging for everyone on our staff. We actively seek to recruit, develop, and retain a team of talented staff that represents diverse backgrounds, perspectives, and lived experiences.  We are using Applied in order to reduce bias in our hiring process and ensure that we are shortlisting candidates based on their skills and ideas. Please note that we do not ask for a cover letter and instead, the application requires three paragraph-length answers. Your application will be anonymized for review. Although we ask for your CV, it will not be looked at until further down the process. Please apply by July 5, 2024 (23:59 BST)

Aid Box Community (ABC) is a Bristol charity that provides hope, love and a sense of belonging to people seeking asylum in Bristol. The charity was started 7 years ago on the Refugee camps in France by a local mum and has grown and evolved to support over 5000 people a year through our Free Shop and Welcome Hub, Activity Groups and Trips and Connections Befriending program. We have 336 volunteers and a fantastic, small team and we are looking for a part time Finance Officer. 

The job is for 15hrs a week ideally to be worked over 2 or 3 days Tuesdays, Wednesdays and Thursdays. Based at the ABC office, Portland Square, Bristol and some home working on agreement.

We are a small team, and you may be asked to do something outside of your Job Description and help support other members of the Aid Box team.

Job Description:  

The Finance Officer will have a wide variety of financial management and control tasks from day to day bookkeeping to filing year end accounts. They will formally report to the Director of Strategy and liaise regularly with the Board Treasurer.

Role Overview 

The Finance Officer is responsible for the smooth running of all day-to-day aspects of the financial management of Aid Box Community (ABC): 

• Provide a high quality and effective financial management and Bookkeeping service to the charity 

• Prepare, develop and analyse management accounting information and reports, including a standard suite of monthly reports and ad-hoc reports as required by the Charity 

• Ensure compliance with all relevant financial statutory and regulatory matters relevant to the Charity 

• Liaison with the external Auditor in preparing and getting approval and sign off of the annual statutory accounts

Key responsibilities:  

The postholder will advise the charity on all matters relating to the finance of the organisation and provide management information for the Board of trustees. They will also be expected to contribute to future strategy, business planning, year-end accounts, monitoring of budgets and performance, and full adherence to al financial policies and procedures in accordance with the Finance Manual. Duties include: 

Financial Management 

Accountancy and Bookkeeping Systems 

Maintenance of all accounting records on an ongoing basis to include: 

· Manage all income and expenditure processing. 

· Maintain and improve bookkeeping and accountancy systems (both computerised and manual) including: 

- Bank reconciliations. 

- Cash flow management. 

- Income and grant analysis (restricted and designated funds). 

- Bank receipts and payments. 

- Purchase approval and recording processes. 

Accounts payable 

· Process purchase invoices in an accurate and timely manner.  

· Respond accurately and efficiently to queries from suppliers and colleagues regarding payments 

· Manage the Finance email inbox ensuring emails are dealt with in a timely manner 

· Ensure petty cash via Soldo Card is available and monitored 

· Process staff expenses, ensuring compliance with policy 

· Access and administer online banking 

· Pay roll, pay salary and staff costs  

Accounts Receivable 

· Control and Monitoring of restricted funds including detailed records of spend allocation of funds and remaining balance. 

· Accurately accounting for all income receipts monthly including donations from individuals and organisations and grants and claiming any appropriate Gift Aid. 

Budgets 

· Monitor the budget against actual and investigate any major variations in budget. 

· Involvement in strategic and planning projections with the Director of Strategy. 

 Reports 

 Produce regular management information so that key officers and trustees know how well the charity is  performing against its budget. To include: 

• Provide regular monthly management financial information (including financial highlights/budget against actual/restricted and unrestricted funds/fund movement summary/fund balances/balance sheet) for the Director of Strategy and Board of Trustees. 

• Quarterly financial reports for the Board of Trustees including detailed analysis of income and expenditure. 

• Assisting with fundraising applications and reports. 

Annual Financial Audit 

• Liaising with the external accountants for Annual Financial Accounts and Annual Review preparation before presenting to the Board annually for approval alongside the Director of Strategy. 

• Filing Annual Return to the Charity Commission. 

Bank and Treasury Management 

• Treasury management in connection with cash and investments held by the charity. 

• Manage cash flow and ensure that bank charges are kept to a minimum. 

Fundraising 

· Assisting with applications for funding ensuring that all grants, sponsorship and donations are paid on time and the financial conditions met. 

Communication and Coordination 

• Ensure the efficient circulation of financial information as needed, including that required from external advisers, e.g., auditors. 

• Liaise with and advise the Director of Strategy and others as appropriate on all financial matters. 

• Liaise with and maintain a good working relationship with bankers, accountants, auditors and donors. 

• Liaise and maintain a good working relationship with volunteers, staff and Board of Trustees. 

• Attend staff and Trustee meetings as required to provide information and analysis. 

• Understand confidentiality in accordance with GDPR. 

Professional/Technical 

• Keep up to date with financial developments across the sector, changes in requirements for charity reporting and changes in legislation. 

• Maintain and monitor the Internal Financial Procedures policy document and make recommendations on best practice, good governance, policies and procedures and implementing same. 

Experience, qualifications, and requirements  

Qualified or part qualified Bookkeeper or with considerable experience in a similar role preferably in the charitable or not for profit sector 

We are looking for candidates with a passion for supporting and or lived experience of the challenges faced by asylum seekers and refugees in the UK. This role requires great attention to detail and excellent organisational skills preferably you will have financial management experience and experience of working and managing finances for a charity.

Essential Experience 

• Experienced Financial administrator 

• Experienced Bookkeeper 

• Strong numerate skills with acute attention to detail. High level of attention to detail

• Willing to learn and be adaptable to the changing needs of a small and dynamic charity

• Be an open and honest team player who is passionate about what we do and the impact we make

• Familiar with our tools: Expertise in all Microsoft Office applications, especially Excel and Teams,  

• Familiar with QuickBooks 

• Clear communicator 

• Good interpersonal and liaison skills with a wide range of stakeholders. 

• Fluent in oral and written English. 

• Ability to work under pressure, manage competing priorities and delivering to tight deadlines. 

• A commitment to high professional and personal standards and continuous improvement. 

Desirable Experience

• Charity experience 

• Minimum experience 3 years  

• Experience of SORP would be an advantage 

A role with purpose 

Your work will be changing the lives of the most vulnerable people in our society and has a direct impact on the people we work with giving a huge level of job satisfaction. The nature of the work means that we are always ready to respond to a crisis, meaning that no two days are the same.  We are a small team of dedicated staff, working closely together in a supportive environment.

Safeguarding Statement 

ABC is committed to safeguarding and promoting the welfare of its service users and vulnerable adults and expects all staff and volunteers to share this commitment. 

ABC operates Safeguarding Policies for the purpose of protecting Young People and Vulnerable Adults.  All staff members are required to undergo Disclosure and Barring Service DBS checks.

Statement on Equality, Diversity and Inclusion 

ABC aims to be anti-discriminatory organisation committed to the promotion of quality and diversity and, in line with the Equality Act 2010. We particularly welcome applications from underrepresented groups and those with lived experience. 

Please check the attached Job Description for further details and how to get more information about this exciting role. 

Job Title:  Finance Officer
Must have: Full right to work in the UK (if you don't have this we unfortunately won't be able to consider you for this role but we encourage you to look at our other global opportunities on our careers page)
Reporting to: HQ Finance Manager
Hours: 37.5 per week
Principal Location:London, hybrid with a minimum of 3 and an expectation of 4 days in the office per week.

Background:

Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 250,000 children to go to school and learn and supported over 25,000 families to set up businesses so they can afford the cost of educating their children.

Part 1:  Role Purpose:

This role is a key member of the busy HQ finance function. Although the role is primarily focused on the HQ finances, the role operates within the context of Street Child as a global charity and so also has interaction with the global finance team. The role offers the chance to work across a number of finance functions, and some of the subsidiary charities. It is essential that the applicant can juggle the complexities of a busy role with has varied work priorities. Key stakeholders are the HQ Finance Manager, Finance Director and the HQ based fundraising team. The role works alongside the Finance Assistant and plays a role in oversight and coaching of this role.

Part 2:  Key Responsibilities:

1) (40%) Deliver all functions related to Accounts Receivable

• Ensure that all income from a variety of different sources is correctly and accurately recorded in the finance system and CRM (which is under development) on a weekly basis.
• Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals, bank account and other sources.
• Working with colleagues in Fundraising to analyse and code income reports in Excel and uploading it to the Finance system on a timely basis, at least weekly.  Following up on how to code any income which is not allocated to a source.
• Working closely with colleagues in Fundraising to ensure prompt collection of outstanding balances from customers, and sending out monthly debtor balance statements. 
• Raising donor invoices and requests for payments, and issuing donor receipts.
• Income and customer account reconciliations and revaluations.
• Any other responsibilities relating to Accounts Receivable.

2) (20%) Lead the Accounts Payable process

• Whilst the Finance Assistant is responsible for all payments, the Finance Officer has a lead role in ensuring that all invoices are paid on time, in an efficient manner and that the finance system reflects the transactions within the correct accounting period and correctly coded in the system – including account code, cost centre, project code and donor code.
• Determine most efficient payment platform to process international payments, and ensure that recorded in the finance system at the correct conversion rate.
• Be a point of contact with the Foreign exchange agents to quickly resolve any questions.
• Work with the Finance Assistant to ensure accurate and timely recording of all approved supplier invoices, requisitions, staff expenses and other expenditure in the accounting system and that all supporting documentation for all transactions are uploaded.
• Managing at least two payment runs a week and additional runs as required; ensuring that all invoices for payment are correctly approved by the budget holder, setting up payments on online banking platforms and sending out requests for payment approvals to payment authorisers and verifying that all payments are fully approved in the banking platforms by the deadline set.
• Once the payment is made, allocating the payment against the invoices in the Finance system.
• Reviewing staff expense claims to ensure that all supporting documentation is provided before payment.
• Managing monthly staff credit card reconciliations and ensure that these are returned on time with all receipts and invoices and checking and reviewing classifications, with follow up as required.
• Carry out monthly Creditor account reconciliations ensuring that all balances are valid and backed up with appropriate supporting documentation.
• Fully deliver the set up all payroll payments in time for the monthly pay day.  This involves ensuring correct amount and currency of payment (which may differ from the salary of the individual’s employment contract) and method of payment across all HQ staff.
• Any other responsibilities relating to Accounts Payable.

3) (40%) Month end reporting and reconciliation and subsidiary accounts

• Complete all balance sheet reconciliations, including bank and petty cash reconciliations and submit for approval by HQ Finance Manager.
• Once CRM system is in place, undertake reconciliation processes between finance data and CRM data.
• Carry out monthly revaluations of bank accounts.
• Ensuring supporting information for transactions is correctly stored in electronic format on Teams such as bank statements, remittance advices, credit statements.
• Assist in preparation of internal reports, including working with Operations Department and Finance department to review their monthly reports.
• Take responsibility to deliver the management accounts of two subsidiary companies: Children in Crisis and HQ transactions of Africa Educational Trust.
• Compile information for Gift Aid returns.
• General support and assistance to the team including administrative duties and managing the office post.
• Other ad hoc support to the wider operations team as may be required.
• Audit: support with the year end audit and provision of supporting information to auditors.

Part 3:  Person Specification

Attributes / Essential / Desirable

Education / Qualifications

• 5 GCSE at Grade C or above including English and Maths
• Post-GCSE qualification such as A-Level or T-level or equivalent
• Degree
• A Good understanding of double entry bookkeeping
• Part qualified accountancy qualification.
• Full Accountancy qualification

Experience and Knowledge

· IT Literate with strong Excel skills

• Familiar with using Teams
• Experience of working in a similar role
• Experience of using a CRM would be an advantage
• Charity or third sector experience.

Skills and Abilities

• Attention to detail
• Highly organised and self-motivated
• Flexible and able to manage multiple tasks at one time.
• Good written, verbal and presentation skills
• Ability to work under pressure and to tight deadlines
• Fast learner whilst not afraid to ask for help!
• Shows initiative in identifying problems and posing solutions
• Persistence and tenacity

Other

• Pro-active communication style including keeping team-members informed and updated as necessary.
• Work co-operatively and collaboratively with colleagues, other departments and other external contacts
• Strong communicator and able to explain work to other team members
• Good Interpersonal skills

Location: Hybrid, working from Northampton office 1-2 days a week & attending team meetings in London (expenses will be provided for the commute and flexibility around working hours)

Would you like to be part of a national charity that cares for historic churches at risk in the UK. They look after 356 churches with irreplaceable architecture and history.

As finance Officer your day to day will include:

• Processing all income.
• Maintain records of standing orders and direct debits.
• Prepare sales invoices, post receipts and allocate funds.
• Manage some accounts payable functions (processing a high volume of invoices).
• Produce reports as required by the finance team.
• Bank reconciliations & monthly/quarterly balance sheet reconciliations.
• Ensure donor information is provided to the fundraising and membership team.

Attributes and experience that you will to the role will include

• Experience with CRM databases ideally a cloud-based system
• Experience with office administration.
• An ATT qualification or be working towards one.
• Excell competency skills including Pivot Tables and VLOOK UPS
• Working knowledge of public finance and/or charity accounting

Your Benefits will Include:

• home working allowance for home-based staff
• life assurance through the Civil Service Pension scheme
• learning and development opportunities
• enhanced parental leave arrangements
• a free and confidential employee assistance programme
• season ticket loans and cycle to work scheme
• subscription allowance to a professional body
• Retail discount scheme

This is an integral role and an important member of the finance team, so if this role aligns with your experience and expectations, please submit your CV to with out delay.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Your new company
Working for a well renowned membership body based in Central London. This role offers hybrid working and a great benefits package.
Your new role

• Reporting to the Financial Controller.
• To deliver transactional finance support across different areas.
• Processing payments and receivables.
• Provide advice to stakeholders and answer queries.
• Work on the computerised financial transaction system - Unit 4 ERPx (Agresso).
• Promote strong working relationships with internal and external auditors and promptly respond to any queries.

What you'll need to succeed

• AAT qualified or part-qualified.
• Experienced AP and AR professional.
• Reconciliation skills.
• Strong communication and organisation skills.
• Strong administrative and financial systems experience.

What you'll get in return

• 29 days annual leave.
• Fantastic pension scheme.
• Season ticket loan.
• Flexible hybrid working - 2 days in the office per week.
• Health cash plan
• + more.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The International Federation of Gynaecology and Obstetrics (FIGO) is the world’s largest alliance of national societies of obstetrics and gynaecology, bringing together professionals from more than 130 countries and territories. For over 65 years, FIGO has collaborated with the world’s top health, rights and donor bodies. We are in official relations with the World Health Organization and consultative status with the United Nations. FIGO is dedicated to the improvement of the health and rights of women and girls and to the reduction of disparities in health care, as well as to advancing the science and practice of obstetrics and gynaecology. We pursue our mission through education, research implementation, advocacy and capacity building with our member societies.

As an experienced and qualified Accountant, you will provide the charity with strong Management Accounts skills, including reporting, stakeholder management and risk mitigation work. You will work as part of a small, dedicated team responsible for the effective management and control of the financial functioning of a medium sized dynamic Charity.

Don't miss this great opportunity to join the dynamic and friendly team at Big Change. As Operations Executive you will support the Head of Operations to ensure seamless governance, meticulous finance management, and impactful project coordination. If you are super organised, love co-ordination, communication, and you have a keen eye for detail, this could be the job for you.

In this pivotal role, you will:

• Oversee key operational responsibilities and facilitate effective communication both internally and with our external partners.
• Play a crucial role in making sure the team operations run smoothly and efficiently.
• Handle finance and data with meticulous attention to detail, manage schedules, procure equipment, and ensure compliance with governance and legal standards.

This position offers a fantastic learning and development opportunity, ensuring you gain hands-on experience by being involved in key initiatives across the team. You will enjoy the chance to increase your skills and knowledge in a supportive and collaborative environment, working across exciting projects, and making a meaningful impact on Big Change success.

Accountabilities

Administrative and Event Support:

• Coordinate team purchases to ensure necessary resources are available.

• Manage receipt and bank card transactions to maintain financial accuracy.

• Team scheduling, including managing rooms and meeting calendars, to optimise team coordination.

• Team travel management to coordinate logistics and support organisational activities.

• Equipment assessment and procurement to maintain and upgrade necessary tools and infrastructure.

• Support the People Manager with coordination and organisation of Team Reset Days

Data and CRM Management:

• Update and maintain Customer Relationship Management (CRM) system to ensure accurate and up-to-date information.

• Manage payment platforms to facilitate smooth financial operations.

• Managing external inboxes to ensure timely communication and response.

• Support the Head of Operations in the delivery of CRM training to the team

Legal and Compliance Support:

• Initiate legal cases via the pro bono platform, aligning with Big Change legal requirements.

• Support the annual audit process to ensure compliance and accuracy in financial reporting.

• Support the Head of Operations to ensure high standards of data security and GDPR compliance, including training and development. Act as a DPO for the organisation.

IT and Workspace Management:

• Serve as a primary contact for IT and other workspace-related issues, ensuring a functional and efficient work environment.

• Act as the office liaison with our hosts, Virgin Management Limited, to maintain a smooth operational relationship and ensure compliance with host policies.

Financial Operations (supporting the Finance Manager):

• Support accounts receivable and payable to ensure timely processing of transactions.

• Managing some donation processing to support organisational funding needs.

• Team expenses management to ensure accurate tracking and reimbursement.

• Manage accounts and subscriptions to ensure continuous service and budget alignment.

• Monitor and manage some core budget areas.

General Support:

• Support onboarding and offboarding of Big Change team members. 

• Handle tasks arising from strategic objectives as directed by the line manager.

• Prepare ad-hoc research pieces around operational systems and processes.

• Provide support for additional ad hoc tasks that enhance the team's functionality.

Skills / capabilities:

• Organisation: coordinating meetings.

• Administration: proficient in handling administrative duties.

• Communication: liaising with team members, external partners, and other stakeholders.

• Problem-Solving: identify problems quickly and develop effective solutions, particularly when managing logistical or operational challenges.

• Technological: competent using office software, CRM system, and the ability to manage digital records and communications tools.

• Financial: manage financial records, understand budgeting, and handle accounts payable/receivable efficiently.

• Adaptable and Flexible: able to adjust to changing priorities and manage multiple tasks in a dynamic work environment.

Qualifications / experience

• Project Management: experience in coordinating team logistics and events,  purchases, and scheduling, as well as managing equipment procurement.

• Proficiency with CRM and Office Technology: demonstratable ability to utilise CRM systems and proficiency with office technology for data management and operational efficiency.

• Some understanding of Legal and Audit Processes: knowledge of legal compliance and familiarity with audit processes to ensure organisational adherence to regulations.

• Experience in Financial Operations: proven track record of managing financial transactions, including accounts receivable and payable, donation processing, and team expense tracking.

• Understanding of data protection legislation.

About Us
At Big Change we are unashamedly hopeful for a future in which all young people can thrive, in life not just exams. We believe in the power and potential of people - individually and collectively - to create deep and lasting change. We keep our sights on the horizon and bring together people with ideas, energy and wisdom who can show the way there.
We are on a mission to:

• Show a new way is possible - We find and back leaders with bold ideas and projects that positively impact thousands of young people. 
• Create change with, not to, young people - We listen to young people, support them and their ideas, and ensure their needs are at the centre of every project we back. 
• Learn with others and shift mindsets - We bring together and learn with diverse experts and leaders who are working to transform education and learning, to inform our work and champion change together.

Big Change Benefits:

• £1000 Learning and Development Allowance
• Cycle to Work and Season Ticket Loan schemes
• Flexible working
• Pension scheme with up to 5% matched by Big Change
• Monthly phone allowance
• Unlimited annual leave policy 
• Volunteer days

We are recruiting for a private international charitable foundation which seeks to support environmental recovery, supported by cultures and economies grounded in Earth lore, in line with their “breathe freely” ethos.  As such they are committed to grants and other investments that are healing to the climate, to biodiversity, and to human cultural relations with the other-than-human. The foundation is currently based in a Hong Kong family office, with personnel in Hong Kong and the UK, as well as Cameroon, Brazil, Australia, Papua, and the US. The candidate can choose to be in the U.K. or in Hong Kong, working visa can be offered if needed.

The organization has been in a phase of significant growth and change over the last five years and are increasingly bringing systems, data and associated functions in-house to support the record-keeping and analytics they need to inform their growing operations.

Role

This is a new position. Under the general direction of the Director of Operations, you will be involved in all the duties required to maintain a complete general ledger and financial records and support financial planning/forecasting.

International Accountant Responsibilities

— The responsibilities of the International Accountant will include, but are not limited to:

International Accounting Operations

• Develop a General Ledger Chart of Accounts which supports our current grantmaking operations with the flexibility to accommodate various directions in our growth, allows easy consolidation with sister entities, and is IFRS compliant to allow us to provide regulatory and audit reporting in various jurisdictions.
• Implement optimal Chart of Accounts and processes, evaluating current and alternate accounting systems as needed and developing interface processes to existing systems as needed (HRIS, Payroll, Grants Management System, expense reporting) as needed.
• Perform duties necessary for the timely and accurate verification and recording of financial and investment (MRI/PRI) operations including general ledger, entries and reconciliations, investment portfolio tracking and transactions, international payroll, benefits and taxes.
• Work closely with Human Relations Specialist on payroll and benefits administration processes.
• Collaborate with senior management team, Operations Manager and others to determine an optimal process for reviewing and approving expenses.
• Audit corporate credit card(s).
• Identify institution and global consolidated reporting needs with senior management team and agree schedule and distribution for regular financial reporting.

Budgeting and Financial Planning

• Assist in preparation of the annual organisational and department budgets.
• Monitor and provide quarterly budget performance reports and analysis to organisation and departments with close cooperation to develop and implement measures to minimize variance.
• Assist staff to self-manage budgets.
• Support financial planning and forecasting including developing scenarios for growth.

Cash Flow Management

• Reconcile annual and quarterly projected expenses and cash flow requirements and coordinate with family office for redemption decisions.
• With Operations Manager and Human Relations Specialist, maintain and improve policies and organization discipline for accurate and timely processing of accounts payables, employee expense reports, travel guidelines, time reporting, etc.

Regulatory and Audit Compliance (initially in support of regulatory reporting through the family office)

• Strengthen financial systems integrity and controls according to IFRS, tax and regulatory measures and foundation policies.
• Build systems for timely and accurate provision of data and provide direct support for annual audit and tax filing.
• Work with external advisors, as needed, to ensure compliance with relevant country and international regulatory requirements in areas of taxes, documentation requirements, payroll and benefits.

General and Other

• Develop and manage relationships with accounting related service providers as needed including in-country and global accountants, auditors, payroll and tax experts.
• Develop and maintain an asset inventory/schedule.
• Support for MRI/PRI activities as needed.
• Continually improve internal financial processes.
• Potential management of banking relationships, international wire transfers and/or other payment systems.
• Occasional travel as required for the execution of duties.
• Other duties are consistent with the accountant’s role and experience as the foundation continues to evolve, or from time to time as prompted by institutional priorities.

Qualifications

— The successful International Accountant candidate will likely reflect much of the following profile:

 Essential

• Several years of progressively responsible professional experience in international accounting, ideally in an international organisation and / or in auditing / tax consulting.
• Accounting experience in philanthropy or non-profit.
• Experience in multiple tax jurisdictions and working in multi-currency environments.
• In-depth IFRS knowledge.
• Excellent, hands-on knowledge of web-based systems including accounting (current platform is Xero), and office suite platforms (proficiency in Microsoft Office Suite preferred).
• Comfortable in complex and highly matrixed environments. Demonstrated ability to work collaboratively and effectively with peers across disciplines and functions in shared efforts with proven ability to influence without direct formal authority.
• Comfortable working remotely.
• Strong organizational and time management skills with the ability to be flexible and re-prioritize as needs arise.
• Pleasant and effective communication skills, written and oral. (English is our working language).
• Experiential cross-cultural understanding and perspective, aware and appreciative of differing worldviews and the ability to communicate with and learn from the wide variety of people who comprise our grantees, allies and staff.
• Kind and generous with partners and colleagues.

Desired

• Prior experience with an international non-profit organization or grantmaking foundation.
• Fluency in a second language with preference for dominant languages of one of our working regions (e.g. French, Portuguese, Bahasa, Thai, Lao, Burmese).
• International living and/or working experience including in the Global South.
• Strong analytical, conceptual, and creative problem-solver who continually looks for new ways to improve processes with a “can do” attitude and a sense of humour.
• Located in and able to legally work in the UK or Hong Kong.

Alongside this we will value applicants who are:

• Deeply committed to regenerative/ecological cultures and economies, preferably with experience of holistic/indigenous cosmologies.
• Humble, recognising humanity’s place amongst all living creatures on this one planet.

We pride ourselves on being diverse and inclusive.

TO APPLY FOR THE INTERNATIONAL ACCOUNTANT ROLE

Please submit a letter of interest outlining your relevant experience and financial requirements with a resume to Pin Han. Review of credentials will begin immediately. We seek to have someone in place as soon as possible.

The organisation does not maintain a website but will provide more detailed information on the foundation to qualified applicants.

Follow us on LinkedIn for new job updates

We are recruiting for a Director of Operations to join a private international charitable foundation which seeks to support environmental recovery, supported by cultures and economies grounded in Earth lore, in line with their “breathe freely” ethos.  As such they are committed to grants and other investments that are healing to the climate, to biodiversity, and to human cultural relations with the other-than-human. The foundation is currently based in a Hong Kong family office, with personnel in Hong Kong and the UK, as well as Cameroon, Brazil, Australia, Papua, and the US. This role is hybrid and candidate can choose to base in London or Hong Kong.

We are seeking a hands-on, seasoned, and globally-minded leader to serve as the foundation’s Director of Operations (DO) as the institution continues to evolve and develop other vehicles fit for its mission and activities.

Role

As Director of Operations, you will be a key member of the foundation’s leadership team jointly responsible for strategic planning and overall management of the institution to ensure organisational health and the fulfilment of the foundation’s mission. You will report to the Executive Director (ED).

Director of Operations Responsibilities

 — The responsibilities of the Director of Operations will include, but are not limited to:

 Finance

• Maintain best practice of internal and external controls and reporting according to accounting, audit and tax standards for international non-profits and foundations including segregation of duties, security and integrity of data and records, and approval protocols.
• Manage cashflow and liquidity requirements in coordination with the family office.
• With the ED, orchestrate an annual organisation-wide planning and budgeting process.
• Ensure effective expense control, tracking, reporting and forecasting.
• Oversee and upgrade as necessary accounting functions, policies, procedures, and systems (accounting, accounts payable, payroll, fixed assets, expense reporting)

 Legal and Regulatory

• Coordinate with Grants Managers, the family office, and other professionals as appropriate, in regard to compliance, disbursements, and reporting of grants according to the standards of relevant jurisdiction(s).
• Ensure that all organisational policies, procedures and practice are compliant with applicable labour, employment, tax, immigration, and business registration laws and regulations in applicable countries or jurisdictions.
• Maintain and acquire as appropriate registrations, permits, and documentation in countries as required by foundation activities and/or employee or contractor location.
• Oversee all contracts and their compliance with appropriate regulations and laws. 

People and Culture

• Ensure clarity, equity, and harmonisation of policies (HR, travel and expense), compensation and benefits for staff (employees and consultants) across geographies and tax and legal jurisdictions.
• Oversee policy and practice for personnel including recruitments, hires, orientation and on-boarding, terminations, probation, performance evaluations, human relations and conflict management.
• Foster an institutional culture of transparency, accountability, and collaboration while ensuring organisational effectiveness.

Grants Management Oversight

• With the ED and Programme team, oversee the full cycle of grant making including budgeting, projections, programmatic and compliance reviews, payments, grantee reporting and evaluation of outcomes.
• Support Grants Management System (GMS) Systems Administrators as needed, in identifying, prioritizing, and specifying new features and functionality for the GMS system.

 Information Technology

• Strategically manage information systems and IT platforms to support this almost 100% virtual, globally spread out, and highly mobile organisation.
• Ensure core systems are robust, available, and accessible to staff in all locations as appropriate.

Risk Management

• Ensure appropriate and adequate insurance policy acquisition and management needed across the institution and oversee ongoing policy management for adequacy of coverage, renewals, and financial considerations (includes liability, worker’s compensation, travel etc. across geographic areas).
• Oversee health and safety policy and procedures across staff locations and during travel.
• Coordinate business continuity policies and procedures.

Staff Management and Mentorship

• The Director of Operations currently has oversight responsibilities for the following functions:
  • Finance & Operations Manager
  • Grants Manager team
  • GMS System Administrators
  • Human Relations Manager and International Accountant
• Manage relationships with outsourced tax, payroll processing, and legal resources in various jurisdictions.
• Evaluate and evolve staffing structure and skills to support institutional needs and priorities.

Other duties from time to time, as needed.

Subject to prevailing travel regulations and where the final candidate is located, this position may require periodic international travel to the United Kingdom and/or to Hong Kong.

Qualifications

— The successful Director of Operations candidate will likely reflect much of the following profile:

 Essential

• Bachelor’s degree and preferably relevant graduate degree (MBA, MPA or equivalent) or comparable experience.
• At least 10 years senior management experience including international operations and finance responsibilities, with an international grantmaking foundation or non-profit organisation or equivalent. Previous COO, CFO, or equivalent experience desirable.
• International living and/or working experience including in the Global South; familiarity with the complexities of operating remotely and under different jurisdictions.
• Specific experience in leading through growth, infrastructure building, and/or change.
• Cross-cultural and cross-disciplinary in understanding and perspective, and proven ability to work collaboratively and effectively in a team of diverse roles, experiences and backgrounds.
• Experience building an inclusive intercultural environment where staff of all backgrounds and abilities can thrive.
• Extensive background in international operations, finance, grants management, and IT.
• Proven skills in systems and process design and implementation.
• Self-sufficient and comfortable working remotely.
• Hands on, with ability to operate tactically as well as think strategically.
• Strong organizational and time management skills with the ability to be flexible and re-prioritize as needs arise.
• Pleasant and effective communication skills, written and oral. (English is our working language.)
• Cross-cultural understanding and perspective, aware and appreciative of differing worldviews and the ability to communicate with and learn from the wide variety of people who comprise our grantees and staff.

Desired

• Fluency in a second language with preference for dominant languages of one of our working regions (e.g., French, Portuguese, Bahasa, Thai, Lao, Burmese).
• Knowledgeable about trends in technology, hardware, and software. Interested in taking advantage of new technologies that will help foundation staff be more productive and our work more effective.
• Willingness and ability to challenge the status quo creatively and productively
• Familiarity with investment concepts and strategy
• We have a preference for someone who can be based in Hong Kong but are happy to review any exceptional candidates.

Alongside this we will value applicants who are:

• Deeply committed to regenerative/ecological cultures and economies, preferably with experience of holistic/indigenous cosmologies.
• Humble, recognising humanity’s place amongst all living creatures on this one planet.

We pride ourselves on being diverse and inclusive.

TO APPLY FOR DIRECTOR OF OPERATIONS

Please submit a cover letter of interest outlining your relevant experience and financial requirements with a resume us. Review of credentials will begin immediately. We seek to have someone in place by August 2024.

The organisation does not maintain a website but will provide more detailed information on the foundation to qualified applicants.

About The Role
Closing date: 8th July
Contract: This is a fixed term opportunity for 12 months.
Location: This role is based onsite at our Plymouth office.
Interview date: W/C 22nd July. Interviews will be held face to face at our Plymouth office.
 
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
 
Our finance team is growing! We are looking for a personable individual who is keen to learn to come join our finance team, based in  our Plymouth Office. You will report to a Finance Team Leader and will be responsible for the accurate recording and reporting of all financial transactions across the whole Society and will be based in the Plymouth Office.

The role will be primarily in the Receivables/Treasury Section but may cross over into the Payables section. The role will focus on:

- Balancing Debtors, clearing old balances and dealing with queries
- Dealing with customer/ client queries (via email and over the phone)
- Managing the Society’s Accounting Centre Mailbox
- Use of an online banking system
- Processing all types of income and preparing payments such as weekly BACS
- Reconciliations of accounts.
- Preparing and recording daily banking received in the post.

You won't need to have extensive Finance experience but a background within Finance is ideal albeit training is provided. Ultimately, you will be incredibly passionate to learn, develop and help make a positive difference. We need someone who can demonstrate their professional and bright personality to join us! This is a fantastic opportunity for someone who is looking to make a new and first step into their finance career.
 
Alzheimer's Society have been named on the Sunday Times Best Places to Work 2023! We have achieved excellent scores for workplace happiness, pride, and job satisfaction. This is a brilliant achievement and something we're incredibly proud of.
 
We would love to welcome more outstanding people to join our exciting journey to make the greatest difference for people living with dementia.

About You

- Must be based in Plymouth (essential)
- We are looking for a confident self-starter able to work on their own initiative and as part of a team.
- Excellent interpersonal skills and a confident approach in dealing with a wide range of colleagues and stakeholders
- Passionate, keen to learn and eager to develop within their role.
- Be able to demonstrate strong numeric skills with a methodical approach and a strong attention to detail.

Person Specification

- Verbal and written communication skills to liaise with a diverse range of stakeholders.
- IT skills and extensive experience/knowledge on using Microsoft packages for book-keeping tasks.
- Work collaboratively and be able to prioritise your workload effectively.
- Excellent organisational skills and great attention to detail.
- Advocate for Alzheimer’s Society, demonstrating passion and resilience to make a difference.
- Be a self-starter and incredibly motivated.

About Alzheimer's Society
At Alzheimer's Society, we believe passionately that life doesn't end when dementia begins. We are here for anyone affected by dementia, and we do everything we can to keep people with dementia connected to their lives and the people who matter most.
Everything we do is shaped by people affected by dementia. Their knowledge and experience are critical to bringing about real-world solutions. From choosing the most promising research through to telling their stories to raise awareness; they are the heart of this organisation.