Project Management Office Jobs

Who we are:

Grassroots Suicide Prevention (GSP) is a national charity committed to the timely intervention and prevention of suicide. We work to empower people to help save lives through connecting, educating, and campaigning nationally.  Our vision is a future where more lives are saved from suicide.

About the role:

We are looking for a highly experienced and skilled project manager (with sales and engagement experience for the FT role) who will help create, execute and evaluate multi project plans and engagement strategies whilst continuously assessing impact and ROI.  You will be a driven project manager with a business mind that has a passion for excellence and delivering high quality outputs that show impact. From planning with the Training Manager to developing and delivering project plans with the Head of Training, Training team, SMT and external partners, you will thrive on the smooth running of our training operations. There is also a focus on engagement and sales to fill our courses for the full-time role, with the support and direction of our Head of Marketing and Communications. You will be someone who loves to exceed targets and sales with outreach activities.

Please reflect that while this is a highly rewarding role with significant real world impact, grit and resilience is required due to the demands of remote working, the subject matter, fast paced and flexible multi-tasking, and the need for a highly goal and results oriented approach.

Main Duties and Responsibilities:

· To project manage all our training and services with effective and clear planning, delivery, evaluation and reporting

· Manage contract development, communications, budget planning, timelines and reporting to clients and SMT

· Identify, nurture, and grow client relationships

· Negotiate and influence showing diplomacy, whilst maintaining a firm stance that projects are delivered within our resources and in time

· Work successfully in partnership with a range of internal and external staff and other stakeholders

· Report on progress of each project ensuring filling all training courses places, including doing engagement activity to fill places against set targets and KPIs.

· Work with the Head of Finance to ensure we set realistic targets, budgets and ensure we analyse income performance

· Work closely with the Training Manager and Head of Training, SMT and wider training team to implement the training strategy and action plans to drive forward and grow our training

· Develop action plans with Head of Marketing and Communications for each course and then implement these operationally to drive engagement, increase visibility, sales and income to improve our course sales

· Working with the Training Manager to ensure quality assurance across our courses including proofreading documents and overseeing our training Powerpoints

· To analyse training evaluation data to identify any risks (such as courses not being filled)

· Make recommendations for efficiencies and improve the client experience from initial contact to feedback

· To have oversight of and refinement of our systems and processes such as Salesforce and communications

· Ensure that all training activities adhere to relevant health and safety regulations, safeguarding, suicide prevention and ethical guidelines

· Do any duties to support the Training Manager.

To be successful and thrive in this role, you must be confident, flexible, have pride in your attention to detail, be extremely organised, meet deadlines and be driven to exceed targets. You will need to be a clear and concise communicator as you will be reporting and collaborating with a wide range of audiences.  You will need to be self-motivated and work comfortably on your own and enjoy working in a team. You will enjoy working operationally as well as having a strategic approach to your work.

For this role, you will need:

· Evidence of leading and implementation of successful project plans to deadlines and within budgets

· Evidence of operational, financial and business planning and the financial acumen to set and monitor budgets

· Experience of building excellent client relationships including the public and people at a high level within organisations

· Great negotiation and diplomacy skills whilst having the confidence to ensure your projects are delivered to plan

· To be an excellent verbal and written communicator and experience of adapting your communications to different clients

· To be a confident negotiator and clear presenter

· Proven track record of increasing sales and/ or income through effective engagement

· To have a positive “can-do” attitude and enjoy adapting to different tasks and challenges

· The ability to work independently and in a team

· Willingness to learn and grow from the support and direction from the Training Manager

· Represent Grassroots Suicide Prevention on external groups and promote our services and expertise.

· Experience of Eventbrite Microsoft Office Excel, Office, and Outlook, CRM systems (such as Salesforce), Eventbrite, SurveyMonkey, Mailchimp etc

· Understand the importance of consistent branding and key messages

· A genuine passion for the Grassroots Suicide Prevention’s mission and values.

Bonus points for:

· Project management with a teaching and learning background

· Experience of working in Health and Social Care/ Mental Health or suicide prevention

· Experience of sales, particularly of training courses

· Experience of design and accessibility in communications

Why Suicide Prevention

GSP is committed to promoting a diverse and inclusive community and workplace - a place where we can all be ourselves, and each have the equal opportunity to succeed and be recognised for our unique contribution. We value the experiences, skills and perspectives of all individuals and actively encourage applications from people with diverse backgrounds. We make recruitment decisions based on applicants’ skills, experience, and knowledge, ensuring all applicants are treated fairly.

Our employee benefits include:

• Hybrid/Flexible working – we offer our team a split of home and office working, or fully remote working in some cases.
• Health Cash Plan and employee assistant programme offering a contribution to the costs of everyday healthcare needs (dental, optical, wellbeing) and counselling support, plus legal and financial support
• Learning and development opportunities
• A creative, friendly and collaborative culture.

Hours: Full-time 35 hours per week
Benefits: Read more about the excellent benefits we offer on our profile page
Travel: Occasional travel to either our London or Chesterfield office. 

Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.

Within the Finance and Corporate Resources Directorate, the Change Delivery Team are driving delivery of a strategic programme of work to transform Versus Arthritis into a more sustainable charity. As experts in project, programme, and change management, we are deployed to identify, deliver, and embed the organisation’s most complex changes. We also support colleagues to deliver the smaller scale changes and improvement activities in their plans by providing project management guidance, learning and development opportunities, and a suite of tools and templates. We are looking for an enthusiastic and proactive Project Officer to join our tenacious and supportive team.

About the role

This role is perfect for someone looking to develop their proficiency in project management within an experienced team of project and programme managers and working closely with senior leaders from across the organization. 

The purpose of this role is to coordinate the charity’s most complex programme of change and provide support to the wider Change Delivery Team with opportunities to lead on some activities. 

The Project Officer will work directly with the Head of Change Delivery and Senior Project Manager to support the governance of the Sustainability Programme, improve portfolio business processes, coordinate programme management software, and support programme stakeholder engagement activities.

This role will also champion our approach to project management, advising and upskilling colleagues in this area.

Additionally, the role may be deployed to provide Project Officer support to a component project within the Sustainability Programme- providing efficient co-ordination of project governance groups, contributing to the formulation and maintenance of project documentation, and supporting project stakeholder communications and engagement.

About you

If your knowledge, skills and experience include the following then we’d love to hear from you:

• Experienced in utilising project management tools and templates to support and coordinate projects.
• Strong organisational and planning skills; ability to deliver to deadlines, and independently manage workload in a fast-paced environment that includes multiple concurrent priorities.
• Advanced Microsoft Office skills (SharePoint, Outlook, Word, PowerPoint, and Excel in particular). And bonus points if you’re familiar with Mondaydotcom!
• Excellent listening, communication and written skills with attention to detail and ability to tailor and present information for different audiences.
• Analytical skills, recognising problems and creating innovative solutions. 

*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.

Da'aro Youth Project is looking for a dedicated Office Administrator to help us provide essential support to unaccompanied asylum seekers and refugees from the Horn of Africa. In this key role, you’ll be a vital part of our dynamic team, ensuring smooth operations, managing records, and contributing to the growth of our programmes that empower young people across London. This is a unique opportunity to provide essential administrative expertise to an organisation that advocates for change and creates a welcoming environment for young refugees and asylum seekers in London. 

•  Do you love planning and are you happiest when a job is completed well?

• Do you enjoy tackling complex challenges?

• Would you like to work alongside an amazing team to achieve common goals?
  
  We’re looking for a skilled project manager to support our dynamic and creative Communications and Fundraising team at BMS World Mission.
  
  About you: The successful candidate will be a highly organised and approachable individual with experience of managing projects from planning to completion. We are looking for someone with excellent communication skills who thrives in a collaborative environment.
  
  About us: BMS World Mission is a Christian mission organisation founded in 1792, today we work in over 30 countries across four continents. We are passionate about making Jesus known around the world and transforming the lives of those we serve.
  
  Why this role matters: This role is crucial in ensuring the smooth operation of all BMS projects and publications. You will project manage new initiatives and support colleagues in successfully delivering their projects. This role will also involve managing our production schedule, creating deadline dates and overseeing the final stages of projects including printing and mailing.
  
  This role is a great opportunity for an experienced project manager to work in a supportive environment, being part of a vision that truly matters. If you are called to a role where teamwork is key and you can make a real impact, this is for you.
  
  We will have a lunchtime virtual drop in session for questions on Thursday 19 December at 12pm. Contact us for the link to this meeting.

Working hours: This is a full-time role (35 hours per week)

Part-time working may be considered for an exceptional candidate with a minimum of approximately 28 hours per week

Salary: £45,000 - £48,000 per annum, subject to qualifications and experience

Benefits: We offer a range of benefits including hybrid and flexible working, 11% non-contributory pension scheme, 25 days holiday rising to 29 after five years’ service.

About the role:

Your chance to join the Diocese of Chelmsford Programme Management Office as a Programme Manager, working within a mission focused team to develop and shape coherent programmes of change ‘to enliven disciples to make disciples’ in the Bradwell Episcopal Area. 

We are seeking individuals with a passion for change to establish, support and navigate the resource intensive phase of strategic implementation. You will be instrumental in engaging others to be receptive to project / programme management disciplines in missional projects and programmes of work across the whole diocese.

We are seeking individuals who are able to demonstrate significant project management experience working in large scale programmes of organisational change, as well as having excellent stakeholder management skills with the ability to engage others.

Qualification in programme management or degree level or a proven track record in programme management will be required for this role. 

Travel is required in this role, and this may include the ULEZ zone of London.

Role Duties

• Work collaboratively with the Bradwell Episcopal Area Team to develop successful applications for external funding for missional growth, including the development and writing of project plans and funding applications. 
• Contribute to the missional strategy, training and implementation of that strategy in the context of church growth and discipleship.
• Work collaboratively within the PMO team ensuring shared learning and a consistent approach to programme management is taken across the three episcopal areas.

Person Specification

• A desire to serve the church in the Diocese of Chelmsford and passionate about enabling growth.
• Strong leadership and influencing skills, with the ability to bring order to complex situations and find innovative ways of solving or pre-empting problems.
•  Good knowledge of techniques for planning, monitoring and controlling programmes and projects, including risk and issue management.

The Diocese of Chelmsford

The Diocese of Chelmsford is the Church of England in East London and Essex. The Diocese is vibrant and growing with our 463 parishes and 139 schools across Essex, the unitary authorities of Southend and Thurrock, and five East London Boroughs serving a population of around 3 million and rising.  We have nearly 600 churches, which are served by around 500 clergy.

The Chelmsford Diocesan Board of Finance (CDBF) is a company, and registered charity, that manages the business and operational affairs of the diocese, including matters relating to Finance, Property, Communications and Media, Safeguarding, Governance, Human Resources, Information Technology and Data Management, as well as Mission and Ministry which deals with training and supporting our clergy. We aim to serve our parishes and churches, worshipping communities and church schools with accountability and responsibility.

For more information and how to apply please visit the Diocesan Website.

Closing Date: Friday 17 January 2025

Interview Date: Monday 27 January 2025

About BIG Alliance

BIG Alliance (Businesses for Islington Giving) delivers business-supported employee volunteer programmes to strengthen links between businesses, community organisations and education institutions across Islington. In doing so, it aims to help address issues of poverty and isolation, which are prevalent across the borough, despite the perception of Islington being an area of high wealth. 47.5% of primary school children in Islington live in poverty, the third highest rate in London.

Established in 2012, BIG Alliance aims to make community investment easier, more effective and more rewarding for its business members.  It is a partnership between, East London Business Alliance – a registered charity that has been supporting the social and economic regeneration of east London for 30 years, Macquarie Group – principal funder and founder, and Islington Giving - funder and founder.  To date, BIG Alliance has placed more than 9,000 business professionals into volunteering opportunities within over 200 community organisations, schools, colleges and universities.

ELBA has an excellent employees benefits package including generous leave, flexible balance between working from home and the office, above sector average maternity and paternity pay, 5% pension contribution, life assurance, and a great learning and development programme, including access to free accredited courses up to degree and post-graduate level. 

Purpose of the job
The main purpose of the job is to facilitate development and delivery of the BIG Alliance’s skills-based volunteering programme, which utilises the skills, experience and sector-specific expertise of employees within our business partners to support Islington’s community organisations and residents.

Our skilled volunteers are placed with a community partner or beneficiary either individually or join one of our annual programmes which include: CoRe (Community Resourcing), Board Builders, Leaders in Partnership and Time to Talk. Over 2,500 employees have been placed as skilled volunteers through BIG Alliance since 2012 providing expertise in law, finance, IT, HR, and marketing and communications to name just a few.

The postholder will be responsible for the successful delivery of various aspects of this programme, delivering exciting, innovative employer supported volunteering projects that meet the expectations of specific corporate supporters, and the needs of the community with key geographical focus in Islington.

Job Description
Main duties:
• Collaborate closely with community partners, corporate partners and BIG team to understand community needs and design appropriate employee volunteering activities to address these needs
• Develop relationships and effective partnerships with key stakeholders in the community including the local authority and community infrastructure support organisations to maximise the impact of BIG Alliance’s work.
• Support the delivery of all business skills activity and the wider BIG Alliance programmes.
• Proactively market volunteering programmes to BIG Alliance corporate partners.
• Source, place and manage cohorts of corporate volunteers in line with business plan and project targets.
• Develop effective working relationships with community affairs team with BIG Alliance corporate partners, ensuring that these companies are supported to develop employee volunteering and other initiatives that meet their targets, priorities and strategies.
• Implement effective evaluation and impact measurement tools in line with BIG Alliance corporate partner requirements, ensuring that evaluation informs best practise to ensure continuous improvement.
• Work on any projects with BIG Alliance, as and when required.

General
• Develop a broad knowledge of regeneration programmes and local authority priorities in Islington.
• Use BIG Alliance’s internal systems to maintain records and report progress, including due diligence and volunteer recording via Salesforce
• Ensure that effective project management systems for monitoring and evaluation are in place and keep detailed records.
• Proactively generate case studies, news articles, photos and social media content to promote the work of BIG Alliance in line with BIG Alliance communication targets and protocols.
• Collaborate with other BIG Alliance colleagues on projects where appropriate and contribute to the development of BIG Alliance/ELBA as an organisation overall.
• Adhere to and implement policies, including equal opportunities and health and safety.
• Undertake any other reasonable duties as requested by your line manager.

About Us

Hibiscus Initiatives is a passionate, women-centred organisation, delivering high impact advocacy and advice services for more than 35 years to those at the intersection of the criminal justice and immigration systems. As an organisation, we have distinct expertise in working with marginalised migrant women in prison and in the community, and with detainees from all genders in immigration removals centres.

Our holistic and trauma informed approach makes a real and lasting impact on women's lives - particularly those who have experienced prisons, international and community resettlement and trafficking. 

We aim to make a difference within the criminal justice and immigration systems too by working with women and amplifying their own voices so their experience is recognised by those making policy decisions.

Hibiscus adopts anti-racist; anti-oppression, and feminist principles and believes in the importance of nurturing a diverse team who can embody these principles. 

We are committed to the wellbeing and development of our staff. We provide regular training and other learning opportunities and offer wellbeing classes and activities, clinical supervision, an Employee Assistance Program and other benefits to support staff wellbeing.

[This post is restricted to women only as a genuine occupational requirement under Schedule 9 paragraph 1, Equality Act 2010]

About the Role

We are now recruiting for a dedicated Through-the-Gate Project Worker to join our Criminal Justice and Detention Services team. This role will provide specialist support to migrant women being released from prison or detention into the London area and beyond.

The Through-the-Gate Project Worker will act as the main point of contact for referrals for women being released from prison or immigration removal centres. The role will involve managing a caseload of up to 15 migrant women who are in contact with the criminal justice system and / or under immigration restrictions, helping them to prepare for release and supporting them to resettle in the community afterwards.

The successful candidate will be responsible for developing and maintaining effective working relationships with statutory, partner and other voluntary organisations to maximise provision of support for women being released from prison/detention. The post-holder will also work as part of Hibiscus’ Safe Homes for Migrant Women project team, to improve provision of safe and secure housing for Black and minoritised migrant women.

[Please note: Successful candidates will need to have been resident in the UK for a minimum of 3 years to ensure the clearance process is authorised. The post holder will be subject to checks by the Disclosure and Barring Service and HMPPS security vetting]

Salary 
£26,500 - £31,000*

*Starting salary negotiable up to the mid-point of the band, depending on experience

Team
Criminal Justice and Detention Services

Duration
Fixed term contract to March 2026 (with potential to extend)  

Hours
Full-time (35 hours per week)

Location
Hibiscus Head Office, London with frequent travel to and work from prisons and detention centres

About You

We are particularly keen to attract talent from Black and minoritised communities and those with lived experience of immigration and/or the criminal justice system.

The successful candidate will have significant experience working directly with women affected by the criminal justice system, the immigration system, or violence against women and girls. Experience working in a prison or detention setting would be an advantage.

They will be able to demonstrate trauma-informed, gender-responsive practice and maintain clear boundaries with clients; managing challenging behaviour with empathy. The successful candidate will have experience of working in partnership with statutory and non-statutory organisations, and proven ability to engage and influence a range of stakeholders.

They will demonstrate a commitment to Hibiscus's ethos aims and objectives, including having an intersectional and anti-racist approach to the work and a comprehensive understanding of one of more of Hibiscus’ key work areas; criminal justice, immigration and migrants’ rights, racial justice, and/or VAWG and gender justice.

Mission of the role
To work in collaboration with the other Routes to Employment Project Manager to deliver
innovative pilot programmes based on our research findings from year one, culminating in a
7 year project proposal that has the potential to create systemic change for unemployment
of refugee women in London.
Structure and remuneration
● Days: 3 days per week (24 hours)
● Salary: £36,000 FTE, pro-rata to 3 days per week (yearly take home salary of
£21,600)
● Location: Two days in the office (Kennington), one day working from home. Our
current office days are Monday and Wednesday.
● Management: Managed by Head of Programmes
● Ideal start date: asap
● Holiday: 33 days pro rata (20 days across the year), plus end of year office closure
Key responsibilities
You will be responsible for leading this project alongside the other Project
Manager.
Delivery
● Collaborate with Routes to Employment Project Manager to design and deliver an
apprenticeship programme creating new pathways to work for refugee and asylum
seeking women in London, aiming to have women start apprenticeships in September
2025
● Collaborate with Routes to Employment Project Manager to design and pilot
additional support alongside the apprenticeship programme, based on the findings of
the research conducted in year one
● Create and manage a project management tool, setting realistic KPIs that will meet
the intended outcome of the project
● Build and manage partnerships with employers and other stakeholders as necessary
to deliver the pilot project
● Design and deliver employment support workshops for women interested in applying
for apprenticeships

● Support employers participating in the pilot to create refugee friendly workplaces
● Respond to ongoing changes of the project design, based on continued learning as
the pilot is delivered
● Manage project budget and timelines in effective manner for the desired outcomes of
the project
● Recruit, manage and support any volunteers, freelancers or delivery partners
necessary for the delivery of the pilot project
● Respond to feedback and design input from participants of the pilot, and the Routes
Lived Experience Leadership Group
Research
● Ongoingly document learnings from the pilot, to fuel further research and research
questions
● Bring proposals for research approaches that are trauma-informed, relevant to those
with lived experience of the UK asylum system and supportive of project outcomes
● Write articles for the Routes blog to share ongoing learnings from the project
● Design creative methods to share the knowledge gained from ongoing delivery with
sector partners and businesses, to ensure the impact of the project is widespread
● Attend events and workshops relevant to the topic of refugee employment and
support for refugee women in London
● Contribute to the creation of a 7 year delivery proposal, based on the learnings from
the pilot
Contribution to team and whole organisation
● Participate in team wide meetings, trainings, and activities
● Be invested in personal and team learning
● Follow organisational-wide safeguarding policies

Hours: Full-time

Pay: £40,000 - £42,000 based on experience

Duration: 10 months

Location: UK-Med Office, Manchester, UK (Hybrid Working) or remote working options within +/-2 hours of UK Time

Are you passionate about developing and coordinating innovative capacity building approaches for complex humanitarian contexts? Could you be our new remote Capacity Building and TeleHealth Project Lead?

UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit.

As the focal point for UK-Med’s Telehealth and Capacity Building in Sudan project (REACHES Sudan), the Project Lead will play a critical role in delivering this 10-month initiative, funded by the Sudan Humanitarian Fund and in collaboration with Relief International. The project aims to provide integrated, life-saving healthcare to vulnerable populations in Sudan through innovative remote telehealth and capacity-building interventions.

The Project Lead will focus on designing and coordinating impactful training programs for healthcare workers, ensure learning is aligned and developed based on real-time needs, and managing digital capacity building and telehealth delivery platforms. This role includes working closely with the Health Advisor and senior leadership to develop and document UK-Med’s telehealth methodology, paving the way for sustainability and future use in emergency response programming.

The ideal candidate will have a strong background in learning and capacity building, preferably with experience in designing and piloting new training methodologies. Ideally you will be able to use your experience in humanitarian programming to ensure that solutions are fit for purpose, impactful and accessible in complex humanitarian emergencies. You will have excellent project management skills and the ability to adapt to evolving needs.

A positive, flexible, and solutions-oriented approach is essential, as is the willingness to support in-person training delivery when required.

We offer a competitive salary and benefits along with a friendly working environment and the opportunity to make a real difference.

How to apply

We strongly recommend that you read the Candidate Information Pack – Project Lead - Telehealth & Capacity Building - December 2024 before applying for this role.

To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.

Please apply below, as soon as possible and no later than Friday 17th January 2025

UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.

UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.

Overview of the Projects Administrator  - East, Central and Southern Africa role and the team

The team receives and processes project applications, monitors and evaluates ongoing and completed projects, maintains a database of project partners and applications, among other functions. The Projects Administrator will support the Projects Manager in identifying, evaluating and overseeing projects in East, Central and Southern Africa that align with Barnabas Aid’s missions and objectives. The ideal candidate will have some background in project management, strong organisational skills, and a passion for making a difference in the lives of suffering Christians through effective grant management

Team: Brand and Marketing

Location: Remote

Work pattern: Monday-Friday, 7 hours per day

Salary: Up to £46,284 per year

Contract: fixed-term contract until 31st January 2026

We are the UK’s largest cat welfare charity. All over the country, our passionate employees, volunteers and supporters are using their kindness and expertise to make life better for millions of cats and the people who care for them.

Will you join us and make life better for cats?

Responsibilities of our Brand Project Manager:

- Provide comprehensive management of brand implementation workstreams from concept through to implementation and evaluation

- Responsible for all aspects of the project management process including, planning, management and delivery of projects

- Programme budget management

- Main point of contact for key brand re-development workstreams

- Manage and lead project teams

- Deliver real, sustainable change across the organisation

About the Project Management Office team:

The Brand programme sits within the Brand and Marketing team who are responsible for raising brand awareness and deepening relationships with our existing and future supporters

What we’re looking for in our Brand Project Manager:

- Experience in delivering a brand programme

- Experience in project planning and resourcing

- Experience of budget management

- Experience working in the charity sector and/or a volunteer-based organisation

- Excellent interpersonal skills with a collaborative approach to working

- An influential and persuasive communicator with the ability to communicate with people at all levels within the organisation

- Strong Microsoft Office skills

- Proven ability to work on own initiative, accurately and under pressure

- A flexible and adaptable individual with a hands-on approach

What we can offer you:

- range of health benefits

- 25 days’ annual leave plus bank holidays, increasing with length of service

- Salary Finance, which empowers you to take control of your financial wellbeing

- and much more, which you can learn about

Application closing date: 6th January 2025

Virtual interview date: 17th January 2025

Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.

If you’re enthusiastic about this opportunity but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway and demonstrate how your experience is transferrable.  You may be just the right candidate. 

If successful, your recruitment journey will include:

1. Anonymised application form

2. Virtual interview

Please note, the process may change slightly dependent on application numbers. We will inform you of any relevant changes.

Please email us if you require any adjustments to be made for you to complete your application or to participate in the recruitment journey.

Contract Type: Fixed Term Full time to 31st December 2025 (with a strong likelihood of a two year extension), 35 hours per week

Location: Hybrid (2-3 days per week in the London office) 

Reports to: CEO

Salary and Benefits: £50-55k depending on experience, plus discretionary annual bonus, 35 days leave per annum (inclusive of bank holidays) and a 6% employer pension contribution.

Learning and Development: We want our people to flourish and grow whilst working for us, helping to contribute towards Future Advocacy’s continued success and impact. This is why we place a big emphasis on learning and development. 

Why join us?

Future Advocacy is a global agency, based in London and Brussels, that puts cutting-edge advocacy, campaigning and communications tools into the hands of individuals and organisations working to create a better future. 

We are highly skilled at:

• Designing winning advocacy strategies and delivering impactful global government relations work
• Mobilising targeted and powerful campaigns for change
• Research, analysis, policy development and report writing 
• Communications strategies and social media management 
• Training in all aspects of strategy, lobbying, campaigning, and media work

We are proud to work for some fantastic clients seeking to make the world a better place. Current and previous clients include the Jamie Oliver Group; Movember;  the Elton John AIDS Foundation; WaterAid; the Brave Movement; the Global Partnership for Sustainable Development Data; Bite Back 2030; World Food Programme; Islamic Relief; and Sarah Brown’s TheirWorld charity. 

Future Advocacy also produces high quality research on a range of policy issues. Our work has received significant media coverage and political traction. Our research clients include the NHS, Wellcome Trust, World Wide Web Foundation, Open Data Institute, and the Pathways for Prosperity Commission which was co-chaired by Melinda Gates. 

Our Founder/CEO previously was Director of the ONE campaign across Europe for seven years, responsible for all ONE’s policy, campaigns, digital, media, and advocacy work. He was a key architect of the Make Poverty History Campaign; Movement Director for the anti-slavery organisation Walk Free; and an Executive Director of the UK Labour Party. 

The Role

Future Advocacy has been awarded a significant grant by the Gates Foundation, for a project which aims to make the case for international development and investment in Official Development Assistance (ODA) in Germany, the UK, France and at the EU level. The initial phase of the project is to the end of 2025, with a possibility of being extended for another 2 years. We are seeking an experienced Project Manager to lead and coordinate this complex, multi-market project.

This is a unique opportunity to join a small and dynamic organisation, with a strong commitment to both team and personal growth. The successful candidate will have exceptional leadership and communication skills, a strong knowledge of project management practices, and be very comfortable with budget management. Experience in sub-granting and/or sub-contracting would be an asset.

This role is perfect for a proactive and dynamic individual looking to make a real impact. 

Responsibilities will include:

• Developing and managing a comprehensive project plan, outlining key milestones, deliverables and resource requirements.
• Driving and overseeing project delivery, ensuring objectives are clearly defined and met within established time, cost and quality parameters.
• Tracking and reporting on project progress, providing insights into project success and identifying areas for improvement.
• Managing relationships with all project stakeholders, across multiple geographies, including subcontractors, sub awardees, agencies and external partners, ensuring timely delivery of key deliverables.
• Ensuring clear understanding of roles and responsibilities among all project stakeholders.
• Producing and maintaining comprehensive project documentation to ensure transparency and consistency.
• Identifying, assessing and managing project risks proactively, ensuring there are contingency plans in place to address potential roadblocks.
• Implementing continuous improvement practices to enhance project outcomes and organisational learning, adjusting processes as needed.
• Managing the project budget efficiently,  ensuring the cost-effective use of resources to meet project goals.
• Assisting the Finance and HR Manager in tracking team hours on the project, monitoring expenses and creating financial reports 
• Contributing to modelling and strengthening our organisational culture
• Undertaking additional tasks as needed to ensure the success of the project.

We would love to hear from you if you meet the criteria below:

• More than 4 years of proven project management experience, with a successful track record in managing complex, multi-market projects.
• Experience in budget management, with the ability to track, report on, and ensure the cost-effective use of resources.
• Proven success in managing stakeholders across different geographies, including subcontractors, sub-awardees, and external partners.
• Familiarity with project management methodologies and tools, including experience with tools like Monday, Asana, Trello, or Microsoft Project.
• Strong skills in project risk assessment and mitigation, with a proactive approach to addressing potential project challenges.
• Excellent written and verbal communication skills in English at a native level or equivalent, with the ability to produce clear, concise project documentation.
• Excellent organisational skills, time management and experience in ensuring project stakeholders meet deadlines and deliver on commitments.
• Ability to work independently and collaboratively
• Excellent attention to detail
• Ability to keep track of multiple workstreams and to manage competing priorities in a fast-paced environment.
• Enthusiasm, flexibility, and a detail- and solutions-oriented approach to managing competing priorities.
• Undergraduate degree or equivalent 

Nice to Have:

• Experience managing projects in the international development or non profit sector.
• Project management qualification (e.g., PMP, PRINCE2).
• German and French language skills

Our Culture

Our culture and values are very important to us, allowing us to thrive in a fast changing world. The key values that drive us at Future Advocacy are:

• Always Learning: We constantly strive to improve the work we do, as a team and as individuals.
• Impactful: We define success in terms of the impact our work has on making the world more equal, sustainable and more prosperous.
• Supportive: We are open, responsive, positive and supportive to each other and to others.

Apply for this Job

Please apply using the button below with your CV and cover letter of no more than 500 words by 5pm GMT on 13th January 2025. 

First-round interviews will be held (online) in January.

If we’re both excited to proceed, second interviews will be held in person, where we will ask you to complete a written task.

Future Advocacy is committed to equal opportunities. We welcome applications from individuals regardless of their race, ethnicity, sexual orientation, religion, age, gender, or disability.  We particularly encourage applications from members of groups that are currently under-represented in our organisation, including Black, Asian and minority ethnic people. 

We are happy to discuss flexible working and other adjustments on a case by case basis.

Disabled people face significant inequalities in education, sport, leisure and employment. They often face multiple barriers to fulfilling their potential and achieving their aspirations. Sport and physical activity have the power to inspire, enable, build self-esteem, and provide success. They can improve physical health, employability, mental well-being and social community inclusion. However, many barriers prevent disabled people from accessing sport. These include a lack of coaching, clubs, transport, equipment and support networks, as well as high costs and negative perceptions of disabled people participating in sport.

We are a fairly new charity established in 2021, with big ambitions for the future. We have started with small but meaningful projects. We are reaching out to disabled people, learning from our projects, and focusing on our vision and purpose.

We are now looking for someone to join our small but mighty team as our Project Officer. This is a new role, and is crucial to the development of the charity over the next few years. You will set up and deliver new projects to enable disabled people to get active and access sporting opportunities. To do this you will develop relationships with partners, funders and the disability community. This role has the potential for growth and development. You will have a huge influence in shaping our project delivery so that we can continue supporting disabled people to achieve their ambitions through sport.

As a user led organisation, we are keen to receive applications from disabled people.

About the Richard Whitehead Foundation

The Richard Whitehead Foundation is a small charity with big aspirations to use the power of sport for the benefit of disabled people. We believe in the impact of sport: the increased mental well-being, the confidence, the self-esteem, the social inclusion and employability which can come from it.  We want disabled people to be able to thrive and benefit from all the opportunities that sport provides.

Our vision: Enabling disabled people’s ambitions.

Our purpose: We believe disabled people should have access to the life-changing power of sport.

Our mission: We place the individual at the centre of our work. We provide access to life-changing support, mentoring, information, advice, equipment, and opportunities that will spark a sustained lifetime intervention.

Our values:  Person Centred Dynamic Powerful Authentic Inclusive

Main purpose of this role

Our mentoring work provides a person-centred approach, supporting disabled people to access the life-changing power of movement and sport. We train mentors (who are mostly disabled) and match them with disabled people who face multiple barriers and are likely to remain inactive without intervention. They work together to break down these barriers and connect with local sports clubs and initiatives. We delivered our first mentoring programme in Nottingham and are now looking to expand the programme across the East Midlands and other areas in England and Wales. Alongside this we want to expand our already established Supported Runner Programme to enable disabled people to participate in shorter community runs, and to adapt the model to support disabled people into other sports.

We are looking for a proactive, confident and dynamic individual to help us set up and deliver new mentoring and supported sports projects to enable disabled people to get involved in physical activity in their communities. You will join our small creative and supportive team within an empowering, values-led organisation that is person-centred and ambitious to empower disabled people.

We are looking for someone with significant experience of delivering projects at a community level, recruiting and supporting volunteers and project beneficiaries. You will be able to work independently, take initiative and achieve results. You will keep up to date with developments in the disability and sports sectors in order to inform the development or our projects and ensure we are seeking opportunities for partnerships and funding. You will work confidently with a wide range of individuals and stakeholder groups, including disabled people, volunteers, community groups, disability organisations and local services.

Project Officer – Job description

Job Title: Project Officer

Reports to: Chief Executive Officer

Responsible for: No staff; volunteers as appropriate

Location: Home based, with travel where required within England and Wales

Hours: Part time 3 days or 22.5 hours per week

Flexibility: Flexible working hours are available. The role will require some evenings and weekend work.

Length of contract: Permanent

Salary range: £30,000 – 33,000 depending on experience (pro rata)

Project set up and delivery

• Develop and implement project plans that incorporate KPIs, milestones and responsibilities, ensuring deadlines are met and plans amended as appropriate.
• Develop effective systems, policies and procedures to support project delivery.
• Carry out administrative tasks and maintain accurate records of projects and activities.
• Deliver workshops and training sessions to volunteers and freelance mentors.
• Provide appropriate support to participants, volunteers, freelance mentors and project partners to ensure delivery of project outcomes.
• Work with the Digital Communications and Marketing Officer to develop and implement communication and social media plans to raise the profile of projects and recruit volunteers, mentors and participants.
• Work with the Digital Communications and Marketing Officer to create marketing assets and sign-up routes for projects, activities and events.
• Ensure safeguarding, health and safety and risk management policies and processes are implemented throughout all projects, activities and events.
• Work with the CEO to set and monitor project budgets and ensure we do not exceed expenditure limits.

Stakeholder management

• Manage relationships with stakeholders, inspiring confidence, maintaining quality communications and ensuring professional representation of the Richard Whitehead Foundation. 
• Identify, develop and maintain effective partnerships with local community groups, volunteers and key partners to deliver projects.
• Develop and maintain a database of stakeholders, ensure we meet our requirements under data protection legislation.

Evaluation

• Develop and implement feedback, monitoring and evaluation mechanisms to measure the impact and outcomes of projects.
• Report against KPIs, outcomes and impact measurements, providing regular updates on projects to the CEO and colleagues.
• Work with the CEO to produce insight and evaluation reports, including data and case studies for trustees, funders and stakeholders.
• Use the learning from projects to improve delivery mechanisms and to inform the development of future projects.
• Work with the Digital Communications and Marketing Officer to collect photographic and video content, quotes and testimonials for use in reports, publicity and fundraising appeals.

Other:

• Ensure all activity complies with the latest data protection legislation.
• Work effectively and collaboratively with colleagues across the Richard Whitehead Foundation.
• Attend internal and external meetings and represent the Richard Whitehead Foundation at events, where required.
• Attend occasional out of hours meetings or events as required.
• Promote and support diversity and equality of opportunity in the workplace and across all projects, and ensure people’s access requirements are met.
• Abide by all our organisational (and project) policies, code of conduct and practice.

Person Specification

1. Qualities, attributes, and behaviours 

Essential

• Person centred – You work to achieve individual need and show empathy for each individual we support. You listen and value the lived experience of disabled people. 
• Dynamic - You are positive, agile, transformative, and responsive. 
• Powerful - You are bold, resilient, and hardworking to support us to achieve our ambitions for our community.
• Inclusive - You are inclusive in your actions and behaviours considering the diversity of people we are supporting. You value people from diverse backgrounds and aim to make everyone feel welcomed, and like they belong. 
• Authentic - You are honest, genuine, and transparent in your approach.

2. Experience

Essential

• Significant experience of delivering projects, including implementing project plans and working to KPIs and deadlines. 
• Experience of developing processes and policies from scratch to effectively deliver projects and to meet the needs of participants and volunteers.
• Experience recruiting and supporting individuals to participate in projects, including volunteers and members of local communities.
• Experience building and maintaining effective relationships with stakeholders including community groups, partner organisations and funders.
• Experience of working with disabled people, either through lived experience as a person living with an impairment or by being immersed in the disability or associated community.

Desirable

• Experience in the sport, leisure, or physical activity sector.
• Experience of working in or with the charity sector.
• Experience of mentoring or working with mentors.
• Experience of delivering training and/or workshops.

3. Skills

Essential

• Excellent organisational skills, including ability to manage multiple tasks and projects, meet competing demands and tight deadlines, and to deliver at pace.
• Ability to work independently and remotely, to plan and manage your own time, and to take the initiative to solve problems.
• Ability to work effectively with others as part of a team.
• Excellent interpersonal skills and the ability to maintain successful working relationships with multiple stakeholders.
• Excellent verbal and written communication skills with the ability to adapt your communication style for different audiences. 
• IT skills with experience of using Microsoft Project, Word and Excel, or the ability to learn new software quickly.
• Analytical and methodical with acute attention to detail and the ability to display information to evaluate the impact of projects.
• Commitment to continuous improvement and ability to identify opportunities to enhance project administration processes and procedures.
• Ability to demonstrate a commitment to equal opportunities, inclusivity and diversity and to incorporate these principles across projects.
• Ability to communicate effectively with a diverse range of people connected to the Richard Whitehead Foundation.

4. Other

Essential

• Empathy and understanding of the importance of addressing and responding to the needs of different people.
• Understanding of the barriers faced by disabled people and ways to overcome them.
• Alignment to the Richard Whitehead Foundation ambitions and values, driven by impact for the people we serve.
• Willing and available to work outside normal working hours if required.
• Ability to travel to different locations in England and Wales as required by each project.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in light of the changing needs of the charity.

Benefits

• Flexible working.
• 28 days annual leave, plus public and bank holidays (pro rata for part-time employees).
• Access to company pension.
• Access to learning and development opportunities.

Safeguarding

The Richard Whitehead Foundation is committed to safeguarding and protecting the individuals we work with. As such, posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have policies and procedures in place which promote safeguarding and a safe working environment.

Inclusion and diversity

The Richard Whitehead Foundation strives to engage an ability-based workforce which reflects the diverse nature of our communities. We are committed to equality, diversity and inclusion and it is important to us that this is reflected in the people who work for us.

Application process

If you would like to be considered for this role, please forward a current CV with a supporting statement, explaining how you meet the person specification. Your application can be a video, audio, or word-based document – whatever works best for you.

Your supporting statement is such an important part of your application. We cannot make assumptions about your suitability, so the information you provide in your supporting statement is key for us for shortlisting. Please show how you meet each part of the person specification. Please use lots of examples. We are looking for evidence that you can thrive as our Project Officer.

Interviews are planned for the week commencing 20th January 2025.

Please let us know if you need us to adapt the process to best suit any needs around disability.

If you don’t hear from us within two weeks of the closing date, please assume that we are not inviting you to continue to the next phase, on this occasion.

Please note that all offers of employment will need references deemed satisfactory by The Richard Whitehead Foundation, a DBS check and proof of eligibility to work in the UK.

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