Office Manager Jobs

ABOUT THE ROLE

The role of Volunteering Manager will work to review and expand Concordia’s Volunteering programmes to ensure a variety of attractive opportunities both in the UK and abroad. They will ensure effective management and administration of all opportunities, initiate new partnerships with UK charities and hosts, and represent Concordia at international events and network meetings.  

This role requires an individual with highly effective organisational and administrative skills, as well a strong aptitude to identify and act on new opportunities.

We are looking for a creative individual who possesses high standards, and a commitment to  quality volunteering placements. The right candidate will communicate with passion and enthusiasm and have the ability to manage multiple tasks simultaneously.

ROLE OBJECTIVES

• To maintain, review and develop current Concordia volunteering programmes and partnerships
• To actively research & seek out new partnerships for hosting volunteers coming to the UK and UK volunteers travelling overseas
• To ensure the creative promotion of inclusive and appealing volunteering opportunities to a wide audience
• Responsible for the recruitment, training and management of voluntary coordinators for delivery at our UK and overseas volunteering projects.
• To establish effective and proportionate user-led processes to ensure the smooth administration and induction of new volunteers
• To ensure effective monitoring and evaluation systems are in place and to ensure regular summary reports of impact and statistics are produced.
• To provide clear information, support and advice for all volunteers travelling abroad/coming to the UK
• To develop and maintain excellent  working relationships with colleagues and other stakeholders, locally and internationally
• To coordinate delivery carefully and within budget
• To work with the senior team to ensure financial sustainability of programmes and responsiveness to new project and funding opportunities
• To deliver or commission volunteer training as required
• To input and manage personal and sensitive data, keeping all individual records up to date
• To work according to all Concordia’s policies, including data protection, health and safety, equity, diversity and inclusion and safeguarding
• To be available to work evenings, weekends and residentials where necessary
• To be a team player working cohesively with Concordia colleagues, volunteers and supporters
• To undertake duties and provide support to the Head of Youth Programmes on other tasks and activities as needed.

PERSON SPECIFICATION

Essential experience:

• Highly organised professional with the ability to develop and maintain strong relationships with stakeholders.
• Significant experience in establishing and maintaining impactful international volunteering schemes
• Experience of creating new ambitious and inclusive programmes and opportunities for people of all ages, in particular young people
• Demonstrable and relevant experience in Health & Safety

Essential technical competencies

• An understanding of the data protection requirements in respect of volunteers
• Excellent IT skills, including experience of using Microsoft Excel and Word
• Experience of web-based platforms for recruiting volunteers and working with CRM databases
• Good knowledge of social media platforms and how they can be used to engage with stakeholders, both existing and potential

Essential Skills

• Ability to set and achieve ambitious targets
• Excellent communication skills in a variety of forms and contexts, including training and presentations
• Excellent administrative, planning and organisational skills
• Ability to work under pressure and to prioritise and manage workloads
• Ability to work on own initiative and in different teams working to the same purpose
• Sound decision-making
• Adaptable, innovative and ambitious in relation to volunteering
• Have an awareness, understanding and commitment to the protection and safeguarding of young people and adults at risk
• Have an understanding of and be able to demonstrate a commitment to Equity, Diversity and Inclusion

Desirable Criteria:

• Charity VISA application processing experience
• Project management
• Emergency First Aid or First Aid at work
• Personal experience of international volunteering or community volunteering

Other

• Willingness and ability to work evenings and weekends as required
• Willingness and ability to undertake travel in the UK and abroad as required
• A full driving license and use of a suitable vehicle

Foundations Manager (Institutional) x2
Circa £42,000 per annum
Permanent
Part home/Part office (London) based

UNICEF ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.

This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as  Foundations Manager (Institutional). This is a core role within the Foundation Partnerships Team, which builds and nurtures partnerships with like-minded institutions, trusts, foundations, and statutory bodies which are key to support a wide range of UNICEF programmes in countries which have the greatest need.

The key purpose and main responsibilities of this role are to strengthen and manage existing UK and international partnerships with key institutional partners such as the Power of Nutrition, Jersey Overseas Aid, Greater London Authority, FCDO and the Isle of Man Government including working with internal stakeholders and country offices.  The Institutional Partnerships Manager will also work to cultivate and develop new strategic transformational fundraising partnership opportunities. 

To be successful, you will have significant experience in managing complex multimillion pound institutional grants including reporting (narrative and financial) and compliance with contracts.  You will also have experience in fundraising including developing and co-ordinating successful proposals (including narratives, programme budgets, etc) with statutory and institutional partners at the six and seven-figure level. 

Act now and visit our website via the link, to apply online.

Closing date: 8am, Monday 5 August 2024.
First Round Interviews: Week commencing Monday 12 August 2024 via video conferencing (MS Teams)
Second Round Interviews: Week Commencing Monday 19 August 2024 (in person)

In return, we offer:

· excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools)

· outstanding training and learning opportunities and the support to flourish in your role

· impressive open plan office space and facilities on the Queen Elizabeth Olympic Park

· an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children.

· the opportunity to work in a leading children’s organisation making a difference to children around the world

Our application process: We use a system called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process. 

We anticipate most colleagues will work one or two days a week in the office on the Queen Elizabeth Olympic Park in Stratford, East London and the rest of the time from home.  We will happily discuss other flexible options to suit your circumstances.

We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, and from men, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children.

UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit.

The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences.

We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights.

If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.

Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland)

Job Title: Corporate Partnerships - New Business Manager
Reporting To: Senior Manager – Partnership Development & New Business
Contract Type: Full-time
Principal Location: London
Salary Range: £38,000-46,000

About us:

Street Child, one of the world’s fastest-growing international children’s charities, are searching for an impressive and experienced corporate partnerships, new business minded professional to play a key role in continuing the organisation's extraordinary growth - from a start-up, aiming to support 100 children into school in Sierra Leone under 15-years ago, to our current status operating in 20+ countries and having recently reached over one million children since our inception.

Corporate Partnerships constitutes a key strategic growth area and income stream for Street Child, especially of unrestricted/flexible funds - and is one we are committed to significantly developing as a key pilar of our plans for continued growth. Live major partners include the likes of Liberty Global plc, UBS, Accenture, Infosys and Boodles the jewellers - as well as 70+ other firms, supporting at different levels, ranging from niche outfits to household brands. For the past few years Street Child, in collaboration with corporate partners, has hosted events at Davos, the UN General Assembly, and at Mobile World Congress in Barcelona - exciting initiatives that provided fantastic platforms, that we are keen to build on, with the support of this role.

We believe we offer a compelling corporate partnership proposition - high-quality, innovative, data-driven programming that protect and educate children in some of the world’s toughest situations; leverage potential via UN, philanthropic and Government matching grants; superb, agile and highly responsive donor service, with strong ability and willingness to tailor solutions; outstanding communications; and an entrepreneurial, commercial ethos.

The role:

We believe Street Child has a huge opportunity to achieve even more growth in the Corporate Partnerships sector by diversifying our coverage and relationships into new industries and growth markets. The New Business Manager role will play a key role in leading our New Business activity outside of our existing portfolio. Reporting to our recently appointed Senior Manager for Partnership and New Business, your role will involve:

1. Core New Business activity: Researching and development of prospect lists for priority industries to implement New Business campaigns capable of securing multi-year high value partnerships. Responsibility for building Street Child’s network of corporate relationships and growing pipeline of corporate partnership opportunities.

2. Partnership and proposition development: Working closely with our colleagues in the Corporate Partnerships and Global Programme Funding teams to develop engaging and impactful partnership plans and project propositions, focusing on priority countries and programmes to support Street Child’s strategy and mission.

3. Corporate engagement with events: Utilising the portfolio of events Street Child has across the year to engage and steward corporate relationships, including Street Child owned events and external events including the World Economic Forum and UN General Assembly.

4. Supporting on cross-organisational fundraising activations: Leading on new corporate engagement activities, including new fundraising and sponsorship activations, to support cross-organisational initiatives including our Spring Gala, annual Back to School Campaign and other key milestones throughout the year.

Key activities in this role:

• Development of New Business engagement plans – identifying, researching, engaging and cultivating new corporate prospects and relationships;
• Implementing ambitious New Business campaigns to target priority industries, including the oversight of prospecting and marketing mapping activity;
• Management of new business pipeline and prospect lists, including use and maintenance of corporate prospects data on CRM;
• Close collaboration with Partnership Development and Account Management teams to promote best practice corporate donor stewardship and partnership delivery;
• Active networking and attending various international events to maximise New Business opportunities;
• Consistent, proactive New Business activity via Street Child networks and cold approaches;
• Searching for suitable open corporate partnership opportunities/calls to apply to and working with colleagues to submit high quality applications;
• Supporting our corporate advocacy events, including inviting new corporate attendees for Street Child events - and working with colleagues to help plan/strategise Street Child presence as appropriate (including Davos, UNGA);
• Working with colleagues to develop our corporate propositions – both fundraising products and exciting, innovative new project proposals alongside our Programme Funding teams.

Key qualities:

• Highly credible, with strong all-round communication skills;
• Comfortable and excited about networking at high profile events including the World Economic Forum in Davos;
• New Business mentality but with a highly strategic mind and passion for creating genuine value-exchange partnerships between the NGO and private sector;
• Personable, tenacious, resilient, imaginative, ambitious;
• Team-worker;
• Flexible and agile – you will enjoy working in a fast-paced, fluid working environment focused on growth;
• Strong corporate fundraising and/or corporate background (preferably in sales/marketing);
• This is an exciting role in a small team with hugely ambitious and exciting global growth plans in the coming years. This role will be at the heart of our rapidly growing organisation making a great difference to the lives of children living in the world’s lowest resource and most dangerous humanitarian contexts. You will have huge support - but also a lot of scope to make the role your own and choose your path to impact. The opportunity here for impact, and career progression, is vast.

We will consider candidates with two types of backgrounds:

1. Proven superb, corporate fundraising track-records, ideally in the international development/humanitarian sector (or otherwise demonstrating strong development/humanitarian knowledge and clear passion for the sector); &/or

2. A compelling, commercial background - coupled with a super clear desire to use your skills and experience in the humanitarian/development space, and the ability to rapidly build relevant technical skills and knowledge.

A prior background in international development/humanitarian is preferred but is not essential. A strong commitment to Street Child's cause is essential.

The role is envisaged as UK-based but is global in scope. A willingness to travel is expected. The ideal candidate would work full-time; and physically in our City of London office for a minimum 3 days of the week – with some flexibility considered for outstanding candidates.

We are part of Reach Learning Disability, a leading Nottinghamshire charity that provides day-centres, accommodation and domiciliary support for people with learning disabilities. Our expanding domiciliary care support company is CQC regulated, rated Outstanding, and currently supports 50 people in the local area in their homes, with a contingent of 75 staff.  Our Newark Head Office and Training Centre is situated at the Beacon Centre, comprising modern serviced offices, including kitchen and catering facilities and free car/bicycle parking, within easy reach of the town centre and A1/A46 main roads and links directly to cycle paths.  We offer a 6% contributory pension

Job Purpose: 

To lead a well-organised and proactive office-based administration, operations and co-ordination team to deliver

· business financial performance management, including annual budget development/monitoring/control/reporting; accurate and timely monthly salaries data and information management; annual leave management to balance the needs of the service and the wellbeing of staff; sickness monitoring and proactive management of capacity; and accurate and timely expenses submissions to align with the finance team’s schedules

· regulated care administration, including effective and efficient staff scheduling co-ordination, and ensuring all compliance metrics are planned, co-ordinated and achieved

· planned and co-ordinated staff recruitment to meet demand, staff contract management, onboarding and supervision planning, and office/training facility and supplies management

· new client contract management, commissioning relationships, completion of tenders for new business in line with growth objectives

· information governance, including returns to CQC, compliance with IT security requirements, systems improvements to optimise service efficiencies, integrating data systems across Reach Care and within the charity where relevant

· effective communication, including external and internal, through a variety of media, including the Reach website and social media channels

· Policies and procedures that support the working environment and align with the charitable objectives

· timely delivery and presentation of reports to Senior Managers, Directors and Trustees

Reporting to the Registered Senior Care Manager who heads up the service and working alongside the Care Quality Manager, whose focus is person-centred delivery of outstanding care.

Managing a team which comprises:

Administration (Part time)

Services Co-ordination (Part time)

Scheduling and systems co-ordination (Full time)

For more detail see our website

Fixed term appointment for up to 12 months. Full time post, 37 hours per week.

Based in London with hybrid working arrangements. The role provides service delivery with regular travel in the London Boroughs.

Salary range: £39,434 to £48,198 per annum, plus £3,299 per annum location allowance

At Parents And Children Together (PACT) we are genuinely passionate about what we do.  We strengthen families through the quality services we provide and through our energy and professionalism, we deliver excellence.

We have been at the forefront of adoption services for over 60 years, working with local authorities across the country.  With our outstanding rating with Ofsted, we work with a high degree of flexibility and innovation and with a range of adopters from all backgrounds.

Our adoption teams focus on recruiting adoptive parents who can consider fostering to adopt and/or adopting a wide range of children including those over four years old, sibling groups of two or more children, children from diverse ethnicities and children who may have physical or learning disabilities. With access to our specialist therapeutic services, we are proud to provide excellent lifetime support for our families’ adoption journeys.

Working closely with the Team Manager, you will provide support and supervision to a team of dedicated and experienced social workers. This will include assisting with managing workloads across the team as well as coaching and supervising team members to ensure that the highest standards of quality and professional practice are achieved and maintained, and they reach their full potential. In addition, you will carry your own small caseload and deputise for the Team Manager as needed.

You should be a qualified registered social worker, with at least 3 years’ child social care experience including adoption experience. Skilled at undertaking more complex assessments, your own standards of practice will be consistently high, and you will work with the child at the centre of all that you do. With excellent communication skills, you’ll be a confident networker, able to build successful working relationships within your own team, across the service and with external professionals.

This is a fantastic opportunity for someone who is keen to move into management and you will have access to learning and professional development opportunities.

For further information, contact for an informal conversation and details on how to apply, please visit our website.

Closing date: 9am, Monday 22 July 2024

Interviews are planned for: Wednesday 31 July 2024

We look forward to hearing from you. Early application is encouraged. We will review applications received throughout the advertising period and we may close the vacancy or interview earlier than stated.

Please do not submit your CV, only completed application forms will be accepted.  No agencies please.

PACT is a supportive and respectful place where people are passionate about making a positive difference to the lives of women, children and families from many different backgrounds.  We continuously look to progress the ways in which we create families and bring people together and encourage applications from people across all communities.  We are committed to ensuring that our people and our services reflect the diversity of the communities we serve and applications from people from under-represented groups are particularly welcomed.

PACT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Anyone joining our team is subject to PACT’s Safer Recruitment pre-appointment enquiries.  These include the provision of documentation of the right to work in the UK, Disclosure Barring Service (DBS) check, overseas police check where applicable and references covering a minimum 5 year period.  All opportunities are based in the UK.

Executive Assistant to Oasis Group CEO

(a charity committed to community transformation)

Permanent, full-time contract.

Salary:  £37,416 per annum (Including London Weighting)

 Are you an Executive Assistant or Operations Manager looking to work for a charitable organisation that is passionate about making positive change to the communities it works in?  Oasis has a new opportunity for an Executive Assistant to provide high level support for our Group CEO.

Oasis Charitable Trust is a growing and fast-moving charitable organisation, a movement supporting young people and their families in 8 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full, God-given potential.

An opportunity has arisen for an organised and experienced senior-level Executive Assistant who is comfortable supporting our Group CEO and working alongside our Founder. Working as a key part of the Oasis Group Office, no two days will be the same and the pace is fast, yet the work and opportunities will be hugely rewarding.

This key role requires the successful candidate to:

· Provide support to the Group CEO in leading the Oasis family, ensuring effective governance systems and managing innovation and development

· Provide executive level in-person support to our Group CEO which may mean UK travel to meetings, media appearances and conferences.

· Collaborate with other members of the Oasis Group Office to provide general administrative support and diary management to Oasis senior leaders

· Offer wider project support when needed (e.g. events and gatherings).

This is a challenging role working with a team of inspirational and driven, high-profile change-makers.  You will be well-supported by the Group CEO and Founder and will work alongside the Founder’s EA and Group Office Assistant. The successful applicant will be able to demonstrate professionalism, calmness and be an ambassador for the Oasis ethos in their day-to-day work. Working alongside the Founder and Group CEO require this role to be largely London office-based with occasional national travel.

For your expertise and commitment, Oasis can offer:

· An opportunity to work alongside people with passion and a purpose, being part of senior level meetings in media and government.

· A truly supportive network and family of staff in a motivating working environment.

· A non-contributory defined benefit pension scheme with 7% Employer contributions.

· 25 days annual leave (plus Bank Holiday), rising to 33 days over time.

· A Cycle to Work scheme and eligibility to join a cashplan healthcare scheme.

· The opportunity to be part of a movement making positive change in communities.

For further information or to apply, please go to the Oasis UK charity website. 

This is a rolling recruitment campaign until a suitable candidate is found, so please submit your CV and covering letter at your earliest convenience .  In your covering letter, please answer the following three questions:

1. What inspires you about this role and what is your motivation for applying?

2. Please give examples that demonstrate you have the personal qualities, experience and knowledge required for this role.  As well as general administrative skills, highlight your experience servicing senior staff, Boards/Trustee meetings, your innovative/entrepreneurial flair, project work, any volunteer work and transferrable skills you can bring.

 3. After researching the Oasis ethos and 9 Habits, do any of these stand out to you?  How might you incorporate them in your daily work and practice?

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  If you require any assistance to overcome potential barriers, please let us know.  Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos. 

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.  The successful candidate will need to show proof of right to work in the UK.  Oasis supports Equal Opportunities. Registered Charity No. 1026487

BACKGROUND

Since 1933, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded at the request of Albert Einstein, the IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC UK

IRC UK was established in London in 1997 to support the organisation’s global activities and

particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC UK has grown rapidly and is now acknowledged for its high-quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender-based

violence. IRC UK comprises approximately 240 staff.

IRC UK launched its first Resettlement Asylum and Integration (RAI) programme in the UK called RISE in 2021, working in partnership with local councils, to provide integration support to resettled refugees in Southeast England. The IRC now supports refugees and asylum seekers throughout England with employability, wellbeing and integration support as well as deliver capacity strengthening activities through our Healing Classrooms teacher trainings. 

Job Overview

The UK Programme Finance Manager is the finance business partner for the IRC UKs programming supporting refugee integration in the UK. The role provides high-quality support to the RAI UK programming team, leading on the financial processes related to the delivery of UK programmes, from contract reviews to preparing budget proposals, financial planning, budgeting, reforecasting, reporting, performance monitoring, financial risk management, invoicing/transfers processes and maintaining the integrity of our accounts and policies. The position works strategically with the Director of Programmes to ensure best use of resources, seeking out efficiencies and improvements and developing multiyear financial plans.  

Scope and Authority

The position is responsible for advising staff and grantees and working closely with the wider UK Finance team, UK programme teams and other RAI Finance staff in Europe. Key collaborations include, the Director of UK Programmes, Deputy Director of Finance RAI Europe, Financial Controller (UK). The position is required to manage and oversee project budgets. The position quality assures accuracy of donor budget and financial reports within respective portfolio and the submission of donor financial and narrative reports for a portfolio of grants and contracts.

KEY RESPONSIBILITIES

Budget Monitoring & Planning

• Coordinate with IRC HQ on updating/maintenance of operating budget and reforecasts.
• Preparation of budget guidelines to assist program managers in formulating budgets and spending plans
• Prepare project budgets to support the submission of timely, accurate and complete proposals to donors, ensuring that project budgets meet all donor guidelines
• Prepare scenario planning and mitigation measures to manage risk
• Provide country management and programme staff with monthly actual-to-budget expenditure reports (BvAs) and analysis for all grants, contracts and unrestricted funds, identify risks that may lead to overspending or underspending and address them in close cooperation with grant management and program teams
• Coordination with programme team to set up and implement work plans for production of finance reports per grant; prepare project financial reports (interim, annual, final)
• Prepare monthly management accounts and hold senior management meetings to review
• Compile quarterly country finance updates and budget forecasts to be submitted to Regional Finance Deputy Directorand UK Finance Controller
• Leads project finance activities and schedules to meet the internal financial reporting requirements and deadlines specified by HQ and RAI Unit

Grants and Contracts

•    Active participation in the preparation and execution of Grant Opening Meetings, Grant Review Meetings and Grant Closure Meetings for each grant to ensure adequate management of project finances
•    Review opportunities to highlight financial impacts, provide recommendations and advice
•    Participate in Go-no go decisions as a trusted advisor
•    Support on programme designs to ensure financial viability and that contract terms are met
•    Support with contract/grant budgeting, template creations and required formatting
•     Analyse reporting terms, provide advice and meet conditions throughout the grant/contract period
•     Attend external collabroation meetings & lead of financial presentations
•     Ensure the completeness of the grants financial documentation of the centralised grant filing system

Partnership management

• Provide partner capacity building when required
• Review partner pricing, design and support on required negotiations
• Tailor due diligences reviews to include specific requirements, provide recommendations and highlight any potential threats
• Provide guidance on any potential threats found in the due diligence, financial implications, Key Performance Indicator’s and payment terms to be included in partner/contract agreements
• Assess reporting requirements, carry out reviews and approvals
• Ensure appropriate payments are processed to partners, including reporting approvals, invoice creation, and processing payments requests to the Accounts Payables team

Accounting

•  Maintain the integrity of IRC accounts, by carrying out timely reviews and processing correction and general journals, with the appropriate supporting documentation to ensure compliance with relevant donor guidelines and IRC polices are maintained eg. Indirect cost recovery
• Prepare salary allocations splits on a monthly basis, ensuring correspondence to timesheets and approved budgets
• Reviewing invoices, expenses, client reimbursements and credit cards prior to payment processing by the Accounts Payable team
• Preparation of invoices, posting into the accounting system and handling the aged debt
• Ensuresreconciliations (salaries, I&E, BS, Revenue) are completedon a timely basis
• Ensure all project expenditure adhere to IRC UK policies and processes and donor regulations
• Work closely with IRC UK finance teams to contribute to smooth monthly financial closings

 Donor Support and Compliance

•  Provide support for any donor audits that are undertaken
• Ensure all policies and procedures are in compliance with funding source policies; ensure all supporting documents are available and filed according to best practices (including but not limited to grant contracts and other documents, accounting books, reconciliations, invoices, transfers, contracts, time-sheets, procedures, accounting statements) including on internal grants management system and supervise that documents accurately support the data reported.
• Preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirement
• Ensure donor reports agree with the underlying accounting records at all times.

Other

•  Provide capacity building support to Programme Managers
• Create and lead on trainings to non-finance colleagues on required processes

PERSON SPECIFICATION

Skills, Knowledge and Qualifications:

•  Knowledge of computerized accounting software and ERPs
• Good understanding of accounting up to trial balance
• Proficiency in Microsoft Excel
• Solid organisational skills
• Ability to build good working relationships with staff, at different levels, functions, different locations and organisations
• Ability to work with limited supervision, and productively in a fast-paced environment
•  Ability to work with multi-currencies

Experience:

• 3 years of related work experience, experience working for a Non-Governmental Organization managing Home Office and/ or local government grants and contracts
• Working in a Finance or Grants Management department
• Providing financial management and monitoring support
• Providing grant and contract management to donor-funded projects

We are seeking a dynamic and experienced HR & Ops Manager to help ensure the Trust is a well-run organisation.

We believe that Sheffield and Rotherham Wildlife Trust needs to be a well-run organisation that enables the delivery of our vision, mission and strategy. How we run the Trust underpins all the work that we do. We need supported, skilled, motivated and committed Trustees, staff and volunteers. We need to ‘practise what we preach’ by striving to reduce our own negative impact on the environment, for example, by reducing our carbon footprint. We also recognise the lack of diversity within our organisation and that we need to reach out to those in our community who are not well represented on our Board, or as part of our staff or volunteer team.

Working closely with the CEO, you will provide HR advice and leadership, looking after our staff across wellbeing, training, diversity & inclusion and employment systems & procedures. Managing the Support Service team, you will oversee office systems including IT (supplied by an external contractor), premises, vehicles and other resources as well as support the improvement, development and compliance with our policies and procedures, especially in relation to HR, safeguarding, EDI and H&S.

Reporting to the Head of Finance & Support Services, who focuses on strategic and operational financial management and audited accounts, you will manage a small team and a budget of c.£150,000. There will be a good degree of autonomy as the Head of Finance & Support Services is part-time. As with all charities, the Trust is constantly adapting and responding to issues in pursuit of our mission, so you need to be able to thrive in a dynamic, fast-paced work environment.

Job title: HR Advisor- (Fixed Term – Up to 12 months)

Job Location: Hybrid, London office

Hours: 34 hours per week (full time)

Salary: £47,972 plus London Weighting of £5,928

We are seeking an experienced, well organised self-starter to fulfil the role of HR Advisor at the TSSA. You will play a vital role in providing comprehensive HR support and guidance to both employees and management across all aspects of HR through the full life cycle. A commitment/ empathy to the trade union movement is needed, along with knowledge of trade unions and collective bargaining. A knowledge of the transport and travel industries would be highly beneficial too.

You will be responsible for ensuring compliance with employment laws, promoting best practices, and contributing to the development and implementation of HR initiatives that align with TSSA’s strategic objectives.

The HR function is important to TSSA’s organisational success. People are our most important and valued asset and you’ll be working to ensure we cultivate a change culture where our people can thrive within a safe workplace where everyone works to realise our established mission and objectives.

Do you have?

A CIPD level 5 qualification in HR Management, or equivalent knowledge gained through experience, with excellent communication skills both written and verbal, and ability to build and maintain relationships with a wide range of stakeholders at all levels.

Are a competent and a confident IT user, including Microsoft Word, Excel, Outlook, PowerPoint, HR and Payroll databases. Have a keen eye for details with excellent accuracy and precision. Able to interpret policy and procedure to provide clear and consistent advice on a full range of HR matters. Can prioritise and manage own workload and meet deadlines. Importantly, able to work with complete confidentiality and with sensitive information. Have a ‘can do’ and outcome focused attitude and approach.

Demonstrable experience in providing expert advice and guidance on a wide range of HR issues and experience of managing employee relations and casework, including handling sometimes difficult and sensitive situations and formal processes such as disciplinary, grievance and reviews. Experience in coaching and training managers to develop people manager skills. Self-motivated and resilient. Ensure ethical practices are adhered to within the HR function and lastly, act as a role model for staff behaviour and organisational culture.

If this sounds like you, please see the full job description and person specification for full details.

You will be based in our office in London, 5 minutes walk from London Liverpool station, working on a hybrid basis (expectation to be in the office for at least 3 days a week minimum).

TSSA is an equal opportunities employer striving to maintain and grow our diverse workplace community. We are a family friendly employer and pro-actively support staff with disabilities and who are neurodiverse.

We are proud to be a Stonewall Diversity Champion, committed to the Railway Mental Health Charter and have joined Investing in Ethnicity.

The closing date for applications: 23:59, Friday 19th July 2024

Join Our Team as our new Finance Manager!   

Are you a talented and motivated qualified accountant looking to make a meaningful impact? 

Based in Eastcote, our charity provides crucial support to ADHD/autistic individuals, their families, and professionals, fostering neurodiverse-aware communities.

About the Role:

As Finance Manager, you will be at the heart of our charity’s operations, ensuring the smooth delivery of finance, resource, monitoring, HR, and contracting functions. Reporting to the Finance Director, you’ll play a pivotal role in our management team, supporting over 30 staff and managing the Finance and Monitoring Assistant and Office Assistant. Your work will underpin the 11,000+ instances of support we provide each year.

What You’ll Do:

Lead Financial Operations: Prepare and present monthly and quarterly accounts, support annual budgeting and audits, and manage day-to-day financial activities.

Enhance Resource Management: Oversee IT and phone systems, provide first-line IT support, and manage charity assets and resources.

Drive Monitoring and Reporting: Ensure accurate data, produce insightful monitoring reports, and support impact evaluation for fundraising.

Streamline HR and Payroll: Manage onboarding/offboarding processes, ensure compliance with recruitment policies, and oversee the monthly payroll.

Why Join Us?

Make a Difference: Contribute to the well-being of neurodivergent individuals and their families.

Supportive Environment: Be part of a collaborative and dedicated team that is passionate about our cause.

Professional Growth: Opportunity to advance your career in a senior finance role within a dynamic charity.

If you’re ready to bring your expertise and enthusiasm to a role where you can truly make an impact, we’d love to hear from you!

Terms

The role will be based in our office in Eastcote for 3 days per week, with the possibility for home working for the remainder of the time.

Salary:  c. £41k FTE.  Note the salary listed is a full time equivalent salary based on 35hrs per week, so actual salary will vary depending on hours agreed.

Hours: Part time 21-28hours per week to suit the candidate. Reduced hours available in the school holidays if desired

Terms: Permanent role

Additional project work may be available on an ad-hoc basis. Flexible hours, evening and weekend work may be required, and the work pattern may vary each week.

Job Summary

CAAS provide an ADHD and Autism Support Service for the 8 boroughs of NW London, from our base in Eastcote, with a team of Support Workers. Our work includes offering information, advice, and support to ADHD / autistic people, their families, and professionals in NW London, with the aim of improving quality of life and developing neurodiverse-aware communities. Some of the support is offered through one2one meetings, some of the support is provided through groups and courses which aim to increase understanding and awareness, and provide opportunities for peer support, and some of the support is offered through training and workshops to educate professionals and drive for accommodations to be made to services to allow greater access for our client group.

As Finance Manager you will report to and work closely with the Finance Director and have responsibility for the operational delivery of the finance, resource, monitoring, HR and contracting work streams within the charity. The role sits within the management group at CAAS, alongside the Youth, Adult and Family Service managers and the Client Programmes Director and manages the Finance and Monitoring Assistant and the Office Assistant.

The Finance Manager plays a crucial role in ensuring the infrastructure and operational delivery at the charity are effective for the more than 30 staff we employ, and the more than 11,000 instances of support we provide each year. Therefore, we are looking for a capable, calm, self-motivated, organised and hard-working accountant who is looking to move into a senior finance role, from any commercial, statutory or charitable background.

The role requires strong organisation skills, excellent communication skills, experience of management accounting and reporting, and an understanding of HR and payroll operations. You will ideally have some line management or project management experience to draw on in this role. Ultimately you will have the drive to ensure that everyone who works for us, and everyone who seeks support from us, has the best possible experience.

There is no requirement for any experience of, or understanding of ADHD / autistic individuals, as we will provide training on the conditions. A genuine acceptance of diversity and a keenness to make an impact are essential.

Key Responsibilities

Financial Planning, Management and Reporting

· Prepare accurate, timely and well controlled and documented monthly and quarterly accounts. Share the outcomes of your reviews with the Finance Director, and ensure the accounts are reported in an meaningful way.

· Support in the preparation of Trustee reporting

· Support in the preparation and audit of the annual statutory accounts.

· Support with the annual budget and periodic reforecast processes to ensure the timely and appropriate provision of information to facilitate necessary adjustments to operational activity and appropriate decision making around cash investments.

· Ensure processes and procedures are carried out on a timely and effective basis to ensure financial policies and procedures are adhered to, and any control weaknesses mitigated and improvement plans in place

· Maintain records to ensure accurate restricted and unrestricted fund allocation.

· Be accountable for operating effective controls and oversight regarding contracts with freelancers, volunteers or other suppliers

· Deliver all day-to-day finance and cash management operations, scheduling, tracking and fulfilling invoices and payments, providing accurate bookkeeping, approving payment runs and reconciled balance sheets, detailed records re credit card and other payment platforms, and generally work to use and improve the financial systems in place to ensure the charity’s overall stability and sustainability.

· Review and update funder schedule allocations, ensuring invoices raised on time and costs allocated correctly.

· Review and approve Customer and Supplier invoices, review of month end information from finance team. Creation and posting of month end journals, reviewing the month end accounts to budget and analysing any discrepancies.

· Supporting the Finance Director and CEO on adhoc reports or analysis

· As a member of the management group participate in cross team working meetings and management meetings, and build relationships with the other members of the management group such that you become an integral support resource to them as they deliver for our clients.

Resource & IT Management

· Hold responsibility for arranging and maintaining the charity IT and phone hardware and software

· Act as first line IT support for charity staff

· Hold the relationship with the external IT provider and liaise to ensure appropriate on and off boarding and security arrangements.

· Manage our internal personnel and H&S support programmes, such as our EAP provider, our training providers and our office maintenance systems.

· Maintain the charity asset register, and complete the necessary operational tasks to ensure the charity is appropriately resourced to provide effective infrastructure backdrop for our staff.

Monitoring Management, Reporting and Impact Evaluation

· Carry out the necessary regular reviews and support so that our CRM records are complete and accurate in respect of work performed, and prepare and distribute monthly, quarterly and annual monitoring reports internally.

· Prepare monitoring reports for funders on quarterly basis as and when required

· Ensure best practice in monitoring collection and evaluation, including managing GDPR processes, creating appropriate forms, and communicating deadlines and requirements to all staff.

· Operate as the internal first line of support for our CRM system and consequent monitoring reporting tools, to ensure they are accurate, regularly reviewed and procedures documented and continuously improved.

· Prepare impact and distance travelled statistics for our external communications, to support our fundraising efforts.

HR and Payroll Operations

· Deliver on the necessary onboarding and offboarding processes for staff, including complying with on our safer recruitment requirements, creating contracts and contract variation letters, supporting staff with timesheets and other records of work, carrying out pension operations and supporting with interview arrangements.

· Carry out the delivery of the monthly payroll process, including preparation and review of the payroll files, carrying out calculations around overtime pay etc, providing an accurate and well controlled process, and enabling payments to be made on the pay date each month. Processing the payroll journals on a monthly basis

Other Responsibilities

To carry out other tasks appropriate to the post and as agreed with the CEO

To actively participate and undertake training and development of self and others.

To comply with the H&S, EDI, data protection and code of conduct standards expected within the organisation

Please note job descriptions only reflect 80% of a role and are not an exhaustive list of duties. You are expected to carry out other activities within the scope of the role.

Person Specification - Essential

· Fully qualified accountant: eg ACA, ACCA, CIMA, with proven financial management knowledge and experience

· Strong business acumen: with the ability to analyse and drive the performance of commercial, operational and income generation functions

· Excellent Organisational and Leadership Skills: Ability to manage multiple tasks simultaneously with high attention to detail, crucial for handling a demanding workload and managing a busy team

· Communication Skills: Excellent written and verbal communication skills, capable of representing the organisation effectively both internally and externally, at all levels including developing a close relationship with the management group, preparing reports for the SLT, communicating financial and monitoring information to staff and offering insights to the finance and admin team.

· Tech Proficiency: Skilled in using computer software such as CRM systems, Finance systems, Microsoft Office Suite and Phone Management Systems as well as be able to manage IT onboarding and admin requirements around computer hardware

· Adaptability and Probity: Capable of adjusting to changing priorities and managing a variety of tasks efficiently. High level of personal integrity and commitment to ‘doing the right thing’.

· Interpersonal Skills: Warm and welcoming demeanour, capable of active listening and using neuro-affirmative language to support inclusive communication.

Person Specification - Desirable

· Natural Leader: experience of working as a team leader, with responsibility for more junior staff, or for managing complex projects

· Knowledge of Charity accounting: previous experience of working in a charity, or with restricted income streams or under FRS102

· Training in GDPR and Data Protection: Formal training or certification in data protection and GDPR.

· Flexibility: Willingness to work flexible hours if required to meet organisational needs.

· Commitment to Continuous Learning: Demonstrated interest in personal and professional development, particularly in areas relevant to the role.

Equal Opportunities

CAAS recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.

We also recognise the value of flexible working, so will consider different types of flexibility (such as term time, annualised or compressed hours, and a minimum requirement of 60% working in the office for all staff), as well as the possibility of offering the role on a job share basis.

CAAS is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  The successful candidate will be required to undergo an enhanced DBS disclosure.

To Apply

PLEASE NOTE WE WILL NOT ACCEPT CVS INSTEAD OF APPLICATION FORMS. TO APPLY FOR THIS ROLE, YOU MUST FILL IN THE APPLICATION FORM ON THE VACANCIES PAGE OF OUR WEBSITE BY 10AM ON MONDAY 12TH AUGUST

Mentell is seeking a seasoned and proactive Executive Assistant to deliver top-tier administrative support to our Chief Executive Officer, Head of Fundraising and Trustee Board. In this newly established position, you will bring your expertise and efficiency to support daily operations and our senior leaders in a dynamic environment.

Mentell is a UK charity that provides men’s groups, in-person and online for males aged 18+ to talk in a safe and confidential space, free from advice and judgement. We raise awareness of men’s mental health issues, suicide risk and support men through the challenges of life’s journey.

About the Role:

The Executive Assistant will be at the heart of the charity's activities, providing an efficient organisational hub around which the charity operates. Your key responsibilities will include coordinating diaries, managing meeting logistics, and handling agendas and minutes with precision. We have established a new office home in Stockport and are growing fast, building partnerships with social prescribers, GP practices and numerous other bodies as we seek to support as many men as possible.

This role offers a unique and exciting opportunity to be part of a growing men’s mental health charity. Given the high-paced nature of this position, you must be exceptionally organized, adept at time management, and capable of meeting tight deadlines under pressure.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, Head of Fundraising, and Trustee Board, ensuring seamless communication and preparation of agendas and minutes.
• Liaise with internal and external stakeholders, maintaining confidentiality and a professional and discreet approach.
• Manage online systems to enhance administrative efficiency and support team needs.
• Conduct research and gather information to aid senior decision-making processes and special projects.

What We’re Looking For:

• At least 3 years of experience in a similar role, supporting senior management and building strong working relationships across all levels.
• Exceptional attention to detail, with the ability to prepare comprehensive papers, reports, and presentations, and take effective minutes.
• Proven experience in improving administrative systems and working to empower a wide range of stakeholders including senior leaders, staff team and highly committed volunteers.
• Ability to conduct thorough research and provide relevant information for senior decision-making and special initiatives.
• Familiarity with the health or charity sector is a plus, with a good understanding of charity governance and compliance being highly desirable.

Skills and Qualities:

• Highly proactive and capable of working independently with minimal supervision.
• Strong verbal and written communication skills, able to communicate confidently and professionally at all levels.
• Ability to draft clear, well-structured communications and documents.
• Excellent organisational and time management skills, able to thrive in a busy and varied role.

Working Hours: 

Part-Time (We envisage the working pattern to be 5 hours per day from 9.30am or 10am, with a break for lunch. Although mainly office-based, there would be the opportunity to work from home one day per week on any day other than Wednesday.)

Who we are

Off the Record Bath & North East Somerset (OTR) is a mental health and wellbeing charity that gives local young people a safe space to be heard and be themselves. We provide a range of free services for young people, including counselling, listening support, youth participation, advocacy, support for care leavers and a LGBTQ+ focused youth group.

You’ll be joining us at an exciting time as we mark our 30th anniversary with our Young Futures appeal, helping us to reach more young people from under-represented communities. Equity, diversity, and inclusion are at the heart of what we value as an organisation. OTR is committed to equal employment opportunities regardless of race, age, religion, sex, sexual orientation, disability or any other status protected by law.

Purpose of the role

This senior role will manage and oversee OTR’s main operational functions, including finance, human resources, fundraising, office management, data, policies and communications. We recognise that you may not have experience in all these areas, but may be skilled in one or more of them.

You will lead and inspire our Resources team, line managing them to enable our client-facing teams to deliver the best possible services for young people. You’ll be motivated by our mission and play a key role in making it happen.

You will be part of OTR’s senior management team (SMT), working closely with the Head of Voice Services and Head of Wellbeing Services as well as the CEO to actively oversee the growth and development of the organisation, and delivery of our strategy.

Your attributes 

We are looking for someone methodical, calm and extremely organised, who thrives in a busy role where no two days are the same. You’ll enjoy overseeing and managing multiple workstreams, have a strategic mindset and be at ease working with figures and data.

Your enthusiasm and personality are as important to us as your experience to date. If you can’t tick off every point in the person specification below but feel you have the right transferable skills to succeed in the post, please do still apply.

If you would like an informal, confidential conversation about the role before applying, please email us to arrange a time for a chat with our CEO.

Key duties

• Driving efficiency through our finances - overseeing financial procedures to ensure OTR’s bookkeeping, payroll and annual accounts are delivered accurately and on time.
• Budgeting – with the CEO, creating annual budgets and monitoring against these against agreed KPIs.
• Line management of Office Manager, Data & Learning Officer and Development Manager, including day-to-day support, monthly 1:1s and annual appraisals.
• Enhancing our systems and processes – with an innovative mindset, working across the team to identify and implement improvements to the processes that support our work.
• Making OTR a great employer – ensuring our HR function supports our staff to thrive, with oversight of recruitment, contracts, annual leave, sickness monitoring and training/development, along with an understanding of relevant employment law.
• Overseeing our fundraising – working with the Development Manager, CEO and others to ensure OTR brings in the resources needed to deliver against our objectives. 
• Evidencing our impact through data - working with the Data & Learning Officer on our contractual reporting requirements and impact reporting, ensuring our database and other systems enable OTR to make informed decisions about our service delivery.
• Leading a safe and comfortable workplace– overseeing the work of our Office Manager, including health and safety; making procurement decisions and innovating ways to make our premises secure and welcoming for staff and clients.
• Communications - writing internal staff-wide communications and overseeing our online and wider external communications, including our website.
• Be digitally driven – help us to maximise the opportunities from digital innovations, including AI.

Joint responsibilities as part of the Senior Management Team (SMT)

• Policies - working with the SMT to create and develop the right suite of policies to govern our organisation.
• Strategy – overseeing and managing the implementation of OTR’s organisational strategy, including reporting to the Board.

General (applicable to all team members)

• Participate in the day-to-day work of the organisation – such as reporting, attending team and other meetings as required, and taking a flexible approach to general administrative and support tasks
• Be an ambassador for OTR, actively promoting our vision and work
• Ensure the effective implementation of the organisation’s policies and overall organisational objectives, including Health & Safety policies and procedures, taking responsibility for their own personal health, safety and welfare in the workplace.
• Following safeguarding policies and procedures in all aspects of the work with children and young people.
• Actively promoting good equal opportunities practices across all aspects of work and taking positive steps to counter discrimination however and wherever it occurs.
• Participate constructively in supervision and staff development opportunities including training and team building initiatives.
• Contribute to co-operative working across all the services within OTR.
• Promote and enable active involvement of young people in planning, improving and making decisions about OTR services.
• Ensure effective and accessible communication with staff, service users and the general public.
• Contribute to maintaining and developing effective professional relationships both internally and with outside agencies.
• Undertake any other reasonable duties consistent with the skills and duties needed for this role, as required.

Working pattern and location

This role can be worked within our core hours of 8am – 6pm Monday to Friday. We will discuss your preferred working pattern at interview. The ideal candidate will be able to work on one or both of Tuesdays and Wednesdays to align with other senior team members.

This role is based at our office in central Bath, which is very close to Bath Spa train station and Bath central bus station. The post holder will be based in a shared office with access to meeting rooms.

You will be expected to be in the office for the majority of your working week but will also be able to work from home as agreed with your line manager.

How to apply

If you’re ready to proceed, we would love to hear from you. Please visit our website to fill in the online form to apply, and to complete the online Equal Opportunities form. 

The closing date for applications is Monday 22nd July at 5pm. Interviews will take place in Bath on Thursday 8th August.

Terms and Conditions

• Contract: Permanent, with a probationary period of 6 months
• Paid leave entitlement: 25 days plus 2 discretionary days and all English public holidays, plus up to 5 extra days to recognise continuous service, accrued at one per year. This entitlement is pro-rated for part-time employees.
• Two days’ paid volunteering leave to enable you to support causes that matter to you (FTE)
• Pension scheme
• Death-in-service benefit
• Training and development opportunities for all our staff

Appointments will be subject to satisfactory references and an Enhanced level Criminal Records Bureau check.

The job description is a general outline of the job duties and responsibilities and may be amended as OTR develops. The post holder maybe required to undertake other additional duties as may be reasonably required from time to time. 

Percival are excited to be working exclusively with The Way Youth Zone to help them recruit for a new Business Operations Manager to join their integrated team. Through meaningful conversations, collaborative projects, playful games, and specialized support, The Way offer transformative experiences that ignite the spirit and foster resilience in the community's youth.

They are looking for an experienced and professional Business Operations Manager or Office Manager who is passionate about making a positive difference in young people's lives. Reporting directly into the CEO, you will be joining at a time of growth and activity where you will be responsible for driving efficiency and performance across multiple departments in the organisation.

Job Title: Business Operations Manager

Salary: £35,000 FTE (£26,250 actual)

Working Pattern: 30 hours per week (ideally across five days)

Location: Wolverhampton, WV3 0NR

Reporting to: Chief Executive Officer

Direct Reports: Volunteer Coordinator, Facilities Manager, Catering Manager, and the Reception Manager

You will be responsible for the oversight of operations across the organisation, providing line management responsibility and support for a varied staff team. This will include overall responsibility for all back-office functions ensuring a high standard of office management and admin, particularly around policy and procedures. Working alongside the Facilities and Catering Manger and Head of Youth Work, you will ensure compliance of all health and safety procedures at the Youth Zone, alongside reviewing contracts with external contractors and deliver on cost-saving activities.

To be successful in this role, you will:

- Need experience working in a youth setting or similar charity background

- Have extensive project management and line management experience for a variety of departments.

- Have prior experience and an understanding of different systems i.e. CRM platforms or databases such as Salesforce, time and attendance platforms such as Breathe HR, and other software for room bookings etc.

- Be a highly organised and enthusiastic team player that is passionate avout supporting young people.

- Have a robust working knowledge of policies and procedures relating, but not limited to, Data Protection, Human Resources, Health & Safety, and Safeguarding.

Recruitment Process Timeline

Application deadline: Thursday 8 th August

1 st Stage interview process: Thursday 14 th August

We value diversity and know how important it is for charities to fairly represent their beneficiaries, therefore we encourage applicants from all backgrounds to apply.

The team at Percival are committed to your journey as a candidate and will provide any necessary support throughout the application process. If you need any assistance or require any reasonable adjustments throughout the process, please don't hesitate to contact Madeleine on [email protected]

To apply, simply submit your CV. Should you meet the requirements, we will provide you with the full job description and arrange a call or meeting to provide further information about the next steps. Please note you may be required to complete a cover letter in order to submit a full application. To fully understand what we will do with your data, please review our policy

We are looking forward to connecting with you soon.

We're looking for an experienced Events Manager to join our small team, working alongside two Events Managers to deliver three cultivation events, including a large-scale carol concert at St Paul's Cathedral. This is a fixed term contract until December '24.

If you have a track record for delivering high value cultivation events that engage supporters and offer an impeccable guest experience, this is a great opportunity for you to join a welcoming and high performing team. You'll be working hands-on and so attendance at two London based events (currently confirmed for November 18th and December 5th) is essential. In the unlikely event of a date change, flexibility will be required.

Please see role description for all responsibilities.

We operate a hybrid-working model, a blend of home and office working. This role will include working from our London office on occasion. Your travel costs to the London office are not covered.

Closing date for applications - 19th July.
Interviews to be held in our London office on 25th July

Must haves:

• Proven experience of organising successful, ideally large-scale, cultivation events.
• Proven experience of project managing events, including all aspects of event planning, logistics and budgeting.
• Excellent knowledge of MS Office and Microsoft Teams.
• Excellent project management skills.
• Excellent negotiating and influencing skills and ability to work collaboratively with a range of internal stakeholders and across internal boundaries.
• Excellent organisational and planning skills, ability to prioritise workloads, manage competing demands and work under pressure and to tight deadlines.
• Excellent oral and written communication skills,
• An ability to manage complex relationships and work with sponsors and partners.

Any other details:

• Required to work on events out of normal business hours, including travel and overnight stays
• Demonstrate empathy and understanding for the issues faced by older people
• Work across Celebrities and Cultivation Events Team as required.

What we offer in return

• Competitive annual salary advertised, 26 days annual leave + bank holidays (pro rata)
• Excellent pension scheme, life assurance, health cashback plan and EAP
• Blue Light Card Scheme
• You Did It Awards - recognition awards from £100-250.

Additional Information

All CVs will be anonymised by our recruitment system when you apply for a role at Age UK. Please note that our system is unable to anonymise cover letters, and we would therefore ask that to support the work we are doing on making our recruitment selection process fairer and more unbiased, that you remove any personal information from your cover letter/supporting statement, including your name before uploading this. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us once you are invited for an interview.

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria under the Disability Confident Scheme. Please note that on occasion, due to high numbers of applications, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.