Office Assistant Jobs in London
About us
We’re Breast Cancer Now, the research and support charity. We’re the place to turn to for anything and everything to do with breast cancer. However you’re experiencing breast cancer, we’re here.
The brightest minds in breast cancer research are here. Making life-saving research happen in labs across the UK and Ireland. Support services, trustworthy breast cancer information and specialist nurses are here. Ready to support you whenever you need it. Dedicated campaigners are here. Fighting for the best possible treatment, services and care for anyone affected by breast cancer.
About the role
Do you love working with supporters or customers, and have brilliant administrative skills? And do you want to make a difference to people affected by breast cancer? If so, we’d love to hear from you.
This is an exciting opportunity to start your fundraising career working as part of a newly created fundraising products team. You’ll work on our sector leading virtual events programme, which has raised millions of pounds to date, as well as innovative product development to help us reach new audiences.
This is a varied role where you’ll play an important role in the smooth delivery of fundraising campaigns. A typical week may include providing brilliant stewardship to our supporters over email and phone, as well as to our online communities, and sending out fundraising materials. You might also develop new fundraising resources and content plans and help to setup a new campaign with the digital team. Joining a collaborative and fun team, you’ll be supported to learn and develop in your role.
About you
Having previously worked in a customer or supporter facing role, you’ll know how to provide a brilliant experience and be an excellent communicator. Friendly, organised and proactive, you’ll have great administrative skills gained in a professional environment where you’ve worked both independently and as part of a team.
You’ll have a passion for fundraising and it’s a bonus if you’ve worked at a charity before. Some experience working with databases or supporting online communities would also be helpful but isn’t essential. We’re looking for someone with a positive, can do attitude who is eager to learn, deliver results and be part of a high performing team.
Job description and benefits
Please download the job description and our attractive benefits package.
Primary location of role and hybrid working
This role is primarily based in our London office. Our hybrid working model allows you to work up to 3 days per week at home.
When applying
We hope you choose to apply for this role. To support your application, you’ll be asked to submit your anonymised CV and a supporting statement. Please refer to the essential criteria on the person specification and clearly provide as much information as you can with examples, to demonstrate how and where you meet the criteria. If you’ve any immediate questions please contact Breast Cancer Now Recruitment Team.
Our commitment to equity, diversity and inclusion
We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who we support.
Closing date 9am Friday 2 August 2024
Interview date w/c 12 August 2024
What would we like…?
Are you a part-qualified Accountant or studying towards a professional accountancy qualification? We're looking for someone with a firm understanding of accountancy processes and procedures to join the team as Assistant Management Accountant on a 12-month FTC basis.
The Assistant Management Accountant will support and work closely alongside the Management Accountant during the month end process, forecast, budget cycles and other key points during the year. You'll contribute to team-wide projects and systems improvements and help ensure the Finance team are providing accurate and timely reports for the organisation.
It's an exciting time to join Ambition Institute, as we have grown rapidly in recent years, which in turn has increased the volume and complexity of work in the Finance Team. This includes the creation of a new subsidiary which goes live in September 2024.
Please note - this is a hybrid role and the successful candidate will be expected to attend the London office 1 day a week.
We would like you to:
- Support the Head of Finance Business Partnering by assisting with the production and ongoing monthly management accounts using Business Central (Microsoft Dynamics) and Jet Reporting and potentially Power BI
- Meet with stakeholders to review reports and resolve anomalies and identify adjustments
- Assist budget holders and support them in the production of the budget and reforecasts
- Undertake Finance related project work from time to time. For example; process improvements
Working in a hybrid way, you’ll be attached to our London office and will report to the Head of Finance Business Partnering. In line with our current ways of working, you’ll be expected to be in the office at least 1 day a week, in addition to team days and this may be reviewed by Ambition.
Skills, Knowledge and Experience
To succeed in this role you must be a part qualified accountant or studying towards a professional accountancy qualification. You'll have budgeting, forecasting and variance analysis experience with an ability to analyse data sets and produce insightful information. You'll also possess strong communication skills with the ability to clearly communicate financial concepts to non-financial colleagues.
If this has sparked some interest, please review the job description for more details.
What’s in it for you….?
- Competitive annual salary
- Professional development for all staff
- 25 days’ annual leave, plus bank holidays and 'winter shut down’ at the end of December/beginning of January
- Employer pension contribution of 11%
- Agile, hybrid working culture, so you can manage when and where you work
- Staff affinity networks that help keep equality, diversity and inclusion at the heart of our work
- Blind recruitment process to ensure equality and fairness in our hiring
- Enhanced maternity pay after a year’s service
- Shared parental leave package
- Access to free, confidential 24/7 wellbeing and support line
- Comfortable and collaborative workspaces in the city centres of Manchester, Birmingham and London
- Work-from-home technology package to support hybrid working
- Interest free season ticket / bike loans
About you
We don’t expect the person we hire to have all of the following, but this should give you a sense of what would enable you to thrive in this role and in our organisation:
You should apply for this role if:
- You care deeply about educational disadvantage and being part of an organisation that challenges inequality
- You have a good work ethic and strive to make a difference in the job you do
- You always give maximum effort to understand and meet the needs of our partners and participants
- You always have a great attitude so we “can do” for all our colleagues, partners and participants
- You are open to feedback and learning because we want to keep getting better
- You work with your initiative to bring new ideas and a fresh perspective
- You are well organised and can prioritise work that will have the greatest impact
You'll love working at Ambition if…
- You want a career with a person-centred organisation with a cause at its heart.
- You have a collaborative work ethos, bring warmth and good humour to work and constructive outlook to every situation
- You enjoy working in a fast-moving workplace, with a great support structure around you
- You would like to grow with an ambitious organisation as it progresses over time
- Want flexibility in how you work – splitting your time between one of our offices and remote working and managing your own working patterns to get the job done.
How to apply…
Please note that the post holder will be attached to Ambition Institute's London office.
Applications must be submitted via our website. All applications must be received by the closing date 23:59 on 8th August 2024.
Our mission needs the best people for the job, which is why we use sift questions to assess candidates’ genuine knowledge and skills. Sift questions are an opportunity for you to show us how you would do the job you are applying for, so please avoid using AI function tools (i.e. ChatGPT or other generative AI tools). We want to evaluate your response, so those found to use content taken from AI tools will have scores adjusted down.
We are committed to the safeguarding of children and the most vulnerable in our society and, as such, we are unable to employ individuals with relevant convictions, including the following: a conviction for an offence involving violence or dishonesty, of a sexual nature or against minors, or for any other offence that is relevant to the nature of the services provided by our organisation.
For any questions or queries please visit our careers page where you'll find some FAQs.
As an employer, we have a responsibility to prevent illegal working in the UK by ensuring that our employees have the right to work in the UK. Therefore, as part of the recruitment process to verify your eligibility you will be required to produce relevant documentation.
The client requests no contact from agencies or media sales.
General Administrative Assistant
The successful candidate will work within the admin team closely supporting the training managers and coordinators to deliver high quality training. This will include general admin and reception tasks. Providing office cover including the monitoring of shared email accounts, electronic filing, and data collection as well as working closely with the training managers and coordinators to deliver high quality training. Focusing on our customers and promoting the growth of the training programme.
Key Responsibilities:
To support the delivery of the annual training programme of the BPF
- Assist in the receiving and responding to general enquiries, signposting to relevant TM & TC or to other BPF staff as appropriate.
- Assist in the formatting and distribution of annual programmes, handbooks and all training related documents as directed.
- Assist in the setting up of zoom and teams’ meetings.
- Work with the librarians and the admin team on gathering reading lists in a timely and productive manner.
- Collating feedback from trainees and seminar leaders for distribution as directed
- Assist in maintaining trainee records.
- Processing purchase orders and supporting claimants with queries.
Support the application process for the training programmes
- Answer queries and directing customers to information, events and advisors.
- Assist in processing training applications and enquiries. Gathering and collating information, e.g. chasing references, DBS checks, etc.
- Arranging interviews and appointments
General support to the team and the wider organisation
- Checking shared email accounts such as the enquires and room bookings addresses.
- Making room bookings as requested.
- Printing of daily schedules and weekly room bookings
- Ordering supplies
- supporting trainers in setting up screens and IT equipment.
- General office cover
- Working collaboratively with the whole bpf staff to ensure the smooth running of all bpf training and membership activities.
- Being part of the office duty system.
- Adhere to bpf policies and procedures.
Person specification
Qualifications
- Good level of general education.
Experience
- Some experience in an administration role, preferably in a client/customer-facing training or education environment.
- Knowledge of higher education or professional healthcare training, in relation to psychotherapy or counselling an advantage.
- Experience of working with a purchase order system desirable but not essential.
Knowledge, skills and abilities
- Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals, and to take accurate minutes.
- Good general computer literacy including competency in Microsoft Office, databases, Zoom and Microsoft Teams, and the ability to be self-supporting.
- Excellent organisational and time management skills.
- Able to work independently and be proactive as well as able to exercise judgement about when to draw on colleagues’ expertise and ask for assistance.
- Methodical with good attention to detail.
- Able to use initiative and continue to think under pressure when faced with sensitive interactions.
- Ability and commitment to maintain strict confidentiality.
A DBS check will be undertaken by the bpf.
Benefits of working with us
- Competitive salary
- Pension
- Substantial annual leave entitlement, plus bank holiday
- Flexible working arrangements
- Access to travel loan facility
- Friendly colleagues and pleasant office environment, close to the Tube
The bpf is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.
The bpf is also committed to compliance with all fair employment practices regarding immigration status.
How to apply
If you are interested in applying for this role please visit our website. You will need to complete an application form (available to download on the vacancy page of our website) togethe with a supporting statement of no more than 750 words and return it return itdirectly to the bpf:
Closing Date: Sunday 11 August 23:59.
The Food Foundation’s vision is a sustainable food system which delivers health and well-being for all. We are committed to fostering an inclusive and diverse workplace where every team member feels valued and empowered. We believe that embracing Equity, Diversity, and Inclusion (EDI) is fundamental to our success and the positive impact we make.
We are seeking a dynamic and organised Office Assistant to join our team. The ideal candidate will be passionate about supporting day-to-day office operations and contributing to a welcoming and inclusive environment for all employees and visitors. Reporting to the Executive Director, this is a really important role for the organisation, a small charity with around 20 employees. The primary function of the role is to keep the office running smoothly; you will also be supporting our trustees and governance of the charity, as well as assisting with recruitment and HR administration.
You will be someone who enjoys building productive relationships with people at all levels, both in person and online; the role includes managing our Executive Directors Diary, and organising Trustee meetings, so that will include liaison with our trustees, important funders and partners – a high level of verbal and written communication skills are essential.
The role is based at our offices in Brixton, and because of the nature of the role, it is office-based. We are happy to consider either full time or part time working (a minimum of three days or the equivalent hours.
- Let us know whether you would prefer to work full time or part time, and the working pattern that you would prefer.
Areas of Responsibility
Office
Keeping the office tidy and well managed – this includes:
·Support the office by ensuring stocks of tea, coffee and basic stationery are maintained.
·Handling one-off purchase requests for special items.
·Organising team meetings and occasional working lunches.
·Respond to queries and information from the team.
·Working with external IT support for IT problems e.g. sending broken laptops to IT support team.
·Maintaining a record of our laptops and other equipment.
·Being the lead administrator for our CRM system, Zoho, and HR database, Breathe.
·Managing the office email box where we receive general emails, circulating and responding to incoming mail as needed.
·Answering calls to our virtual landline, passing on messages as appropriate.
·Supporting the Executive Director with diary management.
·Assisting the wider team with travel booking.
Governance
·Supporting our trustees, committees and expert advisory group through liaison and scheduling meetings.
·Collating and sending papers out in advance of these meetings.
·Administrative support at meetings.
·Preparing minutes of meetings.
HR
·Support the Team with recruitment, posting jobs, and coordinating interview times and dates.
·Organise onboarding for new employees, including IT provision, DBS checks and induction.
·Supporting HFO with developing the use of our HR Database.
·Ensuring leave, training and basic HR information is accurately recorded.
·Supporting SMT to organise away days, office party, etc.
·Supporting staff wellbeing initiatives.
·Work with the HFO to develop our EDI and other policies.
This job description is intended as an outline indicator of general areas of activity only. The Food Foundation is a small charity and as such all staff are expected to vary their duties as necessary to meet the needs of the organisation.
Further developments to the role, time permitting, may include involvement with some of our exciting projects or supporting the Finance Assistant.
Person Profile
·Experience of planning and organising your own workload and dealing with conflicting priorities.
·Comfortable working under pressure and flexibly switching between tasks, often at short notice.
·Excellent IT skills with a good working knowledge of Microsoft Office.
·Experience of working with spreadsheets and databases.
·Ability to maintain electronic diaries of a team and experience of coordinating meetings, both internal and external.
·Good oral and written communication skills and experience in using a variety of communication methods.
·Experience of minute taking for formal meetings of up to fifteen people.
·Using initiative and discretion to action items requiring immediate attention, referring matters to others as appropriate.
·Ability to solve problems, using information from a variety of sources to aid analysis and make timely decisions, with high attention to detail and proven ability to be methodical and accurate.
Experience of using Zoho, Canva or Breathe is desirable but not essential.
Personal Skills
·High levels of professionalism, with the ability to use absolute discretion, initiative, and personal judgment for dealing with sensitive and confidential matters.
·Excellent interpersonal skills and the ability to work collaboratively, build good relationships and influence others.
·Demonstrable evidence of good practice in relation to equal opportunities and diversity.
·A motivated and proactive attitude with a commitment to ongoing professional development.
·Confident working with staff and stakeholders at a senior level in the organisation.
This role is offered as a Grade 1 or Grade 2 level post, depending on the level of experience of the person appointed. Accordingly, the salary will be between £25,642 and £31,450.
Responsibilities of the role will be adjusted according to the grade appointed and the number of hours worked.
- Let us know whether you would prefer to work full-time or part-time and the working pattern that you would prefer.
The client requests no contact from agencies or media sales.
About the role
A4S was established by HM King Charles III in 2004, when he was The Prince of Wales, to transform finance to make sustainable business, business as usual. Today we work with leading CFOs, finance managers, business schools, regulators, standard setters and more, to drive a fundamental shift towards resilient business models and a sustainable economy.
The Personal Assistant will provide professional diary, business and administrative support to four roles - the Executive Director of Knowledge and Learning, the Director of the CFO Programme, the Director of Capital Markets and Fundraising, and the Head of Europe and Global Reporting Lead (‘the principals’).
Responsibilities of the role will include:
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Plan and co-ordinate the principals’ diaries, arranging meetings and calls, and helping to prioritise time.
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Manage logistics for meetings, ensuring agendas, briefs and papers are prepared, as appropriate.
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Monitor email traffic, ensuring the principals’ email inboxes are prioritised and highlighting urgent emails for action.
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Organize the logistics and travel arrangements for overseas business trips undertaken by principals.
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Arrange logistics for meetings and workshops, including liaising with attendees and their PAs, and circulating papers.
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Attend meetings, take minutes as required and produce documentation in a timely manner.
Download the full job description attached to this vacancy.
About you
You will have administrative support experience and previous PA/Secretariat experience, including responsibility for diary management for multiple principals concurrently. You will have a proven ability to work efficiently under pressure to meet deadlines and have excellent organizational skills.
Excellent communication skills (both written and oral) and proven experience of engaging with a wide range of people at all levels in a professional capacity are essential. Candidates must also demonstrate a high level of attention to detail and be comfortable working with various new IT systems and software.
Interest in sustainability, business, and/or finance, as well as knowledge of Salesforce or similar CRM systems and European languages other than English, would be an advantage.
Further specifications are available in the full job description.
About us
A4S offers a competitive range of benefits, a good work-life balance, employee growth and development, and a vibrant organizational culture.
You’ll join a small team of about 45, who are based primarily in and around London. You’ll interact and work with most of your colleagues and stay in the loop on the full extent of our programmes. We value our people, and strive for a collaborative, supportive and non-hierarchical structure.
Our dedicated office is in Mindspace Shoreditch- a vibrant, modern and dog-friendly co-working space which hosts weekly events including brunches, after-work socials and the occasional ping pong evening! We also organize our own team lunches, park days and away days - with team volunteering days also on the horizon.
Benefits
The benefits outlined below are specific to UK employees, however, we strive to provide similar benefits for staff in other locations.
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25 days leave, increasing by one day every year to a maximum of 30 days (pro-rata for part-time roles).2.
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Up to 5 days per year for volunteering.
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BUPA private medical insurance which covers GP virtual consultations, hospital treatment, cancer treatment, mental health treatment and more. This is available from the beginning of employment and covers pre-existing conditions.
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A 7.5% employer pension contribution, with a 2.5% minimum contribution from the employee.
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WeCare membership, providing you and your family or cohabiting partner with access to 24/7 medical consultations, mental health support, guidance on legal and financial issues, and more.
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Death in service and income protection insurance.
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Perkbox membership, offering: generous discounts across everyday spending, wellness and fitness, restaurants, gifts, travel, and more; Perkbox Medical, through which you can book virtual GP appointments and receive prescriptions; and a wellness hub with content covering nutrition, workouts and meditation.
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Flexible working arrangements – both in terms of location and core hours (subject to agreement and role-dependent, but never unreasonably refused)
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A ‘cycle to work’ scheme.
To apply
You can find the full job description attached below – please read this carefully before applying.
Please complete the application form by clicking 'apply' below, submitting both your CV and a cover letter of no more than 2 pages as attachments where prompted. Please specify in your cover letter where you first heard about this position (eg Linkedin, Charity Job, Escape the City, A4S webpage etc.).
We value a diverse and inclusive team, and we know that studies have shown that some potential applicants are less likely to apply for jobs unless they meet every single requirement. If you are excited about this role but your past experience isn’t an exact match, we encourage you to apply and let us know what you can bring to it and A4S. You may be the right person for this job, or for future opportunities.
Applicants should be able to show an understanding of A4S and its programmes, and outline what they can bring to the role.
Applicants must have the right to work in the UK. We will consider applicants with Graduate or HPI visas that have at least 18 months remaining for permanent roles. We are currently unable to offer visa sponsorship.
For more guidance on applying to A4S, please see ‘Tips for your application to A4S’ attached to this vacancy.
We are seeking a proactive, problem-solving, strategic thinking Executive Assistant to the CEO to offer high-level assistance to the CEO.
About Black Thrive
Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.
Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities – building a Black Thrive Research Institute and embedding race equity in systems change.
Purpose of the role
As the Executive Assistant to the CEO, you will hold a pivotal position within our team, providing essential support to the CEO. Your primary purpose is to offer high-level strategic assistance, allowing our senior leaders to concentrate fully on steering the organisation towards its mission and vision. In this role, you will embody proactive problem-solving, strategic thinking, and effective communication. Beyond this, your responsibilities will extend to taking meticulous meeting notes and actively contributing to streamlined operations, fostering strategic thinking, and advancing our mission to address systemic issues impacting Black communities' mental health and well-being.
Additionally, you will play a vital role in supporting strategic research where applicable, facilitating project management, and promoting effective stakeholder communication. Your responsibilities will encompass maintaining organised data and documents, including the development and maintenance of action logs, and aiding in developing presentations and materials for internal and external use. As the bridge between leadership and operational aspects, your adaptability, attention to detail, and practical communication skills will ensure the seamless execution of our mission. Your active involvement will be instrumental in the success of Black Thrive as we work diligently to reduce mental health disparities within Black communities and drive lasting change.
The ideal candidate will be self-reliant, exhibit advanced problem-solving abilities, and excel in a dynamic and rapidly changing environment.
Duties and responsibilities
1. Actively support the CEO with day-to-day administrative support including proactive diary management, assembling and preparing papers required by the CEO to attend meetings, prepare reports, or reply to requests for information.
2. Co-ordinate and organise meetings including board of directors' meetings, conferences, both in person and virtually. Prepare meeting agendas, minute taking and maintaining action logs.
3. Actively collaborate with the CEO and senior leadership to create engaging presentations and materials for internal and external meetings, ensuring content is well-structured and visually appealing.
4. Actively organise and maintain critical data, documents, and records, implementing a structured filing system for easy access and retrieval.
5. Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
6. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
7. Actively coordinate tasks and monitor progress for critical projects and initiatives, ensuring effective communication among team members and stakeholders.
8. Engage actively with key stakeholders, including partners, donors, and community members, to foster positive relationships and facilitate communication.
9. Support the CEO with preparation of a monthly CEO’s message and contributions to newsletters.
10. Liaise with Comms team to ensure and maintain a level of social media presence.
11. Actively participate in budget tracking, financial report preparation, and documentation for grant applications to support the Finance Officer.
12. Actively develop and maintain systems to streamline operational processes while ensuring compliance with organisational policies and procedures.
13. These active duties and responsibilities underscore the role's dynamic involvement in supporting the CEO while actively contributing to Black Thrive's mission to address mental health disparities within Black communities.
Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.
Company Benefits
- Flexible working
- Up to 34 days annual leave inclusive of Bank holidays
- Pension scheme
- Employee Assistance Program
PERSON SPECIFICATION
Qualifications and Experience
1. The equivalent of a bachelor’s degree in a relevant field such as business administration, public administration, or a related discipline (Essential)
2.A minimum of 2 years’ experience in an Administrative / Executive Assistant role in an organisation dealing with multiple and/or complex programmes and partnerships (Essential)
3.A minimum of 2 years’ experience supporting senior executives or leaders in an organisation dealing with multiple and/or complex programmes and partnerships. (Essential)
4.Ability to review and synthesise complex reports and research findings to inform strategic decision-making. (Essential)
5.Experience in stakeholder engagement, relationship management, and facilitation of effective communication with various stakeholders. (Desirable)
6. Experience working in/with the not for profit or charitable sector (Desirable)
Ability, skills, knowledge
7. Exceptional organisational skills to manage multiple tasks, meet deadlines and maintain a well-structured filing system for documents and records (Essential)
8. Excellent written and verbal communication skills, with the ability to represent senior leadership professionally and succinctly (Essential)
9. Proficiency in coordinating activities, monitoring progress, and ensuring effective communication among team members and stakeholder (Essential)
10. Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing. (Essential)
11. Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority. (Essential)
12. Excellent attention to detail, ability to multitask and to manage a heavy workload and competing priorities. (Essential)
13. Ability to proactively identify challenges and develop innovative solutions while maintaining a strong attention to detail. (Desirable)
14. Comfortable working in a rapidly evolving environment, with the ability to handle changing priorities and navigate complex challenges (Desirable)
15. Familiarity with financial processes, including budget tracking and financial report preparation. (Desirable)
16. Ability to work at speed through ambiguity and uncertainty and remain calm under pressure. (Desirable)
17. Ability to remain enthusiastic, optimistic, and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision. (Desirable)
A Basic Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.
Please submit a CV of Maximum 3 pages and a cover letter outlining how your experience fits with the job requirements and person specification for this role.
Applications without a covering letter will not be considered.
APPLICATION DEADLINE - 9am, 2 AUGUST 2024
We are looking for a problem-solving Administrative Assistant with a can-do attitude to work with our Finance Team to support our dynamic team of lawyers at our busy London office. This is a varied role that requires excellent organizational skills and the ability to support our team efficiently.
Job Title: Administrative Assistant – Cost Team
Location: London, UK
Employment Type: Permanent, Full-Time
Salary: £26,410 per annum
Person Specification:
- Interest in Our Ethos: A strong interest in our mission to empower clients and challenge unlawful conduct by the Government and those with power.
- Problem-Solving Skills: A love for solving problems and overcoming challenges.
- Numerical Aptitude: An aptitude for numbers and basic accounting tasks.
- IT Skills: Proficiency in typing, computer literacy, and the ability to learn and teach our systems, including Office365.
- Prioritization & Attention to Detail: Ability to prioritize tasks effectively and maintain attention to detail.
- Clear Communication: Excellent written communication skills, with the ability to write clearly in plain English.
- Organizational & Time Management Skills: Outstanding organizational and time management abilities.
To create a financially sustainable firm that enables us to use the law to empower our clients to hold the state to account for its actions.
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Location: Hybrid - linked to one of our offices in London, Birmingham or based in NI, Scotland or Wales
About UnLtd
UnLtd is the leading provider of support to social entrepreneurs in the UK and offers the largest such network in the world. Our mission is to find social entrepreneurs with bold solutions to today’s challenges. Through funding and support, we help them to realise their potential and creating lasting change.
UnLtd values diversity and is committed to inclusion and understanding intersectionality. These are more than just buzz words for us; they are principles guiding how we build our teams, support leaders and empower social entrepreneurs. We want to create an organisation that’s the right fit for everyone we work with.
To support an inclusive environment where employees feel empowered to share their lived experiences and ideas, we have embedded an equity and inclusion group within UnLtd, giving us a wide range of different perspectives in our work to help us see what is most needed in society.We are particularly keen to hear from those who identify as Black, Asian or minority ethnic, LGBTQIA, people who are disabled, those with learning differences, those with caring responsibilities, from a less advantaged socioeconomic background as well as any other under-represented group in our workforce.
If there is any aspect of viewing this document that is not appropriate to your user needs, then please click on the ‘Accessibility Tools’ button at the top of the screen to adjust your viewing experience. Alternatively, contact us and provide details to see what we can do.
About the role
We are a vibrant, ambitious organisation, keen to continuously learn and grow so that we can better support social entrepreneurs. We have a new strategy in place, Breaking down Barriers, which outlines our plans to 2025.
As an organisation which offers a full range of support to social entrepreneurs, we are a grant maker, a service delivery organisation and an investor. UnLtd is also the corporate trustee of the Millennium Awards Trust (MAT), the original £100 million endowment from the Millennium Commission (thanks to HM Government and The National Lottery Community Fund). We draw down around £5 million a year from MAT’s total return and complement this with around £3 million of funding from a range of valued partners
Our governance, our leadership, our culture, and our people management need to reflect the impact (depth, quality and value), inclusivity and sustainability of our mission and model
The Executive Assistant role will play a key role in the governance, executive/leadership support and team engagement of UnLtd.
Working closely with the CEO and executive team, you will lead on board support, leadership group support and our ways of working
Please see the Job Description for more information.
Interested? Here’s how to apply
We need to know a bit about you, your experience and what you can bring to UnLtd.
You can submit a CV + supporting statement (up to 2 pages). We’d love you to tell us:
- About you – your skills, experience and personal qualities;
- Why you’re interested in the role and what you hope to get out of it.
The main thing is you can demonstrate you have skills and experience (Lived or learned) that relate to what we have said we are looking for.
We particularly welcome applications from people with disabilities, Black, Asian, or Minority Ethnic backgrounds, LGBTQIA and from different socio-economic and educational backgrounds.
- Application Closing Date: 12th August 2024
- First round of interviews: 19th and 20th August
UnLtd is committed to offering employment opportunities for people with criminal convictions. As a result, we will only ask you about any criminal convictions at initial offer stage. Your information will be treated fairly and confidentially and will not automatically exclude you from the role that you have applied for.
During Covid-19, our staff have been working remotely, some staff are returning to the office in a phased, optional approach. We continue to seek to accommodate remote working.
Find out more about our generous range of employment benefits on our website.
Job purpose
To provide efficient and effective planning and administrative support to the CEO, Chair and Board of Trustees. To support effective and compliant governance.
Key responsibilities
This role supports the CEO and Board of Trustees, and enables the smooth governance of the Foundation. The postholder will collaborate across the organisation, in particular, liaising with the COO, who provides Governance oversight.
Job overview
The Executive Assistant and Governance Manager post is a newly created role to support the CEO’s remit. The role offers a fantastic opportunity to be part of a dynamic team, focused on driving economic equality and opportunity for women across low and middle income countries, ultimately contributing to a fairer, more equal, more prosperous world.
The Executive Assistant and Governance Manager will be responsible for providing excellent, detailed and proactive administrative support to the busy CEO. This includes sophisticated and extensive diary management, travel logistics and email management for the CEO. It also includes liaison with Trustees, providing effective governance support to the Chair of Trustees, and for Board and Committee Meetings.
We are seeking a highly organised, dynamic individual who thrives in a fast-paced environment, is experienced in this type of work which is often confidential in nature, and enjoys working closely with a high energy CEO and senior team. They will require excellent organisational skills and a strong attention to detail.
In this role you will be at the heart of an ambitious, inspiring organisation committed to advancing women’s economic empowerment, with a bold goal to reach one million women entrepreneurs by 2030.
We work with partners to eliminate barriers to entrepreneurship for women, enabling global economic gender justice.
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The client requests no contact from agencies or media sales.
If you’re a self-starter with an eye for detail and a flair for comms, we want to hear from you!
We’re hiring a Communications Assistant to play a critical role in LICC’s skilled and enthusiastic Communications Team, helping it deliver its day-to-day responsibilities and contributing to the growth and impact of LICC’s mission.
The successful candidate will get stuck in with a wide range of tasks including web and email design and build, social media content generation and management, podcast management, press office activity, and more.
The Communications Team exists to ensure LICC’s vision and offering are clearly communicated both to those who already follow us and to new strategic audiences. As Communications Assistant, you’ll help thousands of Christians discover how God is working through them in their everyday lives – and play a key role in connecting them to resources and training that will equip them to make a difference with Jesus right where they are.
This is a part-time (two days per week), fixed-term, maternity cover role, running from September 2024 to August 2025. It can be fulfilled remotely, though the post-holder may choose to work in LICC’s central London office if they wish. If the post-holder is working remotely, they will be required to attend the office at least one Tuesday per month. The role’s hours can be distributed flexibly across the week; however, due to the schedule of work required, the post-holder must be able to work on Thursday afternoons.
We’re catalysing a movement that inspires people to live as disciples of Jesus – whatever they do, whoever and wherever they are
Slavery is the fastest growing crime in the world. There are thought to be 50 million people enslaved worldwide and, based on our own research using police data, more than 100,000 victims in the UK alone.
Justice & Care is an anti-slavery organisation working internationally to address slavery and human trafficking, provide release and care for victims, dismantle criminal networks and bring perpetrators to justice. It works to protect communities at risk from traffickers and spark systemic change by working with policy makers and other key stakeholders.
Our Purpose: Joining forces to end modern slavery.
Our Mission: By bringing together specialists, we work to prevent slavery, to release and care for victims, to uncover and dismantle criminal networks and to spark systemic change.
Our Values: As an organisation we have a set of core values that underpin and inform all we do:
• We are collaborative
• We are courageous
• We are experts
• We are relentless
• We are pioneering
This role
We are recruiting for a new role providing EA support to the CEO and administrative support across the organisation.
Justice and Care is at an exciting moment with the imminent launch of a new ten-year strategy and this role will be a key part of our team and play a vital role in helping us achieve our vision.
This role will report to the Head of HR but will provide EA support to the CEO and ad hoc support to other members of the Senior Leadership Team. The role will provide administrative support across the organisation so will get to work alongside all teams.
Your main responsibilities will include;
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High volume diary management for the CEO and providing ad hoc diary support for other members of the Senior Leadership Team.
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Management of Board meetings including coordinating dates, venues and preparing and circulating Board reports.
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Office Management including liaising with suppliers / brokers, relationship management with office landlord and overseeing office supplies and equipment
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Internal event organisation (e.g. staff away day, Christmas party, Leadership meetings), including budget management, venue booking, overseeing delivery on site.
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Management of travel arrangements for the CEO and ad hoc management for other members of the Senior Leadership team.
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Hosting visitors to the UK office including management of travel arrangements and itineraries.
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General team administration including managing video conferencing, team calendar events, upkeep of Intranet and shared team documents.
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Managing the relationship with the IT contractor, procuring IT equipment and dealing with any breakages
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Managing work experience placements in the London office.
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Point of Contact - being the first point of contact for general external enquiries, overseeing our generic email address, managing calls on the office phone and managing physical post.
Please visit our website to view the full job description and for details of how to apply.
The client requests no contact from agencies or media sales.
About the Operations and Facilities Assistant role
We are seeking an Operations and Facilities Assistant to work closely with the Senior Operations & Facilities Manager to ensure the effective and efficient running of the organisation’s administrative systems and day to day activities.
This role supports the work of the whole organisation – acting as our receptionist, as well as supporting on a wide range of administrative tasks across HR, systems, IT, and building management.
The Operations & Facilities Assistant will often be the first point of contact for the internal Helpdesk, playing a key role in responding effectively to enquiries, as well as supporting key projects within the Operations and Facilities team.
About you
We’re looking for someone with excellent organisational and interpersonal skills and well as good project management abilities. You’ll need to be able to manage multiple competing priorities, have strong research skills, and be keen to learn and innovate. You’ll be a good problem solver and have strong judgment as well as an awareness of risk. You’ll need to have good resilience and self-care, and be prepared to work in an environment where abuse and violence are regularly talked about. You’ll need to understand the impact of trauma and how that affects our frontline staff.
At Galop, we believe that life should be safe, just and fair for all LGBT+ people, and that includes our staff in the workplace. We believe in equity and understand the importance of inclusion for staff with a wide range of lived experience. No matter your age, race, faith, orientation, gender identity, disability, or class, we want you to feel welcome here. To that end Galop has a multi-year Equity, Diversity, and Inclusion plan in place, currently focusing on equity and inclusion for trans and BAMER members of staff. We are committed to listening and learning, and to constant improvement. We believe it is our job to make sure that all our staff, particularly those from minoritised backgrounds, feel welcome, safe, and able to thrive at Galop.
For more information about this role, including the essential and desirable criteria, please download the attached job description.
Location
Galop’s offices are located in London. This role will be hybrid, 3-4 days working in the office, 1-2 days working from home.
Hours
Full time (35 hours per week)
Contract
Permanent.
Reports to
Senior Operations & Facilities Manager
Salary
£26,030.63 - £28,309.92 (including an inner London weighting of £4,129.42)
The closing date for this role is 28th July 2024 at 23:59. Interviews for this role will be held on the 7th and 8th August 2024 at the Galop offices in central London.
Please visit our website to apply.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Hours per week: 3.5 per week (14 hours per month)
Salary: £2,500 per annum (£25,000 pro-rata)
Annual Leave: 28 days per annum (pro-rata), excluding bank holidays
Location: Hybrid working (Barnet / homeworking)
We are seeking a detail-oriented Finance Assistant to support our finance department. The Finance Assistant will maintain financial records, process transactions, prepare reports, and assist with budgeting and forecasting. This role is vital to ensuring the smooth operation of the charity's financial processes.
About CB Plus
CB Plus (CommUNITY Barnet) is an award-winning independent community infrastructure and development organisation. We work with residents, local communities, and VCFS organisations to identify and provide solutions to tackling structural and social inequalities through collaborative partnerships to improve the life outcomes for all.
Please see the job description for further information about the role.
Interviews will be held via Zoom
Please send your CV, with a covering letter explaining how you meet the requirements of the person specification.
Please note, we will not be able to accept applications without a cover letter.
The client requests no contact from agencies or media sales.
We are proud to be partnering with a National trade union body to find an outstanding Executive Assistant.
You will have an understanding of member-based organisations, servicing committee meetings, expense processing, and usual undertaking of secretarial duties. Also, you will have to provide full PA support to the National Officer (NO) including establishing a clear understanding of the NO’s sector- specific responsibilities and contacts. You will deal with correspondence on behalf of the NO, including liaising with other departments where necessary. This job requires you to be involved in accurate preparation of paperwork, maintaining diary and organising meetings when necessary plus occasional travel to quarterly meetings. You will be providing advanced knowledge of Microsoft Office software, including up to date Word applications, Excel and other database facilities, Outlook and Internet. You will be making travel and accommodation arrangements in liaison with Finance Department and eternal providers as necessary. You will also be managing discreet projects on the NO’s behalf.
This role is an immediate start and will be a temp role for up to 3 months with scope to become permanent. Office based near Holborn.
At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.
In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.
The Society of Authors (SoA) is the UK's largest trade union for all types of writers, illustrators and literary translators. We’ve been advising authors and speaking out for the profession since 1884.
We’re currently looking for a Membership & Operations Assistant to join our busy team. Our offices are based on Bedford Row / Theobalds Road in Holborn, London. The role offers some potential for hybrid working after initial training.
The role
As part of our member services team, you will assist with the smooth-running of activities in our London office. We’re looking for a tech-confident person to help with routine membership and database processes. A high level of accuracy and attention to detail is required.
The successful candidate will be responsible for fielding incoming calls to the SoA and emails to the info@ email address, as well as updating member records. And as we’re just about to implement a new membership database, you will assist the team with testing and introduction across the organisation. The successful candidate will also be supporting in building management, staff and tenant needs in addition to deputising in the absence of the Head of Operations.
Key responsibilities
• Supporting Membership with communication via email and telephone
• Advising prospective members on how to join and manage payments
• Forwarding queries and contracts to the advisory team
• Issuing Public Liability Insurance documents
• Issuing replacement membership cards
• Inputting and processing applications
• Sending correspondence to applicants regarding membership
• Assisting with larger monthly processes, including but not limited to:
o sending subscription reminders
o data checking
o importing data to Mailchimp
o sending Direct Debit correspondence
• Assisting the team with the testing of the new database
• Packing and posting materials for external stakeholders
Additional responsibilities
• Opening and closing of the reception area on specific days.
• Handling incoming and outgoing mail and receipt of packages for the SoA and our tenants.
• Maintaining kitchen supplies and ensuring that this area is kept clean and tidy throughout the week.
• Being on hand to take care of any day-to-day issues which arise.
• Providing support to the Head of Operations which may be wide in scope.
• Assisting with events as required by the Head of Events or Head of Operations.
• Any other task reasonably requested from the Management Team at SoA.
Essential skills and experience
• Excellent call-handling and communication skills.
• High accuracy and attention to detail.
• Ability to prioritise work effectively and to complete tasks to strict deadlines.
• Ability to work both in a team and independently.
• A friendly and approachable manner, with a can-do attitude and a common-sense approach.
• Previous database experience, an advantage if this is within a Membership organisation.
• Familiarity with Office 365, particularly Teams, Outlook and SharePoint.
• High accuracy and attention to detail.
• Ability to manage issues in a calm manner.
Empowering authors since 1884. We have been advising individuals and speaking out for the profession for more than a century.
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The client requests no contact from agencies or media sales.