Office Assistant Jobs in London
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Flexible location – Hybrid working
At a time when our digital offering is expanding, this post is ideal for someone who has significant digital marketing experience and the ability to facilitate and drive The Salvation Army’s digital marketing and fundraising across the organisation.
Reporting to the Assistant Head of Digital – Marketing & Fundraising, you will work within a passionate digital team and across the organisation to implement best practice and to promote and deliver upon our social mission.
You will support the Assistant Head of Digital – Marketing & Fundraising to develop and implement a strategy to raise awareness, generate leads, improve conversion, and develop excellent supporter journeys to grow income. You will lead on flagship advertising campaigns for the organisation and will work across teams to manage the schedule.
You will have excellent marketing skills, with a strong track record of managing high performing teams and an extensive knowledge and experience using digital advertising platforms.
If you are an ambitious experienced digital expert looking for your next challenge and would like to play a key role in The Salvation Army’s digital growth, this could be the role you’re looking for.
Happy to Talk Flexible Working
At The Salvation Army we strive to make flexible work arrangements available to everyone. Therefore, for this position, we are open to considering options that meet your needs and the needs of the department. Our flexible options include agile working (a mix of remote and a minimum of 40% Office Based), agile flex (Less than 40% office based) agile flex (Less than 40% office based), home-based working (irregular office attendance working 1 day or less per month at a Salvation Army site), job sharing and compressed hours (full-time hours condensed into a shorter week). If you would like to know more or discuss any details about this vacancy, please contact us.
In order to complete your application please download and read the job profile and any other attachments.
In the job profile you will find the criteria required for the role please make sure that you address this in your supporting statement as this forms the basis of our shortlisting.
Appointment subject to satisfactory references, proof of right to work in the UK.
Please note that any employees who are under notice of redundancy and apply for this position will be given priority consideration.
We reserve the right to close this advert earlier if we feel that we have received sufficient applications.
Promoting equality in the workplace and as a disability confident leader scheme employer, we guarantee to interview all disabled applicants who meet all the minimum essential criteria for the vacancy.
Working hours: Minimum 35 hours per week
Closing date: Thursday 8th August at 23.59
Interview Date: To be confirmed
Benefits 25 days annual leave + bank holidays (pro rata for part-time); a contributory pension scheme; season ticket loan; an employee assistance programme
Advocacy and Healthwatch are powerful allies for change. As one of the UK’s largest providers of advocacy, advocacy-related and Healthwatch services, this role offers an exciting opportunity to make a real difference, putting people at the heart of what you do.
Are you a financial leader with a heart for advocacy? Do you thrive in a collaborative environment and possess a keen understanding of management accounting principles? If so, we have an exciting opportunity for you!
We are dedicated to delivering effective services for those in need of getting their voices heard in the communities in which they live. We’re in search of a Finance Director who can bring expertise, passion, and innovation to our team.
About the Role:
- Responsible for strategic financial leadership, shaping the charity’s financial direction with direction from and reporting to the Chief Executive Officer and Board of Trustees.
- Accountable for and leading on the development and implementation of financial policies, procedures, and controls, ensuring compliance with legal and regulatory requirements, including Data Protection and GDPR.
- Lead on all aspects of financial planning, forecasting, and analysis, ensuring management accounting principles are robust for sound decision making by the Senior Leadership Team.
- Ensure all budget holders are provided with the relevant training and support as non-financial managers on understanding management accounts, how budgets work, staffing appropriately within budgets and dealing with over/under spending ‘in year’ to provide consistent financial decision-making in Operations.
What We Offer:
A chance to be part of a mission-driven organisation that makes a real difference.
An inclusive and supportive team environment.
A role that is both strategic and hands-on, allowing you to see the direct impact of your work.
Opportunities for professional growth and development.
What we need from you
As the ideal candidate, you are a strategic thinker with significant experience in the non-profit sector, ideally with a recognised qualification in management accounting.
You are someone who has a commitment to transparency and ethical financial practices, you have a collaborative spirit and excel in team environments. You are adept at building rapport and fostering relationships with a variety of stakeholders.
If you have the skills and the drive to make a difference, in what we think is a rewarding role, then we would encourage you to apply today and help us drive change for a better world!
As this role is home based with travel, you must have access to a stable home broadband service, good mobile signal, as well as flexibility with working hours. A full driving licence and your own transport would be beneficial for travel to areas where public transport is not readily available.
What happens next
Anyone joining our team is subject to The Advocacy People’s Safer Recruitment pre-appointment checks. Applicants invited to interview will need to bring evidence (photographic where possible) of their right to work in the UK and new employee start dates will only be confirmed once other mandatory checks have been completed.
We look forward to hearing from you!
Closing Date:Wednesday 14th August 5:00pm
Interview Date: To be confirmed
Interview venue: MS Teams
If you would like to discuss the role further, please contact Matthew Hilton.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Blue Marine Foundation seeks to protect and restore life in the ocean, aiming to see at least 30 per cent of the world’s oceans protected by 2030. Building on over a decade of experience, Blue Marine is securing the creation of marine protected areas, establishing models of sustainable fishing, restoring habitats, tackling overfishing and connecting people with the sea and is at the cutting edge of marine conservation.
We have an exciting new opportunity for an Assistant Management Accountant to join our growing finance division. Our dynamic finance team have a positive track record of employee development and are seeking an enthusiastic and self-motivated individual to support their management accounting, including complete ownership of accounts payable.
We value diversity and are committed to equality and creating an inclusive culture. We welcome applications from all sections of the community and will support you to reach your full potential.
Role and Responsibilities
Supporting the wider finance team, you will:
Accounts Payable
- Assume complete ownership of employee expenditure: processing and posting transactions to the accounting system weekly.
- Manage supplier payments, including collecting and processing invoices before posting to the accounting system on a weekly basis.
- Communicate with suppliers and staff regarding expected payment dates of invoices.
- Monitor the payables ledger to ensure invoices are paid on a timely basis.
Accounts Receivable
- Process donations received through various payment methods onto the accounting system.
- Process gift aid claims when appropriate.
Management Accounting
- Post journals to the accounting system as required.
- Assist with the month-end processing and reporting.
- Assist with the monthly reconciliation of balance sheet.
- Maintain appropriate filing and assist in collation of evidence for annual audit.
- Contribute ideas for process and efficiency improvements.
- Ensure the organisation remains compliant with local council requirements.
- Contribute to the office management committee to maintain standards of office tidiness.
- Any other ad-hoc duties as required by the team.
Personal specification
The ideal candidate will be a positive, bright and talented professional with a desire to develop finance skills within a dynamic and growing charity. Significant accounting experience or accounting qualifications are not essential as Blue Marine will provide training and financial support towards professional studies. Our mission is at the heart of everything we do and it’s important that the candidate is committed to helping us achieve our goals and to uphold our values.
Skills and Experience (Essential)
- A-Level qualifications in a relevant subject.
- Excellent written and verbal communications skills.
- Strong MS Office skills in Excel and Outlook.
Skills and Experience (Desirable)
- Experience of using a computerised accounting package(s).
- Bookkeeping or Accounts Assistant experience including AP/AR processing.
Qualities
- Interested in the conservation of the environment and the oceans.
- Enthusiastic and driven to develop a career in charity finance.
- Proactive, polite and can-do attitude.
- Thorough attention to detail and accuracy.
- Self-motivated, able to work on own initiative and with a hands-on approach.
- Able to prioritise and deal effectively with a busy workload.
- Able to learn quickly and adapt to developing processes and systems.
- Embody Blue Marine’s core values of being:
- Brave, innovative and pioneering
- Compassionate, supportive and responsible
- Empowering
- Equitable
- Respectful
- Collaborative
Hours: Full time, 35 hours per week. Monday – Friday, 9am - 5pm core working hours.
Location: Somerset House, London. Hybrid working is encouraged, although presence in the office at least two days per week will be expected.
Benefits: A generous benefits package is offered, including an additional £2,000 per year available to employees attending the office at least two days per week.
The client requests no contact from agencies or media sales.
I’m looking to speak to a Digital Marketing Assistant, with great copywriting skills and experience running Paid Ads, including Facebook Advertising and Google Ad Grants. You will join a global children’s charity, committed to ending the global education crisis and unleashing the potential of the next generation. The role is offered as 4 days a week, with flexibility to work from home 3 days, and 1 day based in their Central London office.
I’m looking to speak a creative and technical digital marketer who has experience working with handraisers and is motivated to learn. You may have developed your experience at an agency, at a charity or an organisation who understand audience acquisition. You will have a ‘can-do’ attitude, be able to juggle multiple tasks simultaneously and be a collaborative team-player.
If you care about issues like climate change, gender equality, inclusion, helping refugees and ensuring the voices of young people are represented at all levels of decision-making, then education is the key to unlocking big change in these areas. This could be the perfect organisation.
You will join a passionate team, who offer great benefits;
- An inclusive environment, they are in their second year of trialling an innovative 4-day-working-week trial, with the office closed on Fridays.
- Location- Central London- Hybrid 1 day in the office, 3 from home.
- Travel – opportunities to visit global projects and attending the annual United Nations General Assembly in New York
- Regular in-house training
- Salary £28,000
Please apply today with your CV, to start the conversation. The charity is reviewing applications on a rolling basis, so please get in touch now.
As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Job Description
Salary: £43,000 to £48,000 1.0 FTE, part time applicants will be considered
Contract length: 2 years, with potential for extension
Location: Thames21’s main office at the Guildhall, City of London; but we also offer hybrid working
Responsible to: Head of Improving Rivers
Responsible for: Improving Rivers Programme Managers
About Thames21:
Thames21 is a leading environmental charity, working across London and the Thames Basin to deliver high-impact nature-based solutions to the climate and biodiversity crisis through restoring rivers, whilst also connecting communities to their local green-blue spaces and inspiring long-term stewardship of them.
About the team
The Improving Rivers team is a dynamic and driven team which seeks to deliver effective and long-term restoration of river and catchment ecosystems. We work in cross sectoral partnership across the Thames Basin. The team takes a nature-based solutions approach and explores innovations as well as effectively deliver standard impactful approaches which drive the restoration of river ecosystems.
Diversity at Thames21
Equity, Diversity and Inclusion at Thames21 is key to our success and as such we employ staff from a diverse range of backgrounds, this we feel is key in ensuring that everybody has an equal opportunity and is not treated differently or discriminated against because of their characteristics. We value the voices of our individual employees, and we strive to work in a collaborative, innovative balanced way. The postholder must actively support this.
Purpose of the role
The postholder will support the strategic development of the Improving Rivers portfolio in collaboration with the Head of Improving Rivers and Improving Rivers Managers. The postholder will be responsible for implementing the strategic development of the team in partnership with the Improving Rivers Managers, whilst oversee and supporting the Improving Rivers Managers to implement Thames21 projects and programmes that achieve our 5 year plan goals. The Improving Rivers team covers a diverse portfolio including teams focused on River Restoration, Environmental Evidence, Catchment Partnerships and Rural Solutions. These programmes including cross sectoral work including public, private, academic and community partners, as well as using mechanisms such as Environmental Markets and implementing (and challenging) government policy. These outcomes are integrated into the work on Thames21’s Engagement and Learning Team that develops and delivers a wide range of practical volunteering activities and targeted recruitment and awareness raising to ensure project better reflect the communities we work in and improve health and wellbeing outcomes.
Thames21 is looking for a skilled leader and with strategic vision who must have a genuine passion for and understanding of our mission and a love of rivers.
Main duties and responsibilities:
1) Strategic Direction
Support the strategic development of the Thames21 Improving Rivers Portfolio of work, in liaison with the Head of Improving Rivers and the Chief Executive.
o Support development of operational targets that directly contribute to achieving the organisations mission and priority area of Thames21’s 5 year plan 2023-2028.
o Support development of strategies and oversee the implementation of action plans to achieve targets and organisation mission.
o Ensure that effective Monitoring and Evaluation procedures are embedded across the organisation’s projects and programmes.
o Ensure E&L projects and programmes integrate and complement Thames21’s other work, whilst maintaining good relationships with the senior management team.
2) Leadership and Management
Managing the Improving Rivers Team, support and directing managers, programme and budget oversight to achieve the objectives of Thames21’s strategy plan.
o Support and develop Improving Rivers Managers to achieve their targets and objectives including the development of their teams/areas of work
o Guide, support the Improving Rivers Team in the delivery of the portfolio of work, ensuring their well-being, performance at work and professional development.
o Enable cross team collaborations and development for multi-benefits.
3) Business and organisation development
Support and enable delivery of Thames21’s wider strategy.
o Support development that will enhance the organisations performance and be responsible for seeing them through to implementation
o Support oversight of and lead on bids and project development for funds/programmes which are assessed on their technical competencies related to the Improving Rivers portfolio
o Support development of Strategic Environmental Markets and support/lead development of large/strategically important government bids/funding for Improving Rivers in partnership with other areas
o Support the creation of systems that build the skills of the team so they can develop more strategic and impactful projects and programmes independently and ensure they are implemented.
o Development and support strategic partnerships to achieve the organisation goals.
4) Work with the Head of Improving Rivers and Senior Management Team to ensure the organisation is performing effectively and that its systems and processes support the successful implementation of the Five-Year Plan.
o Ensure the organisation is financially sustainable and carry out accurate financial management, auditing invoicing, reporting and planning.
o Support development of organisational policies, practices and structures and ensure they are applied across the organisation.
o Ensure resources are applied proportionally across the organisation.
o Establish and maintain practices of data collection for portfolio measurement indices, ensuring the data is entered into Thames21’s data collection platforms.
o Oversee the application of Health and Safety throughout the team
Other Duties
This job description cannot cover every issue or task that may arise within Thames21. At various times the post-holder will be directed to carry out other reasonable duties in support of other Thames21 activities that are consistent with those in this Job Description.
For more intormation and how to apply, please see the attached job description.
The client requests no contact from agencies or media sales.
We are proud to be partnering with a learning disability focused charity to find an outstanding, temporary, part time Governance Assistant (25 hours per week).
You will provide effective and efficient support to the Trustees and members of the charity and Trust; administering Board and Committee meetings and producing high quality minutes; facilitating the recruitment and induction of new Trustees and Governors; ensuring compliance with regulatory reporting requirements.
You will support the Head of Governance to enable the smooth running of team administration.
Taking the lead on administrative support for all Board and Committee meetings, including diary management, agenda drafting, minute-taking and any other practical arrangements required. You will act as a key point of contact for the Trustees and enabling their active involvement with the organisation.
You will also facilitate Trustee recruitment and induction, ensuring all new Trustees are able to access the information and tools needed to work effectively and maintaining a record of their onboarding information. You will also provide ad-hoc support to the Director of Finance & Planning.
This role is expected to be for around 3 months and is almost fully remote with occasional visits to their London office. Immediate start.
At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.
In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.
The College of Policing is once again exclusively partnering with Robertson Bell, this time in our search for an Assistant Financial Accountant to join our team on a permanent basis. The College of Policing is the professional body for the police service in England and Wales who work to share knowledge and good practice, set standards, and support professional development for police officers and staff.
This role has been newly created to add additional resource to our Financial Accounting Team. Reporting into the Financial Accountant, this role will undertake and maintain timely and accurate fixed asset postings, corporate adjustments and balance sheet reconciliations, ensuring non-current and cash assets are recorded in accordance with the College’s accounting policies.
The organisation:
About 800 people work for the College of Policing across England and Wales. Although we're a small organisation, our work has a big reach. We are uniquely placed to work both with national policing organisations and local forces to support frontline officers, staff and volunteers in their day-to-day roles. We offer a supportive and inclusive environment for people to thrive.
This role offers a full-time opportunity and it will be based out of our headquarters in Ryton-on-Dunsmore (CV8 3EN). We offer an extensive flexible-working policy (including up to three days per week from home), employee wellbeing support, family friendly policies, employers’ network for equality and inclusion membership (ENEI silver award winners), and status as a disability confident leader means everyone can bring their whole self to work.
The key duties of this Assistant Financial Accountant will be:
- Record and process additions, capitalisations, revaluations, and disposals of fixed assets in a timely fashion.
- Monitor the progress of assets under construction, ensuring that assets are correctly capitalised when construction is completed, and appropriate depreciation is charged.
- Maintain the fixed assets register and record revaluations, impairments and indexations.
- Review capital transactions and ensure that they are allocated appropriately, identify misclassified capital/resource spend and take appropriate corrective action.
- Completing monthly reconciliations of the bank and other balance sheet items.
- Preparing and entering journals into the system.
- Assist with obtaining information for auditors and their queries.
The successful candidate will have:
- Started working towards a CCAB or AAT qualification, or be qualified by experience.
- A demonstrable understanding and application of sound principles of financial accounting, especially double entry bookkeeping.
- Ideally, previous experience of UK government accounting and regulatory requirements.
- Ability to work to deadlines, prioritise tasks and keep others updated.
- Evidence of being able to work as part of a team and demonstrate flexibility in working towards team objectives.
- Ideally, experience of fixed asset accounting.
The closing date for applications will be on Sunday 28th July, with first stage interviews due to take place the week commencing the 5th August. Applications will be under continuous review before this date so please submit your CV to our exclusive search agent Robertson Bell ASAP to ensure that you are considered.
Administration and Resources Coordinator, Part-Time, Remote Working, joining an International Children’s Charity, based in the UK.
- Salary: £26,750 to £27,750 FTE (£16,050 to £16,650 per annum, based on 21 hours a week)
- Hours: Part-Time (21 hours per week). Open to working patterns.
- Contract; Fixed Term - 9-month Contract
- Location: Remote/Home based, anywhere in the UK
As the Administration and Resources Coordinator, working with the Senior Operations Manager and assisting the HR Manager, you will provide support with a wide range of administration tasks across areas such as operations, finance, compliance, governance, and HR.
Keys areas of responsibility include:
- Providing first point of contact for all service providers such as facilities and virtual office provision; telecoms, storage and archive facility, also IT support.
- Maintaining and monitoring compliance and Health and Safety documentation, insurances, and the contracts register, monitoring renewal dates and support with the renewal processes.
- Meetings: Managing the timetable of Board and Committees meetings, providing support for general meeting preparation.
- Issuing and collecting IT equipment for new starters and leavers. Providing home office set up support. Resourcing IT equipment and any required staff training courses.
- First point of contact for all staff on all IT matters, responding to staff queries or problems as appropriate, referring to the Senior Operations Manager as necessary.
- Financial Support: Assist with processing invoices.
- HR: providing HR administration support assisting with employee engagement administration, L&D administration and other HR related administration tasks.
To be successful in this Administration and Resources Coordinator role you have will worked previously in a similar Administration or Office Coordinator role, and will be able to demonstrate skills, experience and knowledge in areas such as:
- Proven administrative, office administration experience within a varied administrative role, managing multiple tasks simultaneously.
- Experience of providing guidance and support to staff across a broad range of admin areas and queries.
- Excellent IT, MS Office skills, ideally with experience of working with Google Apps.
- Exposure and experience in areas such as: arranging travel, working with suppliers, managing and maintaining insurances documents, Health and Safety documents and other compliance documentation.
- Able to effectively communicate at all levels across an organisation, with excellent written skills to help create and develop documents for internal and external use.
Deadline For Applications: 28th July, 17.00.
Salary: £26750 to £27750 FTE (£16,050 to £16,500) based on 21 hours a week.
Hours: Part-Time (21 hours per week). Open to working patterns.
Contract; Fixed Term - 9-month Contract
Location: Remote/Home based, anywhere in the UK
Angela Mann Recruitment' is a specialist Charity & NFP Recruitment Agency, with extensive experience and knowledge of working within the sector. We match individuals to roles based on the required skills and experiences requested to fulfil a position, regardless of age, disability, gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Hybrid - London or home-based within the UK. Minimum two days a week in London office.
We're the UK's leading bowel cancer charity. We're determined to save lives and improve the quality of life of everyone affected by bowel cancer. We support and fund targeted research, provide expert information and support to patients and their families, educate the public and professionals about the disease and campaign for early diagnosis and access to best treatment and care.
We currently have around 90 staff based in England, Wales, Scotland and Northern Ireland. Thanks to the generosity of our community, we’re in a privileged position to be able to grow our staff team to deliver our ambitious strategy, On a Mission. There are huge challenges facing bowel cancer patients across the UK and our community needs us now more than ever. We’re building a strong and united team to bring us closer to a world where nobody dies of bowel cancer.
Job summary
The Supporter Care Assistant is the first point of contact for supporters. They’re key to making sure everyone fundraising for us feels supported and appreciated through excellent communication. This is a great first job in fundraising for someone looking to build a career.
The right candidate will love building relationships, have excellent attention to detail and enjoy working through processes. You’ll be able to manage a busy workload which depends on meeting deadlines and be a team player with excellent communication and people skills. Above all you’ll have a real desire to make a difference to the lives of people affected by bowel cancer.
Please apply by sending your CV accompanied by a cover letter (no more than two A4 pages) which explains your interest in this role, addresses how you meet the person specification, and demonstrate how your experience and knowledge fulfil the criteria. If you'd like an informal chat about this role please contact Karina Norton-Amor, Events Manager.
Safeguarding
Safeguarding is everyone's responsibility and we're committed to safeguarding children, young people and vulnerable adults, we expect all staff and volunteers to share this commitment. Successful candidates may be subject to either a satisfactory basic or enhanced disclosure from the Disclosure and Barring Service (DBS) dependent upon role.
Interviews: 14/15 August
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
This is an excellent opportunity to join the dynamic fundraising team at CoppaFeel!, the pioneering breast cancer awareness charity, as a Supporter Care Assistant.
About CoppaFeel!
CoppaFeel! exists to educate and remind every young person in the UK that checking their boobs isn’t only fun, it could save their life. We are the first breast cancer charity in the UK to create awareness amongst young people, with the aim of instilling a new healthy habit that could one day save their life.
About the role
We are looking for a Supporter Care Assistant to help provide exceptional support to our valued supporters during our busiest period of the year, Breast Cancer Awareness Month. This period is when we are managing an increased amount of fundraising activities (including Corporate Partnership activations) and when we receive the most enquiries about supporting CoppaFeel!. Breast Cancer Awareness Month is the time when our fundraisers need the most support from us and it is a lively, fun and interesting time to be part of the team. As the charity continues to grow rapidly, it has started to become a time where our staff resources are limiting us in making the most of the opportunities so we would like someone to join our team to help and support us in maximising this time of year.
DUTIES AND RESPONSIBILITIES
Supporter Stewardship
- Respond to a range of fundraising enquiries in a timely manner, liaising with supporters via email and over the phone as appropriate.
- Send out ad hoc postal requests for fundraising materials from CoppaFeel!’s office.
- Work with the Individual Giving Manager in supporting the creation and postage of weekly thank you letters and gifts for donors. Supporting the thanking of corporate partners as appropriate.
- Ensure communications with supporters are recorded on our CRM system.
- Identify high performing fundraisers or supporters to submit for Chest Champion status to ensure recognition and celebration of their support.
- To attend events to represent CoppaFeel! and the Fundraising team.
- To support in the stewardship of small businesses based on our small partnership criteria including monitoring activity and stewarding through dedicated fundraising platforms.
Coordination of fundraising materials
- Support the Operations team in coordinating fulfilment of requests for postage of materials.
- Responsible for monitoring the inventory of fundraising materials within the office and our storage unit.
- Ensure our fundraising materials remain relevant and up to date with current fundraising guidance, CoppaFeel! health messaging and branding.
Administration
- Work with our Finance Executive to support accurate finance reconciling of donations and income streams along with general finance administration.
- Code the back end of JustGiving pages to ensure accurate income reconciliation and reporting.
- Create and maintain up-to-date records on our donor database.
- Pull accurate reports from our donor database as requested by the Fundraising team to maximise donor engagement and retention.
- Adhere to GDPR requirements.
- Participate in CoppaFeel! fundraising and team meetings.
- Identify any opportunities for the promotion of fundraising opportunities in our organisational social media coverage or CoppaDrop mail newsletter by highlighting gaps or availability to the relevant members of the Fundraising team.
- Identify and share updates from across the organisation as appropriate
- Support on coordinating travel for the Fundraising team where necessary for events and meetings.
Skills, Experience and Qualifications
Essential
- Very good administrative skills.
- Very good organisational skills.
- Good time management skills.
- Ability to plan and meet deadlines.
- Ability to work effectively with colleagues at all levels across the department and organisation.
- Comfortable meeting new people and building relationships.
- Good initiative with an eagerness to learn.
Desirable
- Experience of customer service both in person and on the telephone and email.
- Experience of fundraising.
- Experience of the charity sector.
Applications for this vacancy close on the 5th August at 9am. however, we will be actively interviewing throughout so early application is advised. CoppaFeel! reserves the right to close this vacancy early if we receive high levels of applications for the role.
At CoppaFeel! we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.
We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.
We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.
Role: Casework Assistant
Duration: 6 months fixed term contract
Salary: £25,000
Hours: 35 per week, 9am – 5pm Monday to Friday
Location: London (Hybrid)
We are delighted to be working with a debt advice and education charity to recruit an experienced Casework Assistant.
About the role:
As the cost-of-living crisis continues to impact millions of people across the UK, we are recruiting new team members to help meet the growing demand for debt advice and support. You will help prevent homelessness, reduce food and fuel poverty and ensure clients are supported through vulnerable circumstances with empathy and dignity.
The Casework Assistant is an instrumental role in the delivery of a quality money advice service. You will engage directly with service users and provide essential and vital support to the team of money advisors to progress client casework.
Key Responsibilities:
• Perform casework administrative and clerical duties.
• Manage day-to-day client interactions, such as incoming enquiries and referrals, respond to client calls/emails
• Undertake all client assessments and maintain advisers’ diaries and outreach bookings.
• Maintain punctual, accurate and compliant records on our case management system
• Provide support to advisers on a regular basis with administrative and casework support.
• Support projects with events/external activities.
• Work closely with supervisors and advisers to ensure smooth and professional service delivery
• Ensure your work meets all regulatory and compliance procedures
About you:
You will need strong administrative, research and data skills, excellent communication and critical-thinking skills, and should be flexible and capable of working independently and as part of a team.
You will have:
• Proven experience working in a role supporting a busy team in an administrative or triage capacity
• Proven attention to detail and proficiency in first-time accuracy
• A demonstrable proactive approach and unprompted problem-solving skills
• Excellent communication and the ability to manage various stakeholders
• A confident and assertive personality, combined with the ability to carry out duties calmly and professionally
• Understanding of the reasons and need to maintain confidentiality at all time
• Excellent IT skills, including experience of using Microsoft Office; in particular Outlook, Word, Excel and of using systems to monitor and maintain records
• A commitment to the Charity’s work and its values
As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Work setting: Hybrid
Salary: Between £33,543 and £38,805 per annum
Contract: Permanent
Hours: Full-time (35 hours per week)
Location: London
Are you used to providing exceptional administrative support to Directors and Heads of Service, ensuring seamless operations? Do you have experience in managing diaries and inboxes, organising meetings, taking minutes and producing documents? Are you proactive and highly organised?
TPP are recruiting a Director Assistant and Business Support on behalf of our client, a charity dedicated to empowering girls and young women nationwide.
Benefits:
- 25 day's holidays plus bank holidays, increasing 1 days per year to a maximum of 30 days.
- Up to 5 days paid volunteering days per year.
- Enhanced maternity leave.
- Pension scheme with up to 10% employer contribution.
- Life assurance of up to 4x the annual salary.
- Employee Assistance Programme.
- Healthcare cash plan and much more!
The Role:
As a Director Assistant and Business Support, you will be instrumental in managing the Director's schedule, communications, and various projects, ensuring that tasks are completed smoothly and efficiently. Your role will involve collaborating across the organisation, liaising with external contacts, and ensuring the Director's activities are well-coordinated and supported.
Main responsibilities:
- Provide a proactive and efficient Admin and PA service to the Director, acting as the first point of contact.
- Manage the Director's diary, email inbox, and communications, drafting agendas, briefing notes, and correspondence.
- Coordinate and provide administrative support for meetings, including logistical arrangements and minute-taking.
- Support the Directorate leadership team by triaging tasks and managing action logs.
- Liaise with external contacts on behalf of the Director and negotiate as necessary.
- Oversee financial administration, including processing invoices and expenses.
- Collaborate with the Leadership support team.
Essential requirements:
- Strong time management skills and the ability to meet tight deadlines.
- Excellent interpersonal skills to build positive relationships.
- Proficiency in Microsoft Office and strong communication skills.
- Strong numeracy skills and the ability to handle financial processes.
- A proactive approach to problem-solving and the ability to work both autonomously and within a team.
- Experience in managing diaries, inboxes, and supporting senior leaders.
- The ability to handle confidential and sensitive information with discretion.
If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!
TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Join Our Team as our new Finance Manager!
Are you a talented and motivated qualified accountant looking to make a meaningful impact?
Based in Eastcote, our charity provides crucial support to ADHD/autistic individuals, their families, and professionals, fostering neurodiverse-aware communities.
About the Role:
As Finance Manager, you will be at the heart of our charity’s operations, ensuring the smooth delivery of finance, resource, monitoring, HR, and contracting functions. Reporting to the Finance Director, you’ll play a pivotal role in our management team, supporting over 30 staff and managing the Finance and Monitoring Assistant and Office Assistant. Your work will underpin the 11,000+ instances of support we provide each year.
What You’ll Do:
Lead Financial Operations: Prepare and present monthly and quarterly accounts, support annual budgeting and audits, and manage day-to-day financial activities.
Enhance Resource Management: Oversee IT and phone systems, provide first-line IT support, and manage charity assets and resources.
Drive Monitoring and Reporting: Ensure accurate data, produce insightful monitoring reports, and support impact evaluation for fundraising.
Streamline HR and Payroll: Manage onboarding/offboarding processes, ensure compliance with recruitment policies, and oversee the monthly payroll.
Why Join Us?
Make a Difference: Contribute to the well-being of neurodivergent individuals and their families.
Supportive Environment: Be part of a collaborative and dedicated team that is passionate about our cause.
Professional Growth: Opportunity to advance your career in a senior finance role within a dynamic charity.
If you’re ready to bring your expertise and enthusiasm to a role where you can truly make an impact, we’d love to hear from you!
Terms
The role will be based in our office in Eastcote for 3 days per week, with the possibility for home working for the remainder of the time.
Salary: c. £41k FTE. Note the salary listed is a full time equivalent salary based on 35hrs per week, so actual salary will vary depending on hours agreed.
Hours: Part time 21-28hours per week to suit the candidate. Reduced hours available in the school holidays if desired
Terms: Permanent role
Additional project work may be available on an ad-hoc basis. Flexible hours, evening and weekend work may be required, and the work pattern may vary each week.
Job Summary
CAAS provide an ADHD and Autism Support Service for the 8 boroughs of NW London, from our base in Eastcote, with a team of Support Workers. Our work includes offering information, advice, and support to ADHD / autistic people, their families, and professionals in NW London, with the aim of improving quality of life and developing neurodiverse-aware communities. Some of the support is offered through one2one meetings, some of the support is provided through groups and courses which aim to increase understanding and awareness, and provide opportunities for peer support, and some of the support is offered through training and workshops to educate professionals and drive for accommodations to be made to services to allow greater access for our client group.
As Finance Manager you will report to and work closely with the Finance Director and have responsibility for the operational delivery of the finance, resource, monitoring, HR and contracting work streams within the charity. The role sits within the management group at CAAS, alongside the Youth, Adult and Family Service managers and the Client Programmes Director and manages the Finance and Monitoring Assistant and the Office Assistant.
The Finance Manager plays a crucial role in ensuring the infrastructure and operational delivery at the charity are effective for the more than 30 staff we employ, and the more than 11,000 instances of support we provide each year. Therefore, we are looking for a capable, calm, self-motivated, organised and hard-working accountant who is looking to move into a senior finance role, from any commercial, statutory or charitable background.
The role requires strong organisation skills, excellent communication skills, experience of management accounting and reporting, and an understanding of HR and payroll operations. You will ideally have some line management or project management experience to draw on in this role. Ultimately you will have the drive to ensure that everyone who works for us, and everyone who seeks support from us, has the best possible experience.
There is no requirement for any experience of, or understanding of ADHD / autistic individuals, as we will provide training on the conditions. A genuine acceptance of diversity and a keenness to make an impact are essential.
Key Responsibilities
Financial Planning, Management and Reporting
· Prepare accurate, timely and well controlled and documented monthly and quarterly accounts. Share the outcomes of your reviews with the Finance Director, and ensure the accounts are reported in an meaningful way.
· Support in the preparation of Trustee reporting
· Support in the preparation and audit of the annual statutory accounts.
· Support with the annual budget and periodic reforecast processes to ensure the timely and appropriate provision of information to facilitate necessary adjustments to operational activity and appropriate decision making around cash investments.
· Ensure processes and procedures are carried out on a timely and effective basis to ensure financial policies and procedures are adhered to, and any control weaknesses mitigated and improvement plans in place
· Maintain records to ensure accurate restricted and unrestricted fund allocation.
· Be accountable for operating effective controls and oversight regarding contracts with freelancers, volunteers or other suppliers
· Deliver all day-to-day finance and cash management operations, scheduling, tracking and fulfilling invoices and payments, providing accurate bookkeeping, approving payment runs and reconciled balance sheets, detailed records re credit card and other payment platforms, and generally work to use and improve the financial systems in place to ensure the charity’s overall stability and sustainability.
· Review and update funder schedule allocations, ensuring invoices raised on time and costs allocated correctly.
· Review and approve Customer and Supplier invoices, review of month end information from finance team. Creation and posting of month end journals, reviewing the month end accounts to budget and analysing any discrepancies.
· Supporting the Finance Director and CEO on adhoc reports or analysis
· As a member of the management group participate in cross team working meetings and management meetings, and build relationships with the other members of the management group such that you become an integral support resource to them as they deliver for our clients.
Resource & IT Management
· Hold responsibility for arranging and maintaining the charity IT and phone hardware and software
· Act as first line IT support for charity staff
· Hold the relationship with the external IT provider and liaise to ensure appropriate on and off boarding and security arrangements.
· Manage our internal personnel and H&S support programmes, such as our EAP provider, our training providers and our office maintenance systems.
· Maintain the charity asset register, and complete the necessary operational tasks to ensure the charity is appropriately resourced to provide effective infrastructure backdrop for our staff.
Monitoring Management, Reporting and Impact Evaluation
· Carry out the necessary regular reviews and support so that our CRM records are complete and accurate in respect of work performed, and prepare and distribute monthly, quarterly and annual monitoring reports internally.
· Prepare monitoring reports for funders on quarterly basis as and when required
· Ensure best practice in monitoring collection and evaluation, including managing GDPR processes, creating appropriate forms, and communicating deadlines and requirements to all staff.
· Operate as the internal first line of support for our CRM system and consequent monitoring reporting tools, to ensure they are accurate, regularly reviewed and procedures documented and continuously improved.
· Prepare impact and distance travelled statistics for our external communications, to support our fundraising efforts.
HR and Payroll Operations
· Deliver on the necessary onboarding and offboarding processes for staff, including complying with on our safer recruitment requirements, creating contracts and contract variation letters, supporting staff with timesheets and other records of work, carrying out pension operations and supporting with interview arrangements.
· Carry out the delivery of the monthly payroll process, including preparation and review of the payroll files, carrying out calculations around overtime pay etc, providing an accurate and well controlled process, and enabling payments to be made on the pay date each month. Processing the payroll journals on a monthly basis
Other Responsibilities
To carry out other tasks appropriate to the post and as agreed with the CEO
To actively participate and undertake training and development of self and others.
To comply with the H&S, EDI, data protection and code of conduct standards expected within the organisation
Please note job descriptions only reflect 80% of a role and are not an exhaustive list of duties. You are expected to carry out other activities within the scope of the role.
Person Specification - Essential
· Fully qualified accountant: eg ACA, ACCA, CIMA, with proven financial management knowledge and experience
· Strong business acumen: with the ability to analyse and drive the performance of commercial, operational and income generation functions
· Excellent Organisational and Leadership Skills: Ability to manage multiple tasks simultaneously with high attention to detail, crucial for handling a demanding workload and managing a busy team
· Communication Skills: Excellent written and verbal communication skills, capable of representing the organisation effectively both internally and externally, at all levels including developing a close relationship with the management group, preparing reports for the SLT, communicating financial and monitoring information to staff and offering insights to the finance and admin team.
· Tech Proficiency: Skilled in using computer software such as CRM systems, Finance systems, Microsoft Office Suite and Phone Management Systems as well as be able to manage IT onboarding and admin requirements around computer hardware
· Adaptability and Probity: Capable of adjusting to changing priorities and managing a variety of tasks efficiently. High level of personal integrity and commitment to ‘doing the right thing’.
· Interpersonal Skills: Warm and welcoming demeanour, capable of active listening and using neuro-affirmative language to support inclusive communication.
Person Specification - Desirable
· Natural Leader: experience of working as a team leader, with responsibility for more junior staff, or for managing complex projects
· Knowledge of Charity accounting: previous experience of working in a charity, or with restricted income streams or under FRS102
· Training in GDPR and Data Protection: Formal training or certification in data protection and GDPR.
· Flexibility: Willingness to work flexible hours if required to meet organisational needs.
· Commitment to Continuous Learning: Demonstrated interest in personal and professional development, particularly in areas relevant to the role.
Equal Opportunities
CAAS recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.
We also recognise the value of flexible working, so will consider different types of flexibility (such as term time, annualised or compressed hours, and a minimum requirement of 60% working in the office for all staff), as well as the possibility of offering the role on a job share basis.
CAAS is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS disclosure.
To Apply
PLEASE NOTE WE WILL NOT ACCEPT CVS INSTEAD OF APPLICATION FORMS. TO APPLY FOR THIS ROLE, YOU MUST FILL IN THE APPLICATION FORM ON THE VACANCIES PAGE OF OUR WEBSITE BY 10AM ON MONDAY 12TH AUGUST
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Senior Public Fundraising Officer
- Salary: £31,000
- Team: Public Fundraising Team
- Reports To: Deputy Head of Fundraising (Public Fundraising, Digital Engagement & Insight, Trusts)
- Hours: Full time (35 hours per week)
- Location: Hybrid working. Minimum of one day a month in our London Bridge office.
The Eve Appeal
The Eve Appeal is the UK’s leading charity working on prevention of the five gynaecological cancers – womb, ovarian, cervical, vulval and vaginal. Our aim is to prevent gynaecological cancers and save lives by raising awareness and funding ground-breaking research focused on risk prediction, earlier detection and developing screening for all of the five gynae cancers.
What's this role about?
This exciting position is responsible for delivering our fundraising programme to the public, with support from our Deputy Head of Fundraising.
You will focus on delivering key fundraising activities and an exceptional experience to a wide range of supporters, ensuring that you deepen relationships and maximise value. You will also coordinate and deliver the marketing of our public fundraising activity, alongside colleagues in communications and digital engagement.
The role works across three key areas:
- Individual giving (direct marketing, regular giving, in-memory)
- Sporting events & challenges (virtual challenges, running events, our annual bespoke trek)
- Community fundraising (campaigns, community groups, ad-hoc fundraisers)
We do not expect you to have experience across all three areas.
This role is also responsible for the line management of our Fundraising Assistant, who you will help to develop in their role and ensure all tasks are completed on time and to a high standard.
This is an exciting opportunity for someone looking to progress in their fundraising career, take on line management responsibility, or wanting to bring their experience and transferable skills from another sector.
Person specification
To fulfil this role, we believe you will need the following skills and experiences:
- Experience in at least one of individual giving, sporting & challenge events, or community fundraising, or transferable skills and/or experience.
- Effective communicator, able to engage and inspire others about The Eve Appeal's work.
- Strong copywriting skills with experience targeting various audiences, channels, and activities.
- Understanding of digital marketing.
- Excellent relationship building skills.
- Ability to analyse data, derive insights, and present findings to influence decision making.
- Commitment to equality, diversity and inclusion.
- Ability to confidently use database software. Experience of Raiser’s Edge NXT is an advantage.
- Highly organised with a strong attention to detail.
- Proficient in Microsoft Office.
- A demonstrable affinity, passion, and knowledge of women’s health and gynaecological cancers.
If you do not have all the above experience but believe you would be successful in the role, and/or believe there are other transferrable skills and experiences we haven’t considered, then we encourage you to apply and demonstrate this in your cover letter.
Deadline & interview dates
Applications close at midday Wednesday 31st July. We are looking to conduct interviews for this role on 5th & 6th August.
Please submit an up-to-date CV and a cover letter, of no more than two A4 pages, detailing your suitability for the role and paying close attention to the person specification. Please note only applications including a CV and cover letter will be considered.
The client requests no contact from agencies or media sales.
We are the Military Wives Choirs, the only charity that focuses on building wellbeing and resilience, through singing, for all women impacted by their military connection. Our mission, Sing, Share, Support, is at the heart of everything we do.
This role is part of the Choirs Support Team (CST), a small, dedicated team, that supports the network of individual Military Wives Choirs and the performances of Military Wives Choirs as a recording and performing artist. The CST manage the day-to-day running of the charity and the network, providing support and advice and seeking ‘once in a lifetime opportunities’ for our choir members, such as recording music or participating in the Kings’ Coronation.
This role is instrumental in determining our musical content, the quality of our core repertoire, our future musical direction and for ensuring that our musical approach delivers the well-being benefits of singing to our network.
KEY RESPONSIBILITIES
Leading on the development and delivery of the music plan for Military Wives Choirs
Assuring the quality of our choirs’ music-making, event activity, rehearsal and performance practice and relationships with Musical Directors and other key stakeholders
Providing advice and support to choirs with the recruitment and management of their Musical Directors
Ensuring that our Musical Directors, Assistant Musical Directors and accompanists are of consistent quality and understand and support the direction and ethos that we want for our choirs
Overseeing the delivery of musical performances.
Managing recording opportunities and new commissions end to end, in line with the approved proposal and budget
Managing the Military Wives Choirs core repertoire ensuring that the repertoire is refreshed and maintained, effectively communicated to choirs, taking account of their preferences.
Measuring the impact of our music-making on the wellbeing of the network and monitoring the number of choirs and size of the network
Managing wellbeing issues and developing mental health first aid and mediation skills within choirs
Managing the MWC Artistic Director and other key musical stakeholders
Deputising for the Chief Executive when required
Managing the Wellbeing and Development and Musical Direction Committees, including managing the agendas and preparing papers for these committees
As a small team, we expect all members to pick up other duties commensurate with their skills and capabilities and be flexible, adaptable, and willing to take on new challenges, attending performances as required.
The client requests no contact from agencies or media sales.