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Page 4 of 23
Redhill, Surrey (On-site)
£24,000 - £28,000 per year
Part-time (28 hours per week)
Permanent
Job description

Description

We are looking for someone who has passion for both business and data, ensuring that business systems, infrastructure and processes are functioning effectively and efficiently. You will be naturally curious and keen to encourage continuous improvement of systems.

Job Purpose: The role holder will ensure that business systems, infrastructure and processes are functioning as effectively and efficiently as possible. They will support colleagues to improve their knowledge and use Microsoft Office 365 (O365) and SharePoint/Teams and support with identifying new technologies that will enhance service delivery to YMCA customers.  

To review and replace business systems as YMCA East Surrey enters the next phase of digital transformation of integration of systems, cloud telephony and a business intelligence tool. This role will be an integral part of the transformation and onboarding new systems.  

 Hours of work:Part time 28 hours per week. Working pattern will usually be between Monday to Friday 9am to 5pm.

Location: YMCA Sports and Community Centre, Princes Road, Redhill, Surrey, RH1 6JJ.

Annual leave:Five weeks plus bank holidays (pro-rata for part time workers) Holidays increase after two years’ service to a maximum of six weeks after six years’ service.(pro-rata for part time workers)

The holiday year runs from 1April to 31 March each year.

Benefits: Free Gym Membership: The post holder will be entitled to free use of the YMCA East Surrey fitness centre in Redhill and half price YMCA childcare for dependents.

Free Parking : There is free parking availableat all our delivery sites. YMCA East Surrey also operates a Bike to Work Scheme.

Pension Scheme: There is a YMCA East Surrey pension scheme - details available on request.

Closing date & interviews: 

Closing Date :20th October 2024

Interviews:29th October 2024 

Main Responsibilities:

 · Colleague support and triage of O365 and SharePoint issues.  

· Train and support colleagues to maintain the SharePoint Intranet.   

· Train and support superusers across the different O365 business systems   

· Assist and lead the efficient delivery of ICT driven projects across the business through collaboration with internal and external partners/stakeholders.  

· Lead on the specific project of procuring and rolling out a new VoIP system across the whole organisation.

· Assist in the analysis of existing systems, identifying options for potential solutions and assessing them for both technical and business suitability. 

· Working closely together with the Senior Management Team and our IT Support Provider to ensure the technical viability of solutions.  

· Designing and overseeing test specifications and conducting rigorous testing before rolling out live systems  

· Support the Senior Management Team to determine budgets and time frames for implementation of proposed solutions.  

· Ensure system compliance with GDPR and follow the organisations Data Protection procedures relating to confidentiality.  

· Ensuring that implementation IT projects remain within agreed-upon budgets and time frames.  

· Identifying and managing IT risks and issues that impact business outcomes   

· Training users and creating instruction manuals for new or improved O365 systems  

· Researching and evaluating emerging technologies, including both hardware and software to improve efficiency and effectiveness of existing processes.

· Support managers to measure levels and activities and outcomes by collating data from different systems to demonstrate effectiveness and impact across all service areas.

· Attend system user groups and share learning and best practice.  

· Advise on IT solutions and software for the development of new sites and projects.   

· Attend contract review meetings with IT Support Provider, to help the HoCS to monitor their performance and resolve and contractual issues that might arise 

· Take responsibility for all IT hardware, to issue new equipment and to put in place arrangements for maintenance, repair and replacement where necessary and support maintenance of up-to-date asset register

· Take responsibility for drafting and reviewing relevant IT policies.

· Put in place the required systems and processes to achieve and maintain Cyber Essentials accreditation. 

· Manage all relevant software licences including O365 licences. 

· To produce monthly reports for senior management and to prepare proposals for new software where required. 

· Use Office applications such as Forms and Power BI to produce tools to help managers collect data and monitor and report on performance.

· To undertake such other tasks as may be allocated from time to time within your capabilities by the HoCS and CEO. 

· Any other duties are required to be performed within the grade and renumeration of the role. – this is mandatory

· We are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults. This role will require an enhanced DBS disclosure (with barred children/vulnerable adults).  We require you to understand and demonstrate this commitment and attend any required training

Posted by
YMCA East Surrey View profile Company size 101 - 500
Posted on: 26 September 2024
Closing date: 26 October 2024 at 12:35
Job ref: SACW25092024
Tags: Youth / Children