Information Assistant Jobs
A little bit about the role
This role will be closing at 9am on Wednesday 6 November 2024.
This important role is to support our Chief Executive Officer, to act as administrator for our Board of Trustees and to provide wider support to our Senior Leadership Team (SLT), working closely with our Chief Operating Officer.
The Executive Assistant role is vital in enabling our Trustees and SLT to maximise their effectiveness and impact, to accelerate progress towards Frontline’s mission of creating social change for children and families.
The ideal candidate will be exceptionally organised, a skilled communicator, confident with Microsoft Office and able to set up systems and processes that make themselves and those they support more effective and efficient.
Some key responsibilities include:
- Collaborate with colleagues to coordinate and prepare SLT and organisational long-term calendars
- Source and book meeting spaces, distribute materials/agendas/resources if required and ensure technology is prepared in advance for effective and efficient meetings
- Take minutes at Board and Committee meetings.
- Support organisation and delivery of all-staff events
A little bit about you
This role will suit an experienced administrator who enjoys working autonomously and can think on their feet to find the most efficient outcome in a pinch. The panel will be looking for experiences that show effective prioritisation, organisation and communication skills in order to flourish in this role.
We have a fast-moving culture within the team and organisation, so we’re looking for someone who is who is well organised, details-focused and can use their initiative to do what works. You will have excellent communication skills, be able to build relationships with people and be willing to learn. There are lots of opportunities for growth and development in this role – and for the right candidate to make the role their own.
If you feel you have the skills to make a real impact and contribute to creating lasting social change for children and families, we would love to hear from you.
Important information
We have increased the diversity of Frontline’s workforce in the last 12 months, but we need to do more to have greater racialised minority representation in our senior roles. We know the value racialised minority voices bring and therefore, we are strongly encouraging applicants from these backgrounds to apply. We are also a disability confident employer and welcome applicants with disabilities.
We recognise that artificial intelligence (AI) such as ‘ChatGPT’ etc can be useful for applicants e.g. to shorten an initial draft, so we do not attempt to have an absolute ban on AI in applications. However we would caution applicants not to rely too much on AI in drafting answers to application questions. We want to hear your authentic voice arising out of your experience, and we will be looking for answers that use examples and experiences that are specific to you. You are more likely to be able to produce that kind of content yourself than an AI will.
We reserve the right to close this role ahead of the deadline once we reach a suitable number of applications, so please apply as soon as you can!
You will need to have current right-to-work in the UK prior to application and for at least the first six months (for permanent positions) or for the full duration of the contract (for fixed-term positions). Visa sponsorship is not guaranteed.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for an Events and Fundraising Assistant to transform lives through our events and supporter engagement.
Join an outstanding adoption charity and award-winning trauma recovery service provider that is passionate about making a positive difference to the lives of women, children and families from many different backgrounds.
Position: Events and Fundraising Assistant (Events and Supporter Engagement Assistant)
Location: Reading / Hybrid, with at least one day per week in office
Contract: Permanent, part time position - 22 hours per week, with flexibility to work occasional evenings and weekends
Salary: Pro-rata salary of £13,728 - £15,851 per annum (full time equivalent range £23,088 - £26,658 per annum)
Closing date: 9am Tuesday 19 November 2024
Interview date: Thursday 28 November 2024
Early applications are encouraged as we may close this vacancy on an earlier basis if a successful candidate is found.
About the role:
As Events and Fundraising Assistant you will ensure that those who chose to support PACT through donations or attending our fundraising events have an exceptional experience. Some of your key responsibilities will include:
· creating and maintaining a calendar of fundraising events and attending them
· efficiently organising our events administration
· provide administrative tasks to our income generation team
· maintain accurate database records and produce reports
· research and develop fundraising opportunities
About you:
The successful Events and Fundraising Assistant will have experience of event organisation and planning. They will enjoy collaborating with others and be an excellent communicator who can plan and prioritise efficiently, whilst delivering exceptional customer service.
If this sounds like you then visit our website and apply today to join a supportive team in a rewarding role and be part of something truly meaningful.
Other roles you may have experience of could include:
Fundraising and Events Assistant, Events Assistant, Fundraising Assistant, Assistant to Events Manager, Community Events Assistant, Events Fundraising Assistant, Marketing and Events Assistant, Events Team Assistant, Marketing Assistant, etc.
Safeguarding is at the heart of everything we do at PACT. We have robust measures and best practices in place to safeguard and protect the welfare of children, young people and vulnerable adults and we take pride in maintaining outstanding safeguarding standards. Anyone joining our team is subject to PACT’s safer recruitment pre-appointment enquiries, including a Disclosure Barring Service (DBS). The role description provides information on what our safer recruitment enquiries include and the level of DBS required to work in the role. All opportunities with PACT are based in the UK.
an adoption charity and family support provider helping hundreds of families every year through outstanding adoption and adoption support services
The client requests no contact from agencies or media sales.
Benefits:
- 33 days annual leave (plus eight bank holidays pro rata)
- enhanced maternity, paternity and adoption leave, and shared parental pay
- family-friendly policies
- 8% employer pension contribution (Aviva) or opportunity to continue NHS pension
- free health cashback plan (Medicash): employee cover plus up to four dependent children
- 24/7 virtual GP access (UK registered), plus access to Best Doctors
- free, confidential employee assistance programme (Medicash)
- access to a wellbeing app
- flexible working options including hybrid working, flexible working patterns such as part-time, compressed hours, and more*
- learning and development opportunities including bespoke training and access to LinkedIn Learning)
- commitment to employee health and wellbeing. We have a Menopause Friendly accreditation and are a Disability Confident employer
Background:
Every three minutes someone in the UK develops dementia: a progressive and complex condition that can be devastating for the whole family. One in two of us will be affected by dementia in our lifetime – either by caring for someone with the condition, developing it ourselves, or both.
Dementia UK is the specialist dementia nursing charity that is there for the whole family. Our specialist nurses, known as Admiral Nurses, provide free, expert advice, support and understanding to help families care for their loved one. Every day, Admiral Nurses help families up and down the country to have the best life possible, for as long as possible.
Purpose of the job/About the role
Join Dementia UK as a People Assistant and play a key role in ensuring the smooth delivery of administrative services for the People team. Your work will help provide a high-quality, customer-focused service, contributing to making Dementia UK a fantastic place to work.
As the primary point of contact for the People team inbox, you will manage incoming emails, resolving them where possible, or directing them to the appropriate team members. You will collaborate closely with the wider team and stakeholders across the charity, ensuring that administration tasks are completed to a high standard and in a timely manner. You will also handle general administration in support of the full employee life cycle, from job candidates to leavers and everything in between, plus contribute to wider team projects and data requests.
To succeed in this role, you will possess exceptional customer service skills and have a solid understanding of delivering on customer needs within a structured policy framework. You will have previous experience of working with Microsoft Officer 365 applications and may be working towards a CIPD qualification.
If this sounds like you, join us now and be part of a team dedicated to making a real difference in the lives of those affected by dementia.
Our Culture
In addition to a competitive salary and a generous benefits package, we truly value our people. It’s important for us to create a working environment that looks after our workforce to support them in achieving their full potential. You will become part of a diverse and dedicated team who are supported to use and develop their skills. We recognise and value the key role you will play in delivering our strategic plans for the benefit of those living with dementia.
Our staff have a voice. Representatives from different roles and levels across the organisation positively contribute to and lead on our working groups around health and wellbeing, menopause, and equality, diversity and inclusion.
Dementia UK is proud to welcome everyone. We aim for a truly inclusive culture with talented, diverse teams that represent a variety of backgrounds, perspectives, and skills. We celebrate difference and individuality and encourage everyone to join us and be their whole selves always.
Dementia UK is a Disability Confident Employer. If you’d like support to make an application or to tell us you’re applying under the Disability Confident Scheme, contact us.
How to apply:
For more information and to apply, please click on the Apply button.
Your supporting statement should include why you have decided to apply for this role at Dementia UK and answers the following questions. Please note there is a 200-word limit for each answer.
- Please give an example of when you have provided excellent customer service in writing. What made it stand out?
- Tell us about a time when you have performed detailed tasks when working under pressure – how did you manage to keep attention to detail and how did it make you feel?
- Which one of our four organisational values do you most relate to and how have you demonstrated this in your work?
By applying to join Dementia UK, you acknowledge that in the event you are successful for the role, any offer and your ongoing employment will be conditional on you having or obtaining the right to work in the UK.
*Please note that any decision on flexible working is based on business needs
When you apply for a job at Dementia UK, we will collect certain information about you to process your application and assess your suitability for the role. Further details can be found in our privacy notice.
The Campaign for Nuclear Disarmament is recruiting an Office and HR Manager.
We are looking for someone committed to CND’s aim to rid the world of nuclear weapons, who has strong organisational abilities, great inter-personal skills and experience of managing a busy office.
You will need experience in:
· human resource management, including performance appraisals and learning and development
· managing a busy office, building maintenance, managing security and health and safety
· organising large scale meetings
· managing, supporting and co-ordinating volunteers
· working within budgets according to agreed procedures
You’ll also need a good working knowledge of IT systems, databases, web content management systems and Microsoft Office suite.
For the full job description please refer to the attachment below.
The CND Office & Human Resources Manager is a full-time, London-based, post. Our office is situated in N7 with easy access to transport links. The salary is £40,603 per annum, and is subject to annual review.
Applications close on 21st November and in-person interviews are likely to take place take place w/c 25th November. Please apply using the application form attached below and please complete and attach our equality monitoring form with your application. Both are attached below.
#HR Manager #HR Strategy #HR Management
We’re Britain’s leading organisation for peace and anti-nuclear action
The client requests no contact from agencies or media sales.
Location: Lusaka, Zambia Contract: Twelve month fixed-term contract (renewable) Salary: Local terms and conditions apply
The Zambia country office are looking to recruit a Finance assistant to support the finance team. This opportunity is offered on a 12 month contract that is renewable.
About the role
The finance assistant reports to the Finance and Support Services Manager. The post-holder will provide administrative support, budgeting and reporting and information management to the finance team.
If you have experience in a similar role and are keen to work within international development then this opportunity is for you.
Key accountabilities but not limited to:
- Administering petty cash, analysing invoices, processing vouchers and journals using Sun System, processing payments to suppliers.
- Assisting with the development of new programme documentation, including budgets, filing accounts and financial records, reviewing budget during activities, submitting quarterly reports to projects, preparing monthly funds request.
- Following up with partners for submission of their quarterly reports, preparation of month end checklist and other monthly reports, assisting in the preparing donor financial reports, supporting with informational data for auditing purposes
Knowledge, skills and experience
Essential:
· A relevant qualification in accounting/finance or equivalent experience in a similar role
· Knowledge and experience of programme finance within an INGO
· High level of accuracy, highly numerate
· Previous experience working with external stakeholders such as Government organisations
· Fluent in written and spoken English
· Project financial management experience, budgets and data analysis
· Good planning and excellent communication
· Current and ongoing right to work in Zambia
Desirable:
The project assistant opportunity is a varied role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.
The deadline to apply is 7 November 2024 23.30pm GMT UK.
We intend to conduct interviews from 18 November 2024 onwards. The recruitment process will be a face to face interview lasting up to one hour at the Zambia Country office.
To apply
As an equal opportunity Employer we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader therefore qualified people living with a disability are particularly encouraged to apply
To apply please simply click on the Apply icon and apply in English. We are particularly interested as to why you would like to work with Sightsavers.
Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.
The client requests no contact from agencies or media sales.
The London Diocesan Fund (LDF) is seeking a PA to the Archdeacon of Northolt and Willesden Area Administrator to play a key role within the Willesden team, based from Causton Street.
Job Summary
The purpose of the PA role is to provide comprehensive administrative support to the Archdeacon of Northolt in the Willesden area, ensuring efficient handling of communications, management of her diary, and maintenance of records. This includes coordinating travel arrangements, organising meetings, compiling communications materials, and managing various financial tasks. Additionally, the PA plays a vital role in upholding confidentiality, being a source of support in the making of difficult decisions and assisting with safeguarding. The PA carries a vital role in linking Clergy, Church Wardens, and others to the support available to them in the Diocesan office and helping them feel supported and heard when they contact the Archdeacons office for help.
The Willesden Area Administrator is a member of the Area staff responsible for the efficient and effective running of the office. (s)he has strong links to the Bishops office, other members of the Archdeaconry Team, the Area Director of Ministry and his PA, other Area Staff, people in the parishes especially Church Wardens and church administrators, as well as key external stakeholders such as local authorities, businesses, architects and partner organisations.
Job responsibilities
Administrative
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Proactive management of mail, enquiries, telephone calls, e-mail, using initiative when referring upwards and flagging issues with the Archdeacon
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Diary management – forward planning of events and specific projects and day-to-day management of the Archdeaconry diaries.
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Preparing agendas, support papers and taking minutes for meetings.
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Draft letters and documents as requested.
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Uphold the security and confidentiality of the documentation in accordance with GDPR.
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Arranging visits in connection with ongoing works
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Liaising with both architects and parishes for Quinquennial Inspections
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Liaison with and between Area staff members and others, setting up meetings.
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Organising arrangements for Archdeacon's Visitations including assisting with writing Visitation reports.
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Organising and facilitating the annual Archdeacons visitation services and admission of Churchwardens, liaising with Area Deans and host churches to ensure they are well attended and organised, including the distribution of and receipt of Church Wardens Citations and Declarations
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Liaising with the Director of Ministry’s PA and Bishops office to assist in the organisation of the induction process for new clergy.
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Facilitating the Willesden Area Parish Administrators network including organising training and networking events for them.
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Assisting the Archdeacon in implementing new initiatives and projects.
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Discussing with the Archdeacon the response and approach to difficult situations in parishes, agreeing ways forward and helping to facilitate them, involving the Bishops office where appropriate.
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Being the first port of call for enquiries to the Archdeacons office.
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Supporting the Bishops PA in the efficient administration of vacancies and appointments including overseeing the area vacancies list and coordinating shortlisting and interview dates.
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Coordinating of the annual parish returns both Mission Statistics and financial.
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Ensuring the highest possible quality of outward facing communication to parishes, clergy and external partners.
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Overseeing updates of the People System, CMS, and Parish returns for the area.
Financial
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Tracking the Archdeaconry budget, including ordering stationary supplies
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Managing the Archdeacon’s Discretionary Fund and Area Deans budget with oversight by the Archdeacon.
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Approving invoices under £500 via Xledger with oversight by the Archdeacon.
Safeguarding
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Undertaking appropriate safeguarding training and knowing when to refer calls to the Archdeacon, on to the Safeguarding Team.
Other
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Undertaking any other duties commensurate with the role.
Please refer to the attached Job Description for the full details on the main responsibilities.
Person Specification
Essential
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Experience working as a PA.
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Administratively efficient.
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IT proficiency (MS Office).
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Time management and the ability to work at pace
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High standard of literacy and numeracy
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Empathetic to the mission and values of the Church of England
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Right to work in the UK
Desirable
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Educated to A-Level or equivalent standard.
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Experience managing budgets and tracking costs.
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Administration related qualification.
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Some understanding of Church of England structures and experience of working with the Ecclesiastical legislative framework
Please refer to the attached Job Description for the full details on Person Specification.
About the London Diocesan Fund
The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway.
The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund, we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.
Equality, Diversity, and Inclusion
The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community.
We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.
Safeguarding
The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Benefits of working with us
The LDF offers a supportive working environment, opportunity for career development and the following financial benefits:
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Competitive remuneration package
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27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
-
15% employer pension contribution and salary sacrifice available
-
Death in service benefit x3 of basic gross salary
-
Enhanced maternity leave of six months full pay, after 12 months’ of employment
-
Season ticket loans of public transport
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Access to Benenden Health Insurance
-
EAP counselling through Health Assured
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Up to £100 for eye test and contribution to spectacles
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Two additional paid days for community volunteering
Interviews will be held on 6th November 2024.
Teaching and Learning Assistant - The Rise Sixth Form, co-located with West Thames College Isleworth
Full Term term time only - 8.30 to 4.30pm
Are you passionate about making a difference in the lives of autistic young people? Are you patient, understanding, and eager to provide individualised support? Look no further! Due to growth, we have an incredible opportunity for you to join our dedicated team as a Teaching and Learning Assistant at our renowned school.
At The Rise Sixth Form we aim to build aspirations, to inspire and to motivate learners so that they have the opportunity to make the best choices in life and reach their full potential.
All learners at The Rise Sixth Form will have a personalised timetable and will follow an individual learning programme designed to fulfil the aims and ambitions of the learners. Also sixth form learners will learn alongside staff and peers, and will be encouraged to develop their individuality and achieve their potential.
At our school, we believe in fostering a nurturing environment that celebrates the unique abilities and strengths of each learner. As a Teaching and Learning Assistant, you will play a vital role in helping our learners thrive academically, emotionally, and socially. This is a chance to positively impact the lives of extraordinary individuals and make a genuine difference in their journey. When learners are not in lessons located at the West Thames College they will be supported at the sixth form base. Staff will be on hand to help learners prepare for lessons, support with coursework assignments, and help students review their learning and prepare for exams. Learners will also be supported with time management, revision skills, essay writing and exam access and arrangements
We are looking for empathetic and adaptable individuals, who thrive under pressure and have a natural ability to solve challenges. You will also need physical and emotional resilience to work with young people with a primary diagnosis of Autism, some of whom have other complex needs. You will be keen to use our positive behavioural approach, have a commitment to safeguarding and promoting the welfare of children and young people.
Closing date: Friday 8th November 2024
Start Date: January 2025
Interviews will be held on Wednesday 13th November 2024
We reserve the right to close this vacancy early should we receive an overwhelming response. Apply today and start your exciting career with The Rise School!
Why join us?
- We are committed to CPD, where you can access a wide range of training and development opportunities to support your personal and professional development
- We offer a wide range of wellbeing activities including yoga, cooking classes and zumba
- Competitive annual salary and pension scheme
- Employee Assistance Programme, to help you balance your work, family and personal life
- Free Perkbox subscription offering benefits of particular services at reduced costs
The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.
Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.
Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check.
Job Summary
The primary role of the Area Dean’s PA is to provide high quality and professional administrative support to the Area Dean of Hackney in their work. The job requires someone who is a self-starter, who is able to prioritise a busy workload, meet deadlines and work as part of a dynamic team.
Job responsibilities
PA duties
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To support Area Deans with the administrative aspects of the Hackney and Islington Projects: Hackney Area Dean oversees the catholic mission stream of work
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To support the Area Dean with administration related to their parish and deanery responsibilities in partnership with local colleagues, ensuring that all documents and briefing materials are prepared and collated.
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Dealing sensitively and confidentially with mail, email and telephone calls. To respond as far as possible on the Area Dean’s behalf, and, where appropriate, draft emails and letters.
General Duties
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To develop and maintain efficient filing systems, both in hard copy and electronically.
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To be responsible for the ordering of office supplies and equipment.
Support to Mission Project
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Assist the Area Dean with organising meetings with colleagues, planning mission and training events
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Liaise with the Archdeacon and Dean of Mission and Associate Area Dean
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Communications with the Stepney Area Team.
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Provide administrative support to the Parish and Deanery (rotas, minutes, agendas etc) in a way that releases capacity of the ministry of the Area Dean
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Processing of Area Dean’s expenses.
Finance
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Support the parish finance processes where required.
The postholder may be required to undertake any other duties that are commensurate with the role.
Please refer to the attached Job Description for the full details on the main responsibilities.
Person Specification
Essential
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Excellent administrative skills with proven relevant experience
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Experience of email management and electronic filing
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Ability to innovate, initiate and maintain good and effective administrative procedures
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Proficient user of Microsoft Office and Eventbrite with the ability to master quickly other software packages
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Database experience
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Good interpersonal and social skills: Good communication skills with the ability to communicate effectively in written and spoken English, and able to relate to the wider public
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The ability to work well with others, as well as independently when required (This post will be located in a satellite office)
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Efficient and organised with an eye for detail and an ability to anticipate what needs to be done
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Sympathetic to the aims and ethos of the work of the Church of England
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Be willing to turn their hand to a variety of tasks as the need arises
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Good judgment, discretion and confidentiality
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Self-motivated with the ability to remain calm under pressure
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Willingness to work flexibly with occasional evening and weekend attendance required (Time off in lieu given)
Desirable
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Experience of running and overseeing events and courses
Please refer to the attached Job Description for the full details on Person Specification.
About the London Diocesan Fund
The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway.
The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund, we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.
Equality, Diversity, and Inclusion
The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community.
We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.
Safeguarding
The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Benefits of working with us
The LDF offers a supportive working environment, opportunity for career development and the following financial benefits:
-
Competitive remuneration package
-
27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
-
15% employer pension contribution and salary sacrifice available
-
Death in service benefit x3 of basic gross salary
-
Enhanced maternity leave of six months full pay, after 12 months’ of employment
-
Season ticket loans of public transport
-
Access to Benenden Health Insurance
-
EAP counselling through Health Assured
-
Up to £100 for eye test and contribution to spectacles
-
Two additional paid days for community volunteering
Interviews will be held on 5th November 2024.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Main Purpose and Scope of the job
To support the Head of People with the provision of consistent and reliable Human Resources support in relation to policies and practices and with the practical application of employment law.
You will actively engage with managers to bring employee relation issues to resolution and proactively monitor trends and themes across the organisation. and will play a key part in the employee lifecycle with emphasis on recruitment processes, attraction and retention.
You will provide coaching and support to line managers in relation to all aspects of early or informal employee relations including but not limited to; Probation, performance management and capability processes, grievance and disciplinary investigations. You will Actively provide guidance to staff and managers through employee relation processes seeking early resolutions and restorative conversations in the first instance. Actively take the lead on formal employee relation case work such as grievances, suspensions, investigations and present at hearings.
Reporting and monitoring of sickness/absence levels, advising line managers to ensure a consistent approach is taken to reduce absenteeism. Oversee all Stage 1,2 and 3 absence meetings and OH reports where required.
Be integral to all organisational change developments including recommendations for change, structure and job design. Ensure organisational change is managed sensitively and in line with policy and employment law. Assist on organisational restructures and TUPE regulations in times of expansion and growth.
Actively contribute to policy development in line with employment law and best practice.
The client requests no contact from agencies or media sales.
Liberty is seeking an Operations Assistant. The postholder will work closely with the Head of HR & Operations to facilitate the smooth running of Liberty’s office
This is an exciting, broad and varied role with opportunities to gain experience in new areas such as office administration, facilities, IT, health and safety as well as event planning. This role is office based with one day a week working from home.
The successful candidate will be an effective communicator with excellent IT and problem-solving skills and will be self-motivated and able to work well in a team environment.
The successful candidate does not need to demonstrate extensive experience in operations, and we do not require the postholder to have any specific qualifications. We are looking for someone who has great interpersonal skills, is proactive and interested in learning new things, and who is excited to be part of a team in one of the UK’s oldest and most effective human rights campaigning organisations.
To support the postholder’s career development goals, an enhanced training & qualification budget is on offer and appropriate time will be protected for this purpose.
Liberty fully embraces flexible working and is committed to employee development. We aim to encourage people from all backgrounds to work with us and are particularly interested in hearing from people from historically underrepresented groups.
The deadline for applications is 5PM Monday 11 November 2024.
Applications received after this deadline will not be considered.
Please be aware that we do not accept CVs for this role. All applicants must complete the application form to apply.
First round interviews will be held on Thursday and Friday 28/29 November 2024
Second round interview will be held on Tuesday 3 December 2024
Unfortunately we will not be able to accommodate requests for interview slots outside of these dates on this occasion.
Apply via the job board on our wesbite.
Location: Either in one of our global offices (Bristol or London - UK, Kenya, Madagascar, Belize, Indonesia, Timor-Leste, Senegal), or home-based within countries where Blue Ventures has administrative capacity (Tanzania)
Closing date for applications: 31st October 2024
Contract status: Global post, full-time
Start date: As soon as possible
Contract duration: 1-year fixed-term contract
Remuneration: circa £23,700 gross per annum (UK); circa Ksh780,000 gross per annum (Kenya); circa MGA 9,600,000 net per annum (Madagascar); circa BZD 20,400 gross per annum (Belize); circa IDR 77,293,000 gross per annum (Indonesia); circa USD 4,060 gross per annum (Timor-Leste); circa XOF 3,240,000 gross per annum (Senegal); circa TZS 11,176,000 gross per annum (Tanzania).
Salary Band: E2
We rebuild tropical fisheries with coastal communities
Blue Ventures is a marine conservation organization that puts people first. We support coastal fishers in remote and rural communities to rebuild fisheries, restore ocean life and build lasting pathways to prosperity. Our work began two decades ago in Madagascar’s remote coastal communities and is growing globally.
Across a dozen countries, we’re partnering with traditional fishers and community organizations to design, scale, strengthen and sustain fisheries management and conservation at the community level. We bring partners together in networks to advocate for reform, and share tools and best practices to support fishing communities across the globe.
Summary job description
We are currently recruiting an administrative assistant to support our Donor Stewardship team to ensure effective grant management and fundraising delivery. This is an exciting opportunity to join an ambitious and growing team in a support function. Reporting to the Global Project Development Manager, this is a full-time role on a one-year fixed-term contract. The role will require working closely with overseas colleagues.
The successful candidate will be a motivated, proactive, and highly organised individual with excellent knowledge of administrative systems. You will demonstrate a proven track record through employment and/or volunteer experience of prioritisation, multi-tasking, flexibility, adaptability, and exceptional oral and written communication skills. You will thrive in dynamic, fast-paced, and ambitious environments and ideally have a proven track record in communicating effectively and professionally and managing competing priorities to meet deadlines reliably.
We are looking for an individual who is open to new ideas, embraces innovation, and can demonstrate experience building effective working relationships. Applications will be assessed based on candidates’ alignment with BV’s core values and mission to support human rights-based approaches to marine conservation and fisheries management.
Please see the attached job description for full details.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
We are recruiting a Team Lead (Horticultural Services) to lead the team at the Stud Nursery in Home Park, Hampton Court in providing a social enterprise and training resource for people to learn and develop skills, confidence and friendships.
Who we are
At Balance we are committed to empowering those we support to build independent, fulfilled and self-confident lives. We work hard to ensure our charitable values are central to the professional experience of those who work for us, with us and who benefit from our services.
About this post
We have a new role for a Team Lead (Horticultural Services). You will be creative and independent thinker, with excellent management skills, who is able to support and empower the staff and volunteers at the Stud Nursery to create a welcoming and supportive environment for adults living with learning disabilities.
You are someone:
- Shares our values of professionalism, recognition, independence, empowerment, partnership and sustainability
- Understands the value of volunteering and user participation in a building community based organisation
- Actively support and promote the charity's objectives across its core boroughs and contractual partnerships
Benefits in working for us
The charity ensure the following benefits for all its operational staff:
- A baseline commitment to pay London living wage for all its front line staff.
- A commitment to training and professional development to support internal progression as part of our performance support.
- Inclusion in and contribution to the charity's pension scheme
- Generous annual leave allowance of 25 days a year plus an additional day off for your birthday
- Access to a range of discount schemes
- Access to the charity's employee assistance programme
- Access to travel card loan and bike to work scheme
Critical Values in the delivery of this role
- To assess, plan and develop the wider multi–disciplinary use of the Stud as a community garden and ecologically sustainable resource by using the value of sustainability.
- Work with the Service Development Manager to maximise the value of partnership and the opportunities on site guaranteeing its development as a social enterprise and local training resource for people with a range of disabilities and enduring mental health support needs.
- Employ the values of professionalism and staff recognition and support staff, volunteers and those working on site to diversify its working environment and increase its revenues through product development, sales, and corporate relationships.
- Work with the Service Development Manager, staff, clients and Stud volunteers to increase access to the site as a community and therapeutic space and encourage the values of empowerment and independence.
Key Responsibilities for this role
- To support the Service Development Manager, Skills and Activities Coordinator, Support Staff and Volunteers in leading the development of the Stud Nursery as a viable social enterprise
- To ensure there is a weekly, monthly and seasonal horticulture plan in place (created in partnership with the Support Workers) which reflects the resources needed for client activities, product sales development and events
- To advise and support the Skills and Activities Coordinator in developing practical skills and/or qualification for people/groups using and supporting the sites development to encourage independence and empowerment
- To mentor and coach those using the sites services to lead and shape the sites programme of development as a sustainable community space and social enterprise.
- Work one Saturday per month, as agreed with the Service Development Manager, to open the nursery to volunteer project gardeners, and as a produce sale point to the local community
- In collaboration with the Skills and Activities Coordinator and Admin Support, to ensure all Health and Safety requirements are met, including site and individual risk assessments, and regularly reviewed to ensure a level of professionalism is being kept at all times
- To manage the Support Workers and Skills and Activities Coordinator, and support the charity’s drive toward values-based recruitment and leadership of its staff, volunteers and those using its services and to ensure staff recognition is held as a core value.
Candidates should ensure their covering letter and cv address the key competences set out in the Person Specification.
Candidates should ensure their covering letter and cv address the key competences set out in the Person Specification.
The development of services that support the independence of vulnerable people with learning disabilities and/or enduring mental health needs and the
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Who we are
REDRESS is an international human rights organisation based in London and The Hague that pursues legal claims on behalf of survivors of torture in the UK and around the world to obtain justice and reparation for violations against their human rights. We empower survivors to access justice through human rights cases against governments, civil cases against individuals, and cases where we advocate for law enforcement bodies to prosecute perpetrators under the principle of universal jurisdiction.
Our approach is strategic, so that as well as representing an individual we target the policy reasons that enabled the torture to take place, by building a campaign that uses advocacy, community engagement, and communications to influence change.
REDRESS has undertaken a process of growth and modernisation over the last few years. You can find information about the organisation in the latest Trustees Annual Report. We are strengthening our processes to improve staff development, further enhance our diversity, build our survivor-centred approach, and ensure people with lived experience are part of REDRESS.
The Team
The Administrative Assistant will work within the operations team to support the smooth running of the London office including managing the office environment, managing suppliers, liaising with our IT support, and ensuring administrative tasks are completed efficiently. This role will also support REDRESS’ projects with administrative tasks including support with the delivery of events and organising travel.
Position Profile
The main responsibilities of the role are:
Events support: Assist with delivering internal and external events, including booking flights, hotels, catering, venues, checking VISA requirements, organising interpretation, preparing logistics, drafting forms.
Projects support: Assist with project tasks and support the delivery of activities to strengthen our ‘Community of Practice’ (partner NGOs globally) which includes support with workshops, surveys, follow-up, and newsletters.
Office operations: Support the effective operation of the office, including liaising with our IT providers and supporting staff IT requests, maintaining office supplies, opening and closing the building, helping to keep the office tidy and welcoming, assisting with visitors, and preparing for meetings.
General Responsibilities
The position will contribute to the work of REDRESS as follows:
Human Resources: Assist with the delivery of human resources functions, including the recruitment process. Assist with the recruitment and onboarding of new staff, fellows, and interns.
Financial operations: Support financial operations, including processing expenses claims and expenditure requests.
Managing enquiries: Deal with enquiries by phone, email, and post, and engage with colleagues to respond to them.
Health and Safety: Assist with health and safety assessments and any changes required as a result.
Wellbeing: Assist with the staff peer support group, wellbeing portal, and the social committee.
Database: Support to create and maintain our databases, including mailing lists.
Platforms: Support platforms including the website by uploading content and creating mini sites on Office365 platform.
Communications: Support the Communications team with social media when necessary.
Support to other departments: Provide general administrative assistance to staff, fellows, and interns.
The position is also expected to carry out such further duties as may reasonably be required from time to time by REDRESS.
Person Specification
This is an entry level position, and so we will consider candidates at the beginning of their career, with some relevant experience.
Essential Competencies
The successful candidate will need to have the following essential competencies:
· Educated to degree level and/or at least two years’ relevant experience.
· Relevant experience through internships, volunteer roles, work experience, educational work placements, or other practical experience.
· Excellent written and verbal communication skills in English.
· Excellent organisational skills: multi-tasking, attention to detail, flexibility, time-management etc.
Desirable Competencies
A strong candidate will also have other desirable competencies:
· At least two years' relevant work experience, preferably in the non-profit sector or in an international environment.
· A qualification in administration.
· Good working knowledge of Microsoft Office 365 suite of software, particularly Excel., and Microsoft Platform.
· Skills in a language other than English, in particular French, Arabic or Spanish.
Personal Attributes
To work for Redress, the candidate should have the following personal attributes:
· Happy to work collaboratively as part of a small and energetic team with a wide range of personalities.
· Highly efficient and organised, with an ability to multi-task, show initiative, solve problems, and take a hands-on role when necessary.
· Able to think and work strategically, creatively, and under pressure.
· Able to understand and support the aims, objectives and values of REDRESS and reflect them in all aspects of work.
· Able to work with survivors of human rights abuse with a range of specific needs.
Terms
Reporting. The position is part of the Operations team and will report to the Operations Manager.
Hours. This is a full-time position at 35 hours a week. Evening and weekend work may be required from time to time.
Location. The position is based at the REDRESS office in London.
Flexible Working. REDRESS is an “in-person” organisation and we value team work, but we have a flexible working policy which allows for working from home. This role is currently required to be in the office at least three days a week.
Salary. REDRESS has fixed salary scales, with annual cost of living increases, and the possibility of step increases with strong performance. This is an entry level assistant position, and the salary is £31,681 which is A1 on our salary structure.
Duration. The contract is for a fixed-term of 12 months, but is expected to be extended, subject to funding.
Start date. The position would start in January 2025.
Probation. There is a six-month probationary period.
Pension. REDRESS offers a pension contribution of 10% of salary.
Holiday. There are 25 days of holiday per year, in addition to UK public holidays. The office is also closed between Christmas and New Year.
Status. The candidate must have the right to live and work in the UK. Unfortunately, we cannot sponsor a UK immigration process for this role.
Interview process. We expect to do two rounds of interviews. We may ask candidates to complete a brief written test as part of the process but will provide information on that nearer the time.
· First round Interviews will take place on a rolling basis and will be on-line.
· Final round interview will take place on 27 November 2024 and will be in-person at our office in London.
How to Apply
Please upload to our recruitment portal a single PDF file with:
· A cover letter of no more than one page explaining (a) why you would like to work for REDRESS, (b) how you fulfil the personal specification for the role, and (c) how you will contribute to the diversity of REDRESS.
· Your CV or resume.
Please also complete the anonymous Diversity Monitoring Form. We use the information from the form to tell us about the diversity of the applicant pool for each of the positions that we advertise. We keep the conclusions of the analysis for our records, and the underlying data is destroyed three months after the recruitment closes.
Deadline: 19 November 2024
The client requests no contact from agencies or media sales.
Position type: Permanent. Full time, 37.5 hours per week. Flexible working will be considered.
Responsible to: Head of HR (with matrix management by Volunteer Development Manager & L&D Manager)
Direct reports: None
Location: ShelterBox HQ, Truro, Cornwall
Role purpose:
The role of the People Assistant will be to provide administrative support to the People Team. You will contribute to the efficient running of the department and assist in the delivery of a supportive, employee-oriented organisational culture that emphasises quality, continuous improvement, and high performance.
This is a busy generalist HR role and will give you a broad experience to many different elements of HR practice including recruitment, onboarding and induction, metrics and analytics, EDI, safeguarding, wellbeing, volunteers and learning and development within the humanitarian sector.
Who are we looking for?
We are seeking a motivated and enthusiastic individual who is looking to start or develop their HR career. You will be a people person, committed to delivering excellent customer service who is able to work and communicate well with different individuals and teams, both internal and external to ShelterBox.
As the first point of contact for the HR Team the ability to manage different tasks and priorities simultaneously and have excellent attention to detail will be key.
This role will help generate and collate monthly and quarterly people metrics so excellent IT skills (particularly Microsoft Office and database reporting) are essential. As a member of the HR Team, you will be handling a wide range of data, including sensitive and personal information, as such you will work with discretion and adhere to confidentiality.
Achievement of, or study toward, your CIPD Level 3 is preferable but is not essential. Knowledge of basic employment law and HR practices would be advantageous for the role.
Main role and responsibilities
This role will primarily provide administrative support for the day-to-day running of the HR Team as well as delivering administrative tasks for the Learning & Development (L&D) Team and Volunteer Development Manager. This role will also support ongoing strategic work projects of the People Team. This role will also help support the diary management for the Director of People.
Duties will include but not be limited to:
· Administration of all recruitment campaigns including advertising, arranging interviews and candidate management.
· Administer all HR-related documentation in a timely manner. Documents will relate to starters, leavers, Maternity/Paternity, probation completions, etc.
· Generate and report on monthly and quarterly people metrics.
· Management of the HR inbox and timely response to queries.
· Assist with HR project and strategy work
· Information management of the HRIS ensuring electronic records are accurately maintained and updated in accordance with GDPR legislation including personal details, absence management and employment records.
· Monthly employee file auditing, ensuring records are accurately maintained including return to work, probation, and appraisal completions.
· Support internal communications including organisational updates, wellbeing, and staff newsletters.
· Diary management support for the Director of People
· Note-taking and meeting preparation
· Support office events and initiatives in person and online
· Assist with background checks – including references and DBS checks.
· Administration of H&S requirements (including DSE Assessments).
· Coordinate the logistics and administration for our residential programmes including venue booking, travel and accommodation booking, and sourcing volunteer support.
· Support the administration of the Learning Management System (LMS)
· Manage the incoming communication from the organisation to the shared inbox to ensure all requests are dealt with in a timely and professional manner.
· Support the administration of L&D solutions including participant management, scheduling and attendance tracking.
Other responsibilities
· Any other duties as required which are deemed appropriate to the level and grade of the post.
Interviews for the role are scheduled for 18th and 19th November.
The client requests no contact from agencies or media sales.
Salary: £24,000 - £27,500 FTE depending on experience
Hours: Full time: 37.5 hours pw (would consider part time: minimum 30 hours pw)
Benefits: We want all our employees to feel valued and engaged and are committed to offering a positive working culture along with a good work-life balance. As well as ensuring they pay their employees fairly, they offer the following benefits: Flexible working, Generous annual leave, Private Medical Insurance, including dental and optical, Pension Scheme, Sick Pay, Death in Service, Employee Assistance Programme, Bike Loan Scheme, Cycle2Work Scheme, Eyecare, Discount Portal.
Closing date: Sunday 10 November 2024
Interviews will be held week commencing 18 November 2024 in Peterborough
No agencies please
Be a part of an energetic and vibrant team who are driven by the desire to improve the lives of people living with kidney disease. Our vision is the day when everyone lives free from kidney disease.
We are seeking an enthusiastic, organised and responsible addition to the Executive Team to provide additional support, working closely with the executive assistant to the chief executive. This is a new, key role to enable timely, effective and confidential administrative assistance to the chief executive and senior staff.
The successful candidate will enjoy working with a range of external partners and assisting our Board of dynamic and highly committed Trustees.
You will have excellent administrative and organisational skills and a commitment to high standards. With the ability to prioritise and plan your own workload, you will be a confident user of Microsoft Office applications. You will have experience of planning and coordinating meetings as well as taking minutes of meetings.
You will need to have a professional and sensitive approach in dealing with confidential information and have excellent written and oral communication skills to work with our external stakeholders and major supporters.
If you are interested in the position, please complete the online application form and submit together with your CV.
We are committed to providing equal opportunities for everyone and encourage applications from all sections of the community.
About Kidney Research UK:
Kidney Research UK is the leading charity in the UK focused on funding research into the prevention, treatment and management of kidney disease. Our vision is the day when everyone lives free from kidney disease and for more than 60 years the research, we fund has been making an impact. But kidney disease is increasing as are the factors contributing to it, such as diabetes, cardiovascular disease and obesity, making our work more essential than ever.
At Kidney Research UK we work with clinicians and scientists across the UK, funding and facilitating research into all areas of kidney disease. We collaborate with partners across the public, private and third sectors to prevent kidney disease and drive innovation to transform treatments.
Over the last ten years we have invested more than £65 million into research. We lobby governments and decision makers to change policy and practice to ensure that the estimated 7.2 million people living with all stages of kidney disease in the UK have access to the most effective care and treatment, and to make kidney disease a priority.
Most importantly, we also work closely with patients, ensuring their voice is heard and is at the centre of everything we do, from deciding which research to invest in to how we plan our priorities and our work across the charity.
Those patient contributions are vital, always helping us and our partners to understand what life is like with kidney disease, always ensuring we see the patient behind the treatment and always reminding us that behind every statistic and every number is a person – the patients and the carers who inspire our mission and push us forward to make a difference and change the future of kidney disease.
You may have experience in the following Executive Assistant, Personal Assistant, Office Administrator, Senior Office Administrator, Senior Administrative Coordinator, Board Secretary, Administrative Support Officer, Executive Secretary, PA to Directors, Administrative Coordinator, Charity, Charities, Third Sector, Not for Profit, NFP, etc.
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