Human Resources Assistant Jobs

Reports to: Director of Operations

Based in: London office, with an optional hybrid model, but expected to be in the office at least 1 day a week

Benefits: Nine-day fortnight (with alternate Fridays designated as a day off), pension contributions, 25 days Annual Leave, staff learning fund, enhanced parental benefits package.

Application deadline: Monday 3rd March 2025 (9am) 

Who we're looking for:

We are looking for a motivated and organised candidate to support with the day-to-day running of the organisation. You will be supporting with operations and finance admin as well as assisting with our fundraising events. 

Why this role is important – and why you’ll make a difference doing it:

HOPE not hate is the UK’s leading anti-fascist organisation. Our mission is simple – to monitor and challenge the far right, to engage in the communities that are susceptible to them and to address the issues and policies which give rise to them.

Our team includes researchers, educators, community activists and policy experts, as well as specialists with inside access to far right groups.

What you’ll be doing in this role: 

HR: Assist with the delivery of human resources functions, including the recruitment process and onboarding of new staff. 

Financial operations: Support financial operations, including processing expenses claims and co-ordinating the storage and archiving of documents 

Managing enquiries: Co-ordinate systems to ensure colleagues are able to be self-supporting in administrative and operational matters and monitoring some of HNHs generic email addresses and forwarding on to the appropriate team. 

General operations: Develop effective systems for monitoring the day-to-day needs of the office, identify and troubleshoot problems, develop systems for ensuring all equipment is in good working order.

Health and Safety: Assist with health and safety assessments and any changes required as a result. 

Events: Assisting with fundraising events including the annual fundraising gala dinner and internal events such as all-staff meetings, lunch and learns and staff away days 

IT: Supporting with our IT platform subscriptions and work with the team and our IT provider to adapt to our needs 

What we think you’ll need to be able to do the job

• Proactive and results orientated, with great attention to detail, as well as having the ability to plan and organise several work streams effectively.
• Confident in engaging a team productively in administrative essentials.
• Ability to proactively identify problems and present potential solutions for consideration. 
• Excellent IT skills across all MS Applications and a willingness to share knowledge and best practice across teams. 
• Experience of data management
• Experience of working in a fast-paced environment

We are looking for someone with the emotional resilience to work in a field that involves challenging content, good political judgement and awareness and the ability to work under pressure and reduced timescales.

We believe that our work will be at its best if it is created by people with a range of backgrounds and experiences. We are keen to interview people who will add diversity to our team. We are an antifascist organisation, which strives to be an effective ally in the wider fight against racism and inequity.

Are you an experienced HR Advisor with a passion for recruitment? Could you use your skills in our small and supportive HR team in the Diocese of Worcester?

This is no ordinary HR role! You will be a key player within our transformation programme; we aim to be a numerically larger Church in 2030. Strategic plans and targeted funding mean our parishes are recruiting and employing new people. Your mission will be to keep their progress on track and provide excellent advice and support. You will join an established HR team, work alongside our transformation team and benefit from excellent resources to support your work. Day to day you will:

• visit and advise parishes across Worcestershire and Dudley as they embark on or continue their recruitment journey
• provide practical advice, accessible for settings that often have not had experience of recruitment or employing people; demystifying the essentials will be very important
• walk with our parishes as they continue managing employment lifecycles, holding HR casework and employee relations matters

If you enjoy a fast-paced role where you have a high level of autonomy, then this role will be for you. The job will suit a natural networker who enjoys problem solving and delivering practical solutions. Our ideal candidate will:

• be able to apply their advice within the context of the working structures of the Church of England
• be prepared to travel widely across our diocese; it is a hands-on role
• have previous HR advisory experience and an HR qualification

The Diocese of Worcester is a great place to work with excellent holiday allowances and a very good pension. We want to give those who work for us the flexibility to balance their work and home lives well.

The HR department is a stimulating and fascinating place to work where you will meet and interact with all the teams that constitute the UCB family.  You will be responsible for offering clerical support to the HR team.

We are looking for someone who has strong organisational skills with the ability to prioritise a busy and diverse workload; someone who will remain calm and rational under pressure.  Working with people you will need to have good communication skills both written and verbal, be able to demonstrate tact and diplomacy and possess effective interpersonal skills with a strong customer focus. 

There will be times when you need to be resilient, especially when dealing with difficult issues; it is, therefore, essential that you can demonstrate courage in the face of adversity while maintaining an optimistic outlook.  A flexible and positive can do attitude is essential, with previous HR experience being an advantage.

In return you will be welcomed into a supportive and friendly team where you will have the opportunity to grow, develop and gain invaluable HR knowledge.  You will be encouraged to undertake training appropriate to your field and progress within the Professional Body for Human Resources, the Chartered Institute of Personnel and Development.

This is a full time position but we would welcome and equally consider job sharing opportunities for the right candidates.

This position will be based at our Operations Centre, Westport Road, Burslem, Stoke on Trent ST6 4JF.  However, you will be required to travel to our Broadcast Centre, Hanchurch Lane, Stoke-on-Trent ST4 8RY on a regular basis

Closing date for applications: Friday 7th February 2025 – 12 noon

Interviews: On-site interviews Thursday 20th February 2025

Salary: £23,000 - £24,500 per annum, depending on skill and experience. Plus staff benefits that include life assurance of 4x salary, healthcare cash plan, and matched pension contributions up to 6% 

UCB is a Christian Charity.  Schedule 9 Part 1 (3a) and (3b) of the Equality Act 2010 apply to this vacancy

Head of HR

Salary: £38,000 - £42,000 Full Time Equivalent per annum

Hours: 28 - 30 hours per week over 4 days

Location: ONSIDE Head Office, Worcester

Closing date: 9th February 2025

Interview Date: Week Commencing 17th February 2025

 

About the role

Join ONSIDE and discover the role as a Head of HR in the charity sector. This role is crucial in supporting the development and growth of our most important and valued asset – our people!

The Head of HR will be responsible for executing the operational aspects of our strategic plan while ensuring the HR function runs smoothly and effectively on a day-to-day basis. You will offer outstanding support to our managers and their teams, helping them deliver excellent services across Herefordshire and Worcestershire.

ONSIDE'S Benefits

26 days annual holiday + Bank Holidays

Your ‘Birthday Day’ Off

Supportive working environment & good work/life balance culture

Support with continuous professional development

Pension Scheme

Company Sick Pay Scheme (after qualifying service)

Additional Maternity & Paternity Pay (after qualifying service)

24/7 Employee Assistance Programme

Access to premium Calm App

Employee Engagement Forum to ensure our employee’s voices are heard!

Who are we looking for?

We are seeking an experienced and skilled Senior HR professional who thrives in a fast-paced, dynamic environment. You should have a solid understanding of current employment law and expertise across the full employee lifecycle, with experience in TUPE (both inbound and outbound) being highly beneficial. In this role, you will support managers in building and nurturing resilient, empathetic teams by ensuring robust HR processes and systems are in place.

You will be resourceful, patient, and proactive, offering exceptional support to your colleagues. Your excellent organisational skills will enable you to plan and prioritise effectively, maintaining a flexible and creative approach to adapting to changing priorities.

We’re looking for an engaging leader who can inspire and motivate both the HR team and the wider organisation. With a clear vision and creativity, you will drive the development of ONSIDE’s HR function, helping shape the growth, success, and diversity of our organisation. Your strong communication and interpersonal skills will allow you to build and maintain positive, productive working relationships across all levels.

Someone like you?

If you embrace difference and champion diversity.

If you are creative in your approach, can think around problems and find new ways to solve them.

If you’re looking for a job that you can be proud of and be passionate about.

These values run through our entire organisation. ONSIDE is a creative, collaborative community where people feel free to share new ideas or ask for support. If something’s not right, we don’t just change it. We change ourselves too.

Who are ONSIDE?

ONSIDE is a charity working across Worcestershire and Herefordshire, established in 1993 stemming from a belief that everyone has the right to be a valued human being and to be treated in a just and fair way.

In support of this belief, we provide a range of support services across advocacy, wellbeing and mental health for adults, children and young people who may be vulnerable, disadvantaged or discriminated against. This includes mental and physical ill health, sensory impairment, learning disability, drug and alcohol misuse, older people, and carers. Onside is funded through a range of sources to maintain its independence and ensure that the support it provides reflects the views and perspective of the people it wishes to help.

Our amazing team of skilled staff and volunteers make a difference to the lives of over 11,000 people a year!

More people need our help than ever before. Because of that, we are growing faster than ever before. The role of Head of HR is a real career opportunity to explore the world of finance within a charity setting!

ONSIDE reserve the right to withdraw this vacancy before the closing date.

Title: Executive Assistant

Salary: £18,563 pro-rata (FTE £30,939)

Location: Activity-based/Hammersmith

Hours: 21 per week, including Tuesdays in the office

Contract Type: Permanent

These are exciting times for Women's Pioneer Housing. We are developing over 160 new homes for single women in West London, including brand new offices on our site at 227 Wood Lane.

Founded in 1920 by women and men who understood the challenges faced by women trying to secure affordable, safe and independent housing at the time. The need for safe, secure, affordable housing for single women is as great as ever. We remain committed to making a positive difference to women’s lives by providing high quality homes and services.

We have been creating new roles to support our growth, our people and continue our commitment to providing excellent customer services as we embark on this new, exciting chapter of service improvement. Working alongside the Corporate Services team and reporting directly to the CEO, the Executive Assistant will be the first point of contact for enquiries referred to the CEO and will provide an effective administrative support.

You will already be working in a customer-focused environment and will be able to balance priorities, resolve queries and manage a wide-ranging portfolio. You will have intermediate MS Office skills, particularly in Outlook, PowerPoint and Word. An ability to quickly grasp other software packages will be a distinct advantage. An understanding of social housing is preferred but not essential – a great attitude, ability to adapt and learn are important attributes - respect for our residents and a commitment to delivering a 1st class service is key to this role.

We are a small team and work together to deliver shared objectives. If you are passionate about bringing excellence, are a good team member and can demonstrate an interest in and commitment to our work, we would love to hear from you.

If you would like an initial discussion to find out more about this role, please contact Susan Bernard, Head of Corporate Services, or Tracey Downie - Chief Executive.

TO APPLY:

Please send three documents to our HR mailbox:

• Up-to-date CV
• Supporting Statement
• Diversity Monitoring Form

You may find more information about the role on our webiste.

Closing Date: 23:59 Sunday 9th February 2025

Interviews and assessment: Friday 21st February 2025

We are recruiting for a permanent People & Resourcing Advisor, to join our non- profit charity based in South West London. As a key member of our HR team, you will provide end-to-end recruitment support for absences, vacancies, retention, and temporary resources, using workforce planning data and digital tools to source diverse and untapped candidate pools. Responsibilities include performing audits to ensure compliance with statutory legislation, developing and managing an in-house zero-hour workforce and recruitment agencies, and staying updated on market advancements and trends through networking and research. The successful candidate will implement new processes and systems for efficient resource management and ensure secure storage and compliance with Data Protection legislation for all resourcing data.

As our People Advisor you will also manage an Employee Relations caseload, advising, coaching, and supporting managers on people management matters using a business partnering approach. You will assist with the design, development, and review of our policies and procedures, ensuring robust and customer-friendly administration processes are in place. Additionally, you will support People and Culture on people-focused projects such as TUPE, pay review, and consultations, and provide administration support to ensure efficient responses enquiries. Acting in accordance with our values, code of conduct, equality and diversity policies is essential.

Hybrid working available with some travel to other sites

The Community Fundraising Assistant supports individuals and organisations raising funds for MSF, ensure the safe processing and acknowledgement of donations and the administrative processing tasks related to community and corporate fundraising, ensuring supporters have the best possible experience with MSF when raising funds for our work. They also provide stewardship and support to companies carrying out employee fundraising in the workplace, and for companies who chose MSF as their Charity of the Year.

The Community Fundraising Assistant plays a vital role in supporting a dynamic programme of MSF challenge events, community fundraising initiatives, and in-memory or tribute donations.

This position is essential to the smooth functioning of the Community, Events & Tributes team, ensuring efficient administrative processes, such as banking and donor acknowledgment, and financial reconciliations. The role also involves providing guidance and assistance to event participants and community fundraisers, offering excellent supporter care to help elevate donations and build lasting relationships.

A key aspect of this role is responding with sensitivity and empathy to donors making in-memory or tribute gifts, ensuring that their needs are met with care and attention.

By delivering exceptional stewardship, the postholder will foster ongoing support and engagement, encouraging repeat donations.

The Community Fundraising Assistant will work collaboratively within the team, supporting day-to-day operations and helping to create a seamless and rewarding experience for MSF’s community of supporters.

DEPARTMENT: Fundraising

HOURS: 37.5 Hours Per Week (Monday - Friday)

LENGTH OF CONTRACT: Permanent

LOCATION: London - Hybrid

SALARY: £31,092.77 per annum

Internal grade: 12.1

Role Summary 

This role supports the entire Alcohol Change UK team, more specifically the Head of Office, People and Governance. They undertake administration for the People team, such as co-ordinating and supporting recruitment and maintaining Personnel records. This busy and diverse role works across the charity with all members of the team as well as our office and IT suppliers, solving basic IT issues and keeping the office running smoothly. The post holder will also be the first point of contact for the charity: answering our phone and directing enquiries as appropriate.

NOTE: The role is 70:30 split between office and IT: People, though this fluctuates to a higher focus on People and HR during times of recruitment.

The post holder will also work with our Governance and Executive Officer to support the Board of Trustees.

Key Tasks and Responsibilities 

Office

• Keep our physical office running well, including answering phones, welcoming visitors, organising electronic filing, operating our room bookings system, overseeing postage and print.
• Support the HOPG with office tenants including room booking, key cutting and buildings maintenance.
• Liaise with any buildings, repair and maintenance works (e.g. cleaning, pest control, etc) at the London office.
• Procure office stationery, consumables and equipment.
• Support all staff and associates with basic IT troubleshooting, including liaising with the IT support team and IT account manager.
• Support with the compliance of Health and Safety through training reminders and maintaining the Health and Safety platform.
• Help the team keep up-to-date with cyber security training (externally provided).
• Review supplier contracts and research alternatives to present best value quotes to the HOPG, such as insurance, utilities, etc.
• Book courier services when required and arrange delivery of resources to team members.

People

Recruitment:

• Support recruitment advertising, co-ordinate booking of interviews and support interview panels.
• Assist with the induction and onboarding of new starters.
• Update digital People records.

Learning and Development:

• Support in-house training/skills shares and maintain documentation/recording of these sessions.
• Support in booking external staff training.
• Produce and maintain records of internal and external staff training.
• Research, help develop and implement a new training and development policy.

Equality, Diversity, Inclusion and Belonging (EDIB):

• Quarterly reporting on Diversity statistics.
• Support in the organisation and running of the EDIB Forum

Other

You will also be expected to:

• Support the HOPG with People projects such as annual reviews and staff surveys.
• Generate and analyse reports related to sickness absence or TOIL to support with payroll processing.
• Attend training courses and events as required and share learning with other staff and trustees, as relevant.
• Occasionally work weekend and evening hours, for which time in lieu will be given.
• Undertake other work as requested by your line manager.
• Support the wider team with events such as the Dry January ® challenge, Sober Spring, etc

Job Title: Operations Assistant

Reporting Line: Head of Operational Services

Attendance Times: Monday – Friday 9am-5pm  (37.5 Hours)

Location: Safeline is based in Warwick Town Centre. Hybrid home and office working where effective service delivery allows.

Salary: £25,500 per annum

Benefits: 25 days annual leave entitlement, bank holidays, a birthday concessionary day and incremental annual leave with length of service. Matched pension contribution up to 5% of gross salary.

Safeline is a Warwickshire based, leading specialist sexual abuse and rape charity.  We help women, men and young people who have been abused to rebuild their lives, we protect those at risk, and we find ways to prevent abuse from ever happening.  We have been protecting and supporting people affected by sexual abuse and rape since 1994 and we intend to continue this vital work for many years to come because the need for organisations like ours has never been greater.

We have an exciting opportunity to join our friendly team as an Operations Assistant. As a member of the Operations Department, this role will support Safeline and the Head of Operational Services in the delivery of its day-to-day operational activity, ensuring the efficient, safe, and legal functioning of the organisation through a range of administrative, financial and practical tasks to enable Safeline to fulfil its aims and objectives. This role can be varied with tasks including book-keeping responsibilities, data collation, supporting Safeline with its HR needs, being a health and safely lead representative and supporting with Safeline premises and infrastructure needs.

The successful candidate will have previous financial, book-keeping experience and of working in an administration setting. They will be able to demonstrate their ability to work within the boundaries of strict confidentiality and discretion, display good organisational skills, have high attention to detail, have the ability to prioritise tasks as well as being able to consistently work to deadlines. They will report directly to the Head of Operational Services.  

Suitably qualified individuals interested in the role should follow the link to our careers page for the full Job Description and Apllication form. Alternatively, please contact Safeline via email. CVs will not be accepted.

The closing date for applications is 9am Monday 10th February 2025.

Safeline is committed to the Safeguarding of young people and vulnerable adults and adopts strict measures to ensure the safety of its clients. Safeline expects all staff to work within its safeguarding policies and procedures. Safeline is committed to promoting a diverse and inclusive community and encourages applications from all genders, ethnicities and cultures.

Director of People and Culture, L'Arche in the UK

ABOUT THE ROLE

Reports to: National Leader / CEO
Direct reports: HR Advisor, Head of Learning and Development, Soulful Internship Programme Leader
Salary: £72,800 (plus London weighting where appropriate)
Location: Hybrid, with 2-3 days a week in our London office. Please contact us if you would like to explore being based in another another L’Arche location (with 3-4 days a month in the London office). Regular travel to L’Arche Communities UK-wide, and to national meetings.
Hours of work: 37.5 hours per week, full time
Contract: Temporary. This is a maternity cover post available until May 2026 (or until the current postholder returns, or resigns and is replaced, if earlier).

If you are a relational leader with HR and change experience, could you give us a year of your energy and expertise, to deliver and develop our vision?

Main purpose of the role:

Lead people vision, strategy, systems, and services that make L’Arche a great place to work, belong, and grow in Community - so that we live out our mission and values.

Key responsibilities:

- Lead L'Arche to be a life-giving place for people to work, belong and grow.
- Recruitment, retention, remuneration, wellbeing and belonging.
- Learning and development.
- HR Structures, strategy, and services.

Key criteria for success:

During the year of maternity cover as Director, you will work with people across L'Arche to:

- Get to know the people, mission, ethos, and daily realities of L'Arche.
- Oversee ongoing performance and flourishing of the national HR and L&D teams, lead HR leads in the Communities, and provide HR advice to leadership.
- Lead our ongoing programme to refresh terms and conditions, consulting and communicating proactively and transparently.
- Lead a campaign to achieve consistent, confident, and values-led line management across L'Arche.
- Develop stronger national HR and L&D structures and resources, and people functions in the Communities.
- Lead national recruitment initiatives, especially expanding the "soulful intern" programme.
- Contribute to wider initiatives, including on financial management, EDI, volunteering and attendance management. 

Essential criteria:

- Significant management experience of HR systems and decision-making, and employee learning and development.
- Either: CIPD Level 7 / equivalent qualification, OR substantial experience of people and systems leadership.
- Understanding of employment law and of current best practice in people and culture, HR, and learning and development.
- Experience of leading change.
- Experience of planning and managing budgets and analysing financial risks and opportunities.

ABOUT L'ARCHE 

L'Arche is a worldwide movement of people with and without learning disabilities building community together. We aim to be a beacon for our society - of what social care can be, what life with learning disabilities can be, and what a human society can be.

L'Arche in the UK is a registered charity and a regulated provider of care and support. Our 11 Communities in England, Scotland and Wales offer a varied mix of adult supported living, registered care, and day services. 

Our UK annual turnover is about £20m. Well over a thousand people across the UK belong to a L'Arche Community, including about 300 people with learning disabilities and more than 700 employees and volunteers. 

If you join our friendly and supportive organisation, you will be well supported and gain access to a variety of additional benefits that come with working with us:

- Joining shared meals since cooking and having a meal together is what we are all about.
- Achieve professional qualifications while benefiting from exceptional training and development opportunities
- Enhanced Maternity, Adoption/Surrogacy, and Paternity Pay (depending on length of service, details available on request)
- Interest free loans and salary advances available
- Free eye tests and a contribution towards the cost of glasses if you need them for work.
- Free DBS / PVG checks
- Free SSSC registration
- Free Blue Light Card
- Professional membership fees paid if they are directly relevant to your role
- Free Employee Assistance Programme available to everyone
- Up to 5 days paid compassionate leave
- Up to 6 days paid (pro rata) for time off for emergency dependents leave
- Carer and Childminder costs available in some circumstances to facilitate attendance at residential meetings
- Specialist bereavement counselling for employees and their family members
- Access to the Bike to Work scheme

A full role description and person specification can be found in the recruitment pack.

The closing date for applications is midnight on Sunday 16 February 2025. 
The first round of interviews will be online, between 25 February and 4 March.

To apply, please answer the questions on our online application form.

Please also read our privacy notice for job applicants.

REF-219 157

Location: Preference for a base at our Bristol office with hybrid working available. We are also open to applications from remote (UK based) candidates, requiring monthly visits to our Bristol office.

About Resource Futures

We want to create a future where organisations, people and communities can thrive using material resources.

Resource Futures is an organisation accelerating the shift towards a circular world: putting restorative practices of reuse, repair, recycling  at the heart of the fight to address the climate crisis. We help governments, businesses, NGOs and non-profits embrace regenerative change and rebalance their relationship with resources.

We are non-profit-distributing and have a close-knit team of 50+ trusted employees who collaborate across various areas of the business. Our multi-disciplined and connected approach sets us apart from the competition and enables us to build robust solutions that have a meaningful impact in the world.

We are passionate not only about what we do but how we do it, and we’re proud to be a part of the global B Corp movement to use business as a force for good. Employee-owned and independent, we’re all about helping each team member grow, and together striving towards our goal of creating a sustainable world.

The opportunity

We have an exciting vacancy in our Finance team for someone who would like to grow and develop into the finance profession. This is a fantastic new opportunity for an enthusiastic person, who may be currently training for bookkeeping finance qualifications (e.g.  AAT, ) or planning to start training for a career in finance. If you have a positive “can do” attitude, excellent attention to detail, previous experience of assisting in finance tasks and self-motivation to learn, we would love to hear from you. You will be trained on company processes and procedures, and supported by our Finance Manager in ongoing development of your skills.

Our Core Services team works across the business covering Head Office functions including Finance, Human Resources, Business Systems and Marketing. You will be part of a small and friendly team, in an ethical SME, assisting the Finance Manager in delivering smooth financial operations and contributing to the overall success of the business.

What you will be doing

· Processing weekly temporary staff payroll, including setting up new starters on QuickBooks Advanced payroll and completing payroll journals.

· Running payroll reports and payments through internet banking.

· Processing temporary staff auto enrolment pension contributions.

· Processing staff expenses through our project management software CMap, and importing into QuickBooks.

· Managing petty cash.

· Paying expenses and purchase invoices on QuickBooks in a timely manner.

· Responding to finance enquiries and producing reports for colleagues as required.

· Online banking authorisations as required.

· Processing accounts receivable remittances.

· Assisting with sales and purchase ledger functions on CMap and pushing to QuickBooks.

· Pulling purchase, sales and expense information from QuickBooks back into CMap.

· Reconciling QuickBooks accounts.

· Administrative duties to support the smooth running of the Finance deliverables, including filing and scanning.

· Assisting in improving financial systems and procedures.

· Undertake any other tasks as requested by the Finance Manager.

· Learning all of Resource Futures’ financial systems over time to support the Finance Manager in providing a holistic and effective finance function for the company.

The essentials

· Previous experience in a Finance Assistant or a similar role.

· Knowledge of relevant financial software.

· Excellent MS Excel skills.

· Highly numerate with an ability to spot numeric errors.

· Methodical and accurate, with an ability to collate and present error-free information and reports.

· Ability to multi-task and prioritise effectively.

· Strong organisational and problem solving skills.

· Good written and verbal communication skills.

· Ability to work as part of a team and independently.

Great to haves

· Experience of QuickBooks.

· Knowledge of a project management software (e.g. CMap).

· Experience in running a payroll.

· Purchase ledger knowledge.

· VAT knowledge.

· Experience in sales ledger and expense claims.

· Working towards AAT or other existing finance qualification.

· Book-keeping qualification.

Benefits

· Embedded flexi working culture.

· 25 days annual leave, plus bank holidays, each year (pro rata for part-time hours) – flexibility to work or use some bank holidays for annual leave.

· Paid volunteer time each year (a full day for those working 19 hours or more per week, half day for those working up to 18.75 hours per week).

· Enhanced maternity and paternity pay.

· Enhanced sick pay.

· Scottish Widows pension plan – the company will match up to 7% of your contribution.

· Group life assurance cover.

· Healthcare portal offering 24/7 GP access, mental health support, wellbeing advice, financial and legal guidance.

· Mental health and wellbeing group with trained mental health first aiders and responders, maintaining a focus on support for our team.

· A cycle to work scheme for all and on-site showers at the Bristol office.

· Home and tech scheme - costs at Currys and Ikea spread across 12 months, and up to 10% savings.

· On-site charging points for electric vehicles at the Bristol office.

· Paid professional membership such as CIWM or IEMA.

· An opportunity to become a company member, contributing to decision making and the future of our business.

· Consultative Group – a group of employees providing an anonymous vehicle for employee voice, raising issues, proposing changes and engaging senior management.

· Regular line manager 1:1s and performance reviews, with opportunities to discuss and build targets that inspire and push you professionally.

· Annual training budget to ensure continued progression and development, as well as regular internal ‘Lunchtime Briefs’ and other sessions to share skills and knowledge across all roles.

· Two annual team activity days, each followed by evening socials.

· Green and accessible Bristol office, surrounded by nature, and close to the harbourside.

· Accessible central Glasgow office close to local public transport links.

· An opportunity to join a friendly, fun, professional, challenging, and supportive place to work, and a team that is collectively focused on making a positive impact.

Resource Futures is an equal opportunities employer. We strive to create a working environment where everyone can make best use of their skills, free from discrimination or harassment.

We celebrate difference and encourage everyone to join us in being themselves at work. We pride ourselves on working flexibly to enable our people to take care of their mental health and maintain a good life-work balance.

We are Disability Confident and a Living Wage employer, and our hiring decisions are based on merit, qualifications, and business needs.

We recruit and treat everyone with equality and respect regardless of age, disability, gender, gender reassignment, marital or partnership status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. In line with the expectations set out in our Equality, Diversity and Inclusion policy, we place an obligation upon all of our people to respect and act in accordance with this statement.

Personal Assistant to Chief Executive Officer (12 Months  Maternity Fixed Term Contract)

We have an exciting new opportunity at CEME for a Personal Assistant for a 12 month fixed-term contract starting in April covering maternity cover. If this is for you then please apply along with a 1 page supporting statement stating why we should hire you and skills and experience you will bring with you.

Company Description

Our mission here at CEME is to inspire inclusive business growth, contributing to economic prosperity. Our vision is a world where engineering, technology, design and manufacturing businesses improve life and wellbeing.

Our values define how we work and what we do:

• Inspire people to achieve more through learning fast.

• Being inclusive, involving everyone regardless of who they are.

• We are innovative, exploring new thinking that will change the world and how we live.

• Being open and honest, displaying the highest levels of Integrity in all that we do.

Role Description

This is a full-time on-site role located in the Rainham, East London, United Kingdom as a Personal Assistant to the Chief Executive Officer. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, and clerical skills.

1. JOB PURPOSE

• To provide high level confidential support on all aspects of administration and management of specific projects.

• To provide proactive support by anticipating needs and planning priorities.

• Following up actions and monitoring progress on behalf of the CEO.

• Create positive relationships with staff in stakeholder organisations.

2. PRINCIPLE ACCOUNTABILITIES

2.1 Administration and Correspondence

• Responsible for preparing all emails, letters and other communication ensuring consistency and appropriate level of standards in communication is maintained.

• To monitor all incoming emails and correspondence and proactively respond where appropriate or highlight to the CEO any correspondence of an urgent nature.

• Prepare presentation and briefings using PowerPoint.

• To monitor the CEO’s email inbox providing holding emails or responses as required and highlighting any urgent, personal or sensitive email.

•Liaise with the Company Secretary to help coordinate production of board packs for CEME Board meetings.

• Attend daily updates with the Chief Executive, plan and prioritise urgent activities.

• Responsible for maintaining all filing and confidential shredding.

2.3 Attendance at meetings/minute taking

• Attend monthly Senior Leadership Team SLT meetings and take a full record of the minutes and provide a draft

copy to the CEO within an agreed timeframe and on approval circulate the minutes.

• Follow-up actions and inform CEO of any issues that need to be addressed.

• To attend as required any business meetings or events as requested by the CEO.

• Supporting the SMT on specific projects on top of existing priorities, management of agendas, forward planner and chasing actions

2.4 Diary & Travel Management

• Overall responsibility for the day-to-day management of the CEO’s diary ensuring that all meetings are scheduled accurately, meetings are re- confirmed and the CEO updated of any changes ensuring effective time management.

• Organise travel and hotel arrangements for the Chief Executive utilising booking agents and resources as required.

• Providing detailed travel schedules, itineraries, directions and maps as required

2.5 Telephone Enquiries and Visitors

• To ensure that all telephone enquiries are answered promptly and appropriate action taken, updating the CEO on all urgent calls and prioritising messages accurately.

• To be proactive in identifying where calls need to be transferred to other executives or parts of the business ensuring prompt customer service.

• Professionally meet and greet all external visitors offering appropriate refreshments and providing any support to the visitor as required.

• Manage internal visitors proactively updating the CEO on any meeting changes or delays and ensuring all parties are fully equipped with any meeting documentation as required.

2.6 Daily management of the CEO’s Office

• To ensure that the CEO’s office is well maintained, refreshed twice daily in respect of removal of crockery following meetings and replenishing of water jugs and glasses.

• Ensure the office is tidy the office prior to any internal or external meetings.

• Purchase and maintain the office tea/coffee/refreshment stocks and liaise with the on-site catering company to arrange any additional meeting refreshments as required.

2.7 Event Co-Ordination

• Providing management and supervisory support to other staff for major events and co-ordinating delivery and execution.

• To co-ordinate any events or functions delivered by the CEO’s office utilising and liaising with internal and external suppliers as needed.

• To book or arrange any external events or function as required for the CEO including seminars, training sessions or networking groups.

• To book any internal meeting rooms required and arrange in conjunction with C&E any refreshments of AV equipment

2.8 Finance

• To raise any Purchase Orders or New Supplier Forms as required.

• To complete expenses claims for the CEO keeping a track of receipts

• Ensure that urgent documents and contracts that require signatures are dealt with in a timely fashion.

• Arrange for processing of invoices and payments in conjunction with Finance.

• To prepare and submit the CEO’s expenses.

2.9 Other

• To support the non-Executive Chairman as required in relation to correspondence, communication, events and company procedures.

• Work with and support the Executive team in respect of administration, planning meetings and tracking deadlines.

• To undertake ad-hoc projects that may include, but are not limited to, marketing, web management and HR.

• To proactively work with the CEO to ensure continuous improvements in the effective management of the CEO’s office.

• Forward planning ahead of the year and months to ensure smooth planning of events / meetings etc in advance.

• Providing HR support and working alongside HR in particular supporting organisational change through things like the Great Company to work, Staff engagement, creation of Recruitment packs and candidate management

3. KNOWLEDGE & EXPERIENCE

Key Attributes:

• The ability to build strong relationships at a senior level, including the CEO
• Having strong organisational skills and effective planning.
• Demonstrating an accurate, efficient and maintain good calendar management.
• The ability to develop good and honest working relationship with all employees.
• An awareness of your responsibility and integrity.
• Ability to deal with sensitive information and communication - telephone manner, etc.

Knowledge of:

• Experience of office management and multi-tasking (not essential but desirable)
• Be able to deal with people at all levels and inspire confidence.
• Highly competent in IT (Word, Excel and PowerPoint)
• Qualifications and/or other Essential Certificates.
• Minute taking at Board Level.
• Recognised certificate Microsoft Products.

Qualifications:

• Educated to A-level or equivalent in English and Maths.
• Evidence of Continued Professional Development (CPD)

Experience:

• Have a good experience of working at a senior level - minimum Board Director level, PA experience ideally to CEO
• Knowledge and ability to deal with staff issues and ensuring they are dealt with in the best and most effective way.
• Ability and experience to to take minutes of meetings and reflect an accurate record.

Other Information

• Reporting to: CEO
• Location: Rainham, Essex
• Hybrid working: Minimum of 3 days in the office
• Salary: £30,000 - £33,000 (dependent on experience)
• Hours: 30hrs per week, 4 days per week

Benefits @ CEME:

Our vision is a world where engineering, technology, design, and manufacturing businesses improve life and wellbeing

• 25 Days Annual Leave plus Bank Holidays
• Aviva Pension Scheme ; 6.5% employer contribution and 1.5%employee contribution
• Westfield Healthcare £250 contribution towards learning and development
• Volunteer Days; 4x paid days per year to volunteer
• Birthday Off
• Duvet Day; 1x day off per year
• Complimentary Coffee 4pm
• Friday Finish Flexible Working
• Up to 3x social events December Holiday; gifted 3x days off between Xmas and New Year

5. HOW TO APPLY:

To apply please provide a supporting statement no longer than 2x A4 pages saying how you meet the selection criteria and your motivation to applying. Provide the names and contact details of two referees (who will only be contacted if you are offered the job) along with your current salary and notice period.

CLOSING DATE: Friday 28 February 2025

With Interviews taking place week commencing Monday 10 March 2025

Starting Date: TBC April 2025

About Us

We are an ‘Outstanding’ (Ofsted 2023) secondary academy, established in 2018 to provide an excellent education for children in Wimbledon.

Two years after opening, we moved into our brand-new building which is modern, bright and equipped with state-of-the-art facilities in every area of the curriculum. We are oversubscribed and fortunate to have an amazing level of support from the community with waiting lists for entry into every year group of our academy.

Harris Academy Wimbledon promotes high levels of academic achievement across the curriculum, encourages participation in extra-curricular opportunities and empowers students to make decisions wisely. The curriculum is rich, diverse and personalised ensuring every student achieves his or her true potential. Academic success goes hand-in hand with a rich variety of enrichment and extra-curricular activities; these help foster a spirit of aspiration, resilience and joy in learning.

Professional learning is at the heart of the academy, supporting all staff in their development. The academy has a growth mindset approach where industry and commitment are seen as cultural virtues. Development of resilience, self esteem, managing risks/consequences and the ability to work effectively together all form a key part of the pastoral provision.

There is a great deal of collaborative working and sharing of good ideas about what works within secondary academies at Harris. The successful candidate will be joining a friendly and outward looking group where professional development and progression opportunities are second to none.

Main Areas of Responsibility

The key duties of this role will cover:

• Managing the Principal's diary, including identifying and arranging meetings and dessiminating briefings and documents, adding any necessary deadlines
• Communications and administration, including proofreading correspondence, communicating with key stakeholders, dealing with complex enquiries, and maintaining files and contact lists
• Managing meetings
• Being the Clerk to Governors
• HR support, including managing resignations, absence leave, risk assessments and sickness records

A detailed list of responsibilities can be found in the Job Pack.

Qualifications & Experience

We would like to hear from you if you have:

• An appropriate degree or equivalent level of education
• Training in the use of a variety of ICT packages
• Knowledge of personal assistant roles and responsibilities
• Training in typing and formatting of a variety of documents including spreadsheets
• At least two years' experience working in school or other educational establishment
• Experience of managing staff in relation to the PA role
• Some experience of human resources e.g. recruitment and/or monitoring attendance
• Experience of working to targets and deadlines
• Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
• Experience of managing diaries at a high level, including communication with a range of audiences
• Experience of managing high profile events
• Experience of developing policies, processes and procedures

Please download the Job Pack for a full person specification.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about on our website.

About Lord’s Taverners

The Lord’s Taverners exist to positively impact the lives of young people facing the challenges of inequality. We work to provide inclusive and impactful cricket programmes, empowering young people with disabilities and from disadvantaged communities to develop the knowledge, skills, capabilities and confidence required to overcome the challenges of inequality, raise their aspirations and reach their potential. 

Lord's Taverners are an evolving and transforming Charity with a heritage of 75 years, with an ambition to impact the lives of more young people than ever before. 

Lord’s Taveners is committed to equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. Our workforce should be truly representative of all sections of society and the communities we serve.

Each employee should feel respected and able to give their best.

Our values: We Include, We Inspire and We Empower drive everything we do. 

About the Role

We are seeking an conscientious and organised individual to join Lord's Taverners as our People and Operations Assistant. They will provide support and assistance to the People Manager to deliver a best practice people journey for all Lord’s Taverners employees. Alongside this, the role will work within the Finance and Operations Directorate to provide support and assistance to best practice governance with various governance and compliance tasks to support our operational functions. This is a matrixed role that will work primarily across both the People and Programmes and Finance and Operations Directorates.

Benefits

- 25 days annual leave + Bank Holidays 

- Five additional holiday days between Christmas and New Year 

- Pension contribution of 6% 

- Group income protection (long-term incapacity pay) 

- Critical illness 

- Life assurance (death in service) 

- Health Cash Plan 

- Enhanced maternity and paternity leave pay 

- Employee Assistance Programme (Health Assured) 

- Two volunteering days 

- Birthday day off 

- Season ticket loan 

- Flexible working 

- Wellbeing plan 

Hybrid Expectations

This role is based out of HQ (London based) in a co-working space with other charity organisations. There is a minimum requirement to attend at least 2 days per week.

First Stage Interview

Thursday 13th February

Second Stage Interview

Wednesday 19th February