Hr Administrator Jobs

  Oracy gives young people the skills and confidence to shape their lives and to build a more connected and cooperative world   

  Both nationally and internationally, public discussion and political debate are increasingly polarised and divided. Social media, fake news and new technologies such as AI can create echo chambers, where claims pass unchallenged, and different views are hard to find. The English-Speaking Union shows that there is a more constructive and collaborative path.  The ESU was founded in 1918 to build greater understanding and friendships between people and nations. We are an educational charity with international reach, with an ESU in over 50 countries. Today our work is focussed on training young people in oracy – speaking and listening skills, in critical thinking and self-expression - to build skilful communicators and engaged citizens and leaders.  

The English-Speaking Union and our work is more important now than ever.  

The Corporate Services team provides essential strategic and operational support across the organisation. Our governance function oversees compliance, risk management, and performance frameworks. The finance team manages budgets, financial planning, and reporting. All of this contributes to effective decision making. We are also responsible for looking after our properties, which includes maintaining oversight of two commercial leases, and maintaining Dartmouth House which is a grade II* listed events venue and our Head Office in Mayfair. 

The Governance Officer will provide high quality secretariat support to the Board of Trustees and its sub-Committees, and effective administrative support to the Chief Operating Officer. 

This role will work closely with the Executive Assistant to the Director General. 

Responsibilities and Expectations  

• Prepare and share agendas, minutes and actions for Committee and Board meetings. 
• Maintain, monitor and report progress on the Board and Committee Action Log. 
• Coordinate inputs to the annual management planning cycle. 
• Support the annual board effectiveness review. 
• Support and the annual external audit process. 
• Maintain the gift and hospitality register. 
• Manage the declaration and disclosure registers, and compliance monitoring tracker. 
• In consultation with our lawyers, carry out due diligence checks as required. 
• Maintain the contract register and advise on and facilitate reviews. 
• Undertake one-off projects in support of our Corporate Services. 
• Provide effective administrative support to the Chief Operating Officer. 

Skills and Experience  

• A track record of providing secretariat support. 
• Excellent administrative skills, highly organised with very good attention to detail. 
• A tactful and conscientious individual who can navigate through complex situations 
• Understands the importance of maintaining confidentiality
• A good understanding of charity governance. 
• Strong written and oral communication skills. 
• A motivated self-starter who can quickly translate issues into solutions. 
• A team player who can quickly build trusted relationships at all levels. 
• Strong communication and interpersonal skills. 
• Can confidently and professionally challenge and hold people to account. 
• The ability to manage several projects simultaneously whilst working at a high standard.
• Excellent IT skills including Microsoft Office. 

Benefits

•  Up to 10% employer matched pension contributions
• 28 days annual leave plus 8 days Bank Holiday (Pro rated)
• Employee assistance programme
• Group Life Assurance
• Cycle to work Scheme

Civitas Recruitment are delighted to be working with a fantastic major UK charity who strive to create a just world, free from poverty. To strengthen their commitment to diversity, equity, inclusion, and belonging (DEIB), they are looking for a Diversity, Equity, Belonging and Inclusion (DEIB) Manager to join their team. This is an initial 3-month FTC paying a salary circa £195 per day.

About the Role

This role is perfect for an experienced DEIB Manager who thrives on leading structured, high-impact initiatives. You’ll be responsible for managing the end-to-end delivery of DEIB projects, overseeing timelines, coordinating with stakeholders, and ensuring that all initiatives align with the charity’s broader strategy.

While knowledge of diversity and inclusion principles is valuable, this position requires strong project management expertise, ensuring that DEIB programs are effectively planned, tracked, and delivered on time.

Key Responsibilities

. Project manage DEIB initiatives from planning to execution, ensuring key milestones are met.

. Oversee the DEIB work plan, tracking progress, identifying risks, and recommending solutions.

. Serve as the main point of contact for internal teams, employee network groups, and senior leaders, providing operational support and ensuring clear communication.

. Prepare and present project reports, status updates, and insights to leadership and stakeholders.

. Manage event planning and coordination for key DEIB initiatives, ensuring smooth execution.

. Collaborate with internal teams to integrate DEIB best practices into company-wide programs and strategies.

. Ensure all DEIB projects comply with equality legislation and align with company policies.

About You

We are looking for an organised, strategic, and solutions-focused DEIB Manager with strong Project Management experience and with a track record of successfully leading initiatives across teams.

Essential Skills & Experience:

. Proven experience in project management, ideally in HR, DEIB, or organisational development.

· Good knowledge of Equality Legislation

· Good understanding of inclusion, diversity, and equality within a working environment

· Proven extensive experience in stakeholder management (internal and external)

· Excellent communication and presentation skills, with the ability to influence at all levels.

· Knowledge of diversity, equity, and inclusion principles and how they apply in the workplace.

Desirable:

 

· Formal Project Management qualification (e.g., PRINCE2, Agile, PMP).

· Degree level qualification and/or equivalent experience in business administration,

project management or events planning and delivery.

· Understanding of staff Networks and their role in supporting the wider diversity

agenda

· Demonstrable experience of dealing with matters of a highly sensitive and

confidential nature

Application process:

This is a fantastic opportunity to drive meaningful change within an organisation that values both structured project execution and inclusive workplace culture. If the above role description sounds of interest and you feel like you meet the criteria; please apply immediately or for further information, please contact Syed at Civitas Recruitment for a full JD and informal discussion. Early applications are encouraged.

Welfare Rights Adviser & Triage Officer

Salary £32,445 per annum ( £19,467 pro rata for part time) - subject to skills and experience 

Hours of work 22.5 hours a week over three days (initially a 3 month temporary contract). Hybrid working for the foreseeable future with regular attendance to the office at least 2 days a week at Royal Free Charity, The Pears Building, Pond Street, London, NW3 2PP and Royal Free Hospital- Support Hub.

Our vision

Our vision is for everyone served by the Royal Free London NHS Foundation Trust (RFL) to have access to world-leading healthcare, delivered by a thriving workforce, and driven by medical research that has a global impact. We support the 17,000 staff of the RFL and their two million patients across Barnet, Chase Farm, North Mid and Royal Free hospitals and more than 30 NHS services.

What we do

Through the services we provide, and the programmes and equipment we fund, we make a profound and immediate difference to patients’ experiences of care. Our volunteering, support hub, and complementary therapy teams enhance the hospital journey for all patients – whether they live locally or come from further away to access the trust’s specialist services. Our support of the RFL workforce enables staff to perform at their very best. Spanning individual professional development and training through to organisation-wide interventions, our initiatives bolster employee resilience and mental health so staff can achieve the best outcomes for patients. We fund ground-breaking research with the potential to change people’s lives, whether it’s through our grants programme or delivering major capital funding appeals.

Our approach

We are a solution-focused strategic partner to the RFL, helping our hospitals to go further and faster than the NHS could do alone. We believe funding decisions should be made based on strategic priority and impact, with a strong focus on co-production.

The Royal Free Charity (the charity) invests in:

- enhanced support for patients

- vital support for our staff

- ground-breaking research and innovation

- cutting-edge medical equipment

The generosity of our donors, fundraisers and volunteers enables us to do this.

The charity, which employs over 90 people, is working towards becoming an employer of choice.

The role

The welfare rights adviser & triage officer will report to the welfare rights supervisor.

Welfare and benefits casework (approximately 50% of the role) and Triage officer (approximately 50% of the role).

In this role, you will triage all referrals we get into the Support hub and take a small number on as casework.

You will be supporting people affected by long term health issues with financial challenges, supporting with benefit and housing advice, and referring on for further support where appropriate. 

The team

The support hub department is here to support people affected by long term health conditions (patients and carers), to help them with the practicalities of living with a chronic condition; to improve wellbeing and quality of life. 

We are here to transform patient experience and staff experience and change lives for the better.

We aim to play our part in addressing inequalities in health, through supporting with the wider determinants of health (e.g., finances, housing); areas which can have a direct impact on someone’s health outcomes and recovery. Through doing this, we support the NHS and Royal Free London NHS Foundation Trust staff, stepping in where they may not have the time or expertise.

Principal accountabilities / responsibilities: -

Welfare and benefits casework (approximately 50% of the role) and Triage officer (approximately 50% of the role)

Triaging:

· To provide an efficient and effective system to support referrals and enquiries into the support hub welfare rights advice service.

· To assess eligibility of referrals and enquiries, according to set criteria

· To triage referrals into the service (usually patients referred from Royal Free Hospital clinicians), assessing individual situation and level of need).

· Offering one-off advice based on circumstance, providing accurate, up to date information

· To allocate those with the highest level of need for ongoing case work to an adviser

· To develop and maintain effective working relationships and referral systems, with a broad range of service providers.

· To refer or signpost people to other services where required 

· Establishing trust, effectively responding to clients going through challenging times. 

· Making sense of information, using your skills as an adviser to establish where and how help is needed for each individual.

· Give value to the resources of the client who is accessing support, helping to focus on a positive client journey.

· A small number of those that you triage, you will take as casework.

Welfare and benefits casework

· To provide welfare rights advice and casework for people affected by long-term health conditions, including inpatients, outpatients, and carers.

· To work two days per week on site, mainly based at the Royal Free Hospital or the Royal Free Charity officer

· To provide advice and support on welfare benefits, housing matters (that do not require a solicitor), and non-FCA regulated debts.

· To check whether clients are in receipt of all the benefits they are entitled to and help them claim relevant benefits.

· To help clients understand benefit decisions and challenge them (where appropriate) by way of mandatory reconsiderations and appeals.

· To help clients ensure they keep to their responsibilities in respect of their benefit claims, for example by notifying any relevant changes of circumstances.

· To refer or signpost clients to other agencies or departments as appropriate, e.g., housing solicitors; community care cases involving social services and NHS duties, FCA-regulated debt and immigration services.

· To signpost or refer to other services that might be valuable to a client such as condition specific charities, mental health support, or offerings in the local community that would improve their health and wellbeing.

· As part of this role, there may be some advice given to NHS staff.

· There may also be some involvement in new advice projects

Working with others

· To provide a combination of face-to-face and telephone appointments.

· To ensure that people accessing the service feel welcomed, valued, and understood.

· To provide first class customer service to all enquiries, including staff, patients, and carers of the Royal Free London

· To effectively support RFL hospital staff, feeding back to referrers, and focusing on building positive relationships across the Trust.

· To engage effectively with casework supervision, including by keeping accurate, up-to-date records on the case management system and following internal team processes

· To work with the support hub team members, offering peer support, sharing learnings, and participating in team meetings

· To build effective working relationships with staff in other departments of the Charity

· To build good working relationships with other relevant organisations, and to liaise and establish contact with relevant national and local agencies and services.

· To maintain up-to-date knowledge of external agencies and changes in legislation, policies and practices and adapt and share this information as appropriate.

· Safeguarding – to be aware of your duty to protect individuals to live free from abuse, harm and neglect, and to follow correct internal policies and procedures where you have concerns for an individual.

Administration

· To provide a high-quality service that is personal, responsive and sensitive, ensuring confidentiality and adhering to the Data Protection Act 2018 and GDPR.

· To maintain case records for all client contact, to enable the continuity of casework, ensuring an accurate and up to date case work system, using our case management system ‘Advice Pro’, following the advice team processes and keeping to the ‘terms of service’ we send to clients.

· To maintain the diary for booking appointments and follow-up actions, using the case management system.

· To respond to phone and email enquiries from clients and third parties, in a timely manner.

Person Specification

Qualifications

· CSE/GCSE in Maths and English or equivalent

Experience

• Extensive experience working in a welfare-rights related role and independently (Essential).
• Managing your own case load, supporting people with a range of welfare issues including benefits (applications, mandatory reconsiderations, appeals) and housing issues.  (Essential).
• Experience of working with people affected by long term health conditions would be beneficial, as well as an understanding of the issues and challenges they face.
• To have experience using a case management system; proficiency with Advice Pro would be advantageous.

· Not for profit or NHS experience would be helpful.

Skills & knowledge

• Up-to-date knowledge of welfare benefits and rights, housing and debt (considering what matters must be referred on)
• To have excellent communication skills, including: 
  • Outstanding listening skills
  • Effective verbal skills, while adapting your approach to different audiences
  • Excellent written skills
• The ability to empathise and support people going through difficult times
• To be able to deliver a high quality of customer service to agreed timescales; and
• To be highly proficient in carrying out independent and varied case work
• Excellent IT skills, including a thorough knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook).
• To have an outstanding eye for detail and accuracy.

· The ability to prioritise, organise and manage workload effectively whilst dealing with unplanned interruptions.

• Awareness of other pathways and services available to signpost or refer people.
• To have excellent numeracy, literacy, and administrative skills.
• To be willing to continue updating own knowledge and skills, including learning of new systems where required. 
• To be self-confident and willing to take responsibility.
• Gaining insight from your role to inform the RFC’s contribution to national conversations.

· Able to deal with sensitive information in a confidential and professional manner.

· Understanding of the role of health and social care services and pathways would be helpful

Benefits:

Core benefits

· 25 days of paid holiday, plus three-day office closure rest period between Christmas and New Year, and UK bank holidays. This increases to 30 days leave after five completed years of continuous employment (all leave is pro rata for part time employees).

· A contributory pension scheme, where we match your 4% contribution towards your pension. If you choose to increase your payments into your pension scheme, we’ll match your contribution up to 9%.

· A sick pay package that offers one month’s full pay and one month’s half pay in any 12-month period if you’ve been with us for less than two years. This rises to two months’ full pay and two months’ half pay in any 12-month period after two years of continuous employment.

· Occupational maternity pay and paternity pay packages that provide more generous support than statutory pay alone.

· A flexible working policy to support our employees’ work/life balance.

Support for your financial wellbeing

As a member of the Royal Free family, you’ll be entitled to benefit from:

· Expert financial advice from our financial partner, the London Credit Union

· Savings on purchases with the Blue Light Card

· Our Death in Service benefit

Support for your health and wellbeing

· Subsidised gym, pool and classes at our Rec Club in Hampstead

· Secure bicycle parking and shower facilities at our Hampstead site

· Fortnightly guided meditation

· Free massage therapy from our complementary therapy team

· Menopause peer support group

· Employee Assistance Programme offering 24-hour access to free confidential advice and support on work and personal issues.

The recruitment process

To apply for this post send your:

• CV (please include your last employer and dates of employment)
• Cover letter addressing how you meet the criteria set out in the job description and person specification. 

Please note, that applications submitted without a cover letter may not be considered for this role.

Closing date for application: Thursday 10 April 2025, midnight

Interview date: Tuesday 22 April 2025/Wednesday 23 April 2025

Please kindly note that we may close the job advert before the closing date if we receive a large volume of applications.

- You must be eligible to work in the UK

We are happy to consider any reasonable adjustments that candidates may require during the recruitment process. 

As an equal opportunities’ employer, the Royal Free Charity is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Royal Free Charity and act in line with our values of dedication, innovation, partnership, energy and respect

Office Facilities and Support Manager

Cystic Fibrosis Trust is the charity uniting people to stop cystic fibrosis (CF). We fund vital research, improve care, speak out and race towards effective treatments for all. Cystic Fibrosis Trust is here to make sure everyone with cystic fibrosis can live without limits.

We are recruiting an Office Facilities and Support Manager to help us make a great workplace. We have just moved to a new office, so you have a real chance to make this role your own.

You will be responsible for the day-to-day office management, providing an office reception service, coordinating office services including site access, maintenance, cleaning, office equipment and supplies, maintaining and servicing meeting rooms, dealing with incoming and outgoing post, deliveries and courier services.  

You will also support with managing Health and Safety including setting up, reviewing and maintaining up to date procedures and processes, being a designated fire warden and Emergency first aider, providing staff/volunteers with induction and training on Health and Safety and office procedures. You will deal with office facilities and support queries, as well as support the wider Finance and Resources teams with HR and IT support as required.

To be the right candidate for this role, you will:

• Be experienced in office facilities management 
• Have experience in supporting workplace Health and Safety
• Demonstrate experience in an administrative or business support role 
• Be a good communicator with excellent interpersonal and customer service skills
• Have excellent organisation and time management skills 
• Have proficient computer skills with experience using Microsoft Office

We offer a range of benefits including flexible working, 30 days annual leave plus bank holidays (this will be pro-rata for part time staff), opportunities for learning and development, pension, healthcare cash plan and more.

Closing date for completed applications - Wednesday 16 April 2025

Interviews expected - Wednesday 23 April 2025

We reserve the right to bring forward the closing date if necessary.  Therefore, if you are interested in this role, please submit your application as early as possible.

Please note you will need to have the right to work in the UK before starting work for us and we will check this. 

NO AGENCIES PLEASE.

How to apply

Please see the job description for more information on the role. If you would like to discuss the role before applying, please contact us.

To apply, please select ‘Apply Now’ and complete our application form and equal opportunities form.

The Cystic Fibrosis Trust aims to be an inclusive workplace where everyone belongs, can be themselves and achieve their full potential. We want to attract, develop, and retain staff with different backgrounds, experiences and perspectives; particularly people who have cystic fibrosis; people who identify as being from an ethnic minority group, as LGBTQ and people with disabilities.

It is our policy not to discriminate against any person because of their age, gender reassignment, being married or in a civil partnership, being pregnant or on maternity leave, disability (physical and mental), race including colour, nationality, ethnic or national origin, religion or belief (including lack of belief), sex, sexual orientation or union membership.

REF-220 846

We have an exciting role as a Fundraising Officer to join our small but ambitious fundraising team.  We are embarking on a significant capital redevelopment, and will raise income through trusts and foundations, individual donations and corporate supporters.

You will be responsible for supporting the Head of Fundraising with timely communications to both supporters and prospective donors, researching potential fundraising opportunities, maintaining the CRM system and reconciling fundraising accounts.

You will be involved in the creation of fundraising campaigns and be required to liaise with team members from across the organisation to gather information develop these campaigns.

We are looking for a Project Manager within our Service Delivery team. You will need experience of developing and maintaining relationships with clients as well as excellent project management skills with a track record in undertaking and managing projects from commissioning through to completion. You will also need quantitative research experience with skills in questionnaire design and experience of online and postal methodologies, data handling, analysis and reporting.

Salary: £31,016 - £38,500 per annum, plus benefits (pro rata if applicable)

Contract period: Fixed term contract for 12 months

Job Type: Flexible (part time or full time - 30 to 37.5 hours per week, over 5 days Monday to Friday)

Reporting to: Team Leader of Picker Programmes

Team: Service Delivery

Location: Oxford / hybrid working – up to 100% remote (must be based within the UK)

You will be responsible for building and maintaining effective relationships with a portfolio of key customers as well as ensuring successful delivery of a range of customer programmes, including a project relating to people’s experiences of having babies in neonatal care.

In this Role

In this role you will:

• Build and maintain effective relationships with a portfolio of key customers
• Ensure successful delivery of a range of customer programmes across quantitative survey development and implementation, qualitative research and mixed mode evaluation projects
• Complete activities including questionnaire design, administration of surveys, managing, collecting and checking data, resolving queries, producing reporting outputs, providing final quality assurance, managing day to day interactions with key sub-contractors
• Work collaboratively within Picker and external partners to successfully complete service delivery to the highest standards
• Ensure all surveys and other documentations are published in accordance with company working practices, internal working practices and external regulatory requirements

About you

You will have:

• Demonstrable experience of managing and developing client relationships
• Excellent project management skills with a track record in undertaking and managing projects from commissioning through to completion, on time, on budget and to total client satisfaction
• Experience of undertaking quantitative research: questionnaire design; experience of online, postal methodologies; data handling, analysis, and reporting
• Relevant experience in employee surveys, patient surveys, social research or market research
• Ability to work to deadlines and tight timescales, managing time and adjusting priorities accordingly
• Ability to manage workload with frequent interruptions, multiple demands on time and requests from stakeholders
• Ability to work independently under managerial direction, seeking advice as required, and gain required approval at predetermined stages of projects
• Been educated to degree level or equivalent in a relevant discipline, or equivalent experience

This is a summary of the job description. Please review the full job description.

About Picker Institute Europe

Picker is an Oxford-based charity with an international reputation as a key authority in the measurement and improvement of patient experience. Our mission is to make person-centred health and social care a reality for everyone.

We evaluate the areas of health and social care that matter most to people, producing actionable and insightful results to drive advances in standards. If you are passionate about putting people at the forefront of healthcare services, then Picker could be the place for you.

Working with us

Here at Picker, we believe in treating our people well; from excellent career opportunities to a positive, collaborative culture. We all work with a shared set of values that inspire us to achieve the biggest impact. We work to understand, measure and improve the areas of health and social care that matter most to people, producing actionable and insightful results to help providers deliver better care. If you are passionate about putting people at the forefront of health and care services, then Picker could be the place for you.

Working alongside colleagues who are experts in their field, you will be part of a team contributing to our vision ‘the highest quality person centred care for all, always’. You will contribute to our research with NHS Trusts and many high profile charities, such as The British Heart Foundation, Pancreatic Cancer UK and Mind.

To support you we offer a friendly, person centred working culture with many benefits including:

• Flexible and hybrid working opportunities, including flexible start and finish times
• Convenient Oxford location with free parking
• 25 days annual leave, increasing to 30 days, plus eight public holidays
• Option to buy or sell up to 5 days of annual leave
• Christmas office closure (currently an additional 3 1/2 days leave)
• Contributory company pension scheme (currently employer matching up to 8%)
• Enhanced maternity, paternity and adoption pay
• Free life assurance (currently 4 x salary)
• Tailored learning and development, including access to complete iHasco training library
• Health and wellbeing resources including an Employee Assistance Programme
• Employee loan scheme (rental deposits, UK work visas, season ticket, emergency)
• Regular calendar of social activities organised by a dedicated Social, Wellbeing and Employee Engagement team

Joint Public Issues Team Internships 2025-2026

X2 Internships:  Two Fixed-term contracts to end of August 2026, for Christians aged 21-30:

- Joint Public Issues Team Intern (Communications Support)

- Joint Public Issues Team Intern (Constituency Action Network Support)

Are you a young Christian who is passionate about issues of justice and peace? Do you want to explore the intersection of faith, policy, and politics, and potentially pursue a career in one of these fields? The Joint Public Issues Team (JPIT) is recruiting to two full time paid internship positions: one focused on Communications (to start as soon as possible) and the other on supporting local churches to build relationships with their MPs (to start in September 2025).

You would be working as part of a small ecumenical team on a diverse range of tasks and initiatives including communications, policy, campaigning and supporter engagement, contributing to the public advocacy and political engagement work of the Baptist, Methodist and United Reformed Churches.

About JPIT 

JPIT is a partnership between the Baptist Union of Great Britain, the Methodist Church and the United Reformed Church, and the Church of Scotland is an associate partner. Its purpose is to help the Churches to work together for peace and justice through listening, learning, praying, speaking and acting on public policy issues. It is a team which brings together around ten staff working across the denominations. In recent years it has focused on issues around poverty, the economy, refugees and migration, the environment, peace and conflict, and politics.

The Internships

These internships provide opportunities to develop skills in campaigning, communications, research, and policy within a dynamic team environment. There will be opportunities for professional and personal learning and development to equip the intern for further employment after their time on the internship. Whilst we are looking for some evidence of certain skills and experience, candidates will have the opportunity to develop relevant skills during their time in the role.

These are full time paid roles with fixed-term contracts to the end of August 2026, and a salary of £25,513 per annum (we are committed to paying at least the London Living Wage). 

About You

We welcome and encourage applications from people of all backgrounds. You should be aged 21-30, have excellent communication skills, be enthusiastic and willing to take on new challenges, and be a practicing Christian. An Enhanced DBS Check will be required. We particularly welcome applications from people of Black, Asian and other Minority Ethnic groups (BAME), as they are currently under-represented within the team.

Our Culture, Values and Benefits

Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.

We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Well-being Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.

The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.

Application Details

If you require reasonable adjustments at any stage, please contact our HR team (details on the website)

Webinar: JPIT is running a webinar for anyone thinking of applying for these roles, on Wednesday, 2 April from 4–4:30pm. For further details and to sign up, or to watch a recording afterwards, please visit our website.

• Closing Date:Tuesday, 22 April 2025
• Interviews:Wednesday, 7 May 2025 in London 

Phyllis Tuckwell provides palliative and end of life care for people living with an advanced or terminal illness. Based in Farnham and Guildford, we serve a population of 550,000 across West Surrey and North East Hampshire.

Head of Philanthropy and Partnerships

37 hours per week (part time considered)

£44,772 - £49,140 per annum WTE

Location – Flexible working model with the role holder required to attend regular meetings at our Farnham site

Phyllis Tuckwell is looking for an experienced Head of Philanthropy and Partnerships to lead the newly formed Philanthropy Team. This role will lead on the recruitment and management of major donors as well as leading a team that also has responsibility for trusts, foundations and corporate fundraising. 

We are currently nearing the end of our Your New Hospice capital appeal and are looking for someone to take our high value giving into this exciting new phase. This role will be responsible for building a strategy and direction for the team, building a portfolio of major donors, and creating and optimising business processes. This role will also be a part of the Income Generation Leadership team and so will be expected to contribute to a collaborative and supportive team environment that values cross team working and fluid supporter journeys. 

The successful candidate will:

• Have significant experience of securing and cultivating five figure donations from high net worth donors. 
• Have experience in working in one of either trusts, foundations or corporate fundraising. 
• Have the ability to build meaningful relationships with a range of internal and external stakeholders.
• Have experience in developing and managing business processes that underpin high value fundraising, including due diligence processes and building of cases for support.
• Have a working knowledge of the requirements of high value funders and able to provide high level supporter care.
• Have experience of line management and leadership. 
• Be passionate about our project and our cause and be able to bring to life our case for support through persuasive communications.
• Work collaboratively within a multi-functional income generation team embracing a culture of continuous learning and mutual support for colleagues. 

In return we offer:

• 6 weeks paid holiday plus public holidays
• Group Personal Pension Plan (matched contributions up to 7.5%, salary exchange scheme optional)
• Excellent education and training 
• Blue Light Card Discount 
• Employee Assistance Programme
• Health Cash Plan Scheme
• Staff Benefit Voucher Scheme
• A motivated team whose passion is it to make a difference

For further information or an informal chat please call Jenny Peat, Director of Income Generation.

If you are unable to apply online, please contact HR . 

Closing date for receipt of completed applications: 13th April 2025

This post is subject to a standard Disclosure and Barring Service check.

Phyllis Tuckwell is committed to creating a diverse and inclusive culture, with the principles of fairness and equality at its core.  We are an equal opportunities employer, who values and respects our employees’ unique knowledge, skills and experiences.  We warmly welcome applications from all sections of the community.  All appointments are made following a fair and equitable process, based on merit, job requirements and business need.

NO MEDIA OR AGENCIES

A unique, remote, part-time opportunity for a mission-driven EA to support the founders of a fast-growing humanitarian NGO.

About Children Not Numbers

The escalating crisis in Gaza has left thousands of children in urgent need of medical care, trauma support, and long-term assistance. Children Not Numbers is a grassroots medico-legal NGO committed to the health, safety, education, and wellbeing of Gaza’s children.

Children Not Numbers was established in February 2024 by Sarah Ben Tarifite and Somaya Ouazzani, founders and co-directors, who were driven by the urgent need to support Palestinian children caught up amid an unprecedented conflict. In just over 12 months, the organisation has grown rapidly into a global network of over 115 staff and volunteers, most of whom are volunteer paediatric medics representing more than 30 subspecialties.

Their work includes:

• Emergency medical aid for sick and injured children in Gaza, delivered through collaboration between local staff and an international network of volunteer medics

• Short-term medical evacuation for urgent and complex cases – more than 230 children have been safely evacuated to date

• Rehabilitation and trauma support for children with life-changing injuries and extreme psychological trauma

• Maternal Support Programme – over 500 women supported across 1,100+ appointments

• Education and Empowerment Programme, currently supporting 300 children in Gaza with academic and psychological care

• International advocacy, including engagement with the UN, European Commission, UK government and other international bodies

About the role

As Executive Assistant to Sarah and Somaya, you will play a vital role in helping the co-directors manage their time, priorities and communications, as well as providing organisational support across a fast-paced, high-growth NGO.

Key responsibilities include:

• Assisting with workflows

• Schedule coordination

• Meeting coordination and follow-up, including: preparing agendas, taking meeting minutes, pre-meeting research notes, and follow up action points post meeting

• Screening and prioritising calls and emails

• Drafting and editing correspondence, communications, reports and presentations

• Processing expense reports

• Liaising internally and externally for collaboration and programme implementation

• Supporting with organising events, including team retreats, donor events (with fundraising team) and community engagement activities (with fundraising team)

• Assisting with administrative tasks across the organisation 

To be considered for this role, it is essential that you have:

• 2+ years recent experience as an Executive Assistant to Director-level or above, ideally in a small or fast-paced organisation.

• Right to work in the UK - this is a remote, UK-based role. We are not able to offer visa sponsorship or consider overseas applications

Desirable:

• Experience of working in a charity or not-for-profit, either as an EA or in another role, is highly desirable

• Project coordination and event planning experience

Please note: Only candidates who meet the two essential criteria above will be contacted. Applications from those with recent experience as an Executive Assistant plus employment experience within the not-for-profit sector will be prioritised. 

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Children Not Numbers are partnering with Laura Macnamara at QuarterFive for this role.

Application is by CV only. Please do not send a cover letter. 

We seek an Operations and Systems Change Manager with experience in developing and implementing systems change and oversee the coordination and monitoring of projects and staff. 

About Us

We are a new and inclusive organisation empowering East and Southeast Asian women and their families. ESEA women share a common culture and experience similar issues, eg. immigration, racism, trafficking, and other forms of gender-based violence and exploitation in the UK. We campaign to completely eradicate financial hardship and end violence among women and our dependents within the ESEA UK community. We provide a safe space, advocacy, health, housing, education, co-learning and other holistic support and services. We are a non-hierarchical organisation with our trustees as key facilitators, working with our staff and volunteers to implement and deliver our projects. 

We are seeking exemption under the provision of the Equalities Act 2010 Schedule 9 Part 1 under the occupational requirements as this post requires the postholder to be female or identifying herself as female.

Responsibilities:

• Develop organisation’s operations systems, ensuring that policies and compliance on finance, HR processes, safeguarding and organisation administration are based on our values and ethics 

• Create budgets and financial reporting

• Enable a robust working practice that is empowering, safe and supportive for staff, trustees, volunteers and partners

• Lead a collaborative system of work planning, monitoring, reporting on the projects’ achievements and management of the organisation’s budget 

• Facilitate excellent communication and coordination across the charity’s projects and partners. 

• Ensure work and services are delivered according to our aims and objectives and can contribute towards systemic change on issues we are addressing. 

• Enable the collective development of caring and people oriented policies and procedures 

• Develop a collective approach on fundraising strategy together with the Fundraising and Income Generation Manager, other staff members, trustees and volunteers. 

• Manage risks and issues and take corrective measurements 

• Coordinate the projects with other project partner organisations and stakeholders

• Manage the reporting of deliverables together with partner organisations

• Share management and supervision work of staff and projects.

• Participate in the development of a non-hierarchical systems and collaborative approach of the charity across different work of the organisation. 

• Other organisational work to be agreed 

Experience: 

• Excellent understanding of rights based campaigning on migrants and human rights issues through a woman’s lens 

• Excellent knowledge of women’s issues and violence and oppression that impact on migrant women. 

• Self-motivated and proactive, able to work both as part of a team and independently

• At least 3 years experience in a systems change approach in developing the work of an organisation and  supporting/supervising staff and projects management 

• Proficient in developing fundraising strategy and applications 

• Good knowledge of how migrant community groups organise and work together

•  Experience in building networks and alliances and in collaborative work 

• Good level of knowledge of employment, immigration and welfare policies and procedures 

• At least 2 years experience on developing operational systems and compliance within a charity setting 

• Understand and commits to the aims and values of the organisation in promoting and protecting the rights of migrant workers, specially those women who were trafficked and experienced all forms of gender violence 

• Embedded and engaged in the ESEA community with an in depth understanding of nuanced community issues
   

​This role requires applicants to be able to show that they have the right to work in the UK.
The deadline is 2 May 2025 at 12 midnight and interviews start 12 May 2025.

Business Support Assistant (Part-time)

18 hours per week or 24 hours per week term-time- Monday to Friday

We are looking for a Business Support Assistant to join the central team at Manchester Young Lives. Previous administrative experience is required for this post, alongside good organisational and time management skills as well as the ability to multitask and prioritise deadlines. The ideal candidate will have excellent computer skills and knowledge of other digital technologies, including the confidence and ability to develop and grow within the role.

Working patterns will be discussed with shortlisted candidates at interview.

Please note CVs will not be considered as part of your application for this position. Application and demographic forms must be completed via our website. Closing date: 6th May 2025 at 9am

Only shortlisted candidates will be contacted, if you haven’t heard from us you should assume your application has not been successful on this occasion. This post is exempt from the Rehabilitation of Offenders Act 1974.

Build Up is a charity that runs practical construction projects across London, supporting young people aged 10-23 years old to shape their local area. We’re looking for a Programme Manager to join us and lead the delivery of these projects.

The role

You’ll coordinate Build Up’s year-round programme of youth-led design and construction projects, managing two Construction Project Managers to deliver them. You’ll develop project ideas selected by our young people and support our team to set up strong working partnerships. Overseeing Build Up’s pipeline of new projects and working with our fundraisers and partners to bring them to fruition will be central to your role.

Who you are

We’re looking for someone who can work flexibly across projects, balancing immediate and longer term priorities. You’ll have people management experience and be able to delegate and provide extra support when needed. Build Up’s partners include both informal groups and local authorities, so we need someone who’s comfortable setting up effective working relationships with organisations of all sizes. We don’t expect applicants to have design and construction expertise – full supervision is provided by other team members.

We value lived experience relevant to young people facing structural inequalities, including those related to ethnicity, gender, class, disability, income, housing, sexuality or care experience.

Who we are

Young people are often excluded from decisions about their communities, especially in areas of regeneration. At Build Up, we’re working to change that by supporting young people to design and build community spaces. We bring young people, builders and designers together, equipping young people with the tools and agency to have ownership over their neighbourhoods.

Key details

Salary: £41,926-47,008 FTE (£33,541- 37,606 pro rata for 4 days)

Hours: 4 days (30 hours) per week (flexible)

Benefits: 32 days plus public holidays (pro rata), 8% employer pension contribution.

Location / work pattern: We expect the successful applicant to work in our Elephant and Castle office at least 2 days a week.  The role will also involve in-person site visits and meetings throughout the week.

Start date: 1st July (flexible)

How to Apply

Click on the 'Apply via website' button below to apply online. The closing date for applications is Monday 14th April 2025.

The Institute

The Institute for Employment Studies (IES) is an independent, apolitical, centre of research and consultancy in employment policy and human resource issues. We work closely with employers in the manufacturing, service and public sectors, government departments, agencies, and professional and employee bodies. Based in Brighton, the Institute is a not-for-profit organisation (company limited by guarantee) and a registered charity with around 60 multidisciplinary staff. Our turnover is in the region of £3 million a year.

The role

The Office Manager is a key role assisting the Director of Finance and Resources, in the delivery of a high quality and continuously improving service.

The post is part-time (21 hours per week) with a minimum expectation of working in the office between Tuesday and Thursday.

Office and IT responsibilities

■ To create and maintain a professional and efficient office environment.

■ Support IES staff as needed with IT issues – prioritise and escalate issues with Third Party IT Provider, maintain snagging list to recognise common/repeating issues, and provide staff training as needed.

■ To source, manage and maintain all IES equipment and be the main point of contact for staff equipment queries.

■ To take responsibility for all day-to-day issues within the office and facilities management including facilitating meetings and assisting remote workers, liaising with the managing agents, contractors and other visitors.

■ Take responsibility for IES health and safety compliance, DSE assessments, office induction and equipment set up.

■ Be an active member of internal working groups (e.g. Knowledge Management) and act as owner or lead where required.

Administrative Support

■ To provide Finance, HR and general office admin assistance.

■ To work with the Director of Finance and Resources to ensure IES’s policies and procedures are kept up to date and communicated effectively in line with organisational developments and changes in legislation, advocating a best practice approach wherever possible and provide staff training as needed.

■ Assist the Director Finance and Resources with monitoring IT and data protection compliance throughout the organisation, ensuring secure data storage, transfers, archiving and deletion.

■ Assist with Director Finance and Resources with Board meeting administration, arranging meetings, helping draft board papers and taking minutes.

■ Assist with provision of IT and Finance information for Tender applications

■ Assist Director Finance and Resources with improvements in, and ongoing maintenance of relevant areas of IES Intranet.

■ To manage and maintain the IES Forward Utilisation file and process.

■ To manage the IES Consultant process, sending out consultant packs, gathering forms and contracts and populating and updating consultant spreadsheet.

■ Negotiate contracts with suppliers and the lease holder where required.

■ Undertake reasonable additional tasks as required.

Person Specification

Job-related knowledge, skills and abilities

The successful candidate will have:

■ Good organisational skills; able to identify all key steps and resources needed to complete a task.

■ Good knowledge and understanding of IT systems.

■ Experience of and ability to use Microsoft Outlook, Word, Excel, SharePoint and PowerPoint.

■ Excellent use of English and ability to proofread, write and update IES policy documents.

■ Experience of working in a service department, of clarifying requirements and expectations when delivering a service and of ensuring that service users are kept informed of any issues that may affect delivery to the agreed deadline.

■ Reliable and adaptable, able to respond to changing priorities.

■ Able to work on own initiative with accuracy and attention to detail.

■ Prepared to suggest improvements to current ways of doing things.

■ The ability to work effectively with a wide range of people at the Institute and our partners/suppliers.

Qualifications

Qualifications in, or experience of administrative work and basic IT support within an office environment.

Working at IES

We support flexible working and will consider applications from candidates seeking to work flexibly or part-time. The post will be based in our office in central Brighton, although we work in a hybrid way.

Salary: £28,000 and £32,000 (full time equivalent) depending on skills and experience.

To view our full range of benefits, please see the IES benefits guide.

IES offers a friendly workplace culture and has an active social committee. Brighton and the surrounding areas offer a superb location in which to live with easy access to the sea, countryside, and plenty of culture and nightlife. Brighton is close to Gatwick airport (30 mins), London (1 hour) and France (2.5 hours).

Our research and practice are guided by our values and our staff act in accordance with these. Our values centre on: respecting others, acting with integrity, collaboration, curiosity, excellence and compassion. You can learn more about what it’s like to work at IES by looking at our Glassdoor profile.

IES holds a sponsor licence however, due to recent changes in immigration laws and regulations, we are unable to provide sponsorship for skilled worker visas for this role. Please note that this limitation only applies to visa sponsorship for skilled worker categories. If you currently have the right to work under a different visa category, we encourage you to apply and indicate your immigration status accordingly.

The Institute for Employment Studies is a registered charity (no. 258390). IES seeks to be an equal opportunities employer.

St Paul’s is a vibrant, dynamic and ambitious church at the heart of the international city of Cambridge, with a vision to be a place of radical welcome and hospitality. The large, adapted church building has become a hub for community activity, encounter and prayer.  St Paul’s is looking for a full-time Centre Manager to play an essential role in the success of our ambitious vision. The Centre Manager will manage the operational life of St Paul’s Church and Community Centre, this includes all areas of its multifaceted life but with a focus on the commercial operations and building and people management