Governance And Events Administrator Jobs in N1 0JL

Job Title: Administrator

Location: London, Hybrid

Reporting to: Global HR and Facilities Manager

Contract type: Permanent

Salary: £32,753 - £37,666 Gross per annum, depending on the experience

Deadline: 31 January 2025

Conciliation Resources

Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts. For 30 years, we have been making peace possible. We currently have over 70 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide. Conciliation Resources is deeply committed to keeping people safe from harm, whether they are personnel or those who come into contact with our work.

Job Purpose 

To provide high quality, comprehensive administrative support to the Executive Management Team and various functions as required (Executive Management Team, Governance, HR, Operations).

Scope and Accountability 

The post carries a high degree of responsibility and autonomy for maintaining confidentiality and discretion. The position reports to the Global HR and Facilities Manager and will be task managed by others as required. This role sits within the Core and Operations Department led by the Chief Operating Officer.

Person Specification

Knowledge  

• Good computer literacy and knowledge of MS Office, particularly Excel, and database software.

• Fluent written and spoken English.

• Knowledge of information management systems including databases.

Experience  

• Experience supporting senior executive staff, preferably including support to a team or number of staff.

• Experience of working in an organisation with an international outlook, preferably with experience of working with individuals in different time zones.

• Proven experience of effective administration of meetings 

• Experience of communicating with external bodies or individuals on behalf of a senior executive team.

• Experience of event organisation including logistics, travel (domestic and international including visas and travel booking) and budgeting. 

• Experience of working effectively as a link between executive management and other key stakeholders.

• Proven experience of prioritising own workload and working autonomously.

• Experience of taking fast and accurate minutes.

• Prior experience using content management systems (desirable – training will be provided)

Skills/Attributes 

• Excellent interpersonal and team working skills, including an ability to be diplomatic and persuasive in working with other staff, managers and trustees.

• Excellent written communication skills, including the ability to draft documents and correspondence and accurately transcribe. 

• Good friendly verbal communication skills, including cultural sensitivity.

• Discretion in dealing with confidential or sensitive information.

• Excellent organisational skills (i.e. time management, work planning and an ability to work on own initiative).

• Ability to meet deadlines under pressure and calmly manage several competing priorities.

• Commitment to peacebuilding and Conciliation Resources’ values.

What we do at Hampton Fund is simple: we relieve the burden of financial, physical and emotional hardship and create opportunities to live well in our local community, here within the London Borough of Richmond upon Thames.

Each year, we do this directly by helping with the costs of gas, electricity and other household essentials for over 2,000 local residents. But we also do it through financial support to 50+ local voluntary sector organisations. Our vision is for an empowered, resilient and compassionate local community where everyone has an equal opportunity to thrive.

We are seeking a highly organised and proactive administrator.  You will play an integral part in the distribution of critical funds, and support the development new ways of working as we implement an ambitious new strategy.  You will use your excellent customer care skills to provide support directly to those applying to us for help, and work closely with the small staff team to provide meaningful change in peoples’ lives within the local community.

Position: Grants Administrator

Responsible to: Chief Executive

Location: Hampton, TW12 2SA (this is an office-based role as you will be dealing with grant applicants in person).

Salary: £26,500 per annum pro rata

Contract: Permanent, Part time - 0.6 (22.5 hours per week)

How to apply: Click the Quick Apply button below. You’ll be asked to submit a CV and a short 1-page statement about your relevant skills and motivation.

Closing date: 3rd February 2025.

Please note, we’re actively reviewing applications and interviews will be held on a rolling basis. The ad may close early if a successful candidate is found.

What you will be working on:

• Supporting the assessment of Individual Grants, under the supervision of the Individual Grants Manager.
• Answering enquiries by phone, website, email and in person. 
• Working with Grants Managers to prepare papers for grant committees, and other trustee meetings.
• Maintaining records on our grants databases, both setting up new grant records and editing existing ones. From this you will be running reports and preparing additional analysis, for quality assurance or other purposes.
• Supporting the smooth running of the office, and working with the team to maintain and develop systems or processes that support the efficient running of the grants programmes and the office more broadly.

• Supporting the delivery of key strategic projects. 
• Supporting communications, outreach and marketing work to promote Hampton Fund’s work and grant making programmes.

 About you:

This is a wide-ranging role, which will suit someone who is happy assisting with a variety of tasks, taking a proactive approach and with a good eye for detail.

This role is for you if…

• Are someone with a passion for community based support, and a team player with strong organisational and customer care skills.
• Have the ability to work comfortably with numerical and financial information.
• Have some relevant previous experience that demonstrates administrative skills such as using databases and Information Management Systems.
• Are caring and compassionate, with good listening skills and understanding of vulnerabilities.
• Have good IT skills, and are familiar with MS Office (including Word, Teams, Excel, Outlook)

The Froebel Trust's Administrator is at the very heart of our charity's work - involved in governance, grants, events and more. Working with trustees, committees, members of the Executive Team as well as tutors and grant holders, this job is varied and sometimes fast-paced and pressurized. It involves a large degree of autonomy as well as lots of opportunities to collaborate with colleagues. 

CREST Waltham Forest is a local voluntary organisation that currently works within the fields of adult mental health and well-being, older adults with dementia, is the Locally Trusted Organisation for 5 Big Locals and provides the management of a thriving community centre.   The Senior Administrator will support the Operations Director but also work closely with all team leaders and managers within the organisation and be accountable to the members of the Trustees Management Committee.
The Senior Administrator will lead on all administration processes including IT provision and the development for the effective delivery across all CREST WF’s services and projects to its respective clients.
The ability to work using their own initiative is essential as well as be confident to liaise and be part of the different teams/services that make up CREST WF.  The role is critical to ensuring all the administrative functions run smoothly and efficiently; they will be responsible for co-ordinating and executing a variety of tasks that support daily operations across the organisation and contribute to the overall success of the organisation.

About GISF

The Global Interagency Security Forum strengthens NGO safety and security practices worldwide. We have more than 130 member INGOs and offices in London and Washington, DC. GISF’s member-led structure makes us a trusted platform for collaboration, a driver of innovative security risk management (SRM), and a repository of best practices. We also work closely with policymakers to enhance their understanding of SRM. We strengthen NGO security practice worldwide by:

• Maintaining and building from our expertise in humanitarian security risk management
• Offering trusted platforms for coordination and knowledge sharing
• Driving innovation, capturing best practice, and improving SRM capabilities.
• Supporting policy-makers and the humanitarian system to increase their understanding of SRM and maximise access to people in need

What We Offer

• 25 days of annual leave increasing annually after 2 years, up to a maximum 30 days (plus bank holidays)
• Office shutdown between Christmas and New Year
• Employer Pension contributions
• A focus on professional development, including access to overseas events, workshops, and training

The Job

The Admin and Projects Officer (APO) will work closely with GISF’s Business & Operations Manager and the Head of Global Membership and NGO Services. The APO will provide efficient administrative support to enable the smooth functioning of the GISF Secretariat. You will be working as a part of a UK/US Administrative Team. Some European travel may be required to support at events. 

Job Description

• Maintain GISF publications stock and storage
• Support with project mail outs
• Support with event logistics and organisation
• Maintain and distribute GISF promotional and marketing stock
• Support with membership database updates
• Support with grant opportunity identification
• Office Manual and Employee Handbook Updates
• Coordinate GISF meetings, including booking meeting rooms
• Travel bookings for GISF Team and events
  • Support emergency deployment of staff responding to crises
• Support with managing IT provider
• Liaise with London office property manager on behalf of the team
• Maintaining filing system on cloud server
• Support with consultancy contracts and all staff recruitment
• Provide administrative support to GISF’s governance bodies
• Provide general administrative support to the team

Person Specification
Essential Skills/Experience

• Some experience in a similar administrative role 
• Able to work on own initiative – a self-starter 
• Able to work virtually as part of an already existing team
• T-literate, with good knowledge of Microsoft Word and Excel and Office 365
• Good communication skills and strong written and spoken English
• An eye for detail and a systematic approach to work
• Ability to handle confidential information

Desirable

• Knowledge of CRM systems (Salesforce)
• Previous experience in the charity sector 

The Fundraising and Events Officer at Kids Operating Room (KidsOR) will play a pivotal role in supporting the organisation’s mission to provide safe surgery for children by managing the stewardship of mid-level donors, coordinating all administrative aspects of the Fundraising team, supporting the three Heads of Fundraising, managing fundraising events, overseeing fundraising pages, handling Raisers Edge database management, and ensuring appropriate donor recognition and thanking processes are in place.

Working across all income streams - Corporate, Trusts & Foundations, Philanthropy, Institutions, and Community fundraising - this role is key to fostering strong relationships with supporters and enhancing the impact of KidsOR’ s development initiatives.

This position will also involve collaboration with multiple internal stakeholders within the organisation to align efforts and maximise fundraising impact, and offers a great opportunity for someone interested in gaining a broad experience across fundraising income streams.

We are looking for an experienced Learning Events and Courses Officer to join our Learning team. This is a great opportunity for a creative and innovative events professional looking for their next defining role to join the Royal College of Radiologists (RCR), a charity that focusses on supporting doctors to deliver medical imaging and cancer services.

The Learning Events and Courses Officer will be joining our dynamic team at a pivotal time as we redesign and develop new and existing learning products and drive forward our global ambitions by creating and delivering an exciting programme of annual events. 

The postholder will be responsible for developing and delivering new and complex products (events and courses delivered in the UK, globally, online and in person) which are part of the wider RCR Learning Offer for RCR members and Fellows at all stages of their careers as well as delivering complex events and courses that feature as part of our annual programme. 

This role is also vital in enabling and facilitating collaborative working with our learning faculity groups and Strategic Board as we continue to establish and evolve working relationships with key stakeholders, subject matter experts and clinicians. 
The ideal candidate will be proactive, having strong verbal and written communication skills and bring expertise and market knowledge to advise on latest trends to support event delivery.

What you’ll do:

• Develop and deliver from start to finish several complex events and courses annually. 
• Lead the delivery of pilot products and events end to end. 
• Work closely with subject matter experts to generate inspiring and up to date programmes.
• Produce accurate budgets for live products, including direct costs, as well as forecast delegate and sponsorship income.
• Pro-actively contribute to evaluation of pilot products, feeding back on logistical and operational learning and recommending next steps. 
• Lead secretariat responsibilities.
• Monitor and respond to queries about the overall RCR Learning activities via telephone and email.

What you’ll need:

• Experience of delivering end to end event management across in person, online and hybrid formats using interactive technologies and facilitation techniques.
• Experience collaborating closely with external stakeholders to develop and deliver content.
• Experience in data collection and analysis to evaluate activities, generating reports containing actionable recommendations.
• Experience creating and managing robust budgets for a variety of activities.
• Experience providing high quality customer service to stakeholders.
• Experience in process development and improvement.
• Proficient user of Microsoft packages 
• Effective interpersonal skills 

If you are looking for an exciting and impactful role that supports doctors' learning and development, find out more in the Learning Events and Courses Officer candidate pack. 

Why join us:

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (40% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

We are COSRT - a unique professional body for specialist psychotherapists in the UK and beyond.  We provide and accredit training, set professional standards, and support professionals and the public.  All so that people can access the best possible therapy no matter where or who they are.

Now, after an internal promotion, we are looking to recruit an Organisational Support Officer.  This is a vital, interesting and challenging role.  It will mean you're involved in everything we do.  You'll work alongside and give practical support to all colleagues, using your skills to help us deliver products and services smoothly.

This isn't a stereotypical administration post - it is true support across our functions.There will be four main areas where you will be most involved:

• Training....including setting up agreements with trainers, providing pre and post event support for online sessions, creating products on our online training platform.
• Operations...including processing membership applications, dealing with queries from the public and professionals, supporting internal financial and other processes.
• Standards and governance...clerking complaints, setting up and supporting committee meetings.
• Communications...including social media posting, updating website content, creating newsletters.

There is no doubt that this is an exciting role.  No week will be the same and you will be supported in getting involved in as many things as possible to help your professional development.

To succeed you'll need to be flexible, proactive and have a diverse skillset.  You'll have an eye for detail.  You'll be good with numbers and able to do key administrative tasks.  You'll be comfortable working with technology and learning how to do new things quickly.  You'll be able to work independently as well as in close collaboration with others.  You'll be an excellent communicator, comfortable speaking with a range of people and producing high quality written outputs.

Main Purpose of the Role

This role supports Bond’s digital and events activities, maintaining its online presence while ensuring the successful delivery of Bond’s convening events.

The digital responsibilities include managing Bond’s digital channels to engage audiences and support its services, ensuring the effective use of platforms and systems, and monitoring user engagement to deliver key metrics. The post holder will also liaise with suppliers to ensure value for money and that systems are fit for purpose.

The event responsibilities focus on providing administrative and logistical support before, during, and after Bond and Bond working group events. This includes managing registrations, preparing materials, and assisting with communications. The role will also support the creation of content for Bond’s website, social media platforms and newsletters, enhancing Bond’s digital presence while promoting its events.

Bond convenes a wide range of audiences, including members and non-members, creating opportunities to connect, share knowledge, and collaborate. The events vary in type and size, including learning sessions, practical workshops, and information-sharing forums. Some events are exclusive to Bond members, while others are open to all, attracting delegates from diverse professional areas such as governance, fundraising, finance, human resources, programmes, policy, advocacy, communications, and marketing.

Main responsibilities

Digital marketing and content support

• Assist in executing email and social media campaigns, including drafting and scheduling posts, monitoring engagement.
• Support the Communications and Events Advisers by uploading and editing content for Bond’s website, including blog posts, reports, events, sessions, and speaker details, following provided templates and style guidelines.
• Help maintain Bond’s digital platforms by troubleshooting simple technical issues and escalating complex problems to Communications Adviser.
• Contribute to the development and posting of the communications content calendar, blogs, and social media posts as directed.
• Respond to basic website and digital queries from staff and users, escalating where necessary.

Event support and coordination

• Provide logistical support for in-person, virtual, and hybrid events, supporting completion of event briefs, managing registrations, preparing materials, and tracking attendee requirements (e.g., dietary and accessibility needs).
• Assist with maintaining and updating the CRM (Salesforce) by inputting attendance data and tracking metrics under guidance.
• Respond to delegate and participant queries in the events inbox efficiently, escalating complex issues to senior team members.
• Support the Events Adviser in drafting simple event communications, such as invitations, thank-you emails, and post-event updates.
• Help ensure Bond’s events are accessible and inclusive by following established guidelines and practices.

Administrative and general support

• Assist in liaising with suppliers, contractors, and stakeholders on straightforward logistical matters, such as confirming orders or schedules for events.
• Provide basic technical and administrative support for Bond’s website such as updating pages and uploading content.
• Support the creation of event attendee materials, such as name badges and formatted presentations, and ensure these are ready for events.
• Help compile attendee feedback and assist in drafting internal post-event summaries or reports.

Bond values diversity and works to advance equity and inclusion. All staff have a responsibility to ensure that they are being open, accepting and respectful to all that they come into contact with within their work at Bond, regardless their protected characteristics and race. Acting in accordance with the anti-racism and EDI policy, Bond staff must contribute to our inclusive organisational culture ensuring that they are aware and respond to micro-aggressions, everyday racism, sexism, LQBTQ+ misconduct and disability equity. Bond Staff must not be a bystander, reporting when they witness any behaviour that is not deemed acceptable.

Person Specification

The ideal candidate would have:

•  Familiarity with social media platforms (Instagram, Facebook, LinkedIn, and Twitter) and scheduling tools like Sprout Social, Hootsuite or Buffer.
• Good working knowledge of MS Office, especially Word, Excel, Outlook, and SharePoint, as well as CRM systems like Salesforce.
•  Supporting or working in events environments, including those with 100+ attendees, and managing event logistics.
• Working in customer-facing roles, handling queries, providing administration, and troubleshooting.
• Assisting with social media campaigns and creating written content for digital channels, including social media posts and email marketing.
• Building and maintaining relationships with internal and external stakeholders, such as speakers, suppliers, and colleagues at all levels.
•  Strong attention to detail and excellent organisational, planning and time management skills
• Strong written and verbal communication skills.
• Ability to manage and prioritise multiple tasks and deadlines.
• Flexibility and problem-solving skills to adapt to changing needs. 
• Ability to build strong relationships with a range of stakeholders, including speakers and suppliers, is essential. 
• Ability to work collaboratively across teams as well as independently. 

Benefits

Bond offers a competitive salary and benefits package including:

• 27 Days Annual Leave + Bank Holidays, with additional staff privilege days, normally between Christmas and New Year
• 7% pension contributions (staff pay 3.5%) ​
• Flexible working hours (Hybrid working – 1 day, minimum in the office per month)
• Staff Development days
• Perk Box access
• Employee Assistance Programme
• WeCare (Health and wellbeing services, including access to 24/7 online GP services, second medical opinion, mental health support such as counselling, guidance from health professionals, burnout prevention, life event counselling, get fit programmes, nutritionist advice, etc. – for staff and immediate family)
• Interest-free season ticket loan

How to Apply

To apply submit your CV and cover letter by midnight on Sunday 26th January 2025.

In the cover letter we expect you to set out:

• Why you are interested in this role
• How you meet the role requirements
• Your understanding of equity, diversity, inclusion and why it matters in this role

Bond and Equal Opportunites

Bond values diversity and works to advance equity and inclusion. All staff have a responsibility to ensure that they are being open, accepting and respectful to all that they come into contact with within their work at Bond, regardless their protected characteristics. Acting in accordance with the EDI policy, Bond staff must contribute to our inclusive organisational culture ensuring that they are aware of and respond appropriately to micro-aggressions, racism, sexism, LQBTQ+ misconduct and disability equity. Bond Staff must not be bystanders, and must report when they witness any unacceptable behaviour.

In order to assess and ensure the continued effectiveness of Bond’s Equal Opportunities Policy, all applicants are asked to complete a short questionnaire when applying. You are not obliged to answer the questions but the more information you supply the more effectively we can monitor our equal opportunity practices. Completion of all questions is voluntary and failure to answer any question(s) will not affect your application in any way. 

The information you supply will be treated in confidence and will not be seen by any member of the selection panel responsible for the appointment. The questionnaire will be detached from your CV and cover letter, stored anonymously and used purely to provide statistics for monitoring purposes.

Central London (Hybrid working supported)

Contract type: Permanent, Full time (Part-time/flexible working considered)

Are you interested in working for a charity aiming to improve evidence for better health and social care in the UK? Are you a self-motivated and highly organised person? Do you enjoy developing effective working relationships within and across teams? If so, come and join the Research & Policy Team at the Nuffield Trust.

You will have prior experience in an administrative or team assistant role, possibly in a research/academic/health organisation. More importantly, you will have diary and logistical management skills, exceptional attention to detail, problem-solving abilities, and strong interpersonal skills. You'll need to smoothly manage competing priorities with flexibility, diligence, and a friendly demeanour.

This role presents an exciting chance for someone with these relevant skills to immerse themselves in the realm of public policy and research. If you're eager to develop your skills and grow in a supportive and dynamic environment, we encourage you to apply.

You’ll spend your time:

• Supporting the team (including Directors/Deputy Directors and the CEO) with diary management, travel arrangements, accommodation, conference registrations, and expense claims.
• Organising and supporting relevant internal and external meetings, including a regular programme of lunch time learning sessions.
• Providing administrative support for research and policy project work, including proofreading, collating, data entry and maintaining electronic files as required.
• Working with other operational team members to provide general support across the Nuffield Trust.

We’d really like to meet you if you:

• Enjoy working flexibly and having the opportunity to carry out a wide range of tasks.
• Work calmly under pressure and to tight deadlines.
• Demonstrate first-rate organisational skills and the ability to plan ahead and prioritise multiple tasks effectively in order to meet deadlines.
• Have strong IT skills, particularly Microsoft Office.

To learn more about the role, please download a copy of the Candidate Brief.

To apply, please go to The Nuffield Trust Recruitment site and complete the online application process before midnight on Thursday 13 February. 

Closing date: 23:59, Thursday 13 February 2025

Interview date: Tuesday 25 February 2025

Please note that the diversity monitoring questions are optional and will not be shared with the selection panel. The selection panel will only have access to your CV and your statement of suitability for the post.

Offers of employment will be conditional upon the receipt of two satisfactory references. Applicants must also have the right to work in the UK. For further information please visit the UK Visas and Immigration website.

The Nuffield Trust is committed to being an equal opportunities employer. We wish to ensure that all applicants are treated fairly and appointed solely on their suitability for the post irrespective of age, disability, gender reassignment, marital/civil partnership status, pregnancy, race (including colour, nationality, ethnic or national origin), religion/belief, sex, or sexual orientation.

Reasonable travel expenses to attend an interview can be claimed.

Strictly no agencies.

Job Title: Administration Manager/PA to the CEO

Location: Home based

Responsible to: CEO

ABOUT US

The Teaching Awards Trust is a charity committed to raising the profile of the outstanding, life-changing work that takes place in education across the UK. We champion, celebrate and raise the morale of all those who work in education.  Our mission is currently carried out through two powerful campaigns; The Pearson National Teaching Awards and Thank a Teacher.

ABOUT THE JOB

This is an exciting new support role created to provide support to the team, and the CEO. The primary responsibility of this role is to provide high-quality administrative support to the Teaching Awards Trust, ensuring the efficient operation of the charity’s virtual office and daily activities. This includes offering confidential personal assistant (PA) services to the CEO and Board of Trustees, as well as providing cross-functional support to the wider team in areas such as fundraising, human resources, awards management, marketing, and event coordination. As this is a new role, you will have the opportunity to help shape and grow the role to make it your own.

ABOUT YOU

A track record of at least 4/5 years’ experience providing PA/Administrative support, ideally at a senior or executive level, with experience within the education/charity sector advantageous.

You will have excellent organisation skills with a strong attention to detail as well as exceptional interpersonal and communication skills.

The ability to build strong, collaborative relationships both internally and externally is essential for you to be able to hit the ground running in this new role.

As with other jobs of this level, a high level of discretion and confidentiality is needed when dealing with sensitive information

Overall, you will be looking for the opportunity to make a real difference in your role and to help support of aims of the trust.

ABOUT OUR BENEFITS

A salary of £30-35,000 per annum. You will be home based with some need to travel for team meetings and other events.  Annual leave is 25 days excluding bank holidays, Employer pension contributions of 6%, Learning and Development packages are also available.

ABOUT OUR APPLICATION PROCESS

The closing date for applications is midnight on 31st January 2025 but applications will be reviewed and longlisted as soon as they are received.

To apply, please follow the website link provided, along with a CV and a covering letter including why you are applying for this role and also describing your key achievements in your most recent administrative role.

Successful candidates will be contacted by phone or email by 3rd February 2025 for an initial short phone call conversation followed by remote first interviews during w/c 3rd February 2025.

Second round interviews will take place w/c 10th February 2025.

The Teaching Awards Trust is an equal opportunities employer, and we welcome applications from all suitably qualified persons. If you require any assistance or adjustments during the application process, please do not hesitate to reach out.

Who are Guts UK Charity?

People are suffering. People are dying. All because of a lack of knowledge about our guts. 

Guts UK is the only charity that covers all of the digestive system, from ‘top to tail’ covering the gut, the liver and the pancreas. Guts UK works actively and collaboratively with other charities. However, with our own limited resources, we choose to focus particularly on the conditions that have no other specific charity or voice - those illnesses that really are underserved such as pancreatitis, diverticular disease, irritable bowel syndrome (IBS), childhood gut and liver disease and digestive cancers.

Our vision is a world where digestive disorders are better understood, better treated and everyone who lives with one gets the support that they need. 

Overall Purpose of the Finance and Administation Officer

This is a pivotal role for the charity in ensuring finances are managed in a timely, accurate and compliant manner. The Finance and Administration Officer will maintain the day-to-day accounts for the charity including bank reconciliations, journal posting and invoicing and supported by our experienced Finance Manager, will be responsible for month-end and quarter-end closure and reporting and will support with the year end audit and reporting.

In addition to the financial responsibilities, this role is critical in providing administrative support for the leadership and wider team. They will support with key HR and admin processes including the onboarding of new staff and trustees and maintaining HR record management.

Who we’re looking for?

If you are a qualified finance technician or you’re part way through  finance or accounting qualifications then this may be the perfect role for you.   

We’re looking for someone methodical and structured, with a keen eye for detail who can keep our finances, HR and administration running smoothly. You’ll be someone who prides yourself on doing things properly and loves it when a system and a spreadsheet reconcile!

The role forms part of a small finance and operations team so the ideal candidate needs to be prepared to roll their sleeves up and support where needed to ensure we can keep our processes running smoothly and efficiently.

Location

We have offices in London and Huddersfield which are easily accessible by road orpublic transport. We support hybrid working but attendance in one of the offices [dependent on your location] is required on an average of 2 days per week. If you are interested in the role but have queries about office-base requirements, please contactus to discuss.

Please see the attached detail job pack for further information and how to apply. 

We are looking for a Conference Organiser who is highly skilled and experienced in delivering large scale conferences, exhibitions, and events and who will be responsible for designing, planning, delivering, and evaluating several complex and high-end conference for the Royal College of Radiologists (RCR), a charity that that focusses on supporting doctors to deliver medical imaging and cancer services.

You will be required to work closely with the RCR Learning team and directly with the Events and Operations Manager, the Marketing Manager and the Corporate Partnerships Officer as well as working with a dedicated group of subject matter experts (SMEs) who will lead the clinical aspect of the programme creation. In addition to this you will also actively participate in an internal working group of key stakeholders and 3rd party providers to ensure the smooth running of the conference. 

During the term of the role, effective evaluation and review will be required at all stages of the project including future proofing for the next event and supporting the identification of venues. 
Strong financial knowledge and experience is essential, and we are seeking someone who has strong commercial acumen and negotiation skills to ensure our conferences are delivered on time, with in budget supporting the organisational goal of financial sustainability.

The post holder will join our dynamic team at a pivotal time as we develop new and existing learning products for our membership and allied healthcare professionals and drive forward our global ambitions by creating and delivering an exciting programme of annual events. 

The ideal candidate will be proactive, have strong verbal and written communication skills and bring expertise and market knowledge to advise on latest trends to support event delivery.

What you’ll do:

• Develop and deliver from conception to completion a high level, complex event for audiences based in the UK and globally. 
• Lead on all operational and logistical delivery of the event. 
• Work closely with subject matter experts to generate an inspiring and up-to-date programme, streams, and content.
• Manage end to end experience for our delegates, guest speakers, staff, volunteers, and VIPs to ensure relevant information is produced to support their attendance, pre-event, during the live event and post-event, which is clear, accurate and accessible.
• Produce an accurate budget for live products, including direct costs, as well as forecast delegate and sponsorship income.
• Design, deliver and co-ordinate a substantial exhibition, managing expectations and ensuring customers and partners experience a high-quality service. 
• Pro-actively contribute to the evaluation, feeding back on logistical and operational learning and recommending next steps. 
• Develop and deliver an abstract competition, which aims to provide a platform for those who wish to share their research.
• Support the team in event delivery throughout the year.

What you’ll need:

• Experience of delivering end to end event management across in-person, online and hybrid formats using interactive technologies and facilitation techniques.
• Experience collaborating closely with external stakeholders to develop and deliver content.
• Experience in data collection and analysis to evaluate activities, generating reports containing actionable recommendations.
• Experience creating and managing robust budgets for a variety of activities.
• Experience providing high-quality customer service to stakeholders.
• Experience in process development and improvement.
• Proficient user of Microsoft packages 
• Effective interpersonal skills 

If you are looking for an exciting and impactful role that supports doctors' learning and development, find out more in the Conference Organiser, the RCR and instructions on how to apply in the candidate pack. 

Why join us:

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (40% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

Introduction and background

The Maternal Mental Health Alliance (MMHA) was founded in 2011 by people with lived experience, healthcare professionals, and organisations who understood the impact of perinatal mental problems and shared a commitment to improving the lives of women and their families.

Today, the MMHA is a UK-wide charity and network of over 130 member organisations. We work with parents, families, clinicians, and academics to ensure all women, birthing people, babies, and families have access to high-quality, compassionate mental health care. We bring the perinatal mental health community together and make change happen by combining the power of real-life experience with clinical and professional expertise.

We actively contribute to significantly improving mental health outcomes for people who experience discrimination, trauma and deprivation during the perinatal period and tackle systemic inequity and injustice.

We are now seeking a Chief Executive to take over from our interim CEO and lead the MMHA in the next stage of our development.

We have recently been awarded a 5-year grant by the National Lottery Community Fund to tackle maternal mental health inequities through community action. This project, due to start in Spring 2025, will develop, test and replicate a model of community-based decision making, support and service provision that is led by women with lived experience. This project aims to achieve system change locally and nationally to improve the mental health of marginalised women and is the next phase of the MMHA’s programme to tackle maternal mental health inequities across the UK. This will be our biggest piece of work over the next five years and will dovetail with other activities aimed at achieving our mission, where funding allows.

For further information about the MMHA please visit our website.

Main responsibilities

Leadership and strategy

• To provide clear strategic and inspirational leadership to the MMHA To drive the MMHA forward into the next stage of its development
• To ensure MMHA tackles maternal mental health inequities across the UK
• To be responsible for the management and administration of the charity within the strategic and accountability frameworks laid down by the Board of Trustees
• To work with Chair and Trustees in shaping the MMHA’s strategic mission, policies, aims and objectives
• To ensure long term sustainability of the MMHA through effective governance, sound finance and implementation of operational plans.

People

• To take overall responsibility for all permanent and temporary staff, and other members of the MMHA team, including contractors, champions and ambassadors
• To promote diversity and equality of opportunity for all staff in accordance with the MMHA EDI policy and strategy and foster a workplace culture built on inclusion, respect and equality.

Governance, finance and compliance

• To support the Chair and Trustees to ensure that the governance of the charity is proportionate and effective, and that the charity fulfils its legal, statutory, regulatory and moral duties and responsibilities
• To be responsible overall for the financial sustainability of the charity, and ensure that there are effective mechanisms to ensure the robustness of external and internal controls (financial and non-financial), supported by the Consultant Finance Director
• To support the Consultant Finance Director to ensure the timely and complete preparation of key reports, information and activities, including management accounts, budgets, annual report and accounts, and payroll
• To ensure that the major risks to which the charity is exposed are reviewed regularly by the Board and the Executive team, systems have been established to mitigate these risks
• To work with the Chair and the Board Secretary to ensure that meetings of trustees are effective and that Trustees have appropriate information to perform their duties.

Income generation

• To take overall responsibility for the MMHA’s income generation activities, securing the future of the organisation and delivering its ambition for the mental health of women during the perinatal period
• To lead on all trust, foundation and lottery fundraising, establishing and maintaining relationships, including with the National Lottery Community Fund
• To support the Marketing & Partnerships Director to develop corporate partnerships, taking the lead on the relationship with Tommee Tippee
• To work with the Marketing & Partnerships Director to secure funding from individuals.

Communications and external affairs

• To support the Head of Engagement to maintain a relevant, diverse and effective range of members organisations, and ensure their ongoing contribution to achieving the goals of the charity 4
• To have oversight of the social, economic, clinical and policy context and how they impact on maternal mental health and MMHA strategy
• To ensure the Alliance is working effectively across the 4 UK nations and devolved administrations
• To act as a visible leader for the charity, representing the MMHA at external events and networking opportunities, and act as a spokesperson
• To oversee the development and delivery of marketing and communications strategies which effectively promote all aspects of the Alliance.

Other/service delivery

• To embed MMHA’s values throughout the organisation
• To promote a culture of commitment, trust, mutual support and professional behaviour
• To run the charity efficiently and effectively by ensuring that it has an appropriate management structure and management systems in order to fulfil its strategic objectives and to carry out its work
• To take forward the MMHA EDI strategy and plan and be a champion for anti-racist and anti-discriminatory behaviour
• To develop an organisation that is constantly seeking ways to learn and to improve its performance
• To work with staff to ensure the views of the members, champions, and ambassadors shape the work of the MMHA and its members.

This job description is intended to provide a broad outline of the main duties and responsibilities only. The post holder may be asked to carry out any other delegated duty or task that is in line with their post, seniority, or the needs of the organisation. Whilst most of the work will be undertaken during standard working hours, some work will be required in the early morning, evenings, or weekends.

How to apply

Application is by CV and a cover letter of no more than two pages of A4 each. In the cover letter, please explain how you meet the list of essential experience detailed above.

We will be anonymising applications before shortlisting. To make this easier, please ensure that your cover letter includes your initials rather than a full name.

Applications should be sent to the email address provided in the attached job pack by 10am on Tuesday 28th January 2025. Applications received after this time, or which do not follow the requested process, will not be considered.

The first interviews are expected to take place in London in early February, provisionally on Wednesday 5th or Thursday 6th.

The MMHA is committed to increasing the diversity of our team. We would appreciate it if candidates could fill out our equal opportunities monitoring form. This is anonymous and will not be linked to applications.

We are keen to ensure that our recruitment process helps us find the best candidate for the role, not the candidate who is best at completing applications and carrying out job interviews. If there is anything we can do to assist you in the recruitment process, if you have any queries, or if you would like an informal conversation about the role with the interim Chief Executive, Justin Irwin, please contact us on the recruitment email address provided in the attached job pack.

The successful candidate will be appointed subject to satisfactory references and will need to undertake a DBS and other employment checks.