Governance And Events Administrator Jobs in N1 0JL

Are you highly organised, passionate about governance, and looking to make a real impact? This is your chance to support two dynamic organisations - England Athletics and Personal Best Foundation in a shared administrative role.

We are seeking a motivated Administrator to support both England Athletics and Personal Best Foundation. This exciting role offers the unique opportunity to work across both a leading national governing body of sport and a charitable organisation, where your administrative expertise will be central to their success. The role focuses on governance, secretariat duties, meeting coordination, and ensuring compliance with best practices. 

What we are looking for:

• Experience: Proven administrative experience, ideally within a charity or non-profit, with a strong understanding of governance.
• Skills: Strong organisational and communication abilities, with proficiency in Microsoft Office and databases
• Passion: A genuine interest in wanting to support both organisations to increase opportunities in the sport and make a lasting impact.

Whilst not essential, experience of working in a secretariat role within the charity or not-for-profit sector and some knowledge of the sport of athletics is highly desirable.

Why join us?

This role offers the unique opportunity to support two leading organisations in their missions - helping England Athletics grow the sport and ensuring Personal Best Foundation thrives. You will be at the heart of it all, contributing to governance and ensuring operations run smoothly.

In return for your commitment, you will receive a range of benefits including:

• 25 days of annual leave plus 8 Statutory Bank Holidays (pro-rated)

• Membership of Company Personal Pension Plan with company contributions currently equivalent to 7% of annual salary.

• Free private medical care with option of covering family members.

Who We Are:

• England Athletics is the membership and development body for Athletics and Running in England, dedicated to inspiring more athletes and runners of all abilities and backgrounds to fulfil their potential and to have a lifelong love for the sport.

• Personal Best Foundation is the official charity of England Athletics, with the purpose of changing the lives of children and young people from underserved communities through the power of athletics.

If you are passionate about supporting governance, driving change, and making a lasting impact, we’d love to hear from you!

Closing date: 5th March 2025

To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. 

The Admin, Governance & Business Manager will play an integral part in the day to day running of Thames Life. Working closely with the CEO, they will act as a source of administrative and governance support, covering all internal operations of the charity including confidential HR matters and compliance with relevant charity legislation.At Thames Life, we believe that long term sustainable change is only possible when it is defined and led by local people, who initiate their own agenda and build it from within the local community.  Our vision is of a ‘diverse and vibrant community where residents are driving change’ and our mission is to ‘create positive spaces and opportunities for resident empowerment and wellbeing’.  We have established a charity which is led by resident trustees and fulfils the role of a Community Development Trust to develop this work. Benefits include hybrid working with flexibility to work from home around 50% of the time and with occasional weekend and evening meetings required

Closing date: 28th February 2025 12:00 midday

Interviews to take place by arrangement

Join TNF Charity as an Event Coordinator.

Are you passionate about making a difference in the lives of wounded veterans, serving personnel and their families? TNF Charity is looking for a dynamic and creative Event Coordinator to join our team.

In this role, you will be at the heart of our mission, administrating and managing events that celebrate and support those who have served. Your creativity and organisational skills will be key in coordinating memorable experiences that resonate with our community and amplify our support. You will collaborate closely with a dedicated team, bringing innovative ideas to life and ensuring every event runs smoothly.

We are seeking someone who is not only detail-oriented but also has a genuine passion for our mission. Your ability to engage with the community, build strong relationships, and inspire others will be crucial. If you thrive in a fast-paced environment and are excited about the opportunity to make a tangible impact, we want to hear from you.

Join us at TNF Charity and help us honour our wounded veterans, serving personnel and their families. Together, we can create unforgettable moments and make a real difference.

Apply now and be a part of something truly special.

The Global Leadership Foundation is a network built around its 44 Members, all former heads of government or other distinguished leaders with first-hand experience of the difficulties of political leadership. It is an independent, non-profit Foundation, which exists to support political leadership and good governance around the world by making available, discreetly and in confidence, the experience of those former leaders to today’s national leaders.  

The activities of the Foundation are managed by a small London-based Secretariat.

Responsibilities of the Executive Administrator include:

Day to day administration of the GLF office and office systems
Maintenance of all GLF diaries, including co-ordination of the Chair’s programme
Management of the Chair’s UK correspondence
Dealing with inward communications on behalf of the Chair and Members
Support CEO and Projects Director with research and briefing materials
Management of the fundraising database and tracking of donors and donations
Administrative preparations for Meetings
Liaison with service providers
Management of travel and accommodation

To apply for this role, please send your CV and a letter addressed to our CEO, explaining why you believe you are a good fit for this role, and what you will bring to the small and dynamic team that runs the Foundation.

Our Mission

We're Tutors United. We're on a mission to end the attainment and employability gap through the power of community-based tutoring. We support young people to thrive at two key transition points – from primary to secondary school, and from university to employment.

What We Do

Working with housing associations and other local partners, we run free tutoring programmes for primary school children and their families, providing access to vital educational support to those who need it most. We're proud to serve diverse, low-income, refugee, migrant, and multilingual communities across London, the Midlands, and the North West. We hire, train, and pay inspiring university students – most of whom also come from low-income households – as tutors, providing them with meaningful, paid work experience and wider support to boost their careers.

Each year, our work gives hundreds of young people, parents and carers the knowledge, skills and confidence they need to maximise education and employment opportunities. Now, we’re looking for an ambitious, highly organised and proactive person to join us as our new Finance and Governance Officer!

Job Purpose

This is an exciting time to join our small and impactful team, as we embark on a new four-year strategy. To meet our ambitious growth goals while sustaining strong core operations and compliance with charity and company regulations, we need to increase support for the CEO and Senior Management Team (SMT) and bolster our financial and governance capacity. This role is critical to achieving our strategic objectives to reach more young people than ever before, sustain the quality and impact of our programmes as we grow, diversify our funding and partnerships, and strengthen TU’s operations, so all staff can thrive as we scale-up delivery of tuition hubs across existing and new areas.

The Finance and Governance Officer will work closely with the CEO and COO to ensure the smooth running of TU, acting as the “glue” for the wider team and managing the day-to-day financial, governance and operational processes that are critical to high-quality delivery, compliance and impact.

The Finance and Governance Officer will provide robust and timely financial management support to the CEO, to ensure income is received and expenditure processed in line with our budgets. You will be responsible for processing incoming and outgoing payments within our bank and accountancy software, ensuring good records are kept, and liaising closely with our external accountants to deliver monthly accounts. You will support the CEO to tighten up our financial oversight, processes and compliance. You’ll also play a critical role in making sure our brilliant tutors and classroom assistants are paid each month, working with the wider team.

With an ambitious new strategy and an increased Board of trustees, a core aspect of this role will be to coordinate excellent governance support, to facilitate strong non-executive leadership and challenge as we grow. This role will be an advocate for governance and performance monitoring within TU, ensuring the team contributes to Board papers and KPIs, and supporting the CEO to meet governance deadlines. You will also pitch in with frontline programme delivery at pinch points during the year - such as helping with daily lesson support from 4-6pm, helping with our annual graduation event, or monitoring incoming enquiries.

We are looking for a proactive and conscientious individual who is prepared to challenge themselves and their colleagues. You will need to be solutions orientated, creative and comfortable communicating with people both internally and externally. If you are passionate about the development of young people, processes and performance, and want to see your ideas and skills come to life and underpin our growth strategy, you’ll love it here!

Location of role

Candidate can be based in London, Liverpool or Manchester. 

Job Details 

Please see full details in the attached Job Description. 

About us

Founded in 1951, the Refugee Council exists to support people who come to the UK in need of safety and speak out for compassion, fairness and kindness. We achieve this by providing expert advice and casework, building the capacity of refugee community organisations, and working with allies across society to change government policy.

Our vision for refugees to be welcome to live safe and fulfilling lives contributing to the UK has never been more urgent and needed. Today 27 million refugees and 84 million displaced people around the world need of safety, dignity and welcome. We are determined to secure public and government support for safe routes for all people seeking safety, and a fair, effective and compassionate refugee protection system.

About the role

The post of Governance and Executive Support Officer plays a pivotal role in ensuring effective governance and executive support within the Refugee Council. This includes supporting the work of the board of trustees and their engagement, facilitating strategy implementation, event and meeting coordination, managing communications, and delivering exceptional administrative and logistical support for the organization’s CEO and executive team, governance and strategic priorities. This vital position is located at the heart of the organisation and requires both an eye for detail and the ability to grasp the big picture.

Main duties and responsibilities

• Manage governance administration, ensuring compliance with legal requirements
• Oversee the trustee SharePoint site, ensuring it is up-to-date and accessible.
• Provide administrative support for strategic projects, including arranging venues, logistics, catering and ensuring accessibility of materials.
• Support delivery of communications plan to engage staff, volunteers, and clients in strategic projects, including drafting content.
• Maintain a complaint tracker and contribute to quarterly reports.
• Deliver two All Managers’ Meetings annually, collaborating with internal communications, People & Culture, and EDIB steering groups.
• Support CEO diary management and forward planning. 

Essential skills and experience

• Proven experience in a governance, executive support or business officer role (or similar)
• Strong organizational skills and understanding of project management approach, with the ability to handle competing priorities.
• Excellent written and verbal communication skills, including minute taking, with great attention to detail.
• Proficiency in using digital tools for collaboration (e.g., SharePoint, Teams)
• Demonstrable ability to work inclusively and ensure accessibility in all interactions

For more information on the role and to apply, please visit our website via the apply button.

Closing date: 2 March 2025.

Ensuring that the Refugee Council is an inclusive and accessible place to work is important to us. We want to enable people from different backgrounds to apply and thrive with us. We believe our recruitment process enables that and are also happy to make adjustments on request.

Haven House prides itself with its exciting high-profile corporate relationships and events, and the team are looking for a highly organised, driven and pro-active Corporate Partnership and Events Executive to join the team.

The role will work closely with both the Corporate Partnerships Managers with the coordination and management of key accounts providing high quality, tailored stewardship and support across our corporate partners. In addition, the role will work on new business development to help secure new corporate partnerships through research, building relationships and supporting with application processes.

This is an exciting role incorporating event support and management throughout the year. Events and volunteering are a crucial part of our partnerships including corporate events, golf days and quiz nights. We deliver bespoke, high standard and creative events for our partners, and during April to October we run our popular garden volunteer days which would be a key part of this role.

The post holder will play a key supportive role across the Corporate Partnerships team and support to the Special Events Manager and the wider High Value team where needed. This role will suit someone who has some experience of corporate fundraising and/or events.

This is a unique opportunity for someone who wants to progress their career in corporate account management, new business and events. This is a varied role which is part of the high value team which consists of Corporate, Special Events, Major Donors and Trusts and Grants.

Community Southwark 

Community Southwark is the umbrella body for the Voluntary and Community Sector (VCS) in Southwark. We support charities and community groups with advice, training and volunteering. We connect organisations to each other, funders, and decision makers to make change, together. 

Our 2022-26 strategic objectives are for: 

• A more impactful and sustainable Voluntary and Community Sector 

• A more inclusive and equal Southwark 

• A collaborative Voluntary and Community Sector able to influence change 

The Role 

This is an exciting opportunity to design and deliver collaborative projects and events with Southwark’s charities and community groups, funders, businesses and statutory partners. The role is a unique combination of building relationships with VCS groups through one-to-one funding and governance support, helping the VCS to make decisions about community grants, and organising collaborative networking events activities with the VCS and its partners.It directly builds on the Funding and Relationships recommendations in the borough’s State of the Sector report.

We welcome applications from all sectors and experience levels. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) people and people from the LGBTQ+ communities. 

Job Description 

Main purpose 

• Support small grass roots groups through a ‘Funding Differently’ grants process with bid-writing, business planning, and strategy. Bring them together to share learning and collaborate on projects.

• Facilitate our Funding Working Group – a network to bring together funders and VCS group to address the challenges outlined in our State of the Sector report.   

• Lead on two projects to support parts of the VCS to collaborate and effect change, for example bringing together youth groups, funders, and statutory partners to be more strategic about funding youth services in the borough.   

• Organise two networking or shared learning events per year to bring together parts of the sector to share good practice and build connections.

Principal Responsibilities and Accountabilities 

Support Grass Roots Groups through ‘Funding Differently’ 

• Help groups with an income of less that £100,000 to prepare funding applications and ensure that their governance and strategy is clear.

• Support the decision-making process to ensure that Funding Differently grants are allocated by the community in an open and transparent way 

• Individually and collectively explore further options for groups post Funding Differently decisions.

Facilitate Funding Working Group 

• Support the administration of the Funding Working Group as one of the key recommendations from our State of the Sector report. 

• Organise meetings, prepare minutes, and maintain relationships with funders and VCS groups. 

Lead Collaborative Projects 

• Build strong relationships within the sector and external local and national partners to influence change in key areas for the VCS 

• Organise working group meetings to bring together stakeholders, plan and deliver campaigns, policy or practice changes. 

• Use project management skills to drive activity such as producing research, events or lobbying opportunities.

• Support the sector to work strategically and in partnership 

Organise Shared Learning Networking Events 

• Work with the Community Southwark team, including colleagues in business volunteering and VCS Support, to design and deliver engaging events with clear purpose.

• Project manage events, liaising with venues and speakers, organising invitations and agendas, and ensuring follow up action. 

General 

• Support Community Southwark’s mission, vision, values and strategic objectives   

• Undertake other tasks from time to time and as appropriate, that may be required by management in line with the goals of the organisation   

• Work within all of Community Southwark’s policies, in particular the Health and Safety, Equal Opportunities and Confidentiality policies, and help to ensure that diversity and equality of opportunity is integral to the organisation’s work   

• Perform five days (pro rata) consultancy on behalf of the organisation    

Changes 

This is a description of the job as it is presently constituted.  It is the practice of the organisation to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed. This would be conducted in consultation with you through your Support & Supervision sessions. 

Person Specification  

Knowledge, Skills and Experience Needed  

• An experienced relationship builder, creating networks and connecting others   

• An understanding and appreciation of the VCS and the potential for partnerships  

• Strategic vision – able to think through opportunities and plan for the long term  

• Excellent written and communication skills  

• An understanding of charity fundraising and governance, ideally through experience of working or volunteering with a small charity 

Behavioural competencies   

• Confident with a range of audiences, including those in senior positions  

• High level listening, influencing and negotiating skills  

• Extremely well organised, flexible and proactive  

Closing Date: 11am on Tuesday, 25th February 2025

Interviews: Friday 7th March 2025

About the organisation

The Botanical Society of Britain and Ireland (BSBI) is the leading charitable organisation promoting the enjoyment, study and conservation of wild plants in Britain and Ireland. We aim to build a diverse community of skilled and enthused botanists, provide data and science to help address biodiversity loss and climate change and disseminate information to drive a passion for plants. To do this we provide opportunities for involvement for all through a range of participation projects, surveys, indoor and outdoor events, training opportunities and the production of books and other resources. Our Distribution Database (DDb) holds over 50 million plant records, making it one of the world’s largest biological recording databases and in March 2023 we published the third Plant Atlas, mapping changes in the distribution of British and Irish flora. Our latest organisational Strategy, available on our website, describes our future plans. 

About the role

An exciting opportunity has arisen to become the first Administration Officer for the Botanical Society of Britain and Ireland. The charity and our membership and activities have grown rapidly over the last five years through two rounds of strategic change. There is continued strong demand for our data, expertise and skills, creating opportunities to develop our projects and partnerships. We need excellent administration in place  to ensure we are deploying our capacity and resources in the best way to support the Society and our members and to advance the understanding and appreciation of wild plants.

This role provides an excellent opportunity to work across the BSBI, supporting staff and volunteers in the smooth running of the Society, helping shape processes for a resilient future. 

The post would suit an early career individual with an interest in botany/ecology who is keen to develop their skills and their network through a full-time post within the charitable sector, or an experienced administrator looking to make a vital contribution to a growing organisation.

How to apply

Read the job description and person specification available on the BSBI website carefully along with the job application guidance notes. Then complete the job application form and personal details form and submit these to the email address provided.

Applications must be received by midnight on Sunday 2 March.

Interviews will be held online on during the week commencing 10 March.

The postholder would ideally take up the position in or before May.

BSBI aims to uphold the principles of equality and diversity in all its activity, including the recruitment and employment of staff. Applications are welcome from all suitably qualified or experienced people, regardless of situation or background. We particularly welcome applicants from those who are currently underrepresented in our sector, such as disabled people and individuals from Black, Asian and Minority Ethnic communities. Should you have any questions about the role or require any adjustments to the recruitment process, please get in touch through our website.

Uniting to Combat NTDs are looking for an exceptional administrator and coordinator to provide complex logistical support to the Uniting team and governance groups.

Salary: circa £33,000 per annum

Location: UK Remote, with quarterly travel to Brighton

Contract: Fixed Term Contract to December 2025 with possibility of extension, funding dependent.

Hours: This is a full-time role with some flexibility around hours worked

Neglected tropical diseases (NTDs) are a group of preventable and treatable diseases that affect about 1.65 billion people around the world. The World Health Organization currently recognises twenty diseases as NTDs.

Uniting to Combat NTDs is a global advocacy organisation that exists to end NTDs by mobilising resources in support of the World Health Organization's NTD road map and the Sustainable Development Goals. We envision a world where no-one suffers from these preventable and treatable diseases. We are hosted by Sightsavers and offer a great place to work.

In February 2023, we conducted a mid-term review of our 2021-2030 strategy to assess its continued relevance in light of the substantial global challenges that have emerged since its inception. While we re-affirmed the strategy's continued importance, we recognized the imperative of intensifying our efforts in resource mobilisation to address persistent funding gaps, the absence of dependable, long-term funding mechanisms for global NTD programs, and significant changes to the global health architecture.

Our target over the next five years is to mobilise over US$2bn towards the WHO NTD road map from a range of sources, existing and new, including from donor governments, multi-lateral development banks, affected countries, and innovative financing. Our success will be measured by the volume of funding we are able to mobilise for countries and individuals affected by NTDs.

About the role

We are looking for an exceptional administrator and coordinator to provide complex logistical support across the Uniting to Combat NTDs team and governance groups, including on major projects, events and communications activities.

This is a varied role, please read the full for further details.

To succeed in this role, you will need:

Essential

• Demonstrable experience in a complex administrative and coordination role

• Experience of providing remote PA and logistical support to multiple team members, including at senior level.

• Experience of diary management and complex international travel management

• Proficiency with multiple technology platforms including Microsoft 365 (SharePoint, Teams Office), Zoom and Google Workspace. Google Workspace and SharePoint are of particular importance.

• Available and able to travel to Brighton quarterly

• Ability to set priorities while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning assistance.

Desirable

• Experience or understanding of International Development, INGOs, NTDs

• French language proficiency

To apply for this exciting opportunity, please complete an application via our recruitment portal.

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.

Operational Leadership:

• Provide strategic leadership to the Senior Management Team's and it’s operational functions, ensuring efficient and high-quality service delivery.
• Develop and implement operational policies, procedures, and best practices to enhance productivity and ensure compliance.
• Continuously streamline processes and workflows to improve operational performance.
• Deputise for the CEO when required, representing the organisation at events, meetings, and in day-to-day operations.

Strategic Planning and Execution:

• Collaborate with the CEO and support, manage and develop the senior management to shape and execute the charity’s strategic plan.
• Translate strategic objectives into actionable initiatives, ensuring effective implementation and tracking progress.
• Identify opportunities for growth, cost optimisation, and improved service delivery.

Board of Trustees Liaison:

• Provide regular reports to the Board of Trustees on operational performance, strategic initiatives, and financial matters.
• Work closely with the CEO to ensure transparency, accountability, and alignment with the Board's expectations.
• Attend Board meetings and provide insights on operational challenges, opportunities, and key achievements.

Financial Management:

• Oversee budgeting, forecasting, and financial planning, ensuring the efficient use of resources.
• Monitor financial performance, identifying areas for improvement and taking corrective actions as necessary.
• Drive cost-efficiency initiatives while maintaining a focus on quality and service outcomes.

People Management and Development:

• Line manage and develop the SMT (nine managers)
• Lead, mentor, and develop a high-performing team, fostering a culture of accountability, collaboration, and continuous improvement.
• Establish performance goals and metrics for staff, offering regular feedback and development support.
• Promote an inclusive, diverse work environment that values employee engagement and professional growth.
• Oversee recruitment, onboarding, performance management, and retention strategies.

Risk Management and Compliance:

• Develop and implement strategies to identify, assess, and mitigate operational risks.
• Ensure compliance with relevant laws, regulations, and industry standards, maintaining the highest ethical standards.
• Implement internal controls and governance practices to safeguard the charity’s reputation and assets.

About the role

We have an exciting opportunity for a Membership Engagement Officer to join our team.

As part of the Membership team, you will play a key role in supporting our international membership engagement activities, ensuring our members worldwide feel connected, supported and engaged with the College’s work. This is a fantastic opportunity for someone who thrives in relationship management, stakeholder engagement and international collaboration.

You will be part of a supportive and passionate team, working closely with the Membership Engagement Manager, Director of Membership and International Representative Committees (IRCs), Liaison Groups (LGs) and International Council Representatives to enhance international membership engagement through strategic initiatives, communication and events.

Responsibilities:

• Building and maintaining relationships with key international representatives to strengthen member engagement.
• Coordinating quarterly IRC meetings and other key engagement events, including overseeing logistics, planning, communications and on-the-ground support ensuring smooth organisation, follow-up and action tracking.
• Develop and send out IRC newsletters and other relevant communications on behalf of IRCs and LGs to keep members informed and engaged.
• Support the appointment process for IRC and LG Chairs and completion of the IRC Collaboration Frameworks ensuring alignment with RCOG governance.
• Maintaining accurate records of international membership data
• Supporting the development of engagement activity to improve membership retention and satisfaction.

For the full list of key responsibilities, please check the recruitment pack.

About you

This position is well-suited to someone well-organised and a clear communicator who is looking to work with a range of high-level stakeholders around the globe to support members outside the UK. The post-holder would be required to undertake some travel in the UK and internationally.

Requirements:

• Background in high-level stakeholder engagement, relationship management or membership services
• Working knowledge of organising and supporting meetings with diverse stakeholder groups (face-to-face and virtual) and administrative tasks such as data entry and record management
• Familiarity of working within a global membership setting and with international customers or similar context
• Effective interpersonal and communication skills with the ability to interact professionally with diverse stakeholders
• A collaborative team player with a proactive approach to problem-solving
• Effective organisational skills and able to prioritise tasks and manage time efficiently to meet deadlines and optimise productivity

Our culture and benefits

As a key member of the team, you will be located in our offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working environment and free lunch onsite
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• 10% pension contribution after probation
• Enhanced wellbeing and family support
• Interest-free bike and season ticket loans after probation
• Tailored Learning and Development and study leave
• Affinity staff networks
• Life assurance and income protection schemes
• Lifestyle discounts

For a full list of the benefits we offer, please visit our careers site.

How to apply

• Click on Apply to be taken to our recruitment platform, Applied. Please visit our careers website, to download the full Job pack.
• Closing date: 10.00am on Monday 3 March 2025
• We encourage candidates to apply early and reserve the right to close the advert and appoint before the closing date.
• We will be interviewing candidates as applications are received.
• If you have any additional questions about the role or how to apply, please contact the People Team.

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We welcome applications from all backgrounds and particularly encourage candidates from underrepresented groups, including those from black, Asian and minority ethnic backgrounds and people with disabilities. To find out more, please see our Diversity Policy and Equal Opportunities Policy.

Please note: We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa.

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 17,500 members in the UK and internationally.

We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

Department: Portfolio & Planning
Contract type: Permanent
Salary: £23,000 – £25,000 per annum
Location: Home Based (UK wide travel as required)
Reports To: Head of Portfolio and Planning 

The Portfolio Management Office (PMO) team’s core purpose is to provide support, guidance, and assurance of the delivery of the National Fire Chiefs Council’s (NFCC) national programmes and projects by providing specialist expertise, knowledge, and facilitation across the portfolio. The team ensures proper governance procedures are in place and that project/programme methodologies are embedded and adhered to.

The PMO is also the central point of contact for the Project/Programme Managers, assisting with the management of their projects as well as acting as a critical friend to challenge and scrutinise to ensure that they are adhering to processes and providing information in a timely manner for internal and external reporting to internal boards and the Home Office.

As Portfolio Co-Ordinator you will be responsible for the administration needs of the Portfolio Office and providing additional ad hoc admin support to Programme teams.

You will be responsible for dairy management and event organisation for the PMO for workshops and training sessions, this will involve booking travel and accommodation.

The post-holder will provide support to the Head of Portfolio and Planning with secretariat support, providing support with the PMO reporting and monitoring function to all programmes and Portfolio administrative tasks.

Key responsibilities:

Provide direct secretarial support to Head of Portfolio and Planning including drafting of correspondence, diary management and co-ordination, administrative tasks.

Co-ordinate and organise meetings, workshops and events including the arrangement of venues, travel and accommodation, where appropriate. For portfolio and programme level.

Assist with creating and facilitating masterclasses and workshops for the wider portfolio team.

Attend programme and project meetings and support them by preparing and circulating report packs, taking minutes, logging decisions and actions and tracking the completion of agreed actions.

Preparing necessary presentation materials for meetings.

Lead on the co-ordination of the forward planner and scheduling in business case submissions.

Act as liaison and first point of contact via the PMO inbox and provide signposting to relevant colleagues within NFCC who can respond to queries raised.

Be responsible for raising Purchase Orders (PO) forms.

Research and compiling data for portfolio and projects ad-hoc, liaising with key stakeholders internal and external.

Managing documents and files in the SharePoint environment ensuring the Information Management framework is implemented.

The successful candidate will:

Have a keen understanding and use of o365, SharePoint and Microsoft Suite, Excel and Word in particular.

Be able to demonstrate high levels of literacy, numeracy, accuracy, communication and writing skills with a strong attention to detail.

You have experience working in an admin function.

You have excellent time management skills.

You establish effective relationships with senior stakeholders within the organisation and develop a deep knowledge and understanding of your business area.

You have the ability to apply reasoning and knowledge to decision-making and solving problems.

You are confident working alone or as part of a wider team.

If this sounds like the kind of opportunity that you would be interested in; please have a look at the Job Description on the NFCC website and apply.

How to apply:

Please complete the application form linked from the ‘apply now’ button on the NFCC website . CV’s will NOT be accepted for this position.

Closing Date – 25 February 2025 with interviews being conducted on the 3 March 2025.

PLEASE NOTE – THIS VACANCY WILL CLOSE BEFORE THE CLOSING DATE IF WE RECEIVE A HIGH NUMBER OF APPLICATIONS.

NFCC is committed to safeguarding and promoting the welfare of children, young people and adults and will require a DBS check to be completed prior to commencing in post.

NFCC is committed to being an inclusive employer. We comply with the Equality Act 2010, and we believe that everyone deserves to work in safe environments that are free from bullying, harassment and discrimination, abuse, and harm, where they feel supported, welcome, and able to thrive.

NFCC acknowledges the duty of care to safeguard, protect and promote the welfare of children and vulnerable adults and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice, all staff are expected to share this commitment.

About Us

Essential Christian is a multi-faceted Christian charity and the home of Spring Harvest – an evangelical Christian event where thousands of people have encountered God and experienced life changing moments.   Our vision is to create events, media and songs that with Jesus, change lives and help build a better world. Core to safeguarding our ministry is excellent governance that ensures we operate within legal best practice in every aspect of our activities.

About the Role

Due to the retirement of our Company Secretary, we are looking for a meticulous professional who has spare time on their hands and the knowledge and skills to step into this crucial role.   

Working with our Group CEO on governance matters for our multi-faceted organisation, we will look to you to research and advise on charity and company law.  You will be responsible for preparing and circulating papers to trustees, minuting complex Board meetings, and collating and presenting annual company reports.

About You

You will be a highly diligent administrator with proven senior management or board-level experience of charity law and governance matters. You will be familiar with collating and presenting annual reports and demonstrate the organisational ability and technical competency to manage comprehensive company records.

A passion for the vision and purpose of Essential Christian and its key brands is a foundational requirement for the successful candidate.  Your heart to serve in this role will be driven by your personal relationship with Jesus and your desire to see lives impacted by the ministry of Essential Christian.  You will be a regular and active member of an evangelical Christian church, ideally with a good understanding of the diversity and breadth of the UK Christian church which we seek to serve.

What Makes this Role Special?

• Home-based

This role is home-based, with bi-monthly attendance at Company Board meetings, either hybrid or in-person, as required.   

• Flexibility

The annualised hours employment contract will provide for 16 hours per month, to be worked in accordance with the annual schedule of Board meetings on a salary of £3,000 per annum (F.T.E. £30,000 per annum)

• Spiritual Community

As part of the wider Essential Christian staff team, you will be welcome to engage voluntarily in our weekly staff catch-ups and prayer times to keep abreast of our activities and engage with our culture.

If you’re a skilled administrator who loves to serve and are wants to spend your time in a role where your input will make a lasting impact, we’d love to hear from you.