Event Assistant Jobs
JOB PURPOSE
The Administrative Assistant role provides a range of proactive administrative support to the Director of Fundraising of UK for UNHCR, as well as to the wider fundraising team. This role is therefore a key support in growing funding for refugees and displaced communities.
WHO WE ARE AND WHAT WE DO
United Kingdom for UNHCR is the United Nations Refugee Agency’s national charity partner for the United Kingdom. We generate public awareness of the plight of refugees and raise funds to help protect them through UNHCR’s humanitarian operations across the world.
Our supporters include UK private individuals, communities, corporate partners, trusts and foundations. The funds we raise help UNHCR deliver emergency relief such as shelter, medical care and basic supplies to people fleeing conflict and persecution, as well as healthcare, education and livelihoods opportunities for those who remain displaced over the long term.
Nobody chooses to be a refugee, but we can all play a part in their protection, and we want those who work with us to share our values and passion for the cause.
DIVERSITY, EQUITY, INCLUSION AND BELONGING
We strongly value diversity and recognise that it is critical to our success and the cause that we serve. We are committed to providing an inclusive environment for all who work with us and strongly welcome applications from diverse backgrounds, particularly those with lived experience of being a refugee, asylum seeker, internally displaced person, or a stateless person.
UK for UNHCR is proud to have Diversity & Inclusion Working Group. The Diversity & Inclusion Working Group is a group of colleagues focusing on tasks that drive action in the implementation of our D&I Approach. The group also works to create safe spaces that brings colleagues together for events, discussions and learning experiences that celebrate and support diversity and tackle barriers to inclusion.
We are also open to flexibility in many different ways, including an element of working from home and flexible hours. Please don’t be afraid to speak to us about this at the interview stage, so we can explore what’s possible.
ROLE RESPONSIBLITIES
- Proactively manages the Fundraising Director’s calendar: scheduling and rearranging internal and external meetings and liaising with key internal and external stakeholders.
- Helps schedule meetings for the various fundraising teams.
- Books meeting rooms for internal and external meetings, ensuring any required technology is set up.
- Ensures briefings for Director of Fundraising are received in advance of meetings.
- Registers in-person external guests to the office and ensures they are welcomed.
- Books travel arrangements for the Director of Fundraising and heads of fundraising.
- Minutes meetings, including documenting and sending out summary of decisions made and next steps from internal meetings.
- Updates partner information in our database (Salesforce).
- Maintains files and records on SharePoint.
- Manages invites and guestlists for donor events.
- Leads on organising logistics for twice annual fundraising all staff strategy away days.
- Coordinates with colleagues to secure content and information for donor materials (newsletters, proposals, reports).
- Helps create template documents for donors (for example, thank you emails/letters).
- Collates documentation for purchase orders and invoices.
- Builds and manages positive relationships with internal and external stakeholders.
- Identifies any administrative processes that could be simplified or made more efficient.
- Appropriately manages any confidential information.
- Supports other directors and fundraising colleagues on administrative activities.
- Performs other appropriate tasks or duties as required.
PERSONAL ATTRIBUTES AND EXPERIENCE
Essential Experience
- Previous experience in an administrative role.
- Previous experience with diary management.
Essential Skills/Knowledge
- Proficient in the use of Microsoft Office platforms: including Outlook, PowerPoint, Excel and Word.
- Excellent written and verbal communication skills.
- Excellent accuracy and attention to detail.
- Good organisational skills, including the ability to manage priorities.
- Strong interpersonal and collaboration skills.
Desirable Skills/Experience
- Understanding of a fundraising department.
WHY JOIN UNITED KINGDOM FOR UNHCR?
You will be part of a high performing agile team of talented people, all committed to build solidarity and raise funds for refugees and displaced people worldwide. You will be working in a flexible, supportive, and inclusive environment, where your work will be recognised and appraised.
What else?
Wellbeing
- 28 days’ leave per annum plus bank holidays.
- Employee Assistance programme providing 24/7 access to online GP, mental health support and virtual wellbeing.
- Access to 100s of perks with discounts on everyday purchases.
- Office wellness perks.
- Discount on gym memberships.
- Hybrid and Flexible Working.
- Staff socials.
Financial
- Pension scheme with an employer contribution of 8%.
- Non-contributory group life assurance scheme
- Non-contributory Income protection scheme.
- One-off contribution towards homeworking set up.
- Enhanced maternity, paternity, shared parental, and adoption pay.
- Enhanced sick pay scheme.
Development
- Comprehensive training and continuing development opportunities.
- Individual training budget.
HOW TO APPLY
If you have the relevant skills and the passion to use them to support refugees, please apply by completing our application form which is available in the documents section.
Closing date: Thursday 12th December 2024
Interviews: Week commencing 16th December 2024
If you would like to discuss any reasonable adjustments to the application or hiring process that may better facilitate your participation, please contact us using the email address provided when you click through to our online portal. We will make every effort to respond to your request for assistance as soon as possible.
United Kingdom for the UN Refugee Agency (UNHCR) is registered with the Charity Commission (England & Wales), charity no. 1183415. It is the UK national partner of the United Nations High Commissioner for Refugees (UNHCR), the UN Refugee Agency.
We stand with refugees – will you join us?
The client requests no contact from agencies or media sales.
Senior Legacy & In Memory Direct Marketing Officer
Battersea is here for every dog and cat, and has been since 1860. Our multiple award-winning Income Generation department raises around 60% of the Charity’s total income, allowing us to continue to grow to make sure we can be here for every cat and dog, now and in the future.
We are looking for someone to join our team as a Senior Legacy & In Memory Direct Marketing Officer on a fixed term basis, to deliver Battersea’s Legacy and In Memory marketing and fundraising programme by independently managing multi-channel direct and wider marketing campaigns to recruit and attract new Legacy and In Memory donors.
The ideal candidate would have experience planning, implementing and evaluating direct marketing campaigns across a range of media channels, the ability to analyse results of campaigns and a passion for helping dogs and cats.
Please note that this is a 6-month fixed term contract.
What we can offer you:
In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Discounted gym memberships and cycle to work schemes
- Employee Assistance Programme and access to Wellbeing Resources.
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
- Annual interest-free season ticket loans
We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Our hybrid working model:
We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.
Diversity and inclusion:
At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives, and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.
As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best.
More about us:
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
Closing date: 5th December 2024
Interview date(s): 11th / 12th December 2024 (1st round); 18th / 19th December 2024 (2nd round)
To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.
Battersea is here for every dog and cat, and has been since 1860. We believe that every dog and cat deserves the best.
The client requests no contact from agencies or media sales.
ALDER HEY CHILDRENS CHARITY
Job Title: Corporate Partnerships Assistant
Reporting To: Corporate Partnerships Manager
Salary: £25,307 - £29,634 (pro rata £18,984 - £22,229)
Hours: 28.13 hours per week* (Flexible Working)
Duration: 14 months Fixed Term Contract (January 2025 – March 2026)
Location: Alder Hey, Liverpool (Hybrid)
About us
Alder Hey Children’s Charity raises vital funds to help make Alder Hey Children’s Hospital a truly world-class, patient-friendly hospital for the 450,000 patients and families we care for every year.
The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date and cutting edge technology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients. We also fund a range of programmes and special projects such as our ward musicians, our on-site magician and the play specialists we have on every ward.
We have recently closed our Surgical Neonatal Appeal, having successfully raised our £3m target towards a brand new, state of the art Surgical Neonatal Intensive Care Unit (NICU) at the hospital. This year we will be fundraising towards a new Same Day Emergency Care Centre, providing an unrivalled experience for our patients and their families.
About the role:
This is an exciting opportunity to join a busy corporate partnerships team. The postholder will work closely with the Corporate Partnerships Manager and wider Charity team to deliver the corporate strategy.
Areas of support include management of incoming enquiries, team support for events, administration tasks for the team and supporting corporate partners.
Key Responsibilities will include:
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Income Generation & Stewardship
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Provide administrative support for the Corporate Partnerships Team including
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processing and sending out of personalised thank you letters
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dealing with incoming enquiries in conjunction with our operations team
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securing auction/raffle prizes
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ensuring the charity’s supporter database is kept accurate and up to date
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Help ensure relevant pages on the charity’s website are kept up-to-date and work with the wider team to enhance those pages.
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Support the development and enhancement of supporter journeys.
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Co-ordinate diaries and facilitating the organisation of meetings and events.
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Supporting the team with events such as Dragon Boat festival, Golf Day and Christmas Light Switch On and hospital tours for donors/potential donors.
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Support in the development of marketing assets both digital and non-digital. This could include including copywriting, editing, and proofreading.
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Monitor marketing resources, such as leaflets, to ensure stock levels are maintained.
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Some management of low value corporate partnerships as agreed with the Corporate Partnerships Manager.
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Assist with the arrangements to ensure that all donors receive outstanding stewardship to establish long term commitment to the Charity.
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Attend presentations and charity days to speak about the charity from time to time.
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Undertake other duties which may be designated from time to time by the Senior Team to achieve the Charity’s objectives, including representing the department on occasions, functions and events as required.
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Be an outstanding advocate for Alder Hey Children’s Charity in line with the core values of the organisation.
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Be an active and supportive member of the Alder Hey Children’s Charity team, contributing to the team’s development and working collaboratively with colleagues and volunteers. Attend and support on events run by the fundraising teams where required.
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Gain and maintain in-depth knowledge and understanding of the charity’s work, priorities and future plans and act as a spokesperson for the Charity when required, including representing at external events as appropriate.
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Any other reasonable duties as required by your line manager.
Our Values
Here at Alder Hey Children’s Charity, our values guide the way in which we work. By being courageous, working together, being passionate about our work, and making sure that we are creative in what we do, helps us to deliver the support necessary so that our Hospital can continue to deliver the very best care for our young patients and their families. Our values are:
Courage: we try new things and take risks to innovate and drive forward new ideas. We have the courage to speak up and take a stance. We are accountable, responsive and responsible. We are unstoppable.
Together: we work together as one team, sharing our knowledge and learning. We work in partnership with patients, families, supporters and colleagues. We are respectful, celebrate diversity and empower each other to achieve our aims.
Passion: we are passionate about what we do and why we do it. We work together to share and grow. We inspire others.
Magical: we are fun, creative and child led. We create special moments, provide little extras and go further for our brave young patients.
*The charity is currently conducting a four-day working week trial, due to end on 31st March 2025. This means that, for example, staff previously working 37.5 hours a week are now working 30 hours a week to enable a four-day working week. The trial is monitoring the benefits of a four-day working week against productivity. We are confident that by embracing a more flexible and balanced approach to work, we can continue to create a thriving and fulfilling work environment while driving growth and success for our charity. Next steps will be agreed before the 31st March 2025, based on an assessment of the trial period; the four-day working week trial may be ended, extended or adopted permanently.
This fixed term contract is for 14 months at 28.13 hours per week. As part of our 4-day working week trial (working week Monday to Thursday) working hours required will be 22.5 hours per week if you opt to sign up to the trial and its associated conditions. If the trial was to end after 31st March 2025, the working hours required would return to the contracted weekly hours for this role of 28.13 hours per week. As part of our staff charter, we have a flexible working policy and can consider accommodating a flexible working pattern such as school working hours if requested.
How to apply
You can apply by clicking the link below. Applications must include your CV and a covering letter which answers the following questions:
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How do you meet the person specification? If you don’t exactly meet all of the role requirements but have transferable skills, please do consider applying and provide details as part of your answer.
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Why do you want to work for Alder Hey?
Closing date: Sunday 8th December 2024
Interview date: Monday 16th December 2024
Second Interviews: Thursday 19th December 2024
Note: This job description is intended to outline the general nature and level of work performed by employees within this role. It is not exhaustive and may be subject to change or modification as required by the needs of Alder Hey Children's Charity.
Alder Hey Children’s Charity will make every endeavour to make any reasonable adjustments for applicants who require assistance in carrying out their duties due to a disability. Alder Hey Children’s Charity is committed to equal opportunities and positively welcomes applications from all sections of the community. Alder Hey Children’s Charity is committed to safeguarding children and vulnerable adults.
The post holder may be required to complete an enhanced DBS disclosure check.
The client requests no contact from agencies or media sales.
JOB DESCRIPTION
Support Service Assistant
Contract: Permanent
Base:
Post holder will be expected to travel locally and to any Being There office as required.
Salary:
£12.00 per hour + car allowance + mileage allowance
Hours:
Minimum 6 hours a week up to 21 hrs when covering
Key Responsibilities
To manage the day to day running of our branches volunteer service, offering emotional and practical support to those with cancer and other life-limiting illnesses, along with those closest to them, such as family, friends and carers when our branch managers are on annual leave or ill.
Main Duties
- To provide cover at any of the 5 Being There branches
- To take client referrals and liaise with relevant health, social service and voluntary services staff
- To attend and assist at social groups, excursions and support meetings at any branch as required
- To arrange client transport for medical appointments
- To attend client support group
- To ensure ongoing support for clients
- To record accurate details of each contact with clients always maintaining confidentiality
- To deal with mail, correspondence and office paperwork as agreed with branch managers
- To answer telephones and take messages as necessary
- To collate orders for stationery for all branches
- To drive clients to and from medical appointments and social events when no volunteer is available
- To assist with print distributions, local promotions, presentations and publicity as required
- To answer telephones and take messages as necessary
Accountable to: Chief Executive Officer
Person Specification
We only consider inviting to interview people who show that they possess the required experience, skills and personal attributes, as outlined in the table below. When completing your application, please use examples from your professional and personal life to illustrate how you fulfil all the criteria to be assessed at application stage.
Being There is committed to fighting racism and other forms of oppression. We want to be a great employer for all our staff regardless of their background or characteristics. We recognise that not everyone is the same and that different people will require different support to fulfil their potential. We want to ensure that Manchester becomes a place of greater equity and inclusion. One thing we do to work towards that goal is to ensure that our staff team is representative of the diverse communities across Manchester, and particularly those communities we know face late diagnosis of life limiting conditions. We particularly encourage applications from those communities and from anyone with experience of living with life limiting conditions, either themselves or a family member.
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Relevant work experience in a similar role, preferably in the community or voluntary sector
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Organise recruitment of volunteers in liaison with volunteer recruitment co-ordinator
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Attend social groups when covering
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Drive clients to appointments when no volunteers are available
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Answer the telephone and take messages
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Deal with mail, correspondence and office paperwork as agreed with branch managers
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Ability to communicate effectively with a wide range of people through a variety of different methods.
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Excellent numeracy, literacy and report writing skills with the ability to maintain accurate records.
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Skilled in building and maintain relationships with a wide range of stakeholders.
How to Apply
If you would like to discuss the job before applying, contact Vikkey Chaffe, CEO,
Applications must be submitted using our application form, CV’s will not be accepted.
Deadline is 12 noon on 13th December 2024
Late applications won’t be accepted. Those who don’t adequately demonstrate how they fulfil the criteria required at application stage, will not be considered for shortlisting.
Interviews for this post will be held in January 2024. Successful candidates will be contacted, no later, that the 17th December 2024. Interviews will be held in person, venue to be confirmed but will be in Manchester.
If you have not heard from us by two weeks after the deadline, please assume that you have not been shortlisted on this occasion. The organisation regrets that it cannot provide feedback to unsuccessful applicants at the shortlisting stage.
Being There provides emotional support and practical help to people living with cancer and other life-limiting illness, carers and families
Background
Brixton House is an award-winning modern arts venue in the heart of Brixton. Our arts programme reflects the rich and authentic storytelling of local and international diverse communities and champions innovative and creative entrepreneurial perspectives.
Our vision is to empower our undervalued, unheard, and excluded communities through our creative and cultural spaces.
Our mission is to present and collaborate with voices and perspectives not currently centered in mainstream funded culture. We focus on theatrical stories told through theatre and multiple other art forms. We are committed to and representative of Brixton, and a place where the lively and diverse communities who live, work and visit this place, come together to engage with culture and build community.
We live by our values, and they are at the core of everything we do:
- Enterprising
We are a strong creative enterprise providing security and stability for creative freedom to be realised.
- Welcoming
We will remain connected to our communities and treat everyone with kindness and respect; Brixton House is their home from home
- Nurturing
We foster a caring and compassionate environment that inspires to be and give their best.
- Radical
We encourage people to be authentic, affirm their rights, be critical, bold, resolute and determined.
- Celebratory
We embody a spirit of hope.
- Collaborative
We will establish an integrated hub of creative spaces, performances, training, business ventures, and jobs for the local community and beyond.
We here at Brixton House believe in the power of stories and how it can transform and enrich our lives through the magic of theatre.
Our aim is to encourage children, young people, young adults, adults, our elders, families, artists, and communities to engage, create, learn, experiment, play and be the future storytellers.
Role & Responsibilities
The Event Sales Manager is the main contact for all hires enquiries about our fantastic 7 studio spaces, 2 theatres and café Bar.
The Event Sales Manager is responsible for driving sales, managing client relationships, supervising the event planning process.
No one day is the same at Brixton House. The versatility of the building enable us to host a wide range of events such as Meetings, Screenings, Conferences, Music Gigs and Book Launches.
Sales
- Achieve monthly sales targets
- Secure returning hire bookings
- Create and implement sales strategies
- Look at upselling opportunities across the venue including food and beverage packages
- Develop contacts with relevant cultural, commercial and social markets to increase sales opportunities – especially locally
- To answer all enquiries in a timely manner with accurate information
- Proactively source new business with the ability to strategically convert to sales
- Raise quotes, and issue contracts
- Liaise with the Finance department to raise invoices and credit notes
- Liaise with other internal departments as necessary to deliver an excellent quality of service both for the client and Brixton House
- Liaise and build relationships with the Marketing, Operations and Technical departments, encouraging collaborative work
- Develop and deliver any related marketing assets with the Marketing team (eg updating the website, sales driven photography etc)
Management and Delivery
- Conduct tours of Brixton House, taking details of client’s requirements and responding with bespoke details as required
- Lead in the advancing of Events and Hires
- Book the spaces using Brixton House booking system, YesPlan, attending planning meetings as required and finding solutions to any possible clashes in delivery
- Keep the booking platform up-to-date and raise any clashes with relevant teams
- Create Events sheets in a timely manner and distribute it to relevant teams
- Assist in all aspects of the day to day running of the department and Events and Hires
- Accommodate early get-ins and/or late nights for events and acting as onsite Event Manager during out of office hours
- Manage and resolve client’s complaints with a high standard of customer service care
Reporting
- Track enquiries to identify trends and understand Brixton House’s potential in terms of conversion rates, income opportunity and weekly conversion rates
- Schedule internal debriefs after events with relevant departments
- Complete monthly hires income reconciliation
- Report to the Senior Leadership and Executive Leadership team as required
Who are we looking for?
- Minimum of 2 years of extensive experience managing corporate and private events at a large, multi-space venue
- Evidence of hitting set targets and ability to adapt depending on income variances
- Successful track record of handling diverse event requirements, deliver successful outcomes and the ability to achieve set KPI’s
- understand the complexities of delivering events within a busy event and/or entertainment venue
- To have a good working knowledge of lighting, PA, rigging and staging systems
- A confident and professional communication style, complemented by excellent interpersonal skills
- Strong teamwork skills while also being self-motivated and capable of working independently when required
- Proficient in IT tools such as MS Office, including Word, Excel, and other relevant software applications
- Exceptional attention to detail and strong numerical skills
- Diplomacy and tact dealing with a broad range of clients
- Comprehensive knowledge of the cultural landscape of London
HOW TO APPLY?
Please note that applications can only be considered if they are submitted through this Online Recruitment System, and returned by the closing date. The closing date for this position is Monday, the 9th December 2024 at 9am.
During the application process, we will ask you to:
1. Upload a current CV detailing a maximum of 10 years of work history, if applicable.
2. Upload a personal statement (cover letter) detailing your suitability for the role, referring to all points in the person specification and job description (1000 words max).
Interviews will take place week commencing 16th December 2024 (times TBC).
Preferred start date Monday 6th January 2025.
Should you have any access requirements in applying for this role please contact us.
PLEASE NOTE
THE SUCCESSFUL APPLICANT WILL BE SUBJECT TO A CRIMINAL RECORD CHECK FROM THE DISCLOSURE AND BARRING SERVICE (DBS) BEFORE THE APPOINTMENT IS CONFIRMED. THIS WILL INCLUDE DETAILS OF CAUTIONS, REPRIMANDS OR FINAL WARNINGS, AS WELL AS CONVICTIONS SPENT OR UNSPENT. ONLY RELEVANT CONVICTIONS AND OTHER INFORMATION WILL BE TAKEN INTO ACCOUNT.
Basic Terms & Conditions
Place of work will be Brixton House, 385 Coldharbour Lane, Brixton, London SW9 8GL.
The Company operates an auto-enrolment pension scheme. The company will contribute up to 4% if matched by the employee. 22 days holiday per year, rising by one day per year up to a maximum of 25, in addition to public and bank holidays and TOIL.
REF-218 074
Role Title: Executive Assistant
Pay: £26-£30k per annum, depending upon experience. PIPs pension, bonus scheme, generous holiday allowance and private healthcare.
Contract: Fixed Term Contract (1 year)
Reports to: CEO
Direct reports: None
Location: Black Bull Yard, 24-28 Hatton Wall, London, EC1N8JH. This is a hybrid role with a minimum of 2 days in the office.
About Ukie
Ukie is the trade association that represents and supports the UK’s thriving video game and interactive entertainment industry. Our small team supports a membership of nearly 700 leading businesses, helping them to create some of the world’s most exciting games.
We are seeking a proactive, motivated and organised individual to join the team in the new role to provide EA and governance support. It’s an exciting opportunity to learn how a busy and ambitious trade association works.
About you
- Ideally, you will bring:
- Experience working as an Executive Assistant, or a similar role.
- Advanced skills in Microsoft Office.
- Excellent communication skills, with the ability to interact effectively with senior stakeholders.
- Experience of supporting hybrid meetings.
- The ability to work quickly and accurately.
Your role will involve:
Governance support to the Board
- Scheduling board meetings
- Liaising with the relevant colleagues to put together the board updates.
- Taking minutes during board meetings.
- Assisting with governance compliance tasks.
- Acting as a point of liaison for the Board on queries relating to governance, meetings etc.
Support to the CEO
- Taking ownership of a complex diary and schedules through gatekeeping and prioritisation.
- Ensuring all internal meetings have an agenda and action points.
- Booking meeting rooms or venues (e.g. restaurants) for appointments.
- Booking tickets for events.
- Support on special projects, conduct basic research, and assist with ad hoc tasks as required.
Other responsibilities include
- Travel and accommodation booking
- Supporting office events coordination
- Assisting with answering calls
- 2 days a week at reception to welcome guests
Hours of Work:
- Monday to Friday – 9.00am to 5.30pm
- Expectation that some evening and weekend work may be required to attend events as the business requires
This role profile is not exhaustive; it will be subject to periodic review and may be amended to meet the changing needs of the business. The post holder will be expected to participate in this process and we would aim to reach agreement to the changes.
Deadline for applications: Wednesday, 4th of December
The client requests no contact from agencies or media sales.
Closing date: 9th December
Interviews: 18th December
Strategic evidence is our in-house experts in dementia data, economics, care and clinical research evidence. If you are passionate about using evidence for good – this role is for you!
We are accountable and responsible for gathering, analysing, contributing, and mobilising evidence and insight to strengthen the case for dementia across the UK - bringing this to bear to our people in Alzheimer’s Society and the dementia system locally and nationally.
We are evidence and data-driven, factual, and solution-focused. Our strategic evidence base will ensure that Society’s decisions and interpretation of dementia and the system are based on the highest quality of dementia evidence and will:
- Demonstrate the scale of dementia in the UK.
- Demonstrate the impact of dementia on the system and those affected by the disease.
- Underpin the response of Alzheimer’s Society and the wider system to the big challenges dementia poses.
As our Strategic Evidence Assistant, you will support the Strategic Evidence team in gathering, analysing, contributing, and mobilising evidence, data, and insight to help build and curate a strategic evidence base that is built on the most recent and best available dementia evidence. You will also be part of an even larger Evidence, Policy and Influencing function, which is laser-focused on ending the devastation of dementia through changing policy. Integration and teamwork are everything in this role – with colleagues internally and with the system externally.
You will:
- Contribute to the delivery and monitoring of evidence projects that help to build our strategic evidence base, including reviewing and gathering different types of evidence to help us understand the scale and impact of dementia across the UK.
- Be pivotal in making strategic evidence for everyone’s business – to our people and the external dementia system. You will be solution-focused, supporting and monitoring processes and activities to mobilise and deploy our strategic evidence.
- Use your understanding of our strategic evidence base to support the preparation of briefings, reports, and other creative assets.
- Support integrated working across the Evidence, Policy and Influencing department, working alongside Policy, and Influencing assistants, with a particular focus on facilitating events, monitoring, internal and external communications and database management.
Alzheimer's Society was named on the Sunday Times Best Places to Work 2023! We have achieved excellent scores for workplace happiness, pride, and job satisfaction. This is a wonderful achievement and we're incredibly proud, as this is a fantastic testament to all the people who make up Alzheimer’s Society.
About you
You will be excited to learn and develop your knowledge of evidence used in the third sector, connecting with people internally and externally to understand areas of work. There will be various learning and development opportunities to support you in your development and help grow to realise your potential and shape a career with Alzheimer’s Society.
- You are passionate about making a difference for people affected by dementia and understand the vital role credible and robust evidence can play in making this happen.
- You can search for and understand academic literature, grey literature, data, and insight.
- Able to present complex information in accessible and understandable ways.
- Able to create and manage database information for different purposes.
- Experienced in organising internal and external engagement events.
- Curious and constantly questioning the status quo.
- Flexible, creative, and committed to continuous improvement
- Appreciate the complexities that come with working in a large and fast-moving organisation and are eager and able to work at pace in a complex environment, prioritising tasks and managing your time effectively to get the job done.
About Alzheimer's Society
Dementia is the biggest health and social challenge of our time.
There are currently estimated to be 900,000 people in the UK with dementia. Many are undiagnosed and facing the realities of their condition alone.
At Alzheimer’s Society we’re working towards a world where dementia no longer devastates lives. We do this by giving help to those living with dementia today and providing hope for the future. We’re here for everyone living with dementia.
As a Society, we are made up of people with dementia, carers, trusted experts, campaigners, researchers and clinicians. We are the UK’s largest collective force of people with unparalleled knowledge and over 40 years of experience addressing the biggest challenges facing people living with dementia.
Our Values
We are Determined to make a difference when and where it matters most, by being passionate, focussed and making a lasting impact for people affected by dementia.
Every one of us is a Trusted expert, listening, learning and using evidence and experience. We are Better together by being open, combining our strengths, helping us to achieve more together. We are Compassionate, we are kind and honest, and we don’t shy away from challenges.
Through our values we will make the greatest difference for people affected by dementia.
Equal Opportunities
We want everyone we work with, as a colleague, volunteer, supporter, or someone we support, to feel included and that they belong at Alzheimer's Society.
We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do. During your recruitment process we want to make sure that you bring your whole self and be at your best.
Using Anonymous Recruitment
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Role Purpose
We are seeking an organised and proactive Engagement Assistant to join our team. In this role, you will collaborate closely with Programme Teams and Engagement Team to design and execute impactful events, and support communications. This position is ideal for someone who thrives in dynamic environments and is passionate about delivering exceptional event experiences.
Key responsibilities will include:
Events
· Work closely with the Senior Events Manager and Events Manager to manage and deliver a number of events from conception to completion.
· Take ownership and manage the administration of all event admin.
· Lead on all elements of guest correspondence including guestlist collation, managing the RSVP inbox, overseeing development of guest communication, and managing guest registration at events.
· Team lead for Salesforce.
· Overseeing the design development of key event materials.
Please note that this role will involve some occasional UK and International travel.
Comms
· Take ownership of The Royal Foundation calendars and planners
· Provide administrative support for communication and event activity
· Creating PowerPoint decks for Communication or Events team
Knowledge, experience, and personal qualities
· Ability to manage tasks with numerous dependencies.
· Exceptional communication skills, with the ability to collaborate and work with multiple teams.
· Capable of delivering exceptional work at a fast pace in complex environments and balancing a large number of different stakeholders and priorities at once.
Knowledge and experience (all essential)
· Experience delivering events (essential)
· Experience working in communications/campaigns (desirable)
· Experience using Salesforce (desirable)
Personal qualities (all essential)
· Willingness to learn and develop new skills.
· Self-starter and independent thinker; able to solve problems and instigate solutions.
· Take initiative and responsibility for their own workload.
Our Company & Culture:
The Royal Foundation is committed to equity, diversity, and inclusion and to ensuring a positive, safe, and respectful environment which promotes the wellbeing and dignity of our employees, partners, suppliers, and those whose interests we represent. We are committed to promoting a positive and inclusive working environment that has a diversity of people and views, and one that supports our culture of collaboration and curiosity. These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices, and external relationships. We therefore welcome and encourage job applications from people of all backgrounds.
If you have the relevant skills and enthusiasm for the role, then we’d love to hear from you. Please send your CV and a one-page covering letter explaining your motivation for applying and how you meet the skills and experience required for the role by clicking ‘Apply’ now.
Closing Date for applications: 29th November 2024
Please ensure that you have submitted your CV with a one page cover letter explaining your motivations, skills and experience relevant to the role.
The client requests no contact from agencies or media sales.
The Opportunity
The Aspiring Professionals Programme Coordinator (APPC) role will be well-suited to someone who is focused on the best ways they can help the aims of the charity as well as those of our participants and partners. An APPC is responsible for supporting the delivery and development of the Social Mobility Foundation’s programme of activities for young people through their S5-6/sixth form and university years.
The SMF offers in-person and online support and opportunities, so this role will involve providing virtual and in-person support to students and working with employers across the UK.
Contract Type: Fixed Term, 12 months
1. Achieving Results
- Organising, supporting and delivering skills sessions, partner events, university trips, both in person and virtually across SMF cities and other parts of the UK.
- Coordinating logistics for virtual and in-person events, including content creation, securing venues and speakers, producing webinars and video calls, advertising events, collating attendee lists and compiling feedback/evaluation
- Coordinating logistics of 6F/S5-6 and undergraduate internships, including but not limited to, internship advertising and student selection, liaising with students and employers throughout internship delivery, and compiling student feedback/evaluation
- Collaborating with SMF STAR Support partners to support the young people on our programme in their applications for internships and graduate roles
- Assisting with the organisation and delivery of in-person residential programmes for students from across the country
- Creating digital resources and supporting services that help APP students with university applications and internship and career opportunities
- Staying on site (day and overnight visits) for residential programmes and/or university visits when the need arises
- Support the running of the Social Mobility Foundation’s Mentoring Programme, including but not limited to, mentor recruitment, student and mentor matching and monitoring the relationship of participants and their mentors in assigned sectors
- Building relationships with schools and employers to promote and gain support for SMF’s programmes, including visiting and presenting in schools in the coordinator’s region and engaging virtually with schools and employers across the UK
- Marking student applications to the Aspiring Professionals Programme and onboarding students across the UK
2. Self-management
- Taking a problem-solving approach to the role, escalating issues as needed
- Managing work across a range of areas simultaneously
- Developing a strong understanding of the SMF’s work and social mobility across the UK, demonstrating SMF values in all work
- Using initiative to ensure effective liaison between the SMF and its student participants and target schools and colleges
- Using initiative to ensure effective liaison between the SMF and its employer partners
3. Delivering Excellence
- Maintaining excellent monitoring, evaluation and tracking procedures for student progress and the effectiveness of activities and events; compiling reports as required
- Undertaking all relevant activities to ensure all stakeholder relationships are well maintained, including meetings and email/letter correspondence, general admin tasks, and the resolution of any complaints
4. Collaboration
- Primary point of contact with students across the UK
- Maintaining shared inboxes across teams within the SMF
- Supporting the Impact and Strategy Team with programme pilots, as and when necessary
- Other duties, as required by the management team, to assist the operation of the SMF’s activities
Person Specification
- Excellent interpersonal and communication skills
- Strong administration skills and confidence with using IT
- Confidence in preparing and delivering presentations in face-to-face and virtual settings
- Experience of relationship management and/or customer service
- Excellent attention to detail when undertaking tasks
- Ability to work as part of a small team
- Hard-working and efficient
- Self-starter with ability to prioritise tasks, take initiative and work independently
- Ability to adapt to new situations as they arise, and problem solve effectively
- Committed to the aims of the charity
We value ability and potential more than specific experience, and we are committed to having a team that is made up of diverse skills, experiences and abilities. We actively encourage applications from people from low socio-economic backgrounds, from people who are care-experienced, and from people who are Black, Asian or of minoritised ethnicity.
Benefits
- 25 days annual leave pro rata’d, plus bank holidays.
- Time off in lieu for work outside contractual hours.
- 5% employer pension contribution after a satisfactory completion of a three-month probation period.
- Flexible working hours.
How to Apply
Interested candidates should apply by submitting the following information to our application portal Pinpoint by 23:59, Wednesday 11th December
- A letter outlining your suitability for the post along with specific examples from past experience. Please ensure a contact number is included.
- A short statement answering the question: What do you think are the main concerns the young people that SMF target face regarding access to universities and professions? (500 words maximum)
Please note that generic applications and CV’s will not be considered.
Interviews: First round interviews will take place from 16th December 2024. Interview candidates may be asked to complete online tests; this will be arranged after interview.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
BRIGHT FUTURES UK
Position: Fundraising Assistant
About Bright Futures UK
Bright Futures UK supports young individuals aged 5-24 facing long-term illnesses by filling their educational gaps and fostering personal growth. Through customized programs like one-on-one tutoring, befriending, mentoring, and skill-based workshops, we empower these young people to reach their full potential despite their medical challenges. We're committed to their academic, social, and emotional development, supported by our skilled and compassionate team. Help us make a lasting difference in the lives of these deserving individuals.
Role Overview
As a Fundraising Assistant, you'll play a key role in shaping and implementing our fundraising strategies. Working closely with the CEO and other executives, you'll engage in various fundraising activities and take on initiatives that drive our mission forward. This position is an excellent opportunity for professional growth within a dynamic and rapidly expanding organization.
Who We Are Looking For
We seek a proactive, organized, and approachable individual who is passionate about making a significant impact:
- Proven Experience: You have a solid background in fundraising or customer care.
- Relationship Building: You excel at forming lasting relationships quickly and effectively.
- Project Management Skills: You are organized, meet deadlines, and manage projects with high attention to detail.
- Independence: You are self-motivated and thrive in managing your responsibilities without constant oversight.
- Communication Skills: You possess outstanding verbal and written communication skills.
- Flexibility and Commitment: You're adaptable and ready to work outside regular hours when needed.
- Mission-Driven: You share our commitment to supporting young people with long-term illnesses.
Key Responsibilities
- Database Management: Ensure the accuracy and accessibility of our supporter records.
- Research and prospecting: Work with the CEO to research, prospect and prioritize potential funding opportunities.
- Stakeholder Engagement: Strengthen relationships with stakeholders to enhance our support network.
- Supporter Materials: Provide supporters with the materials they need for successful fundraising.
- Communications: Create compelling messages tailored to various audiences, maintaining data accuracy.
- Event Support: Help manage and deliver events with a focus on supporter experience and maximising fundraising.
- Administrative Duties: Support our operations through effective administrative management.
- Strategy Implementation: Assist in executing strategies under the guidance of the CEO to advance our mission.
- Develop a personal voice: have a voice on social media platforms where you can promote fundraising objectives and nurture opportunities.
What You’ll Love About Us
- Impactful Work: See the tangible impact of your work on the lives of young people.
- Growth Potential: As part of a small, dynamic team, your influence on our growth and operations is substantial.
- Flexible Working: We champion a healthy work/life balance with options for remote work, reduced hours, and flexible schedules.
- Professional Development: We invest in your growth through paid training and support further education.
Apply Now
Ready to make a difference? Join us in transforming the futures of young people facing medical challenges. Your journey with us will be rewarding, impactful, and filled with opportunities to grow.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Are you passionate about animal welfare and looking to kick-start your career in marketing and communications? Join our dedicated, award-winning team at Naturewatch Foundation, where our mission is to prevent animal cruelty and make a meaningful impact on the lives of animals. As a Campaigns and Marketing Assistant, you’ll support the delivery of impactful marketing campaigns, social media and communications initiatives, including high-profile projects like World Animal Day and various events.
To be considered, we’ll be looking for motivated candidates with relevant work experience or skills developed in a marketing, communications, journalism, or animal welfare (or related) degree. The successful candidate would need to be organised, with a sharp eye for detail, able to deliver projects on time, whilst working as part of a team. You’ll need strong Microsoft Office skills, ability to use design software (such as Canva and/or Adobe (InDesign, Photoshop), and crucially a good understanding of how to use a range of social media platforms effectively for the charity as well as how best to communicate with journalists and the media on sensitive topics. This role reports into the Marketing and Website Manager but works closely with our Campaign Managers helping to deliver the marketing and communications of effective animal welfare campaigns.
This is a full time and permanent role offering a salary around £22k pa, depending on skills and experience.
If this is you, we would love to hear from you.
Essential Skills
· Excellent written and verbal communication skills
· Knowledge of creative marketing and communications techniques
· Experience with using social media platforms
· Knowledge of the media and effective working with journalists
· Competent with Microsoft Office software such as Excel, Word, PowerPoint
· Competent with design software such as Canva, Adobe InDesign and Photoshop
· Able to organise events
· Good time management skills with the ability to plan, prioritise workloads, work quickly and accurately under pressure and to deadlines
· Able to work effectively as part of a small team, and interact with colleagues in a helpful and supportive manner
· Hard working, motivated and with a can-do positive attitude
· Able to handle sensitive, sometimes distressing information regarding animal welfare and the link with domestic abuse
Desirable Skills
· Knowledge of campaigning and lobbying techniques
· Research experience
· Web design skills
· Willing to network
· Creative copywriting experience
· Understanding of animal welfare issues
Requirements
· Happy to work in our small Cheltenham office a minimum of three days a week, and work remotely including from home on other days, plus willingness to attend meetings elsewhere as necessary
· Commitment to the objectives of the charity
· Agreeable to attend local, national and possibly international events occasionally and carry out any other reasonable tasks asked of you
· Start date January/February 2025
To apply:
Please apply with your CV and covering letter outlining your relevant experience and skills and including why you would like the position. Applications without a cover letter may not be considered for interview. Please include ‘Campaigns and Marketing Assistant Job Application’ in your application.
Closing Date: Wednesday 11th December 2024 We may contact applicants selected for interview prior to the closing date.
Since 1991, Naturewatch Foundation has campaigned passionately to end animal cruelty and advance animal welfare standards in the UK and worldwide.
The client requests no contact from agencies or media sales.
ABOUT INQUEST
Founded in 1981, INQUEST is the only charity providing expertise on state related deaths and their investigation to bereaved people, lawyers, advice and support agencies, the media and parliamentarians. Our specialist casework includes deaths in police and prison custody, immigration detention, mental health settings and deaths involving multi-agency failings or where wider issues of state and corporate accountability are in question. You can find more information on our website, particularly on our Campaigns, and Media Release webpages.
ABOUT THE ROLE
We are looking for a Project Assistant to support INQUEST’s National Lottery Heritage Fund project, Unlocking the INQUEST archive: memorialising death and resistance. This project encourages engagement with the INQUEST archive and memorialises state-related death and resistance through creative outputs including: 12-month consultation, artist’s residency, banner making, small scale events, archival research, film screenings and a podcast series.
Organised, motivated by logistics, system-orientated, able to react efficiently to pressure, change and multitasking, the ideal candidate will possess outstanding communications skills necessary to liaising with a varied audience, including bereaved families and other key project stakeholders. They will be experienced in handling telephone calls, email correspondence, administration systems, and key IT software packages. Working closely with the project manager and project staff, they will support all components of our heritage project, including organising events and travel, liaising with key stakeholders, project social media and general administration. The candidate must be committed to the values of INQUEST and to anti-racism and anti-discrimination.
The client requests no contact from agencies or media sales.
We are looking for an enthusiastic, organised, proactive individual who has a successful record in the role of a PA, EA or Team Assistant and who is looking to take on a new, exciting challenge that will make a real difference to the community.
Are you someone who can effectively engage with a range of individuals, manage multiple workstreams and work independently to meet delivery timelines?
This is a full and varied role – no two days will be the same! We can offer:
• The opportunity to be fully involved in meaningful work, to make a difference and see the positive impact of your work
• An experienced team who will support you to deliver on your goals, and to grow personally and professionally
• The platform to manage and deliver on your own workload
• A role that allows you to take the initiative, to innovate and to be involved with multiple stakeholders across the business
• Fulfilling and rewarding work that contributes to society, sustainability initiatives and environmental challenges
ABOUT BAKER STREET QUARTER PARTNERSHIP
We are the Business Improvement District (BID) for the Baker Street area of Marylebone – a not-for-profit organisation making a real difference to this vibrant, diverse and dynamic part of central London. Our innovative and compelling work is far reaching, from nurturing and connecting the community, to promoting the area’s vitality and ensuring it is resilient, safe and clean. Established 11 years ago, we have recently set out a new exciting and ambitious business plan focused on facilitating social and environmental impact, with wellbeing at its core. This is a unique opportunity to work within a team who are committed to contributing to the broader community and driving positive change.
Our team is small but highly innovative and ambitious with a proven track record of making real improvements to the area for business and for all. You will be joining the Partnership at an exciting time as we recently extended our area of benefit.
We are delighted to have been recognised as a Great Places to Work certified company!
“100% of employees at Baker Street Quarter Partnership say it is a great place to work*, compared to 54% of employees at a typical UK based company”
JOB RESPONSIBILITIES:
Executive Support
• Provide intelligent diary management and full Executive Assistant support to the CEO and two members of the Senior management team
• Project support for the Executive team including drafting presentations and papers, research, presentation of statistics, attending volunteering sessions and assisting in scheduling and task management.
• Manage all arrangements for Steering Group and Board meetings including the preparation of reports and papers proactively ensuring deadlines are met
• Implementation of assistive technology for the preparation of minutes from all governance meetings (c16 per year) and responsible for proofing and finalising minutes, ensuring actions are followed up and deadlines met
• Proactive management of outstanding tasks assigned to team to ensure projects are completed on schedule
• Managing confidential HR information including personnel information ,sickness records, training records and annual leave records
• Tracking required changes to the Staff Handbook and making updates
• Database maintenance and updates, pulling data from external sources and updating mailing and other lists
• Booking meeting venues, lunches and travel arrangements for the Senior Management team
Finance Support
• Logging expenses on Xero and assisting with credit card reconciliations
• Raising POs and allocating to correct codes
• Assisting with finance queries and contract administration
• Management and reconciliation of office budget
• Assisting with the preparation of quarterly Management Accounts, preparing templates and ensuring deadlines are met
Office Management
• Ensure the smooth running of the office.
• Manage office move, assisting with the search for space and liaising with suppliers as appropriate
• Ensuring the office is fully stocked including management of stationary and other supplies, including refreshments and ensuring a well presented and well-maintained office space.
• Maintaining planned preventative maintenance list for office space, managing Health & Safety and Fire Assessment reviews and proactively addressing issues
• Management of bookings for community space
• Organising team training, wellbeing and social activities
• Provide first point of contact for general office administration including first line reception and phone cover
• Manage generic email inboxes (including info@) and member support requests - coordinating responses from the entire team in a timely fashion
• Set up the meeting rooms for external guests, welcoming guests and providing refreshments
• Ensuring contact details are up to date on organisation Crisis and Continuity Plan
• Ensuring adherence to the sustainable procurement policy for all office supplies
• Management of office contracts including areas of insurance, IT/comms and equipment.
• Organise weekly team meetings, preparing agenda and sending action points
• Be the Fire Marshall, First Aider and DSE Assessor for the office (full training provided)
• Opportunity to be trained as Mental Health First Aider
• Always acting as an ambassador for BakerStreetQ
Finance Support
• Logging expenses on Xero and assisting with credit card reconciliations
• Raising Purchase Orders and allocating to correct codes
• Assisting with finance queries
• Assisting with contract administration
It is expected that the Team Assistant will provide cover for and stand-in as necessary for the Marketing and Events Coordinator and the Project Assistant, and has familiarity of their job functions to enable such coverage to be provided.
To undertake such other duties commensurate with your position, and / or hours of work, as may reasonably be required
SKILLS REQUIRED:
Required skills
• Excellent communication skills (both written and verbal) with a strong ability to build rapport and engage effectively with a wide range of individuals
• Proactive and detail orientated
• Self-motivated, taking accountability for own workload and timely deliverables of work
• Excellent attention to detail
• Strong planning and time management/multi-tasking skills, with the ability to take the initiative and work independently with little supervision, yet maintaining regular communication within the team
• A flexible approach, professional outlook and positive attitude is essential
• Ability to work to tight deadlines whilst caring to ensure a high standard of work quality
• Ability to work effectively in a team environment with a “can-do”, willing, collegiate approach
• Flexibility to adapt effectively to change
• Flexibility to work occasional evenings and out of core hours to attend events where necessary
• Demonstration of a mature approach and manner, with a high level of integrity and someone who can be trusted with confidential information
• Problem solving
• Intermediate skills in Word, Excel and PowerPoint and experience of using contact databases (in particular input, retrieval of data and the ability to use database)
Required Experience
• Previous work experience in a PA, EA or administrative role, supporting an individual or team likely to have been gained over a minimum of 12 months
• A passion/drive to contribute in a community focused, social impact role
• An interest in the urban environment and an organisation involved in sustainability initiatives, area promotion, placemaking projects
Our Benefits:
• Private health insurance via BUPA for employee only from day one
• Pension – Employee 5% and Employer 6%
• 25 days Annual Leave plus bank holidays and additional gifted holiday over Christmas
• Season ticket loans
• Cycle to Work scheme
• TechScheme – limit £2000
• Wellbeing sessions
• Opportunities and Support to volunteer
TIMESCALE:
Closing date for applications 29th November 2024.
Application by cover letter and CV.
The client requests no contact from agencies or media sales.
We are looking for an enthusiastic, organised, proactive individual who has a successful record in project, programme and operations support and who is looking to take on a new, exciting challenge that will make a real difference to the community.
This is a full and varied role – no two days will be the same! We can offer:
• The opportunity to be fully involved in meaningful work, to make a difference and see the positive impact of your work
• An experienced team who will support you to deliver on your goals, and to grow personally and professionally
• The platform to manage and deliver on your own workload
• A role that allows you to take the initiative, to innovate and to be involved with multiple stakeholders across the business
• Fulfilling and rewarding work that contributes to society, sustainability initiatives and environmental challenges
ABOUT BAKER STREET QUARTER PARTNERSHIP
We are the Business Improvement District (BID) for the Baker Street area of Marylebone – a not-for-profit organisation making a real difference to this vibrant, diverse and dynamic part of central London. Our innovative and compelling work is far reaching, from nurturing and connecting the community, to promoting the area’s vitality and ensuring it is resilient, safe and clean. Established 11 years ago, we have recently set out a new exciting and ambitious business plan focused on facilitating social and environmental impact, with wellbeing at its core. This is a unique opportunity to work within a team who are committed to contributing to the broader community and driving positive change.
Our team is small but highly innovative and ambitious with a proven track record of making real improvements to the area for business and for all. You will be joining the Partnership at an exciting time as we recently extended our area of benefit.
We are delighted to have been recognised as a Great Places to Work certified company!
“100% of employees at Baker Street Quarter Partnership say it is a great place to work*, compared to 54% of employees at a typical UK based company”
Job Outline:
To provide project support to a number of programmes including:
• Operations – Initiatives to ensure our area is maintained as a clean, safe, well-managed and resilient through dedicated street management, effective communications and facilitated local networks
• Sustainability - Promoting social and environmental impact and wellbeing while supporting the delivery of businesses’ sustainability and ESG objectives
• Smarter Giving - our initiative facilitating relationships between our member businesses and local charities and community groups
JOB RESPONSIBILITIES:
Operations Support
• Research and collate area information including crime statistics, planned street works, planned events and protests, planning and licensing
• Maintain Street Team rotas onto team calendar
• Assistance with the day-to-day oversight of the Street Team
• Update and send weekly Security and Operations mailer
• Update weekly Street Works
• Manage our range of Operations communication and intelligence sharing platforms and closed WhatsApp groups
• Actively assessing the quality and look/feel of our footprint area to report to Operations Manager
• Administrative assistance with Operational contract management
• Manage Health and Safety/Risk Assessments/RAMS for outdoor markets and events
• Administrative assistance for Operations linked events (Security Networking, Intelligence sharing meetings etc.)
• Manage and book all member training
• Assisting with keeping Operations section of BakerStreetQ website up to date
Smarter Giving Support
• Support the Community Impact Manager on collection drives/Christmas appeal
• Research related to local need and Church Street Ward (our focus for Smarter Giving)
• Attend member volunteering sessions to welcome volunteers and ensure smooth running
• Assist with arrangement of member volunteering
• Organise annual Christmas raffle
• Draft weekly volunteering and skill sharing opportunity update
• Draft articles on successful Smarter Giving initiatives
• Organise Meet the Charity events
Sustainability and Placemaking Programmes Support
• Research and administrative support related to sustainability, accessibility and Placemaking projects
• Drafting and updating communication and content
• Liaison with businesses, the Council and other stakeholders
• Initiate, promote and manage internal sustainability initiatives
• Assist with Smarter Recycling contract management
• Manage customer care calls to Smarter Recycling users (biannually)
General
• Support with the collation of performance/KPI data for quarterly, annual and ad hoc reports
• Minute Sustainability Steering Group and Streets and Spaces Steering Group, following up to ensure actions are completed
• Research related to local events and activities
• Staff pop-up member information stalls
• Financial administration related to Operations and Smarter Giving
• Contract administration and support
• Manage generic email boxes including training@ and info@ responding in a timely fashion
• Support and provide cover during holidays and absences for the Executive Assistant and Marketing & Events Coordinator including office and phone cover, office supplies and welcoming guests
• Always acting as an ambassador for BakerStreetQ.
• Back-up Fire Marshall and First Aider for the office (full training provided).
• Opportunity to train as Mental Health First Aider
It is expected that the Project Assistant will provide cover for and stand-in as necessary for the Marketing and Events Coordinator and the Team Assistant, and has familiarity of their job functions to enable such coverage to be provided.
• To undertake such other duties commensurate with your position, and / or hours of work, as may reasonably be required
PERSON SPECIFICATION
Required skills
• Excellent communication skills (both written and verbal)
• Exceptional personal planning and organisational skills
• Adept at independent working taking accountability for own workload and timely deliverables of work
• Excellent attention to detail
• Strong planning and time management/multi-tasking skills, with the ability to take the initiative and work independently with little supervision, yet maintaining regular communication within the team
• A flexible approach, professional outlook and positive attitude is essential
• Ability to compile and accurately record information
• Intermediate skills in Word, Excel and PowerPoint and experience of using contact databases (in particular input, retrieval of data and the ability to use database)
• Ability to work to tight deadlines whilst caring to ensure a high standard of work quality
• Ability to work effectively in a team environment with a “can-do”, willing, collegiate approach
• Flexibility to adapt effectively to change
• Exceptional eye for detail and data accuracy
• Ability to liaise and build a rapport via telephone, in person and in written correspondence with senior business representatives and a variety of professionals and voluntary groups
• Flexibility to work occasional evenings and out of core hours to attend events
Required Experience
• Previous work experience in an operational support or project support role likely to have been gained over a minimum of 12 months
• A passion/drive to contribute in a community focused, social impact role
• An interest in the urban environment and an organisation involved in sustainability initiatives, area promotion and placemaking projects
Our Benefits:
• Private health insurance via BUPA for employee only from day one
• Pension – Employee 5% and Employer 6%
• 25 days Annual Leave plus bank holidays and additional gifted holiday over Christmas
• Season ticket loans
• Cycle to Work scheme
• Salary sacrifice TechScheme – limit £2000
• Wellbeing sessions
• Opportunities and Support to volunteer
TIMESCALE:
Closing date for applications 29th November 2024.
Application by cover letter and CV.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Samaritan’s Purse is looking for a well-connected individual to act as our London Donor Ministries contact. This would either be a Donor Ministries Associate or Donor Ministries Manager.
The role is full time, remotely based, but with one day a week from our National Ministry Centre in Coventry.
The role will involve working some Sundays, when church opportunities occur.
To be suitable for this role you will need to good networking leads within a Christian context. You will enjoy getting to know people and prayerfully nurturing relationships. You will have a clear delivery and the ability to present at, lead or on occasion take a church service. Further information can be found in the Job Description.
In accordance with the Equality Act of 2010 and due to the nature and context of the role there is an ‘occupational requirement’ for the post holder to be an evangelical Christian. The job holder should be committed to the purpose of SPI and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.
The client requests no contact from agencies or media sales.