Administrative Director Jobs in London, Greater London

Job Title

Business Support Manager (Maternity Cover)

Job Reports To

 Assistant Director of Operations

Business Unit/ Department

 Administrative/Operations

Dimensions of Role

Full time – 35 hours per week (Office based with the option of working from home on Fridays)/ Fixed Term 12-month maternity cover

Working Relationships

· With the Executive & Administrative team

· With the Chair and Board of Trustees

· With those we support, within the Rank network

Purpose Statement

The postholder will be a key member of the central administration team of the Rank Foundation. 

Key Accountabilities

Secretariat support to governance committees:

- Drafting agendas, production and dissemination of papers for Committees and Board meetings to trustees

- Attendance to governance meetings, minute taking, and following up on actions

- Organising RFL annual governance schedule of meetings

- Liaising and acting as point of contact for trustees

- Arranging meetings for Execs and Trustees

- Drafting and issuing comms as needed by the Chair, Trustees and Execs

- Maintaining governance records and register of trustees’ interests up-to date

- Assisting with audit queries as and when required

- Managing the periodic review of Committees’ Terms of References

- Planning induction programme of new trustees

- Undertaking regular reviews of policies, staff handbook, trustee hanbook and ensuring currency and developing new ones as required

- Supporting with implementation of  EDI strategy and the Foundation’s vision

- Occasional out of office hours meeting attendance as/ when required

HR

- Facilitating recruitment activities including posting and monitoring job ads, shortlisting of candidates, recommending list for interview and liaising with candidates

- Onboarding of resources: references, right to work checks, drafting of contracts and offer letters, planning of induction programme, sourcing of IT kit/required equipment, arranging IT induction

- Offboarding of resources: ensuring resources are removed access to SharePoint, emails and laptop wiped. Monitoring of dormant inboxes.

- Management and administration of Breathe (HR Platform)

This job description is not necessarily an exhaustive list of tasks but is intended to reflect a range of duties the post-holder will perform.

Skills, Knowledge & Expertise

Knowledge Qualifications & Experience

· Previous experience in an executive support role and working with Board of Trustees

· Previous experience of minute taking

· Previous experience of HR support

· Proficiency in Microsoft packages (essential)

· Understanding of the charitable and philanthropic sector (desirable)

Skills/ Abilities

· A positive team member

· Excellent organisational skills and attention to detail

· Willingness to help colleagues, ‘can-do’ approach

· Adaptable, flexible, and willing to learn/develop skills

· Ability to manage multiple tasks, work to deadlines and prioritise effectively

· Excellent communication skills by phone and email, experience of engaging with stakeholders at all levels

· Ability to organise events and ensuring arrangements are communicated to all stakeholders

· Ability to handle sensitive information and discretion

Confidentiality

· Paramount that the postholder works in a highly confidential way

We are looking for a Programme Coordinator who will support the growth and development of the Democracy Classroom network, helping teachers and youth practitioners to engage young people in politics, democracy and elections. 

ABOUT THE POLITICS PROJECT

We support young people to use their voice by providing them with outstanding democratic education. We work with young people, teachers and politicians to help them to learn, teach and engage in politics. We are a non-partisan organisation working across the UK. 

ABOUT DEMOCRACY CLASSROOM 

Democracy Classroom is a partnership between over 100 civil society organisations that supports young people to engage in elections and democracy. The network supports collaboration through newsletters, training, meet up’s and an annual conference, as well as providing resources and training for teachers and youth practitioners. Democracy Classroom pools the collective support of the sector through the Democracy Classroom Platform, where teachers and youth workers can access the collective support of the membership. 

Following the recent General Election, the network has experienced growth and is now preparing to support upcoming elections, votes at 16 and new developments such as changes to democratic education and the curriculum review. The network is non-partisan and works across all 4 nations in the UK. 

The aims of the network include: 

Increasing the number of young people engaging with democracy and elections.

Increasing the number of teachers and youth workers delivering democratic education, and strengthening their capacity to deliver impactful democratic engagement and voter registration activities in schools, colleges and youth settings across the UK.

Improving coordination between organisations engaging young people across the youth, education and democracy sectors, through growing the Democracy Classroom network.

ABOUT THE ROLE

The post holder will work with the Director and the Programme Manager of Democracy Classroom to support the growth of the Democracy Classroom network by managing the website / platform. They will:

• Liaise with partners to compile learning resources and training opportunities to share on the platform.
• Add resources, training opportunities and other relevant information to the platform as required.
• Ensure the platform is kept up to date and accessible.
• Support Democracy Classroom communication channels - producing Democracy Classroom newsletters and creating engaging social media content to highlight the work of partners, their learning resources and training opportunities, on the platform.

The post holder will also:

• Coordinate training for teachers and youth workers to deliver election education materials.
• Manage the Democracy Classroom database. 
• Assist with monitoring and evaluation.
• Provide administrative support for the Democracy Classroom network and other The Politics Project programmes and activities where required.

The job is based on a 12 month, fixed term contract (including a 6-month probation period), with opportunities for extension. 

The Politics Project is based in London, and the post holder will be expected to work from the office at least two days a week. The hours of work are 37.5 hrs per week. Occasional travel to elsewhere in the UK and working unsocial hours in the evenings and at weekends may be required. 

Benefits:

• 33 days’ holiday plus Bank Holidays (inclusive for 3 days leave between Christmas and New Year. 
• Friendly and inclusive environment.
• Professional development opportunities, to upskill and train you.
• The opportunity to make a real difference to young people’s lives, helping them to develop the skills and knowledge they need to give them a voice in their society and shape their communities.

ABOUT YOU

You will have a passion for democratic engagement and will use that passion to support the delivery and growth of the Democracy Classroom network and The Politics Project. 

You will be a self-starter, comfortable setting your own pace of work and managing deadlines with only some supervision. You are able to follow instructions and show initiative when needed. You can form good relationships with a range of people from different backgrounds and perspectives. You can problem-solve and be flexible to meet stakeholder needs. 

Above all, you have outstanding organisational and administrative skills, with the ability to work under pressure and identify priorities. You will effectively deliver against set targets to agreed deadlines. 

In accordance with our Child Protection and Safeguarding procedures, this position requires an enhanced DBS check that we will provide.

Skills & Experience: 

Essential

• Excellent time management and administrative skills.
• IT literate. In particular, you have experience of data entry / management and can use Google office software.
• Self-motivated and resilient – able to solve problems and perform under pressure.
• Able to build relationships and communicate effectively.
• A passion for youth democratic engagement, education and politics.

Desired

• Basic project management, planning, administrative and organisational skills experience.
• Experience of database management.
• Experience of running professional social media accounts.
• Knowledge and understanding of the UK political and education systems.

TO APPLY: 

To apply please submit through the CharityJob website a CV and a covering letter (maximum 1 side of A4).

The closing date is 11:30pm, 13th November 2024.

Initial interviews are planned for the weeks beginning Monday 25th November and Monday 2nd December.

Dementia Carers Count have an exciting hybrid opportuinity to deliver timely and efficient fundraising and administrative support, at home with one day in the London office, as we work to ensure that no dementia carer ever feels isolated, invisible or alone. 

Job Title:   Fundraising & Admin Officer

Reports to:  Public Fundraising Manager 

Contract:   Permanent contract 

Hours:    35 hours/week

Salary:   £30,000 pa

Location:   Hybrid, one day a week in the London office.

Job purpose  

To deliver timely and efficient fundraising and administrative support, as we work to ensure that no dementia carer ever feels isolated, invisible or alone. 

Key responsibilities   

• Be the first point of contact for supporters, campaigners and others, managing enquiries via post, online and over the phone to ensure everyone has a quality experience.

• Manage processes for fundraising donations.

• Work with teams across the organisation and with carers to produce creative and engaging thank you and stewardship materials.

• Support the fundraising team with prospect research to help identify potential new supporters.

• Draft funder reports, small trust funding applications and fundraising communications.

• Support the administration and delivery of fundraising activities and initiatives.

• Keep up to date with sector developments and best practice in fundraising.

• Support the marketing & communications manager to deliver effective internal communications.

• Support the services team to deal with carer enquiries and casework, administer online groups, and produce reports.

• Support the organisation with general administrative duties as required.

ISEAL is offering an exciting opportunity to work in a sustainability focused setting for a proactive and process-oriented individual with a passion for good customer service and stakeholder relationships.  The role provides administrative, logistics, and communications support as part of the team dealing with all aspects of membership and offers valuable exposure to a wide range of sustainability schemes. If you are looking to apply your existing coordination and administration skills to work in a customer facing role, this role will provide you with some excellent insights and networks that will benefit your progress.

ISEAL supports sustainability standards and similar market-based sustainability systems to improve their impacts on people and planet. Its membership team is the key point of contact for aspiring new Community Members, subscribers and existing member organisations. The coordinator will be in contact with a diverse range of organisations working in sustainability, assisting in pitching and providing specialist services, as well as helping prospective Community Members to navigate the member application process. Additionally, the role will coordinate activities relating to members fulfilling the requirements of membership and will ensure accurate record keeping for services and member related processes.  

To be considered for this role, you will be highly organised with great attention to detail and a committed approach to serving customers or stakeholders. You will enjoy working on a varied and changing set of tasks related to different areas of membership provision. Having gained a good level of work experience, you are familiar with process administration, customer service, stakeholder engagement and communications. You have an interest in learning more about member compliance processes and service provision. This role reports to two associate managers in the team, covering the different aspect of the role.

Key Responsibilities we will entrust you with:

Services and member prospecting

• Act as the first point of contact and respond to enquiries about ISEAL, services and membership
• Schedule and co-lead prospect calls, pitching relevant services from our portfolio, taking notes and supporting follow up actions
• Help member prospects understand the value of ISEAL membership and our services, and coordinate outreach to prospective members ahead of Community Member application windows
• Use and continually improve record-keeping systems, tracking customer relationships on Salesforce and support member/customer prospecting processes
• Coordinate the ISEAL Insight subscription, including proactively recruiting new customers and supporting existing relationships, tracking payments, and coordinating the delivery of the Insight programme of content
• Support delivery of ISEAL’s training courses, including coordinating promotions, registrations and event logistics
• Deliver administrative tasks to support ISEAL’s tailored services processes, including preparing service agreements on contract management system and managing payments

Membership applications and compliance programme

• Coordinate application process for aspiring Community Members, providing guidance throughout their application journey, addressing questions, supporting submission of materials, and managing completeness checks and comment periods.
• Liaise between prospects and compliance team to respond to questions regarding application process and requirements and maintain application log in Salesforce.
• Create and coordinate member compliance activities, including piloting process and external independent evaluation schedules
• With supervisor support, develop and maintain effective relationships with members, prospect members and evaluators in relation to the compliance programme and application process.
• Deliver administrative tasks to support the compliance programme and application process, including but not limited to scheduling calls, sourcing and maintaining evaluator records of competence and conflict of interest
• Maintain and track data across various platforms, updating tracking logs, and update web content on the ISEAL website.
• Coordinate information and produce reports and minutes in support of programme management, Membership Committee and strategic development of the compliance programme
• Contribute to systematic measurement and improvement of the compliance programme

General

• Assist in promoting best practice in use of IT, communications and knowledge management systems within projects, and support efforts to help bring about improvements
• Provide ad hoc support to organisation-wide initiatives, if needs arise
• Be a collaborative and effective team member, liaising with colleagues at all levels across organisation
• Additional responsibilities as assigned by supervisors

Experience, Knowledge and Attribute

• Experience working or interning in a support/administrative role, ideally in an international NGO, professional or membership organisation
• Some experience in a role focused on customer service/communications or user experience and genuine interest in providing exceptional customer service
• Strong organisational skills, with some experience with supporting administration, meeting coordination, logistics, contracts, proof-reading, communications, etc.
• Good time management and ability to organise multiple simultaneous tasks efficiently with precision and strong attention to detail
• Excellent written & spoken English, with proven ability to write clearly and concisely
• Confidence in communications with colleagues, customers and external partners, displaying professionalism and right level of tact and awareness of others
• Comfortable communicating with stakeholders in online and in person setting (e.g. webinars, workshops etc)
• Ability to communicate and work effectively with cross-functional teams in a largely remote, international environment, including regular international time-zone calls
• Ability to thrive in a dynamic work environment with changing projects and working with multiple reporting lines
• Confidence in using the Microsoft Office suite and IT systems, familiarity with virtual meeting tools (e.g. MS Teams, Zoom, etc), use of contact management databases (e.g. Salesforce)
• Interest in social, environmental, and economic sustainability

Additionally desirable

• Experience in a compliance related role
• Some understanding of, sustainability standards and certification, which may have been gained in academic, internship, employment or voluntary settings

About ISEAL

ISEAL supports ambitious sustainability systems and their partners to tackle the world’s most pressing sustainability challenges – from the climate emergency and biodiversity crisis to human rights and persistent poverty. ISEAL Community Members include many of the most respected sustainability schemes worldwide and are active across a diverse range of sectors. Read more about us on our website iseal(.)org. 

ISEAL´s culture and how we will help you thrive

Our values are Connection, Empowerment, Inspiration, Wellbeing, Effective Working and Creativity.

These are traits we value in each other and in the organisation overall and we instil these in all our processes and interactions.

The issues we work on are of a global nature and our team reflects this, with individuals from many different backgrounds and nationalities. We know this diversity adds to the high quality of work we deliver as an organisation and through our commitment to diversity and inclusion we want to add strengths and perspectives in our team with each recruitment. Diversity for us includes race and gender identity, age, disability status, sexual orientation, religion and many other areas forming part of someone´s identity. We are proud to be an equal opportunities employer.

As an organisation, we also support our people in their personal and professional development, with specific budgets and processes enabling individuals to take advantage of growth and development opportunities.

We offer 25 days of annual leave, to which we will add a day a year after 2 years (to a maximum of 30 days), as well as an extra five days as a one off once you have been with us for a full five years.

We recognise individuals’ preferences when it comes to where and when to work through a hybrid working model with a minimum of 4 days per month in the London office as well as the opportunity to apply for flexible working arrangements to suit individual´s needs.

Other relevant information

Term: This is a permanent contract

Working hours: Full time, 37.5 hours per week

Salary:   £30,000 – 34,500 per annum, depending on experience (full time, 37.5 hours per week)

Location: London. Applicants will need to provide evidence that they are entitled to work in the UK. An ability and willingness to work in a hybrid work environment is required.

International travel: The post holder will be required to undertake occasional international travel

How to apply

Deadline for applications: 20 October 2024

Enquiries about the role can be director to recruitment(@)isealalliance(.)org.

Please note we will not individually contact applicants unless they are shortlisted for interview.

Interview process

Please see below the planned interview process (please note that we will endeavor to keep to this schedule, but some dates may be subject to change)

First interviews (Teams): 24/25 October

Pre-interview timed exercises (between 60 – 90 minutes from home): 26-30 October

Panel interviews (Teams or in person): 31 October/ 1 November

Decision: by 12 October

Accessibility

If candidates required additional time or other considerations for the interview process, we are committed to accommodating any reasonable requests.

Please note that ISEAL will cover travel expenses for in person interviews for candidates travelling from outside of Greater London. ISEAL also covers caring expenses for candidates who are carers and need to arrange of cover for the duration of the interview/exercises

Part - Time Executive Assistant (Remote)

The Clean Air Fund is looking to recruit a Part - Time Executive Assistant (Remote) to join their team in Colombia. This is an exciting opportunity to join a rapidly growing organisation whose mission is to use philanthropic grants to catalyse a reduction in air pollution.   

This role supports the Executive Director of Breathe Cities. As the Executive Assistant (EA), working alongside the Senior Executive Assistant and Support Manager, and CEO Office team, this role ensures the Director and their teams are supported to work efficiently and effectively and that team projects are facilitated to run smoothly. It’s a role at the heart of a fast-moving organisation and offers an opportunity for hands-on work on projects combatting air pollution. Among the tasks is supporting the preparation for our Governance, including Committee meetings.

The EA is responsible for diary management, which includes a lot of complex international travel and coordinating the preparations for high-profile international events. The post holder manages the Executive’s emails to ensure that they give their attention to organisational priorities – both internal and external.

This position provides support on key team projects, internal and external events, and team engagement which require organizational and administrative input for success. There is scope for initiative, taking on the organisation of convenings, surveys and small conferences.

To be successful in this role you will have …

• Previous relevant experience, working for senior executives in a busy and complex environment; including diary management, agenda setting, minute taking, support with meeting logistics (online and in person), drafting communications.
• Experience managing international travel bookings.
• Strong interpersonal skills: engages with others to get the best out of them; works well as part of a team.
• Professional, sound independent judgment, strong organisational and project management skills and the ability to be flexible as priorities and needs change.
• Evidence of capacity to work in range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness.
• Ability to work unsupervised, a motivated self-starter, with strong problem solving and multi-tasking skills.
• Proficient in all areas of Microsoft. Must possess strong Word, PowerPoint, Excel and typing skills; ability to learn new packages, when required.
• Excellent attention to detail.
• Numerate, with a good understanding of basic budget processes.
• Fluent in English and Spanish, excellent communication skills, both written and verbal.

For more information on this role, as well as the full person specification please see the job description

• Closing date – 28th October, 2024
• Salary – The annual gross salary ranges from COP 65,772,058 to COP 72,124,397. Please note that the final salary will be pro-rated based on the number of hours to be worked. The advertised amount represents the full monthly salary for a full-time role.
• Type of employment  - One year fixed term contract
• This is a remote role but applicants must be based in Colombia and have the right to work there.

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, returning parents, carers or any other aspect which makes them unique. We particularly welcome applicants from under-represented groups  to apply and would encourage you to let us know if there are steps we can take to ensure that the recruitment process enables you to present yourself in a way that makes you comfortable. We are committed to ensuring the safety and protection of our employees from all forms of harm. 

Location:     Predominantly home working

Hours:         Full time (35 hours per week)*

* Employees who have completed the probationary period can choose to participate in a four-day working week. 

The Royal Society of Biology (RSB) is a single unified voice for biology: advising Government and influencing policy; advancing education and professional development; supporting our members, and engaging and encouraging public interest in the life sciences. 

The Royal Society of Biology is committed to promoting biology as a subject of choice to students in schools, colleges and universities. Through accreditation, we support and recognise excellence in biology teaching; champion a biology curriculum that challenges students and encourages their passion for biology; support young scientists through higher education; and provide career guidance at all levels.

Over the years, the accreditation programme has gone from strength to strength and, as a result, multiple strands of accreditation have been developed which includes Apprenticeship Accreditation, Foundation Accreditation, Standard Accreditation, Advanced Accreditation, Master's Accreditation, Doctoral Training Accreditation and International Accreditation. 

The Accreditation Officer will join a small dedicated team, managed by the Director responsible for Accreditation, Training and Professional Registers. The successful candidate will help to ensure that the objectives in the RSB five-year business plan are met, with an emphasis on facilitating accreditation applications, including attending site visits as a Society representative. In addition, there will be a requirement to assist with the administration of Professional Registers and our Training offerings. This role will require a reasonable amount of UK travel, some international travel, and nights away from home. 

To Apply

Create a free mySociety account and apply before 17:00 on Tuesday 29th October 2024 with a CV (2 page max) and covering letter (1 page max) outlining your suitability for the role. Interviews will be held on Wednesday 6th November 2024 by invite only.

You are welcome to contact us if you would like to discuss the post or your suitability.

Interviews will take place in Central London (by invite only). 

The RSB is committed to ensuring equal opportunities in the life sciences, and supports diversity throughout lifetimes at school and higher education, in the workplace and training; we value diversity and are committed to creating an inclusive culture. We actively encourage applications from people of all backgrounds, abilities and cultures and believe that a diverse workforce will help us to achieve our mission. 

Should you need any adjustments to this recruitment process, either at application or interview stage, please contact us.

Liberty is seeking an Operations Assistant. The postholder will work closely with the Head of HR & Operations to facilitate the smooth running of Liberty’s office

This is an exciting, broad and varied role with opportunities to gain experience in new areas such as office administration, facilities, IT, health and safety as well as event planning. This role is office based with one day a week working from home.

The successful candidate will be an effective communicator with excellent IT and problem-solving skills and will be self-motivated and able to work well in a team environment.

The successful candidate does not need to demonstrate extensive experience in operations, and we do not require the postholder to have any specific qualifications.  We are looking for someone who has great interpersonal skills, is proactive and interested in learning new things, and who is excited to be part of a team in one of the UK’s oldest and most effective human rights campaigning organisations.

To support the postholder’s career development goals, an enhanced training & qualification budget is on offer and appropriate time will be protected for this purpose.

Liberty fully embraces flexible working and is committed to employee development. We aim to encourage people from all backgrounds to work with us and are particularly interested in hearing from people from historically underrepresented groups.

The deadline for applications is 5PM Monday 11 November 2024.

Applications received after this deadline will not be considered.

Please be aware that we do not accept CVs for this role. All applicants must complete the application form to apply.

First round interviews will be held on Thursday and Friday 28/29 November 2024

Second round interview will be held on Tuesday 3 December 2024

Unfortunately we will not be able to accommodate requests for interview slots outside of these dates on this occasion.

Apply via the job board on our wesbite.

Would you like to help deliver a ground-breaking project with the UK’s UNESCO (United Nations Educational, Scientific and Cultural Organisation) Designations?We are looking for a professional who can join us in assisting in implementing the next phase of our National Lottery Heritage Fund Project:  Local to Global 2.0 – From a resilient to an adaptive network. 

The new project will explore devolved power sharing among UNESCO Sites to help build their resilience and adaptability through openness and collaboration.

This is an important administrative and coordinator role in delivering the approved purposes of the grant agreement with the National Lottery Heritage Fund by coordinating events and communications across a national network of natural, cultural and built heritage sites. 

The UK National Commission for UNESCO brings together a network of voluntary experts from the fields of education, sciences, culture, and communication, working with the UK’s network of UNESCO Designations to contribute to UNESCO’s international aims to advance global peace, sustainable development, intercultural dialogue, and poverty eradication.

Media Defence (MD) is a charity that helps media to defend their rights. We support independent media, journalists and citizen journalists who are under legal threat by making sure that lawyers are available to defend them.

In this role, you will provide finance, bookkeeping, and administration support to MD, processing and maintaining all financial records, data and payroll, helping us grow as an organisation while maintaining the smooth day-to-day running of the office.

We are seeking a Project Research Officer to join our small team to work on a new project, which examines the use of data and powers by HMRC in addressing offshore tax compliance.

HOURS: Part time, 2 days per week (15hrs). A flexible working policy is offered, with core working hours of 1000hrs-1500hrs.

CONTRACT: 24 month fixed term contract, subject to successfully completing a three month probationary period.

LOCATION: Remote, with periodic in-person team meetings (quarterly).

BENEFITS: 24 days paid annual leave per year pro rated, plus eight Bank Holidays. A contribution of up to £175pcm towards a co-working desk.

WHO ARE WE: TaxWatch is the UK’s only charity dedicated to compliance and sound administration of the law in the field of taxation. We are an investigative think tank which conducts forensic research and analysis on tax compliance, tax policy, and tax law, publishing our research to improve public understanding of these issues. We are independent of any political party.

ROLE AND RESPONSIBILITIES:

Working with the Director and existing Research Analyst to conduct a research project examining the ways in which HMRC addresses offshore compliance, with a focus on its use of information and existing enforcement powers, identifying areas where compliance could be improved.

Develop and undertake the research project within specified timescales, from inception to delivery, in collaboration with the wider TaxWatch team, driving the project forward, providing updates on progress the Director and Trustees. This will involve:

· Identifying key stakeholders relevant to the project, developing and building relationships, conducting interviews, gaining insight from their knowledge and experiences and identifying areas for further investigation.

· Requesting and analysing information from HMRC.

· Analysing both qualitative and quantitative data to identify key findings and making policy and procedural recommendations based on the findings.

· Producing high quality written work, including long form written reports based on the research undertaken.

· Liaising with other organisations, journalists, politicians and government bodies to publicise the findings of the report.

· A limited amount of administrative tasks that support the running of the project including documentation of research findings and tracking Freedom of Information requests on team systems.

JOB REQUIREMENTS:

ESSENTIAL:

· Critical thinking and a curious mindset, particularly seeking out and analysing data, from both qualitative and quantitative sources.

· Strong writing capability. TaxWatch is an organisation that places a high priority on concise and effective written style. Research must be clear, accurate and to the point.

· Ability to work remotely while working co-operatively with wider team. Organised and logical in approach.

· Self motivated. Able to successfully manage own time, work, and hit deadlines.

· Comfortable with statistics, and explaining complex issues to non-specialist audiences.

· Confident communicator and able to express their thoughts clearly, representing TaxWatch credibly to external stakeholders.

DESIRABLE

· A good understanding of offshore tax compliance and how HMRC currently addresses it.

· Knowledge of the current legislation pertaining to the taxation of offshore income and gains, and the enforcement powers held by HMRC.

· Recent employment or work experience in HMRC with either Fraud Investigation Service (FIS) or Risk & Intelligence Service (RIS).

HOW TO APPLY: please provide your CV (no more than two pages), and covering letter (one page), tailored to the Job Advert criteria

CLOSING DATE: Friday 15 November 2024.

INTERVIEWS: Date and location tbc. Likely week commencing 25 November via Teams or in person in Bristol.

Purpose of the job

 We are looking for a passionate and experienced Assistant to support two of our fantastic directors who have not had in-house support before.

 The position will be split 50/50 between the Director of External Relations and Income Generation, and the Director of Network Delivery. Each director will require a different level of support, and they will work the post holder to devise what best suits their individual needs.

 The ideal candidate will be highly organised, proactive, and possess excellent communication skills. This role requires a strong ability to manage multiple priorities and a keen attention to detail, ensuring the smooth functioning of daily activities and long-term projects.

Key responsibilities

• Provide high-level administrative support to the Director of Network Delivery and Director of Income Generation and Strategic Communications, including managing calendars, scheduling meetings, coordinating travel arrangements, and managing the departmental credit card expenses and reporting.

• Provide email inbox management support to the Director of Network Delivery.

• Serve as the primary point of contact between executives and internal/external stakeholders.

• Prepare, review, and edit documents, reports, and presentations for meetings and events.

• Organise and maintain electronic and physical filing systems, ensuring data accuracy and confidentiality.

• Coordinate team meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle sensitive information with discretion and maintain confidentiality at all times.

• Perform other duties as assigned to support the CEO Office, executive team and the strategic goals of the charity.  

Experience we're after

• Proven experience in an Executive Assistant/administrative role, or similar.

• Exceptional prioritisation and time management skills with a strong attention to detail.

• Ability to work independently and as part of a team in a fast-paced environment.

• Demonstratable experience of managing multiple tasks within tight timescales in a calm and professional manner.

Who we are

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth?

We are a value-based, passionate and committed organisation offering a friendly working environment with lots of opportunities for professional development and socialising (even for those working remotely!) from lunch and learn sessions, staff quizzes to virtual coffee meet ups.

UK Youth prides itself on being an Equal Opportunity employer and we would particularly welcome applications for this role from those who identify under one of the protected characteristics under the Equality Act 2010.

We value the differences that a diverse workforce brings and are committed to inclusivity, and to employing and supporting a diverse workforce. Our selection procedures ensure that people are treated on the basis of their relevant merits, experience, skills and abilities and that no individual receives more or less favourable treatment.

We welcome applications from groups currently under-represented in our organisation including BIPOC, LGBTQ+ and persons with disabilities. We are also currently underrepresented by men, and so are seeking applications from different backgrounds, cultures, age, experience and identity to bring a wide range of experience, ideas, views and insights to UK Youth.

What we can offer you

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture:

• Flexible/Agile Working

• 27 days annual leave plus bank holidays (pro rata for part time employees)

• Funded training provided in; Safeguarding, GDPR, Information and Cyber Security & Equality & Diversity

• Other training available in support of your personal and professional development

• Pension scheme (currently UK Youth match employee contributions up to 5%)

• Membership of our life insurance scheme which would pay-out up to 4 times your salary

• Employee Assistance Programme to support employees both professionally and personally

• 20% discount off bookings at Avon Tyrrell, our New Forest Outdoor Centre, including camping, lodges and outdoor activities.

• IT equipment provided for the duration of contract

• CycleScheme and TechScheme

How to apply

If you would like to be considered for this fantastic opportunity, please complete an application via our completely anonymised recruitment system provided by Applied which looks to create a fair and unbiased application process for all. Scroll to the top of the page and start your application.

Closing date: 24th October at 11:59pm (Midnight)

Interview date(s) proposed: w/c 4th November 2024

As this role involves working in a regulated environment with young people, any offer will be conditional to satisfactory background checks, which include criminal record check and employment reference.

About Black Thrive 

Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm. 

Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities – building a Black Thrive Research Institute and embedding race equity in systems change. 

Job title: Head of Finance and Operations  

Reports to: Chief Executive Officer

Manages: 1 x Finance Officer + 1 x Human Resources & Admin Manager + Dotted line management for all staff in different teams with finance and admin responsibilities

Geographic focus: All 

Salary: £50,000 - £60,000 

Hours: 37.5 per week (flexible working available) 

Benefits: 26 days annual leave plus bank holidays, pension contribution 

Purpose of the role 

The purpose of this role is to lead our finance and operations functions and support the Chief Executive Officer (CEO) to implement management systems to efficiently run the business and achieve strategic objectives agreed by Global Black Thrive Board of Directors.  This includes governance, finance, human resources, IT, legal, health and safety, and facilities management. 

This role is strategic as well as multi-faceted and hands-on and will work collaboratively as part of Global Black Thrive’s Senior Leadership Team to

• Develop robust approaches to finance and operations and provide practical support for Black Thrive teams to manage their programmes and projects; and 

• Support staff to take on delegated responsibility for finance, HR and operations and to develop their skills and knowledge base. 

• Develop a Fundraising Strategy through creating comprehensive fundraising plans tailored to the organisation's needs and goals. 

Duties and responsibilities 

1. Support the CEO to manage the organisation and ensure compliance with statutory requirements, including finance, HR, health and safety, data protection, and deadlines for annual returns to Companies House, the Office of the Regulator of Community Interest Companies, and HMRC.
2. Put in place governance and management systems to support the efficient operation of the business, and the achievement of strategic objectives and milestones agreed by the Global Black Thrive Board of Directors. 
3. Support in the development of Black Thrive’s internal Learning and development infrastructure, particularly with the Learning Week.
4. Lead on strategic reviews of organisational policies and procedures and work with the CEO and colleagues to review, update and operationalise policies and procedures.
5. Line manage Finance Officer and lead finance functions, including working with managers to prepare and monitor budgets, ensuring that there are appropriate financial controls and operational arrangements in place (including for outgoing and incoming invoices and grants), liaising with external accounting and payroll providers and training staff as required.
6. Line mange the HR and Admin Manager and support with updating policies, rolling out strategic changes and communicating these companywide.
7. Provide timely and accurate strategic financial management information to enable the Board of Directors, CEO and managers to have effective oversight and make strategic short-term and long-term decisions.
8. Work with others in the organisation and support the Fundraising Strategy. This will also include strategies for creating our own independent funds that are not linked to an external funder.
9. Support the CEO to fulfil their role as Designated Lead Officer for safeguarding, including updating the safeguarding policy, ensuring that it is given effect and maintaining a robust system of Disclosure and Barring Service (DBS) checks and training for staff, associates, consultants and volunteers.
10. Ensure the provision of effective day-to-day administration of HR functions, including induction, training, learning week organisation and appraisal systems
11. Ensure effective management of premises, facilities, and equipment, including maintenance of an asset register.
12. Stay up to date with trends and best practices in governance, finance and operations relevant to Global Black Thrive’s mission.
13. Work with Global Black Thrive Directors to resolve disputes or disagreements that negatively impact on the achievement of objectives.
14. Ensure compliance with legislation and policies relevant to the job role, including equality, safeguarding, health and safety, data protection and financial probity.
15. Produce and deliver presentations, reports and other material relevant to the role.
16. Occasionally work at weekends and in the evenings when required.

Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.

PERSON SPECIFICATION 

Head of Finance and Operations 

E – Essential: requirements without which the job could not be done. 
D – Desirable: requirements that would enable the candidate to perform the job well. 

Qualifications and Experience 

1. Equivalent of a bachelor’s degree in finance, business administration or related fieldE 
2. A minimum of 5 years’ experience in financial and operations in an organisation dealing with multiple and/or complex programmes and partnerships. E 
3. Experience in developing and implementing new systems and processes in start-up environments D 
4. Experience of using online accounting software e.g. Xero and setting up and maintaining financial and administrative systems that are compliant with data protection and privacy laws. E 
5. Experience of fundraising or generating funds for an organisation through grant applications, external funders or through fund raising events and activities. D
   
   ​Ability, skills, knowledge
6. Strong leadership and management skills, with the ability to balance “taking charge” with motivating others and supporting them to grow and develop. E 
7. A good track record of achieving objectives and meeting deadlines. E 
8. Excellent understanding of financial management and controls. E 
9. Knowledge of statutory frameworks relating to governance, finance, HR, health and safety and data protection and ability to ensure compliance.D 
10. Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing. E 
11. Commitment to the key principles underpinning the Social Model of Disability. D 
12. Strong analytical and problem-solving skills. E 
13. Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority. E 
14. Excellent organisational skills, strong attention to detail, ability to multitask and to manage a heavy workload and competing priorities.E 
15. Ability to work at speed through ambiguity and uncertainty and remain calm under pressure.   D
16. Ability to remain enthusiastic, optimistic and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision.  E
17. High level of digital competence to support strategic and operational goals. D

A Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.

Are you passionate about making a real difference in the fight for better cancer treatment? Do you have a track record of building relationships and securing vital funds for charities? If so, Radiotherapy UK (RTUK) is looking for a dynamic and diligent Relationship Fundraising Manager to join our team! 

At RTUK, we campaign for equal access to the best radiotherapy treatment for all cancer patients across the UK. Our award-winning campaigns like #CatchupwithCancer have been instrumental in influencing national discussions and supporting both patients and professionals. 

As our new Relationship Fundraising Manager, you will lead our fundraising efforts by cultivating relationships with corporate partners, donors, and the wider community. This is a fantastic opportunity to make a meaningful impact by shaping and growing our income streams and ensuring the sustainability of our mission. 

What we’re looking for: 

• At least two years’ experience in charity fundraising. 

• Strong interpersonal skills with the ability to quickly build rapport. 

• Excellent written skills for developing successful proposals and grants. 

• Experience managing donor relationships and developing new partnerships. 

• Proven track record of achieving financial targets and budget management. 

What we offer: 

• 25 days of holiday per year (excluding bank holidays). 

• 5% employer contribution to a workplace pension scheme. 

• Flexible working hours with the ability to work from home. 

• A positive, supportive environment and learning opportunities. 

This is a unique opportunity to join a small but impactful charity at the heart of radiotherapy campaigning in the UK. If you’re ready to take on this exciting challenge, apply today and help us continue making a difference! 

Team Coordinator / Personal Assistant

Would you like the opportunity to use your well developed organisational and co-ordination skills to help millions of separate children get Back to Family? Hope and Homes for Children is looking for a Team Coordinator / Personal Assistant to join our Marketing, Communications and Fundraising team in support of our mission to ensure that every child enjoys being part of a loving family.

About the role:

As our Marketing, Communications, Fundraising Coordinator, you will work closely with our Director of Global Marketing Communications and Fundraising and provide a wide range of executive level administrative support including diary management, preparing internal and external communications and co-ordinating the management of critical cross team processes and supporting our wider MCF team on specific projects.

You’ll join a brave, can-do organisation and do work that matters day in, day out. You’ll be encouraged to think and act big, and you’ll be mandated and supported to make things happen. You’ll work with dedicated, passionate champions who are ready to take bold steps to inspire change by advocating and engaging individuals, communities and organisations across the globe in the foundational importance of family love for children.

About you:

With a good eye for detail, confidence in a range of IT packages, excellent communication and project coordination skills and a proactive approach, you will be as comfortable self-directing your work, based on agreed priorities, as you are working to a brief as part of cross-team project group. The successful candidate will bring a flexible and energetic approach to our vital work to support children and families.

About Hope and Homes for Children:

Orphanages don’t protect children, they harm them. Put simply: the last thing an orphanage can provide is the first thing a child needs - someone to love them.
Science shows what we all know that the bond between a child and their family is vital for their development. Decades of evidence proves that orphanages harm children, subjecting them to high levels of sexual and physical abuse, as well as extreme neglect.
Children always belong in families. They need protection, encouragement, play, laughter and love. They need somewhere to call home and someone to love them. You can help us make this a reality for children.

Location: Flexible (the post holder can be home or office based, but must live within reasonable travelling distance of our London Office to allow for attendance there at least twice a month)
Contract Type: Permanent
Hours: 22.5 hours per week, with flexibility, as we have generous flexible and home working practices.
Salary: £28,000 to £32,000 per annum including any London Weighting.
Closing Date:  The final cut off for applications is 8 November 2024, however we may close the vacancy early if we receive strong applications, so please don’t delay and get in touch if you have the right skills, experience, and passion for our cause.

To apply, please upload your CV and a brief covering letter (500 words max) indicating why you are interested in joining us and (reflecting on the role profile) why you believe your skills and experience make you suitable for the role.

Other information: This post requires the post holder to have the right to work in the UK and may be subject to a DBS check.

HHC actively encourages equality and diversity, and we look to recruit across age, gender, ethnicity and background as we believe diversity brings us closer to our mission of eliminating orphanages.

You may also have experience in the following: Personal Assistant, Executive Assistant, Senior Secretary, Corporate Secretary, Senior PA, Senior Administrator, PA, Team Coordinator, Project Coordinator, Project manager, Project Administrator, Marketing coordinator, Fundraising Coordinator etc.

REF-217 364