Administration Assistant Jobs

The Office Manager role is crucial to our very busy and friendly office of 14 people and is incredibly varied and interesting. The role requires someone to be friendly, flexible and adaptable, with strong communication skills, a hands-on attitude and the willingness and initiative to work with the whole team doing a variety of different tasks to achieve a common goal. You will be highly organised and be prepared to take on information in many forms and quickly translate this into action. You will be comfortable working with deadlines and priorities, managing your own workload and the expectations of others.  It is an incredibly rewarding role for someone who has the passion and commitment to help the Foundation address inequalities and to tackle poverty and inequality at a local level. No two days will be the same.

- You will need excellent communication skills, as you will often be the first point of contact for all enquiries, including grant applicants donors, and room bookings.

- You will support the fundraising and programmes team with running events and resident panels.

- You will be responsible for ensuring that the building is safe, well maintained and accessible to all staff, tenants and visitors, including sourcing and managing contractors.

- You will support the finance and fundraising teams with data entry and reporting, purchasing and reconciliations.

- You will also have the opportunity to delve into special initiatives, such as supporting our  strategic objectives around Diversity, Equity and Inclusion (DEI), the use of AI and environmental action.

The successful candidate will have the opportunity to learn about the voluntary sector, particularly learning about trusts and foundations and grant making, as well as developing skills in a variety of admin functions, such as databases, finance, premises and health and safety.

You will also have the opportunity to meet the organisations we fund and work with as well as actively contribute towards our pledge of meeting the ACF’s Funder Commitment on Climate Change and our DEI Strategic workplan (available on request). This will allow you to develop your skills at the Foundation, ranging from project planning, communication, finance, and customer service. You will also have an opportunity to work with our Fundraising and Communications team to help engage a range of supporters. Training will be provided for all your duties.

The role is ideal for someone either with existing office management experience or someone with administrative experience who is keen and ready to step up in their career, to take on more responsibility and join a small, friendly and dynamic team based in Islington.  If you are looking to develop your career in office administration whilst working for a community-based charity, can work on your own initiative and show that you’re a team-player, while delivering high quality admin support, then this could be the next role for you.

We are keen to receive applications from individuals with different levels of experience. There are lots of opportunities to test, learn and innovate at Cripplegate Foundation and Islington Giving.

More info in the candidate information pack

Are you highly organised and love to build relationships with fundraisers across the UK?  Do you want to play a key role in making a difference to the lives of children with serious illness or disability?

Dreamflight is a dedicated UK charity who provide amazing holidays to Orlando and in the UK to children with a serious illness or disability, without their parents. Accompanied by a brilliant team of doctors, nurses, physiotherapists and non medical volunteers these holidays do something that medicine can’t, the children discover independence, confidence, and experience things that they never thought possible.

To do this we have need to raise more than £1M each year and we are looking for a highly organised, flexible individual with excellent communication skills to help us achieve this. As a key member of our small friendly, fundraising team, your role will focus on supporting and engaging with our dedicated fundraisers, ensuring they have the resources they need to raise vital funds for Dreamflight. You’ll be responsible for tasks such as:

· Coordinating with fundraisers to provide ongoing support and encouragement

· Sending out promotional materials and merchandise

· Maintaining and updating our databases

· Assisting with event organisation; and

· Managing our merchandise and literature

This is a maternity cover position for one year, with flexible part time hours to suit your schedule. 

If you're excited about contributing to a cause that truly changes lives and you’re ready to join a passionate team, we’d love to hear from you.

Want to play your part in transforming society?

You’re in the right place.

The Spear Assistant Coach will work as part of the River Church staff team, alongside the Centre Manager to deliver the Spear Programme, equipping and empowering 16-24 year olds to overcome barriers to employment and turn their lives around by moving into sustainable work or further education.

 

The important stuff 

Salary: £24,375 pro-rata

Hours: 9.30am – 5.30pm, Tuesday – Friday, (Occasional evening working required (for events such as termly Spear Celebration evenings)

Location: River Church Ipswich – we are an office-based organisation

Closing date: We are interviewing on a rolling basis and might close the application early if we find the right candidate

Application pack: Download our application pack for more information

Key Responsibilities 

Spear Programme

• Lead group sessions of up to 10 young people, using coaching skills to transform their mindsets, and to maximise their potential in stepping into the world of work.
• Prepare and deliver coaching sessions on a weekly basis and find creative ways of developing ongoing relationships with Spear trainees. This includes running application workshops with past trainees as well as maintaining records and reporting on statistics. 

Relationship Management

• Build and manage relationships with a variety of stakeholders, including referrers, local businesses, and other organisations.
• You will support with job fairs, mock interview days and welcoming external visitors to the centre.

Church Community

• The Assistant Coach is directly employed by River Church, meaning you are part of a vibrant church staff team and submerged in an exciting faith community.
• Help to raise the profile of the Spear programme within River Church and build a network of supporters and volunteers from the congregation.

This role will suit you if you are:

• An active Christian, able to personally represent the values and beliefs of Resurgo and River Church, Ipswich.
• Passion for social justice and for working as part of the church to transform communities, especially supporting young people in employment or education.
• Confident communication and interpersonal skills, both over telephone and face to face; particularly a confidence in group facilitation.
• A commitment to grow and learn as a Christian leader, and a desire to learn and understand coaching techniques.
• An ambitious and self-motivated individual with the ability to prioritise workload, exercise initiative and work well under pressure.
• High emotional intelligence, a sense of humour and fun!

A couple of things to note:

• This role requires occasional evening work, for our termly Spear Celebrations (where we celebrate our trainees as they complete the initial six weeks of the programme).
• In the event of a job offer, a DBS check will be requested.

Role Context and Purpose

Following recent and projected growth of the organisation, Gaddum is looking to recruit additional resource within the Central team to bolster its support to the organisation, ensuring it delivers safe and high quality services.

The post holder, line managed by the Finance and Resources Director, will join the Finance Assistant and Central Services Coordinator in providing additional resource to the centralised function. Whilst the specific focus of the role will be by way processing payroll and employee expenses, due to the size of the team, there is an expectation that they will work closely with the Central Services Coordinator and Finance Assistant providing additional support to those roles when needed. This is an up to 28 hours per week role, working flexibly and hybrid to suit the needs of the organisation and individual.
 

Main Duties and Responsibilities

Management and delivery of Gaddum’s monthly payroll for all employees:

- Collating information and inputting into company system
- Ensuring accurate and timely processing of salaries including adding new starters, processing leavers, and any other contractual changes

Management of pension scheme:

- Ensuring compliance with auto-enrolment pension
- Adding new starters and processing leavers with the pension provider along with any changes that might impact pension
- Updating pension provider with any monthly contributions

- Supporting employees with payroll queries and investigating discrepancies
- Prepare salary reports to management, explaining key reasons for variances to budget
- Processing and payment of employee expenses on a bi-weekly basis
- Regular cover for Central Services Coordinator on their non-working days and during periods of leave
- Support Finance Assistant during periods of leave and busy periods
- Provide Administrative support with Central team

Other Duties and Responsibilities

- To meet regularly with Finance & Resources Director for supervisions
- Undertake additional duties within competence of post holds as required by the Finance & Resources Director
- Flexible approach to working patterns and in-office working days 

At Ambitious about Autism, we're currently looking for an Office Manager to join our team at TreeHouse School.

You'll provide high quality administrative and reception support to TreeHouse School, overseeing the running of the front office and acting as a central information point for staff, parents and visitors.

Some key duties will include:

• Managing the stationery budget and ordering supplies for the school
• Line management of the Receptionist
• Arranging meeting room bookings
• Managing the team's annual leave

We are looking for someone who has:

• Strong administrative and reception experience
• Excellent IT skills
• Excellent interpersonal skills at all levels via telephone and written communication
• Experience of using your own initiative to plan and manage your own workload

In return, we offer great benefits including a generous holiday allowance and commitment to continued professional development (CPD), flexible, hybrid working and more!

This is a fantastic opportunity for an ambitious individual who would like to work for a forward-thinking, open and honest organisation and make a real impact to the young people we work with. Please find our full recruitment pack on the link below.

If you have any questions about the role or would like to have a confidential chat, please contact James Axford, Recruitment Officer.

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. As part of our Safer Recruitment checks, an online search maybe carried out in line with Keeping Children Safe in Education.

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

About Us

The Horniman Museum and Gardens is a unique attraction in south east London where global cultures and the natural world are brought together for everyone to enjoy. The Museum holds internationally important collections of anthropology and musical instruments, as well as a popular natural history gallery and Aquarium. The 16 acres of beautiful Gardens feature a tropical Butterfly House and offer stunning views across London.

About the Role

The Membership and Fundraising Assistant helps support the successful operation of the Horniman’s individual giving schemes, primarily focussed on the popular Membership scheme. This includes administration, communications and supporting campaigns and exclusive events.

Key Responsibilities   

The role will support generating vital income to the Horniman Museum and Gardens through efficient database management, financial processing, the delivery of appealing events and benefits, and promotional communications.

About You

You will have good administrative experience and understanding of relational databases and will be a confident IT user (including Outlook and Excel skills). You’ll be able to organise your tasks efficiently and work to an exceptional level of accuracy.

Key Qualities, Skills, and Experience

● Experience of carrying out administrative tasks and maintaining systems and records (E) 

● Excellent computer skills particularly in Excel, Word and Outlook (E)

● Experience of using relational databases (E) preferably Tessitura (D)

● Proven ability to work with a high degree of accuracy and attention to detail (E)

The closing date for completed applications is 10am on Thursday 17 April. Interviews will be held on Thursday 01 and Friday 02 May. 

The Horniman is an equal opportunities employer and we value and celebrate diversity. We want to  better represent the communities in which we work but recognise that there is still much work to do in  this area. We welcome and encourage all applicants and particularly encourage you to apply if you are from a community that is often disadvantaged by society or of minority background.

Main Responsibilities

· Assisting the CEO and the Executive Team Members in the development and delivery of the Society’s many activities and projects to ensure all tasks are being completed within timelines, effectively and to high standards

· Supporting the Conferences and Events Manager in the development and running of an extensive programme of network events and workshops, and the Society’s annual conference

· Promoting the Society and its events on social media platforms including LinkedIn, Bluesky, and X

· Scheduling meetings, organising papers, and some note/minute taking, as required

· Ensuring all actions are recorded and completed following Meetings of the Board of Trustees and standing committee and working group meetings.

· Developing an understanding of the Society’s CRM (Customer Relationship Management) systems and managing related data.

· Ensuring the SRHE website is kept up to date, in liaison with other team members

· Providing quality customer service for members and external contacts

Qualifications, skills and experience

You will need to demonstrate that you possess the following qualifications, skills and experience:

· Demonstrable experience in a team support role or an administrative assistant role

· Excellent organisation and administration skills

· Excellent written and verbal communication skills

· Good numeracy skills

· Excellent knowledge/application of office IT systems (Microsoft Office: Word, Outlook, PowerPoint, and Excel)

· Familiarity with website maintenance and basic website management

· Managing, maintaining and manipulating databases

· Preferred education is to undergraduate level with an interest in higher education provision

We’re looking for someone with great organisational skills to join the A Rocha UK Churches team as Eco Church Team Administrator. The Eco Church programme helps churches of all shapes, sizes and traditions along the journey of caring for the environment. Eco Church is growing rapidly, with over 8,000 registered churches and more than 4,000 awarded churches to date! As the programme grows, we’re seeking someone who can make a significant contribution to the efficient running of the Eco Church programme, by supporting the Head of Church Relations in their leadership of the programme and also the wider Churches team in the smooth running of Eco Church. 

This is a great opportunity for a Christian with good administration skills to contribute to an exciting and expanding ecumenical scheme supporting God’s call to care for the earth. 

Purpose of role:

This role will make a significant contribution to the efficient running of the Eco Church programme by supporting the Head of Church Relations in their leadership of the programme and also the wider Churches team in the smooth running of Eco Church as well as contributing to the life of our small modern ‘hub’ office close to mainline station and tube, with good cycling facilities and parking. The successful candidate will combine good organisational skills, with good people and teamwork skills, and discretion in handling confidential information.

Please see the attachment for full responsibilites

About Outward

Outward is celebrating 50 years of providing high-quality support and care services to vulnerable people in London. We are proud to empower the people we support to live fulfilling lives, make positive choices, and embrace opportunities that matter to them

 About the Role

Are you looking for a chance to develop your existing skills in housing management? Do you feel you can bring a fresh approach some new ideas and commitment to providing services that support our client groups?

Everything we do at Outward is about promoting the choice and independence of vulnerable people to have genuine control over their lives, play an active role in the community and develop as individuals. We provide innovative and responsive housing, care and support services that promote choice and independence for people with a variety of needs including people with learning disabilities, autism, older people, young people and people with mental health support needs across North and East London.

Outward Housing Department provides housing management aimed at sustaining vulnerable people in their tenancies and assisting people to move on from short term services. We work with a number of registered housing providers and in conjunction with our Group partner Newlon Housing Trust to provide housing management to their supported housing homes.

As a Housing Assistant you will be expected to contribute to the efficient and effective administration of the Supported Housing Department and work closely with the Tenancy and Income Management Officers and the Housing Management Team in order to ensure that a comprehensive, sensitive and efficient housing management service is delivered to our tenants.

You ill also work as part of the Housing team to ensure a seamless service is provided across the income, housing management and maintenance functions of the department including liaising effectively with internal departments, landlords, and external agencies in relation to Housing Management matters.

The successful candidates will also have excellent organisational, administrative and IT skills, and a commitment to excellent customer service. 

Benefits

We value our staff and offer a comprehensive benefits package, including:

· 25 days annual leave (excluding Bank Holidays)

· Comprehensive Learning & Development Programme

· Cycle-to-Work Scheme

· Employee Assistance Programme (Health Assured)

· Pension Scheme and Death in Service Benefit

How to Apply

If you think you have the necessary skills and experience for this role please send your CV and a covering letter (preferably in one document). In your covering letter, outline your motivation for applying, how your skills align with the role, and highlight relevant achievements. In the subject line, please state clearly the role you are applying for and your name.

The closing date for all applications is on the 06th April 2025 however it is only an indicative date.

We reserve the right to close this vacancy early if we receive a sufficient number of suitable applications for the role. Therefore, if you are interested, please submit your application as early as possible. It would be great to hear from you.

Diversity at Outward

Outward applies its Equal Opportunities Policy at all stages of recruitment and selection.  Shortlisting, interviewing and selection is carried out without regard to gender, sexual orientation, marital status, color, race, nationality, ethnic or national origins, religion or belief, age or trade union membership.  Those with disabilities meeting the minimum requirements for the post will be shortlisted and reasonable adjustments will be made to ensure they are not disadvantaged during the interview process.

Executive Assistant

Salary: £40,000 per annum
Contract: Temporary 
Location: Hybrid (3 days per week in London office)
Hours: Full-time, 35 hours per week

Are you an experienced administrative professional looking for your next challenge? We are seeking an Executive Assistant to provide high-level support to the CEO and Leadership Team of a respected organisation. This is a temporary role, offering the opportunity to work in a dynamic environment supporting senior stakeholders.

About the Role

In this role, you will be the key administrative support for the CEO and the Leadership Team, managing diaries, coordinating meetings, and liaising with Trustees and Committee members. You will play a vital role in ensuring the smooth running of executive and governance processes.

Key Responsibilities:

• Provide PA support to the CEO, including diary management, inbox monitoring, travel arrangements, and expense processing.

• Organise and coordinate Trustee and Committee meetings, including scheduling, agenda preparation, minute-taking, and follow-ups.

• Act as the first point of contact for Trustees, managing diary requests, correspondence, and administrative support.

• Assist the Leadership Team by planning meetings, drafting agendas, circulating papers, and recording action points.

• Coordinate and manage internal and external events, ensuring all logistics and operational requirements are in place.

About You:

• Proven experience providing administrative/PA support to senior executives or CEOs.

• Strong diary management and workload coordination experience.

• Excellent minute-taking and governance administration skills.

• Ability to handle confidential information with discretion.

• Proficiency in MS Office, CRM systems, and digital tools for administrative processes.

• Strong organisational and communication skills, with a proactive and problem-solving approach.

• Experience in the non-profit, academic, or grant-making sectors (desirable).

Why Apply?

• Opportunity to work in a high-impact role supporting a leadership team.

• Hybrid working model with 3 days in the office per week.

• Competitive salary of £40,000 per annum.

If you are an immediate starter and have the right experience, we would love to hear from you. Apply now!

Who are we?

Founded in 1807, we are the oldest geological society in the world. Today, we are a world-leading communicator of Earth science – through publishing, library and information services, cutting-edge scientific conferences, education activities and outreach to the general public. We also provide impartial scientific information and evidence to support policy-making and public debate about the challenges facing humanity.

We have a membership (Fellowship) of approximately 12,000, more than 2,000 of whom are based outside the UK. Approximately 3,000 are Chartered Geologists or Chartered Scientists - professionals who have demonstrated a high level of technical competence in their field and a commitment to professional ethics.

The essentials …

• Permanent, part-time (21 hours, Tuesday through Thursday)
• £15,600 - £16,500 (£26,000 - £27,500 full-time equivalent)
• Hybrid working with Wednesdays in the Bath office

What you’ll be doing …

The main purpose of this role is to provide customer facing support for the sales and marketing team.  Customers will be internal and external and include but are not limited to: institutional and corporate librarians and information professionals, 3rd party sellers, authors, editors, book purchasers, representatives and agents globally.

Overall responsibilities / requirements …

• Support the sales team in managing agreements and licenses
• Support the sales and marketing teams in managing data requirements and reports (internal/external)
• Offer a high level of customer service to existing and potential customers
• Provide customers with marketing information and materials

Key accountabilities …

Sales and customer service:

• Offer support for customer queries on pricing, renewals negotiations and Rights Retention
• Support institutional renewal reminders processes
• Work with partners (PLS/CCC & others) to provide metadata to ensure all products are included in relevant databases quarterly 
• Download reports as required from 3rd party sellers
• Work with 3rd party partners to enable member access to subscribed content
• Maintain a list of article pay-per-view (PPV) pricing and review twice yearly to maximise income
• Payment of royalties with the Sales and Customer Services Manager
• Create and upload MARC/Kbart files to website for libraries
• Quarterly subscription comparison
• Updating member email addresses in Lyell (from lists provided by database manager)
• Product updates on the online bookshop

Marketing:

• Marketing support and data entry for leads and opportunities
• Provide promotional questionnaires to authors/editors
• Creation of Advance Information / New business info sheets/Book order forms
• Creation of ‘most read reports’ to authors – monthly/quarterly 
• Geographical content for reps/agents
• Adestra: regular data upload into Adestra from the online manuscript submission system and reporting
• Newsletter creation:
  • New title alert newsletters
  • Online bookshop sale newsletter
  • Online bookshop sale: adding books and removing tags

General:

• Collaborate with colleagues at the Publishing House to share and maximise opportunities
• Develop an understanding of the sales processing for institutional subscriptions and book sales
• Contribute to streamlined sales processes resulting from new CRM/website developments

What we’re looking for …

• A high level of clerical and administrative experience in a customer service role
• A good standard of written and spoken English, numeracy and a keen eye for detail
• A self-motivated learner able to work with minimal instruction
• Desire to work in a team environment
• Positive attitude to customer service
• Competent to manage the Microsoft office suite

Essential

• Advanced administrative experience
• Sales office experience
• Customer service experience
• Microsoft office suite
• Strong communication
• Good standard of English and numeracy

Desirable

• Experience with CRM and Microsoft Dynamics 365

The duties and responsibilities highlighted in this job description are indicative and may vary over time.  As required, post holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the post.

A bit about us …

The Geological Society is a registered charity and employs just over 60 staff at its offices in London and Bath. The Society Publishing House is based in Bath, from where we provide a full publishing service to an international geoscience community across a portfolio of books, journals, and associated products.

As an employee conscious company, we invest in our staff by emphasising training, growth and progression in every role. We firmly believe in creating a positive workplace wellbeing culture and offer a range of benefits to our staff including:

• 25 days basic holiday entitlement when you start, increasing up to 30 days with continued service (pro-rated for part-time staff)
• Option to purchase up to 2 days extra holiday days per year
• Contributary pension scheme with 10% employer contribution
• Access to 24/7 online GP with mental health & wellbeing counselling
• Free premium Headspace account for you and 2 members of friends/family
• Discounts and recognition scheme
• Cycle to Work scheme
• Season Ticket Loan scheme
• Life Assurance and Income Protection schemes
• Free access to Royal Academy exhibitions
• Free Geological Society Fellow membership for qualified staff

The Society is committed to fostering an inclusive culture that promotes equality, values diversity and maintains a harmonious inclusive environment in which the rights and dignity of all its members visitors and staff are respected. We are an equal opportunities employer and the post-holder will be expected to adhere to and support the Society’s commitment to diversity, equality and inclusion.

All applicants must have the right to work in the UK.

About Young Ealing Foundation

The Young Ealing Foundation is a place-based charity based in Ealing, West London which brings together the voluntary, statutory and private sectors in the local area to increase and improve opportunities for children, young people and families.

We are looking for a highly organised, proactive, and efficient Executive PA to provide dedicated support to our CEO, ensuring the smooth operation of leadership and governance functions. This is a critical role, ideal for someone who excels in executive support, governance administration, and strategic coordination.

The role offers flexibility and can be structured as either a part-time contract or freelance arrangement for the right candidate.

Key Responsibilities

Executive Support to CEO

• Proactively manage the CEO’s diary, meetings, and appointments, ensuring efficient time management.
• Handle email correspondence on behalf of the CEO, drafting responses and prioritising key matters.
• Provide administrative support for internal and external meetings, including scheduling, agenda preparation, and minute-taking.
• Assist in tracking priorities, deadlines, and action points, ensuring follow-ups are completed.
• Process and manage CEO’s expenses in line with organisational policies.
• Support the CEO in preparing presentations, reports, and briefings.

Governance & Board Administration

Coordinate Board meetings and the Annual General Meeting (AGM), including:

• Liaising with staff to compile meeting papers.
• Scheduling meetings and ensuring timely circulation of materials.
• Minute-taking and tracking action points.
  

Support other governance-related tasks, such as:

• Annual risk register review.
• Biennial Trustee skills audit.
• Induction process for new Trustees.

Policy & Document Management

• Maintain and track policy review schedules, ensuring compliance and timely updates.
• Proofread and format policies and governance documents for clarity and accuracy.
• Liaise with Trustees for policy approvals and record-keeping.

Person Specification

Essential Skills & Experience:

• Proven experience as an Executive PA, Governance Administrator, or similar role within the charity or non-profit sector.
•  Exceptional organisation and time-management skills, with the ability to manage multiple priorities.
• Excellent written communication, proofreading, and document management skills.
• Strong IT proficiency, including Microsoft Office (Word, Excel, PowerPoint) and cloud-based collaboration tools.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Willingness to attend in-person meetings and events in Ealing (approximately 1–2 times per month).
• Flexibility to support evening Board meetings (approx. 8 per year) and occasional weekend events (one Saturday annually)

Desirable Skills & Experience:

• Experience in charity governance or executive-level support within the non-profit sector.
• Familiarity with generative AI tools for streamlining administrative processes.
  

Application Process

To apply, please submit your CV and a cover letter outlining how your skills and experience align with the role.

This position is available for an immediate start, and applications will be reviewed on a rolling basis.

The Association of Directors of Public Health (ADPH) is a Charity and Company Limited by guarantee and is the representative body for Directors of Public Health (DPH) in the UK.

It seeks to improve and protect the health of the population through collating and presenting the views of DsPH; advising on public health policy and legislation at a local, regional, national and international level; facilitating a support network for DsPH; and providing opportunities for DsPH to develop professional practice.

The Association has a rich heritage, its origins dating back more than 160 years. It is a collaborative organisation working in partnership with others to maximise the voice for public health.

The Association is now seeking to appoint an experienced PA / Team Coordinator.

The successful candidate will be responsible for ensuring a coherent programme of meetings for both our CEO and the Association’s President, whilst supporting the Head of Corporate Affairs in the day-to-day administration of the financial and governance requirements of the organisation. In addition you will have the opportunity to take an active role across the whole team, organising meetings, sourcing venues, and will have the opportunity to attend our range of workshops and masterclasses through providing administrative support.

The role requires excellent organisational and prioritisation skills, an ability to react positively to changing circumstances, often at short notice, and an ability to forge strong working relationships both internally and with external partners.

The Association has offices in central London, but is currently operating a hybrid working model so welcomes candidates from across the UK, though attendance at ‘in person’ ADPH team meetings will be expected. Further details can be requested ahead of your application by contacting Mark Hamblett.

To be considered for the role all applicants must provide a written statement outlining why they feel they would be suitable for the role, and as we intend to interview potential candidates throughout the term of the recruitment process we reserve the right to end it ahead of the stated closing date.

Are you a proactive and highly organised professional looking for a varied and influential role? This is an exciting opportunity to provide vital executive support and business management in a forward-thinking organisation where you will play a key role in ensuring the smooth operation of a high-profile portfolio while working closely with senior leadership and key stakeholders.
 
TPP are recruiting an Executive Assistant and Business Manager to Executive Director on behalf of our client, a well-established membership organisation.
 
This role offer’s hybrid working. 1-2 days a week in the office.
 
 Benefits include:
 

• 25 days’ annual leave, increasing one day per year up to a maximum of 30 days plus bank
• holidays (and the opportunity to buy or sell annual leave)
• Two discretionary office closure days between Christmas and New Year
• Group Personal Pension Scheme. Contribute up to a maximum of 10.15% if you
• contribute 4%
• A discretionary, organisation wide, bonus based on the achievement of agreed targets
• Enhanced maternity, paternity and shared parental pay of up to 6 months’ full pay
• depending on length of service
• Health cash plan
• Life assurance and critical illness cover
• Regular wellbeing initiatives
• Employee Assistance Programme
• Interest-free season ticket loan and cycle to work scheme (upon completion of probationary
• period)
• Flexible working opportunities

 
 
The Role:
 
As an Executive Assistant and Business Manager, you will be the driving force behind the smooth operation of executive functions within the portfolio. Acting as a trusted advisor and strategic support to the Executive Director, you will oversee key administrative, logistical, and governance tasks to ensure efficiency and alignment with organisational objectives.
 
 
Main responsibilities:
 

• Provide high-level executive support to the Executive Director and senior leadership team, ensuring seamless operations across the portfolio.
• Manage the Executive Director’s calendar, inbox, and priorities, coordinating key meetings, deadlines, and initiatives.
• Oversee administrative processes, ensuring consistency and efficiency across the business.
• Act as a key liaison between internal and external stakeholders, ensuring timely communication and collaboration.
• Prepare, format, and proofread executive reports, presentations, and governance papers to a high standard.
• Coordinate board and committee meetings, including agenda preparation, minute-taking, and follow-up actions.
• Work closely with the health and safety team to manage office logistics and support event planning.
• Lead the management of financial documentation, processing purchase orders, and assisting with budget oversight.
• Ensure compliance with governance policies, maintaining confidentiality and accurate records.
• Line manage and mentor an Apprentice Administrative Assistant, supporting their professional development.
• Support business continuity across the organisation by collaborating with other Business Managers.
• Identify opportunities for process improvements and best practices to enhance efficiency.

 
Requirements:
 

• Strong proficiency in Microsoft 365
• Exceptional organisational and time management skills, with the ability to multitask
• Experience providing senior-level executive support and diary management
• Strong communication and diplomacy skills
• Ability to engage effectively with stakeholders at all levels
• High attention to detail and excellent proofreading skills
• Ability to handle sensitive and confidential information with discretion
• Experience in formal and informal minute-taking and governance support.
• Financial administration experience, including budget management and purchase order processing
• Experience in event planning and coordination

 
To find out more about this exciting opportunity get in touch now! We will be reviewing CV’s as they come in.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.