Accounts And Administration Assistant Jobs

Job Title: Finance Assistant
Reporting to: HQ Finance Manager
Salary: £24,000 - £26,000
Hours: 37.5 per week
Principal Location: London, hybrid with a minimum of 3 days and moving to 4 days in the office per week.

Introduction to Street Child:

Street Child is one of the world's fastest-growing children's charities. In less than 15 years we have made a material impact on the lives of nearly a million children - but the desire, potential and need to go so much further, and to reach millions more children in need of safety and a quality education, is what motivates us every day. Strong finance functions underpin everything that we want to achieve as an organisation and this role is a vital part of this.

Part 1: Role Purpose:

This role is a great introduction to the world of charity finance as a key member of the busy HQ finance function. The role is primarily focused on HQ finances and will also work with colleagues across our global finance team. The role focuses on accounts payable and as the finance assistant develops in the role will offer the chance to work across a number of finance functions, including: treasury, accounts receivable, month end close, management accounting, supporting year end audit. This role provides a great opportunity to experience the full breadth of finance work in a charity across all functions in a varied and interesting role, learning quickly and making a real difference from day one.

Part 2: Key Responsibilities:

1) (60%) Accounts Payable

• Recording all approved supplier invoices, requisitions, staff expenses and other expenditure in the accounting system ensuring that they are all appropriately coded including the correct cost centre, GL code, projects and donor codes.
• Ensure that all supporting documentation for all transactions are uploaded into the finance system.
• Ensuring that all invoices for payment are appropriately approved by budget holder.
• Running short term cash flow forecasting and recommending bank account transfers including moving cash held in reserve into current access accounts. Looking for value for money in Foreign Currency transfers by choosing the best means of payment from available payment platforms.
• Ensure timely payment of all invoices by managing at least two payment runs a week and additional runs as required; setting up payments on online banking platforms and sending out requests for payment approvals to payment authorisers and verifying that all payments are fully approved by the deadline set.
• Once the payment is made, allocating the payment against the invoices in the Finance system and reviewing to ensure that all payments are allocated correctly.
• Reviewing staff expense claims to ensure that all supporting documentation is provided before payment.
• Supporting monthly staff credit card reconciliations to run the monthly statements.
• Monthly creditor account reconciliations to ensure correct allocation of payments to supplier accounts and validating any open account balances.
• Any other responsibilities relating to Accounts Payable.

2) (20%) Month end support and general support

• Complete bank reconciliations each month for all group bank accounts.
• Uploading monthly exchange rates to the Finance System
• Ensuring supporting information for transactions is correctly stored in electronic format on Teams such as bank statements, remittance advices, credit statements.
• Assist in preparation of internal reports.
• Assisting with compilation of information for Gift Aid returns.
• General support and assistance to the team including administrative duties and managing the office post.
• Other ad hoc support to the wider operations team as may be required.

3) (20%) Accounts Receivable

• Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals, bank account and other sources.
• Analysing and coding income reports in Excel and uploading it to the Finance system on a timely basis, at least weekly.
• Maintaining details of cheques received and paying into the bank account.
• Issuing donor receipts.
• Raising donor invoices and requests for payments.
• Income and customer account reconciliations.
• Any other responsibilities relating to Accounts Receivable.

Part 3: Person Specification

Attributes / Essential / Desirable

Education / Qualifications

• 5 GCSE at Grade C or above including English and Maths
• Post-GCSE qualification such as A-Level or T-level or equivalent
• Good book-keeping knowledge
• Part qualified AAT
• Degree
• Experience and Knowledge
• Attributes / Essential / Desirable
• IT Literate with strong Excel skills
• Familiar with using Teams
• Experience of working in a similar role
• Experience of using a CRM would be an advantage
• Charity or third sector experience is not essential but ideal

Skills and Abilities

Attributes / Essential / Desirable

• Attention to detail
• Highly organised and self-motivated
• Flexible and able to manage multiple tasks at one time.
• Good written, verbal and presentation skills
• Shows initiative in identifying problems and posing solutions
• Persistence and tenacity

Other

Attributes / Essential / Desirable

• Pro-active communication style including keeping team-members informed and updated as necessary.
• Not afraid to ask for help!
• Work co-operatively and collaboratively with other departments and other external contacts
• Good Interpersonal skills

You will be responsible for ensuring accurate processing and recording in accounts and administrative matters, processing invoices and performing bank reconciliations. You will also work with colleagues in The King’s Foundation ensuring compliance with policies and procedures of The King’s Foundation.

This role offers the opportunity to grow and develop within The King’s Foundation. As you become more familiar with our financial processes and systems, there will be opportunities to take on greater responsibility, including involvement in more complex financial tasks and projects. You will have the chance to work closely with senior members of the finance team, gaining valuable experience and insights into the wider financial operations of the organization.

Liberty is seeking an Operations Assistant. The postholder will work closely with the Head of HR & Operations to facilitate the smooth running of Liberty’s office

This is an exciting, broad and varied role with opportunities to gain experience in new areas such as office administration, facilities, IT, health and safety as well as event planning. This role is office based with one day a week working from home.

The successful candidate will be an effective communicator with excellent IT and problem-solving skills and will be self-motivated and able to work well in a team environment.

The successful candidate does not need to demonstrate extensive experience in operations, and we do not require the postholder to have any specific qualifications.  We are looking for someone who has great interpersonal skills, is proactive and interested in learning new things, and who is excited to be part of a team in one of the UK’s oldest and most effective human rights campaigning organisations.

To support the postholder’s career development goals, an enhanced training & qualification budget is on offer and appropriate time will be protected for this purpose.

Liberty fully embraces flexible working and is committed to employee development. We aim to encourage people from all backgrounds to work with us and are particularly interested in hearing from people from historically underrepresented groups.

The deadline for applications is 5PM Monday 11 November 2024.

Applications received after this deadline will not be considered.

Please be aware that we do not accept CVs for this role. All applicants must complete the application form to apply.

First round interviews will be held on Thursday and Friday 28/29 November 2024

Second round interview will be held on Tuesday 3 December 2024

Unfortunately we will not be able to accommodate requests for interview slots outside of these dates on this occasion.

Apply via the job board on our wesbite.

KCLSU is looking for a Junior Finance Assistant to work with the Finance team. The post holder will assist in delivering the finance and administrative function under external statutory bodies' financial regulations and procedures and compliance requirements, while contributing to our students' educational journey at King's College London.

Summary of the Post

• To assist in delivering the finance and administrative function under external statutory bodies' financial regulations and procedures and compliance requirements. 
• To support the annual audit process with external auditors.
• To support preparing accurate, compliant, and complete management accounts, financial statements, and other information promptly.

Main Tasks 

• Routine Finance Operations
• Dealing with day-to-day purchase invoices and reconciling to purchase order
• Set up payment online
• Reconcile purchase ledger accounts
• Reconcile daily income from different systems to cash banking, post daily banking into the system
• Raise sales invoices and reconcile sales ledger accounts
• Aged debtor chasing
• Assist with Bank reconciliation
• Assist with monthly management account tasks and adjustments 
• Generate reports from the exchequer system
• Assist with Balance Sheet accounts reconciliation
• Routine control activities, i.e. stock check 
• Other finance office tasks, i.e., cash services to trading areas/provision of change
• Answer general financial queries from staff, KCL students, and suppliers.

The successful candidate will:

• Demonstrate the ability to quickly and accurately pick up new tasks, and showcasing a string aptitude for learning new skills.
• To ensure that KCLSU internal and external stakeholders, including KCL students, receive the highest level of support, with a focus on service quality.
• Consistently deliver work of the highest quality in a timely manner demonstrating promptness, accuracy and efficiency.
• Play an integrated role within the Finance team and support the overall organizational function.
• Actively demonstrate KCLU values.
• Adhere to and promote the financial regulations of KCLSU.
• Have relevant degree in Finance or related business discipline, from an academic institution. Or, candidates actively working towards a Chartered Accountant qualification.
• Have hands-on experience with integrated accounting systems is essential, preferably Exchequer
• Have hands-on experience with every aspect of financial operations is essential
• Have previous experience in a similar role
• Know accounting concepts and relevant VAT regulations are essential.
• Understand data protection in the context of a membership organisation is desirable.  

The list above is not exhaustive. For full role and candidate specific details, please review our Job Pack.

Application Process

If this sounds like you, please send a filled application form (including a supporting statement) alongside EOM form and send them to us.

You will see on our Job Pack that we are a equal opportunities employer and we live by our 4 main values: Inclusive, Collaborative, Open and Brave. KCLSU is a fun, social and flexible work environment which offers opportunities for development as well as great staff benefits.

Benefits of Working for KCLSU include:

• Hybrid Working Policy 
• Pension Contribution
• Interest Free Season Ticket Loan & Computer Loan
• Cycle to work Scheme
• Enhanced Sick Pay
• Enhanced Maternity and Paternity Pay
• Eye Tests & single focal glasses allowance
• 25 days annual leave plus bank holidays and university closure days
• Discounts at KCLSU venues
• £30 wellbeing allowance per term
• Employee Assistance Programme
• "No meeting Friday" ethos
• Death in Service

At KCLSU Equality, Diversity and Inclusion are at the heart of everything we do and we endeavor to ensure equal treatment of all candidates. We welcome a diverse range of applicants and are open to discussing flexibility with the right candidate. Reasonable adjustments will be made for candidates with disabilities at all stages of the recruitment and selection process, and to ensure that a successful candidate with a disability can undertake the post.

Eligibility

To be eligible to apply for this role you must:

• Be eligible to work in the UK, and provide proof of this (i.e. a passport/visa) when asked by KCLSU. Please note that KCLSU is unable to offer visa sponsorship.
• Have a National Insurance number, or be in the process of applying for one
• Not be a trustee of King’s College London Students’ Union

IDAS (Independent Domestic Abuse Services) is the leading specialist domestic abuse charity in the Yorkshire region. We are looking for dedicated, courageous and compassionate people to join our inspiring and inclusive team. We are an age inclusive employer with flexible working arrangements to suit a range of people’s circumstances.

We have an opportunity a Finance Manager role with highly regarded regional charity based in York. 

This is a great opportunity for someone looking to utilise their accounting skill and develop their leadership potential. Reporting to the Head of Finance and Administration you will have full oversight of the finance function.

Responsibilities:

• Monthly management accounts - ensuring deadlines are met and financial data is accurate
• Year-end statutory reporting and liaison with auditors
• Financial reporting to our funders
• Team management and development.

Requirements:

• We are looking for an experienced, diligent and confident finance professional who can step in a deliver from the outset.
• Previous experience in the charity or not for profit sectors would be advantageous but is not essential.

Benefits:

• Comprehensive training and development opportunities
• Competitive salary
• 26 days annual leave plus statutory bank holidays (Full-time)
• Contributory pension scheme
• Employer-paid health cash plan
• Access to national discount schemes

Location: York. (Hybrid home and office flexible working after probation)

Application Deadline: 09:00 AM on Monday, 14th October 2024

Interview Dates: Week commencing 28th October 2024

For more information please refer to the job description and apply via our careers page. 

Administrator Finance

We are looking for an Administrator to provide administrative assistance to the Finance team and the Director of Finance and Deputy Director of Finance.

If you are you looking for an exciting opportunity to work for an organisation that makes a difference, an organisation that nurtures its staff, encourages development, and rewards staff for their hard work… then apply today!

Position: Finance Administrator

Location: Oxford/hybrid

Hours: Part-time, 25 hours per week (to be agreed upon appointment)

Salary: £19,188.89 (FTE £28,399.56)

Contract: Permanent

Closing Date: Monday 4 November 2024 at midnight

Interview Date: Thursday 14 November 2024

The Role

As Finance Administrator, you will have a pro-active approach and ‘can-do’ attitude, which will be key to fulfilling the following responsibilities:

• Providing administrative support for the Director of Finance and Deputy Director of Finance and to the Finance Team and IT function
• Meeting organisation, preparation of meeting areas, and taking minutes
• Other support for the wider Finance team, as required

About You

You do not need to be a practising Christian or have a faith to work here. Around 50% of staff are not practising Christians but are comfortable with the Christian ethos that underpins the organisations work. However, all staff do have a desire to make a difference.

We are looking for an experienced, self-motivated Administrator to join the Finance team, with effective verbal and written communication skills and a high level of attention to detail.

You will have/be:

• Previous experience of working in an administrative or secretarial capacity 
• High level of attention to detail and accuracy
• Confident in the use of Microsoft Office, including Word, Excel, PowerPoint, Outlook and Teams
• Effective verbal and written communication skills, including excellent telephone and email manner
• Previous experience in meeting organisation, preparation of meeting areas, and taking minutes
• Ability to meet deadlines and prioritise tasks on own initiative
• Ability to handle sensitive and confidential information
• Experience in being effective as part of a team
• Able to self-motivate, prioritise, plan and organise, including when under pressure
• Have a proactive approach, taking responsibility for actions and consequences
• Able to secure, build, and maintain good working relationships with external providers including volunteers
• A flexible approach to working, with a ‘can do’ attitude

You will be a team player with the ability to handle sensitive and confidential information and prioritise tasks to ensure deadlines are met.  If this sounds like you and you are able to build effective working relationships, we would like to hear from you.

Only shortlisted candidates will be contacted for interviews. If you do not hear from us, your application has not been successful.

The Organisation

The Diocese is the administrative area of the Church, broadly speaking, covers the three counties of Berkshire, Buckinghamshire, and Oxfordshire. There are 815 churches in the Diocese – more than any other diocese in the Church of England. So, in many ways the best description is that it is the family of the 55,000 or so regular worshippers in these churches.

Benefits:

• 25 days holiday per annum, pro rata, rising each year by one day to a maximum of 30 days
• In addition to the statutory UK public holidays, the Diocese offers three privilege days
• Hybrid working
• Free parking and subsidised on-site café
• Generous employer pension contribution of 12.5% which includes death in service benefit (5% Employee Contribution)
• Electric car and cycle-to-work salary sacrifice schemes
• Access to wellbeing support via Employee Assistance Programme
• Enhanced family-friendly policies and a generous sick pay provision
• Access to low-interest financial services from Churches Mutual Credit Union including loans
• An attractive modern working environment

You may also have experience in areas such as Finance Assistant, Finance Admin, Finance Administrator, Financial Assistant, Finance Team Assistant, Finance Team Administrator, Administrator, Admin, Administration.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Job Summary 

The primary role of the Area Dean’s PA is to provide high quality and professional administrative support to the Area Dean of Hackney in their work. The job requires someone who is a self-starter, who is able to prioritise a busy workload, meet deadlines and work as part of a dynamic team.  

Job responsibilities 

PA duties  

• To support Area Deans with the administrative aspects of the Hackney and Islington Projects: Hackney Area Dean oversees the catholic mission stream of work

• To support the Area Dean with administration related to their parish and deanery responsibilities in partnership with local colleagues, ensuring that all documents and briefing materials are prepared and collated.

• Dealing sensitively and confidentially with mail, email and telephone calls. To respond as far as possible on the Area Dean’s behalf, and, where appropriate, draft emails and letters.

General Duties  

• To develop and maintain efficient filing systems, both in hard copy and electronically.

• To be responsible for the ordering of office supplies and equipment.

Support to Mission Project  

• Assist the Area Dean with organising meetings with colleagues, planning mission and training events

• Liaise with the Archdeacon and Dean of Mission and Associate Area Dean

• Communications with the Stepney Area Team.

• Provide administrative support to the Parish and Deanery (rotas, minutes, agendas etc) in a way that releases capacity of the ministry of the Area Dean

• Processing of Area Dean’s expenses.

Finance 

• Support the parish finance processes where required.

The postholder may be required to undertake any other duties that are commensurate with the role. 

Please refer to the attached Job Description for the full details on the main responsibilities. 

Person Specification 

Essential 

• Excellent administrative skills with proven relevant experience 

• Experience of email management and electronic filing 

• Ability to innovate, initiate and maintain good and effective administrative procedures 

• Proficient user of Microsoft Office and Eventbrite with the ability to master quickly other software packages 

• Database experience   

• Good interpersonal and social skills: Good communication skills with the ability to communicate effectively in written and spoken English, and able to relate to the wider public 

• The ability to work well with others, as well as independently when required (This post will be located in a satellite office) 

• Efficient and organised with an eye for detail and an ability to anticipate what needs to be done 

• Sympathetic to the aims and ethos of the work of the Church of England 

• Be willing to turn their hand to a variety of tasks as the need arises 

• Good judgment, discretion and confidentiality 

• Self-motivated with the ability to remain calm under pressure 

• Willingness to work flexibly with occasional evening and weekend attendance required (Time off in lieu given) 

Desirable 

• Experience of running and overseeing events and courses 

Please refer to the attached Job Description for the full details on Person Specification. 

About the London Diocesan Fund 

The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway. 

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund, we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people. 

Equality, Diversity, and Inclusion 

The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. 

We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation. 

Safeguarding 

The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. 

Benefits of working with us 

The LDF offers a supportive working environment, opportunity for career development and the following financial benefits: 

• Competitive remuneration package 

• 27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays 

• 15% employer pension contribution and salary sacrifice available 

• Death in service benefit x3 of basic gross salary 

• Enhanced maternity leave of six months full pay, after 12 months’ of employment 

• Season ticket loans of public transport 

• Access to Benenden Health Insurance 

• EAP counselling through Health Assured

• Up to £100 for eye test and contribution to spectacles

• Two additional paid days for community volunteering 

Interviews will be held on 5th November 2024.

Our ambitious and creative team has been working hard over the last year to expand our work to help more people in need across Sussex and Surrey. FareShare is the UK’s biggest surplus food charity and today we find ourselves on the front line of an envornmental and socio economic crisis. As our work grows, so does our need for strong financial management. 

We are looking for a talented, passionate person to join our Senior Leadership Team to oversee our finance operations. With more growth planned over the next 2 years we want to find someone who has the experience to oversee the day to day finances of a large regional charity and to lead and nurture our finance staff. This role will provide a stable platform for growth. 

Using your can-do attitude, mixed with excellent communication, organisational and administration skills, you’ll focus on supporting our CEO and Trustees across our sites. The role includes tasks such as producing monthly management accounts, oversight of payroll, management of our internal financial controls, Year End reporting preparation and leading our small team in the general smooth running of finances. This is a part-time role with the potential to increase as we expand. 

This is an exciting opportunity to support and develop the work of the Christian Funders’ Forum (CFF).  We are looking for an experienced coordinator with excellent relationship skills to continue to support and grow the membership of the CFF to enable the group to deliver on its mission to live and share Christ’s love through supporting each other and serving the Christian charitable sector.

The ideal candidate will possess administrative, digital, and social media expertise alongside the interpersonal skills needed to champion a positive, engaging membership culture to foster learning, sharing and collaboration.

You’ll be responsible for communication with members from both the Chairs and Executive CFF groups to coordinate meetings, ad-hoc training, and networking events. You will keep the intranet hub content rich and the website up to date to nurture the membership community.

Job Title: Finance Officer
Reporting to: HQ Finance Manager
Hours: 37.5 per week
Salary range: £32k to £35k
Principal Location: London, hybrid with a minimum of 3 and an expectation of 4 days in the office per week.

Street Child is one of the world's fastest-growing children's charities. In less than 15 years we have made a material impact on the lives of nearly a million children - but the desire, potential and need to go so much further, and to reach millions more children in need of safety and a quality education, is what motivates us every day. Strong finance functions underpin everything that we want to achieve as an organisation and this role is a vital part of this.

Role Purpose:

This role is a key member of the busy HQ finance function. The role is primarily focused on HQ finances and will also work with the colleagues across our global finance team. The role offers the chance to work across a number of finance functions, including: management accounting, supporting year end audit, Accounts Payable and Accounts Receivable and working on some of the subsidiary charities; and so it provides a great opportunity to experience the full breadth of finance work in a charity across all functions in a varied and interesting role.

It is essential that the applicant can juggle the complexities of a busy role with has varied work priorities. Key stakeholders are the HQ Finance Manager, Finance Director and the HQ based fundraising team. The role works alongside the Finance Assistant and plays a role in oversight and coaching of this role. Street Child is implementing a new CRM system and this role will feed into the development of new processes and procedures and use both the CRM and finance system and ensure full reconciliation and data trail between the two systems.

Key Responsibilities:

1) (40%) Deliver all functions related to Accounts Receivable and CRM:

• Ensure that all income from a variety of different sources is correctly and accurately recorded in the finance system and CRM (which is under development) on a weekly basis.
• Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals, bank account and other sources.
• Working with colleagues in Fundraising to analyse and code income reports in Excel and uploading it to the Finance system on a timely basis, at least weekly. Following up on how to code any income which is not allocated to a source.
• Working closely with colleagues in Fundraising to ensure prompt collection of outstanding balances from customers, and sending out monthly debtor balance statements.
• Raising donor invoices and requests for payments, and issuing donor receipts.
• Income and customer account reconciliations and revaluations.
• Any other responsibilities relating to Accounts Receivable.

2) (40%) Month end reporting and reconciliation and subsidiary accounts:

• Complete all balance sheet reconciliations, including bank and petty cash reconciliations and submit for approval by HQ Finance Manager.
• Once CRM system is in place, undertake reconciliation processes between finance data and CRM data.
• Carry out monthly revaluations of bank accounts.
• Ensuring supporting information for transactions is correctly stored in electronic format on Teams such as bank statements, remittance advices, credit statements.
• Assist in preparation of internal reports, including working with Operations Department and Finance department to review their monthly reports.
• Take responsibility to deliver the management accounts of two subsidiary companies: Children in Crisis and HQ transactions of Africa Educational Trust.
• Compile information for Gift Aid returns.
• General support and assistance to the team including administrative duties and managing the office post.
• Other ad hoc support to the wider operations team as may be required.
• Audit: support with the year end audit and provision of supporting information to auditors.

3) (20%) Lead the Accounts Payable process:

• Whilst the Finance Assistant is responsible for all payments, the Finance Officer has a lead role in ensuring that all invoices are paid on time, in an efficient manner and that the finance system reflects the transactions within the correct accounting period and correctly coded in the system – including account code, cost centre, project code and donor code.
• Determine most efficient payment platform to process international payments, and ensure that recorded in the finance system at the correct conversion rate.
• Be a point of contact with the Foreign exchange agents to quickly resolve any questions.
• Work with the Finance Assistant to ensure accurate and timely recording of all approved supplier invoices, requisitions, staff expenses and other expenditure in the accounting system and that all supporting documentation for all transactions are uploaded.
• Ensuring that there are at least two payment runs a week and additional runs as required; overseeing the process to ensure that all invoices for payment are correctly approved by the budget holder, setting up payments on online banking platforms and sending out requests for payment approvals to payment authorisers and verifying that all payments are fully approved in the banking platforms by the deadline set. Providing cover to set up payments when the Finance Assistant is not available.
• Managing monthly staff credit card reconciliations and ensure that these are returned on time with all receipts and invoices and checking and reviewing classifications, with follow up as required.
• Carry out monthly Creditor account reconciliations ensuring that all balances are valid and backed up with appropriate supporting documentation.
• Fully deliver the set up all payroll payments in time for the monthly pay day. This involves ensuring correct amount and currency of payment (which may differ from the salary of the individual’s employment contract) and method of payment across all HQ staff.
• Any other responsibilities from time to time.

Person Specification

Education / Qualifications

Essential:

• 5 GCSE at Grade C or above including English and Maths
• Post-GCSE qualification such as A-Level or T-level or equivalent Degree
• A Good understanding of double entry bookkeeping
• Part qualified accountancy qualification

Desirable:

• Full Accountancy qualification

Experience and Knowledge

Essential:

• IT Literate with strong Excel skills
• Familiar with using Teams
• Experience of working in a similar role
• Experience of using a CRM

Desirable:

• Charity or third sector experience

Skills and Abilities

Essential:

• Attention to detail
• Highly organised and self-motivated
• Flexible and able to manage multiple tasks at one time.
• Good written, verbal and presentation skills
• Ability to work under pressure and to tight deadlines
• Fast learner whilst not afraid to ask for help!

Desirable:

• Shows initiative in identifying problems and posing solutions
• Persistence and tenacity

Other:

Essential:

• Pro-active communication style including keeping team-members informed and updated as necessary.
• Work co-operatively and collaboratively with colleagues, other departments and other external contacts
• Strong communicator and able to explain work to other team members

Desirable:

• Good Interpersonal skills

Job title: Fundraising and Legacy Administrator

Reports to: Individual Giving Manager

Salary: £15,900 per annum (£26,500 FTE)

Contract: 3 days (21 hours) per week, fixed term until end of December 2024

Location: Westminster, London 

Are you passionate about making a real difference in the world? Do you want to leverage your skills to combat homelessness for children and young people? Then we have the perfect opportunity for you.

We are looking to recruit a Fundraising and Legacy Administrator to provide administrative support within the Individual Giving and Gifts in Wills team and ensure all daily tasks and objectives are met in collaboration with the Fundraising Administrator. 

This is an exciting role in our Fundraising team that will be responsible for the day-to-day management and coordination of the legacy administration, and for providing monthly legacy income forecasting reports. You will also support the Individual Giving & Gifts in Wills Manager in the implementation of the legacy marketing strategy, lead in the management of the charity database and lead in the processing of recording and thanking supporters for their donations. In addition to this, you will work closely with the finance team to ensure that all fundraising income is coded correctly and that regular Gift Aid payment runs are executed.

Please refer to the job description for further information. 

In your cv and cover letter, please answer the below questions and outline how you meet the requirements of the role and why you would like to work for us. You must account for any gaps in your employment history.

1. Please tell us about your previous experience working in the charity sector (max. 100 words).

2. Please tell about your experience using a CRM database (max. 100 words).

3. Please tell us about your proven track record and passion for delivering outstanding customer service (max. 200 words).

We are committed to safeguarding and promoting the welfare of children. We require successful job applicants, staff and volunteers to complete a criminal records self-declaration and undertake a DBS check.

Applicants must have the right to work in the UK. We are unable to sponsor visas. 

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized assistance of persons in need of international migration support is a primary mandate of the Organization and a cornerstone of IOM’s operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Division in the Department of Mobility Pathways and Inclusion at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

Under the general supervision of the Head of Operations and the direct supervision of the Senior Operations and Reporting Coordinator, the Operations Data Entry Assistant, is responsible for the following duties : https://unitedkingdom.iom.int/careers (please click on the link for more details about the duties and how to apply).

Purpose of the job

 We are looking for a passionate and experienced Assistant to support two of our fantastic directors who have not had in-house support before.

 The position will be split 50/50 between the Director of External Relations and Income Generation, and the Director of Network Delivery. Each director will require a different level of support, and they will work the post holder to devise what best suits their individual needs.

 The ideal candidate will be highly organised, proactive, and possess excellent communication skills. This role requires a strong ability to manage multiple priorities and a keen attention to detail, ensuring the smooth functioning of daily activities and long-term projects.

Key responsibilities

• Provide high-level administrative support to the Director of Network Delivery and Director of Income Generation and Strategic Communications, including managing calendars, scheduling meetings, coordinating travel arrangements, and managing the departmental credit card expenses and reporting.

• Provide email inbox management support to the Director of Network Delivery.

• Serve as the primary point of contact between executives and internal/external stakeholders.

• Prepare, review, and edit documents, reports, and presentations for meetings and events.

• Organise and maintain electronic and physical filing systems, ensuring data accuracy and confidentiality.

• Coordinate team meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle sensitive information with discretion and maintain confidentiality at all times.

• Perform other duties as assigned to support the CEO Office, executive team and the strategic goals of the charity.  

Experience we're after

• Proven experience in an Executive Assistant/administrative role, or similar.

• Exceptional prioritisation and time management skills with a strong attention to detail.

• Ability to work independently and as part of a team in a fast-paced environment.

• Demonstratable experience of managing multiple tasks within tight timescales in a calm and professional manner.

Who we are

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth?

We are a value-based, passionate and committed organisation offering a friendly working environment with lots of opportunities for professional development and socialising (even for those working remotely!) from lunch and learn sessions, staff quizzes to virtual coffee meet ups.

UK Youth prides itself on being an Equal Opportunity employer and we would particularly welcome applications for this role from those who identify under one of the protected characteristics under the Equality Act 2010.

We value the differences that a diverse workforce brings and are committed to inclusivity, and to employing and supporting a diverse workforce. Our selection procedures ensure that people are treated on the basis of their relevant merits, experience, skills and abilities and that no individual receives more or less favourable treatment.

We welcome applications from groups currently under-represented in our organisation including BIPOC, LGBTQ+ and persons with disabilities. We are also currently underrepresented by men, and so are seeking applications from different backgrounds, cultures, age, experience and identity to bring a wide range of experience, ideas, views and insights to UK Youth.

What we can offer you

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture:

• Flexible/Agile Working

• 27 days annual leave plus bank holidays (pro rata for part time employees)

• Funded training provided in; Safeguarding, GDPR, Information and Cyber Security & Equality & Diversity

• Other training available in support of your personal and professional development

• Pension scheme (currently UK Youth match employee contributions up to 5%)

• Membership of our life insurance scheme which would pay-out up to 4 times your salary

• Employee Assistance Programme to support employees both professionally and personally

• 20% discount off bookings at Avon Tyrrell, our New Forest Outdoor Centre, including camping, lodges and outdoor activities.

• IT equipment provided for the duration of contract

• CycleScheme and TechScheme

How to apply

If you would like to be considered for this fantastic opportunity, please complete an application via our completely anonymised recruitment system provided by Applied which looks to create a fair and unbiased application process for all. Scroll to the top of the page and start your application.

Closing date: 24th October at 11:59pm (Midnight)

Interview date(s) proposed: w/c 4th November 2024

As this role involves working in a regulated environment with young people, any offer will be conditional to satisfactory background checks, which include criminal record check and employment reference.

Assistant Financial Accountant

Come and join a growing social enterprise whose mission is to create innovative solutions through enterprise that unlock social and economic opportunities for people trapped in poverty.

The finance team here at The Big Issue Group are looking for a Assistant Financial Accountant to lead on month end processing and quarterly reporting for our group of four trading companies. You will also:

• Be a key player in setting the right tone for the accounting process within the Big Issue Group's four trading companies so that they are both robust and simple.
• Providing detailed explanations to the business on its expenditure.
• Writing commentary on quarterly P&L, balance sheet movements and cash flow statements.
• Continual review of financial policies, processes, and controls with a view to improvement
• Work across all areas of the finance teams remit across the Group.

You will hold an ACCA qualification (or finalist), have experience in a similar financial accounting role (ideally in another social enterprise) and have a good working knowledge of taxation, relevant legislation and accounting systems (preferably Sage).

This is a hands on role working closely with the Head of Accounting and joining a team that has a commitment to staff development and will actively support dedicated team members in their career development.

For a full job description including the summary of responsibilities, skills, qualities and experience required for the role, please download from the link below.

Salary and Benefits:

• Salary £35,000 - £45,000 per annum (dependent on experience)
• 25 days holiday plus bank holidays incrementally increasing with service.
• Flexible working policy
• Pension scheme
• Private Health care cover
• Enhanced Family benefits
• On-going learning and development
• Employee Assistance programme to support your health and wellbeing
• Perkpal Benefits scheme

Workplace details

Whilst this role will be based at the Big Issue Group Head Office in Finsbury Park, the finance team are mostly based remotely - currently visiting the office once per month and working the rest of the time from home. The successful candidate would be welcome to work in the office more frequently however if they desired. They should also be prepared to visit the office more frequently if the role requires.

Closing date – 20th October 2024 (23:59pm). Please note that we may invite suitable candidates for interview before the closing date. So please apply asap. 

Big Issue Group is striving towards Equal Opportunities. We particularly welcome applications from those who are underrepresented in our sector, such as women in senior roles, and people with disabilities and from Black and Minority Ethnic communities. 

Since 1991, The Big Issue has fought poverty by creating opportunities and supporting people to take control of their lives. Over time our organisation has grown and now The Big Issue Group consists of The Big Issue Company Ltd and Big Issue Invest Ltd (our social investment arm) and Big Issue Changing Lives Community Interest Company.

For enquiries, please contact us via email. 

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