Company Secretary

We are looking for a well organised and methodical person to take on the role of Company Secretary and Trustee. The successful candidate will be able to take good minutes and have good administration skills and be able to ensure compliance with statutory duties and reporting.

 The charity is a company limited by guarantee and in this respect the company secretary will have some specific duties under company law and common law in their capacity as company secretary, including preparing and filing annual returns with Companies House in addition to those required by the Charity Commission. The general duties and responsibilities of the company secretary include:

·        Maintaining the register of trustees / directors and secretaries, the register of trustees’ and secretary’s interests

·        Being familiar with the charity’s governing document, the legal responsibilities of charities under the Charities Act 2009 and the charity’s internal governance rules

·        Helping to ensure that charity trustees file all relevant statutory returns and information with the Charity Commission and Companies House, to include annual reports and changes to the charity’s details and/or trustee details

·        Ensuring that the Council of Trustees are aware of the requirements to comply with the relevant codes such as the charity’s Code of Conduct for Charity Trustees and the Charities Governance Code

·        Ensuring that for those Trustees who are also company directors that they are aware of the requirements to comply with the requirements of a company director to:

o   follow the company's rules, shown in its articles of association

o   keep company records and report changes

o   file company accounts and company tax return

o   inform other shareholders if they might personally benefit from a transaction the company makes

o   to pay any Corporation Tax due

·        Ensuring that decisions and actions of the council of trustees are accurately recorded and implemented

·       Tracking progress with the charity’s risk register/ business plan/ strategic plan and making sure any correspondence for the charity trustees is brought to the attention of the council