Treasurer to Trustee Board

We’re looking for a motivated finance professional to provide financial direction to our local advice charity and help us improve our long-term financial sustainability. If you’re excited to help us grow and strengthen our resilience so that we meet the advice needs of the diverse communities we serve, we would love to hear from you.

The Treasurer is an officer of the Trustee Board and not a paid member of staff.  The purpose of the role is to ensure that the charity’s finances and supporting financial control systems are robust and comply with relevant regulations.

The role works closely with the Chair of the Trustee Board, the Chief Executive and the volunteer Financial Accountant.

The Treasurer is responsible for chairing the Finance sub-committee, including preparing the agenda and arranging for the production of the minutes of each quarterly meeting,

Treasurer main duties and responsibilities

Financial accounts

·      Every quarter, review entries on Xero made by volunteer Financial Accountant (

·      Review quarterly management accounts prepared by volunteer Financial Accountant before submitting report to the Trustee Board

·      Ensure that year-end accounts are prepared to in compliance with SORP (Statement of Recommended Practice) Accounting for Charities and submitted by the deadline to Charity Commission and Companies House, and make arrangements for them to be independently examined as required

Budgets and planning

·      Prepare annual budget and obtain Trustee Board sign off each March

·      Review and update forecast of annual outturn

Financial control and compliance

·      Comply with the charity’s financial policies and procedures

·      Liaise with the CEO to prepare costings for any funding bid applications

·      Ensure capital expenditure authorisations and limits are followed, and prepare expenditure justifications where appropriate

·      Ensure that money received is spend only on the purposes for which it was given and ensure that reports and accounts demonstrating this are submitted to funders

·      Submit regular financial reports to national Citizens Advice as required, and meet all financial obligations of the Citizens Advice Membership scheme

Relationship with Trustee Board

·      Provide financial advice as required to the Chair and Trustee Board

·      Explain, guide and advise the Board on the key assumptions and financial implications of the budget, operational and strategic plans

·      Keep the Board informed about its financial duties and responsibilities

·      Ensure that all Board members have a clear understanding of the accounts presented at meetings

·      Ensure that the organisation has an appropriate reserves policy and a realistic budget that meets the service’s needs

·      Provide input to the risk register process

·      Present accounts at the Annual General Meeting in an accessible way

·      Chair the Finance sub-committee, preparing the agenda and arranging for the production of the minutes for each quarterly meeting

Treasury

·      Act as key contact on the charity’s bank accounts

·      Transfer money between savings bank accounts to optimise interest income

·      Maximise the interest on savings by comparing available interest rates

·      Review investments (in conjunction with other trustees)

·      Review and update cheque signatory and electronic payment authorisation

·      Authorise salaries and PAYE payments to HMRC

Other (annual)

·      Review reserves policy

·      Prepare salary review (in conjunction with Personnel Committee)

·      Review office insurance policy

·      Review Gift Aid claim prepared by volunteer Financial Accountant