Volunteer data administrator volunteer roles

VOLUNTEER ADMINISTRATOR

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

Our Administrator volunteers are the lynchpin our local branch activities. They act as the first point of contact, ensure useful information is circulated to other members and help us make sure we keep all the data and details we need up to date.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Keeping records and data up to date and taking notes at meetings

• Preparing mail-outs

• Answering enquiries

• Accessing the branch Remap Email and Portal accounts

• Booking venues for meetings

• Ensuring branch members are aware of current agreements/activities

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Confident using Microsoft Office, the internet and email

• Comfortable organising the administration of a group

• Able to follow Remap policies and procedures

• Able to understand and apply our risk management system

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe

• Willing to follow Remap policies and procedures and a commitment to our aims and values

You’ll also need to complete the induction checklist and some online training.

If it works better for you, there’s a possibility this role could be done remotely.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without you – your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time with us.

VOLUNTEER ADMINISTRATOR

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

Our Administrator volunteers are the lynchpin our local branch activities. They act as the first point of contact, ensure useful information is circulated to other members and help us make sure we keep all the data and details we need up to date.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Keeping records and data up to date and taking notes at meetings

• Preparing mail-outs

• Answering enquiries

• Accessing the branch Remap Email and Portal accounts

• Booking venues for meetings

• Ensuring branch members are aware of current agreements/activities

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Confident using Microsoft Office, the internet and email

• Comfortable organising the administration of a group

• Able to follow Remap policies and procedures

• Able to understand and apply our risk management system

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe

• Willing to follow Remap policies and procedures and a commitment to our aims and values

You’ll also need to complete the induction checklist and some online training.

If it works better for you, there’s a possibility this role could be done remotely.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without you – your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time with us.

Brief

If your talents lie within an office environment and you are able to use a computer, why not join our administration team answering the phone, placing orders, filing and much more.

This back of house role is for you if you are computer literate, organised and communicative.

Purpose of Role

Under the direction of the Volunteer Officer there are several tasks that are carried out:

· Help to keep the office organised and running smoothly

· Assist in daily office tasks (i.e. filing, handling and managing data)

· Help out in other working areas, such as marketing, events and fundraising

Key elements

After relevant training has been provided:

· Working with other administrative staff

· Making and receiving phone calls

· Data entry, filing, typing and general office duties

· There may be occasions where you have the opportunity to get involved in other areas, including attending events or other activities

· To liaise with other departments/volunteers as and when necessary and provide additional admin support where appropriate

· Where applicable assist with the handling of both incoming/outgoing mail

Your profile

What we are looking for:

· Good communicator (verbal and written)

· Good interpersonal skills and good telephone manner

· Have a working knowledge of Microsoft Word, Excel and other applications

· Able and willing to work as part of a team and also be able to work independently

· Friendly and approachable

VOLUNTEER ADMINISTRATOR

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

Our Administrator volunteers are the lynchpin our local branch activities. They act as the first point of contact, ensure useful information is circulated to other members and help us make sure we keep all the data and details we need up to date.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Keeping records and data up to date and taking notes at meetings

• Preparing mail-outs

• Answering enquiries

• Accessing the branch Remap Email and Portal accounts

• Booking venues for meetings

• Ensuring branch members are aware of current agreements/activities

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Confident using Microsoft Office, the internet and email

• Comfortable organising the administration of a group

• Able to follow Remap policies and procedures

• Able to understand and apply our risk management system

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal details safe

• Willing to follow Remap policies and procedures and a commitment to our aims and values

You’ll also need to complete the induction checklist and some online training.

If it works better for you, there’s a possibility this role could be done remotely.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without you – your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time with us.

We are currently recruiting volunteers to be part of our Governance team. The Data Protection Consultant will be responsible for overseeing the clinic's use of data and legal obligations under GDPR, maintaining high standards throughout. They will respond to the Governance and Compliance Manager.

We are a forward-thinking advice and support charity for the Trans Community. As we continue to grow, we are seeking a Data Protection Consultant to consult on our data protection procedures to ensure we are compliant with all regulations relating to data privacy. The Data Protection Consultant will play a pivotal role in guiding our clinic through the data protection processes.

This senior consultancy position will involve overseeing the clinic’s data protection policies and procedures, ensuring best practices are followed, and fostering a culture of compliance. You will work closely with senior leadership to develop strategies for growth while safeguarding the clinic’s data protection.

This is an exciting opportunity to lead a growing legal clinic through a pivotal stage of development. You will play a key role in shaping the future of the clinic, ensuring it meets the highest professional standards while contributing to a meaningful cause. 

About The Role

With a wealth of experience and proven track record in scientific research, we create and conserve wetlands and save species. We collect data on a wide range of species on all of our reserves, it is important these data-sets are compiled and safely stored centre.

Reserve records help to inform WWT’s reserves’ management plans by highlighting species trends and population changes - this knowledge can then be used in order to safeguard species utilising WWT reserves. We are looking for a volunteer with good knowledge of the classification of organisms and competent IT data entry skills to assist us in inputting and processing of the data from Arundel.

Working with the Reserve Manager and wider team, you will:

• Help to input biological records from the Reserve onto spreadsheets and databases.
• Assist with the compiling and formatting of historical records collected at WWT Arundel.
• Liaise with volunteers and staff to clarify data and ensure full records are complete.

Volunteers are an essential part of the WWT team. You'll get a warm welcome, including information on training, equipment and anything else you need. 

About You

This role will suit you if you:

• Are experienced in data entry, data handling and the use of databases and spreadsheets
• Have a good understanding and knowledge of the classification of organisms
• Are self-motivated and have a good attention to detail
• Are happy to liaise with the team in an office environment

Please note, you must be over 18 to apply for this role.

About Us

We’re WWT, and we’re on a mission to restore the super-powered ecosystems we call wetlands. There’s never been a more important moment for our work, and we’ve got some phenomenal people on the case.

Whether they’re taking a new visitor under their wing, or conducting ground-breaking research further afield, our team are second to none. And there’s nothing we love more than watching them soar.

Whatever you do here, you’ll be helping to restore wetlands and unlock their power. So, the only question left is, what role will you play?

Why you'll love volunteering at WWT

• Feel good knowing you are helping to restore wetlands, and our world
• Be surrounded and inspired by like-minded wetland lovers
• Hear from the people who inject their energy, passion and expertise into wetlands and wildlife - talks, walks, webinars, tea and cake...
• Free entry to all our wetland centres, including your family
• Volunteer discount on shopping and memberships
• Access to webinars and practical information to help you manage daily life

We want your volunteering to be a positive and fun experience. You’ll get a warm welcome, including information on training, equipment and other information you need.  This will include risk assessments based on your role and any particular support you need.

Volunteers receive access to our sites, and discounts in our shops and cafes. Some roles include a uniform or require the use of equipment or protective clothing.

If you are based at a particular site or office location, you’ll need to be able to get yourself there and back. Information on locations can be found on our website.

If you are interested in volunteering for WWT but don't wish to apply online, please email us. 

We will keep you up to date with what’s happening across WWT and the difference you will be helping to make happen.

Interested?

If you are interested in this role, please complete an application form so that we can talk it through further with you.

We look forward to hearing from you! 

Job description

Duration: Short-term project (with potential for ongoing involvement)

About the Role

Children With Voices is seeking a detail-oriented and analytical volunteer to help update our Impact Report (Deck) from 2021. This report highlights the charity’s achievements, including the number of people we have fed, the services we have provided, and our overall community impact.

We have multiple internal documents holding updated information, and we need a dedicated volunteer to extract key data, organise it, and integrate it into the updated version of the report. This role is crucial in highlighting the charity’s progress to funders, partners, and the wider community.

Key Responsibilities

•Review & audit the 2021 Impact Report – Identify outdated sections and areas requiring updates.

•Data Collection & Analysis – Extract key metrics from internal documents, including food distribution numbers, volunteering efforts, and service impact.

•Update & Refine Content – Ensure the report is accurate, well-structured, and engaging.

•Create Visual Data Representations – Develop simple charts or infographics to illustrate key findings (if applicable).

•Ensure Consistency in Branding & Messaging – Maintain a professional and cohesive tone aligned with Children With Voices’ mission.

•Collaborate with Team Members – Work with staff to verify data and gather additional insights.

•Finalise & Format the Updated Report – Prepare the document for internal review and external presentation.

Skills & Experience Required

•Strong Research & Data Analysis Skills – Ability to extract, interpret, and organise numerical and qualitative data.

•Excellent Writing & Editing Skills – Strong attention to detail and ability to present information clearly.

•Project Management & Organisation – Ability to manage multiple documents and keep track of key updates.

•Proficiency in Microsoft Office (Word, PowerPoint) & Google Docs – Experience with Canva or other design tools is a plus.

•Critical Thinking & Problem-Solving – Ability to identify gaps in information and seek solutions.

•Graphic Design & Infographics (Preferred but not required) – Familiarity with data visualisation to enhance report presentation.

•Ability to Work Independently & Collaboratively – Self-motivated but comfortable seeking guidance when needed.

•Experience with Impact Reporting (Preferred but not needed) – Any previous experience with grant reports, annual reports, or case studies is a bonus.

What We Offer

•Mentorship and support from the Children With Voices team.

•Opportunity to develop skills in research, data analysis, and report writing.

•A chance to contribute to a meaningful cause and help secure future funding for vital community programs.

•Volunteer reference upon successful completion of the role.

How to Apply

Interested volunteers can apply by submitting resume or CV witha short cover letter outlining their relevant skills and experience.

What you will be doing
The opportunity will be volunteering with the Volunteering Officer and People & Culture Manager carrying out administrative tasks that include data input in to systems, issuing letters and documents, responding to email enquiries, photocopying/scanning, filing, using Microsoft Office, Teams and SharePoint and the development of the volunteering programme at Suffolk Wildlife Trust including the recognition events and activities.

There are no set tasks or duties with the opportunity - you'll be getting involved with the day-to-day activities.

The skills you need
No experience is required other than able to use a computer and Microsoft Office.

What you'll get out of it
This opportunity may suit someone who is looking for a career in volunteering support or within HR, or someone with administrative experience looking to use their skills.

You can claim back out-of-pocket expenses.

The time you need to give
You can volunteer as much or as little as you wish. A regular volunteering day on a Tuesday would be ideal but we are open to different days and hours between Monday and Friday.

How to Apply
For more information about this opportunity and an informal discussion, please contact us.

This role is an opportunity to get experience of working in a busy office environment supporting a legal advice service. Through providing vital administrative support, responding to enquiries, arranging client meetings and coordinating interpreters, you will help our expert legal advisers to deliver specialist legal advice and representation to refugees and survivors in complex cases. Through this role, you will get experience of working in a legal advice organisation and an understanding of its administrative and support needs. As the role develops, there may also be the opportunity to gain basic knowledge of Legal Aid procedures and client care.

Main tasks and activities

· Providing general administrative support such as copying, scanning, filing documents, data entry and generating reports from client databases;

· Basic reception duties including answering the phone, taking messages, opening and distributing post, and monitoring our email inboxes;

· Maintaining signposting list and providing information about alternative services where we cannot assist;

· Booking client appointments and interpreters, and maintaining interpreter register;

· Assisting the Legal Administrator and/or Billing Coordinator with preparing files for billing or transfer to another provider.

Skills and experience needed

· Understanding of, and commitment to, the objectives of Asylum Aid;

· A demonstrable empathy for our vulnerable clients, including asylum seekers, refugees and survivors of torture and trafficking;

· Punctual, reliable and self-motivated with a positive, ’can-do’ attitude;

· Basic understanding of the challenges facing our clients and of the UK asylum system

· High degree of accuracy and attention to detail

· Experience of working with spreadsheet computer programs (e.g. Excel) and databases

· Confidence with IT skills

· Excellent organisational skills

· Strong communication skills – written, verbally on the phone and face-to-face

· Ability to work well as part of a team and form effective working relationships

· Understanding of the importance of confidentiality and respect for client confidentiality

· Ability to complete tasks independently once given a clear brief

What you will get out of the role:

· Greater understanding of the experiences of asylum seekers and refugees;

· Knowledge of the UK asylum process and associated legal systems;

· Experience of working in a busy legal advice service;

· Basic awareness of Legal Aid eligibility and procedures;

· Experience of taking calls and responding to enquiries from vulnerable and often distressed clients;

· Stronger administrative skills;

· Ability to process large amounts of data and prioritise or categorise it;

· An ability to multi-task between competing priorities.

Equal Opportunities

The Helen Bamber Foundation and Asylum Aid are an equal opportunities and Living Wage employer. We are committed to attracting and recruiting diverse candidates as we are keen to make sure that our staff, trustees, volunteers and ambassadors reflect the communities we serve and the wider community we work in at every level within the organisation.  We particularly welcome applications from those with Black, Asian and Minority Ethnic backgrounds.

Please attach a cover letter under 'Supporting Documents' along with your CV. Unfortunately, applications which do not include a cover letter cannot be taken forward to interview.

Due to capacity constraints, we will only respond to applicants who are being invited to interview. 

Please note, a three-month probation period is in place across all HBF voluntary roles.

Please note that successful candidates will be offered the volunteer position subject to an Enhanced DBS certificate.

Volunteer Administrator – Help Us Support Animal Welfare!

Location: RSPCA Buckinghamshire South Branch – Home based

 Role Type:Volunteer – Administrator

Manager: CEO

Do You Have Strong Admin Skills?

Would you like to use your organisation and communication skills to support animal welfare?

At RSPCA Buckinghamshire South Branch, we are looking for a highly efficient administrator to help our busy team with essential admin tasks. By donating your time and skills, you’ll play a key role in helping us run smoothly and effectively, ensuring we can continue making a difference to the lives of animals.

Why Volunteer With Us?

As a volunteer administrator, you will:

● Support a worthwhile cause and help improve animal welfare.

● Gain valuable skills and experience in administration.

● Be part of a friendly and dedicated team.

● Enjoy a fun and fulfilling role at the heart of the local community.

● Training and development opportunities, including induction and ongoing support.

● Access to the RSPCA Learning Hub with a wide range of training materials.

What You’ll Be Doing:

● Answering enquiries over the telephone, by email, and by letter.

● Assisting with general administration duties as required such as documentation, scanning and providing support to the CEO, Operations Manager and Finance Manager.

● Supporting the team with ad hoc office tasks.

● Ensuring all data is handled confidentially in line with data protection regulations.

● Supporting the team with ordering supplies.

What We’re Looking For:

● Good organisational skills with attention to detail.

● Ability to work independently and as part of a team.

● Strong communication skills, both written and verbal.

● Basic IT and administrative skills, including experience with email and telephone communication.

● An understanding of data protection and confidentiality principles.

What’s in It for You?

● Meet new people and make new friends.

● Learn new skills to enhance your CV.

● A comprehensive induction and training programme relevant to your role.

● Volunteer in a fun environment at the heart of your local community.

● Know that your time and effort is making a real difference to the welfare of animals.

● We’re happy to reimburse reasonable travel expenses incurred while volunteering.

Practical Considerations:

● Health & Safety: You’ll need to complete a simple online Health & Safety course before starting the role.

Disclaimer:

Our voluntary roles are subject to:

● An informal interview and trial period.

● Submission of two referees’ contact details.

● Completion of relevant training and assessments for the role.

We are currently recruiting volunteers to be part of our Governance team. The Data Protection Advisor will be responsible for overseeing the clinic's use of data and legal obligations under GDPR, maintaining high standards throughout. They will respond to the Governance and Compliance Manager. 

We are a forward-thinking advice and support charity for the Trans Community. As we continue to grow, we are seeking a Data Protection Advisor to consult on our data protection procedures to ensure we are compliant with all regulations relating to data privacy. 

 The Data Protection Advisor will play a pivotal role in guiding our clinic through the data protection processes. This entry-level position will involve overseeing the clinic’s data protection policies and procedures, ensuring best practices are followed, and fostering a culture of compliance. You will work closely with senior leadership to develop strategies for growth while safeguarding the clinic’s data protection. 

 This is an exciting opportunity to join a growing legal clinic through a pivotal stage of development. You will play a key role in shaping the future of the clinic, ensuring it meets the highest professional standards while contributing to a meaningful cause. We offer a supportive and collaborative work environment with opportunities for professional growth and development. 

Our challenge
The Community Fundraising Team is an integral part of The Charity Fundraising Portfolio, with an income target of £3.6 million in 2024/25 and the team consists of Community Fundraisers based across the UK.

Our role is to provide fundraising advice and support to our DIY individual fundraisers, Supporter Groups, Community Organisations and Regional Corporates.

How can you help?
We are recruiting a team of Community Fundraising Volunteers to help us provide our amazing DIY individual fundraisers with the best possible experience when contacting The Charity for information or fundraising advice. We want to be able to engage with our fundraisers and respond to queries efficiently, whilst also spotting further fundraising opportunities 
for our expert team of regional Community Fundraisers.

As part of a team of Community Fundraising Admin Volunteers, you’d help us to: 
• Manage the Community Fundraising Team inboxes.
• Respond to our Fundraisers by their preferred choice, including phone, email etc.
• Identify opportunities for further engagement by the relevant Regional Community Fundraiser.
• Update our CRM with details of the Fundraiser, their DIY event and any action taken in response to their contact with us.
 

What impact will you have?
You’ll play a vital role in the Community Fundraising Team, helping us provide the best possible experience to our fundraisers.

We’re looking for...
Someone who is passionate about The Charity and our vision. You’ll also need to be: 
• Proficient with IT— including CRM software & MS Outlook
• Confident and friendly with strong written and verbal communication skills
• Able to identify new opportunities to raise awareness and funds 
• A good team player who understands the importance of collaboration

The Brain Tumour Charity is committed to promoting diversity and inclusion in all aspects of our organisation. We particularly welcome applications from individuals belonging to minority ethnic groups, LGBTQ+ communities, people 
with disabilities, and other underrepresented communities.

What can you gain from volunteering?
• You’ll have the opportunity to utilise your existing skills, while developing and learning new ones to take forward into the future 
• You’ll join a friendly, passionate team and develop an understanding of how this team at The Charity operates. 
 

Time commitment
We’d ideally be looking for volunteers to commit to volunteering for one day per week (either one full day or two half days), as ideally we are looking for cover across the full working week. The role is home based.
 

Practical considerations
You will receive a full induction to The Brain Tumour Charity and specific training for the role, as well as ongoing direction from one of our Senior Community Fundraisers, who will be your key contact. We carry out reference checks for all individuals who will be volunteering with us on a regular basis. Volunteers may be required to complete some internal data protection and disclosure documentation before commencing the role. Volunteers must be over 18. We encourage volunteers to claim for any reasonable expenses that are incurred in the course of their volunteering with the Charity. 
 

Need support with the application process?
We are committed to being inclusive and recognise that there may be a number of ways we could support you through the application process. If there’s any adjustments we can make to help you fully engage in the process, please do get in touch.

Across the UK, our 270 local groups play a vital part in supporting people affected by MS. They provide sense of belonging, unity and friendship. And they deliver services and support for their local MS community.

We are looking to recruit an Administration Volunteer for the Basingstoke Group. Our Administration Volunteers are the linchpin for our local groups’ activities. They act as the first point of contact and they make sure all relevant information is circulated to other volunteers and members. And they play an important role in keeping our data and details up to date to comply with data protection legislation.

In this role you’ll develop your administration and organisation skills. Most importantly you’ll be help your local group run efficiently, so they can keep providing valuable services to our MS community. 

Time Commitment

We estimate this role will need around 2 hours a week. Our roles are flexible and aim to fit around you. Time commitments for this role may vary depending on your activities. This is an ongoing role.

This is a great opportunity to gain experience within a large charity and develop your existing skills and learn new ones. We need you to get involved and help make positive changes to the lives of people affected by MS.

About you

You’ll have an interest in the MS Society and the work that we do, as well as the enthusiasm to represent both us and our values locally. You will understand the needs of people affected by MS in your area and be sympathetic to the needs and motivations of volunteers. You’ll be confident using Microsoft Office, the internet and email. You’ll be able to apply disability, equality and inclusion practices and understand and apply our risk management system. Ideally you’ll understand the local area and organisations that provide local services.

You will be reliable and easy to contact and you need to live in or near the area the group to carry out this role.

Please apply online.

The MS Society is committed to promoting diversity. We can only offer roles to over 18s.

Across the UK, our 270 local groups play a vital part in supporting people affected by MS. They provide sense of belonging, unity and friendship. And they deliver services and support for their local MS community.

We are looking to recruit an Administration Volunteer for the Wrexham Group. Our Administration Volunteers are the linchpin for our local groups’ activities. They act as the first point of contact and they make sure all relevant information is circulated to other volunteers and members. And they play an important role in keeping our data and details up to date to comply with data protection legislation.

In this role you’ll develop your administration and organisation skills. Most importantly you’ll be help your local group run efficiently, so they can keep providing valuable services to our MS community. 

Time Commitment

We estimate this role will need around 2 hours a week. Our roles are flexible and aim to fit around you. Time commitments for this role may vary depending on your activities. This is an ongoing role.

This is a great opportunity to gain experience within a large charity and develop your existing skills and learn new ones. We need you to get involved and help make positive changes to the lives of people affected by MS.

About you

You’ll have an interest in the MS Society and the work that we do, as well as the enthusiasm to represent both us and our values locally. You will understand the needs of people affected by MS in your area and be sympathetic to the needs and motivations of volunteers. You’ll be confident using Microsoft Office, the internet and email. You’ll be able to apply disability, equality and inclusion practices and understand and apply our risk management system. Ideally you’ll understand the local area and organisations that provide local services.

You will be reliable and easy to contact and you need to live in or near the area the group to carry out this role.

Please apply online.

The MS Society is committed to promoting diversity. We can only offer roles to over 18s.