Team Administrator Jobs
Executive Assistant
Salary: £24,993
Location: Leeds Beckett Students’ Union, Portland Way, Leeds. Once in post, there may be the opportunity for hybrid working.
Interview Date: 29th or 30th August 2024
This is a permanent post working 35 hours per week, a flexible approach to working hours is required.
Are you proactive, meticulous and have a can do attitude?
Are you looking for a great opportunity to support the senior managers of a thriving students’ union?
Leeds Beckett Students’ Union is changing and you could be a part of it! After two years of research, reviews and collecting feedback, we are very excited to launch a brand-new strategy that is innovative, community focused and prioritising fighting for the basic needs of our students. We're looking for enthusiastic and passionate people that can help us deliver our new missions! Experience in higher education or students' unions is useful but not essential, passion to help make our student’s lives better is non-negotiable.
We are looking for an efficient Executive Assistant to support our Senior Management and Officer team in managing daily administrative tasks. The ideal candidate will be highly organised, possess excellent communication skills, and have a proactive approach to problem-solving.
Manage and maintain multiple executive calendars, including recurring meetings, prioritising appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
The Executive Assistant will provide administrative support to Senior Management Team and Officer team under the guidance of the Head of People and Governance.
Outline of Responsibilities
- Support for the Board: You will support with preparing meeting materials, coordinate logistics, and manage expenses for Board members.
- CEO Support: You will book meetings with staff and external stakeholders, prepare briefing packs, organise travel book meeting venues as and when required.
- General Administrative Tasks: You will handle various administrative duties and undertake specific research or projects as needed.
The Executive Assistant will have some experience working as an administrative assistant to senior staff. It is essential that the successful candidate has experience in organising meetings, liaising with a range of stakeholders at all levels. You will be able to exercise discretion, strong judgement and take appropriate actions without supervision. You will be confident to work to your own initiative and prioritise your workload. You will have excellent written and verbal communication skills. You will have advanced Microsoft Office skills including Word, Excel, PowerPoint and Outlook.
We look forward to reading your application and your cover letter. Your cover letter should illustrate how you meet the person specifications for this role and express your desire to work for our organisation.
We are especially keen to encourage expressions of interest from people currently under-represented within the organisation, these include but are not limited to those from the LGBT+ community, people with disabilities, and those from a Black, Asian or Minority Ethnic background. Candidates with a disability will be guaranteed an interview, providing they meet all the essential requirements of the post.
Electronic Records Specialist
£37,567 pa plus excellent benefits
London
Full-time, Fixed-term contract until December 2025
Ref: TG4159
Are you able to help bring a transformation to the way in which people manage information and records across a large organisation, which will have an impact on the capture of future historical records?
We are seeking an electronic records management specialist with proven experience of working in information and records management to join our Programme team. The successful candidate will be the key point of contact for all teams on electronic records management at Tate during the migration of records from shared drives to SharePoint Online with an additional plug-in and will play a crucial role in records management as a SharePoint systems administrator.
The ability to communicate well across the organisation will be critical to success together with knowledge and experience of system administration of SharePoint and records management. We are also looking for someone who will be able to apply the principles of diversity and inclusion in building and maintaining relationships with colleagues.
This position is offered on a fixed-term contract until December 2025.
Tate offers a range of benefits, including 25 days annual leave entitlement, rising to 27 days pro rata after 3 years of service; an extra day off for your birthday each year; a cycle to work scheme; opportunities for blended and flexible working; free access to Tate exhibitions and other museums and galleries; Life Assurance; and a ‘Defined Contribution’ pension scheme with generous employer contributions. Successful candidates who are already members of the Civil Service Pension Scheme or have recently left the scheme may be eligible to remain as members of this scheme instead.
Our jobs are like our galleries, open to all
Closing date: 14 July 2024
The client requests no contact from agencies or media sales.
Due to an exciting period of growth within CoppaFeel!’s Fundraising Team, we are looking for a Sporting Challenge Events Manager - a dynamic fundraising events professional who will grow and manage our expanding third-party challenge events portfolio.
The role of Sporting Challenge Events Manager will sit within the CoppaFeel! Challenge Events Team, in the Fundraising Department. Working with the Senior Challenge Programme Manager and the rest of the Challenge Events team, you will be expected to grow our income in line with our 3 year fundraising growth strategy.
CoppaFeel! currently has teams of participants in some of the biggest sporting events in the UK, including London Landmarks Half Marathon, Royal Parks Half Marthon, Vitality 10k and Brighton Marathon - to name but a few! As the Sporting Challenge Events Manager, you will be committed to seeking new opportunities for growth, whilst delivering a standout supporter experience for all of our challenge event participants.
You’ll be responsible for the promotion and marketing of a range of diverse mass participation events to both warm and cold audiences, and devising engaging and inspiring stewardship journeys to ensure our participants continue to support CoppaFeel! long into the future.
You’ll need experience of managing large-scale events and raising significant income, with the ability to generate ideas and solutions. The role is very fast-paced and will require excellent attention to detail and a pragmatic approach to problem-solving.
The job does require some evening and weekend work - although not behind the laptop! Instead you might be cheering on a team of runners from the sidelines of a marathon race, or meeting and greeting cyclists at the finish line of an epic ride.
Therefore, please bear in mind that as part of this role, you will be expected to attend different events across the UK and may occasionally need to stay overnight. Should you be required to work weekends, you will be entitled to time off in lieu.
This is a hybrid role, with the expectation that you will attend the London office at least 2 days per week.
About CoppaFeel!
CoppaFeel! exists to educate and remind every young person in the UK that checking their boobs isn’t only fun, it could save their life. We are the first breast cancer charity in the UK to create awareness amongst young people, with the aim of instilling a new healthy habit that could one day save their life.
Duties and Responsibilities
Strategy
- Deliver the challenge event programme using your expertise to create delivery plans, budgets, and timelines, working with key stakeholders and event organisers, meeting specific financial targets and KPI’s
- Carry out horizon scanning, looking for new opportunities to grow the portfolio, and bring new supporters to CoppaFeel!
- Support the Senior Challenge Programme Manager in developing and implementing CoppaFeel!’s 3 year challenge events strategy, which looks to grow sporting event income by 40%, year on year
Challenge Events
- Plan, market and deliver a series of existing and new challenge and mass participation events for CoppaFeel! - such as walks, runs, cycles, swims, triathlons and more!
- Be the delivery lead for our mass challenge events, being accountable for the planning, delivery, budgets, participant stewardship, on-the-day support, evaluation and learning.
- Work in collaboration with CoppaFeel! marketing team to lead the acquisition for new challenge event participants, ensuring we grow the number of supporters year-on-year.
- Support CoppaFeel!’s EDI strategy, collaborating with our EDI Manager to ensure our events are accessible and open to everyone.
- Seek out new challenge event opportunities for CoppaFeel! and carry out market research to evolve our mass participation offering.
- Be accountable for supporter journeys, from registration and delivery of engagement, to on-the-day support and thanking communication.
- Manage our challenge event volunteers, who give their time to support CoppaFeel!. Collaborate with the volunteer team to recruit and steward volunteers, and feed into the volunteer strategy.
- Attend third-party challenge events in-person, throughout the year
General Responsibilities
- Work across teams to improve CoppaFeel! ways of working and seek out opportunities for automating or streamlining processes
- Support the Finance team with income and expenditure reconciling, along with some general finance administration.
- Work with Challenge Events Assistant to code the back end of fundraising platforms (eg JustGiving) to ensure accurate income reporting
- Maintain event database records and ensure supporter data is kept accurate and up to date
- Manage volunteers and fundraisers effectively, inspiring them to support CoppaFeel! long term
- Work and collaborate across all departments of CoppaFeel! to ensure our health messaging and core values are at the heart of everything we do
- Work flexibly and sometimes remotely, with occasional work outside core hours including weekends (time off in lieu given for weekend work)
- Adhere to GDPR requirements.
- Participate in CoppaFeel! fundraising and full team meetings.
Skills, Experience and Qualifications
Essential
- Avid experience of planning and delivering successful in-person events
- Excellent at communicating and relationship building
- Experience of working within the charity or events sector
- Great organisation and time management skills
- Experience and understanding of donor stewardship - including high value supporters and celebrity ambassadors
- Experience of fundraising and income generation
- Very good at problem solving and taking a solutions-focused approach
- Excellent at using data and insight to drive decisions
- Ability to manage multiple projects and deadlines successfully
- Experience in managing stakeholders and working with third-party event organisers
- Good understanding of budgeting and forecasting
Desirable
- Experience of planning and delivering a charity’s challenge event programme
- Experience of recruiting and managing volunteers
- Knowledge of fundraising regulations and delivering best practice in relation to challenge events
- Experience of working with a fundraising database and fundraising platforms
- Experience of managing multiples projects or a variety of events
- Experience of line management
- Understanding of charity and fundraising law
At CoppaFeel! we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.
We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.
We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.
Applications will close on 18th July at 9am, with the aim to hold first round interviews taking place W/C 22nd July.
We are in search of a Programmes Assistant who brings excellent administrative skills, a keen interest in human rights and a commitment to supporting a vibrant civil society and open civic space. This is a newly created position to provide additional support to the expanding FICS team. To thrive in this role, you will enjoy collaboration across the organisation and engaging with our teams to deliver effective administration supporting a diverse range of programmatic work. You will also enjoy being in a busy and highly adaptive environment where we are working across a range of complex issues.
You will be keen to get involved in and develop your understanding of FICS’ work around civic space ranging from narrative power to securitisation. You might be looking to begin a career within human rights and philanthropy.
Successfully managing a varied workload within established deadlines is key. Your approach should be methodical, and we are looking for someone with a genuine enthusiasm for supporting effective programme management, which includes adept record-keeping, utilising planning tools, and handling some financial administration.
We are looking for someone who is flexible, proactive, and ready to contribute to the dynamic growth of our warm and friendly team. In return, we are committed to providing training and shadowing opportunities through which you will have the opportunity to learn about a diverse range of issues relating to civic space and meet with a wide range of amazing changemakers.
Key Responsiblities:
General Administrative Support:
- Monitor shared email inboxes – acting as first point of contact for external enquiries and logging, fielding, and actioning requests as appropriate.
- Maintain organised documentation for programme activities, including meeting notes, contracts, and correspondence within our cloud-based filing systems.
- Help keep membership/contact information updated within the CRM.
- Support team travel plans including transport, accommodation, and visa arrangements.
- Occasional assistance with scheduling of meetings.
Finance Administration:
- Look after the day-to-day processing of invoices, credit card statements, expenses, and advisory fee payments.
- Assist in monitoring expenses according to allocated budgets.
- Assist with the drafting and processing of contracts for consultancies.
Event Administration:
- Help organise events, workshops, or meetings related to the programmes (most of these are online).
- Coordinate logistics, including Zoom bookings, participant registration, interpretation and translation arrangements, supporting the coordination of speakers and participants, access needs.
- Assist during online events with light tech and administrative support.
- For occasional in-person events, assist with venue booking, catering and travel arrangements and risk assessments.
- Assist with the preparation of emails, presentations, and other materials related to events.
Person Specification
We are committed to being a diverse team and are looking for talented people from a wide range of backgrounds, cultures and experiences who share our values.
In your application, please demonstrate how you address the following criteria:
Essential:
- Relevant administrative experience.
- Proven organisational skills, with excellent time management, the ability to manage a varied workload and to work flexibly within a small team.
- Proficiency in clear English communication, both verbally and in writing, with good attention to detail.
- Good numeracy skills, including experience of using an online accountancy package, ideally Xero, and the ability to work with financial records and ensure accuracy.
- Comprehensive proficiency in Microsoft Office O365 and familiarity with communication tools and platforms, especially Zoom.
- Good understanding of the importance of maintaining confidentiality.
- Permission to live and work in the UK.
Desirable:
- Previous experience of working in a not-for-profit organisation.
- A keen awareness of digital security in the context of human rights work.
- Experience of supporting and organising events.
- Basic design skills, following brand guidelines, to create visually appealing email and presentation content.
- Experience of working with CRMs and Mailchimp.
Full details of how to apply are in the attached job pack. The deadline for applications is 9AM BST, 15th July 2024.
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people helping themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
The Community Fundraising Volunteers Coordinator is to drive and enhance fundraising efforts for Muslim Aid by planning, coordinating, and executing innovative fundraising events and campaigns across regional and national levels. This position involves deep engagement with the Muslim community and various stakeholders to maximise fundraising opportunities and achieve financial targets.
The post holder will ensure that all activities adhere to regulatory standards and organisational promises, effectively represent the organisational in public forums and live appeals, and manage productive relationships with external partners to optimise outcomes. Additionally, the post holder supports strategic campaign planning and evaluation, ensuring continuous improvement and compliance with legal frameworks. The incumbent is expected to be flexible, with readiness to travel and adapt to unsociable hours as needed to meet the demands of the role.
About the Role
- Collaborate with the Fundraising team to optimise income through various community and innovative events, meeting agreed financial targets.
- Possess a thorough understanding of the Muslim community and its key stakeholders.
- Plan and manage fundraising and promotional events across the region, adapting successful strategies for national implementation. This includes participation in events at schools, businesses, mosques, and with community groups and the general public.
- Coordinate volunteer involvement nationally, such as fundraising, administration and awareness raising.
- Cultivates a positive and supportive atmosphere by recognising volunteer efforts and assisting volunteers with their interests within the IGM department.
- Be available for national travel at short notice to engage with donors and participants at various community events.
About you :
To be successful in this role:
- Bachelor’s degree in Business Administration, Marketing, Communications, Nonprofit Management, or a related field.
- Experience in building a fundraising portfolio and securing income across a range of fundraising disciplines, especially from universities, mosques and volunteers.
- Able to inspire people and to develop long-term relationships, with the gravitas to gain the trust and respect of relevant internal and external stakeholders.
- Excellent communication and interpersonal skills.
- Able to refine and implement plans to increase activity/campaign effectiveness.
- Excellent organisational and planning skills.
Why you should Apply:
By joining Muslim Aid as a Community Fundraising Volunteers Coordinator, you'll be at the heart of our fundraising efforts, driving positive change and supporting our mission. Apply now to be a part of this exciting and impactful journey!
Benefits you will enjoy working for us:
- 37 days holiday (including Bank Holidays and Privilege days)
- Hybrid working
- Paid time off for medical appointments
- 2 hours lunch break on Fridays
- Time off in Lieu (TOIL)
- Pension Scheme
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Join The Society as Communications and Membership Manager to drive our strategic objectives and elevate the profile of physiology among the public and key stakeholders. You will be responsible for developing and executing effective integrated communications plans, supporting the development of resources for the Training Hub, and leading strategic initiatives for membership recruitment and retention. Additionally, you will oversee the efficient delivery and maintenance of grants, ensuring good governance practices.
The Physiological Society
The Physiological Society has made significant contributions to our knowledge of biological systems and the treatment of disease. The Society promotes physiology and supports those working in the field by organising world-class scientific meetings, offering grants for research, collaboration and international travel, and by publishing the latest developments in its leading scientific journals.
The position
In this role, you will coordinate The Society’s communications activities to ensure a coherent and impactful narrative, manage the Communications Grid, and act as a brand champion. Your responsibilities will include establishing and maintaining networks with partner organisations and third-party suppliers, managing the communications and membership budget, and leading the establishment of key performance indicators for communications and engagement activities. You will also develop targeted narratives, oversee the production of various communications content, and monitor trends to propose innovative projects.
The Communications and Membership Manager has line management responsibility for a Senior Communications Officer, Membership and Grants Officer, and a Communities and Contents Officer.
Who are we looking for?
The ideal candidate will have a Life-Science degree or relevant experience in Life Sciences. They should have a strong track record of developing and delivering multi-channel communications for diverse audiences, including translating complex research for lay audiences. High digital literacy is essential, encompassing digital design tools, content creation, website management, email platforms, and social media management. Experience in project management, creating accurate visual and written content for various platforms, and excellent organisational skills with a proactive problem-solving approach are required. The candidate should also have experience maintaining professional relationships, working collaboratively within a team, and line management.
What can we offer you?
We offer great benefits including 30 days holiday (including our Christmas office closure days); non-contributory pension scheme; private medical insurance; life assurance; flexible working; and, excellent training and development opportunities.
We are committed to actively promoting equality, diversity and inclusivity. To this end we would welcome applications from individuals from underrepresented groups, including minoritised communities and applicants with a disability, to better reflect the community we support and help broaden our perspectives.
Please do not apply if you do not have the legal right to work in the UK.
To apply, please email a CV and covering letter to the HR Manager via the button below.
We reserve the right to close this vacancy early if we receive a suitable application for the role. Therefore, if you are interested, please submit your application as early as possible.
The client requests no contact from agencies or media sales.
Job Title: Project Assistant
Position Type: Paid
Reports to: Senior Partnerships & Programmes Officer
Based at: School Food Matters, The Bridge, 7b Parkshot, London TW9 2RD
Working Hours: 5 days a week, 9am-5pm (flexible)
Salary:£28,770
Pension:School Food Matters matches pension contributions at 5% of pensionable earnings
Holiday:31 days including bank holidays that fall on working days.Holidays must be taken during the school holidays
Contract: Permanent
Background to School Food Matters
School Food Matters (SFM) exists to teach children about food and to improve children’s access to healthy, sustainable food during their time at school. We provide fully funded food education programmes to schools. Our experience delivering these programmes informs and strengthens our campaigns, bringing the voices of children, parents and teachers to government policy.
Job purpose
· To support the team with the organisation and delivery of all food education programmes
Key tasks include:
· Providing project support to the Senior Partnerships and Programmes Officer and Development Manager in both the office and on-site to deliver SFM’s food education programmes, including gathering quotes and photos on projects
· Creating new and maintaining existing relationships with schools
· Delivering some assemblies and workshops to schools
· Supporting existing relationships with programme partners and funders
· Assisting with grant-giving processes
· Supporting the food education team with the preparation of grant monitoring reports
· Keeping up to date with safeguarding requirements and reporting procedures
- Maintaining the ethos of the charity and positively promoting our work at all times
· The Project Assistant will also undertake any other tasks relevant to the affairs of SFM that may arise from time to time. Therefore, being flexible and approaching the job with an open and positive mindset is essential!
Person specification
Essential
· Strong administrative, organisational, and motivational skills with great attention to detail
· Ability to work to tight deadlines and prioritise workload
· Experience of building relationships with partner organisations and individuals
· Comfortable engaging with a variety of audiences (students, school staff and programme partners) including writing and responding to emails, conducting telephone, virtual and face-to-face meetings, running workshops and delivering assemblies
· The ability to be flexible and support with session delivery outside the office as required, sometimes with short notice
· Clear and engaging communication skills, particularly oral
· Excellent IT skills including excel, word and email
· Ability to work in a team, and seek help when needed
· Self-motivated and optimistic with a can-do attitude
Desirable
· Experience of working for a charity or not-for-profit organisation
· Experience of working in education
· An interest in food education and children’s health
· Experience of working with Airtable or another database
· Experience of writing reports
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
You don’t have to know about Down syndrome. You can learn about Down syndrome, but we need you to know how to nurture the heart of an organisation and its people.
Freelance/self-employed contract for 3 – 4 days per week
£30k - £40k p.a. depending on experience & hours – hours and fee are negotiable
Please see our video on our website (Meet the Team, Current Vacancies) for further details from our Chair, James.
Lead the 17-year-old charity into a brighter future
The role demands quality skills and experience in management, governance, building teams and communities, fundraising and finance – in person and online.
Can you simultaneously be creative, a problem solver, ideas person, developmental, positive leader, supporter, confidante, prudent and adventurous?
We are very keen to hear from you. Please send your CV and a 5 min video explaining who you are and why you suit the role and would like this work.
Please send your CV and a 5 min video explaining who you are and why you suit the role and would like this work.
Enabling children with Down syndrome to maximise their potential
The client requests no contact from agencies or media sales.
VOICES are excited to be seeking our first full time fundraiser to support our growth and development. We are looking for an individual who has relevant sector experience, a good knowledge and understanding of fundraising and a commitment to working in a trauma informed way. As a survivor led organisation, we are looking for someone who shares our ethos and will be proactive in consulting with our Lived Experience Group(s).
You will work closely with the CEO to help secure the long-term future of VOICES, through expanding and diversifying our income generation.
With a good understanding and knowledge of grants and trusts fundraising, you will also help direct our future – with consideration to community fundraising, charity shop and/or social enterprise. Whilst we’ve many ideas about what it might look like, no decisions have yet been made and we’re keen to work collaboratively with our new fundraiser and hear their vision.
At VOICES, we have big ambitions which would cement our role as sector leader in recovery services and ensuring survivors’ voices remain at the heart of policy and practice.
This role will also involve working to help develop VOICES’ name, increasing community awareness of our charity. You will therefore bring with you, knowledge of social media, marketing and communications and/or a willingness to learn.
Please be aware that due to the nature of the services delivered by VOICES in our safe space centre, this role is restricted to those assigned the gender female at birth in accordance with the provisions of the occupational requirement (Equality Act 2010, pursuant to Schedule 9, Part 1).
KEY RESPONSIBILITIES
- Develop, oversee and actively lead the implementation of a fundraising strategy which exploits a wide range of fundraising opportunities, maintains diverse and sustainable income streams, and builds the organisation’s voluntary income capacity to meet its aims and objectives.
- Oversee and support the development of fundraising, with consideration to diversifying our income avenues.
- Working closely with the CEO and Finance Assistant, maintain an overview of funding across the organisation and analyse income sources to manage the fundraising strategy, assess progress against targets and contribute towards our financial capacity.
- Absorb the knowledge of the team and consult with them regarding priorities, representation, approach and model.
- Work with the CEO to develop high quality grants and trusts applications (our current main source of income).
- Build on our existing corporate partnerships and establish / develop new corporate partnerships for VOICES.
- Attend Finance Committee meetings and the Board of Trustees, reporting on fundraising and progress against the strategy.
- Help to grow the name of VOICES, through use of relationships, partnerships, marketing and communications.
- Work closely with the Centre Administrator to agree a planned approach to social media.
- Working with the VOICES team, consider the role of volunteers in VOICES – taking management responsibility for any fundraising volunteers.
- In line with our trauma-informed ethos, adopt a trauma-informed approach.
- Work with clients, including the Lived Experience Group, to hear their ideas for fundraising and enable their participation in events / volunteer opportunities where appropriate.
- Develop and maintain relationships with a variety of key stakeholders including Clients, funders (including trusts, companies, major donors), Trustees and volunteers.
- Continuously monitor and evaluate fundraising activities, taking corrective action or enhancing them when necessary
For further information or an informal discussion about the role, contact our CEO, Emily Denne.
Application is by way of a CV and covering letter, explaining your skills, experience and interest in the role (no more than 2 pages).
Shortlisted candidates will be invited to interview on 24/07/2024. In line with our trauma informed ethos, all candidates invited to interview will be provided with the interview questions in advance.
The client requests no contact from agencies or media sales.
About the opportunity
Critical to our mission, we are looking to recruit a South West and South East Programme Manager to be responsible for three geographical areas and the schools within them, and to support further geographical expansion. You will oversee your region’s Action Tutoring programmes, liaising with our partner schools and developing new school partnerships, whilst supporting your team of Programme Coordinators to engage pupils and support them to build relationships and retain a strong pool of volunteer tutors.
As a Programme Manager, you will line manage Programme Coordinators to ensure they effectively manage their caseload of schools, whilst driving the quality of programmes and ensuring that the delivery of programmes meets organisational KPIs. This role will take a lead on new school recruitment, regularly pitching to Senior Leaders within schools and managing school partnerships within your region to ensure Action Tutoring’s growth targets are met. Additionally, you will contribute to the wider leadership of the Action Tutoring programme team, lead on programme-specific projects to support the programme department's priorities and will be expected to support the wider learning and development needs of the Programme Coordinator team.
This position would suit someone who enjoys working with people who have a frontline role, gets energy from pitching to schools and wants to increase their management experience in an exciting and rapidly developing charity. The successful candidate should be able to manage their own workload to a high standard as well as support others, have excellent attention to detail, be adaptable, relational and used to problem-solving and be able to work well with a range of stakeholders and be confident carrying out administrative tasks to support programme delivery.
Comprehensive induction and training will be provided. Action Tutoring is committed to providing development opportunities for its staff and, as a growing charity, there are plenty of opportunities to take on new areas of responsibility.
Reports to: Head of Programmes (South)
Salary: £35,102-£36,807 depending on experience. per annum.
Contract and hours: Permanent, full time contract (37.5 hours)
but we will consider requests for 0.8FTE. We offer flexible hours 9.30-4pm as core hours.
Closing date: Sunday 7th July 2024
Interviews: Thursday 11th and Friday 12th July 2024
Start date: Monday 12th August 2024
Place of work: Home based in the South West (Bristol or Devon) with frequent travel to schools in the South West and infrequent travel in the South East.
DBS requirement: All Action Tutoring staff must have an enhanced DBS check suitable for the child workforce.
If you don’t already have one, we’ll process one for you. Should you be aware of any incidents, cautions or convictions that would appear in a DBS check, please notify us when you apply.
Duties and responsibilities
· Oversee the delivery of all Action Tutoring programmes and corresponding work in the South West and South East; this currently includes Devon, Sussex and Bristol.
· Line manage up to seven Programme Coordinators, meeting weekly with them and overseeing the delivery of their programmes, and supporting them through regular observations, training and feedback to ensure consistently high quality programme delivery. Line management would also include HR responsibilities (appraisal, recruitment etc.) with support from others in the charity.
· Work with Action Tutoring’s Head of Programmes (South) on business development. Leading on recruitment (sales) and retention of schools in the South West and South East. Ensuring that there are a sufficient number of partner schools in the South West and South East according to growth and income targets, by creatively finding new ways to partner and pitch to new school leads
·Ensuring that the Programme Coordinator team accurately collects and records vital data for impact reporting purposes, through confident use of Action Tutoring’s database, processes and systems.
· Lead on reviewing and improving programme delivery in the South West and South East through regular visits to schools and programmes. Using data to reliably assess programme performance and engaging with quality assurance processes to drive impact.
· Develop and strengthen relationships with key stakeholders in Action Tutoring’s partner schools in the South West and South East, including members of the Senior Leadership Team, ensuring strong retention of school partnerships each academic year.
· Take a lead, with support from others in Action Tutoring, on networking in the South West and South East. This could include connecting and attending events with other charities, universities and other organisations to build Action Tutoring’s presence locally.
· Work closely with the Marketing, Communication and Engagement teams to establish and maintain volunteer recruitment opportunities and channels in the South West and South East.
· Develop strategies, meet with new leads and attend events to ensure a sufficient supply of high- quality tutors for your region, effectively managing your tutor pool and signing tutors up to programmes.
· Lead on projects that support the programme department’s priorities and strategy, dependent on your individual skills e.g. safeguarding, curriculum, data.
· Report and work closely with SMT, including presenting to SMT and attendance of biannual Programme Manager training days to add input to future development of programme delivery.
· Facilitate wider team or programme team training to support the learning and development needs of frontline staff.
· Any other responsibilities reasonably required.
Person specification
Qualifications criteria:
· A*-C in maths and English at GCSE (or equivalent experience).
· Right to work in the UK.
We are looking for some of the following attributes, though you might be more experienced in some areas than others:
· Knowledge of the education sector, schools, young people or providing interventions to improve outcomes.
· Able to manage and lead others, leading by example; line management experience would be an advantage or the ability to demonstrate a strong understanding and evidence of the qualities that make for effective line management.
· Able to work independently and use initiative in a range of situations. You will need to be able to effectively organise your own time and be confident in working autonomously.
· Able to develop strong relationships with a variety of stakeholders. This includes the ability to build and manage relationships with stakeholders you may not see regularly. You will need to be able to adapt your communication style to different audiences and uphold Action Tutoring’s high standards of professionalism.
· Strong verbal and written communication skills and the ability to pitch to individuals or groups of school leaders. Confidently articulating and advocating Action Tutoring’s mission to wider audiences.
· Able to meet deadlines and undertake administration. You will be responsible for maintaining accurate and timely records of all aspects of Action Tutoring’s work for your area and, where needed, support your Programme Coordinator to achieve this.
· Able to manage competing priorities and prioritising, and able to adapt and problem solve to support the needs of frontline staff.
· Able to work under pressure to ensure deadlines and targets are met.
· Computer literate, competent using Word, Excel and PowerPoint.
· Adaptable and open to learning. Action Tutoring is a relatively young organisation and is constantly changing – the Programme Manager will need to be willing to adapt and to grow and develop with the organisation, as well as taking a lead on suggesting changes and driving programme improvement.
· Committed to ensuring young people from all backgrounds reach a meaningful level of academic attainment. The Programme Manager role is critical to enabling Action Tutoring to deliver on its mission and you will need to be passionate about this.
· Committed to equality, diversity and inclusion.
· Committed to promoting and safeguarding the welfare of children.
You will be likely be more successful in this role if you have:
· Experience of project management.
· Experience of business development or sales to help deliver results.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you have a passion for making a difference? Would you like to be part of an award-winning Charity that helps improve the lives of more than 260,000+ individuals each year?
If so, CXK is looking for an experienced Careers Adviser at HMP Elmley and HMP Standford Hill as part of its expanding and successful in-custody Information, Advice and Guidance (IAG) service covering Kent, Surrey, and Sussex.
As part of a collaborative team, you will provide professional, impartial IAG to prison residents, motivate them, develop their work-related skills, and provide overall support to help them find employment, education, training, apprenticeships, or volunteering opportunities upon their release.
You will also manage and support a caseload of peer mentors and provide inspirational IAG and Employability programmes in both 1:1 and group sessions.
To be eligible for this role, you must hold an IAG qualification at level 4 or above. You must also possess the ability to build effective and professional relationships with individual clients, coupled with a non-judgmental attitude and a desire to support people in fulfilling their potential.
Don’t miss out on this unique opportunity to make a positive impact on people’s lives.
Join CXK’s expanding prisons team and become part of a Charity that is committed to making a real difference and inspiring people to thrive. Apply now to be part of this rewarding and meaningful journey.
In return for your skills and experience, you’ll receive the following benefits:
- An annual salary of £26,398 to £31,554 (for a qualified post- and depending on experience)
- 30-33 days holiday, plus bank holidays (pro rata)
- Defined contribution pension scheme (matched by CXK up to 10% depending on length of service)
- Death in service life assurance policy (3 x annual salary)
- Flexible working
- Generous sick leave benefits
- Enhanced maternity and paternity leave
- Comprehensive training and development programmes
- Mental health first aiders
- Cycle to work scheme
- Interest free season ticket loans
- Interest free parking permit loans
- Employee Assistance programme
About CXK
CXK is an award-winning charity that empowers young people and adults to build the skills and confidence they need to move into sustainable education, employment or training. We continually strive to provide the best services to meet the needs of 260,000+ beneficiaries that we support each year – empowering individuals and strengthening communities across the South of England.
Passion, innovation, and integrity are at the heart of our culture. Therefore, we’re dedicated to bringing together highly skilled people who are passionate about making a difference. In return, we offer a flexible, professional, and friendly work environment in which are staff are truly valued and invested in.
Closing date for applications: 9am, Monday 29th July 2024. Interviews will take place on 9th August 2024 in Ashford, Kent.
**Please note that we reserve the right close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as soon as possible*
Are you passionate about championing wellbeing and inclusion and value peer-peer support? We’re hiring a Senior Inclusion Coordinator to join our Student Development Team.
Some students are more likely to face barriers that prevent them from making the most of university, particularly those from historically underserved or marginalised communities. The Student Development Team aims to dismantle barriers to involvement so all students can engage with all the university has to offer. The Senior Inclusion Coordinator will play a key role in achieving this vision for our student communities.
In collaboration with a second Senior Inclusion Coordinator, you’ll be leading on a series of wellbeing and inclusion programmes that we’re really proud of.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Do you have a passion for making a difference? Would you like to be part of an award-winning Charity that helps improve the lives of more than 260,000+ individuals each year?
If so, CXK is looking for an experienced Careers Adviser at HMP Maidstone and HMP East Sutton Park as part of its expanding and successful in-custody Information, Advice and Guidance (IAG) service covering Kent, Surrey, and Sussex.
As part of a collaborative team, you will provide professional, impartial IAG to prison residents, motivate them, develop their work-related skills, and provide overall support to help them find employment, education, training, apprenticeships, or volunteering opportunities upon their release.
You will also manage and support a caseload of peer mentors and provide inspirational IAG and Employability programmes in both 1:1 and group sessions.
To be eligible for this role, you must hold an IAG qualification at level 4 or above. You must also possess the ability to build effective and professional relationships with individual clients, coupled with a non-judgmental attitude and a desire to support people in fulfilling their potential.
Don’t miss out on this unique opportunity to make a positive impact on people’s lives.
Join CXK’s expanding prisons team and become part of a Charity that is committed to making a real difference and inspiring people to thrive. Apply now to be part of this rewarding and meaningful journey.
In return for your skills and experience, you’ll receive the following benefits:
- An annual salary of £26,398 to £31,554 pro rata (for a qualified post- and depending on experience)
- 30-33 days holiday, plus bank holidays (pro rata)
- Defined contribution pension scheme (matched by CXK up to 10% depending on length of service)
- Death in service life assurance policy (3 x annual salary)
- Flexible working
- Generous sick leave benefits
- Enhanced maternity and paternity leave
- Comprehensive training and development programmes
- Mental health first aiders
- Cycle to work scheme
- Interest free season ticket loans
- Interest free parking permit loans
- Employee Assistance programme (AXA)
About CXK
CXK is an award-winning charity that empowers young people and adults to build the skills and confidence they need to move into sustainable education, employment or training. We continually strive to provide the best services to meet the needs of 260,000+ beneficiaries that we support each year – empowering individuals and strengthening communities across the South of England.
Passion, innovation, and integrity are at the heart of our culture. Therefore, we’re dedicated to bringing together highly skilled people who are passionate about making a difference. In return, we offer a flexible, professional, and friendly work environment in which are staff are truly valued and invested in.
Closing date for applications: 9am, Monday 29th July 2024. Interviews will take place on 9th August 2024 in Ashford, Kent.
**Please note that we reserve the right close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as soon as possible**
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Thank you for your interest in our wonderful charity.
At Peter Ashley Activities Centres Trust, we change lives by providing exciting and enriching indoor and outdoor activities to children, young people and members of our community in our beautiful heritage setting high above Portsmouth.
We work hard to achieve our goals and we have a vision to be the leading activities charity in the South of England.
If you are passionate about inclusion, activities and supporting children to be their best, and you meet our essential criteria, then we are interested in hearing from you.
The essential criteria are listed in the job pack which can be downloaded in pdf format.
As well as meeting our essential criteria, applicants must have a full and clean driving licence and will be subject to a DBS check as well as reference check.
The Activity Manager works with the Head of Operations and other managers and the Board to fulfil the aims of the Charity.
The Activity Manager is responsible for the management and delivery of all activities and activity related matters across the Leisure Department and residential provision.
The Activity Manager will lead by example and demonstrate excellent customer service in all their interactions with our customers and visitors.
The Activity Manager ensures that the objectives are met by working with the management team, partners, other members of staff and volunteers to deliver and develop sustainable activities, securing the necessary resources, and meeting financial and operational targets and commitments.
The Activity Manager leads on the identification, specification, pricing, compilation and submission of all activity-based projects, contributing to bids for funding.
The Activity Manager, Fort Purbrook is part of the Trust team and is expected to follow all rules of employment as laid out in the Staff Handbook, to work to the Vision and Mission of the Trust and to actively contribute to our success by sharing and discussing ideas, by maintaining high standards of work and by building effective relationships with current and prospective clients.
The Activity Manager, Fort Purbrook reports to the Head of Operations. Activity Manager, Fort Purbrook will follow all reasonable instructions given by the Head of Operations and/or senior managers of the Trust.
To apply, please download our supporting documents and submit a covering letter explaining why you feel you are the right fit for the role and append your current cv. Applications should be submitted using the application tool by noon on the 5th July 2024. Shortlisting will take place shortly afterwards and interviews will be arranged to take place the w/c 8th July in person at Fort Purbrook.
Our supporting documents include:
· Job description and person specification
· PAACT competencies
Our retained HR consultant, Rebecca Labram, will be in contact with all applicants following shortlisting and any queries should be directed to Rebecca through the applicant management system.
We are committed to Equality, Diversity and Inclusion and applicants are encouraged to complete the Equal Opportunities Form on the applicant management tool. Responses using this tool are anonymous.
Your personal data is safe with us. A copy of our privacy policy is available on our website Privacy & Data Policy for the Peter Ashley Activity Centres website.
Please do not apply if you do not meet the essential criteria in the person specification. We will shortlist applicants carefully against the person specification and any criteria that cannot be demonstrated at application stage will be assessed at interview through competency questions and through practical exercises.
If you have access requirements or an access rider, please include these with your application so we may support you.
The client requests no contact from agencies or media sales.
We're looking for an enthusiastic person to join our team. If you have lots of energy, are looking for a challenging and exciting role then this could be for you.
Do you have previous knowledge of the voluntary sector, particularly in Cornwall? If you would like to work with voluntary sector organisations to identify gaps in knowledge and to upskill them we want to hear from you. We offer a friendly environment to work in and you'll be joining a team who are really making a difference in Cornwall.
This is a full time permanent position based in Cornwall and able to attend the CCF office in Lawhitton, Launceston at least one day a week (hybrid working) with some travel in Cornwall. A current driving licence is essential for this role as you will be required to travel on occasions.
If you would like to know more please download the application pack from the Cornwall Community Foundation website.
The client requests no contact from agencies or media sales.