Team administrator jobs

About Us

Hibiscus Initiatives is a feminist and anti-racist, women’s organisation, delivering high impact advocacy and advice services for more than 35 years to women in contact with the Criminal Justice and Immigration systems. As an organisation, we have distinct expertise in working with Black and minoritised migrant women in prison, in the community and in immigration removals centres.

Our holistic and trauma informed approach makes a real and lasting impact on women's lives. We aim to make a difference within the criminal justice and immigration systems too by working with Black and minoritised migrant women to make sure their expertise is recognised by those making policy decisions.

We are particularly keen to attract talent from Black and minoritised communities and those with lived experience of immigration, the criminal justice systems, and/or violence against women and girls.

Hibiscus adopts anti-racist; anti-oppression, and feminist principles and believes in the importance of nurturing a diverse team who can embody these principles. 

We are committed to the wellbeing and development of our staff. We provide regular training and other learning opportunities and offer wellbeing classes and activities, clinical supervision, an Employee Assistance Program and other benefits to support staff wellbeing.

About the Role

We are now recruiting for a Housing Advice and Case Worker to provide expert and specialist housing advice and support to our policy and case work teams, especially as it relates to Black and minoritised migrant women with housing needs affected by the criminal justice and/or immigration systems.

The post holder will divide their time equally between our Policy and Public Affairs team and frontline services work. As housing lead, they will be responsible for building and maintaining relationships with external stakeholders, producing and delivering training and other resources, and will work alongside the Policy and Public Affairs team to ensure the smooth running of our Safe Housing for Migrant Women project. The successful candidate will act as a source of specialist advice to our frontline staff regarding the housing rights and needs of our service users, and will provide urgent community casework support to women with housing needs referred internally from other Hibiscus Projects. The post holder will also support a caseload of a least five service users, providing holistic support and advocacy to empower women to rebuild their lives.

This will include supporting women to participate in education, training, providing outreach support, ensuring the women they work with have a clear understanding of their rights and obligations and how their immigration status may affect their rights to housing and work.

The Housing Advice and Case Worker will play a key role in facilitating communication between the Policy and Public Affairs and frontline teams, maintaining accurate records to support with monitoring, reporting and evaluation of Hibiscus’ Projects. In particular, they will support the collection of data, case studies and qualitative feedback to inform the Safe Homes for Migrant Women project and evaluation.

They will demonstrate a commitment to Hibiscus's ethos aims and objectives, including having an intersectional and anti-racist approach to the work and a comprehensive understanding of one of more of Hibiscus’ key work areas.

[This post is restricted to women only as a genuine occupational requirement under Schedule 9 paragraph 1, Equality Act 2010]

[Please note: Successful candidates will need to have been resident in the UK for a minimum of 3 years to ensure the clearance process is authorised]

Salary 
£30,000 (FTE)

Team
Services
Policy and Public Affairs

Duration 
Until 31 March 2026

Hours
Full-time (35 hours per week)

Location
Hibiscus’s London office at least two days a week, with occasional travel across London, as necessary. Flexible working arrangements available for the remaining days.

Reporting to

• Services Manager
• Head of Policy and Public Affairs

About you

We are particularly keen to attract talent from Black and minoritised communities and those with lived experience of immigration, the criminal justice systems, and/or violence against women and girls. We are looking for someone who is motivated and passionate about the housing rights of Black and minoritised migrant women. You will need knowledge and significant understanding of the challenging reality of the housing and how Black and minoritised women can best gain access to relevant housing offerings.

The successful candidate will have experience working in the housing sector or providing housing advice/advocacy to groups subjected to marginalisation and an in-depth knowledge of relevant housing legislation, policy and practice, especially as it relates to Black and minoritised migrant women. The candidate will have experience of working in partnership with statutory and non-statutory organisations, and proven ability to engage and influence a range of stakeholders, while working collaboratively and positively with service users and colleagues.

The candidate will have direct frontline experience working with women with complex needs such as insecure immigration status, criminal justice system involvement, or violence against women and girls, and be confident in facilitating workshops, developing training and collating case studies using trauma-informed, feminist practice.

They will have excellent written and verbal communication skills, attention to detail and a proactive approach to working. They will have a clear and demonstrable understanding of one of more of Hibiscus’ key work areas – criminal justice, immigration and migrants’ rights, racial justice, and/or violence against women and girls.

How to apply

Please follow the 'How to Apply' link indicated below.

You should download the Job Description and carefully read through the application form and information provided regarding the role and person specification.

Please note we will not accept CVs or Cover Letters.

Closing date 
Tuesday 22nd April at 9:00am 

Interviews
We will notify candidates invited to interview on 28th April 

Please note that we may close vacancies early if suitable candidates are found and/or a sufficient number of candidates have applied. Therefore, if you are interested, please submit your application as early as possible.

If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.

If you do not want Hibiscus to retain your application on file, please state so in your email.

Harrogate Homeless Project is seeking to recruit an Activities and Volunteer Coordinator to join the Fundraising and Marketing team. This is an exciting opportunity to be part of the growth and development of Volunteering within the organisation and make a real difference to our work by putting together meaningful activities for our clients to participate in.

The post holder will be responsible for the recruitment and onboarding of HPP’s volunteers, ensuring our volunteer database is kept up-to-date and the planning and management of our client activity programme.

You will have a positive approach to our volunteers and clients and have an empathetic and friendly nature. If you enjoy working with volunteers and have a passion for making a difference to homelessness in Harrogate, then we would love to hear from you.

This is a part time post consisting of 30 hours a week. These hours will normally be worked between 9.00am – 5.00pm however some flexibility is required to vary working hours to cater to the needs of the volunteers.  The salary for the post is £22,200 - based on a 30 hour week (£27,750 FTE)

Closing date for applications is 5pm on Thursday 10th April 2025, with interviews taking place week commencing 14th April. If you wish to apply for this post please forward a CV along with a supporting statement, showing how your experience fits with the job description and person specification. 

About Us:

Harrogate Homeless Project provides people experiencing homelessness with a safe place to stay and the support they need to build confidence and move towards independent living.

Company Benefits - • A supportive team environment • Opportunities for career advancement, • 33 days holiday (inc bank holidays) • Healthcare package • Travel benefits • Workplace pension scheme.

Who are we?

Founded in 1807, we are the oldest geological society in the world. Today, we are a world-leading communicator of Earth science – through publishing, library and information services, cutting-edge scientific conferences, education activities and outreach to the general public. We also provide impartial scientific information and evidence to support policy-making and public debate about the challenges facing humanity.

We have a membership (Fellowship) of approximately 12,000, more than 2,000 of whom are based outside the UK. Approximately 3,000 are Chartered Geologists or Chartered Scientists - professionals who have demonstrated a high level of technical competence in their field and a commitment to professional ethics.

The essentials …

• Permanent, part-time (21 hours, Tuesday through Thursday)
• £15,600 - £16,500 (£26,000 - £27,500 full-time equivalent)
• Hybrid working with Wednesdays in the Bath office

What you’ll be doing …

The main purpose of this role is to provide customer facing support for the sales and marketing team.  Customers will be internal and external and include but are not limited to: institutional and corporate librarians and information professionals, 3rd party sellers, authors, editors, book purchasers, representatives and agents globally.

Overall responsibilities / requirements …

• Support the sales team in managing agreements and licenses
• Support the sales and marketing teams in managing data requirements and reports (internal/external)
• Offer a high level of customer service to existing and potential customers
• Provide customers with marketing information and materials

Key accountabilities …

Sales and customer service:

• Offer support for customer queries on pricing, renewals negotiations and Rights Retention
• Support institutional renewal reminders processes
• Work with partners (PLS/CCC & others) to provide metadata to ensure all products are included in relevant databases quarterly 
• Download reports as required from 3rd party sellers
• Work with 3rd party partners to enable member access to subscribed content
• Maintain a list of article pay-per-view (PPV) pricing and review twice yearly to maximise income
• Payment of royalties with the Sales and Customer Services Manager
• Create and upload MARC/Kbart files to website for libraries
• Quarterly subscription comparison
• Updating member email addresses in Lyell (from lists provided by database manager)
• Product updates on the online bookshop

Marketing:

• Marketing support and data entry for leads and opportunities
• Provide promotional questionnaires to authors/editors
• Creation of Advance Information / New business info sheets/Book order forms
• Creation of ‘most read reports’ to authors – monthly/quarterly 
• Geographical content for reps/agents
• Adestra: regular data upload into Adestra from the online manuscript submission system and reporting
• Newsletter creation:
  • New title alert newsletters
  • Online bookshop sale newsletter
  • Online bookshop sale: adding books and removing tags

General:

• Collaborate with colleagues at the Publishing House to share and maximise opportunities
• Develop an understanding of the sales processing for institutional subscriptions and book sales
• Contribute to streamlined sales processes resulting from new CRM/website developments

What we’re looking for …

• A high level of clerical and administrative experience in a customer service role
• A good standard of written and spoken English, numeracy and a keen eye for detail
• A self-motivated learner able to work with minimal instruction
• Desire to work in a team environment
• Positive attitude to customer service
• Competent to manage the Microsoft office suite

Essential

• Advanced administrative experience
• Sales office experience
• Customer service experience
• Microsoft office suite
• Strong communication
• Good standard of English and numeracy

Desirable

• Experience with CRM and Microsoft Dynamics 365

The duties and responsibilities highlighted in this job description are indicative and may vary over time.  As required, post holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the post.

A bit about us …

The Geological Society is a registered charity and employs just over 60 staff at its offices in London and Bath. The Society Publishing House is based in Bath, from where we provide a full publishing service to an international geoscience community across a portfolio of books, journals, and associated products.

As an employee conscious company, we invest in our staff by emphasising training, growth and progression in every role. We firmly believe in creating a positive workplace wellbeing culture and offer a range of benefits to our staff including:

• 25 days basic holiday entitlement when you start, increasing up to 30 days with continued service (pro-rated for part-time staff)
• Option to purchase up to 2 days extra holiday days per year
• Contributary pension scheme with 10% employer contribution
• Access to 24/7 online GP with mental health & wellbeing counselling
• Free premium Headspace account for you and 2 members of friends/family
• Discounts and recognition scheme
• Cycle to Work scheme
• Season Ticket Loan scheme
• Life Assurance and Income Protection schemes
• Free access to Royal Academy exhibitions
• Free Geological Society Fellow membership for qualified staff

The Society is committed to fostering an inclusive culture that promotes equality, values diversity and maintains a harmonious inclusive environment in which the rights and dignity of all its members visitors and staff are respected. We are an equal opportunities employer and the post-holder will be expected to adhere to and support the Society’s commitment to diversity, equality and inclusion.

All applicants must have the right to work in the UK.

SIGNPOSTING AND FOODBANK SESSION COORDINATOR

Lambeth & Croydon Foodbank (part of Oasis Hub Waterloo)

FULL-TIME or PART-TIME: 32-40 HOURS PER WEEK

FIXED-TERM CONTRACT: 12 months, although will be extended if funding continues

SALARY: £33,422 for 1FTE

We have an exciting opportunity for a Signposting and Collection Session Coordinator as part of our Foodbank team. This new role will provide dedicated 1-2-1 support to people accessing the Foodbank, delivering Foodbank collection sessions and developing our remote and in-person signposting and support for those accessing the Foodbank. This is a fast-faced, person-centered role, having a direct impact on the lives of local people experiencing hardship

Key responsibilities of this role will be:

• Providing operational support to Foodbank collection centres in host venues across Lambeth and Croydon
• Providing and developing wraparound support to those accessing the Foodbank
• Delivering and developing in-person and remote signposting
• Working with volunteers, partner organisations and host venues to provide effective and efficient support through collection sessions and beyond

The successful post holder must have:

• Proven experience of working or volunteering within a not-for-profit organisation/other food bank
• Experience working with people with multiple and complex needs
• Excellent communication skills

This is an exciting opportunity to be part of a growing national organisation, making a real difference to communities on a local level. As part of the package, Oasis offers:

· A pension scheme, currently offering 7% employer contribution

· A generous holiday allowance

· Working as part of a friendly, community-minded team of professionals

If you are interested in being part of this fantastic project and want to know more or for an application pack, please visit the Oasis Charity Jobs Website.We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Email your CV including a Supporting Statement . Your Supporting Statement should be no more than two A4 pages and must address the following questions:

1. In what ways does your professional background and personal experience qualify you for this role? Please refer to the Job Description and Person Specification and give examples.

2. This role is mainly direct delivery of support to local people, who often have complex needs. Please share examples of your experience working with a diverse range of backgrounds in a support role.

Completed applications should be returned by 9am Monday 28th April 2025

Interviews will take place in-person on Tuesday 6 May 3rd March,

 The successful candidate will need to be provide proof of the right to work in the UK.  We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups. 

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1163889

The Finance Manager is a pivotal role ensuring that all income received is correctly reflected in the fundraising CRM system (Salesforce) and also in the finance software (Sage Intacct).

This role supports the Fundraising Director and Fundraising team with their understanding and knowledge of not only how to approach any new fundraising initiatives (to ensure they are financially complaint), but also to advise on any Tax/VAT concerns.

With exciting plans for the next three year strategy taking the chairty to 2028 and supporting more cancer patients than ever before, this role is key to the development of our income and financial reporting.

Key Responsibilities:

• Analysis and reconciling of income from the different income platforms including income is captured within the correct entity (charity or the trading company), and with the correct VAT treatment
• Reconciliation of income between bank statements and Fundraising CRM system (Salesforce) working alongside the Fundraising team
• Preparing and uploading month-end income journals into Sage Intacct
• Debt reporting and debt chasing, including producing weekly debtors report with narrative
• Supporting the Fundraising team providing financial information; reviewing actuals against budget; supporting with setting budgets/forecasts
• Supporting the Finance Assistance with correct coding, entity and VAT for all sales invoices.
• Upload and/or authorise supplier and staff payments onto the banking system and run reports as and when required from the finance system
• VAT returns
• Control of Web Expenses (staff expenses portal)
• Monthly payroll, year-end payroll (P60’s and P11d returns) using Sage payroll software

In December 2024 we implemented a new finance system - Sage Intacct.  The new appointment must be willing to undertake approx 30 hours of online training (during work hours) to become competent at using the software.

We are looking for a Project Manager within our Service Delivery team. You will need experience of developing and maintaining relationships with clients as well as excellent project management skills with a track record in undertaking and managing projects from commissioning through to completion. You will also need quantitative research experience with skills in questionnaire design and experience of online and postal methodologies, data handling, analysis and reporting.

Salary: £31,016 - £38,500 per annum, plus benefits (pro rata if applicable)

Contract period: Fixed term contract for 12 months

Job Type: Flexible (part time or full time - 30 to 37.5 hours per week, over 5 days Monday to Friday)

Reporting to: Team Leader of Picker Programmes

Team: Service Delivery

Location: Oxford / hybrid working – up to 100% remote (must be based within the UK)

You will be responsible for building and maintaining effective relationships with a portfolio of key customers as well as ensuring successful delivery of a range of customer programmes, including a project relating to people’s experiences of having babies in neonatal care.

In this Role

In this role you will:

• Build and maintain effective relationships with a portfolio of key customers
• Ensure successful delivery of a range of customer programmes across quantitative survey development and implementation, qualitative research and mixed mode evaluation projects
• Complete activities including questionnaire design, administration of surveys, managing, collecting and checking data, resolving queries, producing reporting outputs, providing final quality assurance, managing day to day interactions with key sub-contractors
• Work collaboratively within Picker and external partners to successfully complete service delivery to the highest standards
• Ensure all surveys and other documentations are published in accordance with company working practices, internal working practices and external regulatory requirements

About you

You will have:

• Demonstrable experience of managing and developing client relationships
• Excellent project management skills with a track record in undertaking and managing projects from commissioning through to completion, on time, on budget and to total client satisfaction
• Experience of undertaking quantitative research: questionnaire design; experience of online, postal methodologies; data handling, analysis, and reporting
• Relevant experience in employee surveys, patient surveys, social research or market research
• Ability to work to deadlines and tight timescales, managing time and adjusting priorities accordingly
• Ability to manage workload with frequent interruptions, multiple demands on time and requests from stakeholders
• Ability to work independently under managerial direction, seeking advice as required, and gain required approval at predetermined stages of projects
• Been educated to degree level or equivalent in a relevant discipline, or equivalent experience

This is a summary of the job description. Please review the full job description.

About Picker Institute Europe

Picker is an Oxford-based charity with an international reputation as a key authority in the measurement and improvement of patient experience. Our mission is to make person-centred health and social care a reality for everyone.

We evaluate the areas of health and social care that matter most to people, producing actionable and insightful results to drive advances in standards. If you are passionate about putting people at the forefront of healthcare services, then Picker could be the place for you.

Working with us

Here at Picker, we believe in treating our people well; from excellent career opportunities to a positive, collaborative culture. We all work with a shared set of values that inspire us to achieve the biggest impact. We work to understand, measure and improve the areas of health and social care that matter most to people, producing actionable and insightful results to help providers deliver better care. If you are passionate about putting people at the forefront of health and care services, then Picker could be the place for you.

Working alongside colleagues who are experts in their field, you will be part of a team contributing to our vision ‘the highest quality person centred care for all, always’. You will contribute to our research with NHS Trusts and many high profile charities, such as The British Heart Foundation, Pancreatic Cancer UK and Mind.

To support you we offer a friendly, person centred working culture with many benefits including:

• Flexible and hybrid working opportunities, including flexible start and finish times
• Convenient Oxford location with free parking
• 25 days annual leave, increasing to 30 days, plus eight public holidays
• Option to buy or sell up to 5 days of annual leave
• Christmas office closure (currently an additional 3 1/2 days leave)
• Contributory company pension scheme (currently employer matching up to 8%)
• Enhanced maternity, paternity and adoption pay
• Free life assurance (currently 4 x salary)
• Tailored learning and development, including access to complete iHasco training library
• Health and wellbeing resources including an Employee Assistance Programme
• Employee loan scheme (rental deposits, UK work visas, season ticket, emergency)
• Regular calendar of social activities organised by a dedicated Social, Wellbeing and Employee Engagement team

Volunteer Centre Sutton is looking for a passionate and creative communicator looking to make a real impact in the community. This is a new role and we are seeking a dynamic Marketing Project Coordinator to join our dedicated team! In this exciting and varied role, you’ll be responsible for developing and delivering effective marketing strategies to promote our volunteer-led projects, highlight their impact, and drive volunteer recruitment. You’ll also play a key role in supporting events, fundraising, and providing essential administrative support to the CEO and wider team to ensure the smooth running of our charity. This is a varied and flexible role, where you can bring your skills, enthusiasm and support us to grow our fabulous projects.  We will offer you support and the opportunity to develop, therefore you could be a graduate or early in your employment or perhaps a very experienced marketing coordinator looking for a flexible, fun post. If you’re ready to work with an amazing team and help strengthen our community, we’d love to hear from you! 

Our grants programme is growing, and we are proud to have invested almost £1million into local cancer services in 2024 alone. Along with our major capital appeals we are supporting an increasing range of wellbeing projects for people living with cancer, and we are looking for an enthusiastic, organised person with great communication skills to help us develop our grant-making further.

Our Grants and Projects Coordinator will work with applicants from the start of their relationship with us, identifying potential partners, supporting grant applications, and ensuring successful applications lead to successful project launches. They will ensure high quality monitoring and evaluation is in place, with a great eye for detail and strong report writing skills. They will also support the development of our own commissioned and internal service delivery.

They will also work closely with the fundraising team, identifying opportunities to draw down specific funding for proposed projects. This is an opportunity to help us reach more people, ensure that the support we are offering is right for our community, and make sure that our supporters’ money is spent in the very best ways.

This is an exciting time to be joining the team, as we look towards a major fundraising appeal. If you are keen to use your skills to directly support people living with cancer in our region, we would love to hear from you.

 Grants Manager

About Orbis UK

Orbis is an international eye care charity that prevents and treats avoidable blindness and visual impairment.

Globally 1.1 billion people live with vision loss, including blindness, and over 90% of it is avoidable. We screen for and treat eye conditions, raise awareness about eye health, and train and mentor local eye care teams in Africa, Asia and Latin America.

In addition to our long-term country programmes, Orbis operates the Flying Eye Hospital, a state-of-the-art ophthalmic teaching hospital on board a customised aircraft.

About the role

Title:

Grants Manager

Department:

Programme Funding Team

Reports to:

Director of Programme Funding

Location:

London, UK (near Charing Cross)

Hybrid Working:

Two core days in the office Tuesday and Thursday

Contract:

Full time

Salary:

£41,710 per annum

The main responsibilities of this role include:

Overall purpose of the role

The Programme Funding Team (PFT) secures programme funding from UK and international statutory/institutional donors and ensures quality grant management and compliance - as well as being the resource for programme information for colleagues and trustees.  In addition, PFT supports other fundraising teams to achieve the organisational goal of raising £10 million per year as well as providing programme updates for trustees.  Being a small team, everyone is expected to take personal responsibility and use their initiative to achieve objectives and provide support where necessary.

The Grants Manager is responsible for three key areas of work –

i) Leading the grant management/compliance of restricted/statutory grants and other Orbis UK funding commitments. To achieve this, the postholder works proactively with Orbis International country and HQ teams to champion consistently high standards of project management and delivery. This requires strong distance-working relationships and ongoing capacity-building of country teams in reporting/compliance. Regular travel to country programmes is anticipated.

ii) Contributing to organisational fundraising goals through proactively identifying funding opportunities, writing proposals and securing funding

iii) Supporting preparation for the Programme Committee board sub-committee

Benefits of working for Orbis UK

Before completion of probation:

· Competitive Salary benchmarked annually

· 25 days holiday

· Life Assurance Policy (4 x salary)

· Employee Assistance Programme

· E-learning Courses

· Social Activities

· Flexi-time

After completion of probation:

· Matched employer pension contribution up to a maximum of 10% of basic salary

· Interest free season ticket loan

· Cycle to work scheme

Application and interviews

Closing Date: 11th April 2025
First Interviews: 22nd or 24th April

Second Interviews: 1st May 2025

Start Date: 1st June or sooner

All applicants must have the legal right to live and work in the UK. Unfortunately, we may not be able to reply to all applications, so if you haven’t heard from us by 17 April, your application has not been successful.

Orbis UK is an equal opportunities employer and welcomes applications from any suitably qualified persons. We will ensure that no job applicant receives less favourable treatment either directly or indirectly, on the grounds of age, gender reassignment, being married or in a civil partnership, being pregnant or on maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex and sexual orientation.

Orbis UK acknowledges and recognises the disadvantages and barriers people from underrepresented and socially diverse groups face in the workforce. Orbis UK is committed to addressing this issue and we strongly encourage those from underrepresented and socially diverse groups (Black and Ethnic minorities, LGBTQ+ and candidates with disabilities) to apply.

Safeguarding: Orbis UK is committed to safeguarding and promoting the welfare of children and vulnerable adults and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and criminal records checks.

Are you an experienced Community Fundraiser who can create meaningful relationships with our supporters? Can you provide support and training to our team of Community Fundraisers to help them to succeed? Do you have experience of planning and managing community events? Weston Hospicecare is looking for an experienced and motivated Community Fundraising Manager to support our vital fundraising efforts.

About the Role

As Community Fundraising Manager, you will lead our Community Fundraising team to maximise local support for the Hospice. You will engage with a wide range of people, ensuring our supporters have a positive experience of fundraising for our work. You will be a key member of the wider Fundraising team promoting Weston Hospicecare amongst the community, raising awareness of what we do. You will plan and manage all hospice-run community events (e.g. Easter Trail and Christmas Fayre).

Key Responsibilities

Building relationships with the community – Inspire new supporters and maintain relationships with existing ones to support fundraising efforts.

Management of the team – Manage and develop the Community Fundraisers, providing support and training to help them succeed.

Strategic thinking – Develop and manage the community fundraising plan to meet financial goals and attract new supporters.
Represent the hospice in the community – Promote the work of Weston Hospicecare through networking, media and presentations to community groups.

What we’re looking for

· Experience in Community Fundraising and event management

· Strong understanding of relationship management

· Excellent Communication, networking and presenting skills

· A proactive, collaborative, team-oriented approach

· Strong attention to detail and data accuracy

· Understanding of GDPR and data protection principles.

Why join us?

· Make a real impact by supporting a charity that helps local families

· Training and development opportunities to grow your skills

· A friendly, supportive team with a shared passion for fundraising

· Flexibility, including time off in lieu for evening and weekend work

· 6.6 weeks holiday (increases with service)

· Contributory pension/NHS transferable

· Healthcare discount scheme

· Employee Assistance programme

· Subsidised bus travel with First Bus Commuter Travel Club

Application Deadline: 31st March 2025 (midday).
Interviews: Week commencing 7th April 2025.

We value and encourage applications from all sections of the community.

Join us and help make a difference!

Our client is a grant-making charity, established in 2020, with a vision to transform young people’s mental health support in the UK. The charity envisions a world where no young person is defined by their mental illness and where they have access to the right support at the right time.

The organisation invests in services and research that prevent and treat mental illness in young people, with a specific focus on the prevention and early intervention in anxiety and depression for 11–25-year-olds. They are interested in non-clinical approaches and building a stronger evidence base for what is effective. They want evidence to be translated into practice and believe in scaling solutions that are proven.

The charity awards grants of approximately £8 million a year. These grants support youth, mental health, and community charities working on the front line with young people, as well as universities and institutes researching better treatments for mental ill health and advocating for improvements.

Prospectus is delighted to be working with our client as they seek to appoint a permanent Team Executive Assistant to their small team. The position is offered on a full-time basis with 4 days a week in the London office (remainder from home).

The role:

Reporting to the Director, the main purpose of the Team Executive Assistant will be to help this fast-growing organisation run super smoothly. This is a chance to join a charity early in its evolution, to shape an organisation and to be involved in an area you are passionate about.

This will be a key role at the charity in a small team of six people and will be responsible for building and improving efficient administrative processes and procedures which support the Director, Trustees and wider team. This person will lead on efficient diary management for the Director, Head of Grants and Head of Sector Engagement, will oversee the Director’s email inbox, will drive the board papers and committee servicing process by ensuring papers are prepared on time, minutes are taken and actions complete and will coordinate with the company secretary for basic governance actions. This person will also be responsible for operational planning, so the whole team has sight of what is happening and the dependencies between activities.

This role will also ensure a smooth monthly approval and payment process for grants and miscellaneous costs, will carry out basic research into potential grants in addition to preparing biographies and summarising articles. They will coordinate the organisation of a small events calendar, co-ordinating with contributors, suppliers and guests, drafting briefings and guest lists and on the day logistics. Most gatherings take place at the Foundation offices. Finally, this person will be responsible for website updating, creating communicative relationships with the Trustees and Advisory Panel, which includes young people and will maintain clear records on SALESFORCE to capture activity and operational progress. This is very much a lynchpin role which is at the heart of the smooth running of the Trust.

The person:

The successful candidate will have clear and demonstrated Executive Assistant experience where they will have supported a CEO and Senior Management Team in running a business or ideally a charity, trust or foundation perhaps. They will be highly organised and a naturally helpful and communicative person. They will have substantial diary management, events coordination and committee servicing experience in addition to being an effective minute taker, technology (Word, Excel, CRM Databases) confident and a social media savvy operator. Positive, methodical, creative and solutions driven, this person will have experience of creating collaborative and productive relationships with key stakeholders, both internally and externally.

Our client values are straight-forward, trusting, involved and invested in the long-term impact of their work and with an open-minded approach, so this person will identify strongly with these traits and will be at home with like-minded people, bringing ideas to the table whilst being equally excited to be working with people from different backgrounds and points of view. This will be backed up by being intellectually curious, having excellent writing skills, a logical and systematic approach and the ability to multi-task effectively and efficiently.

This role represents a fantastic opportunity to be part of a growing and ambitious charity which is fully committed to its work and the welfare and personal development of its staff.

Location: Causton Street Office/Hybrid (min. three days)
Contract: Fixed-term (12 months with possibility of extension), full-time
Salary: £54,000-56,000 

Do you have a passion for business partnering and enabling your colleagues to make sounds financial decisions? Are you looking for an opportunity to gain a unique experience in property accounting? 

The London Diocesan Fund (LDF) is seeking a Property Finance Business Partner to play a key role within the Finance and Operations team, contributing to the Diocese of London by supporting our property teams, producing property financial reports and annual budgets, as well as being responsible for timely and accurate accounting for property income, expenditure and all capital transactions. 

What You’ll Be Doing: 

• Produce monthly property management accounts, annual budgets and 5-year plans
• Ensure all financial accounting records are maintained to agreed standard  
• Design and implement Capital Project Accounting and Reporting process (against budget and financial plan)
• Maintain and update the Fixed Asset Register
• Post year-end journals, prepare property notes to the accounts
• Finance lead for working groups/committees for large restricted capital projects (advise, report, provide financial information).
• Manage and develop two direct reports

Who We’re Looking For: 

Essential 

• Fully qualified ACCA, CIMA, ACA (or other accredited higher accounting qualification)  
• 3-5 years experience in management and financial accounting in a charity sector
• Practical accounting, general ledger maintenance, control and other account reconciliation experience  

Desirable

• Experience in property, capital projects and investment property accounting.  
• Experience in working with budget holders

About the London Diocese Fund (LDF) and the Diocese of London 

The Diocese of London is the group of Church of England organisations located in London, north of the River Thames. It is overseen by the Bishop of London and is made up of parishes, schools, chaplaincies, missional communities, and other organisations across 18 Boroughs. 

The London Diocesan Fund (LDF) is the main charity that supports the work of the Diocese as a whole by generating income, providing a wide range of services, and paying and housing its clergy. 

Safeguarding Statement 

The Diocese of London is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. 

Why Apply? 

✔ Unique opportunity to grow your technical property and charity accounting knowledge in a complex organisation 

✔ Work in a team of amazing charity finance specialist who are here to support you along the way 

✔ 27 annual leave days, plus bank holidays 

✔ 15% employer pension contribution and salary sacrifice available 

✔ Plus lots more as outlined in the job description!

If you are excited about this opportunity and meet the criteria, we’d love to hear from you! 

For more details, please see the full Job Description.

What you will be doing

We are looking to recruit a Corporate Fundraising Partnership Executive for a 12-month maternity cover to join our high performing, successful team based at the charities head office in Buckinghamshire, we can offer flexible hybrid working. We are looking for an individual to join our small team to support the development and implementation of the corporate fundraising strategy.

Key Responsibilities:

• To support the Head of Major Giving working with our corporate partners to achieve annual targets and the corporate fundraising strategy.
• Monitor the corporate inbox, deal with all enquires and respond promptly.
• Develop relationships with; external partners, colleagues in fundraising, dog operation team, senior staff, other hearing dogs colleagues, providing day-to-day management and support to maximise the impact and funds raised.
• Organise meetings and events in person and on teams, organise stand management and events for corporate partners, work with volunteers and colleagues to deliver high quality experience.
• Organise assets, working agreements and marketing activity to deadlines.
• Demonstrate excellent stewardship, keeping in regular contact with partners via email, phone calls and meetings, building strong, trusted relationships.
• Celebrating our partners by making sure they are thanked for any support and receive compelling and timely reports and updates on the charity’s work.
• Account manage corporate relationships. Work with external partners and internal colleagues to create and deliver the marketing plans for the partnership.
• Be proficient at using the CRM database to ensure all details are accurately recorded and updated with relevant information.
• Monitor the corporate section on the website, adding and updating as appropriate. Ensuring all permissions for logos and the content is approved
• Create a quarterly plan for LinkedIn posts to be posted weekly. 

Hours: 35 hours per week; Monday to Friday, 9.00am - 5.00pm.

Contract: Maternity cover for 12 months.

For more information about the role, please download the job description.

What you need to succeed

• The ideal candidate will have excellent organisational skills and be able to work to tight deadlines.
• You will also need to have a keen eye for detail and have good time management skills.
• Additionally, being a team player is key to the role and you will need be at ease communicating with a wide variety of people including volunteers, donors, stakeholders and supporters.
• Experience or knowledge of working with corporate partners is essential.  

How to apply

If you are interested in working in this varied and immensely rewarding job, please send your CV.

Closing date for applications: 5.00pm on Friday 11th April 2025.

This is a newly created role which is being introduced to support the centralisation and future growth of the Marlow Education Trust . This hands-on role will be responsible for preparation of monthly management accounts, ensuring all transactions and month-end processes are carried out, preparation of balance sheet, capital projects and fixed assets reconciliations , line management of finance officers and assistants, as well as  oversight of accounts payable, accounts receivable and VAT returns. You will be involved in cash flow forecasting, treasury/banking processes, budgeting/forecasting process, monthly reporting, variance analysis and more. You will support the CFO, and work closely with all schools’ leadership teams and Headteachers.

The successful candidate will have previous financial experience ideally in a school environment and a recognised accounting qualification,, and will be flexible and able to  demonstrate an ability to adapt to a changing environment. You will be professional in your approach to all aspects of the role,  extremely well organised, a team player and competent with accounting and procurement software, MsOffice and Google Suites. 

Main Responsibilities 

• Produce draft monthly and annual financial statements, including payroll and balance sheets reconciliations, income and expenditure, and cash flow statements

• Undertake payroll preparation including staff cost allocation on a monthly basis

• Support the production of regular re-forecasts during the academic year

• Prepare and post monthly and annual prepayment and accruals

• Maintain fixed asset register and post depreciation

• Monitor of capital projects income and expenditure and carry out necessary postings at the end of each project

• Ensure compliance with VAT, taxation, and other liabilities, minimizing amounts due while meeting legal requirements

• Undertake a credit control function thus ensuring that the payment of outstanding sums are received as swiftly as possible

• Liaise with auditors and facilitate all audit arrangements

• Manage finance team in the central services and work closely with School Leaders to provide consistent financial information to all schools

• Collaborate with the CFO to design and implement new financial systems and processes, ensuring efficiency and effectiveness while maintaining strong internal controls

• Act as an extended part of the schools' Senior Leadership Teams, providing high-level support to their back-office functions

• Support schools in setting reliable and realistic budgets based on consistent planning assumptions

• Monitor and identify corrective actions when necessary to ensure budget adherence.

• Serve as a liaison between the finance team and our schools, providing support and equipping them to carry out their roles effectively

• Develop the knowledge and understanding of the Trust’s schools' Leadership Teams, fostering professional relationships and networking opportunities between school

Other 

• Work within school policies and procedures, including participating in performance management and professional  development as required 

• Contributing to the development of systems and procedures, sharing best practice with colleagues and proactively seeking  opportunities for improvement 

• Support and provide cover within the finance team as required 

• Promote the ethos of the Trust

• To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times 

• To carry out duties and responsibilities in accordance with the school and Academy Trust’s Health and Safety Policy and relevant Health and Safety legislation 

• To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents

• To observe proper professional boundaries and having regard to the safeguarding and wellbeing of students 

• The post holder is responsible for ensuring all child protection and Safeguarding policies are adhered to and that any concerns or incidents are raised in accordance with these policies

• To undertake any other task as directed by the CFO commensurate with the level of post