Team Administrator Jobs in E17 8AP
Location: Causton Street Office/Hybrid (min. three days)
Contract: Fixed-term (12 months with possibility of extension), full-time
Salary: £54,000-56,000
Do you have a passion for business partnering and enabling your colleagues to make sounds financial decisions? Are you looking for an opportunity to gain a unique experience in property accounting?
The London Diocesan Fund (LDF) is seeking a Property Finance Business Partner to play a key role within the Finance and Operations team, contributing to the Diocese of London by supporting our property teams, producing property financial reports and annual budgets, as well as being responsible for timely and accurate accounting for property income, expenditure and all capital transactions.
What You’ll Be Doing:
- Produce monthly property management accounts, annual budgets and 5-year plans
- Ensure all financial accounting records are maintained to agreed standard
- Design and implement Capital Project Accounting and Reporting process (against budget and financial plan)
- Maintain and update the Fixed Asset Register
- Post year-end journals, prepare property notes to the accounts
- Finance lead for working groups/committees for large restricted capital projects (advise, report, provide financial information).
- Manage and develop two direct reports
Who We’re Looking For:
Essential
- Fully qualified ACCA, CIMA, ACA (or other accredited higher accounting qualification)
- 3-5 years experience in management and financial accounting in a charity sector
- Practical accounting, general ledger maintenance, control and other account reconciliation experience
Desirable
- Experience in property, capital projects and investment property accounting.
- Experience in working with budget holders
About the London Diocese Fund (LDF) and the Diocese of London
The Diocese of London is the group of Church of England organisations located in London, north of the River Thames. It is overseen by the Bishop of London and is made up of parishes, schools, chaplaincies, missional communities, and other organisations across 18 Boroughs.
The London Diocesan Fund (LDF) is the main charity that supports the work of the Diocese as a whole by generating income, providing a wide range of services, and paying and housing its clergy.
Safeguarding Statement
The Diocese of London is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
Why Apply?
✔ Unique opportunity to grow your technical property and charity accounting knowledge in a complex organisation
✔ Work in a team of amazing charity finance specialist who are here to support you along the way
✔ 27 annual leave days, plus bank holidays
✔ 15% employer pension contribution and salary sacrifice available
✔ Plus lots more as outlined in the job description!
If you are excited about this opportunity and meet the criteria, we’d love to hear from you!
For more details, please see the full Job Description.
For every Londoner to encounter the love of God in Christ




The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
The Impact and Evaluation Manager designs and leads the organisation's impact, evaluation and research programme, ensuring accountability, learning, and continuous improvement.
Description of role:
This post is responsible for delivering the Impact and Evaluation portfolio at Buttle UK. The role has a key strategic role to play in understanding the impact of our grants and leading a broad portfolio of evaluation work. The I&E Manager is responsible for monitoring and delivering evaluation reports, creating and analysing internal and research data, and building and maintaining relationships with key stakeholders and data partners. The role works closely with the internal fundraising and grants teams at Buttle UK to strengthen their work by providing data, insight, and support. Our Impact and Evaluation portfolio also includes commissioning and undertaking new research, supporting our aim to publish studies on issues that affect children and young people living in poverty. The role is supported by, and is line manager to, an Impact and Evaluation Officer.
To get a copy of the Job Pack please click through to apply. You will then be able to download the pack.
The client requests no contact from agencies or media sales.
Do you have a proven track record of success in engaging viewers and driving financial support? If so, GOD TV has an exciting opportunity for you!
We are seeking a dynamic and enthusiastic Broadcast Fundraising Co-ordinator to join our Partnerships team and play a pivotal role in maximising fundraising opportunities through on-air and digital broadcasts. You will be instrumental in engaging viewers and driving financial support for GOD TV's mission to share the Gospel worldwide.
About GOD TV
GOD TV is a global Christian media organisation dedicated to sharing the Gospel and making a positive impact in the world. Our mission is to reach people with the message of hope and inspire them to transform their lives. As a Broadcast Fundraising Co-ordinator, you will have a unique opportunity to make a significant impact on the growth and reach of GOD TV.
About the Role
As a Broadcast Fundraising Co-ordinator, you will be responsible for maximising fundraising opportunities through on-air and digital broadcasts. Your key responsibilities will include:
- Developing and executing comprehensive fundraising strategies for on-air and digital broadcasts.
- Collaborating with production teams to create compelling on-air content.
- Managing and cultivating relationships with existing and potential donors.
- Analysing fundraising performance data and optimising results.
- Overseeing the development of on-air fundraising scripts and materials.
- Ensuring all fundraising is in line with our charitable aims, fundraising approach and missional pillars (Souls, Israel, Revival).
For a full list of duties and responsibilities, please refer to the attached job description.
Why Join GOD TV?
This is more than just a job; it's an opportunity to be part of a team that is making a real difference by sharing the Gospel, with a reach of over 500 million people worldwide. We offer a supportive and collaborative work environment, where your contributions are valued and you can grow both personally and professionally.
- Position Type: Full-time – 37.5 hours per week
- Salary: £38,000
- Location: Home-based (UK) with occasional travel
- Interview Dates: 7th/8th May
Genuine Occupational Requirement: Due to the nature and strategic influence of this role, we believe that there is a Genuine Occupational Requirement (GOR) for this role to be fulfilled by a practicing and committed Christian believer. The profile and significant impact that we expect this role will achieve both within GOD TV (in terms of organisational ethos) and with external stakeholders, justifies and supports this GOR.
The client requests no contact from agencies or media sales.
Summary
- You must have experience working as a PA and experience managing budgets and tracking cost.
- You must be proficient in MS Office.
- You will have the ability to work confidentially and in line with safeguarding policy.
About You
Closing date for applications: 25th April 2025
Interviews will be held on: 7th May 2025
- A salary of £32,205 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.
- 25 days annual leave plus eight bank holidays (pro-rated if working part-time).
- Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
- Access to Occupational Health, and an Employee Assistance Programme
- Apply for eligibility for an Eyecare voucher.
- Opportunity to join the Civil Service Sports & Social Club.
Are you looking to gain experience in Fundraising data in a leading UK charity?
This post is offered as a fixed term contract until 1 March 2026, or as a secondment for internal colleagues.
The fundraising team are working towards the growth and success of St Mungo’s Fundraising Strategy, which ultimately supports our aim to end rough sleeping for good. We are looking for someone to join the team as a Database Officer where you can provide database administration support to the fundraising team, enabling our strategy on supporter lifetime value, in line with our income growth path.
Working as the Database Officer you will maintain, develop and utilise the Raiser’s Edge database as an effective fundraising, segmentation and analysis tool, and train the fundraising team on Raiser’s Edge. Some of your other key duties will include:
- Manage daily administration of the Raiser’s Edge database, adding of data to lists, campaigns, appeals, adding new users.
- Importing large volumes of data using ImportOmatic and Raiser’s Edge imports for teams across Fundraising.
- Improve data quality on the database by running queries and reports to identify where data is not accurate or in the right format such as missing address information, phone or email and gift aid, as well as other information as identified.
- Support the Database Manager in implementing best practices when using and developing the database, including coding for segments, attributes and other database customisations.
- Assist in training Raiser’s Edge users to ensure they are fully trained in the relevant aspects of database functionality and to provide technical support when required.
- Create data sets to go to mailing houses and email communications which include segmentation of data and complex criteria.
- Work with fundraising and other teams to solve data challenges and estimate time to develop solutions and communicate timeframes.
About you
We are looking for a good problem solver with a solution focused attitude. If you can demonstrate the below, we encourage you to apply:
- Experience in using databases as an administrator, ideally using Raiser’s Edge NXT within the charity sector.
- Some experience in developing reporting, incorporating multiple criteria based on ever changing requirements, analysing data; and using data management tools and techniques including Microsoft Excel (pivot tables, formulae, data manipulation and presentation).
- You will have good knowledge of GDPR with an investigative mind, and the ability to solve complex problems while remaining focused on wider team objectives and goals.
- Good organisation and prioritisation skills and be an effective decision maker with a solution focused attitude.
In this role you will be required to work flexibly for at least 2 days per week from our Central Office in Tower Hill, London. This allows for training, in person collaboration, team building, line management and other relationship building opportunities. We support a flexible approach to work with opportunities for agile working for the rest of your week; from home, or other St Mungo’s London or regional locations.
How to apply
To view the job description and guidance on completing your application form, please click on the ‘document’ tab on the advert page on our website.
To find out more and apply please go to the St Mungo’s careers page on our website.
Closing date: 10am on 15 April 2025
Interview and assessments on: 30 April 2025
St Mungo's are committed to creating a diverse and inclusive workplace. We strongly encourage applications from all under-represented groups.
What we offer
- Excellent Development and Growth Opportunities
- A Diverse and Inclusive Workplace
- Great Pay and Other Benefits
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job Description
Title: Operations Support Coordinator
Reports to: Senior Operations Administrator
Based: Remotely - however must be willing and able to travel as and when required to meetings and events.
Job Purpose: To maintain a high level of operational support to all areas of the Charity Group
Key Responsibilities:
· Provide operational administrative support within the Charity Group (UK & USA); tasks to include but not limited to updating database with varying records, spreadsheet creation and maintenance, running reports, managing administration projects
· Taking payments over the phone as and when needed
· Administer data received from online forms, calls and emails (follow up as necessary and update Database)
· Grants: undertaking research to identify funding opportunities for the Charity Group, completing associated forms and working with the Senior Operations Administrator to submit applications.
· Adding holidays, absences and meetings to the company diary as required.
· Collate websites update requests and liaise with Communications Team to instigate the changes.
· Assist the Patient Services Team with patient enquiries, answering calls as and when required and taking messages when necessary. Screening and responding as appropriate to incoming emails or calls.
· Administer the charity resource review process for all the resources the Charities publish -set annual or periodic review dates for current titles and engage with HCP’s and other medical professionals on reviews and approvals of new titles and subjects. Work closely with the Patient Services Manager who would manage this project.
· Provide cover for administration and other tasks when staff are on holiday or absent
· Planning, coordinating, attending events/programmes such as World Heart Rhythm Week, Global AF Aware Week, Heart Rhythm Congress, Heart Rhythm Updates, and any other event/programmes or initiatives
Person specification:
- Educated to GCSE level
- Excellent verbal and written communication skills
- Competent in Office applications including Word, Excel, PowerPoint, Outlook Calendar
- Experience of drafting documentation for the approval of others
- Excellent organisational skills, with the proven ability to prioritise and manage own workload to meet deadlines
- Can undertake a wide variety of tasks and multi-task with ease
- Ability to work on own initiative
- Flexible approach to work and strong attention to detail and accuracy
- Can work independently, and as part of a team
- Demonstrates a methodical and thorough approach to work
- Friendly and polite with good interpersonal skills and the ability to deal with people at all levels
The client requests no contact from agencies or media sales.
We are seeking a self-motivated Member Support and Administrative Assistant to play a key role in our friendly team. The successful candidate will liaise with colleagues across the organisation focused on membership, communications, marketing and delivery, and as a result get invaluable insight into these functions. Once established in post the successful candidate will also benefit from our nine-day fortnight working pattern (providing a long weekend twice a month).
Background Information
The PSHE Association is the national body for the school subject of PSHE (personal, social, health and economic) education. We are a charity and membership organisation that supports a national network of over 50,000 teachers and schools with resources, training and support. PSHE lessons cover some of the most pressing issues facing young people today including mental and physical health, relationships, staying safe online, economic wellbeing, careers and the importance of equality and diversity.
The successful candidate will be joining us at an exciting time for us and we are expanding our services to meet growing demand and have a series of events coming up in the summer term.
Terms of Reference
The post is offered on a full time basis, on a permanent contract with a six-month probationary period. The salary will be £24,000.
At the PSHE Association, we believe in a healthy work-life balance. That is why we offer a nine-day fortnight working pattern, giving our team every other Friday off (in other words a long weekend twice a month). We believe this gives employees more time to recharge and more time for what matters to them. This shorter working week benefit (equivalent to 32 hours per week on full pay) kicks in once employees have successfully completed three months of their probationary period, with a standard 35-hour working week in place up until that point.
Our offices are based in central London, close to Russell Square, and this is where the role will be primarily based alongside some days working from home.
We are an equal opportunities employer. We particularly welcome applications from people of colour who are currently underrepresented in our team and actively encourage people with different backgrounds and skills to join us and positively impact our team and working practice. Please note on your application if you have requirements (including accessibility requirements) for the interview(s).
Role description
The applicant will be expected to take on a variety of responsibilities associated with supporting our national membership of PSHE education teachers and other professionals. This will include fielding phone and emailed member queries in a timely and friendly fashion and logging queries and activities on our membership database. The role will also include supporting the organisation and administration of the office, including processing memberships and payments, and maintaining and updating our database of contacts, supporting online training event bookings and logistics as well as supporting the team as required.
Please see the attached Job Description and Person Specification for more details.
Interview dates
Shortlisted candidates will be invited to attend an online interview on Tuesday 22nd April with the possibility of a second interview on Wednesday 23rd April in our London offices. The closing date for applications is the 10th April at 9AM.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Seeking an experienced, self-motivated and compassionate individual to join our team and play a key role in our community based, non-medical sanctuary for those who are sucidal. At Maytree, we offer a potentially transformative experience with a once-only 4-night stay at our non-medical,family-style house. Through respite, time and space for reflection and compassionate and nurturing care, our Volunteer Befrienders and Lead Befrienders support an opportunity for the revival of hope and resilience.
As House and Adminstration Manager, you will work closely with our team of Lead Befrienders and Volunteer Befrienders to ensure the smooth running of the operations within the house, overseeing recruitment of staff and volunteers as well as acting as first point of contact for the organisation.An exciting and varied role for the right candidate.
To fill a gap in services for the acutely suicidal. Offering brief stay crisis support and engagement with non-medical, compassionate Befrienders.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
ROLE PURPOSE
This role provides vital administrative support to the fundraising team, handling a range of tasks from donation processing and data management to coordinating team schedules and managing the giving inbox. The Fundraising Assistant plays a key role in ensuring smooth daily operations through effective record-keeping, accurate processing of cash and card donations, and organising essential materials and resources.
Additionally, this position serves as a first point of contact for donors and supporters, delivering a warm and welcoming experience for all who call or visit the Welcome Office.
MAIN DUTIES & RESPONSIBILITIES
ADMINISTRATIVE SUPPORT
- Donation Processing: Process and log all donations, including cash, card payments, and online donations. Ensure accurate coding and logging of donation information, especially during seasonal appeals, and support backlog processing as needed.
- Email and Inbox Management: Respond to emails in the giving inbox, directing queries appropriately and maintaining organised records of communication.
- Cash Handling and Banking: Arrange and oversee regular cash collections, maintain records in the safe, and support regular cash counting and banking to ensure accurate and secure handling of donations.
- Scheduling and Coordination: Support team scheduling needs, including coordinating departmental meetings, agendas, and any follow-up actions. Assist with booking and organising events as needed.
- General Office Support: Manage the distribution of collection tins and buckets, assist with inventory and stock checks for fundraising materials, and ensure an organised work environment for all fundraising resources.
- Additional Administrative Duties: Perform a variety of other administrative tasks to support the wider fundraising team, including preparing reports, maintaining organised files, and supporting volunteer coordination when required.
SUPPORTER ENGAGEMENT
- Act as the first point of contact for all donor enquiries through phone, email, and in person interactions, ensuring a positive and engaging experience for all supporters.
- Process donations made in person, over the phone, and through other direct channels, and assist with maintaining a timely and personalised thank-you process for supporters.
- Help ensure that donors and supporters receive the necessary materials and information for a successful and enjoyable engagement with the charity. SGHC – Role Profile Page 2 of 3
TEAM COLLABORATION
- Provide front desk coverage, welcoming visitors and donors at the Welcome Office and serving as a friendly and helpful representative of the organisation.
- Work collaboratively with the fundraising and wider team to support ongoing needs, assisting with tasks across departments as needed to ensure smooth operations.
- Support team members with ad hoc projects, activities, and any high-priority tasks to contribute to overall team objectives.
- Any other duties as required by the needs of the organisation
ADDITIONAL INFORMATION
Hours: This is a part-time role of 22.5 hours per week. While the role is fully office-based, there is flexibility in how these hours can be scheduled, and they may be spread across 3, 4, or 5 days depending on preference.
Location: This role is based in the Welcome Office, at St George’s Hospital, Tooting where the Fundraising Assistant will serve as a front-facing representative for the organisation
The client requests no contact from agencies or media sales.
This is an exciting opportunity for an efficient and proactive Project Coordinator to join the iRefer Team at The Royal College of Radiologists’ (RCR). iRefer is a flagship publication, it is a set of guidelines that provides significant benefit to clinicians as it provides support in the decision-making process during the patient referral process for diagnostic imaging ensuring, the right test first time.
The team is seeking a highly organised and proactive project support person to make a significant contribution to the development and maintenance of the iRefer content. You will support the team in carrying out workflows within wider project activities, project scoping and management. You will need to be able to maintain focus on admin tasks while liaising with team members and our contributing doctors to ensure that tasks are completed as needed. You will need the ability to forward think, and problem solve.
This role is varied and interesting and will give you the opportunity to gain useful skills in academic research, consensus process facilitation, quality assurance and project management; and to be part of the development of a respected publication that makes a positive impact on patient outcomes and efficiency within the NHS.
What you’ll do:
- Provide project coordination across the iRefer team by regularly reviewing the way the team works and communicates regularly, being up to date in tools, resources and techniques that can improve ways of working.
- Maintain vigilance for project bottle necks or deviance from timetables, alerting colleagues appropriately.
- Maintain up to date files and records, taking responsibility for the storage of information in a well organised way.
- Assist with the maintenance of records of project data and documents, reporting on this as required.
- Update the content management system (CMS) to ensure accurate publication of the iRefer content, alongside team members.
- Provide administrative support for activities relating to business development and key account management, such as arranging meetings, creating agendas, taking minutes and following up with parties.
- Take responsibility for providing excellent customer service from initial enquiry, through to sales and invoicing, and any post-purchase questions.
- Take ownership of the customer journey for all website subscribers and leadership on the day to day management of accounts, escalating to the relevant team member as indicated.
What you’ll need:
- Experience working in an administrative environment within team, providing a professional, friendly and reactive service.
- Experience of providing project support/team coordination.
- Effective interpersonal skills with the confidence and credibility to engage with varied stakeholders
- Ability to handle competing demands, whilst maintaining high standards of accuracy and attention to detail.
- Excellent organisational skills.
If this sounds like the next exciting opportunity for you then please find out more about the role, the RCR and instructions on how to apply through the candidate pack.
Why join us:
- Make a difference to the lives of Doctors and the specialities they work in every day!
- Hybrid working (up to 60% working week can be done remotely)
- Modern working environment
- Equipment provided to work from home
- Generous annual leave allowance
- Excellent pension scheme
- Interest free season ticket loan and cycle to work scheme
- Employee Assistance Programme
AAUK is the national charity supporting the lifesaving work of the UK’s air ambulance charities, enabling them to save even more lives every day. We champion, support, and represent the vital work of air ambulance charities enabling them to save even more lives and improve patient outcomes everyday across the UK.
The postholder will work remotely as part of a national virtual team which meets in person on a quarterly basis (laptop, mobile phone and other relevant equipment will be provided).
The postholder’s key duty is to support the Finance Manager in delivering a high quality professional financial management service to the Charity’s Board and Management Team.
Interviews are expected to take place during the second half of April
We are the national charity supporting the lifesaving work of the UK’s air ambulance charities, enabling them to save even more lives every day
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
We are looking for a determined, skilled, proactive trusts fundraiser to join our small team in this newly created role to help stop children dying suddenly and without explanation.
Tragically, 1-2 seemingly healthy children die in the UK every fortnight, often going to sleep and never waking up. This incidence is unchanging. SUDC UK was founded in 2017 to raise awareness of Sudden Unexplained Death in Childhood (SUDC), encourage and fund scientific research and offer support and advice to affected families. We believe SUDC research should receive more attention and scientific investment and are inspired by efforts to impact SIDS (cot death), where there has been an 80% reduction in infant deaths in the past 30 years. We can do so much more for SUDC children and their families.
Why apply to SUDC UK? The post holder will be joining our ambitious, passionate, young charity, which consistently punches above its weight. SUDC remains relatively unknown to UK funders, but we are desperate to change this. Despite the current challenging trust fundraising environment, we are hopeful there are philanthropists and grant makers who will be inspired by our impact to date and the enormous potential to save young lives.
Fully remote. A home-based and flexible role. Collaboration over Teams/Zoom. Very occasional travel to meetings/events.
Our client is the independent regulator of charitable fundraising in England, Wales, and Northern Ireland. They stand up for best practices in fundraising, protecting donors and supporting the vital work of fundraisers. The organisation is seeking an Administrative Assistant to support its Casework and Governance teams, ensuring the smooth and efficient operation of their activities. The organisation offers a flexible hybrid working pattern, with two days per week in its central London office and 2 days working from home.
The organisation is committed to diversity, equality, and inclusion. They want their workforce to be truly representative of the society they are here to support and protect, enabling them to regulate effectively. They also want each employee to feel respected and able to give their best. They do this by operating a fair and inclusive recruitment process to reach a diverse pool of candidates. This is also supported by a range of policies that encourage a flexible and supportive working environment. Please let us know if you require any part of this application or interview process to be adjusted to accommodate your needs.
The Administrative Assistant plays a crucial role in our client's day-to-day operations, providing essential support to the Casework and Governance teams. Your responsibilities will include answering and dealing with incoming phone calls for the Casework team, managing corporate email inboxes, setting up and maintaining case files on a CRM system, and compiling case bundles. You will also assist with the preparation of meeting papers, take minutes, and provide general administrative support, including booking meeting rooms, managing post, and assisting with office management tasks.
To excel in this role, you should have experience dealing with the public on the phone, preferably in a customer-facing or regulatory environment, and possess excellent customer service skills. You should also have had experience of providing administrative support. As our work involves handling confidential information, discretion, and the ability to manage sensitive data are crucial. Proficiency in using Microsoft Office applications (Word, Outlook, and Excel) is required, along with effective communication, attention to detail, and the ability to manage competing priorities in a fast-paced setting. Experience using CRM systems (such as Salesforce), SharePoint, or knowledge of the charity or fundraising sector would be beneficial but is not essential.
Please note that in-person interviews will be held on Wednesday, 30th April 2025.
To apply, simply submit your CV. Should your experience be suitable, we will send you the full job description and arrange for a call to assess your suitability and discuss the role further.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Civitas Recruitment are delighted to be working with a fantastic independent charity who work across some of London’s most deprived boroughs. The charity accommodates over 400 young people who are experiencing homelessness and have also positively impacted the lives of thousands. An exciting opportunity exists for an Estates Compliance Lead to join the team. As Estates Compliance Lead/Administrator, you will be the lead point of contact for Estates administration and all Health and Safety activities, including creating and maintaining accurate and up to date H&S records. You will also be providing facilities management support across all parts of the organisation including lead on purchasing and stock management. This is a full time, permanent role, working primarily from the Crouch End Office with travel to other sites in London.
Who are we looking for?
Ideal candidates will have strong administration knowledge and experience, including working with complex procedures and a wide range of internal and external stakeholders. You will have a good understanding of buildings maintenance and managing the health, safety and welfare of staff and contractors working in a complex, multi-site environment. Two years’ experience of conducting internal Health and Safety audits and identifying potential hazards is essential for this role as well as two years’ experience of facilities administration. You will have an IOSH qualification and will be working towards NEBOSH or equivalent. The ability to manage contractor relations and undertake research and negotiations as part of a purchasing role is also essential for this role. You will be a self-motivated individual with personable approach to work and be flexible to work with colleagues in different sites.
If the above role description sounds of interest and you feel like you meet the criteria; please apply immediately or for further information, please contact Syed at Civitas Recruitment for a full JD and informal discussion. Early applications are encouraged as we will be reviewing on a rolling basis and roles may closer earlier than initially indicated.
Job title: Communications & Administrative Assistant
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Location: Hackney Bridge, Queen Elizabeth Olympic Park, London, E15 2SJ
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Salary: 27k per annum depending on experience (pro-rata -3 days a week)
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Hours: 3 days per week (21 hours per week) office hours are 10am - 6pm with a few evenings and weekends, as needed. These hours may sometimes vary depending on business needs. Flexible working opportunities are available.
The deadline for applications is the 15th of April.
Who are we?
The Outrunners is a running & movement charity based in Hackney that empowers young people through movement, supported by amazing volunteers and brands such as Nike, Moju, FIIT and Lacoste. We help boost the well-being, teamwork and communication skills for young people in East London. Our vision is to create an equal East London, where everyone is included and no-one is left behind.
For a relatively new organisation, we’ve already had a big impact through supporting hundreds of local young people and changing the landscape of youth work in the process.
We strive to do things differently and bring a fresh approach to the work that we do, taking young people out of their day-to-day lives into exciting spaces and offering them world-class opportunities. In 2023 we launched an exciting partnership with Nike’s community team. If that sounds like something you would like to be a part of, read on…..
What do we want?
We are looking for a proactive Communications & Administrative Assistant to support the team with a variety of tasks across programme delivery, fundraising and communications. You will be a generalist with strong attention to detail, who is willing to work on several workstreams, learn and develop new skills, and grow with a rapidly developing impactful charity and community organisation.
If you’re someone who is passionate about running and movement and the social impact they can have while supporting a community to move together, that’s a bonus.
What does that look like?
We have ambitions to grow our youth programmes, particularly within schools in 2025. Alongside this our fundraising efforts are also expanding. We’re keen to improve our communication and ensure that we’re raising more awareness of all the impactful work we are doing.
What you will be working on
Community support
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Overseeing coaching rota
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Sending weekly comms to membership and supporters to advertise run schedule, events, fundraising, publicising volunteer opportunities and coordinating volunteers
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Ensuring member data and communications are GDPR-compliant
Fundraising support
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Coordinating race places for fundraisers and participants
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On-boarding and supporting fundraisers
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Adapting comms to send to fundraisers
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Ensuring fundraising literature and platforms are up-to-date
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Monitoring income with fundraising lead
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Using and updating CRM system to record data
Programme delivery support
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Supporting the Youth Programme Manager with general administrative tasks e.g. DBS checks, recruitment support, supporting with CRM database
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Support with the evaluation of our programmes eg. writing up case studies, quotes from young people
General Admin
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General office admin
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Ordering Outrunners race kit and Outrunners merchandise
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HR Admin - overseeing timesheets, supporting with payroll, support with recruitment
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Finance Admin - creating and following up on invoices
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Other admin tasks to support CEO, such as coordinating trustee meetings
This job is for you if:
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You have experience of working in an administrative role
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You have a willingness to learn
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You are a problem solver with energy and enthusiasm
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You have strong organisational skills with good attention to detail
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You have an ability to prioritise effectively and work independently to complete tasks
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You have an ability to multi-task across a number of different projects with varying deadlines
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You are comfortable adapting written communications for a range of audiences online and in person
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You have proficiency in using a variety of technology including:
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Google docs, sheets, slides, forms
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Comfortable handling data and using CRM Systems
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Canva or similar software
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Mail-Chimp / WhatsApp for Business / or similar
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You are reliable and professional
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You have an active commitment to, and working understanding of, equality and diversity, with the ability to work in culturally diverse communities, as well as a readiness to challenge discriminatory behaviour
What’s in it for you?
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The opportunity to be involved in making a difference to young people's lives!
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25 holiday days as well as bank holidays (pro rata)
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Self-development days
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The chance to attend exclusive, exciting events with our brand partners including Nike and Moju
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Learning and development opportunities to fit your aspirations, including with some of our partner businesses
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Work-related travel reimbursement
We strongly encourage people from underrepresented groups to apply for this role. Even if you feel you don’t meet all the criteria, please still apply as we want to hear from a diverse range of people.
The successful applicant will need to be subject to a background enhanced disclosure check by the Disclosure and Barring Services (DBS) before any appointment can be confirmed.
Interested? Here’s how to apply!
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Complete this application form and upload a copy of your CV, and a covering letter explaining why you would like the role, and how you meet the requirements listed in the job description. The covering letter should be no longer than two A4 pages.
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If you meet our requirements, we will contact you for an interview after the closing date 15th of April
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If you are not contacted within 14 days of submitting your application, on this occasion you have been unsuccessful. We will keep your details on file for any other suitable vacancies.
The client requests no contact from agencies or media sales.