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Top job
Ten Ten Resources, Remote
£37,275 - £40,275 per year
Be the Office Manager for our small (12), hard-working, remote team nurturing the lives of children, young people, teachers and parents.
Posted 1 week ago Quick Apply
Harrow & Hillingdon Methodist Circuit, Ruislip (On-site)
£27,300 - £30,940 per year (pro rata for part-time)
Posted 2 weeks ago
University of Oxford - Development and Alumni Engagement, Oxford, Oxfordshire (Hybrid)
£38,674 - £46,913 per year with a possible extension to £51,059 (including an Oxford University Weighting)
Recruiting for a Data Analyst at Oxford University
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Switchback, London (Hybrid)
£34,445 - £40,903 per year
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Epilepsy Research Institute UK, London (Hybrid)
£45,000 - £48,000 per year
Posted 1 week ago Quick Apply
Closing in 4 days
The King's Trust, Birmingham (On-site)
£34k - 40k per year
Posted 3 weeks ago Quick Apply
The Access Project, London (Hybrid)
£43k - 53k per year, this salary bracket is inclusive of London weighting and we welcome applicants from other locations
Posted 1 week ago Quick Apply
Caxton Youth Organisation, SW1V, London (On-site)
£28,080 pro rata per year
Posted 5 days ago Quick Apply
Books Beyond Words, Leatherhead, Surrey (Hybrid)
£30,000 - £33,000 per year
Posted 6 days ago Quick Apply
Page 18 of 21
Remote
£37,275 - £40,275 per year
Full-time or part-time (7 hours per day)
Permanent
Job description

Ten Ten Resources is an educational organisation that nurtures spiritual growth, personal development and social responsibility by sharing inspiring, creative content through a Catholic lens.

Working as part of a team of 12, the Office Manager is a key managerial role. You will maintain and improve office systems, processes and policies, ensuring that clients receive a high-quality service, and the remote working them is well-organised and efficient.

This role is offered full-time (5 days) or part-time (4 days).

***

SUMMARY OF RESPONSIBILITIES

  • Systems | Manage, review and improve the use of our office systems
  • Client Experience | Ensure excellence in our communication with clients
  • Line Management | Line Management responsibility for two members of staff
  • Team Organisation | Management of team matters
  • Reports and Policies | Reporting to senior leadership and policy management
  • General Admin | As required 

***

IN DETAIL

Systems

Improving the use of our systems including:

  • HubSpot for marketing, communications and Knowledge Base

  • Trello for project and process management 

  • Clockify for time management and time off

  • Google Drive for file management

You will propose and implement improvements, and train staff members in new and improved practices. Therefore, a previous knowledge of some of the systems we use is desirable, and a proven ability to understand and implement systems is essential. 

Client Experience

You will have responsibility for ensuring Client Experience across all communication channels including the website, email communication, telephone, knowledge base and chatbots.

As part of this, you will understand the role and responsibilities of the Office Administrator responsibilities so you can provide training, backfill and assist during busy periods. This includes:

  • Resolving user-based queries

  • Managing subscriptions and trial subscriptions

  • Triaging communication to the relevant member of staff

  • Improving and updating CRM data (eg school holidays, pupil numbers, etc)

In addition, under the guidance of the Leadership Team, you will organise, plan and implement the annual subscription process.

Line Management

You will initially have Line Management responsibility of the Finance Officer and Office Administrator. This includes bi-weekly one-to-one meetings, termly reviews, annual appraisals and adhoc meetings with reportees or the Leadership Team as required.

Team Organisation

You will have responsibility for managing various team matters. This includes, although is not exclusive to:

  • Payment of goods and services

  • Organising Team Gatherings and adhoc in-person meetings

  • Remote planning of work events - eg film shoots, conferences

  • Team training as required

  • Ensuring staff have up to date DBS certificates

Reports and Policies

This includes:

  • Producing reports for the Leadership Team regularly and as required

  • Producing and updating company-wide policies, ensuring that they are fit for purpose

  • Ensuring the Operations Manual is up to date and that department heads update the manual as necessary

General Admin

You will also have responsibility for General Admin tasks. This may include, although is not exclusive to:

  • Receiving and triaging post

  • Banking cheques

***

PLACE OF WORK

This is a home-working role. All home-working office equipment will be provided by the company as required.

In-person staff gatherings take place three times per year, requiring an overnight stay. Travel and accommodation are provided by the organisation. Additional in-person meetings may also be called as required.

Application Instructions

We are most keen to hear from applicants who have made a conscious decision to apply to Ten Ten Resources based on the role and the work of the company. Demonstrating this in your application will set you apart from other applicants. We look forward to hearing you.

Posted by
Ten Ten Resources View profile Organisation type Non Charity Employer Company size 11 - 20

We nurture spiritual growth, personal development and social responsibility by sharing inspiring, creative media content through a Catholic lens.

Refreshed on: 18 December 2024
Closing date: 25 January 2025 at 12:00
Tags: Communications, Policy, Project Management, Customer support, Database Management, Education, Information Management, Internal communication, Office Management

The client requests no contact from agencies or media sales.