Programme Systems Manager Jobs

To support the Programme Finance Manager in running efficient and effective programme financial accounting, programme financial management and programme financial reporting processes in relation to AKF (UK)’s programmes and grants. To provide support to the full life cycle of grants: from donor concept notes/proposals to final reports. To maintain a close working relationship with AKF (UK) finance and programme teams and relevant staff from across the Aga Khan Development Network (AKDN) agencies and external donors as required.

Programme financial planning, management, and reporting

In close consultation with the programmes/partnerships team:

• Support the design and implementation of effective quality controls to ensure compliance with donor requirements and to maintain appropriate donor stewardship, including through manuals, checklists, templates, and other tools.

• Monitor spending and activity implementation and ensure regular scheduling of grants management meetings, alerting the Programme Finance Manager and Programmes/Partnerships team about significant under or overspend on a timely basis.

• Maintain internal tools that track active grants, cost recoveries and cash balances and ensure they are kept up to date.

• Maintain internal tools tracking pipeline and secured funding (Awards Information Management System -AIMS) and ensure they are kept up to date.

• Prepare financial information for internal reporting purposes, including (but not limited to) the quarterly CEO report, monthly dashboard, and quarterly cash balances (co-finance) report.

Grants management and compliance

• Maintain the grants management tracker so that grants are properly recorded and monitored, ensuring that input from the Programmes/Partnerships team and the Programme Finance Manager are incorporated on a timely basis.

• Undertake administrative tasks related to grants, including setting up of grant codes (pipeline and secured), collecting and forwarding information to different units and executing follow up tasks as required.

• Review budgets for concepts/proposals, ensuring the inclusion of AKF(UK) costs, make recommendations for improvements and liaise with the programme/partnerships team and field units to ensure these are complete, accurate, consistent with the narrative, compliant with donor requirements, and correctly formatted for presentation to donors.

• Support the preparation, review, and submission process for donor financial (and narrative as relevant, e.g. ECHO) reports to ensure compliance with donor requirements; ensure reports are produced on time to a high standard and are consistent with the narrative.

• Ensure timely submission of cash requests as required by donor contracts and internal sub-grant agreements. 

• Prepare donor and internal sub-grant agreements with AKDN agencies, field units, and implementing partners, including (but not limited to) those with co-financing.

• Ensure that donor and AKDN rules are being adhered to regarding procurement, accounting, project expenditure, and implementation of activities through regular reporting, engagement with the field, and remote spot checks.

• Carry out monitoring visits and audits on specific projects as necessary.

• Assist in the preparation, support, and follow up of internal or external grant audits and expenditure verifications of AKDN field units, including direct liaison with auditors as required, and ensure that management (programmes and finance) is apprised, including through maintaining and updating the audit and disallowance summary.

• Develop and deliver relevant training and reference material on grants management, including procurement, donor regulations, IATI, finance and reporting for Programme, Finance, and other field-based staff; act as a resource for agencies/field units on donor regulations and compliance.

• Ensure all AKF (UK) direct grants are reflected on the IATI system and update the required information on a quarterly basis.

Audit, internal controls, and risk

• Contribute on programme finance to all audits and statutory compliance in line with UK and AKF/AKDN regulations and compliance requirements.

• In collaboration with field units, prepare due diligence assessments for potential new partners or donors and ensure these are refreshed periodically.

• Troubleshoot financial, donor compliance and procurement-related queries identified through monitoring grants or as raised by management or field units.

Carry out any other duties as assigned by the Programme Finance Manager or the Head of Finance and Operations. The role will involve travel to countries in which we operate grants. Normally this could be 2 – 3 trips per year.

 Qualifications

• CCAB qualified accountant (desirable).

Experience

• 3 years relevant experience in financial accounting and financial reporting

• Experience of designing and managing effective administrative systems and procedures

• Experience of budgeting, forecasting and cash-flow management

• Experience working in international organisations or donor agencies including field-level implementation highly desirable.

• Experience working with EC, ECHO, DFID or equivalent and familiarity with the various compliance rules and regulations highly desirable.

Skills

• Good interpersonal, customer care and liaison skills with a wide range of stakeholders

• First rate oral and written communication skills

• Ability to work under pressure and to manage competing priorities and deliver to tight deadlines.

• Ability to problem solve, working with both internal and external stakeholders to deliver results.

• Ability to work in a multi-institution network within a multi-cultural environment.

• Fluent in oral and written English

• Proficient in all Microsoft Office applications, especially Excel

• Excellent numeracy, financial analysis, and financial presentation skills

• Ability to synthesise complex operational and financial details for reporting and presentation.

Knowledge

• Broad understanding and experience of development issues and organisations

• Understanding of and appreciation for ADKN’s goals, values and ethics

• Knowledge of charity accounting 

Must have right to work in the UK.

Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role.

This is a new and hugely exciting role at Chelmsford Cathedral to support the strategy and vision of senior leadership under our new Dean, Jessica Martin. The post offers the opportunity to provide energetic and creative departmental leadership to enable us to deliver a rich programme of cultural events that will support our mission, vitalise our community engagement and generate income from our visitors and audiences. We are committed to providing not only a cultural venue for Chelmsford, but to transforming the Cathedral into a heritage site and cultural hub for the whole Diocese across Essex and East London, and as part of a community of Anglican Cathedrals nationally.

The postholder will work with colleagues to develop a Programme Plan that integrates the arts, mission, welcome and heritage interpretation. They will be responsible for the planning and delivery of cultural and other visitor events and exhibitions, ensuring that they are delivered safely and within budget. They will also contribute to the development of new interpretation strategies and materials to improve visitor experience as well as developing a cohesive merchandise offer to support the programme of events and exhibitions.

Job Title: Programme Support Officer

Team: Programmes

Location: Hybrid (split between home-working and either London, Cardiff or Edinburgh)

*This role sits within a pay grade with a pay range of £26,887 to £42,371. The salary on appointment will be set at the lower end of the pay range, to a maximum of £29,576 depending on the candidate's skills and experience. This approach aims to ensure fair compensation for new hires while maintaining alignment with the structured pay scale for the role.

It’s an exciting time to join the Ramblers as we have recently refreshed our strategy to support the delivery of our long-term ambitions.

We need your drive, knowledge, skills, and creativity to help us raise awareness of the Ramblers and what we stand for, enabling the charity to grow its supporter base and open up the joys and wellbeing benefits of walking to many more people.

Context and purpose of role

We are looking for a Programme Support Officer to join our Programmes Team on a 6-month fixed term contract.

At the Ramblers you will support a broad network of volunteers and partners who protect and improve our network of public paths. The Programmes Support Officer will be responsible for programme coordination, processes and critical administrative support. They will be the first point of contact for volunteers, Ramblers members and the public seeking support with path issues.

Candidates with an interest and knowledge of public rights of way law and practice are encouraged to apply.

Key Responsibilities:

Programme coordination:

• Assist to organise and coordinate Ramblers programmes, including to schedule events and manage logistics.
• Ensure programme resources are up-to-date and accessible to all participants.
• Support the delivery of online events or training, including to manage registrations and event communications.

Volunteer and partner support:

• Lead the Programmes team support function – as point of contact for volunteers, partners and participants involved in Ramblers' programmes.
• Develop and provide guidance to ensure that stakeholders have up-to-date information, to participate and contribute effectively.
• Build and maintain positive relationships with volunteers, partners and community groups.
• Effectively triage and respond to inbound enquiries via email, phone and other communication channels in a professional and friendly manner.
• Escalate complex issues to the relevant team members, ensuring timely resolution.

Systems administration:

• Administer and maintain various Ramblers’ systems, ensuring data is accurate and up-to-date.
• Manage user accounts, troubleshoot system issues, and provide technical support to volunteers and partners where required.
• Assist to develop and improve systems and processes to enhance efficiency and user experience.

Programme delivery support:

• Provide administrative support for the delivery of Ramblers’ programmes, ensuring that all documentation and processes are in place.
• Monitor the progress of programmes, track key metrics, and provide regular updates to the Programmes team.
• Collaborate with team members to identify and implement improvements to programme delivery.

Collaboration and teamwork:

• Work closely with colleagues across the Programmes team and other departments to ensure a joined-up approach to programme delivery.
• Share insights and feedback from volunteers and partners to contribute to continuous improvement.
• Participate in team meetings, training sessions, and other activities as required.

Other

• Work collaboratively as a member of the Programmes team, to share learning and develop innovative practice in programme design and development.
• Engage and proactively develop excellent working relationships across the organisation
• Undertake such other duties as may be reasonably required of the post.

The person

Knowledge and Experience

• Proven experience coordinating programmes of work, training or events.

• Experience providing excellent customer service to a variety of stakeholders.

Understanding of customer service principles and practices.

• Experience working with and managing volunteers in a variety of situations.

• Experience with Customer Relationship Management systems or other relevant software tools.

• Proficiency in using digital systems, databases, and Microsoft Office applications (e.g., Word, Excel, Outlook).

• Familiarity or willingness to understand data protection and confidentiality principles.

• Knowledge of the outdoor recreation sector.

Skills

• Strong verbal, written and digital communication skills – with an ability to convey information clearly with a range of different audiences.
• Strong organisational skills, with the ability to manage multiple tasks and deadlines.
• Ability to work with a range of internal and external stakeholders.
• Excellent interpersonal skills and ability to build strong relationships.
• Ability to work independently and collaboratively to achieve common goals.
• Ability to use initiative and to be flexible and adaptable in approach.
• Ability to analyse information thoroughly and make sound decisions and recommendations.
• Ability to work both independently and as part of a team.
• Attention to detail and a commitment to delivering high-quality work.

Personal Attributes

• A team player able to develop collaborative, strong and effective working relationships.
• Empathetic and patient, with a genuine desire to help supporters and beneficiaries.
• Positive and professional attitude.
• Proactive and self-motivated with the ability to work independently.
• Adaptable and flexible in a fast-paced environment.
• Strong sense of responsibility and accountability.
• Interest in walking and engaging people with the outdoors.
• Committed to the principles of inclusion and enabling everyone to feel welcome in the outdoors. 

Values and Behaviours

Our values are the core principles that guide us daily in our work and our membership of the Ramblers. We all share the passion that walking is for everyone and by living our shared values we can ensure the Ramblers is an organisation to be proud of. Our values will earn trust for the Ramblers brand which will allow us to open up a world of walking opportunities for even more people.

Inclusive

We make everyone feel welcome and part of the Ramblers community. We make sure we all feel respected and accepted and know our contributions make a difference in achieving our mission.

Inspiring

We strive to inspire people through the way we act and the things we say. We channel our passion and ambition so others are moved to help us achieve our mission.

Empowering

We empower and encourage each other to make a positive contribution to our teams and the Ramblers. We do all we can to make sure everyone has the ability, and feels confident, to take action.

Responsible

We take responsibility for ourselves and those around us seriously, by always acting in a safe and supportive way. We care about the environment and make sure we do what we say we will do.

The LEAP programme launched in January 2019 and this role was created in 2022 as an outcome of an interim programme evaluation. The aim of the role was to embed the LEAP Programme within MSF and to facilitate the understanding and functioning of the programme, both at field level and within the MSF HR network.

The postholder works closely with the LEAP Programme Manager and MSF HR departments and across the movement, including at field and operational level.

The role now focuses on:

1. Working with HR colleagues and key stakeholders to implement the programme effectively.
2. Supporting current and prospective students to address the barriers which they face. This is particularly through targeted recruitment and support efforts for those coming from specific staff demographics which are underrepresented in the programme.

DEPARTMENT: Programmes

HOURS: Full Time, 37.5 hours per week (Monday – Friday)

LENGTH OF CONTRACT: Fixed Term Contract (12 months)

LOCATION: Any MSF office (OC, partner section, or branch office) within + / - 3 hours of London/UK time zone, with 2 days per week minimum working in that MSF office. Expected core working hours 10:00-15:00 London/UK time. Ability to travel occasionally (within the UK and, if needed, to a European office) is required.

SALARY: Salary: £45,643.41 per annum

Internal salary grade: 15.1

Grants Manager-Ukraine Humanitarian Programme 

Salary: £42K per annum. 

Contract status: 2-year fixed term contract 

***Please download the job description for full details. Applicants must have relatable experience in the Humanitarian sector, with experience gained within any of DEC's 15 member charities is hugely desirable*** 

The Ukraine Humanitarian appeal raised £439 million and helped an estimated 6.9 million people in Ukraine and neighbouring countries. The Grants Manager is integral in working closely with DEC colleagues and member charities to build and sustain, a solid understanding of the evolving humanitarian context. The Grants Manager will also lead on oversight of the DEC Ukraine programme including the reporting cycle, adaptive programming and facilitate strong and relevant engagement with DEC member charities and local partners as well as external briefings over the duration of the response. 

Key responsibilities: 

Communication and Collaboration 

• Key programmes point of contact regarding the DEC funded programme, responding to enquiries from member charity programmes and other related staff, facilitating timely and accurate communication. 

• Maintain strong understanding of response context. 

• Manage and provide timely, response briefings to internal and external audiences, key stakeholders including the Foreign, Commonwealth and Development Office [FCDO] and, other key stakeholders. 

• Travel to Ukraine and surrounding response countries to deliver workshops with members and their local partners. 

Analysis and Reporting 

• Review, evaluate, and advise on member charity project plans and reports for consistency, trends analysis and coherence of data across submitted documentation. 

• Contribute to the review and analysis of plans and reports submitted by member charities in response to DEC appeals. 

• Share timely and relevant information and analysis from plans and reports with DEC member charities and local partners.

• Manage external reporting requirements including preparation of stakeholder reports and infographics. 

Management and Leadership 

• Coordinate the team’s surge capacity to deliver points above, which may involve managing and inducting a team of external consultants and training them in the use of our knowledge management system [Box]. 

• Coordinate with the Programme Quality, Accountability & Learning team to ensure monitoring, learning and accountability initiatives are timely and appropriate to the response. 

• Support with real-time reviews, community perception studies and other related MEAL activities. 

If you have recently worked in a humanitarian team in any of DEC’s 15 member charities, or have demonstratable humanitarian experience within the Ukraine response or other large scale Humanitarian responses, with the competence to prepare timely/accurate reports and deliver credible presentations to diverse audiences, then you will be perfect to join an incredible team and organisation at the DEC.

We cannot predict the need for a future appeal, but should one occur during the contract for this role, the successful applicant may be asked to stay on for an extended period. 

How to apply 

Please provide an anonymised CV & cover letter and state your initials (only) on both documents. Please send both (anonymised) documents sharing your full name in the email correspondence 

We will be interviewing on a rolling basis. Should you not hear from us within 4 weeks of submitting your application, please assume that you have not been successful on this occasion. 

The DEC is committed to the safeguarding and protection of children and vulnerable adults and participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from successful applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms their understanding of, and consent, to these recruitment procedures. 

Are you highly organised, motivated by your Christian faith and have excellent system and administration skills that will help support our Programmes team? Do you want to be part of supporting vulnerable communities across the globe to access the healthcare they need through the delivery of essential medicines and supplies? 

IHP’s vision is to see a world in which all suffering due to lack of healthcare is eradicated. Our Christian faith underpins all that we do. It motivates us to care for those in need, and give our best in all circumstances, as an expression of God's love. We serve the poor in health without regard for ethnic or religious background, focusing on where the need is greatest.

The Programmes team are looking to recruit a Programmes Administrator to support administrative functions across key programmatic areas and to provide general administrative support to the Programmes Team.

This role involves close collaboration with other departments, particularly in the Corporate Partnerships, Logistics, and Compliance teams, to ensure the efficient and effective placement of medicines and medical supplies in compliance with regulatory guidelines and best practices.

Additionally, the role provides administrative support for cross-team activities such as fundraising and communications, as well as for organisation-wide initiatives. This position is ideal for someone with strong administrative skills who is seeking a programme-facing role in a dynamic and supportive environment.

Person Specification

-   Experience of administration and record keeping to a high standard
-   Experience of working with data and systems
-   IT literate in all major MS Office applications
-   Highly organised, efficient and self-motivated
-   Excellent written communication skills
-   Strong interpersonal skills and ability to adapt as part of a small team
-   Ability to work with competing priorities, deadlines and targets
-   A commitment to accuracy, numeracy and excellent attention to detail
-   Ability to work within a regulatory/compliance framework
-   Committed to IHP's Christian Ethos and Values
-   Willingness to work flexible hours including occasional evening or weekend work 

The following would be desirable:

- Experience of managing relationships with external stakeholders
- Understanding of the international development, humanitarian or global health sectors

For further details regarding responsibilities and person specification, please see the job description.

IHP is an Equal Opportunities Employer and is committed to working and embedding diversity and inclusion in all areas of our work including recruitment and selection. We actively encourage applicants to inform us of any specific support or reasonable adjustments we can make in the recruitment process (eg for disability or neurodivergence) and will continue this conversation into employment, as appropriate. 

Staff regularly spend time together praying for IHP’s work and there is an occupational requirement for the post holder to have a personal commitment to the Christian faith.

Applicants must have the legal right to work in the UK.

IHP Staff Benefits

• 25 days annual leave plus bank holidays 
• Specsavers eyecare vouchers
• Life Insurance and Critical Illness Cover
• Health and wellbeing support 
• Bike2work scheme
• Training and development opportunities
• Hybrid working/Modern office near Chancery Lane tube station

We have an active Equality, Diversity and Inclusion staff working group.  Our staff describe our culture as 'inclusive', 'dynamic' and 'rewarding', a place where you will be supported to 'thrive professionally and personally'. A new starter has described IHP as a place which 'puts people at our heart'. 

Join a dynamic team where your skills are valued, your voice is heard and you have the space to work independently and develop!

Applications will be reviewed as received and interviews will be held when required so please submit your application at the earliest opportunity.

Our Mission

We're Tutors United. We're on a mission to end the attainment and employability gap through the power of community-based tutoring. We support young people to thrive at two key transition points – from primary to secondary school, and from university to employment.

What We Do 

Working with housing associations and other local partners, we run free tutoring programmes for primary school children and their families, providing access to vital educational support to those who need it most. We're proud to serve diverse, low-income, refugee, migrant, and multilingual communities across London, the Midlands, and the North West. We hire, train, and pay inspiring university students – most of whom also come from low-income households – as tutors, providing them with meaningful, paid work experience and support to boost their careers.

Each year, our work gives hundreds of young people, parents and carers the knowledge, skills and confidence they need to maximise education and employment opportunities. We have a brilliant Programme Officer position available for an ambitious, dedicated, and proactive person to join our team!

Job Purpose

This is an exciting time to join our small and impactful team, as we embark on a new four-year strategy, with goals to broaden and deepen our reach and impact, diversify our funding and delivery partnerships, and boost our programmes to support year 6 to 7 transition and tutor career development opportunities.

A major strategic priority is to grow geographically in Liverpool - which this role will play a pivotal role in achieving. Following the successful launch in January of our first ever face-to-face programme outside of London, in the Speke area of Liverpool, we hope to continue reaching more areas in Liverpool where there is great need and fostering new partnerships. We expanded beyond London during the pandemic with online tuition and have since grown across the Midlands and the North. This is our second dedicated role outside London, and the first in Liverpool. Working closely with our Manchester-based Head of Regions, you will help deliver contracts, build strong local relationships, and expand our reach in high-need areas.

The Programme Officer will be responsible for the management and overall delivery of their designated programmes. Over the next four years, we aim to scale our tutoring hubs to reach over 1,000 pupils per year in core cities and areas across England. This role will involve managing relationships with tutors, parents and clients, while collecting robust qualitative and quantitative data to measure the impact and build the success of our work. This is a critical role, leading on the delivery and evaluation of multiple programmes, managing key stakeholder relationships, and contributing to the development of our tutoring programmes in our newer delivery regions.

The Programme Officer will ensure high levels of quality assurance, particularly among tutors working in their hubs, so we achieve our intended outcomes. This is a multifaceted role, working across all parts of the organisation to ensure we deliver the best possible results for our pupils. You will have the chance to be creative in shaping and adapting our programmes to meet the specific needs of families in Liverpool City Region.

We are looking for someone who is enthusiastic about education, has strong stakeholder management skills and is familiar with the Liverpool area in particular but broader knowledge of North-West region is also beneficial. You should be able to adapt your communication style to effectively engage with clients, parents, tutors, pupils and funders alike, and have strong written and verbal presentation skills. You will bring brilliant project management skills and be comfortable working with data and using it to make informed decisions.

Location of candidate

Must be based in Liverpool. 

Job Details

Please see attached job specification for full job details. 

We are looking for someone who is passionate about the benefits of digital and technology and focused on using digital and technology to enable delivery of organisational purpose.  They need to have a strong background in managing cross-organisational change programmes, experience of stakeholder management, and a focus on meeting the needs of our users.

About the role 

We are looking for an experienced Programme Manager to manage the delivery of digital and technology change programmes across Shelter.

Role specifics 

To succeed, you will need significant programme management experience, with knowledge of different project management tools: Agile, Waterfall and Lean. We want you to have experience of managing risk and budgets, and have strong cross organisational stakeholder management experience, with the ability to negotiate and influence decision-making.

Apply to be part of our team and be the change you want to see in society. 

Benefits

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme. 

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

About the team 

This role sits within Shelter’s Technology & Data (T&D) team, which is made up of 40+ people based across the country with bases in London, Sheffield and Edinburgh. The T&D Department supports a range of software, systems and platform tools.

About Shelter

Home is a human right. It’s our foundation and where we thrive. Yet everyday millions of people are being devastated by the housing emergency.

We exist to defend the right to a safe home. Because home is everything.

We need ambitious, passionate people to join us. This is your chance to play a part in the fundamental change we are striving to achieve.

Our enemy is the social injustice at the core of the escalating housing emergency. To win this fight, we must be representative of the people we are here to help and those who support our movement. In all our people decisions, we take pride in being inclusive, equitable and transparent. We are committed to combating racism both within and outside Shelter. We welcome you on our journey to becoming truly anti-racist.

Safeguarding statement 

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies. 

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

This is an ideal role for someone who wants to take a leadership position in a fast paced, cause-driven dynamic environment and get a diverse range of opportunities across social enterprise. You will be highly organised, with strong attention to detail, and the sort of person who gains satisfaction from juggling multiple priorities and working with multiple stakeholders. You must thrive in a busy environment and be excited about working for an agile and passionate social enterprise. You will be responsible for managing the programme across the regional, so should be happy working autonomously whilst always having the support of the central team. This is a great opportunity to work for a growing social enterprise, ambitious about making a real difference to the lives of people in the local community and expanding our reach into new areas in the UK. 

Background To The Role

Well Grounded runs the UK’s first series of specialty coffee training academies, connecting people looking for work with sustainable careers in the coffee industry. We are looking for a motivated and passionate individual to join our team, as Programme Lead for our Bristol academy and impact. Since 2023 we have been running training programmes from Bristol with 73% of completers going into work. We are looking for someone to build our presence in Bristol as our first permanent team member in Bristol, working closely together with our central team in London. You will be responsible for running our programmes in the area including overseeing recruitment of candidates (‘trainees’) for our programmes, working with local community organisations, coffee employers and potential funders.

About The Role

As the local lead, you will be responsible for managing the day to day operations of our social impact in the local area, liaising with local employer partners, recruiting learners onto our programmes and ensuring onward employment for Graduates. To ensure the long-term success of our Bristol academy, fundraising will also form a part of this role, so we are looking for someone entrepreneurial with strong networking and partnership building skills. You’ll be equally comfortable connecting with local government contacts as with local coffee industry leaders to create new funding opportunities and partnerships. Safeguarding, monitoring and reporting are essential to this role and we will provide safeguarding training as part of your induction.

We want to meet the right person for the organisations’ plans for the future and support you to grow and develop based on your strengths. Most importantly you will have a strong conviction in the potential of all people to achieve their goals.

Perks:

• Free coffee

• 36 days paid leave per year: 25 days annual leave, 8 bank holidays, 3 days between Christmas and New Year, prorated

• Employee Assistance Programme offering free counselling

Your role:

The Schools Team Administrator will provide essential administrative support to the Schools Programme, ensuring efficient delivery of services and effective communication with schools. This role will involve assisting with the creation of marketing and promotional materials, managing resources, maintaining records, and providing administrative support for various wellbeing initiatives, including Smart Schools, Wellbeing Ambassadors, Smart Moves and Mentoring programmes.

Responsibilities

Collaboration & Marketing Support:
Work closely with the Project Coordinators and the Marketing and Engagement Team to create promotional and marketing materials across multiple online platforms to raise awareness of Eikon’s services for schools.

Document Preparation & Communication:
Utilise Microsoft Word, Outlook, PowerPoint, Excel, and other software packages to produce correspondence, reports, and documents as required for the Schools Team.

Frontline Support:
Assist frontline Schools staff by responding to inquiries received via the Schools’ Team Inbox, preparing handouts, and managing filing of resources to ensure smooth operations.

Web & Social Media Content Management:
Collaborate with the web designer and marketing team to update content on the Schools Team website and use social media channels to promote Eikon’s services and programmes.

Smart Moves Order Management:
Work with the Schools Programme Coordinator to manage Smart Moves orders, distribution, stock maintenance, and printing of materials, ensuring quality control, proofreading, and liaising with printers for updates or changes.

Record Keeping & System Management:
Maintain accurate records of Schools programme delivery, orders, and resource downloads using the Donorfy management system and the Eikon Surrey Schools Resource Log Handover.

Order Processing & Data Capture:
Use online systems to capture and process order information for various school programmes.

Audit & Reporting Support:
Communicate with schools regarding the Whole School Audit process, assist with setting up audits, extracting data, and support the Schools Programme Coordinator in compiling Smart Schools reports.

Programme Follow-Up & Evaluation:
Support the follow-up of programme deliveries (Smart Schools, Wellbeing Ambassadors, Smart Moves) by ensuring evaluation forms are completed and liaising with schools to address service needs.

Event & Group Administration:
Provide administrative support for events and group activities delivered by the Schools Team, ensuring smooth logistics and documentation.

Newsletter Production:
Assist with the production, distribution, and coordination of Wellbeing newsletters for schools, ensuring content is relevant and timely.

General Administration:
Provide general administrative support including filing, archiving, shredding documents, and retrieving information as needed.

Reception Support:
Cover the reception desk Mon/Thu/Fri 14.00 to 17.00 each week and during periods of absence (e.g., holidays, sickness), ensuring a welcoming and efficient front-of-house service. Answering the telephone and greeting/booking in service users and visitors.

Data Preparation for Reports:
Gather and prepare data for the end-of-month programme reports, ensuring accuracy and timely submission.

Organisational requirements

• Work within Eikon’s equal opportunities, health & safety, and safeguarding policies at all times
• Understand and act when safeguarding issues need to be escalated
• Work as part of a team and attend team meetings, training events and participate fully in 1:1
• Work co-operatively and under the management of The Eikon Charity staff to ensure the highest quality of delivery and support
• Work within Eikon’s internal policies, safeguarding and data protection regulations
• Be responsible for equipment/resources
• Work some planned evenings or weekends
• To promote, monitor and maintain health safety and security in the working environment

Amazing Opportunity for Recent Graduates!

At The Elephant Group, we believe talent is everywhere, but opportunity is not. That’s where we come in. We’re on a mission to create fairer access to top universities for talented young people from underrepresented backgrounds. As our Programme Coordinator, you’ll play a varied and exciting role in helping us drive this change.

This is a chance to blend a love of delivering content to audiences via virtual and in person events with an enthusiasm for working with large groups of young people, schools and university partners. As well as this, you’ll have a flair for providing fantastic customer service with great project management, professional communication and organisation skills to juggle multiple events and programmes simultaneously. Lastly above all, you’ll have a passion for our mission to support young people to reach their full potential.

In the role, you’ll support our Head of Programmes in the delivery of our transformative programmes – Elephant Access and Meta Method. Programme Coordinators are at the heart of our programme delivery, taking an important role in  managing our online and in-person activities including webinars, school visits, and larger events such as our annual Launch, Spring Conference, and Summer Academy events. They also support our evaluation including data gathering and analysis, and lead our social media strategy and PR.

We are a small charity with big plans. In 2024 we were short listed for the “Student Mobility Impact Award” and our inspiring CEO Jayne Taylor, was a finalist in the “Rising Chief Executive” category at the Third Sector Awards. As a non-hierarchical dynamic charity with direct access to our CEO, we encourage regular feedback, and we support colleagues develop areas of interest within the organisation.

This is a brilliant opportunity for a warm, relatable, hard-working graduate to make a difference from the work you do (as well as developing yourself) working in a fast-paced ambitious charity. Come and join our friendly herd! 

Hear from Catherine, one of our employees currently in the role:

"The friendly and supportive working environment at The Elephant Group is what first drew me towards the company. Having the encouragement to share my ideas and make the role my own has allowed me to build my confidence, industry knowledge, and skills in areas I really enjoy, like social media strategy and programme development.

It's the perfect blend of project management, creative content development and programme delivery"

Salary: £23,000- £26,000 depending on experience

Contract: Permanent (subject to a successful probation review at 3 months)

Hours: Full-time only (we are not able to offer job share or compressed hours)

Benefits: 28 days holiday plus 3 days at Christmas and bank holidays, 5% pension contribution, hybrid working, training & development opportunities

Location: Midlands/Yorkshire- Hybrid. Travel to partner schools in the Midlands & Yorkshire 2-3 times a week depending on business need (you must be able to drive), and occasional travel to London

You will need a suitable home working space. We will provide your equipment including furniture if required. You need to live in The Midlands or Yorkshire. Frequent organisational travel is expected with expenses paid.

Essential Skills and Experience

We welcome applications from people that have an enthusiasm for our social justice mission, the desire to develop themselves in the role and the following: 

• Confident, articulate public speaking, presenting and chairing to large groups including young people. 

• Enjoys delivering front led & interactive content.

• Strong written and verbal communication skills .

• Excellent programme/ project / event management skills . 

• Self-organised with an ability to prioritise

• You must have a valid driving licence

• Energised by interacting with our young people and enjoys delivering fantastic professional customer service. 

• Able to work proactively to overcome obstacles to achieve the organisation’s goals with a zeal for achieving excellence.

• Comfortable working in a changing environment using your initiative.

• Hold a undergraduate or post graduate UK degree  (Graduated within the last 5 years)

Desirable Skills and Experience

The most important things to us are: Your passion for our mission, your friendly can-do attitude, ability to connect with others (especially young people), excellent verbal and written communication, initiative, working hard and being organised. The below skills are desirable, but we will provide the right training for the right candidate if you don’t have some of the skills below.

· Experience in managing social media, web CMS or digital apps.

· Excellent IT skills (including Microsoft Suite, Zoom, Canva, and social media).

· Data analysis and presentation.

· Project management, particularly events planning and logistics and/or digital projects.

· Knowledge of UK state education and Higher Education Sector, including widening participation and access schemes.

· Experience working in the education sector (charity programmes, schools, universities).

· Understanding of the university applications cycle and/or the advice & guidance required by schools and students to access higher education.

· Knowledge of safeguarding practices for young people.

· Understanding of the barriers faced by state-educated students in accessing more selective universities.

Essential Requirements

• Eligibility to work in the UK.
• Willingness to undergo an enhanced DBS check.
• Undergraduate or post graduate UK degree. (must have graduated within last 5 years– lived experience is essential for this role)
• Valid UK driving license

Senior Project Manager

UCL Department / Division: Advancement

Grade: 8

Hours: Full Time, Fixed Term Contract

Salary (inclusive of London allowance): £52,762 - £62,035

 About Us

We are UCL: a diverse community with the freedom to challenge and think differently. From cancer research to climate change, dementia to social inequality, the world is facing huge challenges and we’re determined to solve them.

There has never been a more exciting time to join the Advancement office as we plan for our biggest ever fundraising and engagement campaign and support the delivery of the bicentennial programme in 2026. We are a team of exceptionally ambitious, creative and passionate individuals who work together to achieve remarkable things with a global impact, and we would love for you to be part of this exciting journey and our success.

Equity, diversity and inclusion is important to us. We are committed to creating an environment where everyone is encouraged to give their best in a place where their unique experiences, perspectives and skills are seen as valuable assets.

About the role

Please note this position is a secondment fixed-term contract for 12months to cover maternity leave.

As Senior Project Manager you will manage a programme of strategic projects aimed at improving how we source, analyse and utilise our data so that we ensure it generates the most value possible. The postholder will be a key driver of change across the Advancement team, by coordinating the prioritisation and delivery of these projects, ensuring they are delivered on time and to budget.

We are happy to consider applications to work on a part-time, flexible and job share basis wherever possible (minimum 0.8 FTE – equivalent of 4 days per week, stated salary to be pro-rata).

This role is eligible for hybrid working with a minimum of 20% on site.

If you’re interested in hearing more, please contact our recruitment partner and Deputy Managing Director at Charity People, Neil Hogan, or you can download further details from their website.

About you

1. Project start-up and initiation

• Develop a comprehensive understanding of the operational and strategic needs of fundraising and alumni engagement at UCL, and how this is enabled by our data and systems strategy.
• Work with the Advancement Management team (our Associate Directors) and their nominees to define, scope and prioritise the Data and Systems programme of improvement projects.
• Establish the resourcing requirements for each project within the programme. Where appropriate, identify the need for additional resources (internal or external) to deliver on requirements.
• Lead on the setup and start-up of projects in support of the Data and Systems strategy, including ensuring project briefs are clear and approved, project governance arrangements are in place, the relevant stakeholders are engaged, and communications plan is in place.

2. Project Delivery

• Oversee and manage the ongoing delivery of Data and Systems projects, acting as a coordinator between project chairs and the wider team, ensuring project timelines are clear and communicated. 
• Co-develop creative solutions to meet project requirements where appropriate, including procuring new systems or designing new processes in partnership with colleagues.
• Support with the coordination of communication with external suppliers and consultants where appropriate, including supporting with procurement and contract management.
• Oversee and manage project budgets as required.
• Lead on the design and delivery of training for users and the wider team.
• Produce guidance for new and changed systems and processes.
• Conduct Data Privacy Impact Assessments for projects as appropriate, to ensure protection of personal information.
• Oversee and manage the secretariat for particular governance units (management information).
• General project management including project communications and sign-off management.

3. General

• As an active member of the Advancement team, some working outside of core hours may be required on occasion.
• Act as a champion of UCL’s Ways of Working; role-modelling and promoting these behaviours as part of everyday practices in Advancement.
• Champion UCL’s equity, diversity and inclusion ethos in Advancement and across UCL.
• Actively engage in Advancement’s culture of learning and development.
• Carry out duties in a way that embodies UCL’s environmental and social sustainability values, actively supporting UCL’s Sustainability Strategy, policies and objectives within the remit of the role.
• Maintain an awareness and observation of Fire and Health & Safety Regulations.
• Other duties within the scope, spirit and purpose of the role and its grade may be requested by the line manager.

We are pleased to accept applications from individuals who possess transferable skills and experience drawn from sectors outside of Higher Education.

What we offer

We know that our people are our greatest asset and in return we provide an empowering environment where personal and professional growth is invested in. We offer agile working and flexibility around working hours. Working with some of the greatest intellects in the world, UCL also offers a generous pension scheme and holiday allowance, plus closure days and bank holidays. 

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Our commitment to EDI

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

Prospectus is delighted to be supporting our client as they look to appoint a new Director of Programmes – a key senior leadership role supporting with delivery of their new 5-year strategy at a vital time for oracy education

The organisation is the national oracy education charity. They exist to empower every child to use their voice to thrive in school, work and life. Their work with schools across the country transforms learning and life chances through talk by increasing access to a high-quality oracy education for those that need it most. Find out more about why oracy is so vital and the impact this charity has.

You will be joining the organisation at an extremely exciting time, both organisationally and in terms of opportunities for oracy in the education system. Since their founding 9 years ago, they have grown to be working with over 1,100 schools annually. In the Spring they will launch their new strategy for 2025-30, with a vision that every child will have access to a high-quality oracy education, in every school, every day. This includes the ambition to grow their network of Oracy Centres of Excellence from 44 to 600 by 2030. The charity has a highly engaged and ambitious team of c. 55 staff, and a projected annual turnover in the current financial year of £3.4m.

The Programmes Directorate (working closely with the Operations Directorate and the Learning, Impact and Influence Directorate) includes teams working on programme design, delivery and the member experience and success of Oracy Schools and Centres of Excellence. All directorates work closely together to make maximum use of evidence and technology in shaping services to schools. Strong relationships in the team, with schools and partners are central to the organisation and key to success in this role.

The successful candidate will be a pro-active, confident and collaborative leader with a deep understanding of the educational landscape, proven expertise in learning design and a track record of delivering high-quality and transformative programmes at scale. You will be a collaborative leader with the ability to communicate and engage with a wide range of stakeholders, both internally and externally. You will be passionate and driven by improving outcomes for children facing socioeconomic disadvantage and champion the power of oracy education to enable every child to thrive.

Live Webinar

A live webinar will be held, and recorded, on 12th February at 9:00am (GMT). This will be an opportunity to learn more about the role and the organisation's new ambitious strategy from the team, and allow candidates to ask any questions. Further details can be found here, as well as the option to register interes

If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role, including a detailed job description.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application. 

The Vacancy

The Programme Development Manager is committed to supporting colleagues and partners in programme design and development. The team also connects programmatic issues and global policy and advocacy to ensure they are complementary and conducive to external change based on evidence from the ground.

Saferworld’s income is secured primarily from statutory and institutional donors; however, securing funding to support our partners in conflict-affected countries and allow for more flexible programming increasingly requires a more diverse funding base. The Programme Development Manager will support efforts to identify and secure funds from statutory donors, trusts and foundations, and other non-traditional funding mechanisms.

The Programme Development Manager will support a portfolio of Saferworld’s teams in designing and mobilising funding for peace, security and justice programmes. The successful applicant will have a focus of approximately 4 countries, which will be decided based on the candidate’s experience and preference. Working closely with Country Managers/Directors, and programme and grant management colleagues, the post-holder will lead on: coordinating and facilitating programme development processes (including taking the lead in drafting high quality concept notes and proposals, theories of change, logical models, risk matrixes and budgets); developing and supporting the implementation of long-term country funding strategies and donor engagement strategies; and supporting new donor engagement and sustaining relationships with current donors. The post-holder will be responsible for growing institutional funding portfolios in our programmes.

The post-holder will have a successful track record in developing programmes and leading new business development efforts with institutional donors such as the UK Foreign, Commonwealth & Development Office (FCDO), United States Government (USG)/United States Agency for International Development (USAID), the European Union (EU), UN agencies and European Governments such as Swedish International Development Cooperation Agency (Sida). Additional experience in mobilising resource from trusts and foundations and other non-traditional funding mechanisms is desirable.

They will have proven skills and experience in programme management and support, successful programme design processes and bid leadership.

For more information about the roles and responsibilities, person specification and any other requirements, please refer to the job document.

Saferworld reserves the right to close this vacancy early given sufficient quality applicants. We therefore encourage early applications to avoid missing out.

Previous applicants, no need to apply. 

The Organisation

Saferworld is an international organisation dedicated to conflict prevention and peacebuilding programming, policy and practice. We collaborate with institutions and work directly with partners across Africa, Asia, the Middle East and Europe to tackle diverse factors that drive violent conflict, injustice and insecurity. We participate in major global policy debates on peace, justice and security to influence change.

For more information about Saferworld as an organisation, our commitment to diversity and inclusion, safeguarding, interview process or staff benefits, please refer to our website or jobs page.