Payroll Jobs

Background

Women for Women International invests where inequality is greatest by helping women who are forgotten — the women survivors of war and conflict.

In Afghanistan, Bosnia and Herzegovina, the Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda, and South Sudan, women learn skills to rebuild their families and communities through the Women for Women International’s Stronger Women, Stronger Nations Programme. 

They form support networks, are equipped with the skills to earn an income and save and gain knowledge and resources about health and their rights. Since 1993, our global community has invested in the power of over 570,000 women across 17 conflict-affected countries, to create a ripple effect that makes the world more equal, peaceful, and prosperous. 

This is an exciting time to join the team where the role will be a part of a small, very busy and dedicated People, Capability and Culture (PCC) team focusing on the UK and Germany. The role will be the first point of contact with employees and third-party providers. They will provide advice and support on a number of people and culture systems, processes, IT and travel. They will undertake a variety of HR and Operations administration duties, in keeping with employment law, charity policies and procedures, to support the UK and Germany (DE) Team.   

This role with work closely with the Head of PCC & Operations to focus on: 

• The coordination of recruitment working with the UK and DE hiring managers. This includes job postings, advertisements, PCC prescreening, scheduling interviews and liaising with candidates. 

• Being responsible for managing the Diversity Monitoring process for all recruitment activities. 

• Onboarding and welcoming of new recruits; drafting contracts, setting up profiles on BambooHR, ensuring the process is completed in a timely and welcoming way.

• Liaise with hiring manager on the new persons induction, set up meetings and have an onboarding pack ready to send and be completed. Follow up on key documentation and policies have been read and signed. 

• HR operation projects and initiatives, induction, probation, sick leave, staff development, employee administration, policies and procedures, compliance monitoring and offboarding. 

• The maintenance of all HR operations electronic systems in the UK and Germany to ensure all information is updated and accurate, and staff understand how to use the system. 

• Take minutes of meetings as and when required, meeting the deadline in sending out the minutes.   

The role will also focus on office management of the UK Head Office, this includes office maintenance issues, Health & Safety Compliance matters and other relevant areas requiring support as required. Liaising with our IT support team on maintenance of laptops and setting them up for new staff. Be the point of contact for staff office resources, supplies and equipment requirements. 

Has excellent communication skills, including written and verbal to engage with employees and third-party providers. Is proficient in using HRIS software to manage employee data and produce reports. We are looking for someone to join the team who has the ability to identify issues and problem solve, be creative and can build and manage successful relationships with a variety of stakeholders. Previous charity sector experience and someone who can speak German (both verbal and written) is desirable. 

Diversity at Women for Women International is about inclusion, embracing differences, creating possibilities, and growing together for better performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, political opinions, and pregnancy and maternity.  Applications are welcomed and encouraged from all interested parties.

All our staff are required to adhere to WfWI’s Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience and the Leadership Principles: Decisive, Accountable, Courageous, Adaptable and Inclusive.

To learn more about the power of women for women, please go to our website or social media pages.

To apply please complete an online application form on our website. Please can you let us know if you will need reasonable adjustments for the interview.

The closing date for applications is Monday 21st April 2025 18.00.

You will have an opportunity to attend a Q&A with the Head of People, Capability, Culture and Operations on Thursday 10th April 2025, 9.00 – 9.45am. 

If you are interested in attending, please contact HR via the UK Recruitment email address in our Women for Women International UK website.

1st Interview will be online on Monday 28th April 2025. 

2nd Interview will be on Tuesday 6th May 2025, 9.00 – 13.00 and will be in person at our Head Office, London.

Role Context and Purpose

Following recent and projected growth of the organisation, Gaddum is looking to recruit additional resource within the Central team to bolster its support to the organisation, ensuring it delivers safe and high quality services.

The post holder, line managed by the Finance and Resources Director, will join the Finance Assistant and Central Services Coordinator in providing additional resource to the centralised function. Whilst the specific focus of the role will be by way processing payroll and employee expenses, due to the size of the team, there is an expectation that they will work closely with the Central Services Coordinator and Finance Assistant providing additional support to those roles when needed. This is an up to 28 hours per week role, working flexibly and hybrid to suit the needs of the organisation and individual.
 

Main Duties and Responsibilities

Management and delivery of Gaddum’s monthly payroll for all employees:

- Collating information and inputting into company system
- Ensuring accurate and timely processing of salaries including adding new starters, processing leavers, and any other contractual changes

Management of pension scheme:

- Ensuring compliance with auto-enrolment pension
- Adding new starters and processing leavers with the pension provider along with any changes that might impact pension
- Updating pension provider with any monthly contributions

- Supporting employees with payroll queries and investigating discrepancies
- Prepare salary reports to management, explaining key reasons for variances to budget
- Processing and payment of employee expenses on a bi-weekly basis
- Regular cover for Central Services Coordinator on their non-working days and during periods of leave
- Support Finance Assistant during periods of leave and busy periods
- Provide Administrative support with Central team

Other Duties and Responsibilities

- To meet regularly with Finance & Resources Director for supervisions
- Undertake additional duties within competence of post holds as required by the Finance & Resources Director
- Flexible approach to working patterns and in-office working days 

Summary

Are you looking for a short term Payroll role? A fantastic charity is looking for a Payroll Officer to join their team on a short term basis.

This is a fully remote role for 1 month with the potential to extend.

What do you need to succeed in this role?

• At least 3 years in a Payroll position
• Experience using Access Group - Select Pay ideally
• Understanding of HMRC rules
• Immediately available - Starting ASAP

If this sounds like the perfect role for you or you have any questions, please don't hesitate to get in touch with me. Applications are under constant review and the role can close at any time!

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

The Finance Manager is a pivotal role ensuring that all income received is correctly reflected in the fundraising CRM system (Salesforce) and also in the finance software (Sage Intacct).

This role supports the Fundraising Director and Fundraising team with their understanding and knowledge of not only how to approach any new fundraising initiatives (to ensure they are financially complaint), but also to advise on any Tax/VAT concerns.

With exciting plans for the next three year strategy taking the chairty to 2028 and supporting more cancer patients than ever before, this role is key to the development of our income and financial reporting.

Key Responsibilities:

• Analysis and reconciling of income from the different income platforms including income is captured within the correct entity (charity or the trading company), and with the correct VAT treatment
• Reconciliation of income between bank statements and Fundraising CRM system (Salesforce) working alongside the Fundraising team
• Preparing and uploading month-end income journals into Sage Intacct
• Debt reporting and debt chasing, including producing weekly debtors report with narrative
• Supporting the Fundraising team providing financial information; reviewing actuals against budget; supporting with setting budgets/forecasts
• Supporting the Finance Assistance with correct coding, entity and VAT for all sales invoices.
• Upload and/or authorise supplier and staff payments onto the banking system and run reports as and when required from the finance system
• VAT returns
• Control of Web Expenses (staff expenses portal)
• Monthly payroll, year-end payroll (P60’s and P11d returns) using Sage payroll software

In December 2024 we implemented a new finance system - Sage Intacct.  The new appointment must be willing to undertake approx 30 hours of online training (during work hours) to become competent at using the software.

We are recruiting for a part-time Finance Officer to carry out a range of duties to ensure the smooth reporting and processing of the financial procedures of the Institute.

The Chartered Institute for Archaeologists (CIfA) is the leading professional institute representing archaeologists in the UK and overseas. We champion professionalism in archaeology, set and monitor professional standards for archaeological practice and promote good practice. We have just over 4000 individual members and 80 organisations and a team of 17 staff.

We are looking for a focussed and self-motivated individual, who has experience in financial support and undertaking financial tasks including payroll. You will good communication skills and be able to effectively prioritise your workload and to work under your own initiative. You will be familiar with a range of IT and finance systems.

This post provides an exciting and rewarding opportunity to join our team that delivers a high level of service for our members and stakeholders.

Post holders must be resident within the UK and be able to provide their Right to Work in the UK. 

Additional benefits

• 27 days annual leave, 3 additional company holiday days between Christmas and New Year plus bank holidays (pro rata)
• Flexible working arrangements
• Group life scheme

CIfA’s policy on equal opportunities

CIfA is committed to implementing a policy of equal opportunities in archaeology. In line with our equal opportunities policy, we want to ensure that no job applicant receives less favourable treatment or access to opportunities for training and development on any grounds not relevant to employment practice.

CIfA would like to actively encourage qualified individuals to apply for this position, regardless of background or personal disability. If you require any reasonable adjustments during our recruitment processes, including assistance with reading this page or associated documents, please contact us.

To apply, please send us a cover letter explaining your experience and how you meet the job description and person specification, along with a copy of your CV, using ‘Finance Officer’ in the subject line.

Closing date for applications is 5pm, Monday 7 April. Interviews are expected to take place in week of 21 April 2025.

HR Administrator £31,000 per annum– full time,  Permanent, based in East Croydon (3 days per week in the office)

Full Job Description attached below

 

The Rape and Sexual Abuse Support Centre (South London) is looking for an experienced, passionate and professional HR Administrator.   
 

The successful candidate will play a vital role in recruitment, onboarding, payroll administration, and compliance while ensuring all HR processes run smoothly and effectively. 

Responsible to the People & Culture Manager you will be a key member of the People team at RASASC, working alongside our frontline services to ensure they have the support and working environment they need to be able to provide services to survivors. The successful candidate will have a strong track record of HR processes. 

The post is open to female applicants only as the role is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010. 

To apply, please upload an up-to-date CV and cover letter (of up to 1,500 words) identifying how you meet the essential and any desirable qualifications, skills and experience by clicking on the ‘Apply’ button. 

 
Interviews will be rolling from week to week.
 

RASASC is an equal opportunities employer, and we are particularly keen to receive applications from women underrepresented in management and leadership roles in the violence against women and girls movement.
 
 All positions are located in the UK and require the right to work in the UK.

The overall responsibility of the People and Culture Administrator role is to support the smooth running of the Foundation’s People & Culture function. The role is responsible for the administration support to the People & Culture business area, specifically the business partnering team.  

The People & Culture Administrator will play a key role in handling people processes, employee records and provide general HR support, ensuring compliance with policies and procedures. The role will work collaboratively with the Talent Co-ordinator and People Operations Analyst to ensure the full spectrum of the People & Culture directorate is functioning effectively and efficiently. 

Key Responsibilities

People/HR Administration 

• Maintain and update employee records and HR databases, ensuring accuracy and confidentiality. 
• Liaise with the People Business Partners to prepare HR documents, such as contracts, carry out suitable checks (such as OH and DBS) and take up references. 
• Assist with People Operations Analyst with reporting, including tracking key metrics such as absence, turnover, and compliance. 
• Support the administration of People policies, procedures, and processes. 
• Handle general People/HR queries from employees, utilising suitable technology to track, escalate and close off queries. 
• Produce and send HR related letters and correspondence as required. 
• Develop and oversee an adequate, effective, and efficient electronic filing system for storing employee information 
• Support the People Business Partners in managing individual review cycles, sending reminders to managers when reviews are due and signposting staff and Line Managers to further support and guidance.  
• Working with the People Business Partners, collectively manage the 360 feedback surveys for end of year reviews.  
• Ensure reviews are completed on time and closed off on the relevant HR Information systems.  
• Work with the CPO, Head of People & Culture and Internal Communications Manager to develop People related content, for dissemination via Staff Gatherings, Foundation Hub, staff emails and system alerts. 
• Publish and maintain content on the Foundation intranet. 

Payroll & Benefits Administration 

• Assist the People Operations Analyst with payroll processing, ensuring timely and accurate submission of employee data. 
• Maintain records for employee benefits such as pensions, health insurance, and other schemes. 
• Support the administration of annual leave and absence tracking. 

Employee Relations & Compliance 

• Ensure compliance with employment laws, company policies, and GDPR regulations. 
• Assist in handling employee relations matters by supporting documentation and meetings. 
• Maintain and update People policies and procedures as required. 
• Support HR projects, including assisting the People Operations Analyst in delivering employee engagement initiatives etc. 

These responsibilities are not exhaustive, and the Foundation reserves the right to assign other duties commensurate with the role as required.  

Skills, Knowledge and Expertise

Skills & Abilities 

• Strong organisational skills with excellent attention to detail. 
• Ability to manage multiple tasks and prioritise effectively. 
• Excellent verbal and written communication skills. 
• Strong IT skills, including experience with HR systems and Microsoft Office (Excel, Word, Outlook, Teams and SharePoint). 
• Ability to handle confidential information with professionalism and discretion. 
• Problem-solving mindset with a proactive approach to challenges. 
• Commitment to and alignment with the Foundation’s values: Enterprising, Collaborative, Delivery-Minded, Inclusive 

Knowledge & Experience 

• Previous experience in an HR administration role is essential. 
• Understanding of HR processes, employment law, and best practices. 
• Experience using HR software/HRIS. 
• Experience in payroll or benefits administration is desirable but not essential. 
• Desirable - CIPD Level 3 qualification (or working towards), business administration qualification or qualified by experience. 

 (Please note interviews for this role will take place on Thursday 24th and Friday 25th April)

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

The UK Electronics Skills Foundation (UKESF) is an educational charity that collaborates with industry and academia to tackle the skills shortage in the UK’s Electronics sector. We are seeking a hands-on Head of Finance and Business Services to lead our financial operations and business services ensuring strong financial management, compliance, and organisational efficiency.

This is an exciting opportunity to join a fast growing and impactful charity, playing a key role in shaping our financial strategy while ensuring robust financial controls and compliance, and the effectiveness of our business services.

As Head of Finance and Business Services, you will be responsible to the CEO for overseeing all financial aspects at the UKESF, including financial planning, budgeting, reporting, and risk management. A key part of the role is managing grant funding and ensuring compliance with reporting requirements from grantors (e.g. UKRI and Innovate UK). Also, responsible for management of key business services including management information, resources and technology.

This role is ideal for a qualified (or part qualified) ACA, ACCA, CIMA, CIPFA) with experience in charity finance, grant reporting, and financial project management. You will provide strategic leadership while also being hands-on with day-to-day business and financial operations, including managing budgets, payroll, support services, overseeing AP and AR and financial reporting using Xero.   

KEY RESPONSIBILITIES

Financial Strategy & Management

• Contribute to the development of UKESF’s financial strategy, business services and resource strategies.
• Oversee financial planning, budgeting and forecasting, ensuring effective resource allocation and efficient provision of business services.
• Provide financial insights and advice about business services and resources to support strategic decision-making by the Chief Executive and Board of Trustees.
• Prepare accurate financial and management reports including budget and monitoring forecasts for the Board, senior leadership, and funders ensuring timely reporting.
• Ensure compliance with charity financial regulations, including SORP and fund accounting. 
• Lead on government grant reporting, ensuring compliance with UKRI, DSIT, and Crown Commercial Office requirements.
• Track and report on multiple funding streams, ensuring accurate project financial management.
• Oversee statutory accounts preparation and the annual audit process.
• Manage and develop strong financial controls and risk management processes.
• Monitor cashflow and report regularly to CEO any concerns

Grant & Project Finance Management

• Manage delivery contracts and, grant funding, ensuring compliance with financial and reporting conditions are met.
• Develop project budgets and financial models for funding applications.
• Review and monitor ongoing projects cost
• Monitor grant expenditure and prepare financial reports for funders.

Day-to-Day Financial and Business Operations

• Oversee business services contracts, procurement, financial controls, payroll, pensions, VAT, and gift giving processes and liaising with relevant agencies as appropriate.
• Ensure efficient financial administration, including reconciliations and expense management.
• Through Cashflow monitoring manage bank balances utilising investment accounts where appropriate to maximise revenue.Manage financial systems and reporting using Xero accounting software.
• Manage IT support contract ensuring Cyber Essential standard compliance.

Governance & Leadership

• Act as the key financial and business services advisor to the Chief Executive and Board of Trustees.
• Produce reports and financial insights.
• Develop and implement financial and business services policies and procedures.
• Support team on all routine finance and business services tasks.
• Manage external stakeholders and contractors.

ABOUT YOU

Essential

• Qualified or part qualified accountant (ACA, ACCA, CIMA, CIPFA or equivalent).
• Knowledge of charity finance, including SORP, fund accounting, and financial governance. 
• Expertise in financial and management accounting, including reconciliations and cash flow management. 
• Experience in budgeting, financial and resource planning, and project costings for multi-stream funding.
• Proficiency in Xero accounting software, including financial reporting, bank reconciliations, and payroll.
• Strong financial analysis skills, with the ability to present financial information to non-financial stakeholders.
• Experience in preparing statutory accounts and working with auditors.

Desirable

• Experience working in a small charity or organisation with multiple funding streams.
• Experience managing and reporting on grant funding, for instance from UKRI and Innovate UK.
• Experiences of business services e.g. management information, resource management and management of business services contracts.Experience supporting governance processes and working with trustees.
• Experience of Government Contracts through Crown Commercial Service
• Experience of successful implementation and rollout of new CRM systems.

WHAT WE OFFER

• Flexible working hybrid working.
• The opportunity to play a key leadership role in a growing and impactful charity.
• Competitive salary and pension contributions.
• A chance to make a difference in addressing the UK’s Electronics skills shortage.
• Support to complete accountancy qualifications.

To apply, please submit your CV and a cover letter outlining your suitability for the role.

If you have any questions or would like an informal discussion, please contact us.

Accounts and Business Officer

We are seeking a detail-oriented, entrepreneurial, and innovative Accounts and Business Officer to join the team at the charity’s headquarters in Rugby. 

Position: Accounts and Business Officer

Salary: £26,000 - £27,500 per annum

Location: Rugby, Midlands

Hours: 30 hours per week, Monday – Friday

Contract: Permanent

About the Role

As an Accounts and Business Officer, you will play a vital role in ensuring smooth financial operations within the organisation. Working closely with the Finance Manager and Senior Leadership Team, you will manage invoicing, payroll, and accounts while also supporting the development and closure of side businesses linked to the charity.

Key Responsibilities:

• Financial Management: Raise and process invoices, manage accounts payable/receivable, and ensure accurate financial transactions.

• Payroll Processing: Operate Sage payroll systems to process salaries and maintain compliance.

• Business Development: Support the start-up and closure of side businesses, ensuring financial sustainability.

• Financial Reporting: Maintain financial records, assist with audits, and provide insights for strategic decision-making.

• Collaboration: Work closely with HR, management, and leadership teams to support financial planning and business operations.

• Process Improvement: Identify opportunities for innovation and efficiency within financial and business functions.

• Any other tasks commensurate with the work of the organisation in agreement with the leadership team

About You

We are looking for an enthusiastic and solution-focused professional with:

• Experience in accounts management, business finance, or a related role.

• Proficiency in Sage payroll software and financial record-keeping systems.

• Strong knowledge of invoicing, accounts payable, and receivable processes.

• An entrepreneurial mindset, with the ability to support business development.

• Excellent organisational and time-management skills.

• Strong communication skills to engage with multiple departments.

• A qualification in Accounting, Finance, or Business Administration (desirable).

About the Organisation

The charity is a UK-wide voluntary organisation based in Warwickshire, dedicated to building inclusive communities founded on justice, advocacy, empowerment, and friendship. They specialise in supporting individuals of all ages who are isolated or at risk of exclusion, pioneering Circles of Support, Independent and Collective Advocacy, Person-Centred Planning, and full participation in mainstream life. 

Other roles you may have experience of could include: Accounts Manager, Finance Officer, Business Development Officer, Payroll Manager, Financial Administrator, Financial Coordinator.

If you are a detail-driven, entrepreneurial professional with a passion for financial management and business innovation, we would love to hear from you. Apply now to be part of the dedicated team!

ABOUT US – THE GESTALT CENTRE

We are the Gestalt Centre, an established therapy not-for-profit organisation, supporting the mental and psychological well-being of individuals, groups, and organisations. We are a dynamic charity that runs, accommodates, and supports a number of counselling, psychotherapy, personal and professional development courses, and a range of therapeutic practices that enhance mental and psychological wellbeing.

As Gestalt Centre, our relationship with people who work for the centre starts from a place of trust. We see our structure as an organisational shape that we use to organise ourselves. What matters for us is how we all work together. We prioritise collaboration and ‘horizontal’ consultative decision making with individual and collective responsibility and accountability.

OUR VISION is a world were meaningful and fulfilling relationships lead to wellbeing and positive change in people’s lives.

OUR PURPOSE is to promote the mental and psychological well-being of individuals, groups and organisations through Gestalt education, training, and practice.

Gestalt is a life-changing approach to life, counselling, and psychotherapy. It enables people to develop meaningful relationships, navigate change and lead fulfilling lives by creatively utilising their own resources, skills, and strengths.

OUR VALUES

• Awareness and personal responsibility.
• Diversity, equality, inclusion and anti-discrimination.
• Kindness and respect for each other and the space we cohabit.
• Collaboration and community: every person matters and so does the collective.

Ready to make a difference? Join us!

We are seeking to appoint a highly motivated and experienced Finance Manager with strong background in charity finance to join our Executive team. A key role working closely with the CEO, the Executive team and Trustees.

✔ join a highly committed, experienced and collaborative team in a dynamic organisation, with strong collaborative and human-centric practice, growing and changing in innovative ways

✔ deliver a diverse role with opportunities to grow as a professional

✔ join the Gestalt Centre, a beacon of excellence in the therapy world

✔ support people develop emotional and psychological wellbeing and create a world where meaningful relationships lead to wellbeing and positive change in people’s lives

✔ flexible working and hybrid with home working and convenient office location when you’re in the office.

ABOUT THE ROLE

FINANCE MANAGER JOB DESCRIPTION

Role Purpose

The Finance Manager will proactively plan, manage and oversee the financial strategy, operations, and compliance of our dynamic and growing organisation. The role contributes directly to the organisation’s strategic planning and has hands-on oversight of financial transactions, operations, compliance and reporting.  

As the Finance Manager, you will be a member of the Executive leadership team working closely with the CEO on matters of financial strategy and business development - contributing to strategic decisions and providing financial guidance.

Main Objectives

• Provide leadership, in-depth knowledge and financial expertise to support the organisation’s strategy, business development and operations. 
• Manage the day-to-day financial operations including payroll, payments, controls and cash flow to ensure sound financial management and accuracy around all financial routines and procedures. Also ensure compliance and accurate reporting.
• Lead on and manage financial planning, budgeting, and forecasting - working closely with the CEO.
• Lead on enhancing procedural efficiencies and streamlining in finance operations.
• Prepare statutory and management accounts. Manage the annual financial audit and implement recommendations.
• Provide and manage sound financial reporting and conduct financial analysis and financial modelling for business development.
• Manage and support the Finance Manager and Bookkeeper.

MAIN RESPONSIBILITIES AND ACCOUNTABILITIES

The role works closely with the CEO and is assisted by the Assistant Finance Manager and the Bookkeeper.

Financial Planning

• Lead on financial planning, budgeting and forecasting.
• Conduct financial analysis to support decision-making, highlighting key trends, opportunities and risks. Also scenario planning and financial modelling for growth and sustainability.
• Provide sound financial advice to the CEO, Executive and Trustees also assisting with business planning and strategy and business development.

Financial Management

• Lead on and manage the annual financial audit, including preparation, responding to auditors queries and implementation of recommendations, effectively and in a timely manner. Also filling with the Charity Commission and Companies House.
• Lead on the day-to-day management of financial operations to ensure sound financial management and accuracy of all financial routines and procedures.
• Monitor performance of actuals in relation to budget, income generation targets, approved expenditure and in relation to forecast. Note, analyse and comment on variations and propose adjustments.  
• Prepare quarterly management accounts and reports for decision-making and planning.
•  Advise on and manage investments and cashflow.

Governance: Policies, procedures and financial controls

• Ensure compliance with all requirements and standards in respect to Insurance, Companies House, Charities Commission and HMRC.
• Proactively lead on process improvements as we grow. Includes writing, reviewing and updating finance procedures and policies, in collaboration with the CEO and Executive colleagues.
• Ensure governance documents are up to date. Including Trustees appointment and resignation records, conflict-of-interest forms, and relevant submissions to Companies House.
• Monitoring and mitigating financial risks while maintaining robust internal controls. Also manage credit control and ensure that payments are received on time.
• Ensure financial procedures, policies and reporting systems are updated as required and maintained thereafter.

Accounting

• Supervise and review accounting tasks and records processed by the bookkeeper and the Finance Manager.
• Ensure timely, up to date and accurate accounting practice including journal entries, accruals, phasing and reconciliation.
• Ensure accuracy of income and expenses allocation and coding, including deferred income and monthly reconciliations.
• Review and update coding structures and nominal coding, clearing accounts and reconciliations in collaboration with the CEO and finance colleagues.

Payments and Payroll

• Manage effectively payroll, tax and pension submissions, banking and associated procedures.   
• Ensure all payments are made, received and acknowledged in an accurate, compliant and timely manner.
• Maintain up to date records of financial calculations regarding payments and fees for tutors, assessors and other stakeholders.

Contracts Management

• Ensure that operational, building, insurance and supplier contracts are up to date and renew them as required. Includes utility bills, IT and telephone.
• Prepare and issue employee contracts (working with the CEO/HR).

Support service delivery

• Calculate and prepare courses fees and other financial information for reviews and to support decision-making
• Liaise with students to offer and manage payment plans
• Ensure financial queries by colleagues, collaborators, students and practitioners are dealt with effectively and in a timely manner.
• Support the integration of financial and operational systems.

People Management

• Supervise, manage and support the Finance Manager and Bookkeeper, ensuring and supporting high performance and wellbeing.
• Recruitment, induction and professional development of the finance team. Also ensuring team members understand and adhere to organisational policies and procedures.

ABOUT YOU

PERSON SPECIFICATION

Qualifications and experience  

• Qualified or part-qualified (final stage), for example ACA, ACMA, CIPFA, CIMA.
• Minimum 3 years relevant financial management experience working with a charity/not for profit.
• Good experience of sound accounting and financial management in the charity/not for profit sector. Good knowledge of charity accounting and the Charity SORP.
• Sound knowledge and experience of leading and managing the audit process.
• Thorough practical up-to-date understanding of management accounting principles and techniques.
• In-depth knowledge and experience with payroll and pension processes and management systems for accounting functions, including QuickBooks.
• Sound knowledge and experience providing monthly management accounts, year-end statutory accounts and financial reporting.
• Extensive experience of contributing to the strategic, organisational and financial planning processes and leading on budgeting and forecasting.
• Extensive experience in balancing competing complexities of a busy role and prioritising effectively, forward planning and working to tight deadlines.
• Sound experience working effectively with confidentiality and GDPR in mind and in line with organisational policies and practice.
• Good experience with organisational realities, challenges and opportunities in the charity sector.
• Experience of working well within a multidisciplinary team (desirable).
• Experience facilitating or leading change and growth (desirable).

Qualities

• Awareness of self and others alongside a learning and growth mindset
• Leadership and management with kindness, integrity and collaboration
• Excellent communication and interpersonal skills including ability to communicate financial concepts and information in accurate, simple and clear ways and work collaboratively across teams and at a senior level
• Proactive dynamic leadership and project management skills and ability to apply big picture thinking. 
• Excellent numeracy skills with attention to detail, sound analytical and problem-solving skills. 
• Ability to be flexible and adaptable in a dynamic organisation.
• Ability to receive and provide feedback, learn and grow as a professional
• Creativity, resourcefulness and an open mind to be able to see opportunities, embrace challenges and facilitate resolution of any issues.
• Ability to work under pressure and to tight deadlines.
• Passion and commitment to the Gestalt Centre values, work and direction
• Commitment to equality, diversity, inclusion and anti-discrimination.
• Excellent IT skills, including advanced Microsoft Excel skills and accounting software systems
• Competency using MS Office, email, online platforms and learning management systems

Head of Finance


About us

Thames Valley Air Ambulance exists to give everybody within our community the best chance of surviving and recovering from an emergency. We are here for you and your loved ones. In Berkshire, Buckinghamshire, and Oxfordshire. Whoever you are. Wherever and whenever you need us.

The role

We are recruiting for a Head of Finance to be responsible for delivering a high quality Finance service to the charity.   You will provide accurate and timely financial reporting, budgeting and forecasting to assist with the organisation’s decision making and ensure that robust financial controls are in place in order to ensure the charity can meet its various compliance requirements.  You will also be responsible for the management and development of a small finance team.

About you

You will be a CCAB qualified accountant with previous experience of working in senior finance roles. You will have excellent technical accounting, payroll and tax knowledge, coupled with an ability to communicate effectively across all levels of the organisation.   You will be used to working to deadlines and have the ability to act on your own initiative, prioritising tasks effectively in order to meet the needs of the organisation.

If you have an interest in the charity sector and are passionate about making a difference to people’s lives in your local area, then we would love to hear from you!

In return we offer a competitive salary and great staff benefits such as:

• 25 Days holiday (Rising to 30 days after five years’ service)
• Hybrid Working with a minimum attendance in HQ of 2 days per week (subject to business needs)
• Holiday Trading 
• Free annual Flu Vaccination
• Option to purchase a Blue Light Card
• Employee Assistance Programme
• Company Pension Scheme
• Health Cash Plan

Successful appointment to this post will be subject to a DBS check

Vacancy Closing Date: 28th April 2025 at Midday

Location: Stokenchurch
Contract Type: Permanent
Hours: Full time 37.5 hours per week
Salary:  £59,820 - £64,515

You may also have experience in the following: Head of Finance, Finance Director, Finance Manager, Group Finance Director, Accountant, Qualified Accountant, Management Accountant, Financial Accountant, Financial Controller, Director of Finance, CIMA, ACCA, AAT, etc

REF- 220 765

Our client, a specialist University are seeking a temporary HR Operations Administrator on a full-time basis (35 hours per week), running for 1-month in the first instance. The post will be looking to start as soon as possible and will be based 3 days on-site in Central London.

Key responsibilities for this post will include:

• Provide first-line HR support and guidance to staff and managers on HR issues.
• Ensure a professional and efficient administrative service across all HR operations and the employee lifecycle.
• Act as the first point of contact for HR queries, delivering excellent customer service.
• Maintain up-to-date knowledge of HR policies, advising on routine matters (e.g., probation, appraisals, leave, pay, benefits, parental leave).
• Accurately process payroll information, liaising with the Payroll and Pensions Manager.
• Use systems to generate management reports for HR and leadership teams.
• Process casual worker appointments, verifying right to work, advising on pay rates, and ensuring payroll deadlines are met.
• Manage employee record updates, contract changes, and leaver processes (e.g., confirming resignations, retirements, and contract terminations).
• Oversee probation reviews, sickness records, and annual leave calculations.

To be considered for this post, you will have:

• Experience within a similar position, particularly within a Higher Education setting.
• Strong customer-centred approach with excellent verbal and written communication skills.
• Proven administrative experience in an HR environment.
• Experience using HR/Payroll systems and financial management systems.
• Ability to manage complex diary commitments for senior staff using electronic calendars.
• High attention to detail and accuracy in written communication.
• Strong IT skills including Microsoft Office packages.
• Ability to handle sensitive and confidential information with discretion.

The post is looking to start as soon as possible, so you will need to be available immediately or at short notice to be considered.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

This is a newly created role which is being introduced to support the centralisation and future growth of the Marlow Education Trust . This hands-on role will be responsible for preparation of monthly management accounts, ensuring all transactions and month-end processes are carried out, preparation of balance sheet, capital projects and fixed assets reconciliations , line management of finance officers and assistants, as well as  oversight of accounts payable, accounts receivable and VAT returns. You will be involved in cash flow forecasting, treasury/banking processes, budgeting/forecasting process, monthly reporting, variance analysis and more. You will support the CFO, and work closely with all schools’ leadership teams and Headteachers.

The successful candidate will have previous financial experience ideally in a school environment and a recognised accounting qualification,, and will be flexible and able to  demonstrate an ability to adapt to a changing environment. You will be professional in your approach to all aspects of the role,  extremely well organised, a team player and competent with accounting and procurement software, MsOffice and Google Suites. 

Main Responsibilities 

• Produce draft monthly and annual financial statements, including payroll and balance sheets reconciliations, income and expenditure, and cash flow statements

• Undertake payroll preparation including staff cost allocation on a monthly basis

• Support the production of regular re-forecasts during the academic year

• Prepare and post monthly and annual prepayment and accruals

• Maintain fixed asset register and post depreciation

• Monitor of capital projects income and expenditure and carry out necessary postings at the end of each project

• Ensure compliance with VAT, taxation, and other liabilities, minimizing amounts due while meeting legal requirements

• Undertake a credit control function thus ensuring that the payment of outstanding sums are received as swiftly as possible

• Liaise with auditors and facilitate all audit arrangements

• Manage finance team in the central services and work closely with School Leaders to provide consistent financial information to all schools

• Collaborate with the CFO to design and implement new financial systems and processes, ensuring efficiency and effectiveness while maintaining strong internal controls

• Act as an extended part of the schools' Senior Leadership Teams, providing high-level support to their back-office functions

• Support schools in setting reliable and realistic budgets based on consistent planning assumptions

• Monitor and identify corrective actions when necessary to ensure budget adherence.

• Serve as a liaison between the finance team and our schools, providing support and equipping them to carry out their roles effectively

• Develop the knowledge and understanding of the Trust’s schools' Leadership Teams, fostering professional relationships and networking opportunities between school

Other 

• Work within school policies and procedures, including participating in performance management and professional  development as required 

• Contributing to the development of systems and procedures, sharing best practice with colleagues and proactively seeking  opportunities for improvement 

• Support and provide cover within the finance team as required 

• Promote the ethos of the Trust

• To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times 

• To carry out duties and responsibilities in accordance with the school and Academy Trust’s Health and Safety Policy and relevant Health and Safety legislation 

• To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents

• To observe proper professional boundaries and having regard to the safeguarding and wellbeing of students 

• The post holder is responsible for ensuring all child protection and Safeguarding policies are adhered to and that any concerns or incidents are raised in accordance with these policies

• To undertake any other task as directed by the CFO commensurate with the level of post