Payroll Jobs

Flint House Police Rehabilitation is a registered Charity offering rehabilitation services to ill or injured serving and retired police officers suffering from a wide variety of physical and mental health conditions. Every year we treat over 3,000 police officers. Located just outside Goring on Thames in our beautiful Flint House and set in 20 acres of ancient woodland, this role will play a crucial role in  support our mission and ensure the financial sustainability of the Charity.

Supporting the CFO in the day to day financial management of the Charity and working alongside the Finance Assistant this role combines robust financial management along with payroll operations, ensuring the accuracy, timeliness, and compliance of the Charity’s payroll processes. This generalist role also includes overseeing the production of the monthly management accounts, statutory financial statements, forecast and budgets, quarterly VAT returns, and other statutory returns, including co-ordinating the annual external audit. This role is central to ensuring the Charity’s financial and payroll systems operate seamlessly, maintaining compliance while delivering excellent service to stakeholders.

Principal Accountabilities

Financial Management 

• Compile and analyse financial information to prepare financial statements, including monthly and annual accounts. 
• Ensure financial records comply with accepted policies and procedures, and all reporting deadlines are met. 
• Prepare financial management reports and ensure accurate and timely monthly, quarterly, and year-end closes. 
• Contribute to the planning and production of annual statutory accounts, working closely with external auditors. 

Compliance and Taxation 

• Oversee statutory returns for VAT, Partial Exemption, and other compliance schemes, ensuring adherence to tax regulations and meeting all deadlines. 
• Keep updated with changes in accounting and tax legislation affecting the charity sector, implementing necessary changes as required. 

Budgeting and Strategic Analysis

• Manage and support budget and forecast activities, analysing financial operations, including revenue, expenditure trends, and financial commitments. 
• Regularly report on key performance indicators and recommend strategies for efficient resource use and process improvement. 

Payroll Management

• Prepare and run the monthly payroll process, ensuring deadlines are met, and pay, pensions, and statutory deductions (e.g., tax, NI) are accurate and compliant with regulations. 
• Maintain and update SAGE Payroll systems, guaranteeing timely and correct payments to employees and external bodies such as HMRC. 
• Serve as the primary point of contact for all payroll-related queries, offering excellent support to employees and stakeholders. 
• Regularly review payroll processes to identify and implement improvements, ensuring efficiency and compliance. 

System and Process Development

• Support the development and maintenance of finance systems, improving accounting controls and reconciliation processes to ensure data integrity. 
• Proactively review and enhance processes related to payroll, accounting systems, and internal controls. 

Other Responsibilities

• Support the CFO in treasury functions and deputize for them as necessary. 
• Provide training and guidance to both finance and non-finance colleagues. 
• Deliver exceptional customer service to internal and external stakeholders. 

Essential Qualifications and Experience

• Qualified Accountant with a strong background in payroll management. 
• Advanced spreadsheet skills and ability to develop robust financial models. 
• Demonstrated experience in managing monthly payroll processes and handling confidential information appropriately. 
• Proficiency in preparing management accounts, financial statements, forecasts, and budgets. 
• Strong communication skills to present financial information and deliver training effectively.
• Demonstrated expertise in financial and payroll systems

Desirable Skills and Knowledge 

• Familiarity with SAGE Payroll and Sage Line 50 packages. 
• Understanding of regulatory requirements and governance within the charity sector. 
• Previous experience with Direct Debit Schemes, Large Donor Programs, and Gift Aid. 

Our benefits are competive 

Holiday - 36 days p.a. rising by 1 every 5 years to a maximum of 41 days – with the office closed between Christmas and New Year

we also offer : 

Pension, Life Assurance,Company Sick Pay, Healthcare Cash Plan, Blue Light Scheme,Gym on site, Lunch, Free parking and a comprehensive EAP program

We intend to interview as suitable candidates apply. Please submit an application form with your CV.

NO AGENCIES PLEASE 

We regret we are unable to offer visa sponsorship for this role. 

We are looking for candidates with a background in charity financial administration to join our busy small, committed team. You will ensure that financial records are kept up to date and you will administer the budget and produce financial reports regularly. The post holder works closely with the Director, Head of Fundraising and the Treasurer to produce accurate and timely accounts and updates and liaise with our payroll providers. 

 If you would like to find out more about the role, please download our application pack from our website Join the team | SeeSaw

We will be operating a rolling recruitment process and may bring the closing date forward if we find a suitable candidate. Please don’t wait until the final closing date to apply.  

To apply please send your CV and a covering letter explaining why you are interested in the role and how you meet the Person Specification. 

Department: People Team
Location: hybrid – a minimum of 1 day in our Aldgate, London office each week
Hours of Work: 37.5 hours per week
Contract: permanent, full time
Salary: £48,000 – £50,000 per annum
Closing date: Monday 9th December at 11.59pm

Interview dates: Tuesday 17th (afternoon) and Wednesday 18th December (afternoon)

Annual Leave: 33 days (plus eight bank holidays)

Benefits:

• enhanced maternity, paternity, adoption, and shared parental pay
• family-friendly policies
• 8% employer pension contribution (Aviva) or opportunity to continue NHS pension
• free health cashback plan (Medicash): employee cover plus up to four dependent children
• 24/7 virtual GP access (UK registered), plus access to Best Doctors
• free, confidential employee assistance programme (Medicash)
• access to wellbeing app (healthy living tips and Bright TV )
• flexible working options including hybrid working, flexible working patterns such as part-time, compressed hours, and more*
• learning and development committed (bespoke training, LinkedIn Learning etc)
• employee health and wellbeing committed (Menopause Friendly accreditation, Disability Confident employer etc)

Background:

Every three minutes someone in the UK develops dementia: a progressive and complex condition that can be devastating for the whole family. One in two of us will be affected by dementia in our lifetime – either by caring for someone with the condition, developing it ourselves, or both.

Dementia UK is the specialist dementia nursing charity that is there for the whole family. Our specialist nurses, known as Admiral Nurses, provide free, expert advice, support and understanding to help families care for their loved one. Every day, Admiral Nurses help families up and down the country to have the best life possible, for as long as possible.

Purpose of the job/About the role

As Reward and Benefits Manager, you will be the subject matter expert on all aspects of employee reward, ensuring Dementia UK has effective, fair and transparent pay practices, and a benefits package that sets us apart.

Working closely with the People and Finance teams, you will lead the end-to-end payroll process, ensuring accurate, timely, and compliant monthly processing. You will manage all employee benefits for the charity, liaising with suppliers, negotiating favourable terms, and proposing updates and improvements. Additionally, you’ll provide training and support to the People team to enhance their knowledge of reward practices, and will ensure our pay and benefits offering is effectively communicated across the charity.

As our pensions expert, you will ensure compliance with relevant regulations across the Dementia UK Aviva and NHS pension schemes, including auto-enrolment. You will act as the main point of contact between the charity and our pension and payroll providers, fostering strong, productive relationships. You will also lead the annual pay review process, conducting market research, analysing relevant data, and recommending an organisational approach. With expertise in job evaluation, you will perform evaluations and advise on role design to ensure a consistent approach is applied.

To succeed in this role, you will bring experience in managing payroll and pensions administration, along with a strong understanding of best practices in staff reward and benefits. You will have worked within a UK HR department and possess a solid knowledge of UK employment legislation relating to employment, reward, pensions, payroll, and GDPR compliance.

If this sounds like you, join us now and be part of a team dedicated to making a real difference in the lives of those affected by dementia.

Our Culture

In addition to a competitive salary and a generous benefits package, we truly value our people. It’s important for us to create a working environment that looks after our workforce to achieve their full potential. You will become part of a diverse and dedicated team who are supported to use and develop their skills. We recognise and value the key role you will play in delivering our strategic plans for the benefit of those living with dementia.

Our staff have a voice. Representatives from different roles and levels across the organisation positively contribute and lead on our working groups around health and wellbeing, menopause, and equality, diversity and inclusion.

Dementia UK is proud to welcome everyone, we aim for a truly inclusive culture with talented, diverse teams that represent a variety of backgrounds, perspectives, and skills. We celebrate difference and individuality and encourage everyone to join us and be their whole selves always.

Dementia UK is a Disability Confident Employer. If you’d like support to make an application or to tell us you’re applying under the Disability Confident Scheme, contact our recrutiment team.

By applying to join Dementia UK, you acknowledge that in the event you are successful for the role, any offer and your ongoing employment will be conditional on you having or obtaining the right to work in the UK.

*Please note that any decision on flexible working is based on business needs

When you apply for a job at Dementia UK, we will collect certain information about you to process your application and assess your suitability for the role. Further details can be found in our privacy notice.

The Trust for Developing Communities is recruiting a Finance Manager to join the brilliant TDC Finance Team to provide high quality and valuable financial management that will support us to tackle inequality in Brighton and Hove.

The Finance Manager will play a pivotal role in ensuring the effective management of TDC's finances. Overseeing core financial operations, you will support budget holders, provide critical financial insights, and manage the payroll process. Working closely with the Finance Director and Finance Assistant, you will help maintain and enhance the financial systems that underpin our charitable work.

This role will suit someone who is proactive and organised with great attention to detail. TDCs Finance Team works closely with Delivery departments and the Senior Leadership Team so the role will be varied with lots of knowledge sharing and development opportunities.

The Degrees Initiative is a UK-based NGO that builds the capacity of developing countries to evaluate solar radiation management (SRM), a controversial proposal for reducing some impacts of climate change by reflecting sunlight away from the Earth. 

The Operations Officer role offers a fantastic opportunity for the right candidate to advance while helping scale-up the organisation’s operations. They will get to work with some the world’s leading SRM experts both inside and outside of Degrees and play a central role in building an initiative that is changing the field of SRM. 

Joining a growing team, the Operations Officer will work closely with the Chief Operations Officer (COO) and the Executive Support Manager to support and improve the finance and operations of the charity. This role will be suitable for an operations generalist as it will involve a variety of projects and tasks spanning finance, HR, IT, operations and governance, including administrative support to help the rest of the team deliver its work. We are looking for someone dynamic, with a keen desire to help the COO improve and streamline processes across the organisation as it grows. Specific responsibilities will include, but are not limited to: 

• Working on a variety of operational projects such as ensuring compliance with GDPR regulations and improving our cyber security; 

• Organising and improving operational procedures, with an eye to using new software solutions where suitable; 

• Supporting financial administration by liaising with the external finance provider; 

• Managing payments, payroll, expenses, and processing supplier invoices and credit card reconciliations; 

• Assisting in the completion of the charity’s annual report, and other management and donor reporting;

• Supporting the day-to-day human resources and recruitment process for new roles; 

• Helping improve our hiring processes and HR recording keeping; 

• Managing the induction processes for new joiners including oversight of employee contracts and offer letters; 

• Maintaining the staff handbook and relevant HR processes and procedures; 

• Being the contact point with the charity’s outsourced IT provider; 

• Conducting routine administrative and documentation duties such as managing charity correspondence; 

• Maintaining systems for the retention, protection, retrieval, transfer and disposal of documents and records; 

• Managing the charity’s email inboxes, answering/forwarding/filing/deleting as applicable; 

• Maintaining regulatory filings and other compliance matters with HMRC, Companies House, the Charity Commission, etc.; 

• Liaising with the Board for administrative purposes, supporting the Executive Support Manager where appropriate; 

• Liaising with insurance providers to maintain adequate business insurance;

• Arranging travel for staff and other participants as required, including reimbursements; 

• Providing other administrative support, as necessary, to support staff. 

Role description: 

We are seeking a highly motivated self-driven, and energetic individual to join our Fundraising Team as the Corporate Fundraising Officer. You will lead on fostering excellent working relationships with potential and existing corporate partners. You will need to work closely with the Philanthropy and Partnerships Manager to shape the plans required for the future.

The post holder will require a good knowledge of fundraising and considerable energy and enthusiasm that will inspire excellent relationships by increasing charity of the year partnerships and employee fundraising/giving. You will be target driven, proactive, a determined self-starter and thrive on working with a range of partners, encouraging them to choose Southampton Hospitals Charity as their preferred charity. 

Main Responsibilities: 

• Proactively source, research and approach new corporates in order to achieve annual income targets with a focus on charity of the year partnerships, payroll giving, employee fundraising/giving, peer to peer initiatives and marketing opportunities. 

• Develop, implement, and sustain a dynamic corporate fundraising portfolio, maintaining a well-organised pipeline of funding opportunities.  

• Devise and implement a long-term corporate fundraising strategy to cultivate and secure significant donations from new and existing supporters. 

• Curate an excellent cultivation and stewardship journey in order to build and strengthen relationships and maximise income to meet agreed income targets.

• Attend and contribute to networking events, whilst actively organising events to foster relationships with new and existing corporate donors.  

• Identify, pursue and make applications to corporate funding opportunities by aligning proposals with companies' ESG policies, emphasising shared values and potential partnerships.  

• Develop creative fundraising campaigns and commercial sponsorship opportunities working with the events team to support with event costs.

• Work with the wider charity team to identify networks of prospective corporate partners and plan relationship building as most appropriate. 

• Maintain precise and well-managed donor information in the organisation’s database to facilitate efficient tracking and follow-up, and ensure records are kept up to date in a timely, accurate and consistent manner. 

• Coordinate and organise corporate volunteering activities for our corporate partners. 

• Organise events for, and with corporate partners to enhance engagement and visibility.  

• Support the fundraising team with social media content ideas that highlight our activities and showcase the impact of corporate engagement. 

Other: 

• To keep updated with guidance and best practice from the Fundraising Regulator and Chartered Institute of Fundraising. 

• Work closely with hospital consultants and other individuals leading on approved projects to ensure a full understanding of the project that can be relayed back to both existing and potential corporate partners.

​Person Specification: 

Knowledge and experience -

• Excellent IT skills including using Excel, Word, Outlook and PowerPoint as well as experience of administering and maintaining dedicated supporter CMS databases. 

• Knowledge of a fundraising database and knowledge of fundraising regulations e.g. GDPR (Beacon used). 

• Experience of collaborating with companies to encourage employee fundraising for charities. 

• Ability to effectively work under pressure and manage conflicting priorities. 

• Experience of working in corporate fundraising with a proven track record of at least 2 years’ experience. 

Skills, abilities, and behaviours -

• Demonstrated ability to secure funds from new corporate partners, with experience in winning awards exceeding £10,000.  

• Confident and skilled in delivering presentations to a diverse range of supporters, whether in groups, individually, in person, or remotely.  

• Proven experience in crafting persuasive cases for support and donor updates that motivate giving.  

• Excellent understanding of CSR, social value and employee engagement. 

• Expertise in building and maintaining strong donor relationships to ensure sustained support.  

• Strong writing skills for creating compelling cases for support and effectively presenting the organisation’s work to potential donors.  

• Ability to develop, analyse, and interpret budgets and financial information.  

• Proficient in using databases for fundraising performance analysis.  

• Excellent interpersonal and negotiation skills with the ability to motivate and influence people. 

• Ability to build personal, meaningful relationships with colleagues, customers, supporters, and donors. 

• Ability to adapt quickly and be solutions focussed. 

• Ability to prioritise and manage a demanding workload and work on several priorities at once. 

• Ability to work as part of team and to use own initiative.  

• Knowledge and experience of using a CRM database (we use Beacon) 

• Excellent communication skills with an ability to prepare and deliver compelling presentations and engage with a wide range of audiences. 

• Excellent written communication skills with an understanding of how to tailor communications for different audiences/contexts. 

• Self-driven and results orientated with a positive outlook and clear focus on supporters. 

• Willingness and flexibility to attend charity events and fundraising events led by our corporate partners, some of which may fall outside of usual office hours. 

• A full UK driving license and access to a car. 

HR/Payroll Co-ordinator

We are Air Ambulance Charity Kent Surrey Sussex (KSS), and we fight every day to save lives. We are Team KSS, a close-knit team of dedicated, skilled, sector-leading experts with an incredible level of expertise. We are passionate about what we do which drives us to always deliver our very best.

We’re driven by our purpose of saving lives and ensuring the best possible outcomes for our patients. Last year alone we responded to over 3,300 incidents. We are fearless and tireless in fighting to save every life.
Our charity headquarters and forward operating base are located at Rochester Airport, with our aircraft hangar and maintained at Redhill Aerodrome. When the call comes, we can reach any part of Kent, Surrey or Sussex in under 30 minutes.

Key Responsibilities

You will be part of a small team of specialists who lead, advise and support the business and help deliver our strategy. With around 160 staff members the HR Team play a hugely important role in all aspects from recruitment to learning, wellbeing to pensions. It is a small team, and we need someone with experience to deal with the multiple facets of HR and someone who is a “doer”. You should be as happy developing strategy as you are running a welcome induction. Life will not be boring, and you will work with some incredible people, and experience some incredible stories. You will go home every day knowing you have made a difference.
This role will require an experienced HR generalist with some knowledge of Payroll or a Payroll specialist with previous experience in HR. In both cases you would need a willingness to learn the other aspects.

Key tasks include

• Submit and check our payroll which is managed by Moorepay. This includes handling payroll inquiries, maintaining payroll records, and addressing any discrepancies.
• With the support of our external pension’s advisors, ensure our pension scheme is correctly governed, correct communications are sent to staff and that payments are uploaded to our Pension Scheme.
• Ensure our HR platform (Natural HR) is the single version of truth on employee details, maintained with the latest employee information and that workflows operate correctly and in a timely manner.
• Ensure our learning management system (Learning Hangar) is operating correctly, new courses are added or updated, and staff maintain recency with their compliance courses.
• Lead/oversee the recruitment and induction of new staff.
• An annual renewal of our benefit insurances supported by our brokers Mercer.
• Deal with internal employee relations matters, if they arise. e.g. OH referral, exit interviews, capability reviews.
• Coach our HR apprentice.
• Develop your own skills to ensure KSS maintains compliance with legislation on Pensions, Pay and People related legislation.
• Be the internal subject matter expert for our people systems NaturalHR (HRM), Skills for Health (LMS), and Hireful (ATS)

You will have the support from the Head of HR, a People Buisness Partner and an HR apprentice and the wider Corporate Services team. We do not expect to find anyone who specialises in all activities or the systems we use, but familiarity with any of the systems named in the job profile will be an advantage. Given the breadth of the role, we are also willing to consider people with just UK Payroll experience (part time basis). If this is the case, please state it clearly in the application. In essence we can be flexible to build the right team with the skills we need. If you think you can contribute, please apply.

The Directorate

As part of the Corporate Services function it is your job to support the organisation, ensuring it is fit to grow and deliver its ambition. We aspire for excellence in all we do, maintaining full compliance with regulation and ensuring every penny we raise is spent with the high-level care and consideration it merits.

Application and Interview Process

We ask all applicants to ensure that they provide us with an up-to-date CV and a covering statement that is relevant to the role of HR/Payroll Co-ordinator. We recommend that you review the Job Specification within the job description (available on our website), which outlines the essential and desirable requirements for this role, and how we will assess your application to determine whether you meet those essential and desirable qualities.

All shortlisted candidates will then undertake a two-stage interview process, with the first stage being held over Microsoft Teams. All online interviews are booked through our online portal, which will provide a range of times and dates for you to select. The second stage of our interview process will be a more formal face to face interview held at our Charity headquarters at Rochester Airport. For any applicant that requires reasonable adjustments for either stage of the interview process, please ensure that this is outlined in your application or outlined to our HR Team.

The closing date for this role is 22nd December 2024. Please note that we will actively conduct interviews before the closing date of our external advertisement, and this role may close prior to this date if a suitable candidate is found.

Inclusion and Diversity

KSS is committed to creating an equal, diverse and truly inclusive culture where everyone feels welcome and able to be their authentic selves.
We believe that everyone has the right to live without fear or prejudice, and be treated fairly, and with respect and dignity regardless of race, age, gender, disability, sexual orientation, social class, religion and belief

Location: Rochester Airport, Kent
Job Type: Full Time - with consideration to part time working
Contract Type: Permanent
Salary: £30,000 - £35,000 based on level of experience

Benefits

• 33 days annual leave rising with service
• Occupational/Enhanced Sick Pay
• Enhanced Parental Leave
• Access to the Blue Light Card and Blue Light Events
• Access to the Wellbeing Hub
• Money Purchase Pension Scheme
• Employee Assistance Programmes
• Development opportunities

You may also have experience in the following: Payroll Specialist, Finance Assistant, Payroll Manager, Accounts Assistant, Payroll Officer, Human Resources, Payroll Coordinator, HR Assistant, Payroll Administrator, HR Officer, Payroll Clerk, etc.

REF-218 285

Are you a highly organised person who thrives on creating and maintaining seamless HR and payroll processes? Join our dynamic team as an HR Systems and Payroll Officer, where you’ll play a key role in keeping our payroll and our HR systems accurate and efficient. If you love being the go-to person for smooth, reliable processes and enjoy supporting a thriving workplace, we want to hear from you! 

About the role: 

As the HR Systems and Payroll Officer, you will take on a varied role that is central to maintaining and enhancing our HR and payroll systems. You will handle significant data input, act as a system administrator, and ensure seamless payroll processing, accurate data management, and compliance with regulations.

This role also involves providing customer support to system users, troubleshooting issues, developing new processes, training users, and creating guidance materials to ensure effective system use. Ideal role for someone with experience in payroll and HR systems who enjoys streamlining processes and collaborating with cross-functional teams. 

Hybrid working is the norm for us at the moment, so a mix of home and office working is what you'll get, as well as our other benefits. We meet once a month for a department day in our head office in Kings Cross as well as any required training days or in person meetings for a business need. Further details can be discussed with the hiring manager in interview. 

About you: 

• Proven experience in HR systems and payroll processing. 
• Display a strong attention to detail and customer focus. 
• A strong knowledge of HRIS software and payroll systems. 
• Excellent attention to detail, problem-solving skills, and communication abilities. 
• A solid understanding of payroll regulations and compliance. 
• Possess strong organizational, accuracy, communication, and analytical skills. 

About us: 

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life. 

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 12,000 lives every year across all 32 boroughs. 

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You will have the opportunity to actively problem solve and support colleagues across SHP to inspire positive change, all while working in a collaborative and growth-focused environment. 

Join us in creating a brighter, more hopeful future for individuals in need. 

Important Info: 

Closing Date: Sunday, 1st December 2024 @ midnight.

Interview Date: Tuesday 10th or Wednesday 11th December (via Microsoft Teams) 

There when it matters

Sue Ryder has an exciting opportunity within our Finance Directorate for a full or part time Payroll Coordinator. Acting as the main contact with our external payroll manager for the organisation this role plays an integral part in the finance team, ensuring the Sue Ryder payroll is processed accurately and on time within legislative, statutory and company policies and procedures. The Payroll Coordinator will also support in the review and development of current processes and policies.

About the role:
• Be the main contact for the charity to the external payroll manager
• Provide all data required to process the payroll not available on the system to the external payroll manager in line with stated deadlines
• Monitor and manage the payroll inbox, triage payroll queries from the business and raise cases with the external payroll manager where required
• Check the Business Support and Fundraising payroll reports ensuring accuracy for colleagues monthly pay
• Carry out checking of reports and raising any errors with the external payroll manager or local administrators/managers
• Be the main contact for payroll for the payroll administrators across the business
• Prepare information for approval by the Head of Finance for ad-hoc payments including but not limited to cash advances and pension payments
• Inform the Treasury team of net pay and tax expected to be paid from the bank account each month
• Carry out a review of all current payroll policies and documentation suggesting new policies and information to be requested.
• Undertake ad-hoc duties and other responsibilities that may be required by the Head of Finance
• Undertake all tasks in accordance with Data Protection Legislation

About you:
• Familiar with payroll processes and terminology
• Basic knowledge of payroll legislation regarding statutory payments, PAYE and National Insurance
• Basic knowledge of pension legislation regarding statutory rules and payment deadlines
• Ability to work to strict deadlines
• High degree of accuracy and attention to detail
• Knowledge of Microsoft Excel and good all around IT skills
• Planning and organisation skills
• Good verbal and written communication skills

Sue Ryder is here to make sure everyone approaching the end of their life or living with grief can access the support they need. There is no one size fits all when it comes to how we cope and the help we need, but with our support, no one has to face dying or grief alone.

Benefits
• Company pension scheme
• 27 days holiday - rising to 33 with length of service plus bank holidays
• Enhanced maternity and paternity pay
• Enhanced sick pay
• Employee Networks - LGBTQ+, Ethnic Diversity and Equality, People with Disabilities, and Women and Non Binary Individuals
• Staff discount of 10% on new goods online at shop
• Structured induction programme and learning and development opportunities.
For more of our employee benefits please visit our website.

We actively encourage applications from people from all backgrounds to help us to provide the best possible experience for the people who use our services and continue to make Sue Ryder a great place to work, and attract and recruit the best, most diverse workforce possible.

We are particularly interested in increasing applications from the global majority, LGTBQIA+ and people with disabilities as they are currently underrepresented in our organisation.

Please let us know if you have any feedback to make our recruitment processes more accessible and inclusive or if you require any adjustments made to your application or interview process

If you want more than just a job, we want you.

Join the team and be there when it matters.

Job Title: Recruitment and HR Operations Manager
Reporting to: Head of People
Line Managing: People Officer and People Administrator 
Salary: £35,000 - £40,000 (dependent on experience)
Contract type: Full time (37.5 hours)

 About The Felix Project

The Felix Project is London's biggest food redistribution charity and the largest end-to-end food redistribution charity in Europe.  

The Felix Project is a dynamic, ambitious charity working to make London a city where no one goes hungry and good food is never wasted.  

We rescue high quality, fresh and nutritious food that cannot be sold from nearly 500 suppliers including supermarkets, wholesalers, farms, restaurants and delis. We sort and deliver this food to charities, schools and community projects supporting London’s most vulnerable people. 

This year we expect to rescue 13,000 tonnes of food to redistribute to more than 1,000 London frontline charities and primary schools in every borough of London. That’s enough food to make more than 30 million meals. 

The Felix Project is growing fast in response to huge demand. Set up in 2016, we now have around 160 staff working alongside 8,500 volunteers. We have four main operating depots spread across London - in Deptford, Enfield, Park Royal and Poplar. We’re committed to ensuring our different teams work hand-in-hand, so our main hot-desking spaces are built into these depots. 

Alongside our large-scale, depot-based operations we have green ‘point-to-point' food redistribution projects in central London and Canary Wharf. In Poplar, we operate a commercial Kitchen which uses surplus food to cater for up to 5,000 individual meals per day. 
 

Purpose of the Job 
The Recruitment and HR Operations Manager will report direct to the Head of People and lead the end-to-end recruitment and HR operations for our organisation. This role combines the strategic elements of recruitment with operational HR responsibilities, including payroll oversight, HR systems management, and occasionally employee relations support. This role will be line managing the People Officer and People Administrator, who will provide support on the below functions. 

Duties and Accountabilities

Recruitment

• Ensure that end-to-end recruitment is completed for roles across all levels of the organisation; including creating recruitment campaigns and plans
• Overseeing job board accounts
• Develop and execute innovative talent acquisition strategies to attract and retain top talent.
• Partner with department managers to understand their hiring needs and provide guidance throughout the recruitment lifecycle.
• Manage relationships with external recruitment agencies as needed to support hiring goals.

HR Operations

• Oversee HR operations to ensure efficient and compliant HR processes, including payroll processing, benefits administration, and employee record maintenance.
• Ensure compliance with relevant employment laws and internal policies.
• Drive improvements in HR processes and systems to increase efficiency and effectiveness within the team.
• Oversee onboarding and offboarding processes to ensure a seamless employee experience.

Payroll Management

• Oversee payroll processes, ensuring accurate and timely payroll distribution.
• Coordinate with the Finance Department and the People Officer to resolve payroll-related issues.
• Ensure compliance with all payroll-related legal requirements and organisational policies.

HR Systems and Database Oversight

• Oversee databases, ensuring data integrity and security
• Ensure external website, intranet, and SharePoint HR pages are updated and contain most up-to-date information.

Other

• Provide support for ER cases as needed, collaborating with the HR Advisor to ensure fair and consistent application of policies.
• Support the Learning and Development Advisor in development and administration function of training of our staff
• Support HR leadership in fostering a positive workplace culture
• Any other duties as directly by the senior leadership team.

What you’ll get in return

You will be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team. This role is hybrid but there will be travel expected to our Park Royal, Enfield, Deptford, Poplar depots and Canary Wharf Office. The salary is £35,000 to £40,000 per annum, 25 days annual leave + bank holidays. You will be able to further develop your skills through training opportunities if and when required.

Recruitment timeline

We will be assessing candidates and arranging interviews as applications come in, so please apply as soon as possible, to avoid missing out on this opportunity.

Benefits 

• 25 days annual leave per annum (+ bank holidays) plus up to 5 days additional leave for length of service.
• Enhanced Maternity and Paternity leave.
• Birthday day off.
• Access to benefit platform for a wide range of discounts on everyday spends plus gym discounts.
• Training and development opportunities.
• Employee assistance programme including 24 Hour GP helpline.
• Cycle to Work Scheme.
• Opportunity for free meals whilst working at our depots.
• After work activities such as Felix’s softball team, running club and cycling club

People & Culture Advisor

GENERAL FUNCTION: 

The People and Culture Advisor will be instrumental in delivering efficient, timely and effective HR support and advice to employees, managers and leadership throughout the company. The role will be crucial in ensuring consistent and effective application of HR policies, procedures, and initiatives, thus having a positive contribution to a productive workplace.

General People & Culture Support:

· Acting as the primary point of contact for all IEU staff enquiries regarding policies, procedures, staff benefit, leave balances, and other general queries. 

· Supporting implementation of key P&C projects and facilitating ongoing process improvements.

· Support employee engagement initiatives, including recurring surveys and engagement sessions.

· Recommending new approaches, processes and procedures to effect continual improvements in efficiency of the People & Culture department and services performed.

· Remaining abreast of changes to UK specific legislation and Employment Law and communicating relevant changes to UK based staff in a timely manner. 

· Partnering with People & Culture Manager to deliver relevant training, ‘AMA’ sessions, and other initiatives as required.

· Coordinating P&C responses on behalf of IEU to internal and external audit requests.

· Supporting process and workflow development and data management within the Human Resources’ Information System as needed.

· Ensuring timely update of relevant databases, including group life cover, SMS Home Office system, and others

· Supporting, developing, and conducting staff trainings on People & Culture topics, policies, and processes

· Working closely with other members of the global People & Culture team to ensure the completion of standardized, efficient, streamlined People & Culture processes that supports a cohesive staff experience.

· Other duties as assigned by the People & Culture Manager

· In all duties, upholding Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice. 

Employee Relations

· Providing first-level advice to employees, managers and leadership in line with UK employment law, best practice, internal policies and procedures and ACAS guidelines.

· Managing casework including, but not limited to: disciplinaries, grievances, absence reviews, flexible working requests, conflict resolution, redundancies, departmental changes, occupational health queries, performance improvement plans, etc.

· Producing and maintaining casework documentation, including Terms of Reference, minutes, notices, and follow-up correspondence.

· Escalating complex and/or unusual casework to People & Culture Manager.

· Providing coaching for managers on employee relations issues as requested.

· Ensuring all company policies remain up to date, periodically reviewing policies in order to implement relevant changes.

· Advising managers and leadership on the most appropriate casework steps, providing sound reasoning behind suggested options and clearly outlining potential risks.

· Maintain good working relations with all stakeholders, ensuring a discreet, diplomatic approach to Employee Relations issues as they arise.

· Maintaining excellent level of knowledge of current, recent and upcoming developments in UK employment law at a HR practitioner level.

· Managing all employee leave processes, including annual leave, sickness absence, maternity, paternity, adoption, TOIL, compassionate leave, etc.

· Escalating complex and/or unusual cases to People & Culture Manager

· Conducting exit interviews, identifying patterns and communicating to management in an aggregate form

· Producing periodic reports surrounding volume and nature of casework.

Payroll

· Processing timely updates of the payroll system records, including new joiners, leavers, student loan and salary sacrifice information and all variable changes.

· Ensuring all associated processes have been carried out in line with the supplier agreement and in good time.

· Serving as a liaison between the third-party payroll provider, P&C and Finance functions

· Producing all payroll related documentation including LoE changes, pay increases, maternity leave letters, deduction letters and other change letters as required.

· Generating a monthly pension report and timely uploading to the pension provider portal.

· Addressing all employee payroll and pay related enquiries.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

· Degree, preferably in Human Resources or a closely related field or minimum 5 years’ prior relevant experience.

· In possession of or working towards a CIPD Level 5 or higher

· Experience with Human Resources information systems

· Excellent communication and interpersonal skills, including written and verbal.

· Ability to independently manage casework in line with ACAS guidelines.

· Proven knowledge of UK employment law and best practice.

· Proven ability to handle confidential / sensitive information.

· Proven ability to successfully communicate and mediate with both management and staff.

· Ability to champion diversity, equity, and inclusion.

· Proven ability to successfully operate in multi-cultural environments.

Preferred:

· Fluency in a second language other than English, such as French or Arabic

· Experience of working in an International organization or NGO

PHYSICAL DEMANDS and WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions.

Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.

Vacancy Timeframe:

Deadline for applications: Wednesday, 11 December 2024

Wimbledon and Putney Commons Conservators are looking for an experienced part qualified accountant/bookkeeper to support the CFO in all financial aspects for the Charity. This role will be a key member of the busy office team based at the Ranger's Office on Wimbledon Common.

While it is primarily focused on the Common’s bookkeeping, the role is also required to support the running of the main office and dealing with the general public as well as customers and suppliers. This is a new role and the successful applicant will be required to:

• Administer the day to day finances of the Charity.
• Maintain the General Ledger (Sage 50)
• Manage the Sales Ledger including raising invoices and Credit Control.
• Manage the Purchase Ledger, processing bank payments for approval.
• Submit monthly Payroll and Pension information.
• Ensure HMRC VAT and PAYE payments are made accurately on time.
• Take minutes for monthly Finance meetings.
• Support the general running of the office.

Applicants should have at least five years’ experience in a similar role. A recognised accountancy qualification would be of benefit as would experience of charity accounting. Good IT literacy (including experience of Sage and spreadsheets) and good communication skills are essential.

CLPE is based in our beautiful Grade 2 listed building in Southwark. Our Centre houses an amazing collection of 25,000 children’s books as well as being a training and event centre for teachers, publishers and everyone else who works with children’s literature and cares about children’s literacy. We have a friendly, talented and committed team working both from the Centre and remotely. The post holder would be required to work at our Centre at least one day per week but may work remotely for the remainder of their hours.

We are currently undergoing a restructure of the team. This is a new role, reporting to the Finance & Operations Director, and line managing our Finance Administrator. Estimated at 22.5 hours per week with flexible allocation Monday-Friday, and can be offered as year-round or term-time only. On application, please detail your availability and preferences for working patterns, and year-round or term-time only.

Key responsibilities: 

• Ensure accurate and timely financial and management accounting reports are produced each month, that include full-year accounting forecasts and 18 month cashflow forecasts 

• Devise and maintain financial systems, procedures and internal controls for current and new work streams including online developments, grants and funded projects ensuring compliance with administration and financial regulations in relation to charity, trust and company law and regulations and funder requirements.

• Oversee procurement processes in line with the Manual of Authorities, including management of supplier contracts, working with the Centre Manager. This includes, but is not limited to, all contracts relating to the provision of services such as human resources, cleaning and maintenance, IT and reprographics, health and safety. Make timely payments to suppliers and staff using online banking.

The person we are looking for will have: 

• a formal accountancy qualification

• amazing organisational skills and the ability to work and manage others under pressure 

• excellent attention to detail and a commitment to evolving systems and processes that make everything more efficient 

• the ability to liaise and communicate effectively with a wide range of people within and outside of the organisation 

• a willingness to engage, negotiate and hold suppliers accountable for quality service provision 

A generous holiday allowance is provided - 30 days a year for a full time role plus Bank Holidays and closure between Christmas and New Year. 

If you are interested in being part of our team and taking on this key role, we’d love to hear from you. We are scheduling interviews as applications are received. Don’t miss your opportunity, apply now with your CV and a statement detailing how your skills and experience meet the requirements of the role.

Hope and Vision Communities is a small charity providing supported, move-on accommodation for people who have successfully completed residential rehabilitation.  We have a Christian ethos, where everyone can be loved and accepted with a sense of belonging, with the hope and opportunity of a new life.  We are growing to expand who we can help to other geographical areas.  

We are looking for a Finance Officer to work closely with our management team to assist, develop and manage the Charity Finances to support the team across all its operations. If you are excited by this opportunity and helping us and being a crucial support for Hope and Vision Communities to take us to the next stage in our growth, we would love to hear from you.  

In return we will give you support to succeed, a great group of people to work with and the chance to make a real difference to the people we support.