Operation Officer Jobs
ClientEarth is partnering with Altum Consulting in its search for a new Chief Finance and Operations Officer (CFOO). ClientEarth is an innovative legal and environmental charity that uses the power of the law to fight against climate change and protect nature and the environment.
Over the last few years, ClientEarth has experienced a period of growth, strategy refresh and organisational development. There is a strong finance team in place and the previous Chief Finance Officer position has now been expanded to include wider operations.
Reporting directly to the CEO, Laura Clarke,, this critical role is responsible for leading ClientEarth’s international finance and operations teams, including Facilities, Procurement, IT, and Security – a global team, currently encompassing 55 colleagues. The role will work closely with the Board of Trustees, key funders, and the Director of Development, making significant contributions to organisational and programmatic strategy.
This role will offer a salary starting from £118,750 pa (London) / €125.240,69 pa gross / €8.997,18 pm gross (Brussels) (ClientEarth Executive Team band) plus benefits, including flexible working (a hybrid model combining home and office working), and a pension contribution with additional option of salary sacrifice.
Key duties will include:
- Strategic leadership of all financial and operational matters, ensuring the team’s objectives are aligned with organisational goals.
- Supporting the CEO in shaping the organisational business model and scaling global impact.
- Providing strategic financial planning to ensure resources meet desired impacts, including developing KPIs to monitor global financial strategy.
- Oversight of operational budgeting, forecasting, and performance monitoring.
- Ensuring financial compliance with UK Charity Commission regulations and across all international legal entities.
- Management of grant funding, including budgeting, tracking, reporting, and compliance with donor requirements.
- Leading the development and integration of financial and operational systems, streamlining processes, and driving efficiency.
- Overseeing investment management, treasury, and currency strategies to ensure financial resilience.
- Managing organisational risks and ensuring legal and regulatory compliance across all locations.
- Leading, empowering, and motivating the Finance and Operations teams, driving a collaborative and business-partnering approach.
The ideal candidate will:
- Be a qualified accountant (e.g., ACA/FCA, ACCA, CIMA or equivalent) with substantial senior leadership experience, ideally in an INGO or multinational organisation.
- Have expertise in finance, planning, and budgetary control in a complex, geographically diverse organisation.
- Possess strategic experience overseeing operations, including IT, facilities management, procurement, security, and risk management.
- Demonstrate knowledge of charity accounting regulations and managing financial controls and compliance.
- Have a proven track record of managing grant funding, sub-granting, and external partner relationships.
- Be experienced in change management, developing systems, processes, and culture for a global organisation.
- Exhibit excellent influencing, communication, and leadership skills, with the ability to inspire and collaborate across diverse teams and stakeholders,
- Align strongly with ClientEarth’s mission to create systemic change for a healthier planet.
- Have a strong alignment with ClientEarth’s values and commitment to our equity, diversity and inclusion strategy objectives,
To apply for this position or if you have any questions, please get in touch with Altum today. Clicking "apply" on this page will direct you to Altum's website where you can find further contact information.
Altum Consulting will be conducting first-stage interviews up until Friday, February 28th.
This position can be based in either the London or Brussels office (expectation of visible leadership in the office, 2-3 days per week).
One legal victory can change the system. Enough of them can change the future. At ClientEarth, we use the law to protect life on Earth. Learn more here.
Both Altum Group and ClientEarth value diversity and inclusion and the benefits these bring. We welcome applications from people of all backgrounds, particularly from under-represented groups.
Please note: ClientEarth is only able to employ those with the pre-existing legal right to work in the UK or Belgium.
ClientEarth is not a law firm and does not provide legal advice or services to third parties.
Using the power of the law to protect life on Earth.
Full-Time - 35 hours per week
Salary: 34,225 rising to £35,251 in April 2025
This is an exciting opportunity to join the Education team in the Diocese of Chester in this newly formed role, managing the DBE’s financial operations and overseeing its legal work and schools’ capital projects.
The Finance and Operations Officer will be a key member of the Diocesan Education team, responsible for the financial management and operations of the company. This also incorporates overseeing legal matters, liaising with the DBE’s lawyers, and working with our partner company on school capital projects.
The role offers hybrid working that includes working from Church House at Daresbury Park, Warrington (at least three days a week). This is a full-time position, although part-time may be considered for the right candidate.
The job description, person specification and application form can be downloaded from the Diocesan website - Please see website address in the attached documents.
If you wish to have an informal conversation about this role, please contact Susan Kemp, PA to the Director of Education - Please see email address in the attached documents
Closing date: Wednesday 5th March 2025
Interviews: Tuesday 18th March 2025
The client requests no contact from agencies or media sales.
The Institute of Physics (IOP) is one of the world’s largest physical societies. It is both a membership body and a registered charity, representing Physicists and the learned society for Physics in the UK and Ireland, as well as providing a trusted voice for the global physics community.
The IOP promotes the health and wellbeing of the discipline and its many practical applications, reinforcing the links between education, research, industry, and economic and social value. It is investing in its new strategy to tackle the challenges facing skills, science and society. The new strategy also seeks to unlock the potential that the physics community has in tackling our greatest societal and economic challenges, and to engage the public more widely in this.
This post is a key appointment for the IOP, which consists of 140 staff, with offices in London, Dublin and Cardiff and staff spread across the UK and Ireland. With a £17 million turnover the IOP is a core part of the wider IOP Group, which along with IOP publishing has a total of 680 staff and income of £80 million. The IOP is overseen by an elected Council of 18 trustees. The Council delegates executive leadership to the CEO – who this post reports to and the Executive Team, which this post is a key member of, all work closely together in the delivery of the strategy. The IOP’s governance structures have recently been reviewed to ensure that they are fit for purpose for a modern, progressive organisation that encourages strong member engagement.
Following the launch of a new strategy and extensive restructure we are looking for an inspirational Director of People and Operations to lead this work for the IOP.
For the postholder to be successful, they must consult and work closely with IOP staff, the elected officers and Council, engage volunteers and members, and help the organisation to form strong links with key stakeholder and key delivery partners, particularly in key areas of people, workplace, IT and digital. This involves setting clear direction and priorities for the IOP team, delivering measurable impact, developing the assets and infrastructure IOP staff and members rely on.
Application
Alongside your CV, please ensure you include a 1 page cover letter stating how you meet the person specification.
To apply for this role please click the link below, best of luck with your applications!
The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity.
*We request no contact from agencies or media sales.
We strive to make physics accessible to people from all backgrounds.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking a Senior Database Officer to join our Data Team in the Operations department. This full-time position reports to the Senior Database Manager and will collaborate closely with a Database Officer.
As a key member of our team, you will play a vital role in maintaining the accuracy and compliance of our Donorfy database. You will maintain and enhance our Donorfy database, clean, process, and import data from various sources, provide database support to colleagues across the organisation, and collaborate with the Senior Database Manager on database development projects. You will be flexible, able to work under pressure and manage a busy and sometimes competing workload.
Operation Smile is a global nonprofit specialising in cleft surgery and care. We provide medical training, education and mentorship to surgical teams around the world, along with expertise, research and care through our staff and volunteers, working alongside local governments, nonprofits and health systems.
Working Arrangement: Collaborate with your colleagues in-person two days per week at our London office. Candidates must reside within a commutable distance of Greater London.
Job Purpose: Operation Smile UK seeks a passionate Senior Database Officer to manage the front end of its Donorfy CRM system. Working with the data team, you will promote effective CRM use across the organisation, ensuring efficient, regularly reviewed data management processes. Maintaining data accuracy and integrity is crucial, as is securely importing and exporting data to support various teams and provide insights to increase fundraising potential. This position presents a potential career path towards a managerial role for high-performing individuals.
Key Responsibilities:
1. Donorfy (CRM) Management
• Responsible for the front end day to day management of our Donorfy CRM.
• Set up and train new starters on the CRM
• Support and training existing staff to ensure effective use of the CRM
• Manage the flow of financial and non-financial data from third-party platforms and agencies, as well as direct income and data streams. This will include cleaning and preparing data, as well as importing it into Donorfy
• Undertake routine data cleansing and quality control processes to ensure the database is accurate, such as de-duplicating.
• Managing the data specifications and briefs for fulfilment agencies, including undertaking monthly quality analysis of data received from agencies
• Set up and manage Donorfy triggers, workflows and mail merges
• Liaise with Donorfy support, external agencies (MAST) and the wider team to further streamline any data-led processes
2. Financial Reconciliation
• Reconcile income processed and investigate any variances, including following up with fulfilment agencies, fundraising teams, platforms etc.
• Run monthly Gift Aid Claims for eligible single gifts and recurring gifts
• Produce various monthly reports, such as donation reports for fundraising teams and deferred income/restricted income reports to finance
• Produce and maintain the Donorfy custom accounts download
3. CRM Integrations
• Manage and maintain the custom API online income integration between Donorfy and Gravity Forms via the OSUK website
• Manage and maintain the Dotdigital email marketing integration
• Manage and maintain the Enthuse and Justgiving integrations
4. Reporting, Insight and Data Selections
• Support the Senior Database Manager to build/test reports and dashboards via SQL or Power BI to report on key performance indicators and targets
• Monitor existing Power BI reports set up each monthly to ensure they are accurate and report any fixes to the Senior Database Manager
• Run data selections for small-scale campaigns as required by the Senior Database Manager
5. Operational Support and General Tasks
• Backfill the Database Officer and Senior Database Manager roles in their absence
• Assisting the Senior Database Manager with SQL projects and automated workflows
• Keep procedure guides up to date for processes routinely undertaken
• Undertake quarterly audits on large gifts and gift aid declarations/claims
We are actively interviewing for this role on a rolling basis as suitable applicants apply. If you're interested in this role, it is advisable to apply as soon as possible.
Operation Smile UK (OSUK) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: OSUK is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at OSUK are based on business needs, job requirements and individual qualifications, without regard to race, colour, religion or belief, […], family or parental status, or any other status protected by the laws or regulations in the UK. OSUK will not tolerate discrimination or harassment based on any of these characteristics. OSUK encourages applicants of all ages.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. At Operation Smile UK, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We operate a hybrid work structure. We are proudly Disability Confident Committed employers. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact us (further details contained within the job description).
The client requests no contact from agencies or media sales.
Oversee Vista’s financial health, operational efficiency, and HR management, ensuring we meet our ambitious goals.
Key Responsibilities:
· Strategic Leadership: Implement strategic plans and budgets, support the CEO and Board, drive cost-effectiveness, and lead team development.
· Financial Management: Develop and manage budgets, ensure compliance, provide financial guidance, and oversee audits.
· HR Management: Lead HR strategy, ensure legal compliance, manage performance, and foster a positive culture.
· Operations Management: Ensure efficient operations, manage IT systems, develop policies, and lead risk management.
Person Specification:
Education:
· Degree in finance, accounting, business, or related field.
· Qualified Accountant (ACA, CPA, ACCA, CIMA) or qualified by experience (AAT).
Experience:
· 3+ years in charity finance, operations, and HR.
· Experience in co-developing budgets, financial planning, and reporting for sound decision making.
· Experience with audits and compliance (charity commission)
· Strategic HR experience – able to drive a high performance, high support culture
Skills:
· Excellent communication skills – able to translate complex information to lay audience’s
· Collaborative, supportive and able to effectively manage competing priorities
Why Join Us?
· Flexible Working: Hybrid options for work-life balance.
· Professional Growth: Training and career development opportunities.
· Health & Wellbeing: Access to an EAP programme
· Pension Scheme: Competitive contributions.
· Generous Leave: Annual leave plus public holidays.
· Supportive Culture: Collaborative and inclusive environment driven by the needs of people affected by sight loss.
Passionate about making a difference? Apply now to join our team.
· Deadline for applications 9am Monday 24th February
· Please include a CV and covering note including your reasons for applying.
· First interviews will be held online w/c 3rd March 2025.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About The Murray Parish Trust
Children with a serious illness are three times more likely to struggle with their mental health. Their childhoods are overshadowed by coming to terms with diagnosis, hospital stays, treatment, feeling different from friends or managing how their illness affects daily life. Many of them struggle with severe anxiety and depression, experiencing isolation and trauma during their journey. These children are at much higher risk of long-term mental health difficulties that are more complex and difficult to treat, on top of living with often complex medical needs.
Actors Jim Murray and Sarah Parish’s first daughter, Ella-Jayne, was born with Rubinstein-Taybi Syndrome in 2009 and spent half her short life in paediatric intensive care, Southampton Children’s Hospital. Ella-Jayne died, at home, just eight months old. After they recovered from the immediate horror, Jim and Sarah felt an overwhelming drive to help other children and families and founded The Murray Parish Trust in 2014. They were awarded MBE’s in the King’s New Years Honours 2025 for services to seriously ill children and their families.
Our charity delivers projects that support the mental health of seriously ill children and their families. We improve access to specialist, imaginative and empowering support, at the earliest possible moment, to prevent long-term mental health difficulties. We do this by delivering a vast range of projects in children’s hospitals, hospices and other health or community settings across the UK. These include drama, dance, art, nature and music therapy; bereavement and mortuary suites, distraction equipment that reduces anxiety, sanctuary and quiet rooms; sibling support; counselling and therapy rooms; and psychological support for children/family members.
The role - Head of Public Fundraising and Operations
This is an exciting new chapter for The Murray Parish Trust. Our new Head of Public Fundraising and Operations will work closely with the Board of Trustees and our Head of Philanthropy and Projects to scale our impact and expand reach nationwide. They will play a pivotal role in leading operations and shaping the charity’s future, as well as leading on growing income from community, corporate, individual fundraising, which have been identified as strategic fundraising priorities.
We anticipate time will be split roughly equally between leading public fundraising and operational management. There is some freelance support with marketing, corporate and community fundraising, and volunteer coordination, plus trustee support with events; there is scope to expand the team as income grows. This role will support their work as well as personally deliver public fundraising activity, taking sole responsibility for individual giving and legacies.
This is a job of variety, innovation and opportunity. We are looking for an experienced fundraiser, perhaps an aspiring charity CEO, who is looking to develop skills and knowledge in charity management and strategy. This is a job for someone who is ambitious, collaborative, proactive and who has a genuine passion for championing the mental health of seriously ill children and their families.
Key responsibilities
Fundraising: Work alongside with the Head of Philanthropy and Projects to implement the fundraising strategy, including:
- Delivery of the specific fundraising activity delegated to this role to grow income year on year (individuals, community, corporate, legacies, events), supported by the work of freelancers.
- Strategic oversight of all public fundraising including monitoring, evaluating and reporting to the Board.
- Ensure excellence in donor stewardship that helps retain, grow and diversify support from existing donors.
- Maintain a proactive focus on donor acquisition, across the UK, prioritising areas where we have projects.
- Effectively utilise the CRM to proactively and accurately capture donor information and consents.
- Strong focus on return on investment to ensure efficiency in working nationwide, carefully prioritising activity.
Charity management and operations
- Help to shape organisational strategy, using data insight to drive decision making.
- Data management lead; incl. CRM management, data protection, embedding a culture of data collection.
- Lead on setting and managing annual income and expenditure budgets.
- Ensure compliance with the latest regulatory requirements and sector best practice.
- Coordinate and manage policy, procedure, risk management and wider charity administration.
- Provide support for financial management; incl. outsourced book keeping/monthly management accounts; working with accountants to ensure timely production of the Annual Report and Financial Statements
- Work closely with Board members with specific lead responsibility, incl. with the Treasurer in the production of cashflow and other financial reports.
- Supported by the volunteer coordinator (freelance), manage and develop a network of volunteers and ambassadors (e.g. talks, photo calls, events, collection tins, admin, research).
- Act as Secretary to the Board; including statutory filing, coordinating quarterly meetings and taking minutes, compiling/circulating Board papers, diarising other meetings and communication as needed.
- Represent the charity externally with diverse stakeholders.
- Responsible for the effective management and leadership of the public fundraising and operations team.
Within your cover letter, please provide detail about how you meet the person specification within the Job Description, providing evidence and examples wherever possible. This will be used by The Murray Parish Trust to score your application objectively against shortlisting criteria. It would also be helpful to include why this job opportunity and/or our charity particularly appeals to you. Thank you.
Supporting the mental health of seriously ill children, and their families, through specialist, imaginative and empowering projects.
The client requests no contact from agencies or media sales.
Are you a collaborative and organised self starter with excellent attention to detail? Are you interested in supporting refugees and want to help a growing frontline charity to monitor, quantify and communicate our impact to funders and supporters? Do you have experience in administration and data, and enjoy improving systems and processes?
If so, this central role in our charity might be for you!
Reporting to the Director, AFRIL's Monitoring and Operations Officer delivers the central administrative functions of the charity including office administration, equipment and grants/contracts administration, financial record keeping, and drafting communications for a variety of audiences. You will work closely with the Director and Project Leads to deliver and enhance our monitoring and evaluation systems and organise our annual public fundraising campaign. You will supervise office volunteers. We are a friendly team and there is significant scope for growth in this role.
AFRIL is a growing, dynamic charity working with asylum seekers, vulnerable migrants, and refugee families in south east London. We support our clients to lift themselves out of poverty and rebuild their lives in the heart of our community. We provide both crisis support to meet immediate need, and longer-term, flexible programmes to tackle the underlying problems. We engage in policy and legal interventions to influence positive change. Our work is grounded in the values of professionalism, inclusivity, and solidarity, and our approach to service delivery is one of co-production and empowerment. We are 15 staff (7 full time equivalent) and over 80 volunteers.
AFRIL delivers the following core services in the London Boroughs of Lewisham, Greenwich and Southwark:
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Casework and Advocacy Service: providing AQS accredited advice, complex casework and legal interventions in housing and homelessness, asylum support, community care, benefits and related matters. We have an immigration project in partnership with Southwark Law Centre.
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AFRIL Food Bank: food vouchers, parcels and essentials to people with no recourse to public funds.
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Allotment of Refuge: wellbeing support through food growing and climate resilience.
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Rainbow Club Supplementary School:improving educational attainment through weekly supplementary education in English and Maths, arts, music and sports activities to primary age refugee and migrant children.
AFRIL is an equal opportunities employer. We are a diverse staff team and particularly encourage applications from BAME candidates, LGBTQ+ candidates and those with lived experience of asylum/irregular migration. We welcome applications from candidates of all ages and are committed to supporting qualified people to re-enter the workplace after periods of unemployment for example because of homemaking, redundancy, mental health or previous immigration restrictions. Our office is on the first floor of a community centre. We are committed to making reasonable adjustments to support our staff to flourish.
Shortlisted candidates will be invited to interview on 4th March 2025.
The client requests no contact from agencies or media sales.
Hours: Full-time, 35 hours per week
Benefits: Read more about the excellent benefits we offer on our profile page.
Travel: Occasional travel to other UK offices may be required.
Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.
We are looking for an experienced and enthusiastic Senior Data Operations Officer to join the Data & Digital Development team, within the Finance and Corporate Resources Directorate at Versus Arthritis.
About the role
Versus Arthritis is at an exciting point in its Data and Systems Transformation Programme having recently introduced a new database solution for our Services teams: Microsoft Dynamics 365. The role of Senior Data Operations Officer will be crucial in ensuring colleagues in our Services teams receive the support they require, and that we optimise our use of Dynamics.
The Senior Data Operations Officer will be responsible for:
- Overseeing the day-to-day management of Access Charity CRM (thankQ).
- Ensure the charity’s supporter data, processes and systems are efficient, high quality, and compliant with relevant regulations, and drive continuous improvement to meet user needs.
- Support the Data Quality Programme. Drive enhanced data quality by developing processes to standardise and embed improved data capture and monitoring.
- Act as subject matter expert for Microsoft Dynamics 365 and Access Charity CRM.
About you
If your knowledge, skills and experience include the following then we’d love to hear from you:
- Experience working with Microsoft Dynamics 365.
- Working knowledge of structured query language (SQL) Server Management Studio and using SQL to query and select data.
- A working knowledge of General Data Protection Regulations (GDPR) and data protection guidance with practical experience in ensuring compliance.
- Proven experience working in a Senior Data Operations Officer or similar role, ideally within the charity or non-profit sector.
- Continuous enthusiasm for the improvement of processes, data quality and database usage.
- Experience of using Microsoft Excel to manipulate and analyse data.
- Experience of providing database training to users and creating processes and procedures.
- Impeccable attention to detail and the ability to identify and resolve errors calmly and effectively.
*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
As an integral part of our Operations team, the Finance and Operations Officer will work closely with our Operations Manager, playing a key role in supporting the effective management of IRMO's day-to-day operations with a focus on financial responsibilities. The post-holder will also be responsible for administrative tasks such as liaising with service providers and procuring office supplies, as well as supporting the development and implementation of IRMO's policies and procedures. Additionally, the post-holder will act as IRMO's Safeguarding Officer to support the Safeguarding Lead in ensuring compliance with safeguarding policies and promoting a safe environment across the organisation.
Key Responsibilities
Financial Responsibilities
- Maintain accurate and up-to-date financial records using accounting software
- Input all payments, including invoices, expense claims, bank charges, salary payments, HMRC, and any other payments into the financial system
- Generate and issue invoices for services provided, ensuring accuracy and adherence to procedures
- Reconcile all bank accounts regularly, identifying and resolving any discrepancies
- Review transaction lists to identify anomalies such as misposts or missing invoices, taking corrective actions as necessary
- Review accounts receivable balances and follow up on overdue invoices, maintaining effective communication with relevant stakeholders
- Support the development of quotes, budgets, and financial tools in collaboration with the Operations Manager
- Conduct regular analysis of office expenditures to identify cost-saving opportunities and ensure adherence to budgetary guidelines
- Work closely with the Operations Manager to implement and update financial controls to meet the organisation's budgets
- Managing banking transfers and payments
- Provide information to staff on expense procedures and guidelines
- Ensure accurate and timely submission of financial information
Operations Responsibilities
- Liaise with service providers and procure office supplies
- Handle repair and maintenance issues
- Conduct regular stock takes and order office supplies with approval from the Operations Manager and/or Director
- Manage IRMO's IT Fixed Register, including the allocation of IT equipment to team members
- Support the management of IRMO’s systems and processes (including Google Workspace, CRM, HR and Health and Safety platforms)
- Monitor and support the renewal of IRMO’s accreditations, memberships, and
- subscriptions, working in collaboration with the Senior Management Team when relevant
- Support the implementation of organisational policies, procedures, and processes.
- Manage IRMO's Social Media and website
- Promote IRMO's services, projects and activities through the creation of flyers and other promotional materials
- Support in creating institutional materials, such as headed paper and other organisation-wide templates
- Lead the organisation of the Annual General Meeting event and support the planning of other events and activities across the organisation
- Take minutes of board meetings
Safeguarding (admin support):
- Act as the first point of contact to ensure all staff and trustees complete required safeguarding checks, including DBS (Disclosure and Barring Service) checks
- Ensure that safe recruitment procedures are properly implemented throughout the whole organisation and that records and logs are kept up to date
- Work closely with the Safeguarding Lead to ensure the accuracy of safeguarding records and full compliance with IRMO’s safeguarding policy
- Track safeguarding training expiry dates and coordinate the scheduling of new training sessions for staff, volunteers, and trustees.
The post-holder will also be required to:
- Attend regular supervision sessions and team meetings.
- Attend appropriate training and development activities as agreed with their
- line manager.
- Undertake any other activities consistent with the purpose of the role, as directed by their line manager
Person specification
Essential
- At least one year of experience in a similar role
- Excellent written and spoken communication skills in English
- Experience in organising, prioritising and managing time effectively
- Excellent attention to detail
- Excellent IT skills, including Google Workspace applications, Microsoft Office and databases
- Able to work collaboratively with other staff members
- Able to work independently with minimal supervision
- Able to handle confidential or sensitive information in accordance with internal policies and procedures
- Advanced understanding of safeguarding or willingness to undertake training
- A professional and positive attitude
- A flexible approach to work
- Self-motivated and resourceful
- Understanding of issues facing Latin American migrants in the UK
- A commitment to IRMO's mission, vision and values
Desirable
- Experience working or volunteering in the non-profit sector
- Bookkeeping or accounting qualification or equivalent professional experience
- Good written and spoken communication skills in Spanish and/or Portuguese
- Social media management skills
Led by and for the community, we support the development, agency and participation of all Latin Americans and Spanish and Portuguese-speaking migrants
The client requests no contact from agencies or media sales.
SOS Children’s Villages UK is part of a global federation, which exists to ensure that each child and young person grows up with the healthy relationships they need to become their strongest selves. We are the world’s largest non-governmental organisation focused on supporting children and young people who don’t have, or who are at risk of losing, parental care.
We are now looking for a UK-based capable Fundraising Administration & Operations Officer to provide critical support to the Partnerships & Philanthropy and Programme Funding teams.
· Enable smooth operation of systems and processes
· Implement standard operating procedures
· Support high-value fundraising and programme teams to work efficiently and effectively.
· Coordinate diaries, travel, meetings (internal and external)
· Accurate and efficient data collection and reporting
· Oversee Salesforce CRM and manage programme pipelines
· Liaise with colleagues across SOS Children’s Villages UK, the global Federation and external partners
If you are a proactive, detail-oriented professional with experience in operations, systems or administrative roles – and a passion for support teams working to improve children’s lives – we want to hear from you!
To Apply
Please read the full Candidate Pack attached which contains the entire job description and person specification and submit a copy of your CV and a covering letter.
The deadline for applications is Tuesday 11 February 2025 at 23:59 UK time. We reserve the right to close the application process early if a successful candidate is found.
Please note: The post-holder must be UK-based. We are unable to provide employment sponsorship if required and unfortunately cannot progress applications without the required right to live and work in the UK on a permanent contract.
Please read the full Candidate Pack attached which contains the entire job description and person specification, and submit a copy of your CV and a covering letter.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Choices is seeking an individual to support the smooth running of all the organisation’s services and operations, as well was managing our office and general administration, while our Operations Manager is on maternity leave.
We are looking for a highly organised and creative candidate, bringing relevant experience to the role including experience with people, project and database management, to help make a real difference in the lives of mums and their partners who might be marginalised and vulnerable.
Please note that in order to safeguard Choices’ Christian culture and ethos and in keeping with the Equality Act 2010 (Schedule 9 Para 3) Choices’ Trustees have applied an occupational requirement to this role whereby the post holder will be committed to upholding and modelling Choices’ Christian ethos.
If you’re interested or have any questions, please read the job description and get in touch.
Final Deadline: Friday 14th February 2025 at 12pm
Interviews: 25th and 26th February 2025 in the afternoon either online or in person in Islington
Applications for this role are via CV and a covering letter (max 2 A4 pages)
SUMMARY
This maternity cover role will be responsible for the Lab's internal workings - people, culture, ways of working and operations. As an Executive level role, it will share overall responsibility for the Lab’s impact with the other members of the Exec (CEO, COO, Director of Programmes and Campaigns).
The role will be specifically responsible for:
- the people function, including team days, our annual retreat, and internal communications, as well as Human Resource management and our staff handbook),
- programme support, including stewardship of our Monitoring, Evaluation, learning and Planning system),
- coordinating the team’s fundraising work, and
- managing other areas of our operations, such as IT and infrastructure, including our new CRM system.
- The post-holder will be responsible for line managing the Operations Manager.
The post-holder will work closely with the COO, who will be leading on finance and governance. Together, they will be responsible for drafting the plan for the Lab’s Operations function in 2026.
This post is a 13 month fixed term contract, running from mid-May 2025 to mid-June 2026.
LOCATION
The team work remotely for the majority of the time, but as this role is responsible for people and culture ideally you will be able to attend monthly ‘team together days’ in London (travel paid if outside of London area) as well as an annual two-night retreat elsewhere in the UK in November. However, we don’t want this to be a barrier to applicants, so you can let us know at the interview stage if this would not be possible or will cause you challenges.
RESPONSIBILITIES
People: Ensure we recruit, retain, support and nourish a strong staff team and maintain a culture that reflects our values of ambition, collaboration and empowerment.
- Lead implementation of the Lab’s people and human resources strategy (together with the COO), in line with our core values, to maximise the team’s contribution to our mission (including team structure and roles, recruitment, onboarding and retention, staff handbook, and professional development).
- Develop and hold our team culture (together with the COO), aligned to the Lab’s core values, and ensure that the organisation maintains an effective, efficient and human working environment. Help ensure that we live our commitment to diversity, equity, inclusion and justice, in general as well as in areas that fall under your remit.
- Lead internal communications, ensuring that the team are informed about and involved in new developments as appropriate, including planning and coordinating team away days through the year.
- Support effective management of staff: Line manage the Operations Manager. Support Heads of Programme and others to develop and manage staff and freelancers, ensuring that we treat all our people fairly and responsibly.
Operations: Oversee effective systems and support colleagues who manage those systems.
- Oversee and support the Operations Manager to ensure that our core processes run smoothly; we have the infrastructure to support our growth, including office space and IT, and supplies; and that they are able to effectively support the programme team with reports, events and other projects.
- Oversee the Lab’s fundraising process, including identifying and researching potential new funders, maintaining our overview of our fundraising pipeline, funder timelines, monthly priorities, and record keeping. Support the Lab team to manage funding proposals and coordinate the development of funding proposal budgets, working closely with programme leads. Ensure funding reporting requirements are met, including supporting programme leads to draft programme reports, and the Finance Manager to prepare financial reports.
- Coordinate and oversee the Lab’s Monitoring, Evaluation, Learning and Planning system ensuring the team have what they need to complete the various elements, meet deadlines, and get the most out of the process. [RSS1]
- Ensure high standards of information management across the organisation, enabling staff to share and access resources, insights and know-how. This includes maintaining high standards of data protection and privacy that embody the Lab’s commitment to responsible use of data, and maintaining the Lab’s new CRM system.
Executive Team support: you will be a collaborative and engaged member of a strong executive team.
- Lead and manage organisational development projects to ensure that the Lab has effective, appropriate operational policies and processes, and that staff understand and implement these policies and processes.
- Be a collaborative, engaged and supportive colleague and be willing to take on or change responsibilities to help the organisation operate effectively, including offering general support to the other members of the Exec as needed.
YOUR PROFILE
Ideally you will have the following key skills and experience, but we know that all candidates will vary and we are looking for the best fit, not the perfect unicorn.
We hope you will:
Be a caring, collaborative and effective people manager, team player, and organisational culture builder committed to creating an ambitious, collaborative and empowering culture.
- You will love supporting others to succeed, helping them to learn and grow, and develop their resilience and self-care, but also to support and care for people when work or life are difficult.
- You will have experience and a passion for ensuring recruitment, induction, personal development and other processes and culture work to attract, recruit, retain and support high quality, committed staff.
Be a well organised project and function manager with a strong understanding of systems and operations, supporting the team, board and CEO to keep on top of organisational systems such as monitoring, evaluation, learning and planning (MEL-P) and fundraising, as well as day-to-day coordination of various other processes
Have a strong commitment to the vision, aims and values of the Lab.
- A desire to work in a collaborative, empowering and ambitious organisation, and develop the Lab’s culture with care, sensitivity energy and good humour, taking pride in enabling others to succeed.
- Demonstrable dedication to equity, diversity, inclusion and justice and an understanding of intersectionality.
See the full job pack (including interview dates and information) and apply via the link.
We believe in a financial system that serves people and planet.
The client requests no contact from agencies or media sales.
Coin Street Nursery has a fantastic opportunity for a Deputy Operations Manager, to join our friendly and committed team, where you’ll will be part of the first-class nursery management and ideally be familiar with working in a similar setting, though this is not essential.
You will be working in a busy nursery office and will provide proactive management of our occupancy across our childcare provision, monitor income and expenditure to ensure we deliver against our agreed budgets. You will be the first point of contact for families interested in our provision and work with colleagues to ensure onboarding of new families is seamless.
The Nursery team works in collaboration with the Family & Children’s Centre, this role is crucial in providing organisational support and line managing two Data Outreach Officers.
We are looking for a deputy manager who can demonstrate the following:
• Proven administration and customer service experience
• Financially literate, with an ability to understand, monitor and meet budgets
• And ideally experience in managing and allocating resources (for example staffing rotas, budget allocations, stock control.
What We Do
We provide the opportunities and spaces for people to lead their own change.
Our activities are wide and far reaching. From giving families and children the best start in life through our childcare and family support, to creating and maintaining high quality live, work and play spaces on land which we own.
We promote enterprise, creativity and lifelong learning whether that’s through providing employment, volunteering opportunities, nurturing enterprise or delivering programmes and activities. We provide housing that supports our community; we champion co-operative housing and influence local and national housing policy.
From sports and dance to healthy eating and gardening, we offer a range of facilities and activities accessible to everyone to support health and wellbeing in our community.
Extras
In return, we can offer you:
• 35 days’ annual leave (including bank holidays) pro rata for part time staff (increases with length of service)
• 8% contributory pension scheme (5% employer contribution, 3% employee contribution)
• Health and wellbeing support, including online mental health therapy sessions
• Free gym membership at Colombo, annual flu jabs
• Commitment to training and development
Contract
Full time, 35 hours per week, permanent
Shift rota basis working either 7:45am- 3:45pm, 8:30am-4:30pm, 9am – 5pm and 10am-6pm
Salary
£38,300 per annum
Closing Date
Please send your application by midnight on 16 February 2025.
Successful candidates will be required to undertake an Enhanced DBS check.
As an organisation, we are passionate about creating an inspirational neighbourhood - powered by social enterprise.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Against Malaria Foundation (AMF)
Senior Operations Manager
Full time
Job Description
AMF profile
Against Malaria Foundation (AMF) was founded in 2004 and is a charity that fights malaria in a highly effective, accountable and transparent way.
We do this by purchasing and distributing multiple millions of long-lasting insecticide-treated nets (LLINs) at a time in nationwide universal coverage campaigns. This is the most cost effective way of preventing malaria. AMF receives donations from the public and in the current financial year to date have received over US$125m. AMF is particularly data-focused and monitors and reports on net use and drives and supports innovation to improve the effectiveness of malaria programmes.
AMF is the world’s third largest funder of nets.
AMF has been rated a top charity for all of the last 16 years by independent charity evaluators GiveWell and The Life You Can Save who focus on cost-effectiveness and impact.
We are a team of thirteen highly motivated individuals with different skills and experience. Each person has an important role to play. All team members work remotely with constant communication between them. While the team is small, the impact is big - our net distributions protect millions of people. Our largest programme is in the Democratic Republic of Congo (DRC), where we are funding 55 million nets to protect 100 million people for distribution during 2024 to 2026. We have ongoing multi-million net programmes in other countries including Chad, Guinea, Nigeria, Togo, Uganda and Zambia.
Role Description
Our activities and commitments are steadily increasing, and 2025 and 2026 will be particularly busy years of distributions, with over ~100m nets planned for distribution. In light of this, AMF is recruiting a Senior Operations Manager to join the operations team and play an important role in ensuring the success of the net distributions. We are looking for someone who has strong interpersonal and intellectual skills who is able to work collaboratively. The ideal candidate will be comfortable taking on significant responsibility by leading on several of AMF’s programmes.
The role will include involvement in all stages of a distribution campaign (pre-agreement, net procurement, post-agreement, during distribution, and post distribution) across two main areas:
- Work with National Malaria Control Programmes (NMCPs)
- Work with AMF’s independent monitoring partners
Further information
The Senior Operations Manager will lead on several of AMF’s programmes. They will work closely with NMCPs, in country partners, AMF independent monitors, the AMF Operations and Technology teams to ensure the success of AMF distributions.
More specifically, they will manage the distributions through the following stages:
1 - Pre agreement
- Establishing the funding gap
- Establishing the net need, malaria burden, insecticide resistance data
- Working with the Ministry of Health to negotiate and put in place an agreement for the programme
2 - Net procurement
- Working with AMF’s procurement lead to order nets in time for the distribution
3 - Post-agreement
- After signature of the agreement, working with countries to put in place the plans for key elements, in particular: electronic data collection, 5% re-visits, net tracking
- Tender for and select an independent partner for distribution monitoring, and work closely with this partner that will be AMF’s eyes and ears in country
4 - During the distribution
- Track information coming from monitoring partners
- Analyse with the Head of Analytics registration and distribution data and take actions if needed
- Account for all AMF nets
5 - Post distribution
- Tender for and select an independent partner for post distribution monitoring, and work closely with this partner to carry out surveys at 9, 18 and 27 months post-distribution
- Share results with in-country partners and encourage appropriate actions to be taken
Through these stages, it will be important to maintain strong relationships with the key partners, notably the National Malaria Control Programmes, distribution partners and cofounding partners to ensure that distributions are carried out according to the agreements signed between the Ministry of Health and AMF.
These relationships will ensure that solutions can be found constructively to issues that arise during implementation of AMF’s programmes. Aside from the areas above, there will be other work related to AMF Group Operations, dependent on the candidate’s skill set.
Characteristics of the successful candidate
We are looking for someone who has strong interpersonal and intellectual skills, who works collaboratively in a team and relishes responsibility and the opportunity to learn and develop their abilities. The ideal candidate will be motivated to help improve the lives of those affected by the wider impacts of malaria.
Required
- Fluent French and English
- Excellent interpersonal skills to build and maintain strong working relationships
- Strong analytical skills and be able to use Excel confidently
- A self-starter who is highly organised with the ability to work independently and manage working time effectively
- Strong project management skills and comfort handling meetings with senior staff
- Comfort in dealing with and learning about financial matters, willing to examine budgets in detail
- At least four years work experience. The skills and potential of the candidate take priority over prior experience and we welcome applications from a range of backgrounds and experiences.
- An interest in driving down malaria rates through procedure changes and the use of technology
Of interest (but certainly not required)
- Experience working on projects based in Africa or in international development
- Malaria knowledge or background in malaria prevention or other global health campaigns
Other role details
Reporting to: Operations Director
Location: Remote working within Africa/UK/Europe time zones (all the AMF team work remotely), with a preference for UK based. Please note that applications from outside these time zones will not be reviewed.
The cost of any co-working office space will be covered by AMF. For those living outside London, trips to London during the first three months are encouraged to spend time working with the Operations Director and AMF team.
Initial salary: £50,000 to £60,000
Company contributed pension scheme
25 holiday days per year + bank holidays
Candidates are expected to have a fully functioning computer or laptop of at least moderate specifications and reliable internet connectivity.
Travel: travel to Africa will be expected. Trips are planned flexibly in discussion with the team. The number and duration will vary year on year, and range from approximately 4 to 8 weeks per year.
Equal opportunities
AMF is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Applying
Applicants should send a) a one-page cover letter explaining why they are interested in and suitable for the position, and b) their CV to senioropsmanagerH2G6 @ againstmalaria . com
Early applications are encouraged as we will be reviewing applications on an ongoing basis.
The client requests no contact from agencies or media sales.
Head of Operations
Duration of contract: Full-time, fixed term (until May 2026)
Location: Burlington House, Piccadilly, London W1J 0BF
Reporting: This role reports into the CEO
Salary: £40,400 per annum
The Linnean Society
As the UK’s premier society for natural history, we provide a unique and valued forum for nature enthusiasts to share diverse experiences and interests. We care for our beautiful collections housed within our historic building, so that they can be used as an inspiration for those new to nature as well as a rich resource for historical research to inform our knowledge about the world. Our journals publish cutting-edge research about the natural world. We value our focus on education to safeguard the understanding and protection of nature for generations to come.
The Society is often described as a ‘hidden gem’, with a small but highly valued audience. However, given the dangers facing the natural world today, our community of nature enthusiasts has never been more needed. We have aspirations to open up our building to new audiences, grow and diversify our membership, expand our activities, and so much more. Having recently secured our historic home in Burlington House for the next 999 years, launched a new strategy and revamped our governing documents, we have a strong and stable foundation upon which to build an ambitious programme of activity.
This role is responsible for ensuring highly effective operational and business support for the Linnean Society. Sitting on the Senior Management Team, they play an active role in developing an exciting and vibrant future for the Linnean Society.
Job Description
The post-holder leads the team responsible for the operational ‘glue’ of the Linnean Society. They ensure all operational and buildings processes are in place in order to provide a happy, safe and efficient working environment for staff. With a commercial mindset, they are motivated by raising income through venue hire, merchandising and other innovative schemes. They are also the Society’s representative on the Burlington House Operating Committee, the group responsible for managing the operations and services of the whole Courtyard.
Primary responsibilities:
• Managing a small team of talented staff who are highly committed to the work of the organisation
• Ensuring the most effective operational systems, processes and resources are in place to support staff across the organisation
• Ensuring Health and Safety policies are frequently updated and regulations are followed
• Maximising income from the building through venue hire, room rental, merchandising and other innovative enterprising schemes
• Dealing with suppliers and other operational stakeholders in a courteous manner to ensure best value and efficiencies for the organisation
• Sitting on the Burlington House Operating Committee to ensure the operational obligations of the Headlease and Underlease are carried out
• Setting an annual premises and operational budget, and ensuring good cost control throughout the year
• Leading on plans to envision productive, safe and welcoming spaces that are suitable to support the delivery of the future plans of the organisation
• Effectively maintaining the building to high safety standards, and ensuring the offices and internal spaces are conducive to a productive working environment for all staff, room hire clients, Fellows and guests
• Ensuring the Business Continuity Plan, and other relevant operational policies, are updated regularly, and all staff are aware of their contents
• Communicating relevant operational and building developments to staff and Council, and welcoming feedback to support improvements across the organisation
• Playing a role on the Senior Management Team including input into business planning, organisational strategy and decision making
• Ensuring all relationships with relevant stakeholders are undertaken in ways that comply with GDPR and privacy policies
• Undertaking any other duties that are reasonable for a post of this nature
Experience and knowledge
• A minimum of five years’ experience in operational management within a similar organisation
• Previous experience in managing people and budgets
• Experience of dealing with suppliers, procurement and contract negotiations
• Experience of buildings and premises management, ideally in a heritage setting
• Proven experience in generating income from commercial enterprises such as venue hire or rental income
• Experience in working with a data-driven approach using robust qualitative and qualitative evaluation and/or CRM systems
• Experience of dealing with suppliers, negotiating best deals and scrutinising contractual arrangements
The deadline for applications is midday on Friday 21 February 2025
TO APPLY AND FOR MORE INFORMATION:
If you would like to apply for this position, please click the apply button and attach your CV and covering letter, it will be sent automatically to us.
No agencies please.