Operation Coordinator Jobs

Do you have a passion for supporting young people’s mental health and a desire to make a difference? Are you motivated, organised, and able to be flexible to cope with the changing demands of a growing organisation. If so, we have an exciting opportunity to join a small, local charity as our Centre Manager. 

About Us

The Purple Elephant Project is a dynamic charity providing vital therapeutic interventions for children and young people in Greater London. Our mission is to alleviate mental health distress by working through challenging and traumatic early life events using Play and Art Therapy. We're seeking a dedicated Centre Manager to join our growing team and help us continue making a difference in young lives.

The Role

As our Centre Manager, you'll be the backbone of our daily operations, while ensuring our Twickenham centre runs smoothly and efficiently. You'll play a crucial role in supporting our staff, therapists, and volunteers, while also providing a welcoming environment for the families we serve.

Key Responsibilities:

·Oversee day-to-day centre operations, including opening/closing procedures and security and ensuring the facility runs smoothly and facilities are well maintained. 

·Manage the Centre Coordinator 

·Coordinate centre scheduling, including therapist sessions and other meetings

·Provide administrative support to the CEO and handle enquiries

·Ensure compliance with health and safety regulations and charity policies

·Maintain personnel records & IT access

·Oversee the client record keeping system and support staff users 

·Support staff recruitment and induction processes

·Recruit and manage volunteers

·Keep our website up-to-date 

What We're Looking For:

·Excellent administrative and organisational skills

·Proficiency in Microsoft Office and confidence with IT systems

·Strong communication and interpersonal skills

·Ability to work independently and as part of a team

·Empathy and understanding for the families we support

·Flexibility to adapt work to support the changing needs of the charity 

Desirable Qualities:

·Understanding of children's mental health

·Experience in office management

·Experience in volunteer management

·Driver's license and own vehicle

What We Offer:

·A chance to make a real difference in children's lives

·A supportive and collaborative work environment

·28 days holiday (pro-rata, including bank holidays)

·Workplace pension scheme

·Opportunities for professional development

The Purple Elephant Project is committed to safeguarding and promoting the welfare of children. The successful candidate will be required to undergo an Enhanced DBS check and provide references.

We value diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all backgrounds.

Battersea’s Human Resources department provides expert advice, guidance and support by working in partnership with leaders, managers, teams and people across the organisation. Within the Human Resources department sits the Learning and Organisational Development (L&OD) Team that works strategically to build organisational capacity through delivery of our L&OD Strategy. L&OD works in partnership with the organisation, developing solutions that are aligned to our mission and strategy and are a good fit with our culture and people, combining face to face and digital learning experiences. 

The L&OD Coordinator will play a key part in a team who are passionate about culture and people development are trusted throughout Battersea. They will take responsibility for the co-ordination, planning and administration across the L&OD Team, acting as a first point of contact for all queries ensuring a responsive and customer focused service. They will provide timely and accurate coordination of activities across all areas of the L&OD function, and will have excellent organisational and communication skills, have a pro-active and professional approach and work effectively within a team and with stakeholders.

The ideal candidate for this role will be someone with experience of working in a fast-paced coordinator and/or administrative role in human resources, learning and development or organisational development, with a high level of accuracy and attention to detail. 

What we can offer you:

In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:

- 28 days of annual leave (plus 8 days paid public holidays) per year
- Discounted gym memberships and cycle to work schemes
- Employee Assistance Programme and access to Wellbeing Resources.
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
- Annual interest-free season ticket loans

We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.

Our hybrid working model:

We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.

Diversity and inclusion:

At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.

By hearing from and valuing different experiences, perspectives, and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.

As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best. 

More about us:

At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.

Closing date: 28th July 2024

Interview date(s): w/c 5th August 2024

For full details, please download our recruitment pack.

To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.

Are you an organised and proactive professional with a knack for operational, governance, and HR administration? Are you used to supporting global teams and different cultures? Do you enjoy working both independently and as part of a team?

Work setting: Remote

Salary: FTE £26,705 and £27,705 per annum

Contract: 9-month FTC

Hours: Part-time (21 hours per week)

Location: London

TPP are recruiting a Corporate Resources Coordinator on behalf of our client, a civil society organisation focused on supporting children and their families.

The Role:

As the Corporate Resources Coordinator, you will provide comprehensive support across various functions, including global operations, governance, and HR administration. Your responsibilities will span managing IT equipment, ensuring compliance with operational policies, supporting committee and board meetings, and providing HR administration support. Key to this role is building strong relationships, being responsive, and communicating effectively.

Main responsibilities:

• Support the Senior International Finance and Operations Manager in global operations and facilities planning.
• Ensure compliance with operations policies, providing training and support as needed.
• Manage relationships with global facilities service providers and oversee virtual office operations.
• Maintain and archive corporate documentation and financial records.
• Assist in maintaining insurance provisions, including managing renewals and claims.
• Support health and safety standards, proposing policy improvements and ensuring staff compliance.
• Manage contracts with outsourced IT support providers and oversee IT equipment sourcing and setup.
• Oversee the Google platform, ensuring efficiency and security.
• Deliver IT inductions for new starters and manage the IT leaver process.
• Act as the first point of contact for all IT matters, including cyber security concerns.
• Coordinate board and committee meetings and assist with general meeting preparation.
• Maintain company registers and communicate with trustees.
• Assist with employee engagement activities, staff communication, and Learning and Development administration.
• Support safeguarding compliance by tracking and processing necessary documents and checks.
• Process all operations-related invoices and provide input for financial and operational planning.
• Build and maintain relationships across all teams.
• Establish efficient administration systems and undertake additional duties to support the Secretariat.

Essential requirements:

• Experience in varied administrative roles, managing multiple tasks simultaneously.
• Strong administrative and office experience, including systems administration with Google Apps.
• Effective communication skills across all organisational levels and experience in multicultural settings.
• Excellent communication skills at all levels.
• High standard of numeracy and analytical skills.
• Attention to detail and ability to maintain accuracy under pressure.
• Strong intercultural competence and ability to build relationships across borders.
• Flexible, adaptable, and capable of working outside typical hours across time zones.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Percival are excited to be working exclusively with The Way Youth Zone to help them recruit for a new Business Operations Manager to join their integrated team. Through meaningful conversations, collaborative projects, playful games, and specialized support, The Way offer transformative experiences that ignite the spirit and foster resilience in the community's youth.

They are looking for an experienced and professional Business Operations Manager or Office Manager who is passionate about making a positive difference in young people's lives. Reporting directly into the CEO, you will be joining at a time of growth and activity where you will be responsible for driving efficiency and performance across multiple departments in the organisation.

Job Title: Business Operations Manager

Salary: £35,000 FTE (£26,250 actual)

Working Pattern: 30 hours per week (ideally across five days)

Location: Wolverhampton, WV3 0NR

Reporting to: Chief Executive Officer

Direct Reports: Volunteer Coordinator, Facilities Manager, Catering Manager, and the Reception Manager

You will be responsible for the oversight of operations across the organisation, providing line management responsibility and support for a varied staff team. This will include overall responsibility for all back-office functions ensuring a high standard of office management and admin, particularly around policy and procedures. Working alongside the Facilities and Catering Manger and Head of Youth Work, you will ensure compliance of all health and safety procedures at the Youth Zone, alongside reviewing contracts with external contractors and deliver on cost-saving activities.

To be successful in this role, you will:

- Need experience working in a youth setting or similar charity background

- Have extensive project management and line management experience for a variety of departments.

- Have prior experience and an understanding of different systems i.e. CRM platforms or databases such as Salesforce, time and attendance platforms such as Breathe HR, and other software for room bookings etc.

- Be a highly organised and enthusiastic team player that is passionate avout supporting young people.

- Have a robust working knowledge of policies and procedures relating, but not limited to, Data Protection, Human Resources, Health & Safety, and Safeguarding.

Recruitment Process Timeline

Application deadline: Thursday 8 th August

1 st Stage interview process: Thursday 14 th August

We value diversity and know how important it is for charities to fairly represent their beneficiaries, therefore we encourage applicants from all backgrounds to apply.

The team at Percival are committed to your journey as a candidate and will provide any necessary support throughout the application process. If you need any assistance or require any reasonable adjustments throughout the process, please don't hesitate to contact Madeleine on [email protected]

To apply, simply submit your CV. Should you meet the requirements, we will provide you with the full job description and arrange a call or meeting to provide further information about the next steps. Please note you may be required to complete a cover letter in order to submit a full application. To fully understand what we will do with your data, please review our policy

We are looking forward to connecting with you soon.

HR Coordinator
Human Resources
Full-time
Permanent
£25,575 per annum
Application deadline: 12pm (midday) on Monday 12 August 2024

About the role:

This is an exciting opportunity to work in an experienced HR team supporting the Museum's Operations Division. Our Operations Division comprises key functional areas including Advancement, Finance, Governance and Security departments.

As an integral member of a busy HR department, you will help to ensure the delivery of an effective and reliable HR service. You will perform a range of tasks, while focusing on actively managing our recruitment and onboarding processes, including placing advertisements, scheduling interviews and carrying out pre-employment checks.

Applicants will need to demonstrate effective communication skills and the ability to work independently, within a team and with employees from across the organisation.

The role will suit individuals with relevant administration experience looking to start their career in HR or those seeking to build their HR experience in a unique and complex organisation.

Key areas of responsibility:

• In addition to the processes outlined above, you will be responsible for issuing contractual documentation and delivering engaging inductions for new starters. Also for -
• Providing timely and professional outcomes to successful and unsuccessful candidates.
• Ensuring all recruitment paperwork is accurately filed in a timely manner, and in line with data protection requirements.
• Preparing paperwork and communications including employment references and contract extensions.
• Ensuring that DBS renewals are carried out in line with the Museum's procedures and legal requirements for employees involved in secure cargo transportation.
• Taking full and accurate minutes of sensitive meetings.
• Ensuring that personnel files are kept up-to date by completing accurate and timely filing.
• Answering queries and advising managers and team members on recruitment processes and procedures.

About you:

To be successful in this role, you will have -

• Wide-ranging administration experience including a strong grasp of Microsoft Office and experience working with databases.
• Demonstrated ability to work with minimal supervision in prioritising own workload and coordinating with those of others.
• Strong attention to detail and ability to produce accurate work within deadlines.
• Effective written and verbal communication skills.
• A positive attitude, strong customer focus and adaptability skills.

Knowledge of relevant employment legislation and qualified or working towards the Foundation Certificate in People Practice would be an advantage.

About the British Museum:

Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo Helmet, and the Lewis Chess Men. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years' service) plus 2.5 privilege days and plus bank holidays
• Membership of the civil service defined benefit pension scheme (find out what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
• Interest-free travel, bicycle and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

If you have any additional needs that we should be aware of in order to support you with your application, please provide details

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We generally expect our HR Coordinators to work on site about 3 days a week.

The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Are you an experienced administrator, diary manager or assistant looking for your next challenge?

Do you want to work for an exciting social change organisation with the mission of enabling people, places and the planet to flourish?

With our new Design for Life strategy, we are embarking on the next chapter in our 270 years’ strong history of social impact, with a range of interventions to unite people and ideas to turn world changing ideas into world changing actions.

The Opportunity

We’re looking for an administrator to help us achieve real impact by providing administrative support to the Director of Fellowship, including strategic calendar management, inbox triaging, team operations, improving workflows and supporting with draft correspondence.

This role is based from RSA House in London for at least three days per week, with hybrid flexibility for the remaining days.

About You

What we look for in a successful candidate:

• Two-years of experience in managing a complex inbox and diary, including travel arrangements, and meeting logistics.
• Ability to prioritise conflicting priorities and tasks and work efficiently in a fast-paced environment.
• Detail-oriented with a high level of accuracy.

To find out more about this role, please download our job description.

Apply

In order to apply, please click ‘apply for this job’ on our recruitment page and submit your CV. You will also be required to answer a series of questions. You do not need to submit a cover letter.

Please submit your application through the RSA website. We cannot accept applications via email. All applications will receive an automated response.

The closing date for receipt of applications is 9am Monday 5 August 2024. However, screening and interviews will be ongoing, so we may close the vacancy early if sufficient exceptional candidates apply.  Please get your application in as soon as possible.

Please note that we cannot accept late, incomplete applications, and we can only consider candidates who apply through the online application process.

Inclusion Statement

As a social change organisation, we believe everyone, regardless of visible or invisible difference, should be welcomed to participate in creating a better future.   

We aspire to maximum inclusion in our work and endeavour to challenge systemic inequity and all forms of discrimination.  We therefore welcome applications from everybody who is committed to our vision and values and can demonstrate the skills, competencies and experience required for the role applied for. 

Read full our commitment to Diversity, Equity and Inclusion . 

About Us

We are the RSA. The royal society for arts, manufactures and commerce. Where world-leading ideas are turned into world-changing actions. We’re committed to a world that is resilient, rebalanced and regenerative, where everyone can fulfil their potential.

The RSA has been at the forefront of significant social impact for 270 years. Our proven change process, rigorous research, innovative ideas platforms and unique global network of changemakers, work collectively to enable people, places and the planet to flourish. We invite you to be part of this change. Join our community. Together, we’ll unite people and ideas in collective action to create opportunities to regenerate our world.

We offer great benefits, including 29 days holiday (plus bank holidays), additional wellbeing allowance, free fellowship throughout employment and lots more! Read our full list of benefits .

About us:

The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action. 

We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years. 

Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.

THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger. 

We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.

​We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.

You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.

If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.

The position:

As Social Media Coordinator, you will live and breathe all things social media, leading all activities across our Facebook, X, Instagram, Threads, YouTube, and LinkedIn, as well as keeping an eye out for opportunities elsewhere on social media. 

A social media wizard with strong working knowledge of social channels, you’ll implement a digital strategy focused on engaging and converting our community to take action for animals.

This role reports to the Digital Communications Manager.

If you would like to learn more about the Social Media Coordinator role you can watch a recording of our recent webinar by following the 'Apply Via Website' button.

Hours:

This is a full time position of 37.5 hours per week over Monday to Friday. 

From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.

During the four day week pilot, working hours for this position will be reduced to 30 hours per week, to be worked across Monday to Thursday, with no reduction in salary. This will be a temporary change to the contractual terms for the successful candidate. The appointed person must be prepared to increase their working hours to 37.5 hours per week if a return to a five-day working week is decided. In the event that THL UK considers before the end of the trial period that the trial is having an adverse operational impact, we reserve the right to bring the trial to end on one month’s notice.

Who you are:

You will be passionate about The Humane League’s mission of ending the abuse of animals raised for food. With an attention to detail and strong written and verbal communications skills in English, you’ll have a keen eye for persuasive and punchy copy and an ability to adapt your tone of voice.

You will have a supporter-centric approach to communications, responding to comments and messages from a place of care and empathy. This will be paired with an ability to work with data and analytics to assess results.

You understand what audiences want to see from different channels, and how to get cut through and attention on each one. 

You are a whizz with editing tools and can create compelling, dynamic content that hooks people in and keeps them watching.

While working with autonomy is an important part of your role, strong collaboration and communication skills are paramount to your success. And, you’ll be able to prioritise and manage multiple tasks efficiently in a fast-paced environment.

Primary Responsibilities:

• Ownership of our social media channels, posting content regularly that is tailored to each channel and ensuring each channel’s features are used to create the biggest impact for our supporters.

• Planning and building social media campaigns that strategically integrate goals and consider metrics.

• Updating the communications calendar.

• Create inspiring concepts and develop these into compelling, on-brand, platform-specific content using tools like Canva.

• Social media community management including moderating and responding to comments and messages.

• Regularly monitoring social trends to create topical content.

• Using tools such as Google Analytics, Facebook insights, and Sprout Social to report on post performance and monitor and evaluate success, on a monthly basis.

• Design, run, and monitor social media advertising campaigns to grow and mobilise our network.

• Keep up to date with new features and tech related to social media platforms, as well as other organisations’ activity, to ensure the most engaging and effective content.

• Encourage and assist staff members in producing social media content, supporting them with creative and technical guidance and giving feedback.

• Contribute to other communications activities such as website and PR content, as necessary.

• Attend events, protests and actions as necessary.

In addition:

• Update the wider team on social media progress and insights.

• Perform any other duties assigned by the Digital Communications Manager or Head of Communications.

• Participate in team meetings including note-taking and facilitation.

• Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement.

• Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level.

• Attend in-person workshops several times a year.

For full details of the role, including the key competencies we see as the the most important requirements for being successful in this position, please visit our website by following the 'Apply via Website' button.

Good to know:

You will have access to:

• ​A fully remote work environment and team (all equipment is provided)
• A 4 day working week (note: this is a year long pilot until July 2025 when its continuation will be assessed)
• A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
• ​Flexible working hours
• ​A workplace pension
• An annual learning and development budget
• Support for mental and physical wellbeing 
• £25 per month reimbursement towards home working costs

At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.

We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome

Our employees all work remotely but still enjoy a supportive, collaborative environment.

For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Social Media Coordinator salary please the attached document.

All applicants need to be:

1. ​Fluent in written and spoken English.
2. ​Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
3. ​Committed to our mission to end the abuse of animals raised for food.

The Process:

All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.

Our full interview process comprises of the following stages:

• A skills test to give us an opportunity to see your skills in action (completed remotely).
• Join an online interview (via video call) so we can learn more about each other.
• Final Interview (via video call as above)

For full details of our recruitment process please see the attached document. 

The Helen Bamber Foundation (HBF) is a specialist UK charity which provides expert care and support for refugees and people seeking asylum who have experienced extreme human cruelty such as torture or human trafficking. We work with hundreds of clients every year from all over the world. HBF delivers a specialist Model of Integrated Care that addresses the complex needs and vulnerabilities of survivors.

The expertise of the Foundation is renowned in the field. Through the Model of Integrated Care, the HBF offers survivors access to an individually tailored programme of specialist therapy, medical advisory services, legal protection including providing expert medico-legal documentation, welfare and housing support, and creative and skills activities within an integration programme. Survivors of human trafficking, benefit from HBF’s counter-trafficking programme of support.

The Role

The role involves managing the effective administration of the Medio-Legal Report Services including liaising with our medico-legal report writers, with instructing solicitors and with clients. It involves scheduling appointments, preparing the documentation to be provided to the writers and dispatching the final reports.

It will involve managing MLR doctors and recruitment and management of volunteers to support these functions, in order to ensure the smooth processing of referrals for medico-legal reports and robust production of these, from the point of acceptance to delivery and invoicing.

EQUAL OPPORTUNITIES

The Helen Bamber Foundation and Asylum Aid is an equal opportunities and Living Wage employer. We are committed to attracting and recruiting diverse candidates as we are keen to make sure that our staff, trustees, volunteers and ambassadors reflect the communities we serve and the wider community we work in at every level within the organisation. We particularly welcome applications from Minority Ethnicities.

As is the nature of work in this sector, the role will expose the postholder to traumatic and distressing material and, whilst they will be supported by their line manager and the surrounding team, they should also be able to demonstrate knowledge of the self-care principles needed to manage working in an intense work environment and be able to collaborate in the dissemination of those principles to other members of the team.

Please note that the successful candidate will be offered the job subject to suitable references and an enhanced DBS check. If appointed, you will be required to give your consent to HBF to receive regular updates on your criminal records status throughout your employment.

Please submit an up-to-date CV and covering letter by Monday 29th July. Your application should outline your relevant skills and experience, as well as how your previous experience that matches the listed responsibilities and person specification. Interviews will be held on an ongoing basis. Formal interviews will be held during the week of 5th August.

Please state in your covering letter when you would be available to start the role.

For any queries about the role, please direct them to Kat Hacker, Director of Legal Protection & Client Services. Please refer to the job description for contact details. 

We regret that we can only respond to applicants who make it to the interview stage. No agencies.

ISAPS is looking to appoint a proactive, adaptable, and highly organised Executive Assistant to join our small dedicated remote-working team.

This is an exciting time to join us and take the next steps in your career: the successful candidate will enjoy a variable and broad workload, engaging with international stakeholders at all levels, and will have the opportunity to take responsibility, work independently and develop in the role.

About the role:

The Executive Assistant provides comprehensive support to our Executive Director to coordinate all aspects of our business; working with our Board and committees to take our services to our international community of plastic surgeons to the next level, and to further our mission to improve education in our field for the benefit and safety of patients.

You will be the first port of call for the Executive office, responsible for managing communications; coordinating meetings; preparing reports and presentations for the Board; supporting the development and project management of strategic initiatives; and maintaining, delivering and improving high-quality office management systems and processes across the organisation.

About you:

Educated to degree level, with strong demonstrable experience in a relevant role (preferably but not necessarily gained within a membership organisation, university or medical environment), you will be comfortable working at pace on your own initiative. We would like to hear from candidates who will embrace and enjoy the opportunities, and challenges, of working in a small ambitious organisation: able to manage multiple projects concurrently and to build effective relationships.

Key attributes will include:

• Demonstrable experience in a relevant role, including working with Boards.
• Highly organised, with exceptional competence in MS Teams and Office 365, including report writing, managing data in excel and preparing PowerPoint presentations.
• Adept at analysing and evaluating needs quickly, managing conflicting deadlines, and able to see tasks through to completion in a timely manner.
• Energetic, enjoys working at pace, and taking initiative and responsibility within a small team.
• Demonstrates strong customer focus, attention to detail and a commitment to the highest quality outputs
• Skilled at developing relationships and welcomes the opportunity to work with medical professionals in an international environment.
• Self-motivated: effective working from home, whilst equally happy to travel to work or meet colleagues in London, or to represent ISAPS at international events when needed.
• Proactive, adaptable, resilient, diplomatic, solutions focused and culturally aware.
• Whilst English is the official language of ISAPS, other European languages may also be an advantage.

About us:

The International Society of Aesthetic Plastic Surgery is registered as a non-profit organization in the USA and is the leading international professional membership body dedicated to patient safety in aesthetic plastic surgery and the provision Aesthetic Education Worldwide ®. We do this by promoting and providing the highest quality education and training, providing lifelong learning, and developing opportunities for knowledge exchange. We currently serve a growing membership of more-than 5,000 Board certified plastic surgeon members in 117 countries.

Our team is international too: small but highly effective, we work together remotely, across international boundaries, to make a big difference for our international community.

Reporting to: Executive Director
Tenure: Full time (5 days per week), permanent
Salary: Depending on skills and experience [£35K - £42K]
Location: Home working, ability to travel to London 1-4 times per month

Benefits:

• 25 days holiday excluding bank holidays, plus a 3 day allowance available after one year, for office closure (usually over New Year)
• Holiday entitlement increases with service
• Matched Pension Plan
• The opportunity for growth, responsibility and ownership

Process:

Apply online with CV and personal statement / cover letter, explaining your suitability for the role, giving your current remuneration and notice period and confirming your availability for interview.

Since the position is available immediately, we may request informal conversations with high calibre candidates as applications are received. We will also request some assessment tasks to be completed as part of our shortlisting process. If you do not hear from us within 28 days of our closing date you may assume your application has not been successful on this occasion.

Closing Date: 9am August 9th
Interviews: Shortlisting (ongoing)
Final interviews: Thursday August 15th

We reserve the right to close the vacancy early in the event of a very large number of applications.

You may have experience of the following: Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator; Project Support; Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin; Business Support Officer; Operations Coordinator; Senior Executive Assistant, Executive Support; Education coordinator; Partnerships coordinator; Engagement coordinator;

REF-215802

About Resource Futures

Our vision is to create a sustainable world. We work collaboratively with governments, businesses and the third sector to help speed up the transition to a circular economy and manage resources and waste in a more sustainable way.

We are non-profit-distributing and have a close-knit team of 50+ trusted employees who collaborate across various areas of the business. We are passionate not only about what we do but how we do it, and we’re proud to be a part of the global B Corp movement to use business as a force for good. Employee-owned and independent, we’re all about helping each team member grow, and together striving towards our goal of a creating a sustainable world. 

The opportunity

This is a great opportunity to make your mark on a fantastic community project as part of a small and friendly team. Using your excellent organisation and communication skills, you will support the existing Community RePaint (CRP) schemes and help to develop new schemes in order to substantially increase the volumes of paint collected and redistributed in local communities across the UK. You will promote and raise awareness of CRP online across multiple platforms, develop the CRP brand, lead on communications, and assist with promoting ReColour remanufactured paint. You will work with community organisations, paint manufacturers, retailers, businesses, decorators, and housing associations across the UK to increase the supply and distribution of surplus paint into the network and onto walls in local communities. An important aspect of the role is to develop and secure new schemes to join the network and find creative ways of encouraging paint reuse.

What you will be doing

Line managed by the Network Manager, you will have their support and guidance, to deliver the following;

Supporting the CRP network

• Proactively engage and respond to scheme enquiries, providing excellent customer service through email, phone, and social media accounts, troubleshooting to find quick and helpful solutions.
• Provide support and advice to all schemes, sharing relevant information and resources, and assisting with operational issues.
• Improve the ‘networking’ element of existing schemes, to increase the number of network functions and opportunities.
• Undertake visits to schemes across the UK, both independently and with CRP colleagues.
• Organise, devise, and deliver training materials, presentations, and events to support existing and new schemes.
• Respond to external enquiries via telephone and email.
• Liaise with external organisations in order to better assist local schemes and customers.
• Manage the project’s customer relationship management (CRM) system, liaising with developers and ensuring it is being fully utilised.

Growing the CRP network

• Contribute to the development of the CRP strategic delivery plans.
• Work with the Network Manager to develop and establish new schemes, identifying appropriate organisations, making contact, and supporting their onboarding.
• Support and, as appropriate, lead on developing new partnerships.
• Identify new and innovative ways of growing the network.

Marketing and communications management

• Produce and manage the CRP communications plan, working with the CRP Network Officer and Resource Futures communications team to deliver outputs as set out below.
• Support the Network Officer with the production and distribution of:
  • Monthly Paint Pad (to CRP schemes) and bi-monthly RePaint Roller (to external organisations) newsletters.
  • Regular press releases.
  • CRP network promotional materials.
• Produce marketing content (including photographs and videos) for use across the network’s communication channels.
• Assist individual schemes with the production of tailored communication and publicity materials.
• Oversee maintenance and update of the CRP website content, liaising with our website partners when complex amendments are needed.
• Oversee the maintenance and development of social media accounts – Facebook, X, Instagram, TikTok.
• Conduct monthly reviews of social media activity, performance and website statistics with the Network Officer and assist with content planning for the month ahead.
• Deliver presentations to external organisations, to promote the work of CRP.
• Manage stocks of marketing materials, organising print of new materials, as necessary.

Other responsibilities

• Line management and professional development of the Network Officer.
• Analysis and reporting of quarterly and annual statistics.
• Monitor progress of schemes.
• Manage and maintain key project documents – ReColour database, scheme information, photos, information sheets, guidance documents etc. ensuring GDPR compliance for all data.
• Comply with company project management practices in line with our Integrated Management Systems.

The essentials

• Knowledge and experience of waste prevention, re-use and recycling projects or initiatives.
• Community/voluntary sector knowledge or experience.
• Excellent interpersonal and communication skills (written, verbal, presentation).
• Experience of communications and/or public engagement through industry, local authority or third sector, including creation of video and photography content for promotional purposes.
• Competent IT user, particularly Microsoft Office and Adobe suite (including video editing), and the web, with experience of conducting desk-based research tasks.
• Experience of building, maintaining, and developing website and social media content.
• Ability to synthesise information from a variety of sources, and to organise and present information in a logical manner.
• Excellent problem solving, organisational and time management skills to meet deadlines, performing calmly under pressure.
• Ability to work effectively on own initiative and as part of a team.
• Ambition to use your career to make a difference.
• Commitment to sustainable resource use and sustainable development.

Great to haves

• Graphic design skills.
• Experience using a customer relationship management (CRM) system.
• Experience of paint re-use operations.
• Knowledge of design and print processes.

Benefits

• Embedded flexi working culture.
• 25 days annual leave, plus bank holidays, each year (pro rata for part time employees) - flexibility to work or use bank holidays for annual leave.
• One volunteer day each year (pro-rata for part time employees).
• Enhanced maternity and paternity pay.
• Enhanced sick pay.
• Scottish Widows Ethical Series 1 pension plan – the company will match up to 7% of your contribution.
• Life assurance cover.
• Healthcare portal offering 24/7 GP access, mental health support, wellbeing advice, financial and legal guidance.
• Mental health and wellbeing group with trained mental health first aiders and responders, maintaining a focus on support for our team.
• Cycle to work scheme and on-site secure bike parking and showers at our Bristol office.
• On-site charging points for electric vehicles at our Bristol office.
• Subsidised professional membership such as CIWM or IEMA.
• An opportunity to become a company member, contributing to decision making and the future of our business.
• Access to our Consultative Group platform – a representative group of employees that provides an anonymous vehicle for employee voice, raising issues and engaging senior management.
• Regular line manager 1:1’s and performance reviews, with opportunities to discuss and build targets that inspire and push you professionally.
• Annual training budget to ensure continued progression and development, as well as regular internal ‘Lunch and Learn’ and other sessions to share skills and knowledge across all roles.
• Two annual team activity days, each followed by evening socials.
• Green Bristol location, surrounded by nature, and only 10 minutes’ walk to the harbourside.
• An opportunity to join a friendly, fun, professional, challenging, and supportive place to work, and a team that is collectively focused on making a positive impact.

ROLE SUMMARY

ProVeg International is a growing network of currently eleven independent legal entities represented in twelve countries across four continents (Belgium, China, Czech Republic, Germany, Malaysia, Netherlands, Nigeria, Poland, South Africa, Spain, UK, and US). 

We are seeking an experienced and committed International Senior Legal Coordinator to oversee international legal aspects of ProVeg and coordinate our governance & legal structure, trademark portfolio, the international legal affairs and data protection topics. They will be a strategic thinker who can make the best decisions in line with our organisation’s vision, mission, and values. The goal is to guide ProVeg International as a whole towards compliance and efficiency, stability, growth and long-term success.

JOB DETAILS

Reports to: International Operations Team Lead

Department: International Operations

Location: Remote (ideally in the UK, NL, PL, CZ, or ES)

Hours: full-time (32-40h) 

Salary: Depending on experience and location: £27,000 - £35,000 gross per year for 1 FTE

RESPONSIBILITIES

Governance & Legal Structure Coordination

• Support our internationalisation efforts and the set-up / registration of new country entities 

• Conclude & maintain necessary agreements (collaboration agreements, service agreements, contracts, and data protection agreements) between ProVeg International Inc. (US) and new and existing ProVeg legal entities, and liaise with external lawyers for advice

Trademark Coordination

• Manage, oversee and expand the trademark portfolio of ProVeg International Inc. 

• Coordinate infringements actions with a trademark law firm 

• Support the development of a trademark strategy

• Liaise/ manage contact with a trademark law firm 

International Legal Affairs Coordination

• Check and arrange international and national contracts and agreements for ProVeg C.I.C (UK) and ProVeg International Inc. (US) and liaise with external lawyers for advice

• Ensure organisational compliance and assess legal risks. Advise the Senior Leadership Team on mitigation

• Support ProVeg countries (provide templates for contracts etc. or general advice where possible)

Data Protection Coordination

• Act as internal data protection expert (GDPR etc.) and work with colleagues (e.g. Communications, Fundraising, Operations) on compliance and data protection implementation

• Manage, update, maintain and ensure compliance with GDPR and other international Data Protection Regulations 

• Ensure and monitor compliance with Data Protection Regulation for ProVeg’s International Departments and support countries with compliance with national Data Protection laws 

• Raise awareness of data protection compliance among staff and support data protection training

• Liaise with internal Data Protection Coordinator (Germany) and external Data Protection Officer

QUALIFICATIONS

Required:

• Bachelor’s degree in law or a related field required; graduate degree preferred

• Broad legal knowledge, particularly regarding data protection, contracts, governance, business law, and related regulations. Knowledge around employment law, Trademark, and other areas strongly preferred.

• Proven experience with a minimum of two to three years of working in a legal support role, ideally in the non-profit sector

• Excellent organisational skills and attention to detail

• Collaborative attitude, solution-focused, and supportive of international colleagues (particularly Country Directors, Heads and International Senior Leadership and Operations team)

• IT skills, including Google Docs, with advanced proficiency in Google Sheets

• Self-starter personality with the ability to work independently and with limited supervision

• Excellent communication skills in English; additional language skills preferred

• Ability to thrive in a fast-paced, international, rapidly growing nonprofit work environment

• Dedication to ProVeg’s mission & vision required; adherence to a vegan lifestyle strongly preferred

 Preferred:

• Background and experience in the field of finance is an advantage. The candidate with the right skill set could be offered a full-time role that combines Legal and Finance

BENEFITS OF WORKING WITH US

• A strong organisational focus on personal development, with a designated training budget.

• Provision of a work laptop.

• Flexible, trust-based working arrangements and home-office arrangements.

• Career-development support.

• Mindfulness programme - free Headspace account

• We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.

• And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!

WHEN?

Application deadline: Open until filled

Start date: As soon as possible

FURTHER INFORMATION

Our Application Procedure

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. Please submit your application in English using our online form, and tell us how you found this job ad. Thank you!

The upcoming steps include:

1. Online Cognitive Aptitude Test and a Personality Test.

2. A first online interview with the People & Culture team.

3. Online trial task.

4. A second interview with the hiring manager.

5. The final decision may require an additional interview, usually with Senior Management.

Community Partnership & Network Coordinator - Neath Port Talbot
Tempo Time Credits
Neath Port Talbot /Hybrid - homebased with meetings in Neath Port Talbot and across the region
Permanent
Part time 0.6-0.8 FTE
Salary £22,000 - £28,000
Excellent benefits including 25 days annual leave plus bank holidays, flexible and hybrid working, employee pension scheme, family friendly policies, Cycle to Work Scheme, Death in Service, and Employee Rewards and Assistance Programme

Are you passionate about creating lasting change, making a real impact, and acting as a catalyst for building stronger, more resilient communities?

Are you a natural communicator who is able to mobilise and influence stakeholders and build relationships with a variety of people?

Charity People are pleased to be supporting Tempo Time Credits, a charity that brings people together in local communities to carry out valued and important voluntary work, with their search for a Community Partnership & Network Coordinator based in Neath Port Talbot.

Tempo Time Credits started 15 years ago and is an ambitious movement that empowers, encourages, and engages people from all walks of life, from communities across the UK, to get involved and volunteer. For example, befriending or helping to improve outdoor spaces. Volunteers earn Tempo Time Credits as part of a reward and recognition which can be exchanged for a range of services and activities provided by our local and national partners.

In these challenging times, community support is more crucial than ever. Tempo stands at the forefront having engaged with 40 commissioned programmes, collaborated with 1,500 charities, empowered over 15,000 volunteers, issued over 1 million Time Credits, cultivated 750+ business venues offering rewards, and pioneered the world's first national Time Credit network.

Funded by Heritage Lottery, the project you'll work on focuses on working with heritage organisations across Neath Port Talbot to increase the number and diversity of their volunteers and to recruit and retain them in a sustainable way.

Key responsibilities:

• Building and Maintaining Relationships: You will build and maintain relationships that support Tempo objectives, seek to understand stakeholder requirements, and support organisations face to face providing advice and guidance around Time Credits.
• Communicating & Influencing: communicate openly and effectively with internal and external stakeholders, create local social media content and newsletters, persuade others using evidence-based knowledge.
• Volunteer Management: You will manage a team of local volunteers in each locality that provide on the ground support and add capacity in the local community.

The Community Partnership & Network Coordinator will have proven experience in managing and building relationships with stakeholders from third, public or business sectors, and monitoring business plans and budgets. The successful candidate will be able to work with senior executives and Government officials, plan and juggle multiple projects at once, and have knowledge and proficiency in Microsoft Office. You will have attention to detail, planning and organisational skills, and will be able to negotiate both internally and externally.

You will have strong account management skills and have experience of managing or working with volunteers. You will be experienced in working within a role with a varied, demanding workload with the ability to adapt to change, deliver results, and work independently, as well as part of a team. The successful candidate will be proactive and passionate about communities and creating positive, lasting change, with an awareness of the voluntary sector and its opportunities and challenges.

The role is part time and could either be 3 or 4 days (between 21 and 28 hours) with flexibility on when those hours are done, such as 21 hours over 4 days. The role will be subject to satisfactory references and a DBS check.

If you are a strong relationship builder, with the drive and energy to work within a growing, ambitious charity, Tempo Time Credits would love to hear from you.

How to apply:

The application process is CV and Supporting Statement detailing why you would like to work for Tempo Time Credits and how you meet the criteria laid out in the Person Specification within the Job Description which can be found on Tempo Time Credit's website.

Deadline: Only because this role has been advertised before, we'll be working on a rolling basis so please get in touch ASAP if interested.
Interview: TBC

As part of Tempo Time Credits commitment to Disability Confident, candidates who consider themselves to be disabled will also be given the opportunity to attend an interview if they meet the essential criteria for the role. By opting-in to this scheme, you are disclosing that you have a disability solely for the purpose of the interview guarantee and we will not assume nor infer that you wish to disclose or record your disability in any other way - including any reasonable adjustments you may need if you are employed.

Tempo strongly believes in the benefits of having a diverse and inclusive workforce and encourage applications from all sectors of the community.

Administration and Resources Coordinator, Part-Time, Remote Working, joining an International Children’s Charity, based in the UK.

• Salary: £26,750 to £27,750 FTE (£16,050 to £16,650 per annum, based on 21 hours a week)
• Hours: Part-Time (21 hours per week). Open to working patterns.  
• Contract; Fixed Term - 9-month Contract  
• Location: Remote/Home based, anywhere in the UK

As the Administration and Resources Coordinator, working with the Senior Operations Manager and assisting the HR Manager, you will provide support with a wide range of administration tasks across areas such as operations, finance, compliance, governance, and HR.

Keys areas of responsibility include:

• Providing first point of contact for all service providers such as facilities and virtual office provision; telecoms, storage and archive facility, also IT support.
• Maintaining and monitoring compliance and Health and Safety documentation, insurances, and the contracts register, monitoring renewal dates and support with the renewal processes. 
• Meetings: Managing the timetable of Board and Committees meetings, providing support for general meeting preparation.
• Issuing and collecting IT equipment for new starters and leavers. Providing home office set up support. Resourcing IT equipment and any required staff training courses.
• First point of contact for all staff on all IT matters, responding to staff queries or problems as appropriate, referring to the Senior Operations Manager as necessary.
• Financial Support: Assist with processing invoices.
• HR: providing HR administration support assisting with employee engagement administration, L&D administration and other HR related administration tasks.

To be successful in this Administration and Resources Coordinator role you have will worked previously in a similar Administration or Office Coordinator role, and will be able to demonstrate skills, experience and knowledge in areas such as:

• Proven administrative, office administration experience within a varied administrative role, managing multiple tasks simultaneously.
• Experience of providing guidance and support to staff across a broad range of admin areas and queries.
• Excellent IT, MS Office skills, ideally with experience of working with Google Apps.
• Exposure and experience in areas such as: arranging travel, working with suppliers, managing and maintaining insurances documents, Health and Safety documents and other compliance documentation.
• Able to effectively communicate at all levels across an organisation, with excellent written skills to help create and develop documents for internal and external use.  

 

Deadline For Applications: 28th July, 17.00. 

Salary: £26750 to £27750 FTE (£16,050 to £16,500) based on 21 hours a week.

Hours: Part-Time (21 hours per week). Open to working patterns.  

Contract; Fixed Term - 9-month Contract  

Location: Remote/Home based, anywhere in the UK

 

 

Angela Mann Recruitment' is a specialist Charity & NFP Recruitment Agency, with extensive experience and knowledge of working within the sector. We match individuals to roles based on the required skills and experiences requested to fulfil a position, regardless of age, disability, gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. 

The International Federation of Gynecology and Obstetrics (FIGO) is the world’s largest alliance of national societies of obstetrics and gynaecology, bringing together professionals from more than 130 countries and territories. For over 65 years, FIGO has collaborated with the world’s top health, rights and donor bodies. We are in official relations with the World Health Organization and consultative status with the United Nations. 

FIGO is dedicated to the improvement of the health and rights of women and girls and to the reduction of disparities in health care, as well as to advancing the science and practice of obstetrics and gynaecology. We pursue our mission through education, research implementation, advocacy and capacity building with our member societies. 

We are looking to recruit a proactive member of the Secretariat team, to deliver high quality, professional services to FIGO. This will be achieved by; 

• Ensuring effective Administrative Processes within FIGO (incl. meetings support, notetaking, communication, facilities management) 

• Supporting the Human Resources function at FIGO (incl. recruitment, BREATHE HR and training) 

• Coordination of Health and Safety/Fire Safety Support

(For further detail about this role, please review the attached Job Description and Person Specification).   

We are an equal opportunities employer and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds. We are an equal pay champion and we don't ask salary history.  

Location: The role is based from FIGO House, Waterloo, London SE1 with 'blended / hybrid working' i.e. with combined office and remote working.