Office management jobs

This role plays a key part in the planning and delivery of capital projects programme across the Estate, by supporting the Deputy Head of Building & Facilities. The post holder will be responsible for the day-to-day delivery of the project programme, including project managing the larger and more complex capital projects. 

The successful candidate will be a highly skilled project manager with experience planning and delivering projects within the historic environment, cultural sector, and on sites open to the public. They will have a strong background in working as part of a wider estates team, with a solid understanding of estates management, project planning, and delivery.

The ideal candidate will be highly motivated and able to demonstrate a proven track record of successfully managing and delivering multiple projects simultaneously.

This post offers the successful candidate to bring innovation and experience together with a systematic approach to problem solving to achieve the most efficient and cost effective methodology of undertaking work within an historic building, with an emphasis on protecting the nations collection of European art.

Location: Hybrid working - Part London office-based and part home working. The post holder will work a minimum of one day a week in the office.

Salary: £31,175 per annum  
Hours: 35 hours per week 

Closing date: Tuesday 6 May 2025 at 10.00am 

Interview date: 15 May 2025 (over video) 

This is a full time permanent position. 

Who we are looking for 

We care about building lasting relationships with our 21,000 active supporters and our database is critical in helping us to do that. For the right person, this is an opportunity to support our charity in using data to achieve our mission – to discover better treatments, expand access, and work towards a future free from type 1 diabetes. 

We are looking for an enthusiastic and proactive individual to take responsibility for the delivery of several key functions within the Supporter Care and Operations team. You will be responsible for the importing of data into the database, making sure that our supporters and beneficiaries receive an excellent experience by inputting high quality data and ensuring that our database is accurate at all times. 

You’ll have knowledge of a relational database, excellent attention to detail and be skilled and comfortable in building good working relationships. 

The role also includes providing excellent service and delivery of supporter care and thanking supporters promptly and appropriately. 

Experience required 

• Database support experience (charity database preferred but not essential) 

• Experience of formatting and importing data to a database from external sources to agreed timescales 

• Experience of exporting, de-duping and formatting data from a large dataset 

• Experience of performing complex queries to identify records that meet criteria 

About Breakthrough T1D 

Breakthrough T1D is the world’s leading charitable research funder into type 1 diabetes, improving lives until we find the cure. We are dedicated to our 400,000 strong type 1 community in the UK and work closely with our international affiliates across the world, including the US, Canada and Australia. 

You will find a vibrant atmosphere and spirited team at Breakthrough T1D, always striving to make a difference to people living with type 1. 

Employee benefits 

As an employer we offer: 

• Hybrid working arrangements

• Flexible working and will consider compressed hours

• Generous annual leave entitlement – 25 days per year plus bank holidays for full-time staff with leave increasing after three and five years’ service

• Health cash plan that allows you to claim for some treatments such as dental, optical and physiotherapy treatment

• Season ticket and cycle loan

• Pension scheme

• Family-friendly policies – maternity, paternity, adoption and shared parental leave at enhanced rates

• Personalised training to suit your career aspirations and professional development 

Breakthrough T1D is an equal opportunity employer, we welcome applications from all individuals regardless of race, gender, disability, religious belief, sexual orientation or age. 

Management Accountant[i] – 14 hours over 2 or 3 days a week (to be agreed)

 Salary: £47492 per annum pro-rata based on 35 hours FTE

£18997per annum for 14 hours a week

Location[ii]: The role is primarily home based but attendance at our London office

is required for some days during the year

 Who are we?

We are a charity providing free legal advice to women to help them navigate their way through the legal system and inform them of their rights. Addressing Violence Against Women and Girls (VAWG) is a major part of ensuring that women achieve equality.  We also work to influence law and policy and provide training to professionals who work with women.

Job overview

As we celebrate our 50th anniversary, Rights of Women seeks an experienced Management Accountant who will work proactively with us to provide leadership in the management of our finances, utilising their experience, innovation and best practice to maximise the use of funds to support women who need our essential services.

Rights of Women is primarily funded through grants; therefore, it is essential that the post-holder has experience working within a similar funding environment, with a comprehensive understanding of the associated complexities, compliance requirements, and reporting obligations.

This is a new role and provides a great opportunity to develop leadership and management experience, develop new processes and undertake project management. 

Due to the nature of the role and requirements which are based within a women-only organisation, this post is open to women only.*

[i] This post is open to women only, as permitted under Schedule 9, Part 1 of the Equality Act 2010. Occupational Requirement (Equality Act 2010, Schedule 9 Part I) applies

[ii] The role involves working within a women-only organisation and independently attending a women-only building where services are provided to victim-survivors of violence against women and girls (VAWG).

Job Description ​​and Person Specification

Job title:  Corporate Partnerships Manager

Reporting to: Senior Corporate Partnerships Manager

Location: London/Hybrid - in person working on Wednesdays

Contract type: Fixed term contract – until June 2026  

Hours per week: 35 hours, week

Salary & Grade: £39,414 - £41,488  

Our Vision: A UK where “No good food goes to waste”. 

We are UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to approximately 8,000 frontline charities and community groups.  Every week we provide enough food to create almost a million meals for vulnerable people.

There has never been a more exciting time to join an organisation at the heart of public consciousness.  For more information visit our website.

FareShare is an equal opportunity employer, and we welcome applications from all backgrounds and abilities and as a Disability Confident Employer, we provide reasonable adjustments.

We aim to recruit from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If you share our values and our commitment to redistributing surplus food, come and join us. 

The role 

We are seeking a fundraiser who relishes the excitement of exceeding income targets and developing strong relationships. You will identify opportunities to increase the value of your partnership portfolio and work closely with the Corporate Development Team to ensure the transition between new business and account management is seamless for both FareShare and our partners.

You will manage a portfolio of partners: designing and delivering tailored partnership plans and an innovative and personalised suite of partnership activity. You will work with colleagues across fundraising to ensure we maximise the value of our partnerships. We currently have partnerships with a large variety of exciting brands such as Tesco, KPMG, Yorkshire Building Society, Premier Foods and many more. Our partners support us in a variety of ways including cause related marketing campaigns, staff and customer fundraising and corporate donations.

To be successful in this role, you will have a proven track record of excellent partnership/relationship management and ideally have experience of delivering a variety of fundraising partnerships including commercial brand licensing and staff fundraising. You will have excellent communication skills and will be comfortable negotiating bespoke deals and benefits packages and will lead renewal plans to secure and grow the support of current partners.

Cross team collaboration is crucial to the role, and you will be able to demonstrate strong relationship building and influencing skills.

Main areas of responsibility

1) Deliver first rate account management to a portfolio of existing corporate partners to achieve objectives and  build excellent relationships that facilitate future growth.

• Provide a high standard of professional relationship and account management to a portfolio of partners, delivering a mix of partnership types including Charity of the Year, commercial brand partnerships/campaigns and retail partnerships.
• Working with the Senior Corporate Partnerships Manager and wider team to implement bespoke cultivation and stewardship strategies for each corporate partner, that encourage the development of strategic, multi-faceted partnerships thinking creatively and entrepreneurially to maximise the value of each partnership and meet agreed targets and KPIs.
• Ensure FareShare’s strategic priorities are addressed through our partnerships and that the brand is protected and appropriately valued.
• Prepare and deliver engaging and confident presentations (both at one-to-one level and at a much larger scale).
• Establish, agree and monitor key milestones for each relationship.
• Ensure that partnerships are delivered on time.
• Monitor and maintain systems and processes, including Salesforce, financial accounting, pipeline, contracts and due diligence.

2) Work closely with internal stakeholders to maximise the potential for fundraising

• Work with the Corporate Development function on the development of new partnerships and to ensure a smooth transition from new business to account management.
• Work with other areas of Fundraising, the Food Team and Operations Team to maximise on opportunities for partners .
• Work with Marketing and Communications Team to promote partnerships across FareShare and partner channels.

3) Adhere to the organisation’s legal obligations, Charity Compliance & Policies

• Efficient and effective management of commercial income activity ensuring compliance with GDPR, legal and charity regulation and FareShare’s own Ethical Gift Policy.
• Manage all legal and financial aspects of partnership agreements.
• Manage and work within FareShare’s IT systems and data guidelines .
• Represent Fundraising where required on internal working groups .
• Undertake training and skills development and keep up to date with the changing requirements of the role.
• Undertake any other duties as required.

Person Specification 

If you are a real team player with a proven track record in delivering exceptional account management, always meeting targets, as well as having excellent communication and relationship building skills, along with a tenacious approach, then we’d love to hear from you.

As an employer committed to Equal Opportunities, we will assess applications in line with these criteria that we consider either as being essential or desirable in this role.

Essential Criteria 

• Minimum of two years of experience providing excellent relationship management and stewardship with key external and internal stakeholders in a charity
• Demonstrable experience of managing six figure partnerships in a charity ideally including commercial brand licensing
• Ability to create and deliver compelling tailor-made pitches, account plans and proposals to meet corporate objectives

• Excellent communication and interpersonal skills with the ability to influence at all levels
• Proven ability to manage multiple complex projects with competing deadlines
• Experience of financial management
• Excellent negotiation and influencing skills with experience creating legal agreements
• Commercial awareness with knowledge of various corporate sectors and relevant VAT considerations
• Target driven, proactive and creative
• Evidence of – using data, insight and creativity

Desirable Criteria 

• Experience of working with FMCG brands and retailers
• Experience of using Salesforce or a similar database
• Understanding of the Fundraising Regulator’s code of practice, data protection and other relevant legislation, guidance and good practice
• Understanding of GDPR requirements
• Line Management experience

Competencies and behaviours 

• An understanding of and commitment to FareShare’s mission. 
• A commitment to Equal Opportunities. 
• Flexibility and collaborative style of working across FareShare and with all our stakeholders.

Benefits

• Hybrid / Flexible working, with regular UK travel
• 28 days’ annual leave + 8 bank holidays
• Employers pension contribution
• Employee Assistance Program
• Interest free bicycle purchase loan scheme
• Season ticket loan

About the role

Do you want to lead teams that bring the Isle of Man’s rich heritage to life?

We are looking for an exceptional leader to join Manx National Heritage (MNH) as Visitor Services Manager, this exciting position has responsibility for delivering an outstanding experience across all MNH principal visitor admission sites.

To excel in this post, you will be motivated by delivering the very best customer service while striving to achieve stretching targets. You will actively promote ways for visitors to support MNH in our important work as a charity conserving, protecting and promoting the heritage of this unique Island nation.

A workplace that invests in you

✔ A competitive salary that increases each 12 months until you reach the salary maximum.

✔ A generous annual leave entitlement, a Privilege Day and 10 Bank Holidays; your annual leave will increase after your first year and again after your third year.

✔ Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement.

✔ Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development.

✔ Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and sign-posting on a wide range of issues.

✔ Ability to apply for an unpaid career break after 3 years’ service.

✔ Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment.

✔ A relocation package of up to £3,500 based on receipts is available for this role. role.

Making the Isle of Man your new home

A hidden gem in the Irish Sea, the Isle of Man boasts an extensive coastline, stunning natural landscapes and unspoilt beaches. There are an abundance of opportunities and lots of places to discover!

You can visit our great cafes, bars and restaurants, and become part of the Island’s close-knit community. The island is well connected to the UK with quick, direct flights and ferries to many destinations.

Want to find out more about Island life? Visit www.locate.im to find out why you should make your move to the Isle of Man!

Working for the Isle of Man Public Service

We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees’ wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees.

We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible and if interested you should discuss this with the Recruiting Manager.

The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man.

Your candidate experience is important to us. As a proud member of The Circle Back Initiative, we commit to respond to every applicant that applies for an Isle of Man Public Service role.

Things to note

A basic police check is required for this post, which the Isle of Man Government will cover the cost of for you.

Ready to apply?

For more information, please contact Pauline.Wall @ mnh. im

The closing date for this role is midnight on 27 April 2025.

To find out more and apply, visit our website via the button below.

About the role:

The finance assistant is part of the Finance and Resources function and reports to the Head of Finance. The role has responsibility for ensuring all accounts receivable and payable transactions are processed, recorded and completed. This is a key role for the Finance function to ensure organisational decision making is robust.

Purpose of the role:

Supporting the Head of Finance to ensure the organisation’s finances are accurate, compliant and up to date with responsibility for processing financial transactions. This includes maintaining financial records, preparing reports, ensuring the integrity of the finance system and managing customer accounts. The role also has responsibility for a broad range of financial administrative tasks and works collaboratively with a range of stakeholders providing financial support, advice and solutions.

We’ve got an exciting opportunity for a highly organised executive assistant to take on a role supporting our CEO and other senior leaders. This role offers the chance to work closely with the leadership team to support the delivery of strategic projects and support our working groups.

Share is a registered charity and a centre for training and wellbeing. We provide a range of programmes helping adults with learning disabilities, autism and other support needs become more happy, healthy, and independent. Our vision is a world where disabled people are fully included in society, living the life they choose, and we need talented people like you to help us make that happen. 

You’ll play a key role at Share, making sure the day-to-day management of the CEO’s office is organised and productive, and that all matters are dealt with in a professional, efficient, and sensitive manner. You’ll support fundraising at Share, so we can do more great work supporting our students. You’ll conduct research and compile data to support decision-making and help demonstrate the impact we make.  

Main responsibilities  

• You will provide support to the CEO on strategic and improvement projects 

• You will provide high-level and comprehensive executive support to the CEO, including efficient coordination of meetings and other appointments on behalf of the CEO  

• You will liaise with Share’s board by taking and producing Share board minutes and supporting new trustees 

• You will provide support with fundraising and provide data about our students to support fundraising applications 

• You will work with the CEO and working parties to organise annual events such as the Share awards 

Who we’re looking for 

• You’ll be a proactive and organised person who embodies our values 

• You’ll be comfortable working to different deadlines and working on a variety of tasks 

• You’ll have excellent attention to detail, keen to develop new skills and be trustworthy and discreet  

• You’ll be happy to work on solo projects but are also keen to play your part in small teams 

• Most importantly, you’ll share our values and our enthusiasm for changing lives for the better 

Why work for us? 

Share is committed to empowering disabled people. You’ll make a difference every day, helping people to live as independently as possible. 

Our values drive us forward. They provide the framework for everything we do, including who we hire. We believe everyone has something to offer others, and we build on people's individual talents, interests and abilities. We think happy employees are successful employees. 

We won employer of the year at the Wandsworth Business Awards in 2019 and we hold gold Investors in People accreditation. This means we truly understand the value of people: we focus on what people can do, not what holds them back. And we have robust policies in place so that every single person working at Share takes ownership for making our programmes come to life. 

We’ve been praised for our thorough induction process and supportive working environment where everyone has a voice and is valued. You’ll be surrounded by people who support you, challenge you, and inspire you. 

How to apply 

We actively encourage applications from people from minoritised ethnic communities and with lived experience of a learning disability and/or autism. This is because we believe our staff should reflect the diversity of our student body wherever possible in order to provide the best possible service. 

To apply for this role, please send us your CV and a personal statement addressing the three questions below:

1. What do you think are the three most important qualities of an EA and how have you demonstrated them? 
2. What strategies do you use to stay organised and keep track of numerous ongoing projects or tasks? 
3. Describe what you would do organise and deliver an event smoothly

Please also let us know your preferred working hours / locations. This can be a hybrid role. 

If you would like to have chat about the role or visit us prior to applying, please contact a member of the HR team.

We focus on ability and believe people work best when they feel valued, safe and happy. We do all that we can to make sure that Share is friendly and welcoming to everyone. All CVs and applications are sanitised to ensure unbiased recruitment, and if you make it to interview stage, some questions will be sent in advance. All disabled applicants who meet the minimum criteria will be offered an interview. 

This job is subject to two satisfactory references, an enhanced DBS check and providing evidence of the right to work in the UK. If you are disabled and would like to discuss other ways of submitting your application, please contact us. 

Our privacy policy for job applicants can be found on our website.

We look forward to receiving your application. 

We have a fantastic opportunity for an experienced Risk Manager to join our Risk and Assurance team at Sovereign Network Group (SNG). You'll be an integral part of our risk function, which sets out how we manage risk in SNG and works with the whole organisation to embed that approach into our everyday activities and decision-making.

Based from our offices in Basingstoke or Wembley, you'll combine home and office working to ensure a positive work / life balance. There may be some occasional travel to our other offices for meetings or workshops.

It's a really exciting time to join us as Sovereign have joined forces with Network Homes to form SNG (Sovereign Network Group). Together we provide over 84,000 homes and invest in communities across London and the South of England – our purpose being to provide quality affordable homes and places that people love for generations.

The Role

Reporting into our Head of Risk, you'll partner with stakeholders throughout the organisation to provide expert risk management advice, support decision-making processes, and enhance SNG's ability to achieve its objectives. As Risk Manager, you'll play a crucial role in embedding a proactive risk management culture within SNG, ensuring that risks are effectively identified, assessed, and mitigated. Responsibilities include:

• Leading the approach across SNG to create a culture of consistent and high-quality risk management
• Supporting the organisation in implementing our framework for risk management roles, responsibilities and decision-making
• Supporting stakeholders to identify, assess, and manage risks across the organisation, ensuring sufficient and appropriate mitigation measures are in place
• Supporting the organisation with expert advice on risk management matters and emerging risks
• Embedding practices throughout SNG to ensure risks are reliably identified, assessed, prioritised, and managed
• Collating and analysing risk data to support the Head of Risk to identify trends, insights, and areas for improvement, as well as providing input into senior leadership reports
• Developing and delivering workshops and training sessions to enhance risk awareness and capabilities across the business

What we're looking for

You should have previous experience in a similar role, with demonstrable technical knowledge and skills in Risk management. A background in housing is not essential but ideally you'll have gained experience from a large organisation with a variety of risk areas to consider.  

You'll also have:

• Experience in supporting the implementation of a robust risk management framework
• Excellent stakeholder management skills with the ability to influence and engage stakeholders at all levels
• Clear communication skills, ensuring technical information is presented clearly and concisely
• An agile approach, confident to work successfully on multiple projects at different stages and effectively prioritise tasks
• Experience in designing and / or delivering risk management awareness and training programmes is desirable

Your Benefits

We have some great benefits at SNG, including: 

• £450 yearly flexible benefit pot to use against benefits of your choice
• 25 Days Holiday + Bank Holidays (with an extra day every year up to 30 days)
• Chance to buy or sell holiday as part of our flexible benefits package
• Generous matched pension scheme up to 12% and Life cover at 4x salary 
• Options for private medical insurance, dental insurance and critical illness cover
• Wellbeing discounts, including Gym Memberships and access to a 24/7 virtual GP service

At Sovereign Network Group, we are passionate about inclusion for all and creating a workplace where everyone can thrive. We are committed to our Equality Diversity and Inclusion strategy and believe that you can truly be yourself at SNG. Take a look at our careers site to learn more about us and our values.

This is a great opportunity to join the team as we progress through an exciting period of change. What we do makes a real difference to people's lives and by joining us you can share the satisfaction of doing something that really matters.

Your new company
My client is a health-based research charity based in the heart of London. They are looking for an Operations Manager to provide additional support who is comfortable working in senior-level settings and people manage a team of 4-5 Executive Assistants. This role will be fast-paced, and you will be asked to take on all responsibility for various projects. You will be expected to work a minimum of 3 days on-site in their Central London offices.

Your new role

• Manage the team of EAs
• Co-ordinate and deliver all cross-divisional projects, communications, meetings, and wellbeing activities to ensure the effective and smooth running of the division.
• Preparing documents for CEO / CoS including correspondence, reports, minutes, briefing notes and other papers and preparing presentations
• Organising meetings at divisional level, including meetings of the senior management team and external parties
• Manage the team's operational budget, including the tracking of expenditure and review of monthly/quarterly reports. Process expenses and invoices.
• Manage and deliver cross-departmental projects. Act as point of contact for the CEO's office for organisation-wide initiatives.
• Assist in the preparation of papers for internal and external meetings, attending such meetings and producing minutes, action logs or programme documentation.
• Undertake any other work that may be reasonably required from time to time 
• Undertake work in accordance with Wellcome policies and principles.   

What you'll need to succeed

• EA / Office Management experience
• Excellent people management skills and experience
• Advanced IT Skills - excellent working knowledge of Microsoft Office software, including SharePoint.
• Able to draft correspondence
• Experience of managing projects
• Experience of managing a variety of stakeholders

What you'll get in return

A competitive day rate, with the opportunity to be exposed to some wonderful research within the medical field. You will be working in a location with great transport links within the City of London.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Please note, due to the volume of applications, if you have not been contacted, please assume you have not been successful in the role.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Business Support Assistant (Part-time)

18 hours per week or 24 hours per week term-time- Monday to Friday

We are looking for a Business Support Assistant to join the central team at Manchester Young Lives. Previous administrative experience is required for this post, alongside good organisational and time management skills as well as the ability to multitask and prioritise deadlines. The ideal candidate will have excellent computer skills and knowledge of other digital technologies, including the confidence and ability to develop and grow within the role.

Working patterns will be discussed with shortlisted candidates at interview.

Please note CVs will not be considered as part of your application for this position. Application and demographic forms must be completed via our website. Closing date: 6th May 2025 at 9am

Only shortlisted candidates will be contacted, if you haven’t heard from us you should assume your application has not been successful on this occasion. This post is exempt from the Rehabilitation of Offenders Act 1974.

Join Huddersfield Mission as our Centre Manager!

Huddersfield Mission is the foremost voluntary organisation in Huddersfield and wider Kirklees that works with people who are experiencing significant poverty, homelessness, poor mental health or addiction issues. We support about 1000 different people every year.

Are you a proactive and values-driven leader ready to oversee the daily operations at Huddersfield Mission? We are looking for a skilled individual to ensure our services run smoothly and continue to provide vital support to the Huddersfield community.

This crucial role demands excellent communication skills and the ability to design and implement effective processes to help others achieve and work more effectively. As Centre Manager, you will play a key part in implementing policies and procedures, ensuring compliance with Health & Safety and Volunteering guidelines, and co-leading on Safeguarding.

You will lead our operational teams, including café, premises, and room hire services, to deliver exceptional service while contributing to plans for future growth.

As a key member of the Huddersfield Mission Management Team, you will collaborate closely with the Chief Executive, Advice Service Manager, Board of Trustees, and sub-committees, contributing to the strategic direction of our organisation.

This is a fantastic opportunity for a proactive leader who thrives in a dynamic environment and is deeply committed to making a meaningful difference in the lives of people in Huddersfield.

Employee Benefits

• Attractive Salary with Contributory Pension
• Employee Support Scheme
• Subsidised Meals
• Friendly and Committed Team 

Department: Programmes

Reports to: Head of Programmes

Location: Home-based, with travel across England, Scotland, and Wales

Contract: Full-time, Permanent

Benefits:

• 25 days holiday plus England bank holidays
• Employer pension contribution up to 5%
• Life insurance, critical illness cover & private health benefits
• 37.5-hour workweek

Note: This role requires travel with overnight stays across England, Scotland, and Wales.

About British Gas Energy Trust (BGET)

British Gas Energy Trust (BGET) supports individuals and families across England, Scotland, and Wales who are struggling with energy debt and financial hardship. This is an exciting opportunity to support the effective management of the Trust’s third party funded organisation grant programmes across England, Scotland and Wales

Key Responsibilities

· To act as the managerial point of contact between the Trust’s Grantees & the Trust ensuring programme materials up to date.

· To create documentation linked to grant programmes, such as Applications, Review Templates, Scoring Matrix and Grant Agreements.

· Build & manage positive “listening & learning” relationships with organisational grant applicants.

· Help ensure BGET learns from best practice delivery, and identify, recognize & respond to issues or opportunities as they arise.

· Undertaking both face to face and virtual monitoring visits as part of the project initiation, ongoing KPI and impact evaluation process, creating comprehensive follow-up reports and end of year reports.

· Ensure visibility & assurance of current policies and practice are in place with funded entities, identifying any risk to the Trust e.g. Safeguarding & Data Protection.

· Collect communication materials and help the Trust to amplify the voices of the organisations we support.

· In-put to the day-to-day contractual relationship with our Grant Management System provider, keeping data current and identifying improvements.

Reporting & Contract Management:

· Help ensure that organisations are supported to meet their obligations under their grant agreement, including KPIs and other reporting tools.  Including identifying risks to delivery and supporting the grantee to help resolve any challenges with delivery that impact on the grant obligations. 

· Collate comprehensive and clear feedback, data and information to monitor performance and impact on an ongoing and regular basis.

· Input into coordination, collection and analysis of Ofgem end of year reporting information.

· Ensure all data collection aligned to current Data Protection regulations and use and storage of data is in line with the Trust’s own policies and provide reassurance to the CEO and Board.

· Prepare clear and informative monthly programme updates and support the preparation of quarterly programme reports to the Board to clearly evidence operational delivery across the grant portfolio. 

· Ensure that the outcomes and KPI information are used to create impact reports during the contract period.

· Conduct monitoring visits to funded projects, (in person and online) ensuring accurate briefing notes and write up of meetings are compiled and logged appropriately.

· Establish clear reporting systems with each grant organisation and ensure accurate notes of quarterly meetings with portfolio of projects.

· Work with Finance to ensure grant funds are expended in line with grant agreements and any regulatory requirements.

· Ensure accurate data is in place for year-end reporting.

Knowledge Sharing

· Identify and develop opportunities for the organisational grant applicants to work collaboratively and share learning.

· Create and deliver events for our projects either online or annually at our Annual Advisors Gathering.

· Ensure case studies and other content is collated from the projects to share through our channels.

Person Specification:

Skills and Knowledge:
Essential:

· Strong project management skills, with relevant project management software training.

· Good written communication skills, with the ability to build effective working relationships.

· Strong at operational and project management with the ability to meet deadlines.

· Accuracy and attention to detail with a methodical approach.

· Flexible approach to changing circumstances, prepared to re-order priorities as required. 

· Practical “can do” approach with ability to manage multiple work streams.

· Highly adept at Office 365 and Excel, technically confident in managing Grant Management systems.

· Significant experience monitoring grant programmes including KPI reporting, assessment and write-up.

· Excellent written communication skills, with an ability to communicate with confidence to a wide range of individuals and audiences.

· Excellent analytical & numerical skills with the ability to interpret data and share insights.

Desirable:

· Stakeholder management experience

Experience:

· A proven track record of managing effective operational delivery of impact focused grant making projects or programmes. Including grant programme design.

· Experience of developing and managing positive, equitable partnerships.

· Responsibility for managing our Grant Management System including establishing reporting systems and dashboards for the Senior Leadership Team and Board.

This role is an opportunity to make a real difference in communities across the UK, working directly with organisations that deliver tangible support to those who need it most. If you are passionate about tackling fuel poverty and have the skills to drive a high-impact programmes initiative, we encourage you to apply.

Please note that we are not able to offer sponsorship and the successful candidate must hold the right to work in the United Kingdom. 

A basic DBS check is a requirement of this role. 

Heritage of London Trust (HOLT) restores the buildings and monuments that tell the story of the city and the people who live within it. Founded over 40 years ago, our mission is to rescue characterful and neglected historic sites all across the city. We focus on sites at risk in areas of least investment - in local communities that most need our help - ensuring a sustainable future for every project we work on. To date, we have restored 850 sites across London.

About the Role:

This is an exciting opportunity for an experienced and proactive project manager with a passion for London’s built heritage. The Head of Projects will oversee the delivery of our restoration projects across the capital, ensuring they meet our high standards and achieve maximum public benefit.

The role involves overseeing the full lifecycle of restoration projects, from initial research and site identification to overseeing conservation work and successful project completion. Importantly, you will work closely with local authorities, conservation experts and community organisations to influence and build local commitment to conservation projects.

Key Responsibilities:

• Oversee heritage restoration projects from inception to completion.
• Identify at-risk historic sites and develop a pipeline of new projects.
•  Manage budgets and project timelines, ensuring successful and efficient delivery.
• Build strong relationships with a wide range of stakeholders to support project success.
• Select and collaborate with contractors, conservators, and heritage specialists.
• Conduct regular site visits to assess progress and adherence to project specifications.
• Report on project outcomes and key learnings to the Director and Board of Trustees.

About you:

We are looking for a candidate with the following skills and experience:

• Demonstrated project management experience in the built environment, heritage, or construction sectors.
• Highly organised with the ability to handle multiple projects and meet deadlines efficiently.
• Strong stakeholder management and relationship-building skills.
• A detail-oriented approach.
• Highly collaborative whilst being equally comfortable working autonomously.
• A problem-solving mindset with a proactive attitude.
• A passion for community engagement, inclusivity, and maximising public benefit.
• A willingness to travel frequently across London for site visits and meetings.

Why Join Us?

This is an incredibly fun, engaging and rewarding role, working alongside committed colleagues, overseeing a range of projects that have the power to make a significant social impact in communities across London.

We currently work a hybrid model from our fantastic co-working offices at Fivefields in Victoria, however as this role project manages a portfolio of up to 40 projects at different stages, with circa 15 active projects at any given time, the Head of Projects will be out and about visiting our projects and programmes across London on a regular basis. This role should plan to be working in our office 3 days per week, with site visits out across London throughout the week.

To learn more about the organisation and role and what we are looking for, please download the full appointment brief below.

Closing Date: 21 April 2025

People Beyond Profit Conversations: 24-29 April 2025

HOLT First Interview: 6 May 2025

HOLT Second Stage Conversations: 12 May 2025

thrivin’ together is a UK women-only organisation led by lived experience of gambling. We offer space and time to women who actively gamble, are in gambling recovery or are impacted by someone else’s gambling. Set up as a CIC in July 2022 we have consulted with our community and co-produced support and activities for women to support a recovery with dignity, not apology.

Our approach is choice, voice and change and we seek to inspire and instil hope, ensuring that no woman in the UK impacted by gambling feels alone. We provide one to one support, group support and activities, access to counselling and Helping Hand evoucher payments. We involve our women, and they shape what we do. Currently all our work is online.

In this important role, you will manage our team to empower women by delivering responsive care, activities and support. The role will directly line manage our team through supervisions and fortnightly team meetings including the monitoring and reporting of progress and wellbeing. The role will ensure day to day administrative and operational processes are up to date and run smoothly.

The Project Manager will lead on our quarterly Advisory Board and Professional’s Network meetings and coordinate workshops and activities in collaboration with our team. The role will take responsibility as a Safeguarding Lead and will ensure policies are up to date with support from our Directors and Administrator.

Administration tasks, promoting the organisation and developing partnerships (within gambling recovery and beyond) are expectations of this role.

We welcome women who have been affected by their own or someone else’s gambling, however this is not essential criteria or a compulsory disclosure.

We offer flexible working, training and opportunities to develop in a small friendly team.

We do not consider a criminal record as a barrier to employment.