Office Administrator Jobs

About the role

We are looking for someone with experience in facilities and contract management, and the drive and desire to find solutions and complete projects to a high standard. You’ll need to be highly organised and self-motivated, with the ability to multi task. You must be a compelling advocate for the work of the Trust.

This role manages the Trust’s office facilities, ensuring they are safe, clean and support a positive working environment for staff and volunteers. The post holder will manage contracts, striving to secure competitive prices, support with IT alongside the Trust's IT service provider, and identify and coordinate improvements to the Trust buildings. This role also manages the Business Support Officer.

The Facilities Manager role is for a 10 month fixed-term maternity cover with the possibility of an extension. We would consider between 30-37.5 hours per week, worked across 4 or 5 days. Other options may be considered for the right candidate.

Application deadline

9am on Friday 26th July

Interviews:
In order to remain flexible with the summer holiday period, shortlisted candidates will be invited to attend an interview either in person or online during the weeks beginning 5th, 12th or 19th August 2024.

How do we support you?

The Trust strives to be a positive employer supporting our staff through flexible and hybrid working, and training and development. We recognise the importance of our staff team and looking after their health and wellbeing. Our values and expected behaviours reflect the culture which the Trust seeks to maintain to ensure productive, efficient, effective and pleasant workplaces and roles.

In support of this, we offer an excellent benefits package, ranging from office perks, generous leave entitlements and financial benefits. You can find out more on our website.

For more information on the role and the application process, please download a Recruitment Pack. 

About the Trust

Herts and Middlesex Wildlife Trust is a local nature conservation charity. You will be joining the Trust in the year we celebrate our 60th anniversary. Standing up for wildlife is as important now as it has ever been and our aims are to see more land in recovery for nature and more people inspired to take action.

Our staff team is enthusiastic, friendly and committed to making a difference.

Job Title: Funded Programmes Coordinator - Operations (Maternity Cover)

Basis of appointment: Full-time (38.5 hours per week)

Duration of contract: Fixed Term - Maternity cover replacement (8 months)

Reports to: Head of Philanthropy

Location: This role can be based in either London (UK) or Berlin (Germany) - hybrid working 

Salary:  £36,300 per annum (London) or 46,000 EUR  per annum (Berlin) 

Start Date: As soon as possible

Are you our new Funded Programmes Coordinator?

We are currently seeking a Funded Programmes Coordinator - Operations for a temporary maternity cover position. As a Funded Programmes Coordinator - Operations, you will play a crucial role in managing the funded programmes at UWC International. This entails collaborating closely with a team of experienced programme managers and leads to oversee impact reporting and financial management across a diverse portfolio of scholarship and education programmes. You will ensure the effective implementation of these programmes, aligning them with the goals of donors, UWC schools, and national committees. Moreover, you will facilitate university scholarship activities and information sessions for students, ensuring their enriching experience. This role offers the opportunity to work in a dynamic environment where your contributions will directly impact the success of our scholarship and education initiatives globally.

About us

Changing the world takes passion and dedication

UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our eighteen schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better. 

Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business.  For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers, becoming part of a global community of over 60,000 changemakers transforming the lives of others. 

About UWC International 

The UWC International Office serves as the operational arm of UWC International, a UK-registered and Germany-registered charity, and stands as a pivotal entity within the UWC movement. Positioned in central London and Berlin, it collaborates extensively with stakeholders across the UWC spectrum, actively engages a robust alumni community comprising more than 60,000 members, and fulfils essential functions for UWC International's governance bodies. Our primary duties encompass global fundraising initiatives, comprehensive communications strategies, promotional endeavours, support for the network of over 150 UWC national committees, global strategy development and implementation, and support services to the UWC schools.

Philanthropy serves as a cornerstone function at UWC International, significantly contributing to UWC's expansion and financial sustainability. The Philanthropy Team holds the responsibility of enhancing UWC's fundraising capabilities, coordinating movement-wide fundraising initiatives, and securing substantial donations to bolster our programmes. The team also oversees the successful implementation of funded programmes, ensuring alignment with UWC's values and maximising impact on beneficiaries. Simultaneously, we provide regular updates to our donors on scholar progress and supported initiatives, fostering engaged relationships.

The Philanthropy Team operates as an integral part of the larger Advancement Team, which encompasses Communications and Community Engagement. This collaborative framework involves close coordination with colleagues at all eighteen UWC schools, staff, and volunteers across over 155 UWC national committees, as well as various UWC governance stakeholders. 

Joining the Philanthropy Team at UWC International means becoming an essential part of a vast and truly global collective.

What we offer

As part of a commitment to our employees, we offer the following:
 

UWC International London and Berlin
● Generous holiday allowance – 28 days per year plus eight public holidays (pro rata for part-time or fixed-term contracts).

● The standard working hours are 38.5 per week. Start and finish times can be agreed between managers and employees. We support flexible working and are happy to discuss different working patterns.

● We offer up to two days per year for volunteering and up to two days per year for study leave.

● We support staff development and provide access to training and a wide range of CharityComms resources through our UWCIO membership.
 

UWC International London

● We offer a health and well-being support package, which includes income protection, an employee assistance programme, advice and legal support helpline, remote GPs access, medical second opinions, mental health support, physiotherapy, cycle to work and a well-being calendar featuring podcasts and webinars.

● Perks and discounts portal, which provides a range of discounts across shopping, dining, lifestyle, and entertainment. With thousands of offers on hundreds of top retailers.

● Contributory pension scheme, UWC International currently contributes up to 8% of the employee’s gross salary, and the employee must match the percentage of up to 8% of their gross salary. The minimum contribution rate is 4%. This applies to everyone aged 22 and above but under state retirement age, earning at least £10,000 p.a. and classed as working in the UK.

Visa requirements

Anyone who applies to work at UWC International in London or Berlin must have a work visa before starting employment, in compliance with the relevant immigration rules. Candidates should state which UWC International office location they would like to work from in their application. Please provide confirmation of your eligibility to indefinitely work or reside in the UK or Germany in your application. Any offers of employment made by UWC International will be subject to a right-to-work check on your immigration status.

Application Process

Do you want to be part of our team?  To apply, please follow the link below to our portal and submit an up to date copy of your CV along with a cover letter in English (each a maximum of 2 pages).

Your cover letter must:

• Outline your experience, skills and competencies against the Person specification section in the attached Job Description.

• Explain why you want to join UWC International, and specify your preferred location.

• Provide confirmation of your eligibility to work or reside in the UK or Germany.

• Provide the name and contact details of two professional referees, including their job title, email address and the capacity in which you are known to them. References are taken up prior to the second round interviews.  We will not contact your referees without first letting you know.

Please note that CVs received without a cover letter, including the information requested above will not be considered. 

Deadline for application: 23.59 (UK time) on Sunday, 28 July 2024

Interview and assessment dates:  

• First round interviews on Thursday, 1 August 2024 (remote)

• Remote assignment scheduled on Tuesday, 13 August 2024 (8.30-9.30 am UK time) 

• Second round interviews  on Tuesday, 13 August 2024 (remote, if required

Safeguarding

The job holder might have to travel to UWC schools and colleges. Therefore, a Basic DBS check (Disclosure and Barring Service) or international equivalent will be required before any job offer is made. We will also take up references before the second stage of the interview process. Referees will not be contacted without your consent.

Diversity Statement

UWC places deliberate diversity at the heart of our educational model because of its critical importance in our mission ‘to unite people, nations and cultures for peace and a sustainable future’.

At the UWC International Office, we believe this commitment to deliberate diversity must be reflected within our team, organisational practices, policies and culture. We recognise people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and we encourage and leverage these differences to make our work more relevant and accessible.

We will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. 

We strive to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. We expect everyone who works with us to share this commitment and to act accordingly as we aspire best to serve the UWC mission and our global community. It is an ongoing journey and we welcome all those ready to travel with us.

PA

The Cathedral Chapter is seeking a part time Dean’s PA who will have responsibility for providing the Dean and other members of the Senior Leadership Team with administrative support.

Position: PA

Location: Chichester

Hours: Part-time, 20 hours per week

Salary: Actual £15,080 per annum (FTE £26,390 per annum)

Contract: Permanent

Benefits: Slightly enhanced pension contribution, 34 days’ leave including Bank Holidays, Employee Assistance Programme, free onsite parking, discounts in the Café and Cathedral shop, employer supported volunteering and flexible working opportunities.

Closing Date: 23 July2024

Interviews: 6 August 2024

The Role

We have an exciting opportunity for a part time PA to provide administrative support the senior leadership team comprising the Dean of Chichester, who is the Cathedral’s CEO, three Residentiary Canons and the Communar, who the Cathedral’s lay Chief operating Officer.

It’s a part time role, ideally worked across 5 mornings a week but can be flexible.

About You

We are looking for someone who is organised and able to juggle conflicting priorities and able to work well in a team. 

You will have:

• Previous administrative experience, preferably in a PA role
• Experience of working in a church or cathedral setting and an understanding of the Church of England’s services and structures would be an advantage

About the Organisation

The Cathedral is a living, working place of worship that has been at the centre of life in Chichester for over nine centuries. It is the Mother Church of the Diocese, which covers East and West Sussex and it is also a visitor attraction, a venue for music and the arts and an all-round hub for the community welcoming over 350,000 visitors each year.  Staff do not have to be Christian, but you should understand the Christian mission. 

In accordance with Church’s policy, Promoting a Safer Church and the House of Bishops’ Safeguarding Policy and Practice Guidance, the Cathedral is committed to the safeguarding of children, young people, and vulnerable adults who may be at risk. 

You may also have experience in areas such as Finance Officer, AAT, Bookkeeping, Payroll, Finance Assistant, Financial Assistant, Payroll Officer, Payroll Assistant, Book Keeper, Bookkeeper, Bookkeeping Assistant, Finance Administration, Finance Admin. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Part time (30 hours per week) permanent post

Based in Reading with hybrid flexible working arrangements

Salary in the range £20,064 to £24,522 per annum (£24,745 to £30,243 full time equivalent)

We have been at the forefront of adoption services for over 60 years, working with local authorities across the country.  With our outstanding rating with Ofsted, we work with a high degree of flexibility and innovation and with a range of adopters from all backgrounds and provide a range of Adoption Support services to families to support them on their adoption journey. 

We are delighted to have secured funding to set up and establish a robust impact and data collection process and database so that clear outcomes can be measured and collected for the different areas within our adoption support services. This is a new role and the postholder will play a key part in delivering on this work.

Working alongside Adoption Support colleagues, the Database Officer will be responsible for maintaining the accuracy of the database, ensuring data is kept up to date as well as inputting, monitoring and evaluating data and service user details.  They will also contribute to the collection of feedback and case studies from service users.

The Database Officer will produce comprehensive and tailored reports using both qualitative and quantitative data, derived from the new monitoring and evaluation system.  These evidence-based reports are produced for a variety of audiences and will contribute to evidencing the effectiveness of PACT’s adoption support services.

We are looking for someone with previous experience in an administrative support role, with database and/or data capture administration experience.  To succeed in this role, you will be proficient in producing reports from a database with a keen eye for accuracy and detail and have strong data analysis skills with an ability to derive meaningful insights.

If you want to make a real difference and join our inspirational team, please visit our website for more information, how to apply and the full job description.

Closing date: 9am Wednesday, 24th July 2024

Interview times available on: Thursday 01 and Thursday 08 August 2024

We look forward to hearing from you!

Please do not submit your CV, only completed application forms will be accepted.  No agencies please.

PACT is a supportive and respectful place where people are passionate about making a positive difference to the lives of women, children and families from many different backgrounds.  We continuously look to progress the ways in which we create families and bring people together and encourage applications from people across all communities.  We are committed to ensuring that our people and our services reflect the diversity of the communities we serve and applications from people from under-represented groups are particularly welcomed.

PACT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Anyone joining our team is subject to PACT’s Safer Recruitment pre-appointment enquiries.  These include the provision of documentation of the right to work in the UK, Disclosure Barring Service (DBS) check, overseas police check where applicable and references covering a minimum 5 year period.  All opportunities are based in the UK.

Job Title: Interim Financial Controller

Location: London (Hybrid)

Responsible for:  Two Finance Officers directly and a Finance Assistant indirectly

Duration: Eight months fixed term, starting from 1st September 2024 (maternity cover)

Gross annual salary: £54,000

Deadline: 8th Aug 2024, 17:00 UK time.

Conciliation Resources

Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts. 

For over 25 years, we have been making peace possible. We currently have over 80 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide. 

Job Overview 

Finance Team 

The Interim Financial Controller sits within a Finance Team, which provides the full range of financial support, reporting and services across Conciliation Resources to support the efficient and effective running of the organisation and the delivery of its work. 

Other senior finance team roles include an Income & Treasury Accountant, as well as a Senior Finance Business Partner 

Job Purpose 

The Financial Controller has responsibility for the maintenance of business processes and controls, expenditure and balance sheet transactions. He/she also works with the rest of the Finance Team and other teams to ensure smooth and timely project and statutory audits. The Interim Financial Controller will provide cover for this role while the postholder is on maternity leave. 

Scope and Accountability

The Organisational Support team provides support to all parts of Conciliation Resources in the areas of financial management, personnel (HR) management, fundraising, information and communications technology, facilities and organisational communications. 

The post-holder works closely with others in the Finance Team and other staff across Conciliation Resources as well as our organisational partners. This is a key role in both delivering and developing our financial controls framework, processes and procedures and being able to respond to and resolve problems. The Interim Financial Controller will also have line management responsibilities.

Person Specification

Essential 

• Experience in managing projects funded by the European Union, FCDO and other donors, including donor relationship management, programme development and narrative and budget reporting. 

• Qualified Accountant (CCAB) with substantial experience of working in an accounting function 

• In-depth knowledge and understanding of internal controls and finance & accounting processes 

• Proven experience of managing month end and year end processes including audits 

• Substantial experience of balance sheet reconciliations and preparation of supporting schedules for audits 

• Experience of managing a purchase ledger and payments function within a busy finance function 

• Good working knowledge of tax and VAT in the Charity context 

• Meticulous and good attention to detail 

• Good communication skills 

• Determined and assertive, prepared to get into the detail to understand the complex issues and find solutions 

• Proficiency in the use of Excel and major financial accounting packages 

• Good time management skills, ability to prioritise workload and ability to work to strict reporting deadlines

Desirable 

• Experience of working in a grant-funded environment

How to Apply

The Job description is attached to this advertisement. Please do not send your CV or Resume at this stage. 

Please download the Application form and Application Statement and submit them via email

Job Title:
Event Manager of The Lady Garden Foundation

Job Title: 

The Lady Garden Foundation is a national charity, founded in 2014, which aims to raise funds and improve  awareness of the 5 gynaecological cancers (Ovarian, Cervical, Womb (Uterine), Vulval and Vaginal).

Job Summary:  
The position of Event Manager is a central role within the Foundation, not only driving the Foundation forward in both fundraising and keeping the cogs turning in all aspects from administrative detail to event organisation. 

This role is unique, from the breadth of responsibilities to the ownership it allows for an individual. 

Responsibilities and Duties:

• Leading development, delivery and execution of the LGF events programme, consisting of already established major donor events and a focus on improving the range of events for a wide general audience that maximises fundraising and drives supporter engagement.

• Develop and maintain strong relationships with event co-founders, committee members, stakeholders and high net worth individuals to maximise income and secure continued committed support.

• To closely work with the relevant events production agency to ensure the smooth running of events e.g. ensuring dietaries are collected, managing event budget inline with sponsorship.

• Responsible for all major donor relationship management.

• Responsible for day-to-day internal fundraising tasks, ensuring gift aid claims are up to date etc…

• Aiding co-founders and committee members with event sponsorship bids and presentations.

• Main LGF contact for event sponsors, includes ensuring contractual agreements are met, generally keeping them informed and happy with the partnership.

• PR- oversee the activities of our pro bono PR team from an events perspective.

• Lead, coach and work closely with the Events and Fundraising Executive to enable them to take on responsibilities for smaller events and manage tasks within the events. 

• General Event Management - Overseeing the organisation of the event, managing invites and RSVP’s, ticket payments where necessary, event sponsors

• Database management (Donorfy)

• Awareness of key health issues and updates in the gynae arena 

• Awareness of activity from other charities within the sector

Experience, Qualifications and Skills:

• At least 2 years of events management experience with a charity or fundraising organisation.

• Incredibly organised

• Ability to work in a very fast paced environment

• Confident and outgoing

• Ability to manage multiple activities at one time including direction from multiple individuals

• A passion for the cause of the Foundation

• Microsoft Office- Competent

• A good understanding of the charity landscape including Fundraising Regulations 

• Effective diary management including your own

• An understanding of women’s health issues and the gynae landscape including the 5 cancers, periods, menopause and reproductive rights. 

• Xero accounting software- not essential but helpful

• Donorfy database software - not essential but helpful

Salary: 28,000 - 30,000 (depending on experience)

Hours: 9am-6pm, Monday-Friday

Location:  Fitzrovia, London

Environment: The Lady Garden Foundation’s office is based within a communications agency- a lively and animated working environment. 

INTRODUCTION

St George’s Hospital Charity oversees over 220 Special Purpose Funds (SPFs) with a total value of over £4.5m. These funds hold donor-gifted and community-fundraised income, each with a specific purpose to support a particular ward, department, area of research or group of staff or patients. Every SPF has designated Fund Advisers, who are St George’s University Hospitals NHS Foundation Trust (the Trust) and/or St George’s University staff members with delegated authority to review and authorise expenditure approvals and applications for funding. There are over 500 Fund Advisers who need effective stewardship as significant stakeholders. 

ROLE PURPOSE

To manage the finance function of the charity and provide excellent finance support for the Senior Executive which will include:

• Maintaining a robust financial control framework and providing high quality timely financial management information to ensure effective decision making.
• Preparing annual financial statements and supporting an efficient external audit process.
• Supporting the annual budget setting and quarterly forecasting processes
• Leading on continuous finance process improvement and finance training for SGHC staff. MAIN

DUTIES & RESPONSIBILITIES

1. Staff management

1.1. Carry out all line management duties in line with organisational policy and procedure, including:

• Diversity and inclusion - encouraging an inclusive environment.
• Recruiting and inducting good quality staff
• Proactively addressing performance, conduct or other employee relations issues.
• Support and coach your direct report to ensure objectives and development goals are achieved.

2. Management of Income and Payments Processing Operations

2.1. Responsible for ensuring that all fundraising and investment income is accurately recorded in the finance system.

2.2. Ensure the reconciliation of all income data from the bank against Raiser’s Edge (CRM system) to ensure data is accurate and complete and then recorded in the finance system once reconciled.

2.3. Manage an efficient and effective Accounts Payable function, ensuring that the work performed by the Senior Finance Assistant is at the required standard.

2.4. Lead on all communications with internal stakeholders, including Trust finance and Special Purpose Fund Advisers, to resolve any issues arising and produce monitoring reports on a regular basis.

3. Transactional accounting and fund management

3.1. Ensure systems are in place to identify and correctly record restricted donations, so that these are properly monitored and utilised.

4. Financial Control Framework

4.1. In consultation with the Director of Finance & Operations, ensure that appropriate controls, processes and procedures are in place, regularly reviewed and assessed for operational effectiveness.

4.2. Review and update Finance Procedures and effectively communicate these to staff, arranging training where necessary, within the Finance Department and across the Charity.

4.3. Ensure effective maintenance of the balance sheet, including regular key control account reconciliations (bank and other).

4.4. Monitoring of balances with the Trust, ensuring these are promptly settled, with discrepancies investigated and resolved.

5. Management Reporting

5.1. Delivery of timely and accurate monthly management accounts for the Charity, including enhancing the production process and communication of timetables.

5.2. Co-ordinate the production of narrative reports to support review by the Director of Finance & Operations.

6. Financial reporting and audit

6.1. Lead the Finance team in the production of financial statements which are fully compliant with the Charity SORP to meet required audit and Board approval deadlines.

6.2. Lead the relationship with external auditors and all arrangements surrounding the annual audit fieldwork.

6.3. Preparing required audit documentation in accordance with agreed timetables. SGHC – Role Profile Page 2 of 2

7. Budgeting and Forecasting

7.1. Assist the Director of Finance & Operations in the production of annual budgets, working closely with budget holders within the Charity to ensure completed in accordance with agreed timescales.

7.2. Lead on the quarterly re-forecast process, producing relevant analyses to understand and monitor key changes.

8. Banking and Investments

8.1. Work alongside the Director of Finance & Operations to maintain a strong relationship with the Charity’s banking and investment managers and take the lead on the day to day administration of the banking arrangements.

8.2. Ensure that bank mandates are up to date.

9. Systems and Data

9.1. Finance system

• Liaise with Application’s Supplier and Trust Systems support team in the maintenance and development of the finance system, ensuring essential maintenance are carried out as necessary to prevent cyber fraud and maintain data integrity.
• Provide support to the Finance team for the accounting functionality within the finance accounting application and its integrated systems.

9.2. System maintenance and training

• Support the Director of Finance and Operations with managing user access, permissions and privileges on the finance system, ensuring that any changes to staff are reflected immediately.
• Ensure all new staff are trained on the Finance System and that current staff receive updates as necessary. Any other duties commensurate with the post as requested by the Director of Finance & Operations

Who we are

Off the Record Bath & North East Somerset (OTR) is a mental health and wellbeing charity that gives local young people a safe space to be heard and be themselves. We provide a range of free services for young people, including counselling, listening support, youth participation, advocacy, support for care leavers and a LGBTQ+ focused youth group.

You’ll be joining us at an exciting time as we mark our 30th anniversary with our Young Futures appeal, helping us to reach more young people from under-represented communities. Equity, diversity, and inclusion are at the heart of what we value as an organisation. OTR is committed to equal employment opportunities regardless of race, age, religion, sex, sexual orientation, disability or any other status protected by law.

Purpose of the role

This senior role will manage and oversee OTR’s main operational functions, including finance, human resources, fundraising, office management, data, policies and communications. We recognise that you may not have experience in all these areas, but may be skilled in one or more of them.

You will lead and inspire our Resources team, line managing them to enable our client-facing teams to deliver the best possible services for young people. You’ll be motivated by our mission and play a key role in making it happen.

You will be part of OTR’s senior management team (SMT), working closely with the Head of Voice Services and Head of Wellbeing Services as well as the CEO to actively oversee the growth and development of the organisation, and delivery of our strategy.

Your attributes 

We are looking for someone methodical, calm and extremely organised, who thrives in a busy role where no two days are the same. You’ll enjoy overseeing and managing multiple workstreams, have a strategic mindset and be at ease working with figures and data.

Your enthusiasm and personality are as important to us as your experience to date. If you can’t tick off every point in the person specification below but feel you have the right transferable skills to succeed in the post, please do still apply.

If you would like an informal, confidential conversation about the role before applying, please email us to arrange a time for a chat with our CEO.

Key duties

• Driving efficiency through our finances - overseeing financial procedures to ensure OTR’s bookkeeping, payroll and annual accounts are delivered accurately and on time.
• Budgeting – with the CEO, creating annual budgets and monitoring against these against agreed KPIs.
• Line management of Office Manager, Data & Learning Officer and Development Manager, including day-to-day support, monthly 1:1s and annual appraisals.
• Enhancing our systems and processes – with an innovative mindset, working across the team to identify and implement improvements to the processes that support our work.
• Making OTR a great employer – ensuring our HR function supports our staff to thrive, with oversight of recruitment, contracts, annual leave, sickness monitoring and training/development, along with an understanding of relevant employment law.
• Overseeing our fundraising – working with the Development Manager, CEO and others to ensure OTR brings in the resources needed to deliver against our objectives. 
• Evidencing our impact through data - working with the Data & Learning Officer on our contractual reporting requirements and impact reporting, ensuring our database and other systems enable OTR to make informed decisions about our service delivery.
• Leading a safe and comfortable workplace– overseeing the work of our Office Manager, including health and safety; making procurement decisions and innovating ways to make our premises secure and welcoming for staff and clients.
• Communications - writing internal staff-wide communications and overseeing our online and wider external communications, including our website.
• Be digitally driven – help us to maximise the opportunities from digital innovations, including AI.

Joint responsibilities as part of the Senior Management Team (SMT)

• Policies - working with the SMT to create and develop the right suite of policies to govern our organisation.
• Strategy – overseeing and managing the implementation of OTR’s organisational strategy, including reporting to the Board.

General (applicable to all team members)

• Participate in the day-to-day work of the organisation – such as reporting, attending team and other meetings as required, and taking a flexible approach to general administrative and support tasks
• Be an ambassador for OTR, actively promoting our vision and work
• Ensure the effective implementation of the organisation’s policies and overall organisational objectives, including Health & Safety policies and procedures, taking responsibility for their own personal health, safety and welfare in the workplace.
• Following safeguarding policies and procedures in all aspects of the work with children and young people.
• Actively promoting good equal opportunities practices across all aspects of work and taking positive steps to counter discrimination however and wherever it occurs.
• Participate constructively in supervision and staff development opportunities including training and team building initiatives.
• Contribute to co-operative working across all the services within OTR.
• Promote and enable active involvement of young people in planning, improving and making decisions about OTR services.
• Ensure effective and accessible communication with staff, service users and the general public.
• Contribute to maintaining and developing effective professional relationships both internally and with outside agencies.
• Undertake any other reasonable duties consistent with the skills and duties needed for this role, as required.

Working pattern and location

This role can be worked within our core hours of 8am – 6pm Monday to Friday. We will discuss your preferred working pattern at interview. The ideal candidate will be able to work on one or both of Tuesdays and Wednesdays to align with other senior team members.

This role is based at our office in central Bath, which is very close to Bath Spa train station and Bath central bus station. The post holder will be based in a shared office with access to meeting rooms.

You will be expected to be in the office for the majority of your working week but will also be able to work from home as agreed with your line manager.

How to apply

If you’re ready to proceed, we would love to hear from you. Please visit our website to fill in the online form to apply, and to complete the online Equal Opportunities form. 

The closing date for applications is Monday 22nd July at 5pm. Interviews will take place in Bath on Thursday 8th August.

Terms and Conditions

• Contract: Permanent, with a probationary period of 6 months
• Paid leave entitlement: 25 days plus 2 discretionary days and all English public holidays, plus up to 5 extra days to recognise continuous service, accrued at one per year. This entitlement is pro-rated for part-time employees.
• Two days’ paid volunteering leave to enable you to support causes that matter to you (FTE)
• Pension scheme
• Death-in-service benefit
• Training and development opportunities for all our staff

Appointments will be subject to satisfactory references and an Enhanced level Criminal Records Bureau check.

The job description is a general outline of the job duties and responsibilities and may be amended as OTR develops. The post holder maybe required to undertake other additional duties as may be reasonably required from time to time. 

Job Title: Societies Coordinator

Who we are: 

Part business, part charity, part membership body – students’ unions are all seriously fun places to work. They are organisations in their own right. Professionally run, but different. Professional teams support elected student leaders to make change, improve lives and fulfil potential; we help make it happen. Founded in 1897, LSE Students' Union is one of the oldest Students' Unions in the UK and is the representative and campaigning body for students at The London School of Economics and Political Science (LSE). Like other Students' Unions, it also funds and facilitates student activities on campus, including 200+ societies, 40+ sports clubs through the Athletics Union (AU), the Media Group and Raising and Giving (RAG) charitable fundraising initiatives.

About the job

This role will be responsible for supporting and empowering Student Leaders, so that they and their Societies are able to organise a diverse range of high quality activities and events – thereby enhancing students’ overall extracurricular experience at LSE.

Who are we looking for? 

We’re looking for a professional and outstanding individual who has a passion for student experience, activities and events – all within a fast-paced environment. 

You must have excellent written and verbal communication skills, and demonstrable experience of delivering excellent customer service, to ensure that our students/groups receive the best in class customer experience from our support. 

You must be highly organised with an analytical and organised approach to your work, as you’ll be handling sensitive data and confidential information, and use to dealing with competing priorities at any one time. 

You must be positive, committed and approachable, with experience to develop and maintain professional stakeholder relationships and a desire to work in an organisation that services a culturally diverse membership
 

Applicants who can deliver exceptional customer service and are committed, positive, outgoing and approachable with a ‘can do’ attitude and a desire to work within a student facing organisation servicing a culturally diverse membership, including understanding and commitment to equality, diversity and inclusion.

 

Why apply?

Because you’re excited by the challenge! The exact opposite of corporate, we’re progressive, daring, and creative individuals working to make a difference in unconventional workplaces.
 

Benefits and Perks

In return for your passion and experience we offer:

-        25 days of holiday per year (pro rata)

-        Additional closure periods at Christmas and Easter

-        Free LSE Students’ Union gym membership (including advice from dedicated professionals)

-        Cycle to Work scheme enabling significant savings on bicycle purchase

-        Access to LSE staff training courses

-        Ability to purchase TOTUM (NUS) card, which provides a wide range of discounts

-        Flexibility for work-life balance

-        Interest-free travel loan

How do we recruit?

We want to ensure all systems, policies and processes are free from bias or discrimination and are fair and accessible, therefore we ask that all candidates complete our Application Process in two stages:

Part 1. Complete a Supporting Statement, telling us about your suitability for the role (this is what will be used to determine if you are shortlisted for an interview). In doing so, please (1) ensure that your personal statement is no longer than 2 sides of A4, (2) ensure that you don’t include any personal details within your personal statement, and (3) use the job description and person specification as a guide to help write it.*

*Your supporting  statement is all that we will see when shortlisting, so please be sure to cover everything that you’d like us to know about your suitability for this role within it, making it clear that you meet all of the job’s specification requirements.

Part 2. Complete an Equal Opportunities Monitoring and Contact Form, so that we’re able to contact you if shortlisted for an interview. This will only be seen by our HR team (and will therefore have no impact on shortlisting), but it does help us gather and analyse demographic information about our applicants.

Part 3. Please attached your completed CV outlining the jobs or voluntary roles you have had.
 

Want to apply?

To apply for this role, please complete an online application.

*Please note that we may close applications early if we receive a sufficient number.

Job application timeline

Job posted: 16 July 2024

Closing date: Sunday 04 August 2024 (23:59pm)*

Intended Interview date: w/c Monday 12 August

Compulsory Requirement - The UK Government sets the legal regulations that we are required to follow. As an employer we must ensure that everyone is eligible to work in the UK and this is done by us checking and making a copy of the correct original identification/documentation before your first day of work. Currently we require you to have the right to work in the UK, as we are not a Home Office approved sponsor. 

This role will be working on a helpdesk for the project management unit. As a Project Assistant, you will provide essential administrative support to our dedicated Clusters and Units. Based in the Project Management Unit (PMU), you will play a crucial role in delivering the project support that the PMU provides to the institute.

We are seeking an individual with experience in administrative roles within a professional, service-driven environment. Proficiency in Microsoft Office Suite is essential.

Interviews are scheduled for Wednesday, 24 July 2024, and will be conducted in person at the Institute of Development Studies.

Although IDS is a sponsoring organisation unfortunately we would not be able to obtain a certificate of sponsor for this particular post as the role does not meet the requirements (skills & salary threshold) as outlined in the Skilled Worker guidelines.

Job Title: Services Co-ordinator

Reports to: Head of Services

Location: Hybrid (some UK travel)

Hours: 34 per week (consideration will be given to flexible working i.e. 4 days etc.)

Duration: Permanent

Salary: £28,000 - £33,000 depending on experience

Purpose of the role

To support the development and delivery of Lifelites services by co-ordinating the installation of new packages of technology, training and partner engagement.

To support the delivery of Lifelites’ ambitious expansion strategy as part of our 25th anniversary celebrations in 2025 and beyond.

About you

You are a dedicated, organised individual with experience of juggling multiple priorities and varied responsibilities. You are a people person, able to communicate effectively with a range of stakeholders and will be passionate about planning and detail. You will have experience from previous roles and looking to make a difference in the charity sector.

About Lifelites

Lifelites passionately believes that all children with life-limiting conditions and complex disabilities should enjoy a childhood filled with special moments of fun, happiness, and meaningful connections.

By harnessing innovative sensory and assistive technology, we empower children to play, learn, communicate, interact with the world, and create lasting memories with their families.

For nearly 25 years, we have provided cutting-edge technology, training, and ongoing technical support free of charge to children’s hospices in Britain and Ireland, impacting over 12,500 children and their families annually.

Despite advances in clinical care, many children we support are unlikely to recover and may live short, complicated lives. However, our mission is simple and crucial: to help these children live as well as possible, for as long as possible, even into their last days.

Our key aims are to improve health and wellbeing outcomes for the children and families we support by increasing independence, reducing isolation, and improving communication, emotional wellbeing, and family relationships.

Main duties and responsibilities

 Technology provision

- To co-ordinate the application and consultation process for children’s palliative care services invited to apply for new packages of technology.

- To create documentation annually to capture all equipment requests, costings and associated partnership agreements.

- To co-ordinate technology installation schedules and liaise with Lifelites Champions to ensure efficient project delivery.

- To produce handouts and user guides for installation and ongoing training sessions aligned to Lifelites technology installation schedule.

- To attend and support the delivery of events, installations and Lifelites functions and represent Lifelites within children’s palliative care settings and forums.

- To provide administrative support for new technology pilots and other innovation activity.

- To support the development of Lifelites 25th anniversary activities, which are currently in development.

Learning and development

- To respond to training requests and co-ordinate installation and ongoing face-to-face training by liaising with Lifelites Champions, Lifelites Trainer and Head of Services to book dates and prepare training itineraries.

- To co-ordinate Lifelites Super User events including venue bookings, scheduling and training providers.

- To capture and monitor training feedback and prepare briefings for Head of Services and Trainer.

- To support the development and implementation of Lifelites e-learning platform, including course modules, interactive learning and activity ideas.

Partner engagement

- To support ongoing quality improvement by delivering regular account calls, responding to queries and maintaining up to date contact information for Lifelites Champions and other key stakeholders.

- To co-ordinate monitoring activity with partners including training feedback, annual surveys and case studies.

- To liaise with the Communications & Marketing Officer to create and publish information relating to services for newsletters and social media.

General

- To comply with Lifelites policies and procedures at all times.

- To contribute to and embody Lifelites’ values and workplace culture.

- To administer the departmental folders on the shared drive.

- To Provide support and complete minutes in quarterly committee meetings

- To perform any other duties as required.

The Events and Fundraising Executive will play a crucial role in the design and delivery of the Lady Garden Foundation’s varied annual calendar of fundraising events which include charity lunches, brand collaborations and our bi-annual Gala Evening, This role is unique, from the breadth of responsibilities, to the ownership it allows for an individual to flourish and grow in their role. 

We are looking for a confident, outgoing individual, comfortable in managing competing priorities and who is able to work collaboratively with a wide range of stakeholders. The successful candidate will be energetic, flexible and reliable in their day to day activities, have a keen eye for detail and excellent writing and organisational skills. In return we offer a role in a growing, enthusiastic, fast moving team and the opportunity to make a real difference.
 

Responsibilities and Duties

• Support the management and delivery of fundraising events including multiple major donor events, challenge events, brand collaborations and others as required.

• Stakeholder management (charity co-founders, trustees, guests, donors and sponsors) relating to the fundraising events

• Liaise with external events and related suppliers to ensure LGF team and co-founder needs are aligned

• Responsible for managing communications to guests, participants, attendees, manage enquiries and volunteers

• Data management of donors across all events in CRM (Donorfy)

• Undertake admin and clerical tasks - e.g. mailings, send outs, phone/email enquiries etc…

• Alongside the Communications and Awareness officer provide copy and update for the events section of the website

• Manage event equipment and stock

• Attend events when required, including occasional weekends and evenings and provide support to the wider team when required.

• Support with marketing activities of events including social media and email campaigns

• Support with capturing content for the Lady Garden Foundation’s social media sites - Instagram, Facebook and Tiktok (possibly Twitter) as well as website, including support with writing blogs, posts and  multimedia content 

• Awareness and research of key health issues and updates in the gynae arena (general)

• Awareness and research of activity from other charities within the sector (general)

•  To undertake other duties across the Lady Garden Foundation that may be required.

Qualifications and Skills: 

• Excellent organisational skills and attention to detail

• Strong IT skills including Microsoft Office

• A good understanding of the charity landscape including Fundraising Regulations 

• Effective diary management including your own 

• Ability to manage multiple activities at one time including direction from multiple individuals

• An understanding of women’s health issues and the gynae landscape including the five gynaecological cancers.

• Excellent communication and presentation skills

Person Specification:

This is a front-facing role and the post holder will need to identify and exhibit behaviours which promote our values and purpose. The right candidate will demonstrate a flexible approach, and an affinity and empathy with our charity: 

• Animated and enthusiastic

• High energy and reliable

• The ability to work independently and as part of a larger team

• Ability to use initiative and work positively and independently 

• Strong attention to detail and accuracy in all areas of work 

• Demonstrable time management skills

• Passion for our cause

Desirable Skills:

• Some event industry and charity experience

• Experience of using the Microsoft Office suite software

• Confident using MS Teams, Zoom and similar platforms (preferred) 

• Experience of using CRM software

• Confident in sharing ideas and knowledge

Equality, Diversity and Inclusion: 

The Lady Garden Foundation  recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage applications from people of all backgrounds and lived experiences.

The MSA Trust is a small national charity with a large reach, offering vital support to people affected by multiple system atrophy, a devastating neuro degenerative disease, and funding much needed research into the cause and a cure.
The Finance Officer is responsible for working within the core MSA Trust office team to provide finance support to the wider programme delivery and our regional staff team of health care professionals. 

By working with colleagues to maintain financial systems, accurate record keeping and undertake financial administration they will provide the support required to implement and improve the processes needed to maintain the accurate financial management systems which are crucial to supporting the charity’s mission.

Salary Range: £31,505 per annum

Start Date: As soon as possible

Duration of Contract: Permanent

Location: Fauna & Flora, Cambridge.

Current policy offers partial remote working with the UK

Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.

We are looking for two passionate and motivated individuals to join our team as Technical Officer (Nature Positive), to support the work of our Business & Nature team including the development of corporate nature strategies, supply chain frameworks and landscape initiatives for nature.

These positions present an exceptional opportunity to work with leading global businesses and other stakeholders to translate nature ambition into practical on the ground impact. You will get involved in wide ranging projects and activities, across different geographies and sectors including mining, renewable energy, food and agriculture, and tourism. You will be presented with opportunities to grow your knowledge and experience of the business and nature field through the practical application of fast evolving frameworks, models and concepts.

A collaborative and dynamic team player, you will have a strong skillset in research and analysis, written and verbal communication, and relationship building. You will have a good understanding of the international landscape for business and nature, the role of the private sector in halting and reversing nature loss, and the interconnections between nature and wider sustainability issues.

In return we offer the opportunity to work for a ground-breaking organisation at the forefront of global conservation with generous pension contribution, attractive annual leave allowance, life insurance and salary exchange schemes.

Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre and a host of cafés and restaurants.

The closing date for applications is 12 August 2024.