Office administration jobs

About Us

WORKING WITH US

The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the page.

Main Areas of Responsibility

ABOUT THIS OPPORTUNITY

We are looking for an Apprenticeships Service Administrator to support the apprenticeship provision within Harris Federation Central Head Office.

This is an exciting opportunity to join the apprenticeship team and support by managing administration and providing essential support to apprentices across the Harris Federation. Key responsibilities include the organisation of Apprenticeship events, maintaining individual learner records (ILR), data analysis, and managing the virtual learning platform and MIS. Additionally, there will be a requirement to assist line managers and staff members with Apprenticeship queries.

A primary focus is on onboarding learners and maintaining accurate enrolment records, contributing to the effective delivery and evaluation of apprenticeship programs across the Federation.

Qualifications & Experience

MAIN AREAS OF RESPONSIBILITY

Reporting to the Apprenticeship Manager you will be responsible for:

General Administration and Apprentice Support

• Supporting Harris Federation as a main provider, ensuring all apprentice data is accurate and up to date
• Preparing and updating PowerPoint presentations to promote apprenticeships
• Organising and promoting apprenticeship events and information sessions
• Supporting the promotional/marketing strategy to drive apprenticeship applications and delivery
• Organising and managing information days for prospective learners / students and supporting the recruitment to various apprenticeship programmes
• Maintaining responsibility for monitoring and updating records on the DAS (Digital Apprenticeship Service) system and other data system trackers
• Maintaining apprenticeship records, including the apprenticeship tracking system, producing reports to monitor enrolment, completion rates, and levy usage
• Helping to maintain the EOSONE learning platform to ensure accurate data and the declaration of our monthly ILRs (individual learner records)
• Supporting the implementation, procurement, quality assurance and evaluation of the apprenticeship offer to support business objectives
• Data analysis and preparing regular reports on performance of various programmes

Management Information System (MIS)

• Managing and actively updating EOSONE learning platform to ensure all the learner portfolios are up to date including off the job
• Supporting with the on-boarding of learners on the Harris Federation main provider provision and the completion of relevant enrolment documentation, procedures, and guidance

WHAT WE ARE LOOKING FOR

We would like to hear from you if have:

• The ability to establish a new role in the Harris Federation and work collaboratively with key stakeholders to deliver successful apprenticeship programmes
• Strong project management skills with experience of complex projects with multiple stakeholders
• Experience of working across a large organisation, developing and delivering initiatives and maintaining stakeholder relationships
• Ability to travel to Federation Academies as required
• Experience of working with various MIS within the FE sector and working with the third-party service provider to ensure the platforms are user friendly and up to date
• Supporting with ongoing design, configuration, and maintenance of the ‘EOSONE learning platform’ working together with the third-party service provider to ensure the platform is user friendly

For a full job description and person specification, please download the Job Pack.

Professional Development & Benefits

APPLYING FOR THIS POSITION

If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.

Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.

When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application.

A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.

OUR VISION & VALUES

Our vision, from the start, has been to provide the structure and services needed for our schools to amount to more than the sum of their parts, and to free-up our teachers and leaders to focus on one thing and one thing only: the outstanding education of all their pupils. Our young people and communities are at the heart of everything we do. Our core mission has always been to close the educational gap between young people from disadvantaged backgrounds and their peers. Our ambition is one where every child in London, no matter their background, has equal access to high quality education, giving them the same opportunities and potential to succeed.

We know there are many challenges facing our young people and the communities we serve, and that’s why we need determined people like you to help us tackle those inequalities. Whilst each of our academies has their own unique cultures and values; as a whole Federation, we have four core values which are central to successfully achieving our vision: Excellence, Collaboration, Support, and Innovation. We are proud of our values because they guide us in how we work allowing us to achieve the best possible outcomes for our young people, communities, and colleagues.

IMPORTANT INFORMATION

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

WHAT WE CAN OFFER YOU

Harris has a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

You will also have access to a variety of benefits, support programmes and initiatives including:

• Excellent opportunities for continuous professional development and career progression
• Annual performance and loyalty bonus
• Pension scheme (Teachers' Pension Scheme or Local Government Pension Scheme) with generous employer contribution
• 26 days' annual leave (inclusive of our Christmas Eve closure day) plus bank holidays, rising to 27 days after 2 years' service, or equivalent for staff on term time contracts
• Harris Wellbeing Cash Plan including cover for routine and specialist healthcare
• Employee Assistance Programme for free and confidential advice
• Cycle to work salary sacrifice scheme
• Wide range of shopping, leisure, and travel discounts
• 20% off at Tapi Carpets, exclusive to Harris employees
• Interest-free ICT and season ticket loans

For most non-teaching staff based at our Head Office in East Croydon, we also offer lifestyle friendly working arrangements including flexible start and end times, and hybrid working with two days from home and three days on site.

Benefits:

• enhanced maternity, paternity and adoption leave, and shared parental pay
• family-friendly policies
• 8% employer pension contribution (Aviva) or opportunity to continue NHS pension
• free health cashback plan (Medicash): employee cover plus up to four dependent children
• 24/7 virtual GP access (UK registered), plus access to Best Doctors
• free, confidential employee assistance programme (Medicash)
• access to a wellbeing app
• flexible working options including hybrid working, flexible working patterns such as part-time, compressed hours, and more*
• learning and development opportunities including bespoke training and access to LinkedIn Learning)
• commitment to employee health and wellbeing.
• we have a Menopause Friendly accreditation and are a Disability Confident employer

About Us

Every three minutes someone in the UK develops dementia: a progressive and complex condition that can be devastating for the whole family. One in two of us will be affected by dementia in our lifetime, either by caring for someone with the condition, developing it ourselves, or both.

Dementia UK is the specialist dementia nursing charity that is there for the whole family. Our specialist nurses, known as Admiral Nurses, provide free, expert advice, support and understanding to help families care for their loved one. Every day, Admiral Nurses help families up and down the country to have the best life possible, for as long as possible.

About the role

This is an exciting opportunity to join Dementia UK as a Clinics Administrator, providing administrative support to the Clinics team and the wider Delivered Services function.

Working closely with the Clinics Programme Lead and the Clinical Operations Support Manager within the Clinical Effectiveness team, the postholder will support the day-to-day running of various administrative processes and procedures, ensuring safe and effective service delivery to beneficiaries. This will involve liaising with both internal and external stakeholders as required.

As the first point of contact for all queries relating to the Clinics team via email, you will be responsible for the day-to-day administration of the online clinics featured on the Dementia UK website. You will set up and maintain online booking systems to support Delivered Services clinic programmes, which are currently undergoing significant expansion. The role will also involve booking travel, accommodation and venues for clinics and related activities, as well as completing finance processes in support of associated expenditure.

To succeed in this role, you will have demonstrable experience in administrative support roles and managing booking systems, be a clear and logical thinker, with experience in developing and implementing processes. You will be highly proficient in using Office 365 and able to produce high-quality documents, including complex reports and correspondence. Experience in project management and the use of project management software would also be an advantage.

If this sounds like you, join us in making a difference in the lives of those affected by dementia.

Please note, a job share can be considered for this position, split 50-50.

Our culture

In addition to a competitive salary and a generous benefits package, we truly value our people. It’s important for us to create a working environment that looks after our workforce to support them in achieving their full potential. You will become part of a diverse and dedicated team who are supported to use and develop their skills. We recognise and value the key role you will play in delivering our strategic plans for the benefit of those living with dementia.

Our staff have a voice. Representatives from different roles and levels across the organisation positively contribute to and lead on our working groups around health and wellbeing, menopause, and equity, diversity and inclusion.

Dementia UK is proud to welcome everyone. We aim for a truly inclusive culture with talented, diverse teams that represent a variety of backgrounds, perspectives, and skills. We celebrate difference and individuality and encourage everyone to join us and be their whole selves always.

Dementia UK is a Disability Confident Employer.

This role will be subject to an Standard DBS check.

By applying to join Dementia UK, you acknowledge that in the event you are successful for the role, any offer and your ongoing employment will be conditional on you having or obtaining the right to work in the UK.

*Please note that any decision on flexible working is based on business needs 

When you apply for a job at Dementia UK, we will collect certain information about you to process your application and assess your suitability for the role. Further details can be found in our privacy notice.

Full time – 37.5 hours per week

Permanent Contract

Salary: Grade 2 – £28,216 per annum

Closing Date: Tuesday 29th April 2025 at 11.30 pm

We are looking for someone with administration or secretarial experience gained in a legal environment to be the new Legal Administrator for our National Legal Administration Team. You could soon be playing a vital role helping people who are affected by the housing emergency.

About The Role

You will provide full administrative support to the Legal Team, including taking telephone calls, secretarial duties, data entry, note taking, sorting the post and managing diaries. You will also be responsible for supporting the wider team when required to ensure the effective running of the service. You will need to liaise with clients and third parties, including making appointments and obtaining information. Producing reports, providing an accurate audio typing service, processing legal funding and other documents, managing files, preparing documents for court and entering information onto a case management system are other aspects of this interesting and varied role.

About You

You have secretarial experience gained in a legal practice and audio/copy typing skills with a minimum of 70 wpm, along with advanced knowledge of IT tools including case management systems and MS Office systems.  You have great written and verbal communication skills and enjoy working as part of a busy team.

Benefits

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension, and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme, and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support, and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

About The Team

Shelter Legal provide legal expertise and representation across our Services and is made of four teams - Community Legal, Strategic Litigation, National Legal and Legal Support.

The National Legal Team works closely with our national Telephone and Online Advice Service (TOAS) to identify trends in the issues our clients are presenting with and provide targeted legal work to address them.

About Shelter

Home is a human right. It’s our foundation and where we thrive. Yet everyday millions of people are being devastated by the housing emergency.

We exist to defend the right to a safe home. Because home is everything.

We need ambitious, passionate people to join us. This is your chance to play a part in the fundamental change we are striving to achieve.

Our enemy is the social injustice at the core of the escalating housing emergency. To win this fight, we must be representative of the people we are here to help and those who support our movement. In all our people decisions, we take pride in being inclusive, equitable and transparent. We are committed to combating racism both within and outside Shelter. We welcome you on our journey to becoming truly anti-racist.

How to apply

Please submit your CV, along with a supporting statement. The supporting statement should demonstrate how you meet the three knowledge, skills and experience points in the About You section of the job description, and ensure you demonstrate how you address the behaviour below throughout your responses:

•We prioritise diversity and have an inclusive and open mindset

Please use real examples and write up to 350 words per point. CVs without an accompanying supporting statement will not be considered.

Safeguarding Statement

 
Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

Recruitment Agencies 

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them. 

£13,8000 for 21 hours per week, full-time equivalent of £23,00 per annum (please note successful candidates should expect to be appointed at the starting point of the salary scale and consideration may be given to a higher salary depending on the experience of the individual)

Fixed Term Contract until 31 March 2026

Part-time (21 hours per week)

Location: HMP Leeds/Leeds Media Centre

Are you a proactive, organised and collaborative individual with a proven record of working in services providing administrative support in a busy, pressurised environment?  Looking for a career-enhancing new opportunity?

If so, St Giles Trust is looking for a highly efficient Remand Accommodation Administrator to join our team and provide administrative support to our team working on our vital project that provides tailored accommodation support to men in custody and under probation supervision in the community in Yorkshire and Humber.

About St Giles Trust

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others.

St Giles is now a kickstart employer, so we are part of the scheme which provides job opportunities for 16-24-year-olds who are currently on Universal Credit and are at risk of long-term unemployment.

About this exciting opportunity

This multi-faceted role will see our successful candidate focus on providing full administrative and office management support to ensure the most effective delivery of the service.  This will involve providing information and analyse reports to help in the delivery, management and development of services, responsibility for general office administration, data entry and processing, coordinating, managing and allocating referrals, signposting to other pathways, and internal enquiries.

We will also count on you to process sensitive and confidential data on digital systems and maintain records, ensure the timely and accurate distribution of information throughout the team and to ensure that all enquires by any method of communication are dealt with in a polite, friendly and efficient manner.  Working collaboratively in a multi-agency setting and maintaining professional relationships and appropriate confidentiality of information are all also key elements of the role.

What we are looking for

• Experience of working in services providing administrative support in a busy, pressurised environment
• Experience of managing Case Management systems, including inputting data and creating reports
• Experience of working in services which provide support to people who have faced adversity
• An understanding and knowledge of the barriers faced by people with complex and multiple needs
• The ability to manage your workload effectively including prioritising tasks
• Strong IT skills, incl. proven experience of using Word, Excel, and Outlook in a similar work environment 
• Impressive interpersonal, relationship-building and communication skills, both verbal and written
• A flexible, collaborative and professional approach to your work

In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, childcare vouchers, season ticket loan and much more.

As an organisation that works with children and adults at risk we are committed to safeguarding, protecting and promoting the safety of our clients and successful applicants will be DBS Checked.

St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.

Closing Date: 11 p.m. on 28 April 2025 Interviews: 08 May 2025 in Leeds Media Centre

Rugby District Children & Family Centre's are a friendly welcoming service who work together with

our partner agencies to support families and young people to achieve the best possible outcomes

and improve their life chances. The service is tailored to local need with specific provision based on

in-depth understanding of the local communities it serves. The Children and Family Centre service

includes the following core elements: Coordination and administration of the designated Children &

Family Centres, associated outreach provision and volunteer co-ordination; Provision of a range of

stay, play and learn opportunities Service, locality and community development.

Outline of job: for further details please read job description and use this as guidance when completing our application form.

• Preparing financial information,dealing with income and expenditure 
•  Supervision of a staff  team of 5 admin assistants and there may also be responsibility for supervising volunteers who are assisting with administrative tasks.
• Support the Children's Services Manager in overseeing the health and safety systems and procedures.
• To be responsible for ensuring the administrative support to a service or group of services is provided in an efficient and effective manner.
• Provide and/or supervise the provision of efficient office systems, e.g. opening and distributing post, message taking, room bookings and staff movement systems.
• Support with the production and collation of data reports from internal and external systems - training will be given on these.
• In accordance with Barnardo's policies and procedures, ensure appropriate authorisation and enter staff employment information, e.g. leave, sickness

Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible

Pay & Reward Framework

We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's values.  We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.

For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which was rolled out 1st April 2023. This is a positive change for the charity, and a key pillar of our People & Culture Strategy. It will assist us in supporting colleagues to grow and develop in their career at Barnardo's as it will offer clear routes of progression for colleagues to progress through the pay band of their role.

Whilst the full pay band and salary range is advertised, our approach to starting salaries is to appoint between the minimum to mid-point of the pay band – this ensures that pay progression steps are available to reward our colleagues annually based on their contribution to excellence and alignment to our values and behaviours.  More details on Barnardo's pay framework can be found upon application.

Benefits

Workplace Offer: What it means for you

• Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
• 26 days annual leave plus bank holidays, increasing after 5 years service
• The ability to buy up to another 5 days annual leave via our HolidayPlus scheme
• A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
• Service related sick pay from day 1
• Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
• Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
• Cycle2work scheme
• Interest free season ticket loans
• Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
• 20% discount at Barnardo's stores
• Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
• Free access to round the clock employee assistance program for advice and support
• Access to Barnardo's Learning and Development offer

*T&C's apply based on contract

About Barnardo's

At Barnardo's we believe in children – no matter who they are, what they have done or what they have been through. Please read about our basis and values following the link below. You will be asked questions relating to them as part of the recruitment process for this role.

Our commitment to Equality, Diversity and Inclusion (EDI) is reflected in our values and our practice, and we have invested in this area of our work to ensure that we can deliver on our commitments to be an inclusive employer. EDI is a key enabler of our purpose as a charity and we want to ensure that the diversity of our teams is reflective of the communities we serve and that we continue to learn and develop our work with a focus on inclusion. We particularly encourage applications from candidates from Black, Asian and  Minoritised Ethnic Communities, candidates who are LGBT+ and Disabled candidates. 

Blesma – The Limbless Veterans is the national charity and membership association for limbless serving and ex-service men and women and their dependants.

We help all wounded Servicemen and women who have lost limbs, the use of limbs or eyes, to rebuild their lives by providing well-being support and rehabilitation activities.

Blesma campaigns for our veteran’s rights and looks after individuals and their families by offering a comprehensive welfare system and financial assistance programme.  Rehabilitation, support, counselling and care are the four principal foundations of our organisation.  Together, we can help our men, women and their families face the challenges ahead with renewed confidence and self-belief.

The Activities and Events Administrator plays a vital role at Blesma, contributing to a small, dynamic team that delivers an engaging program of sporting and social activities to support Members' rehabilitation and well-being. This role will work alongside the Head of Activities on the Fulfilling Pathways programme, funded by the Armed Forces Compensation Scheme, to provide therapeutic activities. This is a fantastic opportunity for a personable, organised and committed individual to join an inspiring organisation and make a real difference in the lives of our beneficiaries.

Key duties:

1. Programme Coordination: Serve as the primary contact for the Fulfilling Pathways programme, assist members, and introduce new members to the activities programme.

2. Event Management: Handle event administration, including sign-ups, logistics, venue booking, and maintaining the calendar of events.

3. Communication and Engagement: Encourage member participation through social media, newsletters, and other communications, and compile information for activity leaders.

4. Administrative Support: Manage records, receipts, invoices, stock sheets, and compile quarterly/yearly statistics, while supporting monitoring, evaluation, and feedback processes.

What we offer: 

- A supportive and collaborative work environment

- Hybrid and Flexible working 

- Salary of £25,261.80 pro rata.

- 25 days annual leave plus statutory holidays (Pro rata for part time)

- Training and development opportunties

Location: Chelmsford/ Hybrid

Contract: 21hours, 3 years contract

 If you're interested in making a difference, don't hesitate to apply. Even if you're unsure about your suitability, we encourage you to apply and let us decide. 

Work setting: Fully office based, 5 days a week on site.
Salary: £31,000 - £34,000
Contract: permanent
Location: Chiswick

Are you an organised, engaging and proactive individual who enjoys getting handson supporting various teams in an office environment?

TPP are recruiting an Office and Operations Coordinator on behalf of our client, a global health related charity based in West London.

The Role:

As an Office and Operations Coordinator, you will be the office all rounder. Helping out on a variety of tasks, such as sorting postage and packaging, reception cover, staying on top of the office’s supplies, updating databases, report work, adhoc admin tasks and coordinating deliveries.

PERSON SPECIFICATION
It is not expected that the successful candidate will necessarily have experience / competency in all the areas highlighted below. Support and training will be provided.

• Proven experience in an administrative, office management, or operations role.
• Ability to manage multiple tasks, prioritise workload effectively, and meet deadlines.
• Strong attention to detail.
• Strong verbal and written communication skills.
• ability to engage professionally with staff, visitors, and external stakeholders.
• Friendly and professional approach to handling enquiries and welcoming visitors.
• Comfortable using Microsoft Office (Word, Excel, Outlook, Teams) and databases
• Experience in handling inventory, ordering supplies, and coordinating deliveries.
• Understanding of ensuring a well-functioning office environment.
• Able to take initiative and work independently with minimal supervision.
• Willingness to collaborate and support colleagues across different departments.
• Comfortable working in a fast-paced environment and adjusting to changing priorities.
• Passion for supporting a life-saving cause and working with a purpose-driven organisation.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Location: 45, The Parade Cardiff CF24 3AB– option for some remote working

Hours of Work: 35 hours a week (Full Time)

Salary: £30,000-£35,000 per annum dependent on experience.

Contract Type: Permanent

Benefits: Company Pension, Company sick pay and enhanced holidays

Mission 

Voices From Care Cymru exists to improve the lives of care experienced children and young people (looked after children and young care leavers) in Wales. Working across Wales, we enable children and young people to meet their own goals and build successful futures and support them in working with decision makers to improve the lives of the whole care experienced community.

Purpose of Post

The Office Manager will take a lead in supporting the CEO and staff with all administrative and back-office duties. They will support the senior management team in ensuring the organisation’s compliance with policies and procedures in relation to health and safety human resources and charity governance and will support the Finance Manager with financial tasks. They will also support the CEO with managing the diary, travel arrangements etc.

They will be supported by a part time administrative officer and will have access to specialist human resources advice and IT support.

Duties:  

• To undertake all human resources and recruitment duties as required.  This includes but is not limited to:
  • Monitoring and recording of absences (excluding annual leave and TOIL)
  • Recruitment and On-boarding activities
  • Supported by specialist human resources advice, issuing relevant human resources and employment law documentation and letters to staff as required (i.e., extension to contract, salary review and probation letters)
  • Supporting line manager’s activities, providing day to day advice on human resources matters, accessing specialist human resources advice as necessary.
  • Maintain accurate personnel records and centralise the information.
• To provide PA support to the CEO
• To manage the renewal processes for legislative and regulatory checks such as DBS, Driving at Work and DSE annual updates.
• To be responsible for ensuring appropriate regular Health and Safety checks of the premises and arrange maintenance works as required.
• To support the Senior Management team in maintaining good governance processes and procedures in line with The Charity Commissions guidance.
• To support the Senior Management Team in the organisation and administration of Board of Trustee meetings, including minute taking.
• To support the Finance Manager, with relevant financial duties including purchase order processes, pretty cash management and salary updates.
• To ensure effective first point of contact systems via telephone and email.
• To manage bookings and travel arrangements of senior staff.
• To Manage access to VFCC systems such as Microsoft 365, HR and CRM systems and be the first point of contact for any IT related queries or issues, referring on to specialist advice as necessary.

Skills, Knowledge & Qualities

Essential 

• Experience of providing administrative support services in an office environment.
• Experience of developing and maintaining office processes and procedures to ensure efficiency and effective use of time and resources.
• Good understanding of confidentiality in practice in the workplace
• Good organisational skills and attention to detail.
• Ability to work under pressure, meet deadlines and manage priorities
• Experience of managing human resources processes, and recruitment, including an understanding of employment law and the ability to make best use of expert advice.
• Good communications skills (both oral and written).
• Good interpersonal skills.
• Good IT skills; working knowledge in the use of a range of computer software, including Microsoft Office applications (especially Word, Excel and Access).
• Enthusiastic and self-motivated, with a positive attitude and a flexible approach to work.
• Able to work on own initiative and as part of a team.
• A commitment to equality and diversity and fostering a positive and fair working environment.
• A commitment to learning and development in the workplace.
• Ability to relate to and work with a wide range of individuals, including service users.
• The ability to work flexibly, responding to the needs of the organisation
• Strong principles, including integrity, and commitment to the role.
• Empathic with good listening skills

Desirable

• Experience of supporting with the organisation and delivery of events, including large public events.
• Experience of supporting, maintaining and developing organisational  governance, in line with Charity Commission and Companies House requirements.
• Experience of financial processes e.g.: preparing invoices/claims.
• A working knowledge of The UK Data Protection Legislation (2019) and how to apply it.
• Experience of managing staff and / or volunteers
• An interest in issues that affect care experienced children and young people.
• Personal experience of the care system.
• Ability to speak Welsh, with a commitment to further training to enable use of Welsh in a professional setting if needed
• Previous experience of working in the third sector.
• A commitment to promoting Children’s Rights as set out in the United Nations Convention on the Rights of the Chil

All posts are subject to receipt of satisfactory references and a satisfactory DBS enhanced disclosure check.

The deadline for applications will be Wednesday, 23rd April at midday.

This varied role is responsible for ensuring that our office runs smoothly, and that key corporate and HR processes and procedures comply with the law, our policies and agreed internal standards.

People Administrator

12 month fixed term

Putney office / hybrid working

£26,720 per annum

37.5 hours per week

St Christopher's is a leading charity for children and young people and we are proud of our history for providing fostering, residential homes and a range of innovative community based services across the UK & Isle of Man. 

We currently have an exciting opportunity for a People Administrator to join our friendly small team on a 12 month fixed term contract. This is a hybrid role; 2-3 days per week in the office with the option of remaining days working from home/remote.  

You will be expected to assist the People Team in delivering a professional, efficient and timely HR service across all people functions in accordance with our values, people policies and HR best practice.  

The role will appeal to a creative self- starter with positive high energy levels, enthusiasm and a real can- do attitude, looking for greater autonomy and a sense of ownership. Full training will be provided, so if you’re ready for the challenge and think you have the skills to drive St Christopher’s forward we would love to hear from you.

For the full Job Description and Personal Specification for this role and more detail about what will be required, please visit our website.

The successful candidate will ideally have:

• Previous administration experience gained in a medium to large sized organisation responsible for a variety of tasks.
• Excellent time management and the ability to effectively prioritise tasks to meet required deadlines
• Awareness of data protection and an understanding of how to manage confidential information.
• Excellent attention to detail and extremely organised.
• Good IT skills including Outlook, Excel, Word, HR database systems and creating reports.
• Good interpersonal and communication skills with a customer-centric approach to People Administration.
• Confidence building relationships with various colleagues across the organisation.

Key aspects of the job will be:

• Assist the transactional People Team activities at all stages of the employee life cycle, including recruitment, onboarding, probations, reference & flexible working requests, changes to terms and conditions paperwork, etc.
• Management and maintenance of HR systems. 100% accuracy of data within all People Team systems (full training will be given).
• To take notes and provide support with formal investigations as required.
• Produce accurate and timely reports, including holiday, sickness absence reporting and HR metrics.
• Manage the People Team HR requests mailbox, supporting operational queries and escalate to the People Managers & Advisors as required.

About Us

Our vision is for every child and young person to be safe, loved and happy, to achieve their potential and have a bright future.

As a leading charity for children and young people we do this by providing children’s homes, fostering, homes for care leavers and specialist support services, all designed for young people in care, on the edge of care, or leaving care. We support young people to grow positive relationships which give them the confidence to succeed.

We are keen to develop an inclusive workforce were people feel they belong and we hope to attract application’s from under- represented groups including people from different cultures, nationalities, socio economic backgrounds, ages, disabilities, religion, faith, sex, orientation and with gender diverse identities.

In return we offer:

• A starting salary of £26,720 per annum.
• A friendly working environment, a fun, open and honest culture.
• 25 days holiday rising to 27 days after 3 years’ service, plus Bank Holidays.
• 5% employer contributory pension scheme, Enhanced Maternity and Company Sick Scheme.
• BUPA Employee Assistance Programme, offering counselling, financial advice and legal support.
• Interest-free season ticket loan, cycle to work scheme.
• Discount shopping scheme.
• Discretionary Funded Training Programs.
• Employee Awards based on performance and length of service.

Recruitment Process

St Christopher’s is committed to the safeguarding of all children and young people in our care including the principals of Safer Recruitment. During the recruitment process you will be expected to complete an online application form to ensure we capture essential information to meet legislation, best practice and vetting requirements to assess your suitability to work with children and young people.

Your application must include a supporting statement addressing the criteria given in the Person Specification.

Closing Date: 6 May 2025

We will be assessing candidates and arranging interviews as applications come in so please apply as soon as possible.

Please note that it is against the law to apply for work with Children/Young People if you are barred from working in Regulated Activity and if your name is added to a Children Barred List.

All shortlisted candidates invited to interview will be asked to submit a Self-Declaration and Disclosure form which will need to be returned prior to an interview being booked.

HR Administrator £31,000 per annum– full time,  Permanent, based in East Croydon (3 days per week in the office)

Full Job Description attached below

 

The Rape and Sexual Abuse Support Centre (South London) is looking for an experienced, passionate and professional HR Administrator.   
 

The successful candidate will play a vital role in recruitment, onboarding, payroll administration, and compliance while ensuring all HR processes run smoothly and effectively. 

Responsible to the People & Culture Manager you will be a key member of the People team at RASASC, working alongside our frontline services to ensure they have the support and working environment they need to be able to provide services to survivors. The successful candidate will have a strong track record of HR processes. 

The post is open to female applicants only as the role is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010. 

To apply, please upload an up-to-date CV and cover letter (of up to 1,500 words) identifying how you meet the essential and any desirable qualifications, skills and experience by clicking on the ‘Apply’ button. 

 
Interviews will be rolling from week to week.
 

RASASC is an equal opportunities employer, and we are particularly keen to receive applications from women underrepresented in management and leadership roles in the violence against women and girls movement.
 
 All positions are located in the UK and require the right to work in the UK.

Join Blesma as  Grants Administrator and make a real difference!

Are you compassionate, organized and committed individual looking to make a meaningful impact? Blesma, The Limbless Veterans, a national charity dedicated to supporting limbless serving and es-service men and women, is seeking a Part Time Grants Administrator to join our dedicated Independence & Wellbeing Team. 

About the role: As a Grants Administrator, you will play a crucial role in delivering our financial assistance programme, ensuring the well-being of our members is a the heart of everything we do. You will work closely with our team to process grants requests, liaise with suppliers, and provide essential administrative support. This is a fantastic opportunity to join an aspiring organisation and make a tangible difference in the lives of our members. 

Key Responsibilities: 

- Process grant request and ensure timely and accurate payments.

- Liaise with suppliers for the purchase of aids, equipments, etc

- Provide administrative support to the Independence & Wellbeing functions. 

- Maintain accurate records and produce management information as requried. 

What we offer: 

- A supportive and collaborative work environment

- Hybrid and Flexible working 

- Salary of £25,261.80 pro rata.

- 25 days annual leave plus statutory holidays (Pro rata for part time)

- Training and development opportunties

Location: Chelmsford/ Hybrid

Contract: 21hours, 12 Months Maternity cover

Join us at Blesma and be part of a team that truly makes a differences. If you're unsure about your suitability, apply anyway and let us decide. 

At Mosaic, our mission is clear, to help children,young people and their families when they've lost someone really important to them.  Grief affects all of us in different ways - our role is to provide advice and one-to-one counselling, someone who listens to their feelings, and can support them to see a better future, remembering the life of the person who died.

This administrator role is pivotal in enabling our small charity to do its job.  Working with our busy referrals team, you'll be helping us process data, liaise with schools and volunteers across Dorset, organise events for families and be part of a very dedicated group of staff.  We need someone with the passion to help children and a real team player who doesnt mind pitching in when they are needed. 

Job Description

Title: Trust Administrator

Salary: £28k - £32k (depending on experience) + Pension

Contract: Permanent (3 months probationary period)

Hours: Full-time (37.5-hour week) with some flexibility preferred. Part time applications also considered. 

Location: Bristol office for probation period then hybrid working (at least one day a week homeworking)

Responsible to: Chief Executive

About Bristol Avon Rivers Trust (BART) 

Founded in 2012, the Bristol Avon Rivers Trust (BART) is a charity dedicated to restoring and protecting the rivers of the Bristol Avon. Guided by an evidence-based, ecosystem-wide approach, we focus on the health of the entire catchment, not just the rivers themselves. 

BART began as a grassroots effort driven by a shared passion for waterways. Today, with approximately 20 employees and an annual turnover of £1 million, we manage multi-year projects funded by diverse supporters to preserve and enhance the Bristol Avon catchment. 

We work with landowners, communities, businesses, farmers, water companies, councils and government agencies to protect and rejuvenate rivers, lakes, and estuaries, delivering benefits for wildlife, local economies, and people. Our efforts help reduce costs for farmers and water companies and enhance public health while addressing the climate and ecological crises. 

The post holder will join a growing, ambitious team delivering multi-benefit projects to protect and improve the Bristol Avon catchment, and the Trust Administrator will play a key role in supporting the smooth delivery of the Trust’s operations.

Job summary and purpose

The Trust Administrator is responsible for maintaining the core administrative functions of the Trust to ensure the smooth operation of the charity, enabling its mission to ensure healthy rivers for wildlife and people.

Reporting directly to the Chief Executive, the Trust Administrator will work with a range of internal and external contacts to ensure routine business functions, human and physical resources, supporter and governance liaison are working well. The role will involve working closely with the Chief Executive, but also with other members of the team, Trustees, supporters and suppliers.

The role will require exceptional organisational skills, excellent interpersonal skills, an attention to detail, and working flexibly in an agile environment. Experience of organisational administration in the public, private or charity sector, and experience of HR, meetings administration and IT are essential while purchasing and negotiating with suppliers is desirable. A helpful and positive attitude is needed, as is a willingness to embrace flexible ways of working. Adherence to certain policies and procedures is essential, including requirements such as data confidentiality and upholding a culture of professionalism.

Whilst the role is predominantly aimed at internal support, including for Trustees and supporters, external liaison will be required with suppliers, funders, partners, and the public. 

Duties and responsibilities 

A. Organisational administration

1Take ownership of core business administrative functions including the office space, monitoring and maintaining resources, monitoring inboxes.

2Liaison and negotiation with, and purchasing from, suppliers and providers spanning IT, resources, insurance etc.

3Assist in the upholding of key policies and procedures e.g. security and safety checks.

4  Coordinate routine governance procedures including organising and minuting meetings, filing returns, and communicating with Trustees.

5Coordinate routine HR procedures including recruitment and managing confidential records, including those of staff, supporters and volunteers.

6Coordinate external IT support; undertaking routine IT administration.

7Liaison with finance staff to facilitate the maintenance of timely and accurate financial records, including assistance with project claims where required.

8Executive assistance including diary management, event and meetings organisation.

B Contributing to the work of the BART in general

1Contribute to delivering the Trust’s objectives

2Help maintain and enhance the Trust’s reputation through external contacts

3Undertake other duties that may be appropriate to the position

Person specification 

C Qualifications and required knowledge 

Essential

1Educated to a degree level in a relevant field or equivalent professional experience in a relevant sector 

2Knowledge of relevant administrative processes and procedures 

3Understanding of managing contacts in a confidential manner 

4  Understanding of charity governance 

Desirable

5Understanding of the environmental / freshwater sector 

D Experience 

Essential

1Demonstrable experience of organisational administration in a team context

2Setting up and maintaining efficient administrative systems 

3Use of (essential) and routine administration of (desirable) office software applications e.g. MS 365 

4Experience of managing external contacts 

5Working alone and as part of a team 

ESkills & Competencies 

Essential 

1Highly organised and comfortable with agile working 

2Clear and correct plain English writing ability

3Excellent telephone answering and calling skills, with a wide range of audiences, including suppliers, stakeholders, and the public. 

4Excellent IT skills, including use of Office 365 

5Excellent interpersonal and communication skills

6Excellent time and task management 

Desirable

7Ability to negotiate and secure best value from suppliers 

F Personal Attributes 

Essential 

1Diligent and organised with an attention to detail

2  Strong interpersonal skills and assertiveness 

3Pro-active and innovative 

4Open, transparent and flexible 

5Commitment to a healthy freshwater environment

6Commitment to upholding professionalism

Desirable

7  Being able to maintain excellent client relationships

Miscellaneous

The post is likely to involve occasional travel throughout the Bristol Avon (Bristol, South Gloucestershire, Bath & Northeast Somerset, Wiltshire, North Somerset) therefore a full UK driving licence and use of own vehicle is required. Mileage expenses will be paid at 45p per mile as set out in HMRC’s Approved Mileage Allowance Payment. Some evening and weekend work may be required. We will also require the successful applicant to undergo a DBS check and provide satisfactory references. 

How to apply 

Interested parties should submit a CV and a one page covering letter explaining why you would perform well in this role and what you could bring to BART. 

Interviews for this post will take place in Bristol, date TBC. 

Please note, due to limited resources you will only be contacted should you be successful in gaining an interview. We would like to thank you for your interest in this position. 

Thank you for your interest in applying for a role with the Bristol Avon Rivers Trust.