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Top job
Wheels for All, Warrington (On-site)
£28,000 per year
Wheels for All is seeking an Operations and Administration Officer as we embark on an exciting period of growth.
Posted 1 week ago Quick Apply
Meningitis Research Foundation, Bristol (Hybrid)
£23,000 - £28,000 per year
Manage and develop a portfolio of successful national events.
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Village Water, Remote
£39,000 - £44,000 per year depending on experience
Seeking a dynamic Head of Fundraising to lead strategic growth and diversify income streams at Village Water.
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Age UK Westminster, London (On-site)
£28,000 - £31,000 per year pro rata
Posted 1 week ago Quick Apply
Closing in 7 days
Southall Black Sisters, Greater London (Hybrid)
£35,000 – £40,000 depending on qualifications and experience
Posted 2 weeks ago
Closing in 4 days
Duchenne UK, London (Hybrid)
£38,000 - £43,000 per year
Posted 3 weeks ago Quick Apply
Swindon and Gloucestershire Mind, Swindon (On-site)
£33,000 per year
Seeking an individual with experience of leading and managing a team with a flexible and responsive management style for our new role.
Posted 1 day ago Quick Apply
Closing in 5 days
Raw Material Music and Media, Multiple Locations (On-site)
£30,000 per year
Posted 3 weeks ago
Closing in 2 days
WaterAid, Bauchi (On-site)
Competitive salary package with excellent benefits
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Closing in 2 days
Ambition Aspire Achieve, Multiple Locations (On-site)
£28,000 - £32,000 per year
Posted 1 week ago
Swindon and Gloucestershire Mind, SN1, Swindon (Hybrid)
£28,000 per year FTE
Seeking a Mental Health Trainer who will deliver different courses and workshops across Swindon and Gloucestershire!
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WaterAid, Multiple Locations (Hybrid)
Competitive salary package with excellent benefits
Posted 2 days ago
Closing in 6 days
Single Homeless Project, Westminster (On-site)
£28,247.60 rising incrementally to £30,342.85 per annum
We are seeking an enthusiastic, creative individual to join an exciting, busy and dynamic team, that makes a difference to people's lives.
Posted 3 days ago
Page 6 of 16
Warrington, Warrington (On-site)
£28,000 per year
Full-time
Permanent
Job description

Wheels for All is seeking an Operations and Administration Officer as we embark on an exciting period of growth. In this pivotal role, you will support the Operations team, the Executive Management Team (EMT), the Board of Trustees, the Finance team, and the wider organisation. Your responsibilities will span various operational, compliance, administrative, and support functions, ensuring the smooth running of our charity.

Title: Operations and Administration Officer
Salary: £28,000 FTE
Hours: Flexible. Open to options between 3 days (21 hours/ 0.6FTE and 5 days (35 hours/ 1 FTE)
Contract: Permanent
Location: Warrington Head Office base with hybrid working available.
Reporting to: Chief Operating Officer

Staff benefits
Wheels for All is committed to the health and wellbeing of our staff. We are proud to offer these benefits to all members of our team:

  • Birthday bonus – take an additional day off to celebrate your birthday.
  • Volunteering – take a volunteering day each year to support another charity or Wheels for All partner.
  • Apparel – we will provide all members of staff with quality clothing to keep them looking and feeling good when out and about.
  • Flexible working arrangements - including working from home and flexibility around caring responsibilities.
  • Annual leave entitlement of 25 days - in addition to public holidays, increasing by one day each year up to a maximum of 30. (Note: pro-rata for part-time colleagues).
  • Employee Assistance Programme - access to a 24/7 confidential helpline, counselling services and online information.
  • Healthy and wellbeing - we welcome staff to embed regular exercise into their daily work lives. We provide access to a Cycle to Work scheme (unlocking savings of up to 47% on the cost of a new cycle and accessorises) and yoga classes at our head office.

Role responsibilities

Human Resources Support

  • Recruitment: Support the recruitment process by helping to create job descriptions, place adverts, attract quality candidates and conduct assessments.
  • Staff Onboarding: Ensure all new staff are welcomed and integrated into the organisation, guided by the new starter checklist.
  • DBS & Safer Recruitment: Ensure the safety and well-being of all beneficiaries, by ensuring appropriate DBS checks are conducted for all employees, volunteers, trustees, and contractors who work with or have access to children, young people, or vulnerable adults and employees
  • HR Administration: Support HR administration by managing contact databases, probation period deadlines and performance review schedules.
  • Employee Relations: Help promote a positive work culture by facilitating open communication, addressing workplace issues and supporting the management of any employee conflicts or grievances.
  • Managing Employee Benefits: such as the Employee Assistance Programme, annual leave entitlement and apparel.
  • Training Requirements: Manage training schedule for the team, including first aid, health and safety, data protection and safeguarding.
  • Employee Engagement: Help create and deliver initiatives to enhance employee morale and satisfaction, such as team-building activities and events.
  • Asset Management: Oversee the issue, use and return of equipment used by the team, such as uniforms, phones, laptops etc.

Compliance Support

  • Data Protection: Support the Data Protection Officer in ensuring compliance with data protection regulations.
  • Audit Schedules: Oversee audit schedules for health and safety assessments.
  • Documentation Management: Document and manage the retention schedule and naming conventions.
  • Policy and Procedure Management: Manage the review schedule for policies and procedures, helping the Board and EMT ensure compliance with the Tier 3 Code for Sports Governance.
  • Workplace Safety and Health: Help ensure a safe and healthy work environment by implementing safety protocols, training programmes and complying with regulatory standards related to workplace safety, such as workplace assessments.
  • Insurance: Manage insurance policies schedules for equipment, personal liability, professional liability, etc.

IT Support

  • Technology: Support the implementation of new technology solutions, such as HR and Monitoring and Evaluation systems.
  • System Access: Manage access for systems like Worknest E-learning, SharePoint, etc.
  • Microsoft Implementation: Create and manage Microsoft 365 accounts for staff and board members.
  • Filing Structure Oversight: Maintain and oversee the organisation’s SharePoint filing structure.
  • Equipment Maintenance: Ensure appropriate maintenance, updates, and training for IT equipment.

Executive Management Team (EMT) and Board Support

  • EMT Support: Provide support to the Executive Management Team where necessary.
  • Board Meeting Arrangements: Arrange board meetings and AGM, including communicating with members, taking minutes when required and filing documents.
  • Governance Documentation: Keep the website updated with governance documentation.
  • Trustee and Member registration: Manage the registration and setup for trustees and members

Office Management

  • Point of Contact: Serve as the primary contact for internal and external enquiries, manage phone calls, and handle mail.
  • Office Staffing Management: Oversee bookings, phones, and ensure adequate office staffing levels.
  • Contract and Compliance Management: Oversee contract details and renewals for office equipment, supplies, health and safety checks, fire safety and liaison with landlord.
  • Booking Assistance: Assist staff with bookings for vans, events, travel, etc. such as at our presence at the National Cycle Show and other major cycling and disability inclusion events.

Note: This job description is subject to amendment based on experience and consultation with the post holder. It provides a general indication of duties and may vary over time.

Application resources
Posted by
Wheels for All View profile Company size Size: 51 - 100

Wheels for All is a national accessible cycling charity which promotes inclusive cycling through a range of successful community engagement programmes

Posted on: 26 June 2024
Closing date: 19 July 2024 at 17:00
Tags: Administration,Human Resources,IT,Operations,Governance / Management