Marketing Assistant Jobs

Cambridgeshire Community Foundation is the charity for Cambridgeshire, working towards a better quality of life for people across the county. The Foundation identifies the most critical needs of local communities, raises funds and awards grants to non-profit organisations that make a big impact in addressing those needs.

We are looking for someone to support the Marketing Manager in delivering a range of marketing and communications activities to increase brand awareness, support donor development and develop positive relationships with the charity’s key stakeholders and audiences.

Overview

• Salary: £23,000 (pro rata) per annum, rising to £25,000 (pro-rata) upon successful completion of the probationary period.
• Hours: 15 hours per week. We offer flexible working hours within overall working hours of 08:00 – 18:00. Working hours and days are to be agreed.
• Contract: Permanent, following 6-month probation.
• Reporting to: Marketing Manager
• Location: Hybrid. Predominantly home-based, with occasional work required in the office (Newmarket Road, Cambridge) and other locations across Cambridgeshire.
• Annual leave: 25 days per annum (pro-rata) plus concessionary leave during office closure between Christmas and New Year.
• Pension: A workplace pension scheme with NEST.
• DBS: DBS and security checks must be successfully completed.

Key responsibilities

• General: Provide day-to-day marketing and communications support to the Marketing Manager and the wider team, encouraging and promoting branding and communications best practice across the charity.
• Email: Manage the events email inbox and respond to enquiries.
• CRM: Use Salesforce to input and manage donor, event and campaign data.
• Website: Regularly review and update website content and carry out administrative tasks related to the website’s donation and fundraising system.
• Social media: Support content creation, managing activity, and analytics.
• Storytelling: Build our storytelling resources, such as written and video case studies to demonstrate the impact of our work.
• Copywriting: Create copy as needed for marketing collateral, campaigns and the website.
• Press and PR: Research stories, produce press releases, maintain media lists and record media coverage.
• Design: Design digital and printed marketing collateral, such as reports, posters and event invites.
• Events: Support the planning, promotion and delivery of the charity’s events and attend relevant external events. This will require occasional evening and weekend work.
• Campaigns: Support the planning and delivery of fundraising and brand awareness campaigns.
• Video: Record and edit video content.
• Analytics: Support the evaluation of our marketing activities using analytical tools, as required.
• External suppliers: Liaise with suppliers when required.
• Undertake other duties that may be reasonably requested from time to time by the Marketing Manager.

Essential knowledge, skills and experience

• A qualification in marketing or a related subject, or two years’ experience in a marketing or communications role (this can include voluntary work).
• Excellent written communication skills, with experience of writing engaging copy for different audiences, channels and functions.
• Experience of using Canva and/or software packages to create print materials, as well as digital and video content.
• Excellent interpersonal skills and personal integrity.
• Excellent administrative skills.
• Meticulous attention to detail.
• Excellent IT skills, including experience of using the Microsoft Office suite.
• A full UK driving license and access to a car.

Desirable knowledge, skills and experience

• Experience of using social media in a professional environment.
• Experience of using Salesforce or another CRM system.
• Experience of using WordPress or another website management system.
• Experience of supporting the planning and delivery of events and/or campaigns.
• Experience of using marketing analytics tools, such as Google Analytics.
• Understanding of the charity sector.

Interviews

• We aim to hold interviews in the weeks commencing 3 February and 10 February 2025.
• Interviews may be held remotely or in person, depending on circumstances.

Please note, we reserve the right to close the vacancy early if a high volume of applications is received.

We value diversity and we are committed to fostering an inclusive culture. We encourage applications from people of all backgrounds, abilities, and cultures. We want to see every candidate shine throughout their job application process. If there’s anything on your mind or any adjustments you may need, please don’t hesitate to get in touch.

Due to the time constraints of our team, only shortlisted candidates will be contacted. If you do not hear from us within two weeks after the closing date, please assume that your application has been unsuccessful.

Team: Email Marketing

Location: Homebased with occasional travel for meetings

Work pattern: 35 hours per week, Monday to Friday

Salary: Up to £26,796 per annum

Contract: Fixed Term for 6 months

We are the UK’s largest cat welfare charity. All over the country, our passionate employees, volunteers and supporters are using their kindness and expertise to make life better for millions of cats and the people who care for them.

Will you join us and make life better for cats?

Responsibilities of our Email Marketing Assistant

• As Email Marketing Assistant, you will be an important member of a team that maximises engagement with our warm audiences and new supporters and grow sustainable income through the delivery of engaging and informative email communications that meet the charity’s strategic objectives.
• The role will largely support the Email Marketing team and the multiple teams across the charity to facilitate their email marketing and campaign needs, helping to maintain the ESP we use whilst making sure we stay compliant and adhere to best email marketing practices.

About the Email Marketing team:

• We sit within the Marketing & Income Generation directorate
• Our team is responsible for the delivery of all national and regional email marketing campaigns and journeys via Cats Protection’s email platform (currently DotDigital) end to end, from conception to delivery to evaluation.
• We currently have a team 6

What we’re looking for in our Email Marketing Assistant:

• Experience in an email marketing role or similar
• Experience of assisting with the organisation of projects/activities or schedules
• An up to date knowledge of email and digital marketing trends
• Experience of working with a database
• Competent level of IT literacy including Office applications

What we can offer you:

• range of health benefits
• 26 days’ annual leave plus bank holidays, increasing with length of service
• Salary Finance, which empowers you to take control of your financial wellbeing
• and much more, which you can learn about 

Interested? Here’s how to apply:

Application closing date: 1st January 2025

Virtual interview date: Week commencing 13th January 2025

Applications may close before the deadline, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.

If you’re enthusiastic about this opportunity but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway and demonstrate how your experience is transferrable.  You may be just the right candidate. 

If successful, your recruitment journey will include:

1. Anonymised application form

2. Virtual interview via Microsoft Teams

Please note, the process may change slightly dependent on application numbers. We will inform you of any relevant changes.

Unifrog’s mission
 

We’re on a mission to level the playing field when it comes to young people finding and applying for their next step after school. We're achieving this by bringing all the available information into one single, impartial, user-friendly platform that helps students to make the best choices, and submit the strongest applications. We also empower teachers and counsellors to manage the progression process effectively.
 

Our outlook is global - we work with schools and universities all over the world, from the US to New Zealand, and from Italy to Hong Kong. We want to make it so that young people can compare every opportunity taught in English, wherever it is in the world, and have all the support they need to make successful applications.
 

We have a clear social purpose, and we’re hugely ambitious. We already work with over half of UK secondary schools, and hundreds of international schools. We are growing rapidly in terms of the number of our customers, in terms of how much they use our platform, and in terms of the breadth of products we offer (check out this video to hear more about the Unifrog platform).
 

Our team is at the heart of our business and is integral to our success. We work hard to foster a culture of openness, happiness and innovation, and we commit to helping every individual learn and grow so that they can reach their full potential. We want to hire talented people, whatever their background. If you are excited by our mission and are ready to work hard, please don’t hesitate to apply. We look forward to hearing from you!
 

We believe in the power of diversity. If you are from an ethnic minority background, we would like to strongly encourage you to apply.

 

The role and your key responsibilities

As Marketing Lead, you’ll head up the marketing to our UK and international school audiences - from building compelling email campaigns to crafting engaging slide decks. UK and international schools are our two biggest audiences, and you’ll play a key role in driving their continued growth, helping us to support as many students as possible to make informed decisions about their next steps.

Your key responsibilities:
 

• Marketing strategy and planning

  • Work with the Head of Marketing to set the marketing strategy for our UK and international school audiences, including understanding our customer personas, setting objectives, and identifying priorities for the year.

  • Execute the strategy and lead on the creation and delivery of all comms to these two key audiences.

• Email

  • Plan, write, and send compelling email campaigns, tailored to our different school audiences across the world.

  • Work with the Content team to plan content for our teacher, parent and student-facing newsletters, and proof-read drafts.
  • Use data to conduct regular ‘test and learns’ to maximise engagement with email campaigns. 

• Events 

  • Work with our Events team to effectively market our school-facing events, including in-person teacher conferences, webinars, and virtual university and careers fairs for students.

  • Create and send promotional comms, and support the Events team to write engaging event descriptions, conversion, and follow-up emails.

  • Provide on-the-day support to the Events team for bigger events, such as our in-person teacher conferences.

• Social media

  • Grow, create engaging content for, and spark conversations in our private UK teacher and international counselor Facebook groups.

• Design

  • Write effective briefs and work with our in-house Graphic Designer to create impactful marketing collateral to use across digital channels and at in-person events.

  • Create your own graphic design projects, based on templates, such as event agendas and slide decks for the UK and International schools teams to present at conferences. 

 

Working together

You’ll be working as part of a small marketing team, alongside our: Head of Marketing (your line manager), Marketing Lead for HE and Employers, Events Manager, Events Leads, and Events Assistant. You’ll also be working closely with our Content team, as well as our UK and International school partnerships teams. 

 

What we’re looking for

• 3-4 years’ experience in a marketing role.
   

• Exceptional writing skills, including ability to pick up our Unifrog tone of voice and tailor messages to different audiences.
   

• Excellent writing and communication skills, in person, over the phone and via video call.
   

• Strong stakeholder management skills.
   

• Highly organised and able to juggle different projects and deadlines.
   

• Confident with Google Sheets and Docs, and happy to learn new platforms such as Asana, Visme and Canva.
   

• Comfortable working both as part of a team and independently, and able to take the initiative when required.
   

• An interest in education, careers, and development.
   

• Proactive attitude and willingness to get stuck in. You need to be excited about going beyond the core responsibilities detailed above to improve what we do and make it a success.

You will be joining a team of highly motivated people who are passionate about our mission of helping students to find the best next step for them after school. If this excites you, you love keeping on top of the latest marketing trends, and are an energetic person who is willing to learn, then we’d love to hear from you.

 

Benefits

Head to our jobs page for a full list of the excellent benefits we offer our team.

• Join one of ‘the best organisations to escape to’ and help transform careers and destinations in schools. 

• Become part of a committed, dynamic, and growing company. We want to build our team for the long term: if you do well, we will do our best to make sure you want to stay at the company for a long time.

• Professional development is important at Unifrog. You will define your own 6-month objectives and will be supported by your line manager and the rest of the team to achieve them. You will have an annual training allowance to spend on what you need to grow and progress.

• Influence the company’s direction: we love to promote great ideas, wherever they come from.

Key details

• £36,000 - £40,000 per annum (Grade B) (pro rata) depending on experience, plus a share in a company-wide performance bonus.
   

• Full-time. 

• 10-month FTC maternity cover.

• 28 days paid holiday per year (plus bank holidays) pro rata.

• Working hours are 9:00 am to 5:00 pm, Monday to Thursday, and 9:00 am to 4:30 pm on Friday.
   

• Work remotely or in our London office.
   

• Start date: Monday 31st March 2025 (although we can be flexible depending on notice periods).
   

• If you require reasonable adjustments, or want to discuss any details about the role before applying please get in touch.
   

• We can only consider candidates who have the right to work in the UK.

 

Application process

Deadline: 10:00AM (GMT) on Friday 10th January 2025

• Stage 1: Application form (~1 hour) ✍️
  • i. With reference to examples of your recent experience, what would make you an excellent candidate for this role? (250 words)
  • ​ii. You joined the team mid-campaign for the launch of a new tool on the Unifrog platform. It becomes clear that the campaign is off track and internal stakeholders have started to express concerns. How would you go about understanding the cause/s of the issue, and how would you regain stakeholder confidence? (250 words)
  • iii. Tell us about a time when you had to tailor an email campaign for a specific audience. What informed your approach? (250 words)

• Stage 2: Marketing task (1 hour) ✉️

  • For the next stage of the application process, we’ll ask you to draft a marketing email to one of our audiences. We will send you instructions if you are successful in the first application stage. We will be scheduling these tasks after the application deadline. 

• Stage 3: Video call interview (1 hour) ��️

  • Standard Q&A from a panel of three, including questions about your experiences and how these relate to the role, and scenario questions based on common situations you might face (plus time for your questions).
  • Video call interviews will be held w/c 27th January 2025.

Your answers are an opportunity to let us know more about your motivations and experience. While we understand that candidates might want to use AI to improve parts of their application, we strongly encourage you to write your answers independently.

Please note, we compare all answers to an AI generated answer. Where we suspect AI has been used to write the majority of the answer, this will be taken into consideration when scoring.

 

Inclusion and diversity at Unifrog
 

• Within the company we try to foster a culture of innovation, and a happy working environment, both because this is the right thing to do, and because we think this results in the most effective team. To this end we believe in open communication, celebrating successes, supporting each other, not being afraid to be wrong or to fail, and promoting good ideas wherever they come from.

• As a platform that supports teachers and students from a huge variety of backgrounds it’s important that our team and leadership reflects this diversity. This is something we are actively working towards and prioritising. We want to embed diversity, equity and inclusion across everything we do, continually evaluating policies and practices to make sure they are inclusive and equitable.

• To make sure everyone’s voice is heard and people have the opportunities to learn to be better allies in the workplace, we encourage the team to share what they’re celebrating, facilitate training and group discussions, and seek regular feedback about what more the company could do to help people feel included.

• To ensure that our recruitment process is consistent and fair, we anonymise your application and therefore do not see your name, personal, educational or professional background. We also randomise the order of responses so that it’s less likely that a candidate is advantaged or disadvantaged by where their answers appear compared to other candidates.

This is an exciting and important administrative role, offering a fantastic opportunity to support the smooth operation of a dynamic charity. We are looking for a proactive person to join as administrative support for our communication and marketing team. Are you driven by great organisation and an attention to detail? Then this is the job for you! 

We are looking for someone who can support the busy communications team by providing strong administrative support across a variety of areas, including website and content management, research and data analysis, design and branding and content support. You will need a love for learning, and will need to be able to work to our charity values - tenacious, compassionate and inclusive. 

This varied role is perfect for someone looking to use their administrative skills to make a meaningful impact within the charity sector. You will represent and promote the work, vision and purpose of the Huntington's Disease Association.

You don't need to have experience in marketing to do this role, though we would like someone who is eager to learn about marketing and communication to strengthen their role within the team.

Learn more about the role in the job pack included.

We are committed to equal opportunities in our recruitment process and in order to find out how well we are doing, we collect monitoring data. This will not form part of the selection process in any way and will be used for monitoring purposes only. The completion of this form is voluntary.

The Huntington's Disease Association is looking for someone with the ability to work in a way that promotes the safety and wellbeing of adults at risk, children and young people. We follow safer recruitment practices to ensure we are safeguarding the people we work with. We require the successful candidate to provide two employment references and undergo a Disclosure and Barring Service (DBS) check for enhance disclosure before joining the charity.

Full details of how we securely handle the data you provide to us as part of the recruitment process can be found in our privacy notice for job applicants on our website.

Click on 'apply' to begin your application. To ensure your consideration, please upload both a CV and cover letter. Your cover letter should include why you are applying for the role and how you meet the requirements of the person specification. The job description and person specification can be found within the job vacancy pack.

Applications submitted without a CV and cover letter will not be considered.
 

Closing date for applications is Monday 6th January 2025, 9 am. 

Interviews will be held on Thursday 23rd January and Friday 24th January 2025.

Benefits:

* 25 days annual leave plus public holidays (pro rata for part-time staff)
* A pension scheme with 3% employer contribution
* Medicash scheme
* Tax-free working from home allowance
* Flexible working approach
* Supportive and positive working environment
* Fantastic learning and development opportunities

Marketing and Communications Assistant

Role overview
 
Are you a proactive and organized team player who is passionate about social media? Are you creative and eager to work for an organization that makes a meaningful impact on women's health globally? This exciting opportunity offers you the chance to join the marketing and communications team of an international membership body and women’s health charity; the International Society of Ultrasound in Obstetrics and Gynecology (ISUOG). With the team, you will deliver the marketing and communication plan for ISUOG, working directly with international experts in ultrasound in obstetrics and gynecology.  

Role responsibilities 

The successful candidate will get to work on a variety of media and channels to support the busy marketing and communications team to promote ISUOG’s initiatives, activities and products. You will work closely with the Digital Communications Coordinator to support the coordination of social media content, delivering excellent customer service on our channels and get to test new and exciting ideas to generate more reach and engagement with our international online communities. 

Role requirements 

We are seeking candidates who are passionate about digital marketing and communication with excellent written and verbal communication skills, strong organizational skills, creative thinking and an interest in women’s health.  
Please read the job description to find out more about the position and person specification.  

Contract Type: Permanent  
Hours: Full Time  
Salary: £22,000 – 26,000 per annum dependent on experience, plus benefits. 
Location: The role is based from ISUOG House, 122 Freston Road, London, W10 6TR. A hybrid working system is in place and the job holder will be expected to work from ISUOG House for a minimum of 2 days each week. Due to the nature of the role, the job holder may be required to work from the office more than 2 days a week.  

Benefits include: 20 days’ annual leave per annum plus eight Bank/Public holidays (rising by 1 day per year for every complete year of service, up to an additional 5 days), together with 3 additional days over Christmas and New Year. 
4% (matched) employer pension, rising to 6% on successful completion of probation. 
Employee Assistance Program. 
Season ticket loan scheme.  

About the International Society of Ultrasound in Obstetrics and Gynecology (ISUOG): ISUOG is a highly respected professional membership organization across 140 countries, comprised primarily of clinicians who are ultrasound experts in the field of obstetrics and gynecology. The Society includes obstetricians and gynecologists, trainees, medical doctors, scientists, sonographers, midwives, and other health professionals who work to advance women’s health and well-being globally.  

Our mission is to improve women’s health through the provision, advancement and dissemination of the highest quality education, standards and research information around ultrasound in obstetrics and gynecology. This is achieved through education and training, programmatic initiatives and advocacy. 
We are an equal opportunities employer and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds. 

Please submit your application, CV, examples of your previous social media work and covering letter as soon as possible; we reserve the right to close any adverts before the closing date of 5th January 2025, once we have received sufficient applications. Interviews may be organized before the closing date (or if not, week of 6th of January). 

Regrettably, we are not able to provide feedback to those candidates who are not shortlisted, as it simply would not be manageable to do so. 

REF-218 695

FUNDRAISING MARKETING OFFICER

Closing date: 13 January 2025

Interview Dates:  To be confirmed

Location: Hybrid working with multi-site working across both sites, Selly Park and Erdington

Hours: 37.5 per week

Duration:  Permanent

Salary: Corporate Band F - £29,158-£34,042 per year

DBS: Enhanced

 

“Happy to talk flexible working”

 

Birmingham Hospice provides expert palliative and end of life care for people and their families living with life-limiting illnesses. We believe that all people in Birmingham should have access to the best specialist care and support - when, where and how they need it.  Birmingham Hospice has exciting plans for the future, while investing in income generation, our events and our retail offerings over the next few years.

We are seeking a talented and imaginative marketer to join our Fundraising Marketing Team. The successful applicant will work closely with the Fundraising Marketing Manager and Communications & Marketing Assistant to deliver all income generation communications and marketing activity across Birmingham Hospice.

We are looking for a proactive individual who takes the initiative, can effectively prioritise and has a proven ability to meet tight deadlines. You will play a vital role in the planning, implementing and development of fundraising campaigns, events and appeals. From designing print artwork and writing copy, to managing case studies and photography, as well as creating web pages and online forms, this is a varied post for a creative individual.

With a solid background in marketing, copywriting and storytelling, you’ll be responsible for sourcing and producing engaging and inspiring content that are integral to our campaigns.  You’ll have experience working with email marketing software and implementing successful email marketing strategies as well as analysing campaign engagement. Knowledge of social media, video editing and graphic design are an advantage.

You will be responsible for creating online pages and forms on our website, as well as monitoring and maintaining the site. A strong skillset in web management and working with WordPress is essential. You will be a confident communicator with excellent people skills, comfortable in approaching key stakeholders for stories and content.

Experience in the non-profit sector is not essential, as we’ll provide a comprehensive induction programme and ongoing peer support.

If this sounds like the role for you then we’d love to receive your application.

 

As our Membership & Marketing Manager, you will be a crucial part of the team, reporting to the Head of Membership, Marketing and Engagement alongside the Campaigns Manager. The team also includes the Communications and Marketing Assistant. This is a new role, specifically designed to support growth in membership and income during the next phase of Waterwise’s journey - increasing our reach and impact on water efficiency both within and beyond the water sector.

The role involves leading on the delivery of the membership and marketing strategy, working across the team to promote Waterwise’s income generating products and services. You will manage external communications across a range of channels, including website management, social media, email marketing, public relations and media engagement work. You will also act as the main contact for Waterwise members, servicing and retaining Waterwise Supporters, Affiliates and Corporate Partners. You will be a key part of our middle management and will be expected to operate at both strategic and delivery level.

We need someone who is proactive and motivated, with excellent communication and organisational skills. You will have a track record in managing marketing activity across a variety of channels, and of working in a membership organisation and delivering member services or communications - and an ability to manage and prioritise a varied workload. Your values will be a good match with ours, and you will share our commitment to equity, diversity and inclusion; and wellbeing. You will be eligible to work in the UK.

Waterwise is the leading independent voice in the UK for using water wisely, for the benefit of people and the planet. Our vision is that water is used wisely every day, everywhere, by everyone. We are the UK’s conscience on water efficiency, on behalf of people and the planet, and are experts in water efficiency policy, regulation, research, behaviour and campaigns. We are a happy and growing team, and our staff survey reflects that the CEO’s number 1 priority is staff wellbeing - followed in second place of course by water efficiency, our mission. 

Please see our Equity, Diversity and Inclusion Statement here. 

At Waterwise, we know diversity fosters creativity and innovation. We are committed to

equality of opportunity, to being fair and inclusive, and to being a place where all belong. For this role we therefore particularly encourage applications from candidates who are likely to be under-represented in Waterwise’s workforce. These include people of the global majority, LGBTQI+ people, and men.

How to apply 

To apply for this role, you will need to answer role-related questions. Click here to apply.  The closing date for applications is 23:59pm on 13th January 2025. There will be a two-stage interview process. First interviews will be held on 22nd January 2025 on Zoom and second interviews will be held on 29th January 2025 in person in London. We will refund travel expenses within our expenses policy.

We will consider flexible working requests within this role - please state your preferred hours  and working pattern in your application.

As a staff ambassador for Day One, championing our values and behaviours and being committed to the difference that Day One makes is essential. The role sits within our Fundraising and Communications Department and will support the wider team. 

The post holder’s primary duties and responsibilities are as follows: 

• Create content for Day One’s social media accounts, website and email marketing
• Create video content for Day One’s social media channels and YouTube 
• Work closely with Day One’s Services Team to identify patient stories which demonstrate the charity’s impact 
• Write case studies and ‘stories of recovery’ based on the experiences of our service users and volunteers 
• Support the management of Day One’s social networks 
• Support the management of Day One’s paid advertising campaigns on social media 
• Assist the communications and fundraising team with various tasks including: 
• Assisting with events marketing 
• Assisting with website content creation 
• Supporting digital fundraising 
• Support the wider Day One organisation with effective communications 

What we’ll need from you 
This job is all about supporting the communications team in raising the profile of Day One, primarily on social media and with a focus on short-form video content. 

You’ll need to be a great communicator and creative thinker with a passion for making great digital content. You will work closely with our service users, volunteers and staff to make compelling content for social media in both written and video form.

You will need to be creative, proactive, empathetic and adaptable. Working closely with our fundraising and communications team, you’ll ensure people remain at the heart of our work by telling powerful stories that resonate with our audiences and effectively communicate the impact of major trauma and the support Day One provides. As we are a small organisation, you will need to be ready to support the wider team with fundraising and service delivery projects. 

How to apply:

Upload your CV and a supporting statement, in written and/or video form, demonstrating how you meet the criteria and outlining why you’re interested in the role. Please include any examples of projects that you’ve worked on which you would like to share in your supporting statement. This can include relevant projects from your professional or personal life. To send a video as part of your application, please use wetransfer. com to send your file, please include your full name alongise your video.

Please refer to the attached recruitment pack for further details and the full contact details of who to send your video to.

Closing date: Sunday 12 January 2025 

Online interview date: - w/c 20 January 2025 

In person interview date: tbc 

PA to the Dean & Office Administrator | Southwark Cathedral

Job Title: PA to the Dean & Office Administrator

Reports to: Dean of Southwark

Key Relationships: Dean of Southwark, Cathedral Clergy, COO, Chapter Members, Chapter Committee Members, Senior Management Team, Cathedral Staff, Contractors

Start date: As soon as possible

Salary: £31,000 FTE

Hours of work: 35 hours per week (excluding lunch breaks). Some flexibility will be required to allow attendance at evening meetings and events.

How to apply: Please submit a CV and Cover Letter (no more than two sides of A4) outlining your suitability for this role, with reference to the main duties and person specification below. The deadline is Monday 13 January 2025 at 12pm. 

Interviews: Week commencing 20 January 2025

Role Purpose

Southwark Cathedral has been a place of Christian worship for over 1400 years. Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by cultural venues such as Tate Modern, Shakespeare’s Globe and Borough Market, the offices of major companies as well as schools and diverse residential communities. It is an inclusive Christian community that offers a welcome to all.

This is a key role at Southwark Cathedral supporting the Dean. This secretarial role will primarily feature management of a busy personal diary, correspondence and broader administrative support for the Dean in his capacity as Dean of Southwark, Chair of Chapter and CEO of the Cathedral.

The role holder will also support the Cathedral team as the Office Administrator – responsible for a range of office duties relating to staff wellbeing & socials, office equipment & spaces and the Cathedral’s general enquiries email address.

Main Duties and Responsibilities

For the Dean

• Manage the Dean’s diary: including making appointments, arranging meetings, scheduling preaching and other liturgical arrangements, programming annual schedules (such as Bishops Staff Meetings, chaplaincy and wider public commitments) - keeping Outlook diaries up to date with any changes and making travel arrangements;
• Prepare the Dean’s weekly diary file, including the preparation of any meeting papers or briefs for the week ahead;
• Provide administrative support for the Dean in relation to their attendance at meetings associated with the governance of the Cathedral, including Chapter, Finance Committee, Audit & Risk Committee, Nominations Committee, Fabric Advisory Committee and Board of Enterprises. This will include liaising with colleagues on the Dean’s availability for upcoming meetings, any research the Dean requires and preparation of paper packs for such meetings. Minute taking will not usually be required, but may be requested from time to time in liaison with members of staff usually responsible for the minutes;
• Draft, file and send outgoing correspondence on the Dean’s behalf and process incoming correspondence;
• Support the Dean in all their working relationships including building and maintaining excellent relationships with Chapter Members and Committee Members, the Bishop’s staff and with the wider Diocese, as well as with congregation members, neighbours, commercial partners, professional advisers and other third-party organisations relating to the Dean’s work;
• Set up meetings including room set up and refreshment provision as required;
• Assist the Dean with the processing of their expenses;
• Work with the Governance & Committees Manager on Gifts Registry declarations for the Dean;
• Provide administrative support to bodies the Dean chairs, e.g. Southwark Cathedral Development Trust, the Deans Fund and other Cathedral-associated bodies;
• Assist the Sub Dean and Precentor with administrative tasks as requested;
• Update the Cathedral database in support of the Dean’s work.  

Office Administration

• Receiving, distributing and responding to emails sent to the Cathedral’s general information email address;
• Ordering stationery, office equipment and consumables in line with the Cathedral’s approach to sustainability and ethical buying;
• Ensuring the Cathedral’s printing and franking equipment is kept fully functional, and liaising with our contractors when issues arise;
• Ensuring that the offices, reception area, print room, stationery area, staff kitchen and facilities are kept clean, tidy and supplied;
• Co-ordinating Staff Meetings, including booking suitable space and organising refreshments for the meeting;
• Organising staff social events, outings and meals;
• Providing administrative support on Cathedral projects as and when they arise.

General Duties and Expectations

• Provide general administrative assistance in the context of a busy office;
• Support other teams on an ad hoc basis when required;
• Promote the mission, purpose and values of the Cathedral;
• Ensure that the highest standards of professional performance are maintained & ensure professional skills are regularly updated through participation in training and development activities.

The main duties and responsibilities of your post are outlined in your job description. This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes may occur over time and you will be expected to agree any reasonable changes to your job description that are commensurate with your salary and in line with the general nature of your post. You will be consulted about any changes to your job description before these are implemented.
 

 

Person Specification (E) = Essential (D) = Desirable
 

Skills & Aptitudes

• Excellent verbal communication skills, including a friendly & efficient phone manner (E)
• Excellent interpersonal skills and an ability to communicate with a wide range of stakeholders (E)
• Able to maintain confidentiality at all times (E)
• Strong writing skills (E) 
• Able to manage the formal processes of meeting in a proactive way (E)
• Proficient with MS Office, including Outlook, Word, Excel & PowerPoint (E)
• Well organised, with good prioritisation skills (E)
• Organised approach to physical and digital filing, naming & storing of documents (E)
• Able to take ownership of tasks & complete them with minimal supervision (E)
• Able to draft agendas and papers from an outline brief (D)

Knowledge & Experience

• Experience of working in an office environment (E)
• Experience of working with virtual-meeting platforms such as Zoom & MS Teams (E)
• Experience of working with and administering databases, summarising information in an easy-to-understand format (E)
• Experience of diary management (E)
• Understanding of the Church of England, its structures and liturgy (D)
• Experience of minute-taking and producing summaries of outcomes and actions resulting from meetings (D)

Personal Attributes

• Highly organised, able to work to deadlines (E)
• Proactive problem solver (E)
• Flexible and cooperative team player (E)
• Self-motivated (E)
• Demonstrates sympathy for the vision, mission & values of Southwark Cathedral (E)

Southwark Cathedral believes in promoting and building a diverse and inclusive team, and workplace, culture and governance structures that are welcoming to and respectful of all. We welcome applications from all suitably qualified people whatever their ethnicity, background, age, disability, long term condition, sexual orientation, gender identity, or any other characteristic protected by law.

Safeguarding is at the core of all we do. We follow best practice for Safer Recruitment.
 

Terms and Conditions

Working Hours

The working hours shall be 35 hours per week (exclusive of meal breaks), over five days. Some out of hours working will be required to support meetings and events and this will be notified in advance. Time off in lieu will be awarded in line with Southwark Cathedral’s policy.

Annual Leave

25 days per annum as well as statutory bank holidays and an additional day at Christmas, with an additional 5 days annual leave after 10 years’ continuous employment. 

Probation

The appointment is subject to the satisfactory completion of a six-month probationary period.

Season Ticket Loan

Once the probationary period has been completed satisfactorily, the person appointed will be eligible to take out a season ticket loan.

Pension

The person appointed will be eligible to join a defined contributions pension scheme managed by the Church Workers Pension Fund. The Cathedral will contribute half of the annual premium of 10% of salary.

Working Expenses

Reasonable out of pocket expenses will be reimbursed.

Join our team to help us promote studying in the USA and provide people in the UK with clear expert information about the benefits and process of applying to an American university and Fulbright awards to the USA.

The US-UK Fulbright Commission has been offering scholarships for people in the UK to study at US universities for nearly 80 years. Our focus is making sure that everyone is aware of Fulbright awards, especially those people who might not have considered applying for one before. A key part of our widening participation work is our Fulbright Champions, a growing network of advisors at UK universities who promote our awards and support students and scholars who apply.

The Commission is also home to the UK’s EducationUSA team, which offers a wide variety of information and support to people in the UK about studying in the USA. We know how many people are interested in choosing to study a degree at a US university, but clear, unbiased and accurate information can be hard to find. Our free services aim to support anyone in the UK who is interested in studying in the USA make their dreams a reality.

As an organisation, we are proud to help broaden prospective applicants’ horizons by showcasing all of the exciting opportunities at more than 4,000 US accredited universities and colleges.

As a Programme Assistant, you will be working across both of these programmes, supporting both the Awards and Advising teams to provide outreach; widening participation and informational activity for Fulbright awards; and support our advising activity about wider opportunities to study in the USA.

As the successful candidate, your work will be varied, from attending university fairs to meet with prospective students, answering individual questions coming in by email, to helping keep our network of Fulbright Champions up to date. Alongside running a lively webinar and in person event schedule, which you will be involved in promoting, you’ll also have the chance to help deliver events such as Champions workshops and USA College Day, Europe’s largest US university fair.

You’ll bring a passion for educational exchange to the role, and you will be organised and goal orientated, and be resilient in managing a busy workload and a changing external environment.. You’ll have some experience of event management and handling data, but also be passionate about helping people find their best fit or route. You’ll be able to inspire students while also anticipating questions or concerns they might have about applying for a Fulbright award or US study more generally.

Being able to demonstrate a strong commitment to diversity, inclusion and equity will be key and you will be excited about the opportunity to support people from diverse backgrounds.  You will have excellent interpersonal skills, need to be a strong team player and demonstrate excellent time management skills.

The US-UK Fulbright Commission is a not-for-profit organisation funded by both governments to promote educational exchange between the US and the UK. We offer exceptional opportunities for people interested in international education and who are committed to our mission and vision. New staff join a small and friendly team who are highly motivated, entrepreneurial and passionate about cross-cultural exchange.Our staff benefits include 29 days holiday (including 3 US holidays and 3 Christmas closure days) plus bank holidays, pension scheme (employer contribution of 6%), membership of an employee benefits platform, flexible working and excellent learning and development opportunities.

Please note, you must have the prior legal right to work in the UK. 

Location: Central London office at least 2 days a week, home working the rest of the time

Closing date: Monday 13 January 9am (GMT)

Interviews will take place on Thursday 6 February 

We are delighted to partner with Moorfields Eye Charity to support their recruitment of a Communications assistant. This is a permanent opportunity offering a hybrid working pattern. The salary for this role is between £24,570-£28,665 depending on experience.

The Communications assistant will work closely with the charity’s Head of communications, Digital communications officer and wider communications team. You will help to build the external and internal profile of Moorfields Eye Charity to a wide range of audiences including existing and potential supporters and grant recipients, staff across Moorfields Eye Hospital NHS Foundation Trust and its academic partner, the UCL Institute of Ophthalmology.

Whilst this is primarily a digital role you will support the Head of communications and wider communications team with the implementation of the breadth of the charity’s communications strategy.

You will be responsible for updating the day-to-date content of the charity’s website and social media channels, also supporting the Digital communications officer with email communications using Mailchimp including creating the quarterly enewsletter and implement processes across other teams. 

The Communications assistant will be responsible for supporting wider delivery of the charity’s communications activity such as producing news stories and content for the website, Visibility magazine and other channels, organising the multimedia library, and helping with the production of other media such as film and podcasts.

Person Specification: 

•  Website, CMP, design and copywriting experience. 
•  Experience in a digital communications role. 
•  Experience of filming and editing video and audio. 
•  Experience of producing and editing photographs and digital graphics. 
•  Proven ability to write and edit engaging copy for different audiences across varied communication channels. 
•  Understanding of journalistic story values. 
•  Demonstrable understanding of effective digital communications and a willingness to keep up to date with technologies and developments. 
•  Experience of social media and digital platforms.
•  Excellent copywriting and proof reading skills. Effective video/ audio production and editing skills.
•  Effective photography and image editing skills. 
•  Basic digital design skills using platforms like Photoshop.
•  Excellent IT skills, including using Content Management Systems, email marketing systems, social media tools, HTMP and web analytics.

To be considered for this position please apply with your CV as soon as possible, regrettably please note we may not be able to reply to each and every application.

We are committed to diverse and inclusive recruitment practises that ensure equal opportunity for everyone, regardless of race, sexual orientation, mental or physical disability, age or gender. We encourage applications from all backgrounds and will happily make reasonable adjustments to always ensure a fair process.

The purpose of your role

We are looking for a personal assistant with some previous experience, who is keen to support Police Now’s mission of community transformation and culture change in policing, and to undertake a meaningful role supporting the executive leadership team in a busy, agile and ambitious organisation. 

Police Now’s executive leadership team currently includes the Chief Executive Officer, Chief Operating Officer, Chief Marketing Officer and Programmes Director. Together, the Executive is responsible for the organisation’s overall health and success and is accountable to the board of trustees. 

This role will work both independently and collaboratively to ensure that the executive team works efficiently and effectively. This will primarily be achieved via swift and thoughtful diary management, meeting support (for example, taking minutes of formal meetings and actions from informal ones), management of email inboxes, drafting and responding to correspondence, and similar administrative and support duties. Over time, there are opportunities to develop and add additional activities and responsibilities to the role. 

Absolute discretion and trust is critical, as is strong and confident communication with a diverse range of people. You will need to be intrinsically motivated, trustworthy and prepared to take on exciting and varied challenges within Police Now.

Key responsibilities

• Board and board committee governance: be a point of contact for trustees, partners and other external stakeholders and plan and coordinate board meetings, sub-committees, and the senior leadership team meetings. This includes ensuring papers are circulated in advance, meeting room bookings, attending meetings and producing timely, concise and accurate minutes and actions. You will work with the Company Secretary to update our records on Companies House and the Charities Commission to ensure that Police Now is always compliant as well as manage and maintain databases and systems relating to governance.
• Executive team diary management: support the executive team with day-to-day diary management to help ensure that they are effectively utilising their time in the most impactful ways. This includes arranging and coordinating meetings, booking rooms in our London office, arranging travel and accommodation when required and in some cases, sourcing an external venue while being cost effective, all while ensuring that digital infrastructure is available to support hybrid working. 
• Financial processing: you will process invoices relating to the executive through our financial system and reconcile the executive teams monthly credit card statements and personal expenses in a timely manner as well as occasionally process expenses for trustees and committee members.
• Project support: assist and support the Executive team and Strategy, Stakeholders and Governance Manager as needed with strategic projects and other ad hoc tasks as required.
• Inbox management: manage the general enquiries inbox and some individual executive inboxes to effectively direct queries and escalate risks as appropriate.

Key Requirements 

• We are looking for someone with a good grounding as a personal assistant or with significant relevant experience within an administrative role. 
• An ability to handle confidential information with absolute discretion; a track record of integrity and good judgement. 
• Strong organisational skills with the ability to work at real pace, manage a varied workload, work to short deadlines and prioritise effectively.
• Excellent interpersonal skills, strong emotional intelligence and the ability to build positive relationships and trust with stakeholders, including staff and external partners.
• Excellent attention to detail, as well as the ability to select the most important information to note or share during meetings.
• Excellent written communication skills, particularly minute writing, report writing and correspondence.
• Good initiative, able to proactively suggest ways to streamline or improve processes to enhance efficiency.
• Ability to work independently with limited supervision; can proactively anticipate, respond and adapt to situations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), particularly report writing and slide packs; experience in Salesforce or CRM systems is an advantage but not essential. 
• A real passion for our mission and values. 
• Ability to attend the office for a minimum of three days per week (this may change depending on business needs) as well as national travel as and when required. 
   

What you'll get from us

• A bright, airy and modern office in Zone 1
• Competitive salary of £36,000 - £43,000, per annum (dependent on experience and inclusive of London weighting)
• Flexible working
• 27 days holiday each year, plus bank holidays 
• A range of hospitality discounts
• Sanctus coaching (private mental health coaching for the workplace)
• Access to the Vitality programme which includes healthcare benefits, an Employee Assistance Programme and discounts
• Training opportunities for personal development
• Participation in a pension scheme (with 6% employer contributions and 2% employee contributions)

Please note the closing date for this role is Thursday 2nd January at 9am.

Applications will be screened as they are received and invited to interview accordingly. Police Now reserves the right to close the advert prior to the advertised date, early applications are therefore encouraged.

ROLE PURPOSE

The Individual Giving (IG) and Legacies Officer will work closely with the IG Manager and play a pivotal role in growing cash and regular donors and legacy giving for St George’s Hospital Charity. This position is crucial to our goal of increasing individual giving from £350,000 to £600,000 and legacies over the next five years.

The postholder will have a strong direct and digital marketing background as they will work closely with the Individual Giving Manager to:

• lead marketing initiatives for all IG streams including cash, regular, Payroll Giving, Face to Face, Lottery.

• drive forward seamless automated digital stewardship journeys, and produce engaging campaigns that demonstrate our impact.

• delivering effective digital activities that grow our brand awareness and income from fundraising campaigns

They will also be a strong administrator, with attention to detail leading on administration for Individual Giving and Legacies, working with IG Manager and Fundraising Assistant to ensure online and offline donations are accurately processed, reconciled and uploaded to our database.

MAIN DUTIES & RESPONSIBILITIES

1. Individual Giving

1.1. Recruit, engage and mobilise donors to increase income year on year.

1.2. Lead on two fundraising campaigns each year, creating communication assets for our website, social media platforms and newsletters.

1.3. Ensure our donation platforms are fit for purpose and integrate into our database, with a view to ensuring we have a high donor conversion rate.

1.4. Ensure all activities comply with relevant data protection and gift aid legislation, adhering to Fundraising Regulator standards.

1.5. Where appropriate, act as a point of contact for external agencies and direct marketing platform providers.

1.6. With support from Fundraising Assistant, ensure our administration, record keeping and thanking for all IG activity is accurate and up to date.

1.7. Process & record income onto our CRM, including batch uploads.

2. Legacy Giving

2.1. Lead on all legacy administration including processing incoming legacy gifts, keeping accurate records, ensure they are allocated correctly and thanked appropriately, where possible.

2.2. Liaising with solicitors on open legacy cases and recording updates.

2.3. Support IG Manager on legacy marketing materials and campaigns.

3. Donor Journeys 

3.1. Develop and disseminate key supporter journeys across web, social media and Google Ads

3.2. Plan, design, write and deliver automated email supporter journeys for new and existing donors to enhance engagement and retention.

3.3. Create engaging communication assets (videos, blog posts, leaflets) for donors and prospective donors that demonstrate the charity’s impact.

4. Direct & Digital Marketing

4.1. Lead on content creation creatively that will appeal and engage our supporters e.g. social media posts, videos, blog posts

4.2. Manage and optimize paid advertising campaigns (e.g., Google Ads, Facebook Ads) to drive traffic and donations.

4.3. Liaise with external agencies where necessary.

4.4. Update associated webpages e.g. Donate, Leave a Gift in your Will, ensuring these pages are user friendly and accessible with a view to improve conversion rates of people donating online and leaving a gift in their will.

4.5. Collaborate with internal teams and hospital staff to research, develop, and deliver new campaigns, messages, or digital products.

4.6. Implement tests with clear segmentation and testing matrices to maximize learning and income from each campaign.

4.7. Analyse and interpret direct marketing campaign results, producing regular reports that draw conclusions and make recommendations for future activity.

4.8. Work with our Database Manager to ensure all campaign data is utilized, captured, and processed efficiently and accurately.

4.9. Work with management to develop a digital fundraising plan that is clear and timeline-focussed to grow relevant income streams e.g. legacies and individual giving.

4.10.Plan and implement strategies to mobilise supporters via digital channels aiming to increase our newsletter subscribers from 3,000 – 10,000 contacts with a view to convert digital leads into cash donors

5. General Duties

• Participate actively in team meetings, contributing ideas and insights to enhance team performance and collaboration.

• Using our communications toolkit, incorporate our branding and tone of voice across all assets.

• As and when required, provide front desk coverage, welcoming visitors and donors at the Welcome Office and serving as a friendly and helpful representative of the organisation.

• Engage in continuous professional development and participate in regular performance reviews

This is not an exhaustive list of responsibilities. Duties may vary dependent on the needs of the charity.

At Help for Heroes, we believe those who serve our country deserve support when they are wounded. Every day, men and women have to leave their career in the Armed Forces as a result of physical or psychological wounds; their lives changed forever. We help them, and those still serving, to recover and get on with their lives.

And who are we you’re wondering? We are experts and beginners. Generalists and specialists. Ordinary people with an extraordinary passion towards making a positive change to the lives of our veterans (and having fun while doing it).

As One Team we share a philosophy – I.C.A.R.E. It’s the way we walk and talk, the way we interact with others and how we approach everything we do. We are:

Innovative – Collaborative – Authentic – Resourceful – Energetic. 

We have an incredible opportunity for a Senior Legacy & In Memory Manager to join our team.

Please see below for more information on what just might be your future role.

About You

Do you have a passion for legacy and in memory giving? Do you have knowledge of legacy administration and have team management experience too? If so, this may just the job for you!

About the Role

Contributing over 50% of the organisation’s fundraised income, this role is crucial for Help for Heroes. Working with your team, you’ll be responsible for the organisation’s legacy marketing strategy and administration, as well as the in memory giving strategy, maximising both income sources so that we can deliver more services to veterans. You will be able to make a significant impact and will use your expertise to drive forward the programmes. There’s lots of scope and potential for someone to make a real difference and achieve considerable success! 

About the Team

The post holder will be working as part of the Individual Giving team in the Commercial Directorate which includes Supporter Care, Individual Giving and Legacy & In Memory. Across all our relationships, we build trust and engagement with our supporters and with each other. The quality of how we deliver our objectives is just as important as the end results. We are known for our expertise, supporter focus and collaboration. We’re friendly, supportive and like to get things done!