Senior Registrations Administrator/Secretariat Support

Unlock Your Potential: Join our client as a Senior Registration Administrator/Secretariat Support in our engineer-focused membership organisation and navigate a future of precision and excellence. Dive into a vibrant atmosphere, actively contributing to the expansion of the engineering community by overseeing secretariat and administrative responsibilities where you will be involved in shaping the trajectory of engineering excellence in the future!

Role: Senior Registrations Administrator/Secretariat Support

Organisation type: Membership Organisation

Salary/rate: £22 per hour

Working arrangements: Hybrid working (2 days in office per week)

Location: London

Employment type: Full time (35 hours p/w)

Role Overview:

You will be responsible for ensuring the smooth operation of Certification Schemes, providing secretariat support to various boards, assisting with audits, managing financial and data processes, and supporting the registration team with administrative tasks.

Key Responsibilities:

• Demonstrate expertise in committee secretarial duties, including detailed minute-taking, agenda preparation, paper distribution, and proficient management of follow-up actions.
• Showcase your finesse in checking and processing invoices, encompassing advanced skills in cost coding for accurate financial transactions.
• Master the art of compiling statistics and reporting, primarily using Excel, coupled with the ability to interpret website-downloaded statistics for informed decision-making.
• Thrive as an independent process professional, working autonomously to design and refine processes that enhance operational efficiency.
• Provide comprehensive secretariat support to the Registration Boards.
• Assist with the audit programme for Approved Certifiers and Approved Bodies, including follow-up actions.
• Manage financial and data processes for the Registration Schemes.
• Liaise with high-level stakeholders, including the Chair and Board Directors, to facilitate communication on ratifications, audit recommendations, and suspensions.
• Support the Registrations Manager in reviewing system documentation and the new website.

Requirements:

• Experience in providing secretariat support to boards, including minute-taking and action tracking.
• Demonstrated ability to liaise effectively with senior stakeholders, such as Board Chairs and Directors, ensuring clear communication and timely follow-up.
• Strong administrative skills with excellent attention to detail.
• Ability to manage financial and data-related tasks efficiently.
• Willingness to learn about Certification Schemes and Building Control processes.
• Familiarity with CRM systems,
• A background in working with membership or not-for-profit organisations, showcasing an understanding of the unique dynamics within the sector.
• Demonstrated proficiency in assisting committees, recording meeting minutes, and coordinating agenda arrangements.

The Ideal Candidate:

• Organised, proactive, and experienced in board support and high-level stakeholder management
• Experience in non-profit or similar organisations with an understanding of the internal structure.

How to Apply: If you're passionate about being a part of engineering excellence, we invite you to apply now! Please reply and submit your application, including your relevant experience within this field. Quote reference 81429SOH, and we can provide more information to you.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.