HR and Office Administrator

HR and Safeguarding

·        Take responsibility for promoting and safeguarding the welfare of children and young people through:

• Maintaining the filing for the Trusts Safeguarding documentation

• Following Safer Recruitment procedures, including processing reference and disclosure checks for all posts at the Trust

·        Maintain the filing for personnel records for al staff, supervisors, mentors and any other third parties, ensuring all records are complete and up to date.

·        Administer the effective onboarding for new staff through induction.

·        To support our Investors in People commitments through collating training needs, providing data on Learning &Development activities undertaken and helping to organise training activities.

·        Provide administrative assistance with health schemes and other employee schemes.

·        Monitor and maintain up to date records on the HR system.

·        Support where necessary the writing and printing of general letters.

·        Maintaining confidential information at all times to ensure discretion when dealing with personnel issues.

·        Issue paperwork relating to the annual Appraisal Process and monitor progress against agreed dates.

Health and Safety

·        Become a qualified First Aider at Work and be prepared to administer first aid in the office.

·        Become a Fire Marshal for the office.

Management of The Smallpeice Trust Properties

•        Support the day-to-day running and maintenance of Holly House:

•        Ensure the office equipment, security and fire installations are regularly maintained and serviced.

•        Ensure we have sufficient general stock for Holly House e.g., stationary, office equipment, refreshments, and other office supplies as relevant

•        Provide reception support, including dealing with postage, couriers and switchboard cover if required

•        Support in the maintenance of the Smallpiece House, a grade II listed building.

General

•        Maintain accurate records in relation to supplier information and associated contracts.

•        Ad-hoc projects to support the development and the growth of the organisation.

•        This job description is not to be regarded as exclusive or exhaustive and you may be required to undertake various duties as may reasonably be requested of you by the Office Manager or Chief Transformation Officer.