Finance Assistant
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The Finance Assistant position is a new role created to strengthen the in-house finance operations of the Talbot Village Trust. Reporting to the Finance Manager, the Finance Assistant will be an integral part of a small, committed team, collaborating with a diverse range of contractors and suppliers, charities and local impact organisations as part of the Trust's vision to support people to live well in south-east Dorset.
The charity's finance function is maintained between the Trust's external estate advisors, who oversee the management of the Trust’s land and properties, and the internal finance team. The internal team is responsible for managing the monthly payment process, preparing management and year-end accounts, and conducting financial reporting and analysis as needed. The postholder will maintain precise financial records in accordance with the charity's financial procedures and processes, thereby enabling senior management and trustees to make well-informed decisions.
The selected candidate will need to complete a standard DBS check.
This part-time position is available for an immediate start.
Key Responsibilities:
Finance
- Process supplier and contractor invoices
- Reconcile supplier accounts and statements
- Address and resolve reconciliation discrepancies promptly, including tracking down missing invoices
- Handle supplier disputes and enquiries
- Establish new supplier/subcontractor accounts and update existing account details in the purchase ledger
- Oversee and process credit card transactions
- Organise monthly payment schedules, including grant donations to charity awardees
- Conduct monthly reconciliations
Financial Operations
- Manage the accounts email inbox
- Identify opportunities to improve internal processes within the finance function
- Assist with the annual audit
General
- Perform any other relevant ad-hoc tasks to support the finance team as needed.
PERSON SPECIFICATION
Essential
- Demonstrated experience in a finance-related position
- Exceptional attention to detail
- Strong IT information systems skills e.g. Excel, Word.
- Excellent written and oral communications skills.
- Natural team worker with high standards of integrity and professionalism
- Self organised, proactive & positive approach to work
- Numerate and used to dealing with financial-related queries
- Relationship building and relationship management skills
Desirable:
- Qualifications: AAT Level 4 or working towards.
- Experience of working in charities or similar organisations
- Clean, valid driving licence and access to a car
Size: 1 - 5
The client requests no contact from agencies or media sales.
