Finance and Operations Lead

Background

Lepra is dedicated to addressing leprosy and lymphatic filariasis (LF) and their consequences through direct support, advocacy, and the promotion of inclusive communities. We work in Bangladesh and in India, through our sister organisation, LEPRA Society. We work in partnership with people affected by leprosy and LF to improve detection, ensure access to treatment and care, and promote inclusion and wellbeing. We have just finalised our new Global Strategy for 2024-30, which will guide us in our efforts to accelerate progress towards global targets for leprosy and LF, and towards our vision of a world free from leprosy and LF.

Job Context

It is an exciting time to be coming into Lepra as we currently celebrate our organisation’s Centenary year this year. In 2023 we underwent a strategic review and developed our new 6-year global strategy to re-establish our work into the future. We are using our Centenary year in 2024 as a springboard to launch our new strategic period. Our new strategy will guide us in our efforts to accelerate progress towards global targets for leprosy and LF, and towards our vision of a world free from disability and discrimination.

Our Finance and Operations team plays a critical role in supporting the wider Lepra UK team with our finance and HR function delivering and supporting on all finance management processes and HR related support at all levels.  The Finance and Operations team has experienced staffing changes this year and with some staff looking to work part-time, an assistant position has become available to support both the Finance & Administration Lead and the HR and Executive Support Assistant Manager as well as the need for support with our office move.

 

Job Purpose

To support the Finance and Operations team which includes the HR function as well as coordinating the upcoming office move and facilities operations.

Working Relationships

→     For the initial six months you will report into the Director of Finance and Operations.

→     Working with all of Lepra UK on all matters regarding HR, Operations and Finance.

→     Close working links and collaboration with the Finance & Operations team consisting of Finance & Operations Director, Finance Manager, HR & Executive Support Assistant Manager and Finance & Administration lead.

Key Responsibilities

Premises and Facilities Management

→     Point of contact for office queries from tenants and Octagon Management company and co-ordinate any necessary contractors (stock kitchen, keep shredding bins filled for collection).

→     Clear and sort any items in the loft storage area as required

→     Act as Fire Marshall

→     Collect and sort post

→     Point of contact for all Lepra UK staff regarding office bookings and office use

 

Finance

→     Logging all donations on CRM system including gift aid administration

→     Running any required reports

→     Payroll support

 

HR and Administration

→     Sending out appropriate induction email template to all new starters

→     Ordering any IT equipment or arranging current IT equipment for new starters to be configured and for IT to be couriered to new starter/ liaise with IT provider as required

→     Setting up induction training on our online training portal

→     Assisting in arranging induction meetings for new starters

→     Assist with travel and accommodation for colleagues and any visitors / Trustees

→     Arrange for printing and sending on any mailings to staff members

→     IT starters and leavers administration

 

Recruitment

→     Assisting in the formatting of job descriptions

→     Arranging for job advertisements to be sent to various recruitment advertisers and Lepra website

→     Liaising with Universities regarding intern/volunteer recruitment

 

General

→     This role sits within a busy finance and operations team which deals with Finance, Human Resources, IT, Governance and premises/facilities. In period of team staff absences, you will be expected to cover work tasks as appropriate

→     If you have spare capacity you will be expected to undertake any reasonable tasks within the team

 

Person Specification

Qualifications

Essential

·          Graduate level or up to A’ Level with relevant work experience

 

Desirable

·          CIPD or Finance qualification

 

Knowledge & Experience

 

Essential

·         At least two years’ experience of Finance, HR administration or both

Desirable

·         Experience in the charity sector

·         Experience of working in a diverse and multicultural environment

·         Experience of bias-free recruitment

 

Skills, Attitudes and Personal Qualities

 

Essential

·         Strong desire to work in the charity sector

·         Share Lepra’s values

·         Highly organised

·         Confident user of IT systems, including an aptitude for learning new skills

·         Proactive and can multitask