Events assistant

The role

In this period of a new government, we have an ambitious programme of events planned under our Political Leadership theme and we are recruiting an events assistant to join us for one year to support the additional work anticipated, as well as assist on Green Alliance’s other core events. This work will significantly involve varied activity under our new one year training programme for the environment sector, Project Boost, which includes retreats, workshops and panel discussions.

You will be an enthusiastic individual who wants to develop their experience in events management. In the early stages of your career, you will be keen to learn and develop skills across a range of event formats.

You will need good interpersonal skills and attention to detail, helping us to maintain our high brand values and reputation amongst senior audiences for excellent, smoothly run, ‘must attend’ events. You will work across teams and will be someone who enjoys multi-tasking and managing a varied workload, at times in a fast paced environment.

Position in the organisation

This role is part of Green Alliance’s communications team. The communications team includes the head of communications, events and engagement manager, the senior press officer, and the communications officer. The events assistant will report to the events and engagement manager and work closely with the politics team.

Key tasks and responsibilities

Event assistance

−        Help with logistics and administration in advance of events, including badge making, researching venues, invitation tracking and document circulation.

−        Assist in gathering and compiling details for speaker briefings.

−        Organise important logistics such as organising event materials, printing and travel.

−        Assist onsite at events, for example with registration, venue liaison and managing Q&A mics.

Contact management assistance

−        Assist with uploading attendee information to the database.

−        Assist with database management, keeping contact lists regularly updated.

Other

−        Participate in all-staff planning and training sessions.

−        Any task which may be reasonably requested to be undertaken within the scope of this post.

Person specification

Knowledge & experience

Essential:

−        Previous experience in assisting on events.

−        Excellent multi-tasking skills and experience with managing a varied workload

−        A high standard of written English.

−        An understanding of good communications principles.

−        Excellent interpersonal skills.

−        Excellent attention to detail.

−        Ability to act on own initiative and exercise sound judgment.

−        Good organisational skills and time management.

−        Flexible team worker.

Desirable:

−        Interest in and understanding of environmental issues.

−        Experience of working in an office.