Freelance Administrator

Location: Remote with occasional in-person meetings (Bath-based charity)
Hours: Approx. 30 hours per month (flexible)
Pay: £25 per hour (Freelance Contract)
Reports to: Coordination Team
Contract type: Freelance, subject to 6-month probationary review
Closing Date: Friday 9th May, 5:00pm

About Us

Boys in Mind is a Bath-based charity with a mission to promote positive mental health and prevent suicide, particularly among boys and young men. Our work is driven by young people, supported by professionals, and rooted in lived experience. We’re a small, friendly and passionate team, and we’re looking for a committed and proactive freelance administrator to help keep our charity running smoothly behind the scenes.

About the Role

This is a flexible, freelance role for an experienced administrator who thrives on organisation and enjoys working with purpose. You’ll support our Coordination Team with a range of administrative tasks that are key to ensuring our governance, operations and communications are effective and up to date.

You’ll need to be highly organised, tech-savvy, and confident communicating with a variety of people – from trustees and volunteers to partners and young people.

Key Responsibilities

• Manage inboxes and handle correspondence professionally and promptly

• Maintain and update our databases, digital files, and record-keeping systems

• Support onboarding processes for new team members and volunteers

• Ensure all policies are reviewed and up to date, ensuring charity compliance

• Support charity governance processes, including trustee meetings and documentation

• Take accurate minutes during meetings and distribute them in a timely manner

• Assist in the preparation of newsletters, reports, and other documents

• Attend and contribute to team meetings, reviews, and occasional training

• Use software including Microsoft Word, Excel, Outlook, Teams and cloud-based tools

• Carry out ad hoc administrative tasks as required by the Coordination Team

• Be available for occasional out-of-hours tasks, with prior agreement

About You

We’re looking for someone who is:

• An experienced administrator, ideally with previous experience in the charity, education or public sector

• Reliable, self-motivated, and able to manage their own time and workload

• Skilled in using common office software and cloud-based systems

• Confident communicating with a range of stakeholders

• Attentive to detail, especially with written communications and data handling

• Discreet and trustworthy, with a clear understanding of confidentiality

• Aware of and committed to safeguarding principles and best practices

• Aligned with our values around mental health, inclusion, and youth empowerment

Safeguarding Commitment

Boys in Mind is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. Everyone working with us is expected to share this commitment and follow our safeguarding policies and procedures. This role is subject to an enhanced DBS check and two satisfactory references.

Other Information

• You will work on a freelance basis, invoicing monthly for hours worked

• The role is remote, but some in-person meetings in Bath may be required occasionally

• The initial contract is subject to a 6-month probationary review

How to Apply

Please submit a CV and short cover letter explaining why you're a good fit for this role to [Insert email or application link].

Deadline: Friday 9th May at 5:00pm
Interviews: Will be arranged individually with shortlisted candidates