Executive Assistant Jobs

Working closely with the Executive Director, senior team members and trustees, we are looking for an Executive Assistant and Company Secretary who has knowledge and experience of working with senior management and trustees in the arts and/or charitable sector to support the effective governance and leadership of the organisation.

You will be highly organised, diplomatic, and proactive with good attention to detail.

Contract and Hours
Permanent, full or part-time, 1.0 (36.25 hours / 5 days) or 0.8 ( 29 hours / 4 days) per week, 9.15-5.30pm per day, including lunch break. Minimum two days per week are to be worked at Crafts Council office, with requirement to attend all relevant Board and committee meetings and key staff events.

Crafts Council aims to support flexible working and part time arrangements where it is appropriate for the role.

Salary
£28,000 to £34,000 gross per annum based on full-time working, dependent upon experience.

Location
Crafts Council Office and Gallery is based in Islington, London, with some hybrid / home working.

Role to Commence
As soon as possible from May 2025 onwards.

Reporting to
Managed by the Executive Director and supporting the Senior Management Team and Trustees.

Key Responsibilities

• Act as Company Secretary for board and committee meetings - Organise meetings, planning up to a year in advance and working with trustees to ensure availability
• Prepare papers, ensure that they are issued in a timely manner, draft minutes, keep log of follow up actions
• Support the Executive Director with email and correspondence
• Drafting responses and acting as a first responder, provide personal assistant duties and leadership administration, such as arranging internal and external meetings, travel itineraries and diary management
• Meeting preparation: Prepare agendas, gather necessary materials, and follow up on action items from meetings
• Support the Executive Director in drafting briefing documents, reviewing policy documents and providing succinct summaries
• Project support: Assist with project management tasks, including research, data compilation, and presentation preparation
• Make use of time-saving tools (AI) and ensure that Executive Office is run efficiently and productively
• Support Craft Council Executive team with administration duties, including diary management, presentation design, meeting and travel co-ordination and follow up, processing invoices and expenses
• Support with event management where required, e.g. board and staff away days
• Support the recruitment and induction of new trustees, ensuring that induction packs are up to date and accurate
• Provide administrative support to the Chairs & trustees as required
• Reconcile financial expenditure, such as credit cards, raise purchase orders and code invoices as required
• Be an ambassador for the Crafts Council and represent it at appropriate events
• Be discrete, maintaining confidentiality and being comfortable dealing with a wide range of people

Note: Board related meetings include Trustee meetings (4 per year), Finance Audit & Risk meetings ( 4 - 6 per year), Nominations and Remuneration Committee meetings (x 1 per year) and other Committees and Panels (as required).

General

The postholder will:

• Have a strong commitment to accessibility and social justice, ensuring that we are adhering to best practice

• Assist in developing and maintaining effective teamwork across Crafts Council

• Be flexible within the broad remit of the post

• Continuously seek ways to improve personal, team and business performance

• Attend and participate in Crafts Council performance, development, and training programmes

• Ensure that you comply with all Health and Safety regulations and safe working practice as required by current legislation and the Company’s Health and Safety and Safeguarding policies and practices

• Adhere to Crafts Council policies, procedures and code of conduct including in relation to GDPR

• Participate as an active and responsible member of the management team and contribute to the development of Crafts Council policies, strategies, business and operational plans

• Understand the importance of equality and inclusion in the workplace

• Always promote the highest level of customer experience

• Undertake any other duty which may be reasonably allocated

Summary

We're looking for a Personal Assistant to The Bishop of Southwell and Nottingham.

• Work closely with the Diocesan Bishop to ensure that his diary is well managed.
• Handle a wide range of telephone and email enquiries with confidence, warmth and diplomacy, answering queries directly or passing them on to the Bishop's Chaplain or other appropriate person.
• Create engaging and dynamic presentations for the Diocesan and Suffragan Bishops as requested.
• Ensure secretarial support for the Diocesan Bishop through drafting letters, emails and documents.

• You'll need to be educated to 'A' level or above, or equivalent.
• You'll need to be proficient in use of Microsoft Word, Excel, Access, PowerPoint and Outlook.
• You'll need to be able to initiate and maintain good and effective administrative procedures, able to prioritise effectively and display good judgement in knowing when and to whom to delegate and establish excellent working relationships with colleagues.
• The location of the role is Bishop's Manor, Bishop's Drive, Southwell NG25 0JR.
• This is a fixed-term contract for 12 months.

Closing date for applications is 06 April 2025.

First round interviews are expected to take place on 15 or 16 April 2025.

Second round interviews are expected to take place on 28 April 2025.

• A salary of £30,307 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

• 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days.
• Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
• Access to Occupational Health, and an Employee Assistance Programme.
• Apply for eligibility for an Eyecare voucher.
• Opportunity to join the Civil Service Sports & Social Club.
• Age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.

About SafeLives

We are SafeLives, the UK-wide charity dedicated to ending domestic abuse, for everyone and for good.    

Last year alone, 14,000 professionals received our training. Over 80,000 adults at risk of serious harm or murder and more than 100,000 children received support through dedicated multi-agency support designed by us and delivered with partners. In the last six years, over 4,000 perpetrators have been challenged and supported to change by interventions we created with partners, and that’s just the start. 

Together we can end domestic abuse. Forever. For everyone.

About the role

The PA team to SLT play a pivotal role in ensuring the smooth operation of SafeLives mission by supporting SLT to navigate a complex landscape of responsibilities and initiatives. They represent the charity with many of our senior stakeholders, manage a busy Senior Leadership office and deal with senior executives across the charity sector, government, business and philanthropy.

This PA role will have  a particular focus on supporting the Director of the Drive Partnership whilst also  will also supporting across SafeLives SLT as required.

Benefits

• 34 days' holiday incl. public holidays
• Flexible working e.g. compressed hours
• Cycle to work scheme
• Eye care vouchers
• Pension scheme with 4% employer contribution
• Childcare vouchers
• Employee assistance programme
• Clinical supervision
• Holiday purchase scheme to buy up to an additional 5 days
• Enhanced family leave policies
• Enhanced sick pay
• Professional development fund
• Individual learning budget
• Restorative practice training
• Time off in lieu 

If this challenge sounds as exciting to you as it does to us and you believe you have the qualities we have described, please take a look over the job description and submit a 500-word cover letter and CV.

Closing date: 17th April 2025. 

SafeLives is a committed provider of equal opportunities for all; please see our job description for full details.

No agencies, please.

Our client is a grant-making charity, established in 2020, with a vision to transform young people’s mental health support in the UK. The charity envisions a world where no young person is defined by their mental illness and where they have access to the right support at the right time.

The organisation invests in services and research that prevent and treat mental illness in young people, with a specific focus on the prevention and early intervention in anxiety and depression for 11–25-year-olds. They are interested in non-clinical approaches and building a stronger evidence base for what is effective. They want evidence to be translated into practice and believe in scaling solutions that are proven.

The charity awards grants of approximately £8 million a year. These grants support youth, mental health, and community charities working on the front line with young people, as well as universities and institutes researching better treatments for mental ill health and advocating for improvements.

Prospectus is delighted to be working with our client as they seek to appoint a permanent Team Executive Assistant to their small team. The position is offered on a full-time basis with 4 days a week in the London office (remainder from home).

The role:

Reporting to the Director, the main purpose of the Team Executive Assistant will be to help this fast-growing organisation run super smoothly. This is a chance to join a charity early in its evolution, to shape an organisation and to be involved in an area you are passionate about.

This will be a key role at the charity in a small team of six people and will be responsible for building and improving efficient administrative processes and procedures which support the Director, Trustees and wider team. This person will lead on efficient diary management for the Director, Head of Grants and Head of Sector Engagement, will oversee the Director’s email inbox, will drive the board papers and committee servicing process by ensuring papers are prepared on time, minutes are taken and actions complete and will coordinate with the company secretary for basic governance actions. This person will also be responsible for operational planning, so the whole team has sight of what is happening and the dependencies between activities.

This role will also ensure a smooth monthly approval and payment process for grants and miscellaneous costs, will carry out basic research into potential grants in addition to preparing biographies and summarising articles. They will coordinate the organisation of a small events calendar, co-ordinating with contributors, suppliers and guests, drafting briefings and guest lists and on the day logistics. Most gatherings take place at the Foundation offices. Finally, this person will be responsible for website updating, creating communicative relationships with the Trustees and Advisory Panel, which includes young people and will maintain clear records on SALESFORCE to capture activity and operational progress. This is very much a lynchpin role which is at the heart of the smooth running of the Trust.

The person:

The successful candidate will have clear and demonstrated Executive Assistant experience where they will have supported a CEO and Senior Management Team in running a business or ideally a charity, trust or foundation perhaps. They will be highly organised and a naturally helpful and communicative person. They will have substantial diary management, events coordination and committee servicing experience in addition to being an effective minute taker, technology (Word, Excel, CRM Databases) confident and a social media savvy operator. Positive, methodical, creative and solutions driven, this person will have experience of creating collaborative and productive relationships with key stakeholders, both internally and externally.

Our client values are straight-forward, trusting, involved and invested in the long-term impact of their work and with an open-minded approach, so this person will identify strongly with these traits and will be at home with like-minded people, bringing ideas to the table whilst being equally excited to be working with people from different backgrounds and points of view. This will be backed up by being intellectually curious, having excellent writing skills, a logical and systematic approach and the ability to multi-task effectively and efficiently.

This role represents a fantastic opportunity to be part of a growing and ambitious charity which is fully committed to its work and the welfare and personal development of its staff.

I am delighted to be working with an amazing mental health charity in search of a highly organised and proactive Executive Assistant to support the CEO and Director of Finance & Operations in diary management, correspondence, and meeting coordination. This is an immediate start, full-time, London based hybrid role for 2 - 3 months. This role is key to ensuring smooth executive operations and effective stakeholder engagement.
Deadlines for applications are 12pm on Friday 28 March and interviews will be held on the 1 & 2 of April.
Key Responsibilities:
•  Provide high-level executive support, including diary management and email coordination.
•  Act as the first point of contact for internal and external stakeholders.
•  Organise meetings, prepare agendas, take minutes, and track action points.
•  Manage organisational logistics, including team meetings and office supplies.
•  Support effective document and data management.
About You:
•  Proven experience as an Executive Assistant at CEO/Director level.
•  Strong organisational and communication skills.
•  Proficiency in Outlook, Word, Excel, and PowerPoint.
•  Ability to prioritise tasks and work in a fast-paced environment.
•  High attention to detail and discretion in handling sensitive information.
•  A proactive, team-oriented approach with a commitment to diversity and inclusion.

If you are immediately available with the above skills and experience, please apply online today, I would love to have a conversation with you!

We are seeking a highly organised and proactive Senior Executive Assistant (virtual) to support our CEO and the broader leadership team including the Chair and Vice Chair of our Independent Advisory Group (IAG) and Board Chair. This remote EU-time zone role is central to optimising leadership effectiveness and the organisation’s operational efficiency. The role will blend high-level executive assistance with strategic support, project management, and stakeholder engagement to help drive Travalyst’s mission forward. This role offers a dynamic and diverse set of responsibilities, allowing you to both grow professionally as well as make a tangible impact on Travalyst's success and sustainability mission. 

Executive Assistance

• Provide comprehensive diary management for the CEO (and broader leadership team where required), including scheduling meetings, coordinating agendas, and organising travel arrangements.

• Act as a key point of contact among stakeholders, managing relationships and communications with tact and professionalism.

• Support the CEO in managing relationships with the Duke of Sussex’s office (Archewell) and other high-profile partners.

• Oversee logistical arrangements for events, meetings, and speaking engagements, ensuring seamless execution.

• In busy times, assist in triaging the CEO’s inbox, helping to draft responses, prioritise communications, and ensure timely follow-ups.

• Book Executive Leadership Team (ELT) business travel arrangements, including flights, transportation, accommodation and planning for dietary needs to be met.

• Liaise with other staff and board members on behalf of the CEO / leadership team, when appropriate.

• Assist in accurately and succinctly minuting meetings on behalf of the CEO where required. 

• Conduct research where required on sustainability and travel-related topics, synthesising insights to inform decision-making and communications.

• Prepare briefing documents, reports, and presentations for internal and external stakeholders.

• Comprehensive use of G-Suite, Mailchimp, Miro, Slack and Salesforce.  Use of project management software such as Notion also an advantage.

• Act as a culture ambassador, proactively fostering a positive and inclusive organisational culture. 

IAG Support

• Prepare, support and debrief IAG meetings and any IAG sub-task groups, and manage records and distribution of key advice and decisions.

• Follow up with internal teams on the impact of advice given.

• Manage scheduling, support with invoicing, etc.

• Monitor IAG governance processes and performance, and make recommendations for improving processes.

• Run the project management side of the IAG (e.g. Notion, weekly goals spreadsheet).

Event Management

• Alongside other assisting team members, play a central role in external event management and coordination e.g. of Global Convening. Coordinating logistics inclusive of travel and accommodation, as well as overseeing communications, agenda, activities and all food and beverage.

• Logistical coordination for speaking engagements at events, such as GBTA/COP etc, and co-ordinating meetings/dinners and/or coalition workshops, where possible.

• Plan, organise, and execute sustainable virtual and hybrid events such as webinars, workshops, team socials, regular secretariat meetings, conferences including Secretariat off-site events. 

How do we work?

We approach our work with courage and humility, embracing challenges directly while striving for excellence in all that we do. We value innovation, taking risks, and making informed decisions to deliver meaningful impact. Adaptability is at the core of our approach as we navigate evolving opportunities and challenges. Above all, we prioritise collaboration and care — for each other and for the planet we share. As a fully remote team, we depend heavily on video calls and digital tools to stay connected and effective. While we acknowledge we are not perfect, we pride ourselves on maintaining a growth mindset, always seeking opportunities to learn, improve, and make a difference every day.

What skills we’re looking for:

• Executive-Level Experience: Proven experience as a senior EA, ideally supporting C-suite executives in fast-paced environments for 4+ years.

• Strategic Thinking: Ability to anticipate needs, think critically, and offer solutions to complex challenges.

• Communication Skills: Exceptional written and verbal communication skills, including drafting professional correspondence, minuting and preparing reports.

• Organisational Skills: Demonstrated ability to manage multiple priorities with excellent attention to detail.

• Tech Savvy: Proficient in virtual collaboration tools (e.g., G-Suite, Microsoft Office, Notion, Slack, Salesforce) and comfortable troubleshooting basic IT issues.

• Confidentiality: Experience handling sensitive information with discretion and professionalism.

• Adaptability: Ability to thrive in a dynamic, remote working environment.

• Proactive Problem Solver: Ability to anticipate needs and proactively address issues on behalf of the CEO.

• Time Management: Strong time-management skills and the ability to prioritise tasks effectively.

• Team Player: A collaborative attitude with the ability to work effectively within a remote team.

• Customer Service Orientation: A commitment to providing exceptional service to both internal and external stakeholders.

• Educational Background: A relevant degree or professional qualification is advantageous.

• Industry Knowledge: Strong understanding of sustainable travel and tourism, with the ability to engage meaningfully on the subject will be advantageous but not essential.

This role offers a unique opportunity to contribute to a meaningful cause while providing essential support to the leadership team. If you possess the required skills and are passionate about sustainability, we invite you to apply for this exciting position.

An ‘Open to All’ employer, we warmly welcome everybody to the team. People of colour, LGBTQIA+ people, neurodiverse people, individuals with impairments, and parents are encouraged to apply. We encourage you to notify our team of your pronouns at any stage of your application. We also welcome applications from people who come from communities that are directly affected by the impacts of travel and tourism.  We are committed to making reasonable adjustments to the recruitment process as required. Please add any adjustment requests to your application.

About Us:

Thank you for your interest in our PA to CEO role. ROLDA (Romanian League in Defence of Animals) is a small animal welfare charity working to improve the lives of dogs, cats, and other animals in Romania and internationally. Since its establishment in 2006, ROLDA has become a beacon of hope for the millions of vulnerable stray animals in Romania – one of Europe's economically poorest nations. Our mission is to manage the homeless animal population, estimated to be millions, through six key focuses: rescue, rehabilitation, sheltering, sterilisation, and education. Within our shelters, inspired by British kennel design and maintained to meet EU animal welfare standards, we can house up to 700 rescued animals at a time. Here, they receive complete veterinary care, rehabilitation, and preparation for rehoming. Since 2006, we have helped over 80,000 animals (primarily dogs and cats) and built two shelters for dogs and one for disabled and senior cats. We also distribute support, primarily through small grants, to other charities in Romania and approx 40 shelters in Ukraine. We rehome mainly in Switzerland, Sweden, and the UK. In addition to our efforts in rescuing and rehoming animals, ROLDA tackles the root cause of Romania's homeless animals through comprehensive neutering programmes and educational initiatives. Since 2006, we have successfully neutered thousands cats and dogs, significantly impacting Romania's severe overpopulation of animals.

Job Overview:

As the Personal Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of our organisation. Working in a remote capacity (for now), you will be responsible for executive support, efficient communication, and organisational tasks, helping the CEO focus on strategic initiatives.

Key Responsibilities:

Executive Support:

Provide one-to-one support to the CEO, reporting directly to them.

Manage and organise the CEO's diary, optimising their time for effective work.

Communication:

Facilitate effective communication between ROLDA branches, partners, collaborators, sponsors, and other entities connected to the CEO.

Attend video calls, forums, and meetings on behalf of the CEO, communicating messages as agreed in advance and reporting back the outcomes.

Advisory Role:

Offer professional advice, executive administration support, and assistance to the CEO to enhance effectiveness.

Time Management:

Ensure the CEO's schedule is followed and respected.

Anticipate and advise the CEO on necessary activities to enhance productivity.

Documentation and Record-Keeping:

Keep CEO files, projects, and records up-to-date and organised.

Meeting Coordination:

Attend meetings and create minutes for board or other organizational meetings.

Secondary Responsibilities:

Include admin, CRM and staff related tasks (phone calls, manage PO Box, manage donor correspondence and donor data management etc)

Experience required:

- Proven experience as a Personal Assistant or Executive Assistant.

- Excellent organisational and time-management skills.

- Strong written and verbal communication skills in English.

- Ability to work independently and remotely.

- Well-connected in the animal welfare sector is an advantage.

Benefits

• Flexible work arrangements: We offer flexible work hours and the option to work remotely to support your work-life balance.
• Meaningful work: Join a team dedicated to making a real difference to animals in need and see the direct impact of your efforts.
• Opportunities for leadership: Take on this leadership role and gain valuable experience and career growth opportunities.
• Inclusive culture: Be part of a diverse and inclusive team that values and respects all members.

 

ROLDA is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experience.

Location (UK): Office Hybrid* - London 
Hours: Full-time 35 hours per week 
Benefits: Read more about the excellent benefits we offer on our profile page
Contract type: Permanent
Travel: Occasional Travel to Chesterfield, Cardiff, Glasgow and Belfast offices and external events.
 

Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.

We are seeking two highly experienced, organised and efficient Executive Assistants to join our Executive Administration team managed by our Senior Executive Administration Manager. Collectively the team offer proactive support to our Chief Executive Officer (CEO), Board of Trustees and the Senior Leadership Team (SLT) in leading the charity efficiently and effectively and achieving our strategic and operational objectives. 

About the role

One of the Executive Assistants will work with our Chief Operating Officer who works across the charity and leads our Finance and Corporate Services Directorate, along with supporting the Director of Income and Engagement. The other will work with the Director of Services and Devolved Nations and the Director of Research. 

The roles play a critical part in delivering executive support and will be required to collaborate and build positive working relationships across the Charity, demonstrating a flexible and team focused approach ensuring that leadership are provided with a high quality, customer focused executive administration support service.

About you

If your knowledge, skills and experience include the following then we’d love to hear from you:

• Excellent organisational and administration skills, with the ability to proactively manage multiple tasks. 
• High levels of professional judgement accompanied by confidentially, integrity and diplomacy. 
• Extensive experience of providing support at senior level and working with a range of stakeholders. 
• Collaborative, proactive with a focus on continuous improvement and providing a high-quality customer focused service. 

*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.

We do not wish to receive contact from agencies or media sales. 

Please note that we do not use Artificial Intelligence (AI) during our recruitment and selection processes, and we would respectfully ask that you also refrain from using AI during the selection process. Whilst we do recognise that AI may be a beneficial tool for some when aiding research and preparation for an application or interview, we want to maintain a fair, inclusive and positive recruitment experience at Versus Arthritis where candidates can feel supported to demonstrate their experience, knowledge, and skills without the use of AI generated answers. 

Interview

Interviews expected: Date to be confirmed at Versus Arthritis London Office 

As a Disability Confident Employer, we guarantee you will be offered an interview if you disclose a disability and demonstrate sufficient evidence within your application that you meet the essential criteria for this role. We will also make any reasonable adjustments you may require for your interview.

About Young Ealing Foundation

The Young Ealing Foundation is a place-based charity based in Ealing, West London which brings together the voluntary, statutory and private sectors in the local area to increase and improve opportunities for children, young people and families.

We are looking for a highly organised, proactive, and efficient Executive PA to provide dedicated support to our CEO, ensuring the smooth operation of leadership and governance functions. This is a critical role, ideal for someone who excels in executive support, governance administration, and strategic coordination.

The role offers flexibility and can be structured as either a part-time contract or freelance arrangement for the right candidate.

Key Responsibilities

Executive Support to CEO

• Proactively manage the CEO’s diary, meetings, and appointments, ensuring efficient time management.
• Handle email correspondence on behalf of the CEO, drafting responses and prioritising key matters.
• Provide administrative support for internal and external meetings, including scheduling, agenda preparation, and minute-taking.
• Assist in tracking priorities, deadlines, and action points, ensuring follow-ups are completed.
• Process and manage CEO’s expenses in line with organisational policies.
• Support the CEO in preparing presentations, reports, and briefings.

Governance & Board Administration

Coordinate Board meetings and the Annual General Meeting (AGM), including:

• Liaising with staff to compile meeting papers.
• Scheduling meetings and ensuring timely circulation of materials.
• Minute-taking and tracking action points.
  

Support other governance-related tasks, such as:

• Annual risk register review.
• Biennial Trustee skills audit.
• Induction process for new Trustees.

Policy & Document Management

• Maintain and track policy review schedules, ensuring compliance and timely updates.
• Proofread and format policies and governance documents for clarity and accuracy.
• Liaise with Trustees for policy approvals and record-keeping.

Person Specification

Essential Skills & Experience:

• Proven experience as an Executive PA, Governance Administrator, or similar role within the charity or non-profit sector.
•  Exceptional organisation and time-management skills, with the ability to manage multiple priorities.
• Excellent written communication, proofreading, and document management skills.
• Strong IT proficiency, including Microsoft Office (Word, Excel, PowerPoint) and cloud-based collaboration tools.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Willingness to attend in-person meetings and events in Ealing (approximately 1–2 times per month).
• Flexibility to support evening Board meetings (approx. 8 per year) and occasional weekend events (one Saturday annually)

Desirable Skills & Experience:

• Experience in charity governance or executive-level support within the non-profit sector.
• Familiarity with generative AI tools for streamlining administrative processes.
  

Application Process

To apply, please submit your CV and a cover letter outlining how your skills and experience align with the role.

This position is available for an immediate start, and applications will be reviewed on a rolling basis.

At TLG, we’re passionate about building an exceptional staff team that love making a difference to struggling children across the UK. We are continually on the lookout for great people to journey with us and join our vision. An exciting new opportunity has arisen for a graduate to train up in the specialism of Executive Support, who would consider a career in this profession. The EA to the Chief Executive is an integral and trusted role right at the heart of the action. We are looking for someone who is excited about helping senior leaders with executive tasks, operations, organisational efficiency, problem solving, the ability to react and pivot as things change.​

The successful candidate will have a natural leadership gift, be comfortable with challenging the status quo, and be able to lead up and across the organisation with heads of departments and directors, to deliver the strategy and agenda that the Chief Executive and Executive Director are working towards. They will be trained in all aspects of executive support, working closely with the Head of Executive Strategy. TLG is interested in an individual that has a proactive instinct to fulfil the role successfully, anticipate the needs of senior leaders, and provide effective problem solving ahead of issues emerging, paired with a relational approach and the ability to partner effectively and negotiate well across the team at all levels.

TLG is a Christian charity and, as a team, we want to bring our faith to the work we do; as such, we are recruiting an individual with a strong and vibrant Christian faith. We would welcome applications from candidates from diverse backgrounds to enable us to better reflect the needs of the communities we serve.

Hours: Full Time, 37.5 hours per week

Closing Date: Sunday 6th April

Initial Interviews: Monday 14th April – Online

Final Interviews: Monday 28th April – at our National Support Office in West Yorkshire

The Museums Association is seeking a full-time (30 hours per week over 4 days, Monday to Thursday) executive assistant to support the director, senior management team and board of trustees for up to 14 months. 

Hybrid working – all staff are expected to work from our office in London at least twice per month (pro rata).

The role is an exciting opportunity to play a crucial role in supporting the director and senior management team to deliver the Museums Association’s Strategic Framework. It involves extensive diary management, organising meetings, administering the board of trustees and supporting the head of finance and resources with HR admin and office management.

The ideal candidate will be friendly and enthusiastic, with excellent interpersonal and communication skills, and the ability to prioritise a busy workload and work to tight deadlines.

The Museums Association is a dynamic and campaigning membership organisation with a mission to inspire museums to changes lives. We have a strong vision and values and a bold business plan. Joining us at this time would be an excellent opportunity to work for a vibrant and inclusive organisation and be part of a friendly and enthusiastic team.

The closing date for applications is 11.59pm on Sunday 30 March 2025.

For more details on how to apply, please visit our website.

Interviews will be held online on Thursday 24 April 2025.

Executive Assistant to Global Directors (Fundraising and COO) 

Job Type: Permanent – Part-time 0.8 FTE (4 days / 30 hours per week) 

Salary: Up to £33,000 FTE (depending upon skills and experience) 

Location: HQ, Godalming UK (Hybrid working x2 days per week in the office: Tuesdays & Thursdays preferred) 

Are you an experienced administrator, who excels in providing high-level support at Director level, managing complex schedules, and coordinating impactful events? If so, we want to hear from you. 

About Us 

Compassion in World Farming International is a leading global animal welfare organisation dedicated to ending factory farming. We were founded in 1967 by Peter Roberts, a British farmer alarmed by the rise of factory farming. We have achieved bans on some of the most inhumane practices including barren battery cages, veal crates, and sow gestation crates in the UK and Europe. Our corporate engagement work has led to commitments that benefit over 3 billion animals with better lives every year.  

Our approach involves campaigning, advocacy, and engagement with policymakers at national, intergovernmental, and corporate levels, building a movement of individuals concerned about animal welfare and the health and sustainability of our food. We are driven by a passion for animal welfare and global food system change, believing in a future where animals are treated with compassion and respect, and where sustainable farming practices prevail for a healthy planet.  

Our international headquarters are in Godalming, Surrey, UK, with team members in 14 countries on four Continents, including the US, Italy, France, Poland, the Netherlands, Spain, Czechia, China, and a specialist policy office in Brussels. 

About the Role

As our Executive Assistant to the Global Director of Fundraising and the COO, you will play a crucial role in supporting our global leadership team. You will manage complex diaries, handle correspondence, assist with financial processes, coordinate travel, and arrange events and meetings, both at HQ and internationally. This is a multifaceted role where you’ll be ensuring seamless operations and effective communication, helping the Directors meet their strategic objectives. 

You will also assist with project administration and maintain accurate records in our systems (e.g., Salesforce), contributing to our overall operational effectiveness. You will be expected to maintain confidentiality, and work flexibly to meet the needs of the role, including occasional out-of-office support for events. 

About You

To succeed in this role, you’ll need to be highly organised, with proven experience managing multiple complex schedules, and coordinating a variety of tasks, with outstanding attention to detail. You should be comfortable working independently and managing multiple priorities in a fast-paced environment. A collaborative approach is key, as you will be working with various teams across the organization, and internationally. Strong administrative skills are essential, as well as experience supporting senior leadership. You will possess excellent communication skills, both written and verbal, and be proficient in Microsoft Office Suite, as well as CRM systems such as Salesforce.  

Flexibility is key, as the role requires occasional travel and out-of-hours support for events and meetings. A proactive, methodical, and adaptable approach to tasks is essential.  

Why Should you Apply?

At Compassion in World Farming, you’ll be part of a dedicated team working toward a world where farmed animals are treated with respect, and sustainable farming practices thrive. By joining us, you’ll have the opportunity to make a tangible difference in the fight to end factory farming globally. 

Join our team and make a lasting impact, while being part of a workplace that values and supports you every step of the way:   
    

- Enjoy an enhanced annual leave of 25 days per year, along with bank holidays.      

- Our comprehensive benefits package includes core offerings like Health Cash Back Plan     

- MHFA support – 24/7 GP access and Employee Assistance Programme     

- Free onsite parking,     

- Optional savings schemes like the Cycle Benefit scheme.      

- Embrace a fulfilling career that prioritises your well-being, while also enjoying excellent development opportunities     

- Hybrid working model (dependant on role and location)      

- A defined contribution pension scheme     

- Enhanced discretionary company sick pay     

- Premium Subscription to Calm App     

Learn more about working with Compassion, by taking a look at our Candidate Pack HERE. 

 To Apply:        

If you are passionate about animal welfare and have the skills and experience to excel in this role, we would love to hear from you. Please submit your CV and a cover letter, outlining how you meet the Person Specification detailed in the job description. Please note that we reserve the right to commence interviews on a rolling programme, so encourage you to apply as soon as possible.     

 Application Information:      

Cut-off date:  15th April 2025 

1st Stage (Teams) Interviews:  23rd or 25th April 2025 

2nd Stage (Teams or Face to Face at HQ) Interviews (with Task):  1st May 2025 

No agencies please.     

In order to comply with legal requirements, as part of our selection procedure we ask all potential employees to prove their eligibility to work in the UK.       

Compassion in World Farming is absolutely committed to providing equal opportunities for everyone regardless of their background.  We value diversity and live experience and acknowledge the underrepresentation of people from certain backgrounds, both within our organisation and across the sector.  We welcome applications from underrepresented groups, whether these be of ethnicity, gender, identity, religion, physical ability, sexual orientation or other.   

You may also have experience in the following: Administrator, Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator, Project Management; Education coordinator; Partnerships; Engagement, Personal Assistant Project Support, Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin, Project Compliance, Asset Management, Business Support Officer, Operations Coordinator, Senior Executive Assistant, Executive Support

REF-220602

We are recruiting for a Executive Assistant on a FTC for 9 months for an independent charity. You will be providing high quality professional executive, secretariat and administrative support to the Chair of the Board, Chief Executive and Chief Officers. Looking for someone who can start immediately.

Hybrid working min 3 days in their London office and a FTC for 9 month.

The Role
Comprehensive and high-quality support to the Chief Executive and other Chief Officers, including but not limited to
Diary management
Document formatting
Travel and accommodation arrangements
High-quality diary and administrative support to the Chair of Trustees
Diary management in relation to activities ensuring these do not conflict with meetings.
Travel and accommodation arrangements as needed.
Planning ahead and ensure pre-board and other briefings are co-ordinated and provided.
Governance administrative and secretariat support to the Governance Team
For internal and other meetings as part of the support to the Governance Team providing cover for meetings. supporting with financial processes including Purchase Orders and Invoices and support with projects
administrative support across the organisation as needed, including organising and managing and supporting staff briefings.

The Candidate
Experienced as an EA to Director, CE and CO levels
Experience of managing senior diaries
Demonstrable experience of working with MS Office
Experience in minute and note taking
Demonstrable administrative and organisational skills
Strong IT skills
Ability to use online meeting systems, including MS Teams and Zoom

IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Are you a proactive and highly organised professional looking for a varied and influential role? This is an exciting opportunity to provide vital executive support and business management in a forward-thinking organisation where you will play a key role in ensuring the smooth operation of a high-profile portfolio while working closely with senior leadership and key stakeholders.
 
TPP are recruiting an Executive Assistant and Business Manager to Executive Director on behalf of our client, a well-established membership organisation.
 
This role offer’s hybrid working. 1-2 days a week in the office.
 
 Benefits include:
 

• 25 days’ annual leave, increasing one day per year up to a maximum of 30 days plus bank
• holidays (and the opportunity to buy or sell annual leave)
• Two discretionary office closure days between Christmas and New Year
• Group Personal Pension Scheme. Contribute up to a maximum of 10.15% if you
• contribute 4%
• A discretionary, organisation wide, bonus based on the achievement of agreed targets
• Enhanced maternity, paternity and shared parental pay of up to 6 months’ full pay
• depending on length of service
• Health cash plan
• Life assurance and critical illness cover
• Regular wellbeing initiatives
• Employee Assistance Programme
• Interest-free season ticket loan and cycle to work scheme (upon completion of probationary
• period)
• Flexible working opportunities

 
 
The Role:
 
As an Executive Assistant and Business Manager, you will be the driving force behind the smooth operation of executive functions within the portfolio. Acting as a trusted advisor and strategic support to the Executive Director, you will oversee key administrative, logistical, and governance tasks to ensure efficiency and alignment with organisational objectives.
 
 
Main responsibilities:
 

• Provide high-level executive support to the Executive Director and senior leadership team, ensuring seamless operations across the portfolio.
• Manage the Executive Director’s calendar, inbox, and priorities, coordinating key meetings, deadlines, and initiatives.
• Oversee administrative processes, ensuring consistency and efficiency across the business.
• Act as a key liaison between internal and external stakeholders, ensuring timely communication and collaboration.
• Prepare, format, and proofread executive reports, presentations, and governance papers to a high standard.
• Coordinate board and committee meetings, including agenda preparation, minute-taking, and follow-up actions.
• Work closely with the health and safety team to manage office logistics and support event planning.
• Lead the management of financial documentation, processing purchase orders, and assisting with budget oversight.
• Ensure compliance with governance policies, maintaining confidentiality and accurate records.
• Line manage and mentor an Apprentice Administrative Assistant, supporting their professional development.
• Support business continuity across the organisation by collaborating with other Business Managers.
• Identify opportunities for process improvements and best practices to enhance efficiency.

 
Requirements:
 

• Strong proficiency in Microsoft 365
• Exceptional organisational and time management skills, with the ability to multitask
• Experience providing senior-level executive support and diary management
• Strong communication and diplomacy skills
• Ability to engage effectively with stakeholders at all levels
• High attention to detail and excellent proofreading skills
• Ability to handle sensitive and confidential information with discretion
• Experience in formal and informal minute-taking and governance support.
• Financial administration experience, including budget management and purchase order processing
• Experience in event planning and coordination

 
To find out more about this exciting opportunity get in touch now! We will be reviewing CV’s as they come in.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.