Hr Support Jobs
About the Operations and Facilities Assistant role
We are seeking an Operations and Facilities Assistant to work closely with the Senior Operations & Facilities Manager to ensure the effective and efficient running of the organisation’s administrative systems and day to day activities.
This role supports the work of the whole organisation – acting as our receptionist, as well as supporting on a wide range of administrative tasks across HR, systems, IT, and building management.
The Operations & Facilities Assistant will often be the first point of contact for the internal Helpdesk, playing a key role in responding effectively to enquiries, as well as supporting key projects within the Operations and Facilities team.
About you
We’re looking for someone with excellent organisational and interpersonal skills and well as good project management abilities. You’ll need to be able to manage multiple competing priorities, have strong research skills, and be keen to learn and innovate. You’ll be a good problem solver and have strong judgment as well as an awareness of risk. You’ll need to have good resilience and self-care, and be prepared to work in an environment where abuse and violence are regularly talked about. You’ll need to understand the impact of trauma and how that affects our frontline staff.
At Galop, we believe that life should be safe, just and fair for all LGBT+ people, and that includes our staff in the workplace. We believe in equity and understand the importance of inclusion for staff with a wide range of lived experience. No matter your age, race, faith, orientation, gender identity, disability, or class, we want you to feel welcome here. To that end Galop has a multi-year Equity, Diversity, and Inclusion plan in place, currently focusing on equity and inclusion for trans and BAMER members of staff. We are committed to listening and learning, and to constant improvement. We believe it is our job to make sure that all our staff, particularly those from minoritised backgrounds, feel welcome, safe, and able to thrive at Galop.
For more information about this role, including the essential and desirable criteria, please download the attached job description.
Location
Galop’s offices are located in London. This role will be hybrid, 3-4 days working in the office, 1-2 days working from home.
Hours
Full time (35 hours per week)
Contract
Permanent.
Reports to
Senior Operations & Facilities Manager
Salary
£26,030.63 - £28,309.92 (including an inner London weighting of £4,129.42)
The closing date for this role is 28th July 2024 at 23:59. Interviews for this role will be held on the 7th and 8th August 2024 at the Galop offices in central London.
Please visit our website to apply.
The client requests no contact from agencies or media sales.
Wheels for All is seeking an Operations and Administration Officer as we embark on an exciting period of growth. In this pivotal role, you will support the Operations team, the Executive Management Team (EMT), the Board of Trustees, the Finance team, and the wider organisation. Your responsibilities will span various operational, compliance, administrative, and support functions, ensuring the smooth running of our charity.
Title: Operations and Administration Officer
Salary: £28,000 FTE
Hours: Flexible. Open to options between 3 days (21 hours/ 0.6FTE and 5 days (35 hours/ 1 FTE)
Contract: Permanent
Location: Warrington Head Office base with hybrid working available.
Reporting to: Chief Operating Officer
Staff benefits
Wheels for All is committed to the health and wellbeing of our staff. We are proud to offer these benefits to all members of our team:
- Birthday bonus – take an additional day off to celebrate your birthday.
- Volunteering – take a volunteering day each year to support another charity or Wheels for All partner.
- Apparel – we will provide all members of staff with quality clothing to keep them looking and feeling good when out and about.
- Flexible working arrangements - including working from home and flexibility around caring responsibilities.
- Annual leave entitlement of 25 days - in addition to public holidays, increasing by one day each year up to a maximum of 30. (Note: pro-rata for part-time colleagues).
- Employee Assistance Programme - access to a 24/7 confidential helpline, counselling services and online information.
- Healthy and wellbeing - we welcome staff to embed regular exercise into their daily work lives. We provide access to a Cycle to Work scheme (unlocking savings of up to 47% on the cost of a new cycle and accessorises) and yoga classes at our head office.
Role responsibilities
Human Resources Support
- Recruitment: Support the recruitment process by helping to create job descriptions, place adverts, attract quality candidates and conduct assessments.
- Staff Onboarding: Ensure all new staff are welcomed and integrated into the organisation, guided by the new starter checklist.
- DBS & Safer Recruitment: Ensure the safety and well-being of all beneficiaries, by ensuring appropriate DBS checks are conducted for all employees, volunteers, trustees, and contractors who work with or have access to children, young people, or vulnerable adults and employees
- HR Administration: Support HR administration by managing contact databases, probation period deadlines and performance review schedules.
- Employee Relations: Help promote a positive work culture by facilitating open communication, addressing workplace issues and supporting the management of any employee conflicts or grievances.
- Managing Employee Benefits: such as the Employee Assistance Programme, annual leave entitlement and apparel.
- Training Requirements: Manage training schedule for the team, including first aid, health and safety, data protection and safeguarding.
- Employee Engagement: Help create and deliver initiatives to enhance employee morale and satisfaction, such as team-building activities and events.
- Asset Management: Oversee the issue, use and return of equipment used by the team, such as uniforms, phones, laptops etc.
Compliance Support
- Data Protection: Support the Data Protection Officer in ensuring compliance with data protection regulations.
- Audit Schedules: Oversee audit schedules for health and safety assessments.
- Documentation Management: Document and manage the retention schedule and naming conventions.
- Policy and Procedure Management: Manage the review schedule for policies and procedures, helping the Board and EMT ensure compliance with the Tier 3 Code for Sports Governance.
- Workplace Safety and Health: Help ensure a safe and healthy work environment by implementing safety protocols, training programmes and complying with regulatory standards related to workplace safety, such as workplace assessments.
- Insurance: Manage insurance policies schedules for equipment, personal liability, professional liability, etc.
IT Support
- Technology: Support the implementation of new technology solutions, such as HR and Monitoring and Evaluation systems.
- System Access: Manage access for systems like Worknest E-learning, SharePoint, etc.
- Microsoft Implementation: Create and manage Microsoft 365 accounts for staff and board members.
- Filing Structure Oversight: Maintain and oversee the organisation’s SharePoint filing structure.
- Equipment Maintenance: Ensure appropriate maintenance, updates, and training for IT equipment.
Executive Management Team (EMT) and Board Support
- EMT Support: Provide support to the Executive Management Team where necessary.
- Board Meeting Arrangements: Arrange board meetings and AGM, including communicating with members, taking minutes when required and filing documents.
- Governance Documentation: Keep the website updated with governance documentation.
- Trustee and Member registration: Manage the registration and setup for trustees and members
Office Management
- Point of Contact: Serve as the primary contact for internal and external enquiries, manage phone calls, and handle mail.
- Office Staffing Management: Oversee bookings, phones, and ensure adequate office staffing levels.
- Contract and Compliance Management: Oversee contract details and renewals for office equipment, supplies, health and safety checks, fire safety and liaison with landlord.
- Booking Assistance: Assist staff with bookings for vans, events, travel, etc. such as at our presence at the National Cycle Show and other major cycling and disability inclusion events.
Note: This job description is subject to amendment based on experience and consultation with the post holder. It provides a general indication of duties and may vary over time.
Wheels for All is a national accessible cycling charity which promotes inclusive cycling through a range of successful community engagement programmes
Are you a Governance professional who wants to build an effective risk and governance function in one of the UK’s leading homelessness charities?
We are looking for someone to join the Governance and Compliance team in the role of Head of Risk, Governance and Reporting. This key role will oversee processes which manage organisational risk, support the Board and Chief Executive in their governance responsibilities, and ensure all regulatory reporting is completed to a good quality and to timescale. In this role you will:
- Develop and oversee processes which manage organisational risk: the strategic risk register, the internal audit service and first line legal advice services.
- Support the Board and the Chief Executive in fulfilling their governance responsibilities for the charity ensuring compliance with relevant regulatory authorities and standards.
- Ensure regulatory returns and assessments are made on time and to a good quality, and support with regulatory inspections.
- Provide line management, support, and development to the Governance Officer.
- Work closely with the Director of Governance and Compliance and deputise as required.
You will be required to work flexibly for two days per week from our Central Office in Tower Hill, London. This allows for in person collaboration, team building, line management and other relationship building opportunities. We support a flexible approach to work with opportunities for agile working for the rest of your week; from home, or other St Mungo’s London or regional locations.
About you
We are looking for someone who can drive a culture of good governance and compliance within a complex organisation. You will be supported in this role to develop your skills and expertise whilst knowing that every day you are making a positive difference to some of the most vulnerable people in society. If you can demonstrate the below, we encourage you to apply.
- You will be a qualified company secretary or governance professional, or willing to work towards obtaining relevant qualifications.
- You will have excellent communication and influencing skills, able to advise a variety of people including colleagues, the Board and senior managers on a range of complex legal and regulatory issues.
- A methodical approach to work, with excellent planning and organisation, able to manage projects and multiple priorities within tight deadlines.
- Experience of leading and managing staff, or the capability to develop these skills.
How to apply
To view the job description and guidance on completing your application form, please click on the ‘document’ tab on the advert page on our website.
To find out more and apply please go to the St Mungo’s careers page on our website.
Closing date: 10am on 10 July 2024
Interview and assessments on: 23 and 26 July 2024
We are working hard to create a diverse and fully inclusive culture where everyone feels valued and we welcome applications from all under-represented groups, particularly Global Majority candidates who are underrepresented at this management level.
What we offer
- Excellent Development and Growth Opportunities
- A Diverse and Inclusive Workplace
- Great Pay and Other Benefits
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Bid Support Manager
Location: This post is homebased with occasional travel to meetings at BookTrust locations in Leeds or London.
Contract: Freelance/part-time/contract
Salary: Day rates between £150 and £200 per day dependent on skills and experience
BookTrust is the UK’s largest children’s reading charity. We know that children who read are happier, healthier, more empathetic, and more creative. They also do better at school.
Working with every local authority and across every region in the country, and supported by Arts Council funding, we reach over millions of families a year via partners in schools, children’s centres, health visitors and libraries. This incredible network helps us to get children reading across the country.
BookTrust are seeking an enthusiastic candidate with experience of working with public sector frameworks, bid support and coordination, bid writing and opportunity monitoring. This role is designed to support maintenance and development of our traded work with public sector organisations as well as supporting broader public sector income generation work to enhance and extend the work of our high value giving income generation team. The nature of this role means that it would suit someone who freelances or is happy to be called on for time focussed pieces of work on an ad-hoc basis.
To apply please send a copy of your CV to our website along with a covering letter showing how you meet the person specification and your motivations for applying for the role. Your covering letter should not be longer than two sides.
Closing date: 18th July 2024 at 4pm.
Our Commitment to Diversity and Inclusivity
We aim to provide an inclusive recruitment process and actively welcome applications from diverse talent pools: minority ethnic candidates, candidates with disabilities and long-term conditions and candidates from underrepresented communities.
We are committed to equality of opportunity and want to ensure we have an accessible application process for all candidates. If you need any reasonable adjustments or would like us to do anything differently during the application process, please contact our HR team to discuss your requirements further.
BookTrust is committed to safeguarding and promoting the welfare of children. The recruitment and selection process reflect our commitment to safeguarding therefore, the suitability of all prospective employees will be assessed during the recruitment process in line with this commitment, and pre-employment checks.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Chichester District Foodbank is a vibrant and ever-evolving community project which provides emergency food to over 9000 local people every year. We are looking to employ an Office Manager for 37.5 hours per week at £28,000 to £30,000 per annum.
As the Office Manager you will manage the overall running of the Foodbank office/building, including overseeing HR, implementing policy and procedures, including Health and Safety, maintaining administrative processes, managing stakeholders, serving the trustee board, and working closely with staff in the implementation of events and projects.
Responsibilities
As the Office Manager you will be responsible for managing the overall running of the Foodbank Office/building and administrative processes.
The postholder will do this by:
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The first point of contact for clients and stakeholders on the Chichester District Foodbank main telephone or central email, dealing with initial enquiries and referring them to relevant member of staff when appropriate.
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HR – manage the HR dashboard, Breathe HR, prompting managers to complete appraisals and regular one-to-ones, managing policies and supporting managers in the recruitment of staff using platforms such as ‘Indeed’.
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CRM – main point of contact for Salesforce, creating templates and providing reports, prompting staff to keep contacts up-to-date, data cleaning etc.
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Stewardship of regular and one-off donors, acknowledging receipt of donations, encouraging Gift Aid signup, and sending letters of thanks on behalf of the CEO.
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Supporting the Operations Manager with volunteer recruitment admin where necessary.
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Responsible for building management including liaising with utility suppliers and taking responsibility for health and safety in the Chichester District Foodbank offices and centre.
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Responsible for equipment management, keeping an up-to-date asset list, liaising with suppliers and contractors, making sure all staff have equipment needed to complete their work i.e. phones systems, laptops, and mobile phones.
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Responsible for procuring office supplies, including stamps.
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Responsible for IT systems including Office 365 and Google drive, ensuring intellectual property is secure, staff have relevant access and corporate assets can be accessed by all.
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Managing Chichester District Foodbank events, managing correspondence with event attendees, procuring event equipment and volunteers. Ensuring event information is communicated accurately and timely across all channels in collaboration with the Communications Officer.
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Oversee community collections and collection boxes/buckets – making sure that we adhere to fundraising regulations and licences, counting, and banking money and thanking relevant organisations.
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Manage organisational policy reviews and development.
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Manage the Chichester District Foodbank office volunteers including the tech volunteer who provides IT support.
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Responsible for creation and development of a Chichester District Foodbank archive.
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Lead on data protection /GDPR.
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Support CEO and Trustees by setting up meetings, providing agendas, board papers and minutes, booking venues and refreshments, whilst maintaining confidentiality.
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Support internal communications as directed by the CEO.
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Provide occasional management support for foodbank sessions when the Operations Manager is unavailable.
PERSON SPECIFICATION:
Personal qualities
The postholder will:
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Have leadership and team management skills.
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Be organised, self-motivated and able to manage their time.
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Have excellent communication skills.
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Have problem-solving and decision-making abilities.
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Be adaptable and flexible, able to embrace change and quickly adjust to the evolving charity’s needs.
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Be able to work unsupervised and under pressure.
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Be technically proficient, experience of a CRM system is desirable.
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Knowledge of Human Resources practises.
If you are a detail-oriented individual with a passion for organisation and team leadership, we encourage you to apply for the Office Manager position. Join us in a fast-paced environment where your skills will be valued and developed.
BENEFITS OF WORKING WITH US:
People are the most important asset that Chichester District Foodbank has – without our people we could not achieve any of our goals.
Personal development program
Continuous personal development is actively encouraged and training opportunities explored.
Pension
The charity contributes 3% of an employee’s annual salary to a pension scheme. Staff contribute 5% of their annual salary.
Holiday entitlement
25 days plus bank holidays. You will be gifted extra days to cover the Christmas week.
Commitment to safeguarding
Chichester District Foodbank takes the safety of everyone within the charity very seriously and expects that everyone will work within Chichester District Foodbank’s safeguarding policy.
Candidates must send a CV and a covering letter.
Candidates must have the right to work in the UK
Working to end poverty and hunger in Chichester District
The client requests no contact from agencies or media sales.
Business Administrator
Salary: £27,527 - £30,831 per annum + 6% pension
Employment type: Permanent contract
Hours: 36 Hours per week
Location: Haringey, North London including some hybrid working
Closing date: 15 July 2022, 12noon
Interviews: 26 July 2024
Do you thrive in a busy and dynamic environment? Are you passionate about supporting a cause that makes a difference?
The Bridge Renewal Trust is a forward-thinking charity dedicated to reducing heath inequalities and creating healthier, safer and stronger Haringey communities. Established in 2009, we have grown from a team of 3 to over 55 staff members, supporting over 20,000 people annually with a turnover of approximately £3m.
We are seeking an experienced Business Administrator to oversee our day-to-day administrative functions, including human resources and office management. You will provide administrative and operational support to Chief Executive and the senior management team with the goal of streamlining administrative processes, improving consistency across the organisation, and enhancing organisational efficiency and effectiveness. This role is pivotal in improving the quality of services provided to the diverse communities in Haringey, at a time when our support is needed more than ever.
First and foremost, we are looking for an ambitious and competent professional with a strong track record of executive administrative experience; excellent organisational and time management skills with the ability to prioritise workload and meet deadlines; and strong communication and interpersonal skills, with the ability to build rapport with staff and volunteers at all levels.
We operate flexible working practices, and depending on work commitments, the post holder may utilise some hybrid working arrangements as appropriate including working from our offices or at home.
Are you ready to join our growing team and be part of positive change? This is your exceptional opportunity to join a progressive organisation where we value and reward the performance of our staff.
To apply, please email your CV with contact details of two referees, a supporting statement demonstrating how you meet the requirements set out in the Person Specification and completed equal opportunities monitoring form.
For a full job description, please visit the Bridge Renewal Trust website.
The Bridge Renewal Trust is an equal opportunities employer and positively welcomes applications from all sections of the community.
Company registration No: 06949568, Registered Charity No: 1131941
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Volunteering & Recruitment Co-ordinator will be a valuable member of the HR & Operations Team at Richmond Borough Mind. We are a diverse and well-established charity with a workforce of approximately 60 staff and 140 volunteers, and our team deliver a broad range of mental health support services for the community including Counselling, Peer Group Activities, Mental Health Training and Crisis Support. We are looking for a motivated and experienced co-ordinator to help us nurture our growing base of talented staff and volunteers.
A natural people-person, you'll be a confident communicator with a proven instinct for matching candidates to careers, vocational pathways and volunteer placements. Experience working in the non-profit sector and knowledge of volunteering will be an asset.
A background in volunteer co-ordination and administration within a charity, HR or equivalent experience is essential. A knowledge of employment law, equality, diversity and inclusion, and best practice in HR will also be beneficial.
The ideal candidate will have strong organisational and time management abilities, as well as excellent interpersonal and communication skills. You'll also be confident working with a range of IT platforms including SharePoint, online meeting platforms, cloud-based database systems, online advertising portals and desktop publishing software.
Benefits of working for RB Mind:
· Contributory Pension Scheme
· 25 days annual leave plus bank holidays per year, increasing by 1 day per full year of service (up to a maximum of 30 days) [pro rata].
· Bonus 1 day of annual leave per year over the festive period (subject to Trustee approval) [pro rata]
· Flexible working
· Employee Assistance Programme (EAP) including free counselling sessions and a wellbeing app
· Paid time off for medical appointments
· Training and personal development opportunities
· Staff away days and socials
· Access to shared resources and training opportunities via Mind Federated Network
Richmond Borough Mind values diversity and difference. We welcome applicants from all sections of the community, particularly individuals with lived experience of mental health problems.
Only shortlisted candidates will be contacted and successful candidates will be required to complete an Enhanced DBS.
To apply, please submit a CV and cover letter, detailing how you meet the person specification for the role.
The client requests no contact from agencies or media sales.
Hybrid working with regular travel to our London Bridge Office
What the job involves
Join our dynamic People and Culture team as Head of People - Learning, Engagement, and Experience! In this strategic role, you'll provide leadership across Prostate Cancer UK, focusing on people and volunteer experience with a people-centred approach. You'll help develop and deliver inclusive, dynamic people development and culture strategies to drive employee engagement, upskill our people, and manage internal and volunteer communications, ensuring our continued growth.
You'll lead teams specialising in learning, engagement, and volunteer experience. You'll develop and ensure the successful implementation of a learning and development strategy that aligns with the strategic and operational capability needs of the charity. You'll design and deliver a series of interventions that develop our senior leaders, colleagues, and volunteers, enhancing our capability to deliver our strategy. You'll continuously review and evaluate People Experience and Culture activities to ensure they remain relevant to changing organisational needs and are aligned with other support functions and operational strategies.
Directing the development and implementation of a strategic internal communications plan, you’ll ensure all colleagues and volunteers are connected to our work, reinforcing our values and culture. You'll own the cycle of gaining feedback from colleagues and volunteers and drive the action planning process to ensure that progress and improvements are achieved.
Working across Directorates, you'll ensure a consistent people and volunteer experience. You'll guide the design and management of systems and processes that deliver a great experience, ensuring all interventions are measured and evaluated effectively, building learning into subsequent activities.
You'll coach and develop your team to achieve fantastic results and progress their skills and capabilities. Additionally, you'll build strong collaborative working relationships across our senior leadership team and work with an in-depth network of external suppliers and partners to support the delivery of our work.
What we want from you
An experienced people leader, you’ll have a proven track record of developing and delivering impactful People Experience and Culture strategies, including learning and leadership development interventions, ideally within the charity or not-for-profit sector. You're both a strategic and operational thinker and leader, able to articulate clear aims and rationale to shape longer-term plans and see them through to operational delivery.
With experience in leading strategic internal communications, you're attuned to the changing world around us and understand how this could enhance or derail our People strategies. Passionate about organisational development, you’ll have a solid understanding of the employee lifecycle and can demonstrate your contribution to developing culture and improving people experience as well as volunteer experience interventions.
Your exceptional interpersonal and communication skills allow you to operate and manage comfortably in a multicultural and multistakeholder organisation. As a natural relationship builder, you’ll work collaboratively, balancing operational and strategic responsibilities. You're also at ease presenting to the Leadership Team or the Board. You're someone who easily connects with people from a range of backgrounds, putting our people at the heart of everything you and your team do.
Ideally, you hold a recognised qualification in organisational development, learning and development, or human resources (CIPD), or an Internal Communications accreditation (IoIC accredited Diploma or CIPR diploma), or equivalent work experience.
These are the skills and types of experience you’ll need for this role – but we know skills and experience can be developed. If you think you can do most of this, and are excited by our work, we want to hear from you.
Why work with us?
Every man needs to know about the most common cancer in men – prostate cancer. It’s a real and present danger that takes over 12,000 of our dads, grandads, brothers and friends each year.
Prostate Cancer UK is the largest men’s health charity in the UK. We have a simple ambition – to stop prostate cancer damaging lives. We invest millions in research to revolutionise testing, treatment and care. We’re blazing a trail to a screening programme that could save thousands of lives with regular, accurate tests for all men at risk. And we work tirelessly to spread the word about risk and offer specialist support to people living with the disease.
Work with us and you’ll see your efforts pay off as we give men and their families the power to navigate prostate cancer.
Our commitment to equity, diversity and inclusion
At Prostate Cancer UK, we believe that equity, diversity and inclusion are essential to building a strong and innovative workplace that represents, and can advocate for, the communities we support.
It’s our ambition to become an anti-racist organisation, and our mission to advance racial equity in the diagnosis and treatment of prostate cancer.
We’re continuously learning more about the needs of our colleagues, and have three amazing People Networks, sponsored by our Leadership team: Pride, Mind & Body and Multicultural.
Ways of working
Our hybrid working approach combines the best of flexible working – a positive work/life balance, inclusive and accessible platforms, and online information at our fingertips.
Next steps
More information on what we offer, as well as the role, can be found on our vacancies page. Please download our job profile document (job description) and view our ‘How to apply’ section on the website advert sharing the key points to refer to in your application and to apply.
Got a question? Please let us know if you have any accessibility requirements or questions – we’re here to help.
The closing date is Monday 15th July 2024. Applications must be submitted by 12:00 noon UK time.
Interviews: By arrangement. Currently scheduled for the week of Monday 22nd July 2024. Please note there will be a two-stage interview process for this role.
This is an opportunity to join Refuge as People Data and Reward Assistant (Part-time).
In this role the key responsibilities will be supporting the delivery of accurate and timely processing of the monthly payroll including the implementation of the annual pay award and employee benefits. The post holder will also be responsible for supporting broader team activities associated with the development of the HR system and pay and reward strategies. You will be able to deliver a responsive range of effective, compliant and customer focused people services that contribute to an inclusive culture, enabling colleagues to sustain high levels of performance and helps Refuge to achieve its Strategic Objectives, and be a great place to work.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Severn Wye are looking for an Office Coordinator to help with running our new offices and increasing team of staff.
Severn Wye is a charity that runs dozens of projects that help reduce carbon emissions, create a sustainable future for rural communities, ensure that vulnerable households stay warm and healthy, make businesses more energy efficient, pilot carbon-saving technologies and inform policymakers in matters of sustainability and climate change.
This is an interesting and varied role providing administrative support across the organisation and supporting the smooth running of the office. This role will be responsible for office administration including liaising with the landlord, office suppliers, managing the contract and relationship with the external IT support provider. The role will also support the HR function in particular recruitment and onboarding of new staff including office induction for all new starters on health and safety procedures.
If you come to work with Severn Wye, you’ll be joining a dynamic and innovative charity that’s committed to change, for our clients, communities and the planet. We pride ourselves on being a flexible, empathetic and an inspirational place to work. You’ll be working alongside colleagues who all have the same motivation; to make a real difference to people’s lives. If you’d like to join a growing organisation that’s at the forefront of tackling fuel poverty and climate change, then why not apply? We’d love to hear from you.
JOB DESCRIPTION
Job title
Office Coordinator
Working hours
Part time, 25 hours per week (over 5 days)
Salary
£25,710- 29,080 FTE
Reporting to
Director of Finance
Location
Office Based at our offices at Gloucester Quays and includes free parking
Key responsibilities
– Provide administrative support across the organisation and supporting the smooth running of the office including those staff working remotely.
– Work with colleagues to make improvements to administrative systems, taking the lead on implementing changes where appropriate.
– Ensure that Trustee meeting, Sub-Committees meeting, executive meetings and the AGM, are fully serviced, including preparation of agendas, circulation of papers, and preparation of minutes.
– Providing support to recruitment, including liaising with potential candidates, setting up interviews and induction schedules for new staff and ensuring that staff records and renewable documents on HR Partner are up to date.
– Ensure the smooth running of our office, including maintaining office supplies, liaising with the landlord, facilities and utilises service providers.
– Oversee the office induction for all new recruits including health and safety procedures.
– Have responsibility for the managing the contract and relationship with the external IT support provider and be their main point of contact.
– Respond to requests from staff regarding hardware, software, or network connection problems or questions, and arrange IT support and advice to staff from the external ICT support provider, this includes arranging laptops, mobile phones and printing.
– Ensure that agreed systems for office security and access, including the Health and Safety policy and procedures, are implemented, for instance issuing ID card and administration duties for the lone worker App.
– In addition to the tasks and duties outlined in this job description, to undertake such duties which are generally compatible with the functions of the position.
PERSON SPECIFICATION
We are looking for an enthusiastic and experienced coordinator who is highly organised and able to manage their own workload. You must be confident in working with a wide variety of people across the organisation and willing to take the lead on administrative processes.
We are looking for someone with
– Diploma in Business Support/Administration or equivalent.
– Minimum of 2 years of previous experience of office administration;
– Good organisational skills with the ability to prioritise work;
– Good IT skills, especially Excel and web-based systems;
– High level of professionalism, discretion and confidentiality;
Desirable skills and experience include
– Strong interpersonal skills, able to build rapport with people from different backgrounds and cultures;
– An eye for detail;
– Ability to self-motivate;
– A team spirit to work collaboratively within the organisation;
– Strong administrative skills and demonstrable experience with administrative tasks;
– Ability to work with the external IT support provider to ensure staff IT support needs are met;
– Experience of managing office premises, including ensuring they are well-maintained, secure and safe;
– Understanding of Health and Safety legislation and ability to ensure measures are undertaken to comply with statutory provisions
– Experience of working in the not-for-profit sector;
– Experience of providing secretarial support to a Board
– Experience of using HR Partners or similar HR package;
AllChild (previously known as West London Zone) is an award-winning early intervention charity that helps children and young people build the relationships and skills they need to flourish and thrive into adulthood.
Our aim is for every child to achieve good Social and Emotional Wellbeing and improved Academic Achievement. We call this “creating SEA change.”
We currently work with c.1,700 children and young people. We've grown rapidly since our launch in 2016 and are now expanding our work to Wigan Borough as the first stage in our ambitious growth plans.
We will continue to focus on improving the quality and impact of our core programme, whilst also committing to work more deeply in both London and the North West by building up our team and individuals in the local community to drive impact and change.
We are looking for people who are are highly motivated, with high standards and expectations for themselves and others. We are keen to attract people who share our values.
Reporting into the Senior People and Culture Business Partner you will provide full generalist HR support to the AllChild employees. This is a hands-on operational role covering the full employee lifecycle from recruitment, onboarding, payroll perpetration, compensation & benefits, and employee relations. You will play a key role in the delivery of the People and Culture strategy and will work alongside the Learning and Development Business Partner and EDI Lead to ensure its success.
For further information and to apply, please visit our website via the 'Apply' button.
Leeds Trinity Student Union
Chief Executive Officer
Salary: £45,673
Location: Leeds (Horsforth Campus)
Contract: Full Time- 35 hours per week
Are you interested in being the Chief Executive of a small yet mighty charity? If so, we’re looking for a values-driven and dedicated leader to join Leeds Trinity Students’ Union and help us to harness the strengths of our organisation to unlock its full potential.
About Leeds Trinity Student Union (LTSU)
Leeds Trinity Students’ Union is an independent and multi-award-winning education charity led by, and for, students.
LTSU is central to the University experience and works to support all aspects of student life for the 3500 students studying at Leeds Trinity University. Located in a vibrant and cultured city, we are an ambitious and diverse organisation, committed to supporting every student at Leeds Trinity University in achieving personal success.
We are committed to creating a positive impact for all students and we do this by representing, supporting and developing our students by running a variety of services including various sports clubs, societies, student representation, advice service and development opportunities to prepare our students for life after university. We create unforgettable experiences for students with various events throughout the year and our Student Bar is more than just a place to eat and drink!
We work closely in partnership with the University and this will remain a big priority in the future, something we believe is very important to achieve the best outcomes for students.
About the role
Our next CEO will be someone who excels at building relationships and partnerships, being unafraid to advocate and challenge effectively to communicate the student voice and further the goals of the Charity. You will need to be an inclusive and empowering leader, able to bring people together towards a shared vision. You will be able to motivate our permanent staff and elected student leaders to thrive in their roles, providing support, guidance and development.
You’ll have a good understanding of charity governance, financial management and strategic planning. We have been through some significant change across our team over recent years and are looking for someone that will bring a clear vision and ambition for the Students’ Union.
The successful candidate won’t necessarily need to come from the Higher Education sector, but you must be able to demonstrate a strong understanding of the trends and issues that affect our students.
We offer an inclusive and fun work environment and a very good overall benefits package. We’re a flexible employer and believe passionately in the wellbeing of our people. We’re also committed to ensuring our workforce reflects the diversity of the world and community we’re based in. We respect everyone's individual identity and celebrate difference and encourage applications from all candidates irrespective of background. We’d particularly welcome applications from candidates from Global Majority backgrounds and those who are disabled.
Closing Date: Sunday 14th July at Midnight
First Stage Interviews (Remote): Tuesday 30th July
Final Interviews (In-person): Tuesday 6th August
How to Apply
Please click 'Apply’ to be redirected to our website, where you can download the Candidate Information Pack and Job Description and find details of how to apply.
For an informal conversation about the role and application process, please contact our recruitment partners, Atkinson HR Consulting. Their contact details can be found in the recruitment pack.
Here at the IOP we are looking for a People Officer for a fixed period until September 2025 to support us in our mission. We are looking for a pro-active individual to provide administrative support, processes and procedures to the People Team and to provide general HR advice and guidance to staff and managers.
What will I be doing?
- Maintaining and updating the full suite of personnel records for staff
- Overseeing the quality of data held within the HR system and other HR software and offer guidance to users of the systems and administrative support
- Preparing and accurately entering all monthly salary information on to the HR system
- Recruitment support for all Institute vacancies and managing the recruitment process
- Overseeing the probation and induction process for new starters and to conduct new starter induction sessions
- Developing new, and streamline existing administrative processes and procedures
- Generating system reports as and when required
About You...
The role is ideal for someone with good generalist HR experience and up to date knowledge and understanding of key HR legislation and HR systems.
We are looking for an organised and dependable individual who has a proven ability to work with within a small team, and who can communicate effectively with a wide range of people both in written and oral form.
Proven experience of accurate data entry and monthly payroll processes is essential along with previous experience of effectively following administrative processes.
Who will I work with?
- Internally, the role works across all departments as well as IOP Publishing HR and Finance
- Externally, the role works with recruitment agencies and other relevant organisations
Ideally, we at the IOP hope you’ll apply if your skills include:
Essential Criteria
- Experience of preparing and monitoring accurate contractual information and other essential HR documentation
- Experience of supporting the monthly payroll function
- Experience working in a busy and varied role in a fast paced environment, autonomously
- Strong working knowledge of employment law and HR best practice
- Absolute attention to detail
- Basic level HR qualification
- Experience using HR systems, ideally iTrent (Electric Theme)
The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity. We know that not every candidate fits into a neat little box, and that's okay! So, even if your experience looks a little different from what we’ve identified but you believe you’d bring passion, creativity, and a willingness to learn, we’d love to learn more about you!
Application
Alongside your CV, please ensure you include a cover letter stating how you meet the person specification.
How will I be working?
The Institute of Physics is an inclusive employer and our people are at the heart of our approach to delivery. Following the impact of COVID-19, we have developed a new, innovative and exciting trust-based model of flexible working called How We Work. This empowers our staff to choose both individually and as a team how, when and where they work to deliver the goals of the organisation, acknowledging that there will be occasions where in-person meetings, collaborations and events will help generate greater impact. The How We Work initiative is based on the principles of collaboration, trust, flexibility and agility. You will be allocated a ‘base’ office which can also be a chosen place of work.
Why should I want to work for the IOP?
There’s never been a more exciting time to join the IOP - watch our film to find out more about our work. As well as a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including:
- An excellent pension scheme - (up to 12% company contribution)
- Private medical insurance, life assurance, dental insurance, health care cash plan (via salary sacrifice) eye care vouchers, annual flu vaccinations, long service awards, employee assistance programme
- Floating bank holidays
- Generous annual leave (25 days starting as a standard)
- Flexible working and much more!
To apply for this role please click the link below, best of luck with your applications! The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity.
We strive to make physics accessible to people from all backgrounds.
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The client requests no contact from agencies or media sales.
Salary: £24,000 – £27,000
Location:
Remote – London based, hybrid working role. We are based in Aldgate East, and you may be required to travel into the office around twice a week.
Hours:
Four to five days a week (flexible – minimum 28 hours/week). The Young Foundation supports a 4.5 day working week and staff work this, wherever possible (pro rata for those working less than a 35-hour week).
Contract:
Permanent, starting ASAP.
Benefits:
25 days annual leave plus three office closure days between Christmas and New Year. We also currently provide two well-being days per year. Staff are signed up to one of two pension schemes.
About The Young Foundation
The Young Foundation is a national charity with a long history of innovating to create social change. We are a ‘think and do’ tank, working with people and communities to shape a fairer future, together.
The UK’s public services are in acute crisis. Political trust is on the floor. The struggles people and communities face are many, and are deeply knitted together. Consequently, our mental health is often poor, and our resilience is weakened. We must be prepared to unravel and reweave for the common good.
That requires working together in new ways, empowering radical acts of co-creation across communities, sectors and boundaries. For The Young Foundation, this is a moment to embody the spirit of our founder, Michael Young. To embrace collective effort and work collaboratively to show that, with the Power of Participation, we can redesign the social contract between people, communities, state and business to shape a fairer, greener future.
About the role
To provide professional administrative support to the corporate resources team including diary management for the CEO, minute-taking for the board and committees, and HR and finance administrative tasks. Training and support will be provided if required for HR and finance tasks. A detailed job description and skill requirements can be found in the recruitment pack.
How to apply
Please send the application form at the end of this recruitment pack, and your CV to us on or before 11:59pm on 21 July 2024.
University of Creative Arts Students’ Union
Chief Executive Officer
Salary: £55,000-£60,500
Location: Farnham, Epson or Canterbury (with travel between all three)
Contract: Full time
Are you looking for a role as an ambitious and values driven leader, passionate about student experience? If so, we’re looking for a values driven leader who work closely with our elected officers, trustees and other stakeholders to progress our strategy and direction, making the University of Creative Arts Students’ Union (UCA SU) an inspirational students’ union.
About the Students’ Union
UCA SU represents 5,200 students, primarily across three main sights at Farnham, Epson and Canterbury. We are an independent democratic charity and membership organisation; we have student leadership at every level.
We're a democratic, membership organisation and all students at the University of Creative Arts are automatically members of the Union. Overall legal responsibility for the Students' Union rests with our Board of Trustees which is made up of three full-time Sabbatical Officers, four student trustees and three external trustees. The Sabbatical officers are elected each year by, and from, the student membership of the university. They take a year out of their studies (or immediately after graduating) to take on a fulltime paid staff role and to serve as a trustee.
We have done a huge amount of work over the last 6 months to turn the organisation around to ensure it is wholly focussed on supporting our diverse membership who study at the three campuses. We have updated our staffing structure to have our expertise equally focussed on each campus and have also changed our sabbatical officer structure to do the same.
At UCA SU, we genuinely have creativity at our heart and are very excited to welcome a new CEO on Board who shares our values and passion for creativity.
We are currently carrying out detailed research into the needs of our membership, and we can’t wait for our new CEO to review this research with us to shape our new strategic direction.
If you’re passionate about students and student leadership, are creative, energetic, can understand the complexities of a multi campus site, and are a positive and motivational leader, we’d love to hear from you!
About the role
Under the direction of the Board of Trustees, the Chief Executive is accountable for the performance, management, development and sustainability of UCA SU and responsible for developing and leading the Union's services, strategy and objectives to meet students’ needs.
The Chief Executive Officer of the University of UCA SU you will play a pivotal role in shaping the future of student engagement at a renowned creative institution. With increased institutional support and renewed commitment to delivering a brilliant student experience, you'll spearhead a transformative new strategy for the Students' Union. Your vision and leadership will empower students, cultivate a vibrant and inclusive campus community, and ensure UCA SU is a beacon of excellence within the sector.
This is a unique opportunity to collaborate with passionate student leaders, a skilled staff team, and a supportive Board of Trustees. You'll foster a strong partnership with the University, ensuring the Students' Union is a vital and valued partner in enhancing the student journey across all campuses. With your strategic direction, operational acumen, and championing of student voices, you'll lead UCA SU into an exciting new era.
If you are an energetic and inspiring leader with a passion for empowering students and driving positive change, this is your chance to make a lasting impact on the lives of talented and creative individuals at the University for the Creative Arts.
The successful candidate won’t necessarily need to come from the Higher Education sector, but you must be able to demonstrate a good understanding of the trends and issues that affect our students. You’ll have a good understanding of charity governance, financial management and organisational development.
Closing Date: Wednesday 10th July 9am
First Stage Interviews (Remote): Monday 22nd July
Final Interviews (In-person at the Epsom campus): Wednesday 31st July
How to Apply
Please click 'Apply’ to be redirected to our website, where you can download the Candidate Information Pack and Job Description and find details of how to apply.
For an informal conversation about the role and application process, please contact our recruitment partners, Atkinson HR Consulting. Their contact details can be found in the Candidate Information Pack.