Hr And Office Administrator Jobs in London, Greater London
JUST ONE Tree is a young, but award-winning, non-profit organisation. We’re tackling the dual crises of climate change and biodiversity loss through global reforestation. We make it simple for everyone to get involved because JUST £1 plants 1 Tree.
We are unique as we don’t just plant trees. We focus on restoring the entire eco-system in the oceans as well as on land, and we also educate the next generation of environmental guardians.
Sound like something you’d love to be part of? Join us in this important role.
THE ROLE:
Working alongside our founder Amanda, and other team members you’ll be right at the heart of the action. You’ll be the backbone of daily operations, providing vital support, handling all aspects of administration and ensuring the ship runs smoothly.
Your role will be pivotal in enabling us to be efficient and effective across our organisation and helping us to have an even bigger impact on restoring the planet.
We’re looking for someone who’s a solutions finder and ready to roll up their sleeves and get stuck in. You’ll have great attention to detail and relish being organised and efficient. But you’ll also be able to bring the experience to take a step back and have a look at our systems and processes to suggest and implement efficiencies and improvements.
This is a permanent part-time role, 20 hours a week (half a day every day), with the opportunity to scale up in both responsibilities and hours as our organisation grows. We'll explore the exact hours and timings with you and together find what works.
So if you’re passionate about having a positive impact in the fight against climate change, want to work and interact with like-minded individuals (and have fun along the way) then we’d love to hear from you.
WHAT DOES THE ROLE INVOLVE:
· Operational Management: Streamline daily business operations, to keep an ever-improving and well-oiled machine. Enable and support the smooth onboarding of our new automatic donation system. Explore new software, systems and processes that will help as we grow to the next level.
· Administration: Executing a range of administrative tasks including donation logging, managing invoicing, tracking fundraising and data entry into Salesforce and Mailchimp.
· Communication Hub: Be the central point of communication, ensuring different parts of the team are kept updated and pulling in the same direction.
· Co-ordination: Oversee, run and deliver projects on time, from blogs and newsletters to the implementation of new tech systems.
· Processes: Oversee the smooth running of existing processes across the organisation and ensure the team utilise them correctly.
· HR: Lead on staff recruitment including hiring and onboarding new team members, performance reviews and overseeing the smaller details such as sick pay and annual leave.
· Policies: Keeping current policies and JOT handbooks up to date, adding new policies where needed and helping create those we are yet to think of.
· Logistics: Being a logistical wizard for team travel, events, meetings and internship organisation
· Company-wide Support: Be our 5th Emergency service! Support the small and passionate team to be the best they can be. You’ll have oversight of it all so we can run smoothly.
The right person with the right attitude is more important to us, than ticking all the boxes.
WHAT DO YOU NEED TO BE:
· Passionate and enthusiastic - we thrive on having a great bunch of people on our team, all working together for a better future.
· Dependable – reliable and committed. Your role and presence is foundational to the success of the organisation.
· Solutions finder – you know how to solve the problem or know the right person to ask for help…or even better, you’re a step ahead and already on it!
· Go-getter – proactive not reactive.
· Good communicator.
· Streamliner – you can spot how to improve a process a mile away!
· Dedicated – we want someone to be a long-term part of the team and grow with us as we scale up.
· Able to work remotely
· Have your own computer
· Fluent in English
· Fanatical about detail
· Organised
· Proficient with standard software eg. Microsoft word, Excel, Google docs
· Familiar with CRMs, ideally Salesforce, and other business support systems, or confident in picking up how ours works.
WHAT'S IN IT FOR YOU:
· Working remotely – Like to work from home in your comfy slippers? No worries, we’re used to that. Our team is spread out all around the world. However, for this role we are seeking someone who lives in the UK, with easy access to London for team meet-ups.
· Flexible working – work around the school pick-up, after your morning swim or you’ve walked the dog – you decide. Your day will mainly need to fall within normal office hours, but you can jiggle it around what works for you.
· Holiday time – we believe in the importance of good mental health and family time. It’s a marathon not a sprint.
· Contributing to tackling one of the most pressing crises of our time – with a great team.
· Basic hourly rate with end of year and summer bonus, total equivalent to c. £28,000 - £30,000 if it were a full-time position
If you’re a person who loves blending attention to detail and an eye for data with good people skills and has a passion for being the supportive core at the heart of an environmental organisation, then we’d love to hear from you!
Most of all, we believe in working hard and having fun along the way! We're looking for someone to join us and be a great part of the JUST ONE Tree team.
JUST ONE Tree is uncomfortably aware of the lack of diversity in the environmental sector and we’re not ok with it. We know we’ll be even stronger and more effective in powering change if we are a more diverse team.
All qualified applicants will be considered regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, genetics, national origin, disability, age or any other grounds.
The client requests no contact from agencies or media sales.
JOB PURPOSE
There has never been a more challenging time for refugees. At UK for UNHCR we are determined to be as effective and inclusive as we can to mobilise resources to support vital work for displaced people. We aim to share the refugee experience to inspire hope and compassion with our supporters and key audiences in the UK.
As our Director of People, you will provide strategic leadership and direction for human resources and organisational development, ensuring the charity remains a top-tier employer that attracts, retains, and develops talent. This is a key leadership role, where you will drive organisational culture, ensure compliance with UK employment laws, and foster an inclusive and high-performing workplace aligned with the charity's values and goals. Reporting directly to the CEO and sitting on the Senior Management Team (SMT), this is an exciting opportunity to be the first Director of People for the charity, which has grown rapidly since its inception in 2020. You will have the opportunity to shape your future team, which currently includes a Senior Manager of HR & Ops who is interim and some support from our Operations Officer.
This is a part time position - 3 or 4 days per week.
If you think you have the relevant skills and crucially, the passion to support the refugee cause, please apply. We welcome applicants from minority ethnic and protected groups.
WHO WE ARE AND WHAT WE DO
United Kingdom for UNHCR is the United Nations Refugee Agency’s national charity partner for the United Kingdom. We generate public awareness and funds to protect refugees through UNHCR’s humanitarian operations across the world.
Our supporters include UK private individuals, communities, corporate partners, trusts and foundations. The funds we raise help UNHCR deliver emergency relief such as shelter, medical care and basic supplies to people fleeing conflict and persecution, as well as healthcare, education and livelihoods opportunities for those who remain displaced over the long term.
Nobody chooses to be a refugee, but we can all play a part in their protection, and we want those who work with us to share our values and passion for the cause.
DIVERSITY, EQUITY, INCLUSION AND BELONGING
We strongly value diversity and recognise that it is critical to our success and the cause that we serve. We are committed to providing an inclusive environment for all who work with us and strongly welcome applications from diverse backgrounds, particularly those with lived experience of being a refugee, asylum seeker, internally displaced person, or a stateless person.
UK for UNHCR is proud to have an Inclusion Network as well as a Diversity & Inclusion Working Group. Our Inclusion Network team work to create safe spaces that brings colleagues together for events, discussions and learning experiences that celebrate and support diversity and tackle barriers to inclusion. The Diversity & Inclusion Working Group is a group of colleagues focusing on tasks that drive action in the implementation of our D&I (Diversity & Inclusion) Approach.
We are also open to flexibility in many different ways, including an element of working from home and flexible hours. Please don’t be afraid to speak to us about this at the interview stage, so we can explore what’s possible.
Key Responsibilities
Strategic HR Leadership:
- Develop and implement a comprehensive People & Skills Strategy aligned with the charity’s mission and goals.
- Develop the annual budget and manage expenditure for all areas of responsibility.
- Lead the creation of a positive organisational culture, promoting diversity, equity, and inclusion at all levels.
- Advise the CEO and senior leadership on HR issues, trends, and best practices.
- Champion staff well-being, engagement, and development, ensuring a culture of continuous learning and growth.
- Represent the charity at external HR and humanitarian forums, conferences, and events.
- Work closely with the Board of Trustees and lead in the management of the Board’s Remuneration Committee.
Recruitment and Talent Management
- Oversee the recruitment and onboarding process, ensuring the charity attracts diverse and qualified candidates.
- Develop talent retention strategies, ensuring the charity is an employer of choice in the humanitarian sector.
- Implement learning and development programmes to nurture leadership, enhance skills, and ensure compliance with sector-specific training (e.g., fundraising / line management skills, safeguarding, data protection).
Performance and HR Compliance
- Oversee performance management systems, ensuring they are fair, transparent, and supportive of staff development.
- Ensure compliance with UK employment legislation, including employment contracts, grievances, disciplinary procedures, and workplace policies.
- Provide oversight of health and safety regulations, safeguarding standards, and risk management across all organisational levels.
- Responsible for maintaining and continuousy improving the charity’s HR software system and other HR platforms.
- Ensure compliance with data protection laws for all HR related information.
- Use data to generate insights, inform decision-making and improve processes.
Employee Engagement and Culture
- Lead on creating a culture of collaboration, empathy, and shared commitment to the charity’s values.
- Design and implement employee engagement initiatives to enhance job satisfaction and motivation.
- Ensure effective communication channels between leadership and staff, including regular staff surveys and feedback mechanisms.
Key Skills and Experience
- Proven experience in a senior HR leadership role in the UK charity sector.
- Solid understanding of UK employment law and most recent best practices. A commitment to continuous professional development in this area.
- Strong commitment to diversity, equity, and inclusion, with experience implementing organisational change in this area.
- Demonstrated ability to manage complex employee relations issues sensitively and effectively.
- Excellent interpersonal and communication skills, with the ability to influence and inspire at all levels of the organisation.
- Level 7 CIPD qualification (or equivalent) highly desirable.
- Experience working in international agencies or NGOs highly desirable.
- Understanding of refugee issues and/or experience working with vulnerable communities would be a significant advantage.
Personal Attributes
- Empathy and a strong commitment to the humanitarian values of the charity.
- Leads with integrity, accountability, and a collaborative approach.
- Strategic thinker with the ability to deliver practical and impactful solutions.
- High emotional intelligence, able to foster trust and build strong relationships across diverse teams.
What We Offer
- Opportunity to make a real impact in a growing charity with an international mission.
- Flexible, hybrid working environment.
- Comprehensive benefits package, including pension contributions and a focus on well-being.
- Ongoing professional development opportunities.
WHY JOIN UNITED KINGDOM FOR UNHCR?
You will be part of a high performing agile team of talented people, all committed to build solidarity and raise funds for refugees and displaced people worldwide. You will be working in a flexible, supportive and inclusive environment, where your work will be recognised and appraised.
What else?
Wellbeing
- 28 days’ leave per annum plus bank holidays (or pro-rata for part time).
- Employee Assistance programme providing 24/7 access to online GP, mental health support and virtual wellbeing.
- Hybrid and Flexible Working.
- Access to 100s of perks with discounts on everyday purchases.
- Office wellness perks.
- Discount on gym memberships.
- Staff socials.
Financial
- Pension scheme with an employer contribution of 8%.
- Non-contributory group life assurance scheme.
- Non-contributory Income protection scheme.
- One-off contribution towards homeworking set up.
- Enhanced maternity, paternity, shared parental, and adoption pay.
- Enhanced sick pay scheme.
Development
- Comprehensive training and continuing development opportunities.
- Individual training budget.
HOW TO APPLY
If you have the relevant skills and the passion to use them to support refugees, please apply by completing our application form which is available in the documents section of our online portal.
Closing date: Midnight, Monday 21st October.
First interviews: w/c 4th November
Second interviews: w/c 11th November
If you would like to discuss any reasonable adjustments to the application or hiring process that may better facilitate your participation, please contact us using the email address provided when you click through to our online portal . We will make every effort to respond to your request for assistance as soon as possible.
We stand with refugees – will you join us?
The client requests no contact from agencies or media sales.
About the Role
We are seeking a Programmes Delivery Officer within our Global Relationships Team, whose role will be to support our vision to equip the Methodist Church in Britain to be a growing, evangelistic, inclusive, justice-seeking Church for the 21st century.
Reporting to the Deputy Director of Global Relationships, the successful candidate will be a collaborative and professional member of the Global Relationships (GR) team within the Mission Team as it fulfils its strategy in response to Our Calling and a Methodist Way of Life.
In this post, you will focus on the following priorities:
- develop and implement our People to People programmes, including long-term Mission Partnering, Encounter Worldwide, Encounter Together, Global Mission Fellows, the incoming Evangelists Programme, Church Twinning and more.
- help facilitate and strengthen ongoing relationships between Partner Churches and the Methodist Church in Britain, and provide Methodist people with unique opportunities to learn and engage in mission in a variety of global contexts.
- promote the work of global relationships with children and young people at 3Generate, their annual gathering.
About You
Key Requirements
- Graduate qualification in mission, development studies, project management or equivalent, together with relevant experience.
- Excellent understanding of the global mission context in the 21st Century.
- Proven ability to work cross culturally and to relate to persons within different globally based organisations.
- Highly organised and able to track multiple areas of work.
- Availability for occasional on call and out of hours work.
It is a requirement that applicants have the right to work in the UK.
Our Culture, Values and Benefits
Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.
We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Wellbeing Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.
The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We particularly welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.
For an informal discussion with a member of the team please see our website for GR Admin contact details.
If you have questions about the vacancy or require reasonable adjustments to be made at any stage of the recruitment process, please see our website for HR contact details.
Closing Date: 4 November 2024
Interviews: 21 November 2024
The calling of the Methodist Church is to respond to the gospel of God's love in Christ and to live out its discipleship in worship and mission.
The client requests no contact from agencies or media sales.
This is an exciting opportunity to join The Royal College of Radiologists (RCR) in our Governance team working on our Global activities and supporting our work in the Devolved Nations.
The Governance team are seeking a brilliantly organised and enthusiastic self-starter to make a significant contribution to the College’s involvement in global activities. Alongside a focus on supporting planning activities, the Global and Devolved Nations Coordinator will help coordinate staff and doctors attending national and global events, liaise with our overseas partners and arrange member gatherings. A high level of cooperation and teamwork between staff members is necessary to fulfil this role’s functions effectively and efficiently.
The successful candidate will be an excellent communicator, able to work collaboratively with external customers across time zones, colleagues and senior members.
They will also have first rate administrative and organisational skills and the ability to plan and prioritise a varied workload. It is important that as a Global and Devolved Nations Coordinator, the successful candidate has a commitment to providing a professional, positive and responsive service, as well as an understanding of cultural differences.
A willingness to travel both in the UK and overseas is a requirement of the job, although this will be planned in advance and likely to be three or four times a year.
What you’ll do:
- Lead the organisation and coordination of RCR’s global events activities
- Organise and commission briefings and/or speeches for the RCR President and Vice Presidents
- Support liaison with external partners/organisations
- The administration of and support to the RCR’s Devolved Nations Standing-Committees, and other RCR Boards and Committees
What you’ll need:
- Experience of successful working within a team and the provision of a professional, friendly, and reactive service to colleagues and external contacts
- Experience of coordinating events
- Good understanding of administrative process, systems and procedures including financial administration
- Accurate use and understanding of English including excellent written skills
- Great organisation skills with the ability to multi-task and work under pressure whilst maintaining a high level of accuracy and attention to detail
If this sounds like an exciting opportunity for you then please find out more about the role, the RCR and instructions on how to apply through the candidate pack.
This vacancy closes midnight 27 October 2024. Shortlist interviews are scheduled for 1 November 2024 with selection interviews scheduled for 7 November 2024.
The client requests no contact from agencies or media sales.
Salary: £25,400 pro-rata per annum (£31,750 FTE)
Hours: 30hrs a week
Location: Homebased
Are you a supremely organised and motivated individual who is looking to join an exciting organisation that’s truly making a difference to the lives of vulnerable young people across the UK?
The Jon Egging Trust (JET) is seeking to find an exceptional Operations Manager to help us deliver our next exciting phase of growth. Reporting to the Director of Operations and Finance, the successful candidate will be instrumental in implementing our people and culture ambitions, continuing to enhance our ways of working and infrastructure to ensure JET remains the best possible workplace for our talented team to keep changing young lives.
The role requires:
· A track record of operational management and driving efficiencies within a charity or medium sized organisation
· Competence in HR legalities and its administration, with a particular interest in shaping the foundations (processes, systems and practices) that create a fantastic employee experience.
· Experience of Learning & Development initiatives, with a willingness and innovative mindset to build a new approach from the ground up.
· Confidence managing information systems and databases, able to provide input on systems development and commissioning.
· A positive ‘everything is figure-out-able’, ‘let’s find a way’ attitude to solving challenges and seeking operational excellence.
· Exceptional people skills, able to interact and work proactively with internal teams, and comfortable liaising with board and committee members, as well as external parties.
· An understanding of and commitment to good practice around inclusion, diversity and equal opportunities.
You will be joining a fantastically motivated and committed team of home workers who are all passionate about improving the lives of young people through our specialist youth programmes. The successful candidate will be experienced and highly proficient at HR management, adept at process and systems maintenance and improvements, all wrapped up in a multi-tasking, problem-solving, super organised do-er!
We are looking for a person who is self-motivated, a brilliant team player and communicator, but also happy to work autonomously and independently as required. Please see the candidate information pack for detailed information on remit and responsibilities for the role.
We welcome applicants whatever your stage in life, so if you are returning to the workforce after a period away, or even seeking a change of pace, please get in touch.
About the Jon Egging Trust (JET)
At JET, we support vulnerable young people to get back on track and realise their potential; more than 30,000 young people right across the UK to date, and there’s so much more we can do. We’re an organisation that really values its people and we’re immensely proud that our team culture is based on caring and raising each other up.
Our benefits package includes:
· Flexible working
· Enhanced annual leave
· Homeworking allowance
· Occupational pension scheme
· Occupational sickness scheme
· Special paid leave provision
Child and adult at risk protection policy statement
The Jon Egging Trust is committed to providing a safe and positive environment for everyone involved in its services and activities. The Trust takes its extended moral and legal duty of care very seriously in relation to children, young people, staff and volunteers. We seek to ensure the safety and wellbeing of all children and to protect them from harm or abuse when they engage in any of our activities. JET expects all employees and volunteers to share this commitment. The suitability of all prospective employees or volunteers will be assessed during the recruitment process in line with this commitment.
To apply
Please complete our online application form.
The closing date is 3rd November 2024 at 23.30 we encourage early submission of your application as we may close the process early.
Intention is to hold interviews on Wednesday 13 November 2024 in Bristol.
Questions?
Contact us via our website: Jon Egging Trust – Inspiration, Teamwork, Leadership, Employability
Please note: To become an employee at JET you must be able to produce evidence of your Right to Work in the UK.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Job Description: Finance and Administration Officer
Position:Finance and Administration Officer
Salary: £22,000 per annum
Location: Home based with regular travel to Birmingham
Contract: Permanent, full time contract with 3-month probationary period
Reporting to: Senior Leadership Team
Kids Club Kampala is a UK charity with a Christian ethos that works to transform the lives of children in the slums of Kampala in Uganda. We help children and families in Uganda to survive and to thrive by providing for both their immediate needs and strengthening their futures through community outreach, protecting, educating, and skilling. We work in partnership with our team in Uganda who passionately lead and implement our projects which are a life line to some of the most vulnerable children in the world.
About the Role
We are looking for a committed and detail-oriented Finance and Administration Officer to help manage the day-to-day financial and administrative functions of our growing charity. As part of our friendly, supportive team, you’ll play a crucial role in keeping us organised and driving the charity forward during this exciting stage of our development.
This role is home-based, with monthly travel to Birmingham for team meetings.
We are an inclusive organisation, and we strive to create a welcoming environment for everyone. We encourage applications from non-graduates and people from diverse backgrounds. If you’re committed to making a difference and driving change, we’d love to hear from you.
Please note that you must be eligible to work in the UK in order to apply. For any further enquiries about this vacancy please get in touch.
Job Description
Financial Administration
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Bookkeeping: Maintain accurate financial records, including processing receipts, invoices, payments, and expenses.
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Budgeting and Reporting: Assist in the preparation of budgets, financial forecasts, and reports for internal management and external stakeholders.
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Grant Management: Track income and expenditure related to grants and restricted funds, ensuring compliance with donor requirements.
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Accounts Payable/Receivable: Manage payments to suppliers and reconcile incoming donations and funds.
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Bank Reconciliation: Reconcile bank accounts on a regular basis to ensure the accuracy of financial statements.
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Gift Aid Claims: submit regular gift aid claims to HMRC and ensure declaration forms are up to date
Administrative Duties:
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Donation processing: Timely and accurate processing of donations including creating receipts and data management.
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Office Management: Oversee general administrative tasks, including managing office supplies, correspondence, file management and documentation.
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HR Administration: Support the HR function with staff records, leave tracking, and recruitment documentation.
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Board and Committee Support: Assist with preparing financial reports, minutes and other documentation for Board meetings and other key committees.
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Database Management: Maintain accurate donor and client databases, ensuring data protection compliance.
Who You Are
We welcome applicants from all backgrounds, whether or not you have a degree. If you meet most of the following criteria, we encourage you to apply.
Essential Skills and Experience
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A strong commitment to our mission and values.
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Excellent organisational and time management skills.
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High attention to detail and accuracy.
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Experience in financial administration.
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Proficiency in Microsoft Office, particularly Excel.
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Strong problem-solving and analytical skills.
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Ability to work both independently and as part of a team.
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Adaptability and the ability to prioritise tasks in a fast-paced environment.
Desirable Skills (but not essential – we’re happy to support your development!)
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Experience with financial software (e.g., QuickBooks, Xero, Sage).
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Previous experience in payroll management.
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Knowledge of charity accounting practices, grant management, and fund accounting.
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Ability to explain financial information to non-financial colleagues.
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An interest in the charity sector and/or international development.
What We Offer
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Annual Leave: 25 days of annual leave pro rata, plus 8 public holidays and an additional day off for your birthday.
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Flexible Working: Fully remote working with flexible hours.
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Pension: 5% employer pension contributions.
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Professional Development: Individual training and development plan, with ongoing investment in your growth.
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Project Visit: Option to visit Uganda after your first year of employment.
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Team Wellbeing: Monthly team meet-ups, an annual wellbeing day, and a Christmas get-together.
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Training Days: Annual training days and a dedicated training budget.
How to apply
To apply, please email your CV along with a covering letter, detailing why you are applying for the job and how you meet the person specification before the closing date of Friday 8th November 2024. Interviews will be held via video conference the week of the 18th November 2024.
If you have any questions or need further information about the role, please feel free to reach out.
Our Commitment to Diversity and Inclusion
At Kids Club Kampala, we are committed to building an inclusive organisation where diversity is celebrated, and everyone feels they belong. We actively encourage applications from people of all backgrounds, particularly those from underrepresented groups. Please note, you must be eligible to work in the UK to apply for this position.
Kids Club Kampala helps vulnerable kids in Uganda survive and thrive.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The People & Culture Manager is responsible for managing all aspects of the human resources function and employee journey to ensure that IAPB attracts, develops, and retains high-quality staff.This role supports the Development & Operations Director in fostering a positive, inclusive working culture, whilst ensuring compliance with employment legislation and best practice.
IAPB is the premier eye health body which brings together a unique network of members and membership bodies from across the world.
The client requests no contact from agencies or media sales.
Operations Manager
We have an exciting opportunity for an Operations Manager to join the team in this part-time, remote working role.
Position: Operations Manager
Location: Remote (travel to Edinburgh is required, up to 4 times per year)
Hours: Part time, 25-30 hours per week
Salary: £34,000 pro-rata
Contract: Fixed Term Contract - 18 Months
Closing Date: 5pm on Friday 8th November
Interviews: 18-19 November
The Role
The purpose of this role will be to manage and deliver administration services associated with operational areas including Technology and Data, Human Resources, Health and Safety, and Facilities. You will be responsible for supporting or leading business improvements to policies, processes and ways of working within these areas to ensure a more efficient and effective business as usual approach moving forwards.
Why join the team?
You will be offered on the job training and support for your development alongside other fantastic benefits:
- Opportunity to work your hours flexibly
- 35 days annual leave per year (pro rata) including the opportunity to take most bank holidays when you choose
- Employer pension contribution of up to 6%
- Employee assistance programme
- Enhanced Maternity Pay
- Budget for personal development and training
- Positive organisation culture with a firm understanding of supporting remote (hybrid) teams
- Opportunity to help share live music with people who may not otherwise get to experience it.
About You
With project management and change management knowledge and skills to support you in this role, you will have experience of:
- Coordinating and delivering administration services.
- Business improvement projects and reviews.
- Working with different stakeholders to explore policies, processes and ways of working.
This is a remote working role but you will be required to travel to the Edinburgh offices up to 4 times per year.
When applying for this role you will be asked to submit a CV and Covering letter of no more than 2 sides of A4.
About the Organisation
The charity seeks to give joy through live music through the provision of live music sessions for people receiving care or treatment in healthcare settings across the UK, including those who are vulnerable, the elderly, those with dementia and in critical care.
Live music concerts are presented by individual or small groups of skilled musicians who have been carefully selected through a process of audition. Sessions are tailored to the both the setting and the audience to ensure that they can reach and connect people, encourage communication and meaningful interactions and evoke emotions and memories to make people feel good one tune at a time.
The successful applicant will require a DBS (Disclosure and Barring Service) or equivalent check.
The charity is committed to becoming an organisation that reflects society and promotes diversity and inclusion, and would particularly welcome applications from people who are currently under-represented, including disabled people and those from Black, Asian and other minority ethnic communities.
You may have experience in areas such as Operations, Operations Manager, Operations Lead, Operations Supervisor, Operations Team Leader, Finance and Operations, Operations Support.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
You will be responsible for ensuring accurate processing and recording in accounts and administrative matters, processing invoices and performing bank reconciliations. You will also work with colleagues in The King’s Foundation ensuring compliance with policies and procedures of The King’s Foundation.
This role offers the opportunity to grow and develop within The King’s Foundation. As you become more familiar with our financial processes and systems, there will be opportunities to take on greater responsibility, including involvement in more complex financial tasks and projects. You will have the chance to work closely with senior members of the finance team, gaining valuable experience and insights into the wider financial operations of the organization.
The client requests no contact from agencies or media sales.
We transform loneliness into connection in Tower Hamlets, and with your help we could reach so many more people. As a self-starter with bags of initiative, you are a good all-rounder who is super organised yet open to change. You’ll enjoy autonomy to develop and build your projects, while benefiting from supervision and support. This varied lynchpin role won’t suit you if you have limited work experience, like each week to look the same, want a large organisation with structured progression pathways, or need to know every detail of the job upfront. Part of the role is to anticipate issues and stay one step ahead. This role was created to support our growth, and to fulfil it, you will ensure the smooth-running of our projects and operations, manage events, assist GCP’s Director in their work, support on finance and recruitment and expand our capability as a small but growing organisation.
The client requests no contact from agencies or media sales.
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people helping themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
The UK Programmes Officer will provide a mixture of administration and project support to the UK Programmes Manager. The role will primarily focus on project document collation, identifying funding opportunities, outreach events and UK organisations that Muslim Aid (MA) can partner in support of our strategy. The role will also oversee the delivery of planned projects ensuring timelines are adhered to within the Muslim Aid thematic areas: Emergencies, Livelihoods, Housing, Health, Education. Focus projects for UK Programmes which the UK Programmes Officer with play a key role are: Winterisation, Ramadan, Qurbani and Food Assistance.
About the Role:
- Collaborate with the UK Programmes Manager to develop ideas into executable projects in line with the workplan.
- Identify UK funding opportunities and their viability for grant distribution that align with MA’s thematic areas and governance requirements.
- Oversee the coordination of project implementation plans and monitor deliverables, following up with stakeholders to ensure they remain on time.
- Track project expenditures highlighting possibilities of over/underspend to budget holder.
- Ensure all policies, practices and procedures are followed in implementation of all projects.
- Analyse government institutions and relevant bodies research, reports and statistics to enhance UK Programmes and strategy.
About You:
To be successful in this role, you will need:
- Educated to bachelor’s degree level.
- Understanding of development programmes design, implementation and evaluation.
- Experience in monitoring programmes; using research in support of programme development.
- Interpersonal and communication skills with the ability to work effectively with diverse stakeholders and team members.
- Adaptable to changing deadlines and priorities.
- Articulate and knowledgeable in presenting information in networking environments.
Why you should Apply:
Join Muslim Aid as a UK Programmes Officer and help drive our mission across the UK. If you excel in project management, administration, and outreach, we want you on our team. You'll work with the UK Programmes Manager to secure funding, coordinate events, and deliver key initiatives like Winterisation, Ramadan, and Qurbani. Be part of a team making a real impact in areas such as Emergencies, Livelihoods, Housing, Health, and Education. Apply now and help transform lives in the UK!
Benefits you will enjoy if you work for us:
- 37 days holiday (including Bank Holidays and Privilege days)
- Hybrid working
- Paid time off for medical appointments
- 2 hours lunch break on Fridays
- Time off in Lieu (TOIL)
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
We are looking for a Finance and Operations Officer to help support our growing team. We welcome anyone to apply who possess the qualities and behaviours outlined or who believes they can learn them fast. You will be joining an inclusive and supportive team who welcome people from all backgrounds. What’s important isn’t your level of education or the opportunities which you have had, it’s about you and how you seize the opportunities ahead of you. The successful candidate will work with the Head of Finance and Operations to ensure the Charity’s infrastructure continues to develop at pace to provide the operational support necessary to deliver the work. They will also provide administrative support to the Chief Executive and the wider team. This is a part time, permanent role.
The successful candidate will be
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Driven to ensure our workplace is run as efficiently as can be
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Displaying exceptional organisational skills and a keen eye for details
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Able to manage competing priorities
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Willing to get stuck in - we’re a small team and everyone pitches in
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A self-starter who takes initiatives
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An enthusiastic team player
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Sharing our values and sympathetic to the cause we are fighting for
The Finance and Operations Officer will provide general support to the Head of Finance and Operations across the following areas:
Office Management
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Managing day-to-day relationship with landlord
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Ensuring office meets all health & safety requirements
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Managing purchases of stationery and office equipment
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Booking meeting rooms
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Organising catering for internal meetings
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Supporting with new office search and move to new premises
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Liaising with utility, cleaning and security providers in new premises if required
Human Resources
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Liaising with the external HR providers regarding employee documents
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Maintaining employee personnel records ensuring that all annual leave and sick leave is recorded correctly
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Assisting in the recruitment of new posts
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Onboarding and welcoming new employees, including ensuring newcomers have the necessary IT and office equipment and access to the required IT systems
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Coordinate annual staff surveys and collate responses
Operations
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Assisting the CEO and the wider team with administrative tasks
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Liaising with our external IT providers to ensuring all IT equipment is functioning and replaced when required
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Organising away days and other large meetings
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Reviewing/renewing supplier contracts annually (including insurance provider)
Governance
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Organising Trustee meetings
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Attending and taking notes at specific meetings (e.g. Trustee, Advisory Board, team away days)
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Updating the Charity Commission for changes in Trustees and submission of annual returns
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Ensuring all policy documents are up to date and reviewed within the correct time frame
Finance
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Processing invoices and expenses and coordinating twice monthly payment runs
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Reconciliation of the monthly corporate card bills
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Keeping the fixed asset register up-to-date
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Bank account administration
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Collation of information for the auditors
We are looking for someone who can demonstrate the following skills and experiences:
Essential
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Reliable, trustworthy and discreet
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Excellent organisational skills
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Confident user of Microsoft or Google packages, in particular excel spreadsheets or google sheets, Word or google docs
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Good written and verbal communication skills
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Good numeracy skills
Desirable
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Previous experience as personal assistant or office manager
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Demonstrable interest in mental health and other key issues on which the charity works
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Previous bookkeeping experience including use of accounting software
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Comfortable using IT systems generally (e.g. online banking, web-based platforms)
Terms and Conditions
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Location: Money and Mental Health’s central London office for at least 2 days per week with option for home working the rest of the time. The office is wheelchair accessible.
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Hours: 3 to 4 days (22.5 to 30 hours) a week. The charity has a flexible working policy with core hours of 10am - 3pm and remaining contracted hours distributed throughout the week flexibly. We are open to discussing other flexible arrangements, such as accommodating school runs.
Benefits
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Holidays: 28 days p.a. (including 3 days of annual leave between Christmas and New Year when the office is closed) plus bank holidays, adjusted for the part-time nature of this post and therefore calculated on a pro rata basis.
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Pension: Opportunity to be enrolled in the work pension scheme (subject to meeting standard auto-enrollment qualifying criteria). After auto-enrollment the charity will make a monthly contribution to the scheme equivalent to 5.5% of the monthly gross salary you receive, subject to you making a minimum contribution of 2.5% of the monthly gross salary you receive.
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Enhanced maternity/paternity/parental and adoption leave: All employees eligible for Statutory Maternity/Paternity/Shared Parental and Adoption Pay receive 90% of their earnings for up to 12 weeks
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An Employee Assistance Programme
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Cycle To Work Scheme (up to £1000 loan for bike)
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Season Ticket Loan Scheme
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Annual training budget of £500, subject to the financial health of the Charity
Equal Opportunities and Mindful Employer
We are an equal opportunities employer and Mindful Employer and welcome applications from all, including those with lived experience of a mental health condition and other under-represented groups. We are also committed to improving employment opportunities in the charity sector for minority ethnic groups, and are particularly keen to receive applications from members of diverse ethnic communities. We are also happy to discuss any reasonable adjustments individuals may require in the recruitment process or once in post.
The client requests no contact from agencies or media sales.
Financial Accountant – Process & System Improvement
£51,000 - £59,000
12 month fixed term contract, Full-time
Hybrid working, 2 days a week in the office
Office based in Central London
Exciting opportunity for a qualified accountant to join a world renowned international humanitarian charity during a time of growth and expansion. The successful individual will play a central role in helping the organisation be more effective and efficient. You will work towards these ambitions through developing and implementing changes to finance processes and systems. This will be achieved by leading on a portfolio of improvement projects. In addition, the role-holder will use their skills in Excel, accounting software and reporting to provide ad hoc support to the finance team by identifying and implementing iterative improvements to finance processes and systems where needed.
Key areas of responsibility:
- Design of an effective and sustainable process for a purchase to pay procedure, which includes the payments of expenses and credit cards (seeking significant improvements to current procedures).
- Developing a business case for possible new systems which may be required to deliver new procedures.
- Working with the fundraising team to improve the flow of data between the fundraising database and finance system, including ensuring the coding structure is fit for purpose.
- Commission a review of tax and residency compliance for payrolled staff by working with HR and extemal advisors.
- Assist with embedding knowledge of new processes with relevant non-finance teams / colleagues in relation to key taxation compliance areas, especially relating to fundraising and HR activities.
- Documentation of Finance procedures, as well as the communication, implementation and embedding of policies and processes within finance and the wider office.
- Provide support from the finance function to the fundraising team during the fundraising team's project to introduce a legacy administration database and associated processes.
Who are we looking for?
- A formally qualified Accountant
- Exposure with designing and implementing process change and improvements.
- Familiarity with software implementation (preferably purchase to pay software).
My client is fully open to sector experience. As such we welcome candidates from industry, charity or practice backgrounds.
Salary: circa £75,000 per annum plus generous benefits
Contract: Full time, permanent
Location: Victoria, London (hybrid working with one to three days in the office each week)
Closing date: at 12 noon, Wednesday 23 October 2024
Interviews: week commencing 04 November 2024
NHS Providers is the membership organisation for the NHS hospital, mental health, community and ambulance services that treat patients and service users in the NHS. We help those NHS foundation trusts and trusts to deliver high-quality, patient-focused care by enabling them to learn from each other, acting as their public voice and helping shape the system in which they operate.
NHS Providers has all trusts in England in voluntary membership, collectively accounting for £124bn of annual expenditure and employing 1.5 million people.
As a member of the Senior Management Team, the Head of Finance will provide strategic and operational support to the Director of Corporate Services and Finance and wider management team.
This role is an exciting opportunity for the right person to lead the Finance Team and manage the outsourced finance and payroll providers. They will pay a key role in providing financial support across the organisation and managing the organisation’s finances and compliance with statutory regulations. They will ensure all necessary financial controls, systems, processes and procedure are in place.
We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, any disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief. We particularly encourage applications from those from underrepresented communities.
To apply, please send a CV and cover letter setting out why you are interested in the role and how you meet the person specification to HR Team.
Visa sponsorship
You must be eligible to work in the UK to apply for this vacancy. NHS Providers is not able to offer visa sponsorship.
The client requests no contact from agencies or media sales.
About us
Mind in Tower Hamlets, Newham & Redbridge (Mind THNR) is a local Mind association and community mental health charity. We endeavour to make sure that everyone with a mental health or emotional issue has somewhere to turn for advice and support.
Our vision is a society where everyone is accepted and included; where there is no stigma or discrimination towards people because of mental health issues; and where our clients' needs and ambitions are supported. We provide an extensive range of support services- including for those in crisis, through our work in Tower Hamlets, Newham and Redbridge.
The Role
We have an exciting opportunity to join us in the brand new role of Governance and Executive Officer.
You will provide proactive and efficient secretariat and administrative support to the Executive and Non-Executive Teams, working closely with the Leadership Team to support the fulfilment of their day-to-day tasks and strategic objectives.
The role includes supporting and organising meetings and reports, and minuting of executive meetings. In addition to general PA and administrative duties, you will provide a cohesive secretariat function to support the smooth and efficient operation of the Mind THNR Board and its sub-committees.
You will work closely with the Leadership Team to set agendas, monitor action logs, and provide a high level of support to the Board. You will share collective responsibility for supporting the delivery of business objectives, through active engagement and collaboration with colleagues at all levels in the organisation
This role is flexible in terms of days and hours, although you need to attend Board meetings in person, once a quarter in the evening and committee meetings, which are also in the evening, but on line, so three evening meetings a quarter. We are based in a beautiful office in Tower Hamlets, with lots of outside space and a café, so ideally you would be present in the office two or three days a week ( if full time).
We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. The majority of our staff and trustees have live experienced of mental health.
How to apply
You will need to:
- Submit a comprehensive CV and supporting statement
The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.
You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission.
Closing Date: Sunday 3 November
Interview date: 7 November (likely to be in person)
You will also be required to provide proof of your eligibility to work in the UK.
The client requests no contact from agencies or media sales.